1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 75750 Requesting approval of final negotiated Professional Services Contract with Leonel Garza Jr. & Associates, LLC as it relates to On-Call Real Estate Appraisal Services for Hidalgo County Drainage District No.1 Projects. Approved for negotiations by HCDD1 Board of Directors Agenda Item# 75519, on May 19, 2020 . (Subject to Legal Review)(Contract # C-HCDD1-20-030-06-02) B. 75760 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a Professional Service; 2. Requesting approval for the District to negotiate a Professional Real Estate Appraisal and/or Appraisal Review Services Contract with George J. Salazar II, dba Appraisal Haus, from the District's approved pool of pre-qualified Appraisers for the provision of Professional Real Estate Appraisal Services and/or Appraisal Review Services (on-call on an as needed basis) for Hidalgo County Drainage District No.1 projects. C. 75746 1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. 2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Construction Materials Testing (CMT) Services On-Call (on an as needed basis) required for Hidalgo County Drainage District Projects. (C-HCDD1-20-031-__-__) FIRM NAME: SCORE: RANK: L&G Engineering 96.67 Izaguirre Engineering Group, LLC 93.33 Alpha Infrastructure Engineering, PLLC 88.33. 3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Construction Materials Testing (CMT) Services On-Call (on an as needed basis) for Hidalgo County Drainage District Projects. 6. 2012 Bond Referendum - 2013 Bond Series: A. 75716 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Chaparral Drain Extension -365-010-011 1. Acceptance of Certificate of Completion from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-19-069-10-22 Chaparral Drain Extension Improvements (60 Inch RCP Jack & Bore- Donna Irrigation Crossing). 2. Application for Payment No 4 Retainage Release in the amount of $17,769.73 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-19-069-10-22 Chaparral Drain Extension Improvements (60 Inch RCP Jack & Bore – Donna Irrigation Crossing). Project Engineer: Jose Noe Saldivar, PE, HCDD1 PO#638896 B. 75745 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: J09 Ph.4-Budget 300 1. Application for Payment No. 1 in the amount of $214, 200.00 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-19-077-12-03 Hidalgo County Precinct No. 4-J09 Phase IV Rural Drainage Development. Project Engineer: Jose N. Saldivar, P.E.-HCDD1 PO#639205 7. Right of Way Acquisitions: A. 75765 Requesting approval of closing documents for Parcel 24-1 as it relates to Project 24 of the 2018 Drainage Bond Program - Mile 9 N & FM 1015 project and authority for the Chairman of the Board to execute documents, subject to final legal review. B. 75768 Requesting approval of closing documents for Parcel 2-4 as it relates to Project 2 of the 2018 Drainage Bond Program - 3 3/4 Mile Rd. & Shuerbach Rd. project and authority for the Chairman of the Board to execute documents, subject to final legal review. 8. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 9. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 10. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 75606 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 75607 Presentation of Fund Information Report 3. 2020 Intradepartmental transfers: A. 75778 2020 - Executive Office (1100) B. 75772 2020 - Nuisance Abatement Division (1100) C. 75757 2020 - Jail (1100) D. 75759 2020 - Public Affairs (1100) E. 75763 2020 - Pct.4 Admin (1200) F. 75770 2020 - Pct.4 R&B (1200) G. 75719 2020 - Co Treasurer (1100) H. 75739 2020 - Constable Pct 4 CCP59 (1231) I. 75718 2020 - Constable Pct. 3 (1100) J. 75724 2020 - Purchasing (1100) K. 75725 2020 - WIC Extra Funding-Covid19 (1292): L. 75727 2020 - Health & Human Services Dept. / H.D. Adm (1293) M. 75735 2020 - Pct 1 R&B (1200) N. 75709 2020 - Pct 1 TXDOT (1315) O. 75708 2020 - Pct 1 Sanitation (1100) P. 75700 2020 - Elections (1283) 4. 2020 Interdepartmental transfers: A. 75774 Insurance (1100): Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Insurance in the amount of $263,123.18 to fund payment for County insurance policies. B. 75773 Jail (1100): Approval of 2020 interdepartmental transfer from County Wide Adm-Contingency to Jail in the amount of $300,000.00 to fund anticipated Room and Board expenditures. C. 75769 CO2014- CW Mech Shop Facility Project (1345): Approval of 2020 interdepartmental transfer from Various-CO2014 Pct 2 Projects to CO2014-CW Mechanic Shop Facility Project in the amount of $946.00 to fund project expenditures. D. 75524 IT Countywide (1100): Approval of 2020 interdepartmental transfer from Co. Wide Adm-Contingency into IT Co. Wide in the total amount of $12,272.73 to purchase eighteen (18) Ipad Mini to be used in the Sanitation Fee Program countywide. 