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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
July 14, 2020
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location.  As a result, all or some government officials may participate via videoconference.  Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive

To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   Open Forum
 
6.   District Courts:
 
A. 76367   370th DC:
Authorization to submit grant application to the Texas Bar Foundation in the amount of $50,000.00
 
7.   District Attorney's Office:
 
A. 76359   DA's-Border Prosecution Unit Grant (BPU)(1281):
1. Requesting approval of resolution for the Region 3-Border Prosecution Unit (BPU) Grant for Fiscal Year 2020-2021.
2. Requesting approval to designate County Judge as the grantee's authorized official and to sign documents.
3. Requesting to submit a Budget Adjustment to the Office of the Governors for the BPU grant.
 
8.   Sheriff's Office:
 
A. 76376   1. Approval and authorization for the Hidalgo County Sheriff's Office to continue participation in the Texas LESO Program.
2. Authorization for County Judge and County Sheriff, as authorized officials to sign the required documents.
 
B. 76350   SHERIFF'S FEDERAL SHARING - US TREASURY (FUND 1228)
Approval of Certification of Revenues by the County Auditor for 2020 Equitable Sharings received from the Department of Treasury in the amount of $8,668.96 and appropriation of same.
 
C. 76362  
Authorization and approval to reimburse Norma Alcocer, LVN, the amount of $58.00 for expenses incurred in webinar training as a requirement for continuing education certification, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
 
9.   Human Resources:
 
A.   Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
 
B. 76334   Tax Office (1100):
Approval of the following personnel-related actions, effective next full pay period 07/20/2020:
Action Dept./ Prg. Slot # Position Title Current Grade/ Allowance Proposed Grade/ Allowance Net Change
Delete Auto Allowance 140-001 0021 Supervisor I 09 09 ($1,500.00)
$1,500.00 $0.00
Decrease Supplemental Allowance 140-001 0025 Accounting Clerk II 08 08 ($1,260.00)
140-003 A011 $3,000.00 $1,740.00
Add Auto Allowance 140-001 0128 Administrative Assistant III 08 08 $750.00
$1,500.00 $2,250.00
Create Supplemental Allowance Slot 140-003 A013 $0.00 $1,260.00 $1,260
Add Auto Allowance 140-001 0230 Supervisor I 09 09 $750.00
$0.00 $750.00
Total $0.00
 
C. 76328   CARES ACT Relief Fund (1287):
Clarification on AI-76269 approved by Commissioners Court on 07/07/2020 subject to funding, to include the following briefing statement:
  1. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for personnel costs to create twenty eight (28) COVID-19 Clerk I positions to provide COVID-19 related screening at County Facilities, one (1) Deputy Emergency Management Coordinator II and one (1) Administrative Assistant IV to monitor, request, coordinate and execute emergency resources in order to assist with County actions to facilitate compliance with public health measures addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
  2. Approval of intradepartmental transfer.
 
D. 76414   DA CCP59 (1223)/ DA Civil Litigation (1100)/ DA Bond Forfeiture Commissions/ CRIM DA (1100):
Approval of the following personnel actions, effective next full pay period 07/20/2020:
Action Dept./ Prg. Slot # Position Title Grade Auto Allowance
Delete 080-007 0209 Attorney IV 19 $0.00
080-013 0005 $2,000.00
080-016 0017 $0.00
Create 080-002 0181 Assistant District Attorney II 15 $900.00
 
10.   Community Service Agency:
 
A. 76401   Discussion and consideration regarding program updates for Low Income Home Energy Program (LIHEAP) and Community Service Block Grant (CSBG) for PY 2020.
 
B. 76337  
Authorization to extend the interdepartmental transfer from the County's General Fund to the Hidalgo County Community Service Agency to be utilized as operational funds to be reimbursed at 90 days after termination of Bravo Zulu Grant which Begins: 07/01/2020 Ends: 06/30/2021.
 
11.   Auditor's Office:
 
A. 76386   Approval to release the County's audited Comprehensive Annual Financial Report (CAFR), Single Audit, and Management Letter for the year ended December 31, 2019 prior to acceptance by the Commissioners Court.
 
