Agenda

1.

Roll Call

2.

Pledge of Allegiance

3.

Prayer

4.

Approval of Consent Agenda

5.

Open Forum

6.

Sheriff's Office:

A.

AI-75707

Sheriff's Office-JLEO-DEA OCDETF (1284):
1. Approval to accept the FY 2020 U.S. Department of Justice Organized Crime Drug Enforcement Task Forces (OCDETF) overtime agreement in the amount of $1,573.28 (in reference to Investigation Number SW-TXS-1140).
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, as certified by the County Auditor, for the FY 2020 OCDETF overtime agreement in the amount of $1,573.28 and appropriation of same.

7.

Constable Pct. #3:

A.

AI-75638

Constable Pct. 3 STOP Truancy Program (1285):
1. Approval to renew interlocal cooperation agreements between Hidalgo County and Mission CISD and La Joya ISD for the fiscal year 2021 (period of 9-1-2020 to 8-31-2021) in relation to the STOP Truancy Program.
2. Approval of certification of revenues, as certified by the Co. Auditor, and appropriation of same.

8.

Tax Office - Paul Villarreal:

A.

AI-75665

Resolution in honor of Norma Linda Ochoa for 40 years of service

9.

Human Resources:

A.

Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments

B.

AI-75615

Health Benefits ADM (2201):
Approval to extend Temporary Full Time position for 26 weeks beginning 7/1/2020 to 12/31/2020:

Action	Dept./Prg.	Slot	Position Title	Grade
Extend Temporary Full-Time position	115-009	T018	Clerk I	01

10.

Health & Human Services Department:

A.

AI-75740

Discussion, consideration and action to reject Provider Relief Funds in the amount of $66.34 and authorize County Judge to e-sign all required and related documents.

B.

AI-75705

Requesting approval to accept the Medicaid Administrative Claiming Grant Contract Amendment HHS000537900092, Amendment No. 1 and for County Judge to e-sign the same. The purpose of the amendment is to update the Uniform Terms and Conditions, MAC Supplemental Conditions and Contract Affirmations.

11.

Community Service Agency:

A.

AI-75755

Discussion, consideration, and action accepting the Notice of Grant Award Contract #20SRWTX026 from the Corporation for National and Community Service (CNCS) for our Senior Volunteer Program, with authorization for Jaime Longoria to electronically sign any and all pertinent documents.

12.

Head Start Program:

A.

AI-75599

Discussion and action approving the Hidalgo County Head Start Program Self-Assessment Results

B.

AI-75600

Discussion/approval for Hidalgo County Head Start Program to Exercise Option to Extend the Lease Agreement for an Additional Two (2) Year Term (under same terms and conditions) with Raybec Herencia, LLC for La Herencia Head Start Program Facility

13.

WIC:

A.

AI-75722

WIC ADMIN - Prog 001 (1292):
Approval for County Judge to e-sign the HHSC Contract No. 2017-049851-001 Signature Page for Amendment No. 6.

14.

Budget & Management:

A.

AI-75717

Presentation of 2021 Budget Process Calendar and Development Criteria.

B.

AI-75779

Consideration and approval of a resolution designating the County Judge of the County of Hidalgo as authorized representative of the County of Hidalgo to give notice of intent to reimburse expenditures with proceeds of tax exempt obligations.

15.

Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

A.

Hidalgo County

1.

AI-75776

A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Health Department Clinics, in order to assist with County functions related to medical and public health measures addressing the expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.

B. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024 (a)(4) professional service;

C. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for the MEP Engineering Services on the installation of generators for six (6) Health Department Clinics.

D. Authority for the Purchasing Department to negotiate a MEP Engineering Service Agreement commencing with the NO. 1 ranked firm of ______________________________.

2.

AI-75775

A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Health Department Testing/Bio-Safety Laboratory, in order to assist with County functions related to medical and public health measures addressing the expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.

B. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024 (a)(4)professional service;

C. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for the Construction of a Testing/Bio-Safety Laboratory, for the Health Department for Geo Technical and Construction Material Testing Services:

D. Authority for the Purchasing Department to negotiate a Geo Technical and Construction Material Testing Service Agreement commencing with the No. 1 ranked firm of ______________________________.

3.

AI-75771

A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Health Department Testing/Bio-Safety Laboratory, in order to assist with County functions related to medical and public health measures addressing the expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.

B. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4), a professional service;

C. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for the Construction of the Health Department Testing/Bio-Safety Laboratory for Construction Management Services.

D. Authority for the Purchasing Department to negotiate a construction management service agreement commencing with the NO. 1 ranked firm of ______________________________.

4.

AI-75767

A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Health Department Testing/Bio-Safety Laboratory, in order to assist with County functions related to medical and public health measures addressing the expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.

B. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024(A)(4)professional service;

C. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for the Construction of a New Laboratory-Health Department for Professional Civil Engineering Services.

	GDJ Engineering	SAMES, Inc.	Javier Hinojosa Engineering
Evaluator 1	98	96	95
Evaluator 2	95	97	94
Evaluator 3	92	93	98
Evaluator 4	99	96	92
Evaluator 5	88	94	84
Total	472	476	463
Ranking

D. Authority for the Purchasing Department to negotiate a professional engineering service agreement commencing with the NO. 1 ranked firm of ______________________________.

5.

AI-75758

Acceptance and approval of the negotiated agreement between Hidalgo County and Tetra Tech, Inc. including the Best and Final Offer for RFP No. 2019-238-03-04-HGO - Debris Monitoring & Management.