5. Planning Department: A. 75711 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Tax Refunds: A. 75733 Account Number Payer Amount E3931.03.000.003A.00 MCALLEN LEVCAL LLC $3,496.77 E4645.00.000.0001.00 ESPINOLA CARLOS A & MIRTA R $2,825.03 H1930.00.000.00A1.00 HIC TEXAS II LLC $3,940.05 H1930.02.000.0001.00 HIC TEXAS II LLC $10,887.64 L6353.00.000.0001.00 GOLD ENTERPRISES INC $4,741.28 7. Membership Dues/Certifications: A. 75738 Hidalgo County Sheriff's Office(1100): Requesting approval to pay 2020 membership dues to the American Jail Association for Sheriff J.E. "Eddie" Guerra in the amount of $60.00 each (Req. 415368) with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor. 8. Headstart: A. 75603 Approval of Monthly Average Daily Attendance (ADA) Reports: a. February b. March c. April B. 75604 Approval of Monthly Texas Department of Agriculture Meals/Snacks Reports: a. February b. March c. April C. 75605 Approval of Monthly Special Services Reports: a. February b. March c. April D. 75601 Approval of Monthly Financial Reports: a. February b. March c. April 9. Budget & Management: A. 75743 Salary Sweep (1100): Approval to transfer lapsed fringes (Health Ins.) from various departments into the Co. Wide Adm. - Contingency account. B. 75706 Discussion, consideration, and approval of the June 2020 LRGVDC Road to Recycling Participation Acknowledgment. D. Interfund transfers: 1. 75737 Pct. 3 TXDOT (1315): Approval of 2020 interfund transfer from various Pct. 3 CO's funds (funds 1350, 1351, & 1355) into Pct. 3 TXDOT (1315) in the amount of $871,965.00 to fund road construction expenses for Liberty Road (progm. 136) & Mile 3N (progm. 051) projects. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 75602 County Wide: Requesting authority to exercise the one (1) year extension [under the same rates, terms, and conditions] with Victor T. Rios DBA Lumatec Lighting Services as provided in the current contract agreement C-19-051-07-30- "Roadway Light Fixtures and Maintenance". B. 75751 Authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract, etc) as attached hereto for Hidalgo County for "Bio-Hazardous and Medical Waste Disposal for H.C. Departments including the re-advertising if/when applicable/necessary subject to legal review as to form of draft agreement. C. 75762 Approval of the following invoices (for audit, processing and payment) as submitted by contracted project architect; ERO Architects. C-19-304-12-17 CC 12/17/2019: Invoice No. Project Total Date P.O. 2020-0094 Hidalgo County Pct.4 Mechanical Shop $26,830.37 05/22/2020 811836 D. 75720 Pct. #1 (1351): Requesting approval to pay invoice 2018.01.04 in the amount of $16,493.96 for services rendered in connection with the Tax Office Substation as submitted by ROFA Architects, Inc. E. 75703 Approval to exercise the county's option to utilize the first (1st) of two (1) one year extension/renewal term for contract C-17-168-07-11 for "Ground Water, Gas Monitoring & Groundwater Data Evaluation at Closed Landfill" for H.C. Precinct #4 with MTME, LLC dba/Modern Technology-Modern Environment (with same rates, terms and conditions) F. 75642 Approval of an Amendment to current agreement and to exercise the County's option[as recommended by HC Tax Office] to utilize the two (2) year renewal/extension term under contract C-15-070-06-23 for "Automated Tax Collection System" for Hidalgo County Tax Office with Appraisal & Collection Technologies, LLC (under same rates, terms and conditions) including compliance to HB 1295 and subject to legal counsel's final review and approval as to form. G. 75612 1. Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract E-19-108-05-21 for H.C. "Title Report Services" with South Texas Land Investigations under the same rates, terms and conditions so as to have no lapse in service while procurement process is completed and awarded; 2. Authority to advertise an RFP with project number 2020-158-00-00-YZV for: HC-Title Report Services [on an as needed basis] including approval of the procurement packet (subject to legal approval). H. 75704 Acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #4 Contract# C-18-142-05-08 for "Hidalgo County Sheriff's Office Bus Barn", through the current (On-Call) Agreement.(PO#800977). Invoice # Amount 10036328 $1,630.20 I. 75702 Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $242,297.55 to cover additional anticipated direct state cost relating to the Nolana Loop Project (CSJ:0921-02-169), with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. J. 75744 Approval of the addition and deletion of fuel card users 1. Hidalgo County Adult Probation Department - add/delete fuel card users
75611 1. Approval of reimbursement in the amount of $974,109.22 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 05/14/20 to 05/27/20. 05/14-20/20 $407,435.56 05/21-27/20 $566,673.66 TOTAL $974,109.222. Approval of wire transfer to cover claims paid.
Open Forum
Sheriff's Office: A. AI-75707 Sheriff's Office-JLEO-DEA OCDETF (1284): 1. Approval to accept the FY 2020 U.S. Department of Justice Organized Crime Drug Enforcement Task Forces (OCDETF) overtime agreement in the amount of $1,573.28 (in reference to Investigation Number SW-TXS-1140). 2. Authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of certification of revenues, as certified by the County Auditor, for the FY 2020 OCDETF overtime agreement in the amount of $1,573.28 and appropriation of same.