12.   Budget & Management:
 
A. 76409   Consideration and approval of Resolution authorizing publication of the County's Notice of Intent to Issue Certificates of Obligation in an amount not to exceed $34,000,000 as authorized under state law for purposes of paying contractual obligations of the County to be incurred for certain projects and to pay for the cost of issuance of the certificates of obligations and making other provisions regarding matters incident thereto.
 
B. 76380  
CARES Act Relief Funds (1287):
1. Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.

2. Approval of intradepartmental transfer.
 
C. 76343   CARES Act Reliefs Funds (1287):
1. Discussion, consideration, and action to approve the ongoing payment of online transaction convenience fees for a period in which the County COVID-19 Emergency Declaration is in effect, as necessary CARES Act Relief Fund expenditures to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such continued expenditure is reasonable and necessary for the intended use.
2. Approval of intradepartmental transfer to fund projected expenditures.
 
D. 76327   Health - Zika HRSA (1293) / Zika CMM (1293):
Approval of the following change in funding source as listed on Exhibit A.
 
E. 76305   Various Departments:
Approval of salary schedule changes as per Exhibit A in accordance with Hidalgo County Classification and Compensation Pay Plan.
 
F.   Budget Appropriations:
 
1. 76403   Pct 4 Drainage Improvement Project (1200)
Requesting approval of the Certification of Revenue by County Auditor in the amount of $127,670.86 from the Pct 4 Drainage Improvement Project Labor Reimbursements and appropriation of the same
 
2. 76375   Capital Projects Funds (13XX):
Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings from various capital project funds and appropriation of certified funds and available fund balances of said capital project funds.
 
13.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 76410  
Requesting approval of letter of engagement between Hidalgo County and "Marylou Henry Real Estate Company" for the provision of Professional Real Estate Services subject to compliance with HB 1295.
 
2. 76411  
A."Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for Engineering Services for the Automatic Doors at Main and Secondary Entrances countywide project, in order to assist with County Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.";
B. Requesting exemption from competitive bidding requirements under Texas Local Government code, Section 262.024(A)(4) professional service;
C. Presentation of scoring grid of the firms nominated [CC/07-07-20 Alpha, Strada & Halff] to be graded & evaluated by the Evaluation Committee for the Automatic Doors at Main and Secondary Entrances countywide project for Engineering Services.
D. Authority for the Purchasing Department to negotiate a professional engineering service agreement commencing with the No. 1 ranked firm of _______________________.
 
3. 75694  
A. Requesting authority to continue storage unit rental services including approval of agreements with Danaby Rentals [subject to compliance with Form 1295] effective 01-01-20 at the new rate of $170.00/month/unit [previously $145.00] for each of the following HC Elected Offices and/or Departments:
1. Hidalgo County District Clerk - 1 unit #81;
2. Hidalgo County Tax Office - 2 units #s 71 & 93;
3. Juvenile Probation Department - 4 units #s 83,84,85 & 86;

B. Approval for any/all short pays for all units for HC/District Clerk, HC/Tax Office and Juvenile Probation Dept. be processed after review and audit procedures completed by Hidalgo County Auditor including authority for Hidalgo County Treasurer to issue checks.
 
4. 76357  
Acceptance and approval of an "Amendment" to the consulting agreement [C-20-122-04-07] [for General Consulting Services, Graphic Design & Creative Development Services] between County and Absolute Business Consulting Group for the purpose of clarifying the language of paragraph three (3).
 
5. 76368  
A. Requesting authority to exercise the ninety (90) day grace period extension as provided in the current contract E-19-110-06-06 for Hidalgo County- "Off Premises Record Storage" with CTC Distributing, LTD. under the same rates, terms and conditions so as to have no lapse in service while procurement process is completed and awarded.

B. Requesting authority to advertise with approval of RFB procurement packet (i.e., specifications-requirements, legal notice, etc.,) as attached hereto for: Hidalgo County- " Off Premises Record Storage" RFB 2020-218-08-18-ABV including the re-advertising when/if applicable.
 