6.

AI-75764

A. Pursuant to R-AI#75594-CC of 05-19-2020 [process to engage real estate agent(s)], presentation of the two (2) responses received [summary grid attached herein] from the nine (9) nominated firms:

1. Sally Fraustro Guerra, Coldwell Banker Commercial;
2. Mary Lou Henry

B. Requesting exemption from competitive bidding requirement under Tx.L.G.C. 262.024(a)(4), a professional service;

C. Authority for the Purchasing Dept. to commence negotiations with the following:
     1. Sally Fraustro Guerra, Coldwell Banker Commercial, and/or
     2. Mary Lou Henry
     for the engagement for the provision of real estate agent services for Hidalgo County with an initial term of ____________.

7.

AI-75766

If applicable, pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy (3.1 (1)), requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 4 in an increase amount of $63,885.00 of current contract [C-13-305-10-07] with L&G Consulting Engineers, professional services for, "Mile 3 Project (from FM 2221 to FM 492)" for Precinct No. 3, to amend Exhibit B and Exhibit D-1.

8.

AI-75457

A. Requesting the authority to advertise and approval of procurement packet as attached hereto for Hidalgo County - RFP 2020-180-06-24-YZV - "Online Enrollment & Benefit Administration System" with authority to re-advertise if/when applicable or necessary;

B. Pursuant to procurement packet, action for appointment/designation by Commissioner's Court of an evaluating committee [with alternates] to review, score and grade responses received for the Hidalgo County RFP 2020-180-06-24-YZV:

1.

2.

3.

4.

5.

B.

Pct. 1

1.

AI-75732

A. Pursuant to Texas Local Government Code 263.151-263.152, discussion and approval to declare as "surplus" vehicle and equipment as listed on Exhibit "A".

B. Requesting authority to remove said personal property from the Hidalgo County Precinct 1 inventory list.

C. In accordance with Texas Government Code 791.001-791.003 (2)(3) requesting approval of an interlocal cooperation agreement [ILA] between Hidalgo County Precinct 1 and the City of Edcouch, TX for the mutual benefit and assistance in connection with surplus vehicle and equipment.

2.

AI-75761

A. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Weslaco for the Northside Sports Complex;

B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of Northside Sports Complex walking trail project that is approximately 12 feet in width and is 5,536 feet in length.

C.

Health & Human Services Dept.

1.

AI-75731

A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Hidalgo County Health Department Forklift Purchase], in order to assist with County Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.;

B. Exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens.

C. Requesting approval to purchase the following machinery/equipment through the County's membership/participation with Sourcewell Cooperative under Contract #101816-HCE [expires 12/15/2020] :

Requisition#	Vendor	Model	Amount
00415539	Lone Star Forklift, Inc.	Hyundai 50DA-9	$53,897.00

D.

Sheriff's Office

1.

AI-75742

A. Requesting approval of First Amendment to Service Contract C-15-098-06-02 to increase inmate per diem daily rate from $54.00 to $59.00 as requested by Geo Group and approved by Hidalgo County Sheriffs Office;

B. Authority and approval to exercise the County's option to extend the fourth (4th) [of ten/1 yr. options possible] under contract #E17-126-05-02 with the Geo Group, Inc. for Placement, Housing, Detention and supervision of Hidalgo County Inmates for Hidalgo County Sheriff's Office under the same terms and conditions.

2.

AI-75680

Acceptance and approval to execute construction contract [bid awarded - CC 05/12/20 - $ 205,000.00] with Celso Gonzalez Construction for Construction of a bus barn for Hidalgo County Sheriff's Office including authority for Halff and Associates to issue and send formal written Notice to Proceed. Subject to Legals Review.

E.

Co. Wide

1.

AI-75543

A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Remodel and Repair of county-owned Modular Building], in order to assist with County medical expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.;

B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a "professional service";

C. Presentation of scoring grid (for ranking by CC) of the firms nominated, scored and graded from the County's approved pool of professional Engineers/Structural for the Remodel and Repair of county-owned Modular Building;

D. Pursuant to Commissioners Court approval, requesting authority for Purchasing Department to commence negotiations with the number one ranked firm _________________________________for the Remodel and Repair of County-Owned Modular Building.

16.

Executive Office:

A.

Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting

B.

AI-75652

Title VI Nondiscrimination Plan:
Discussion, consideration, and action approving the Hidalgo County Title VI Annual Work Plan & Accomplishment Report for FY2019.

17.

AI-75747

Discussion, consideration and possible action regarding:
a. County response to disaster/health emergency:
1. CARES Act Funds
b. Measures necessary to preserve public health and safety
c. Direction regarding County government operations, including but not limited to essential functions

18.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:

A.

Real Estate Acquisition

B.

Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.

C.

AI-75748

Consultation with Legal Counsel regarding Legal Action due to emergency situation

D.

AI-75712

Claim of Elizabeth Solis

E.

AI-75714

Claim of Constantino Custodio

F.

AI-75728

Claim of Alfredo Flores

19.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

20.

Open Session:

A.

Real Estate Acquisition and appropriation for same

B.

Pending and/or potential litigation

C.

AI-75749

Discussion, consideration and possible action regarding response to public health emergency

D.

AI-75713

Claim of Elizabeth Solis

E.

AI-75715

Claim of Constantino Custodio

F.

AI-75729

Claim of Alfredo Flores

21.

Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed

22.

Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

23.

Adjourn