Constable Pct. #3: A. AI-75638 Constable Pct. 3 STOP Truancy Program (1285): 1. Approval to renew interlocal cooperation agreements between Hidalgo County and Mission CISD and La Joya ISD for the fiscal year 2021 (period of 9-1-2020 to 8-31-2021) in relation to the STOP Truancy Program. 2. Approval of certification of revenues, as certified by the Co. Auditor, and appropriation of same.
Tax Office - Paul Villarreal: A. AI-75665 Resolution in honor of Norma Linda Ochoa for 40 years of service
Health & Human Services Department: A. AI-75740 Discussion, consideration and action to reject Provider Relief Funds in the amount of $66.34 and authorize County Judge to e-sign all required and related documents. B. AI-75705 Requesting approval to accept the Medicaid Administrative Claiming Grant Contract Amendment HHS000537900092, Amendment No. 1 and for County Judge to e-sign the same. The purpose of the amendment is to update the Uniform Terms and Conditions, MAC Supplemental Conditions and Contract Affirmations.
Human Resources: A. Requesting waiver of the following, if applicable, for personnel items listed: 1. Civil Service Commission Rules - Section 3.22 2. Hidalgo County Personnel Policy Manual - Section 6.27 3. Budget Amendment Policy - Personnel Related Amendments B. AI-75615 Health Benefits ADM (2201): Approval to extend Temporary Full Time position for 26 weeks beginning 7/1/2020 to 12/31/2020: Action Dept./Prg. Slot Position Title Grade Extend Temporary Full-Time position 115-009 T018 Clerk I 01
Community Service Agency: A. AI-75755 Discussion, consideration, and action accepting the Notice of Grant Award Contract #20SRWTX026 from the Corporation for National and Community Service (CNCS) for our Senior Volunteer Program, with authorization for Jaime Longoria to electronically sign any and all pertinent documents.
Head Start Program: A. AI-75599 Discussion and action approving the Hidalgo County Head Start Program Self-Assessment Results B. AI-75600 Discussion/approval for Hidalgo County Head Start Program to Exercise Option to Extend the Lease Agreement for an Additional Two (2) Year Term (under same terms and conditions) with Raybec Herencia, LLC for La Herencia Head Start Program Facility
WIC: A. AI-75722 WIC ADMIN - Prog 001 (1292): Approval for County Judge to e-sign the HHSC Contract No. 2017-049851-001 Signature Page for Amendment No. 6.
Budget & Management: A. AI-75717 Presentation of 2021 Budget Process Calendar and Development Criteria. B. AI-75779 Consideration and approval of a resolution designating the County Judge of the County of Hidalgo as authorized representative of the County of Hidalgo to give notice of intent to reimburse expenditures with proceeds of tax exempt obligations.
18. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. AI-75748 Consultation with Legal Counsel regarding Legal Action due to emergency situation D. AI-75712 Claim of Elizabeth Solis E. AI-75714 Claim of Constantino Custodio F. AI-75728 Claim of Alfredo Flores 19. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-75749 Discussion, consideration and possible action regarding response to public health emergency D. AI-75713 Claim of Elizabeth Solis E. AI-75715 Claim of Constantino Custodio F. AI-75729 Claim of Alfredo Flores
AI-75747 Discussion, consideration and possible action regarding: a. County response to disaster/health emergency: 1. CARES Act Funds b. Measures necessary to preserve public health and safety c. Direction regarding County government operations, including but not limited to essential functions
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-75776 A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Health Department Clinics, in order to assist with County functions related to medical and public health measures addressing the expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use. B. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024 (a)(4) professional service; C. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for the MEP Engineering Services on the installation of generators for six (6) Health Department Clinics. D. Authority for the Purchasing Department to negotiate a MEP Engineering Service Agreement commencing with the NO. 1 ranked firm of ______________________________. 2. AI-75775 A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Health Department Testing/Bio-Safety Laboratory, in order to assist with County functions related to medical and public health measures addressing the expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use. B. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024 (a)(4)professional service; C. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for the Construction of a Testing/Bio-Safety Laboratory, for the Health Department for Geo Technical and Construction Material Testing Services: D. Authority for the Purchasing Department to negotiate a Geo Technical and Construction Material Testing Service Agreement commencing with the No. 1 ranked firm of ______________________________. 3. AI-75771 A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Health Department Testing/Bio-Safety Laboratory, in order to assist with County functions related to medical and public health measures addressing the expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use. B. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4), a professional service; C. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for the Construction of the Health Department Testing/Bio-Safety Laboratory for Construction Management Services. D. Authority for the Purchasing Department to negotiate a construction management service agreement commencing with the NO. 1 ranked firm of ______________________________. 