B.   Pct. 1
 
1. 76395   a. Requesting exemption from competitive bidding requirements under the Texas Local Government code, Section 262.024 (A) (4) professional services;

b. Presentation of scoring grid(for the purposes of ranking by CC) the firms graded and evaluated through the County approved "pool" of professional appraisal services for " ON CALL" Precinct No. 1 Projects;
Appraisal
Haus		 Leonel Garza Jr.
& Associates		 Professional Appraisal
Services
Evaluator
No. 1		 98 97 96
Rank

c. Authority for the Purchasing Department to negotiate a professional appraisal services agreement commencing with the No. 1 ranked firm of _____________________ for professional appraisal services for "ON CALL & AS NEEDED" basis for Precinct No. 1 Projects.
 
C.   Pct. 4
 
1. 76352  
Requesting approval of final negotiated contract C-20-087-07-14 with Synergy Builders of Texas for the construction of Linn-San Manuel Veteran's Park located in Precinct 4.
 
2. 76323  
Requesting approval of First Amendment to Service Contract for Professional Architectural Services Agreement between Hidalgo County Precinct No. 4 and ERO Architects, contract C-19-200-07-30, to extend the termination date to December 31, 2020.
 
3. 76326  
Requesting approval of First Amendment to Service Contract for Professional Architectural Services between Hidalgo County Precinct No. 4 and ROFA Architects, Inc., contract C-19-201-08-13, to extend the termination date to December 31, 2020.
 
4. 76317  
Requesting approval of First Amendment to Service Contract for Professional Appraisal Review Service agreement between Hidalgo County Precinct No. 4 and Professional Appraisal Services, Inc., contract C-19-204-07-16, to extend the termination date to December 31, 2020.
 
D.   Constable Pct. #2:
 
1. 76398   Requesting approval to purchase one (1) 2020 Chevy Tahoe through our membership/participation with HGAC Buy Contract No# VE11-18 (exp 10/31/2020) with Caldwell Country Chevrolet in the amount of $35,935.00 which includes a HGAC fee of $600.00, through Requisition #417942.
 
E.   Sheriff's Office
 
1. 76348  
Requesting authority to purchase "Online and/or DVD Based Automotive Repair Database" through HC membership in Educational Service Center - Region 4 Cooperative awarded vendor, Omnia Partners contract R170201 - awarded vendor [AutoZone parent company] for ALLDATA subjecy to compliance with HB1295, legal's approval as to form and authority to execute any required documents.
 
F.   Co. Wide
 
1. 76340   Requesting and approval of Addendum #1 to C-19-148-10-22 "Thyssenkrupp Elevator Corporation" for purpose of "Maintenance & Repair for Elevators Located In County Owned Buildings" under the same rates, terms and conditions with County Judge's signature required upon approval
 
14.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
15.   Discussion, consideration and possible action regarding:
a. County response to disaster/health emergency:
1. CARES Act Funds
b. Measures necessary to preserve public health and safety
c. Direction regarding County government operations, including but not limited to essential functions
 
16.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C.   Consultation with Legal Counsel regarding Legal Action due to emergency situation
 
D. 76396   CL-18-3678-A; Erasmo Garcia and Marta Elia Garcia v. Hidalgo County
 
E. 76405   Notice of claim - David Kotzur as Independent Executor for the Estate of Lillian Elizabeth Kotzur
 
F. 76319   EEOC No. 451-2020-02002; A.B. v. Co.
 
G. 76321   TWCCRD No. 1B19946: B.G. v. Co.
 
17.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
18.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C.   Discussion, consideration and possible action regarding response to public health emergency
 
D. 76397   CL-18-3678-A; Erasmo Garcia and Marta Elia Garcia v. Hidalgo County
 
E. 76406   Notice of claim - David Kotzur as Independent Executor for the Estate of Lillian Elizabeth Kotzur
 
F. 76320   EEOC No. 451-2020-02002; A.B v. Co.
 
G. 76322   TWCCRD No. 1B19946: B.G. v. Co.
 
19.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
20.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
21.   Adjourn
 

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