4. AI-75767 A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Health Department Testing/Bio-Safety Laboratory, in order to assist with County functions related to medical and public health measures addressing the expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use. B. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024(A)(4)professional service; C. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for the Construction of a New Laboratory-Health Department for Professional Civil Engineering Services. GDJ Engineering SAMES, Inc. Javier Hinojosa Engineering Evaluator 1 98 96 95 Evaluator 2 95 97 94 Evaluator 3 92 93 98 Evaluator 4 99 96 92 Evaluator 5 88 94 84 Total 472 476 463 Ranking D. Authority for the Purchasing Department to negotiate a professional engineering service agreement commencing with the NO. 1 ranked firm of ______________________________. 5. AI-75758 Acceptance and approval of the negotiated agreement between Hidalgo County and Tetra Tech, Inc. including the Best and Final Offer for RFP No. 2019-238-03-04-HGO - Debris Monitoring & Management. 6. AI-75764 A. Pursuant to R-AI#75594-CC of 05-19-2020 [process to engage real estate agent(s)], presentation of the two (2) responses received [summary grid attached herein] from the nine (9) nominated firms: 1. Sally Fraustro Guerra, Coldwell Banker Commercial; 2. Mary Lou Henry B. Requesting exemption from competitive bidding requirement under Tx.L.G.C. 262.024(a)(4), a professional service; C. Authority for the Purchasing Dept. to commence negotiations with the following: 1. Sally Fraustro Guerra, Coldwell Banker Commercial, and/or 2. Mary Lou Henry for the engagement for the provision of real estate agent services for Hidalgo County with an initial term of ____________. 7. AI-75766 If applicable, pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy (3.1 (1)), requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 4 in an increase amount of $63,885.00 of current contract [C-13-305-10-07] with L&G Consulting Engineers, professional services for, "Mile 3 Project (from FM 2221 to FM 492)" for Precinct No. 3, to amend Exhibit B and Exhibit D-1. 8. AI-75457 A. Requesting the authority to advertise and approval of procurement packet as attached hereto for Hidalgo County - RFP 2020-180-06-24-YZV - "Online Enrollment & Benefit Administration System" with authority to re-advertise if/when applicable or necessary; B. Pursuant to procurement packet, action for appointment/designation by Commissioner's Court of an evaluating committee [with alternates] to review, score and grade responses received for the Hidalgo County RFP 2020-180-06-24-YZV: 1. 2. 3. 4. 5. B. Pct. 1 1. AI-75732 A. Pursuant to Texas Local Government Code 263.151-263.152, discussion and approval to declare as "surplus" vehicle and equipment as listed on Exhibit "A". B. Requesting authority to remove said personal property from the Hidalgo County Precinct 1 inventory list. C. In accordance with Texas Government Code 791.001-791.003 (2)(3) requesting approval of an interlocal cooperation agreement [ILA] between Hidalgo County Precinct 1 and the City of Edcouch, TX for the mutual benefit and assistance in connection with surplus vehicle and equipment. 2. AI-75761 A. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Weslaco for the Northside Sports Complex; B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of Northside Sports Complex walking trail project that is approximately 12 feet in width and is 5,536 feet in length. C. Health & Human Services Dept. 1. AI-75731 A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Hidalgo County Health Department Forklift Purchase], in order to assist with County Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.; B. Exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens. C. Requesting approval to purchase the following machinery/equipment through the County's membership/participation with Sourcewell Cooperative under Contract #101816-HCE [expires 12/15/2020] : Requisition# Vendor Model Amount 00415539 Lone Star Forklift, Inc. Hyundai 50DA-9 $53,897.00 D. Sheriff's Office 1. AI-75742 A. Requesting approval of First Amendment to Service Contract C-15-098-06-02 to increase inmate per diem daily rate from $54.00 to $59.00 as requested by Geo Group and approved by Hidalgo County Sheriffs Office; B. Authority and approval to exercise the County's option to extend the fourth (4th) [of ten/1 yr. options possible] under contract #E17-126-05-02 with the Geo Group, Inc. for Placement, Housing, Detention and supervision of Hidalgo County Inmates for Hidalgo County Sheriff's Office under the same terms and conditions. 2. AI-75680 Acceptance and approval to execute construction contract [bid awarded - CC 05/12/20 - $ 205,000.00] with Celso Gonzalez Construction for Construction of a bus barn for Hidalgo County Sheriff's Office including authority for Halff and Associates to issue and send formal written Notice to Proceed. Subject to Legals Review. E. Co. Wide 1. AI-75543 A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Remodel and Repair of county-owned Modular Building], in order to assist with County medical expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.; B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a "professional service"; C. Presentation of scoring grid (for ranking by CC) of the firms nominated, scored and graded from the County's approved pool of professional Engineers/Structural for the Remodel and Repair of county-owned Modular Building; D. Pursuant to Commissioners Court approval, requesting authority for Purchasing Department to commence negotiations with the number one ranked firm _________________________________for the Remodel and Repair of County-Owned Modular Building.
16. Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-75652 Title VI Nondiscrimination Plan: Discussion, consideration, and action approving the Hidalgo County Title VI Annual Work Plan & Accomplishment Report for FY2019.
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 75750 Requesting approval of final negotiated Professional Services Contract with Leonel Garza Jr. & Associates, LLC as it relates to On-Call Real Estate Appraisal Services for Hidalgo County Drainage District No.1 Projects. Approved for negotiations by HCDD1 Board of Directors Agenda Item# 75519, on May 19, 2020 . (Subject to Legal Review)(Contract # C-HCDD1-20-030-06-02) B. 75760 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a Professional Service; 2. Requesting approval for the District to negotiate a Professional Real Estate Appraisal and/or Appraisal Review Services Contract with George J. Salazar II, dba Appraisal Haus, from the District's approved pool of pre-qualified Appraisers for the provision of Professional Real Estate Appraisal Services and/or Appraisal Review Services (on-call on an as needed basis) for Hidalgo County Drainage District No.1 projects. C. 75746 1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. 2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Construction Materials Testing (CMT) Services On-Call (on an as needed basis) required for Hidalgo County Drainage District Projects. (C-HCDD1-20-031-__-__) FIRM NAME: SCORE: RANK: L&G Engineering 96.67 Izaguirre Engineering Group, LLC 93.33 Alpha Infrastructure Engineering, PLLC 88.33. 3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Construction Materials Testing (CMT) Services On-Call (on an as needed basis) for Hidalgo County Drainage District Projects. 6. 2012 Bond Referendum - 2013 Bond Series: A. 75716 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Chaparral Drain Extension -365-010-011 1. Acceptance of Certificate of Completion from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-19-069-10-22 Chaparral Drain Extension Improvements (60 Inch RCP Jack & Bore- Donna Irrigation Crossing). 2. Application for Payment No 4 Retainage Release in the amount of $17,769.73 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-19-069-10-22 Chaparral Drain Extension Improvements (60 Inch RCP Jack & Bore – Donna Irrigation Crossing). Project Engineer: Jose Noe Saldivar, PE, HCDD1 PO#638896 B. 75745 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: J09 Ph.4-Budget 300 1. Application for Payment No. 1 in the amount of $214, 200.00 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-19-077-12-03 Hidalgo County Precinct No. 4-J09 Phase IV Rural Drainage Development. Project Engineer: Jose N. Saldivar, P.E.-HCDD1 PO#639205 7. Right of Way Acquisitions: A. 75765 Requesting approval of closing documents for Parcel 24-1 as it relates to Project 24 of the 2018 Drainage Bond Program - Mile 9 N & FM 1015 project and authority for the Chairman of the Board to execute documents, subject to final legal review. B. 75768 Requesting approval of closing documents for Parcel 2-4 as it relates to Project 2 of the 2018 Drainage Bond Program - 3 3/4 Mile Rd. & Shuerbach Rd. project and authority for the Chairman of the Board to execute documents, subject to final legal review. 8. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 9. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 10. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 75606 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 75607 Presentation of Fund Information Report 3. 2020 Intradepartmental transfers: A. 75778 2020 - Executive Office (1100) B. 75772 2020 - Nuisance Abatement Division (1100) C. 75757 2020 - Jail (1100) D. 75759 2020 - Public Affairs (1100) E. 75763 2020 - Pct.4 Admin (1200) F. 75770 2020 - Pct.4 R&B (1200) G. 75719 2020 - Co Treasurer (1100) H. 75739 2020 - Constable Pct 4 CCP59 (1231) I. 75718 2020 - Constable Pct. 3 (1100) J. 75724 2020 - Purchasing (1100) K. 75725 2020 - WIC Extra Funding-Covid19 (1292): L. 75727 2020 - Health & Human Services Dept. / H.D. Adm (1293) M. 75735 2020 - Pct 1 R&B (1200) N. 75709 2020 - Pct 1 TXDOT (1315) O. 75708 2020 - Pct 1 Sanitation (1100) P. 75700 2020 - Elections (1283) 4. 2020 Interdepartmental transfers: A. 75774 Insurance (1100): Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Insurance in the amount of $263,123.18 to fund payment for County insurance policies. B. 75773 Jail (1100): Approval of 2020 interdepartmental transfer from County Wide Adm-Contingency to Jail in the amount of $300,000.00 to fund anticipated Room and Board expenditures. C. 75769 CO2014- CW Mech Shop Facility Project (1345): Approval of 2020 interdepartmental transfer from Various-CO2014 Pct 2 Projects to CO2014-CW Mechanic Shop Facility Project in the amount of $946.00 to fund project expenditures. D. 75524 IT Countywide (1100): Approval of 2020 interdepartmental transfer from Co. Wide Adm-Contingency into IT Co. Wide in the total amount of $12,272.73 to purchase eighteen (18) Ipad Mini to be used in the Sanitation Fee Program countywide. 5. Planning Department: A. 75711 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Tax Refunds: A. 75733 Account Number Payer Amount E3931.03.000.003A.00 MCALLEN LEVCAL LLC $3,496.77 E4645.00.000.0001.00 ESPINOLA CARLOS A & MIRTA R $2,825.03 H1930.00.000.00A1.00 HIC TEXAS II LLC $3,940.05 H1930.02.000.0001.00 HIC TEXAS II LLC $10,887.64 L6353.00.000.0001.00 GOLD ENTERPRISES INC $4,741.28 7. Membership Dues/Certifications: A. 75738 Hidalgo County Sheriff's Office(1100): Requesting approval to pay 2020 membership dues to the American Jail Association for Sheriff J.E. "Eddie" Guerra in the amount of $60.00 each (Req. 415368) with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor. 8. Headstart: A. 75603 Approval of Monthly Average Daily Attendance (ADA) Reports: a. February b. March c. April B. 75604 Approval of Monthly Texas Department of Agriculture Meals/Snacks Reports: a. February b. March c. April C. 75605 Approval of Monthly Special Services Reports: a. February b. March c. April D. 75601 Approval of Monthly Financial Reports: a. February b. March c. April 9. Budget & Management: A. 75743 Salary Sweep (1100): Approval to transfer lapsed fringes (Health Ins.) from various departments into the Co. Wide Adm. - Contingency account. B. 75706 Discussion, consideration, and approval of the June 2020 LRGVDC Road to Recycling Participation Acknowledgment. D. Interfund transfers: 1. 75737 Pct. 3 TXDOT (1315): Approval of 2020 interfund transfer from various Pct. 3 CO's funds (funds 1350, 1351, & 1355) into Pct. 3 TXDOT (1315) in the amount of $871,965.00 to fund road construction expenses for Liberty Road (progm. 136) & Mile 3N (progm. 051) projects. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 75602 County Wide: Requesting authority to exercise the one (1) year extension [under the same rates, terms, and conditions] with Victor T. Rios DBA Lumatec Lighting Services as provided in the current contract agreement C-19-051-07-30- "Roadway Light Fixtures and Maintenance". B. 75751 Authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract, etc) as attached hereto for Hidalgo County for "Bio-Hazardous and Medical Waste Disposal for H.C. Departments including the re-advertising if/when applicable/necessary subject to legal review as to form of draft agreement. C. 75762 Approval of the following invoices (for audit, processing and payment) as submitted by contracted project architect; ERO Architects. C-19-304-12-17 CC 12/17/2019: Invoice No. Project Total Date P.O. 2020-0094 Hidalgo County Pct.4 Mechanical Shop $26,830.37 05/22/2020 811836 D. 75720 Pct. #1 (1351): Requesting approval to pay invoice 2018.01.04 in the amount of $16,493.96 for services rendered in connection with the Tax Office Substation as submitted by ROFA Architects, Inc. E. 75703 Approval to exercise the county's option to utilize the first (1st) of two (1) one year extension/renewal term for contract C-17-168-07-11 for "Ground Water, Gas Monitoring & Groundwater Data Evaluation at Closed Landfill" for H.C. Precinct #4 with MTME, LLC dba/Modern Technology-Modern Environment (with same rates, terms and conditions) F. 75642 Approval of an Amendment to current agreement and to exercise the County's option[as recommended by HC Tax Office] to utilize the two (2) year renewal/extension term under contract C-15-070-06-23 for "Automated Tax Collection System" for Hidalgo County Tax Office with Appraisal & Collection Technologies, LLC (under same rates, terms and conditions) including compliance to HB 1295 and subject to legal counsel's final review and approval as to form. G. 75612 1. Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract E-19-108-05-21 for H.C. "Title Report Services" with South Texas Land Investigations under the same rates, terms and conditions so as to have no lapse in service while procurement process is completed and awarded; 2. Authority to advertise an RFP with project number 2020-158-00-00-YZV for: HC-Title Report Services [on an as needed basis] including approval of the procurement packet (subject to legal approval). H. 75704 Acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #4 Contract# C-18-142-05-08 for "Hidalgo County Sheriff's Office Bus Barn", through the current (On-Call) Agreement.(PO#800977). Invoice # Amount 10036328 $1,630.20 I. 75702 Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $242,297.55 to cover additional anticipated direct state cost relating to the Nolana Loop Project (CSJ:0921-02-169), with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. J. 75744 Approval of the addition and deletion of fuel card users 1. Hidalgo County Adult Probation Department - add/delete fuel card users
75611 1. Approval of reimbursement in the amount of $974,109.22 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 05/14/20 to 05/27/20. 05/14-20/20 $407,435.56 05/21-27/20 $566,673.66 TOTAL $974,109.222. Approval of wire transfer to cover claims paid.
Open Forum
Sheriff's Office: A. AI-75707 Sheriff's Office-JLEO-DEA OCDETF (1284): 1. Approval to accept the FY 2020 U.S. Department of Justice Organized Crime Drug Enforcement Task Forces (OCDETF) overtime agreement in the amount of $1,573.28 (in reference to Investigation Number SW-TXS-1140). 2. Authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of certification of revenues, as certified by the County Auditor, for the FY 2020 OCDETF overtime agreement in the amount of $1,573.28 and appropriation of same.
Constable Pct. #3: A. AI-75638 Constable Pct. 3 STOP Truancy Program (1285): 1. Approval to renew interlocal cooperation agreements between Hidalgo County and Mission CISD and La Joya ISD for the fiscal year 2021 (period of 9-1-2020 to 8-31-2021) in relation to the STOP Truancy Program. 2. Approval of certification of revenues, as certified by the Co. Auditor, and appropriation of same.
Tax Office - Paul Villarreal: A. AI-75665 Resolution in honor of Norma Linda Ochoa for 40 years of service
Health & Human Services Department: A. AI-75740 Discussion, consideration and action to reject Provider Relief Funds in the amount of $66.34 and authorize County Judge to e-sign all required and related documents. B. AI-75705 Requesting approval to accept the Medicaid Administrative Claiming Grant Contract Amendment HHS000537900092, Amendment No. 1 and for County Judge to e-sign the same. The purpose of the amendment is to update the Uniform Terms and Conditions, MAC Supplemental Conditions and Contract Affirmations.
Human Resources: A. Requesting waiver of the following, if applicable, for personnel items listed: 1. Civil Service Commission Rules - Section 3.22 2. Hidalgo County Personnel Policy Manual - Section 6.27 3. Budget Amendment Policy - Personnel Related Amendments B. AI-75615 Health Benefits ADM (2201): Approval to extend Temporary Full Time position for 26 weeks beginning 7/1/2020 to 12/31/2020: Action Dept./Prg. Slot Position Title Grade Extend Temporary Full-Time position 115-009 T018 Clerk I 01
Community Service Agency: A. AI-75755 Discussion, consideration, and action accepting the Notice of Grant Award Contract #20SRWTX026 from the Corporation for National and Community Service (CNCS) for our Senior Volunteer Program, with authorization for Jaime Longoria to electronically sign any and all pertinent documents.
Head Start Program: A. AI-75599 Discussion and action approving the Hidalgo County Head Start Program Self-Assessment Results B. AI-75600 Discussion/approval for Hidalgo County Head Start Program to Exercise Option to Extend the Lease Agreement for an Additional Two (2) Year Term (under same terms and conditions) with Raybec Herencia, LLC for La Herencia Head Start Program Facility
WIC: A. AI-75722 WIC ADMIN - Prog 001 (1292): Approval for County Judge to e-sign the HHSC Contract No. 2017-049851-001 Signature Page for Amendment No. 6.
Budget & Management: A. AI-75717 Presentation of 2021 Budget Process Calendar and Development Criteria. B. AI-75779 Consideration and approval of a resolution designating the County Judge of the County of Hidalgo as authorized representative of the County of Hidalgo to give notice of intent to reimburse expenditures with proceeds of tax exempt obligations.
18. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. AI-75748 Consultation with Legal Counsel regarding Legal Action due to emergency situation D. AI-75712 Claim of Elizabeth Solis E. AI-75714 Claim of Constantino Custodio F. AI-75728 Claim of Alfredo Flores 19. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-75749 Discussion, consideration and possible action regarding response to public health emergency D. AI-75713 Claim of Elizabeth Solis E. AI-75715 Claim of Constantino Custodio F. AI-75729 Claim of Alfredo Flores
AI-75747 Discussion, consideration and possible action regarding: a. County response to disaster/health emergency: 1. CARES Act Funds b. Measures necessary to preserve public health and safety c. Direction regarding County government operations, including but not limited to essential functions
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-75776 A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Health Department Clinics, in order to assist with County functions related to medical and public health measures addressing the expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use. B. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024 (a)(4) professional service; C. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for the MEP Engineering Services on the installation of generators for six (6) Health Department Clinics. D. Authority for the Purchasing Department to negotiate a MEP Engineering Service Agreement commencing with the NO. 1 ranked firm of ______________________________. 2. AI-75775 A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Health Department Testing/Bio-Safety Laboratory, in order to assist with County functions related to medical and public health measures addressing the expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use. B. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024 (a)(4)professional service; C. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for the Construction of a Testing/Bio-Safety Laboratory, for the Health Department for Geo Technical and Construction Material Testing Services: D. Authority for the Purchasing Department to negotiate a Geo Technical and Construction Material Testing Service Agreement commencing with the No. 1 ranked firm of ______________________________. 3. AI-75771 A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Health Department Testing/Bio-Safety Laboratory, in order to assist with County functions related to medical and public health measures addressing the expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use. B. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4), a professional service; C. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for the Construction of the Health Department Testing/Bio-Safety Laboratory for Construction Management Services. D. Authority for the Purchasing Department to negotiate a construction management service agreement commencing with the NO. 1 ranked firm of ______________________________. 4. AI-75767 A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Health Department Testing/Bio-Safety Laboratory, in order to assist with County functions related to medical and public health measures addressing the expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use. B. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024(A)(4)professional service; C. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for the Construction of a New Laboratory-Health Department for Professional Civil Engineering Services. GDJ Engineering SAMES, Inc. Javier Hinojosa Engineering Evaluator 1 98 96 95 Evaluator 2 95 97 94 Evaluator 3 92 93 98 Evaluator 4 99 96 92 Evaluator 5 88 94 84 Total 472 476 463 Ranking D. Authority for the Purchasing Department to negotiate a professional engineering service agreement commencing with the NO. 1 ranked firm of ______________________________. 5. AI-75758 Acceptance and approval of the negotiated agreement between Hidalgo County and Tetra Tech, Inc. including the Best and Final Offer for RFP No. 2019-238-03-04-HGO - Debris Monitoring & Management. 6. AI-75764 A. Pursuant to R-AI#75594-CC of 05-19-2020 [process to engage real estate agent(s)], presentation of the two (2) responses received [summary grid attached herein] from the nine (9) nominated firms: 1. Sally Fraustro Guerra, Coldwell Banker Commercial; 2. Mary Lou Henry B. Requesting exemption from competitive bidding requirement under Tx.L.G.C. 262.024(a)(4), a professional service; C. Authority for the Purchasing Dept. to commence negotiations with the following: 1. Sally Fraustro Guerra, Coldwell Banker Commercial, and/or 2. Mary Lou Henry for the engagement for the provision of real estate agent services for Hidalgo County with an initial term of ____________. 7. AI-75766 If applicable, pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy (3.1 (1)), requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 4 in an increase amount of $63,885.00 of current contract [C-13-305-10-07] with L&G Consulting Engineers, professional services for, "Mile 3 Project (from FM 2221 to FM 492)" for Precinct No. 3, to amend Exhibit B and Exhibit D-1. 8. AI-75457 A. Requesting the authority to advertise and approval of procurement packet as attached hereto for Hidalgo County - RFP 2020-180-06-24-YZV - "Online Enrollment & Benefit Administration System" with authority to re-advertise if/when applicable or necessary; B. Pursuant to procurement packet, action for appointment/designation by Commissioner's Court of an evaluating committee [with alternates] to review, score and grade responses received for the Hidalgo County RFP 2020-180-06-24-YZV: 1. 2. 3. 4. 5. B. Pct. 1 1. AI-75732 A. Pursuant to Texas Local Government Code 263.151-263.152, discussion and approval to declare as "surplus" vehicle and equipment as listed on Exhibit "A". B. Requesting authority to remove said personal property from the Hidalgo County Precinct 1 inventory list. C. In accordance with Texas Government Code 791.001-791.003 (2)(3) requesting approval of an interlocal cooperation agreement [ILA] between Hidalgo County Precinct 1 and the City of Edcouch, TX for the mutual benefit and assistance in connection with surplus vehicle and equipment. 2. AI-75761 A. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Weslaco for the Northside Sports Complex; B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of Northside Sports Complex walking trail project that is approximately 12 feet in width and is 5,536 feet in length. C. Health & Human Services Dept. 1. AI-75731 A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Hidalgo County Health Department Forklift Purchase], in order to assist with County Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.; B. Exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens. C. Requesting approval to purchase the following machinery/equipment through the County's membership/participation with Sourcewell Cooperative under Contract #101816-HCE [expires 12/15/2020] : Requisition# Vendor Model Amount 00415539 Lone Star Forklift, Inc. Hyundai 50DA-9 $53,897.00 D. Sheriff's Office 1. AI-75742 A. Requesting approval of First Amendment to Service Contract C-15-098-06-02 to increase inmate per diem daily rate from $54.00 to $59.00 as requested by Geo Group and approved by Hidalgo County Sheriffs Office; B. Authority and approval to exercise the County's option to extend the fourth (4th) [of ten/1 yr. options possible] under contract #E17-126-05-02 with the Geo Group, Inc. for Placement, Housing, Detention and supervision of Hidalgo County Inmates for Hidalgo County Sheriff's Office under the same terms and conditions. 2. AI-75680 Acceptance and approval to execute construction contract [bid awarded - CC 05/12/20 - $ 205,000.00] with Celso Gonzalez Construction for Construction of a bus barn for Hidalgo County Sheriff's Office including authority for Halff and Associates to issue and send formal written Notice to Proceed. Subject to Legals Review. E. Co. Wide 1. AI-75543 A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Remodel and Repair of county-owned Modular Building], in order to assist with County medical expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.; B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a "professional service"; C. Presentation of scoring grid (for ranking by CC) of the firms nominated, scored and graded from the County's approved pool of professional Engineers/Structural for the Remodel and Repair of county-owned Modular Building; D. Pursuant to Commissioners Court approval, requesting authority for Purchasing Department to commence negotiations with the number one ranked firm _________________________________for the Remodel and Repair of County-Owned Modular Building.
16. Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-75652 Title VI Nondiscrimination Plan: Discussion, consideration, and action approving the Hidalgo County Title VI Annual Work Plan & Accomplishment Report for FY2019.