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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
May 12, 2020
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location.  As a result, all or some government officials may participate via videoconference.  Additionally, members of the public are encouraged to watch the meetings online, at: hidalgocounty.us

To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 75436   Appointment/Re-appointment of member to the RMA Board - Pct 1
 
6.   Human Resources:
 
A.   Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
 
B. 75479   Precinct 2 Rd Maint (1200):
1. Approval to create two (2) temporary full-time positions for 27 weeks beginning 05/25/2020 and ending 11/29/2020:
Action Dept./ Prg. Slot # Position Title Grade
Create 122-006 T108 - T109 Maintenance I 03

2. Approval of intradepartmental transfer.
 
C. 75492   Fire Marshal (1100):
Approval of the following personnel actions, effective upon Commisioner's Court approval:
Action Dept./ Prg. Slot # Position Title Grade
Change from Part-Time to Full-Time 300-001 0012 Fire Investigator 10
 
7.   Precinct #2 - Comm. Cantu:
 
A. 75475  
1. Approval to rescind action previously taken by Commissioner's Court on 2/11/2020 AI#74395.
2. Requesting approval of an order authorizing Hidalgo County to enter into an Interlocal Cooperation Agreement with the Texas Department of Transportation for the Pct 2 Dicker Road Project from 23rd Street to Jackson Rd, with authority for the County Judge to sign the Order.
3. Requesting approval of an Inter-local Cooperation Agreement (ICA) between the County of Hidalgo and Texas Department of Transportation for the testing and inspection of Prefabricated bridge-related items only performed by TxDOT Construction Division for the Pct #2. Dicker Road Project, with authority for the County Judge to docusign required documentation.
 
8.   Budget & Management:
 
A. 75466   Approval to submit request for funds (Unclaimed Capital Credits) from Texas Comptroller of Public Accounts as authorized under Section 74.602 of the Texas Property Code, with authority for County Judge to sign the letter request.
 
9.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 75500  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) professional service;

B. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for the Construction of a New Laboratory for the Health Department for Geo Technical and Construction Material Testing.

C. Authority for the Purchasing Department to negotiate a professional geo technical and construction material testing service agreement commencing with the NO. 1 ranked firm of ______________________________.
 
2. 75502  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) professional service;
B. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for MEP Engineering Services for the purchase and installation of generators for six (6) Health Department clinics.

C. Authority for the Purchasing Department to negotiate a professional MEP engineering service agreement commencing with the NO. 1 ranked firm of ______________________________.
 
3. 75499  
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024(A)(4) professional service;
B. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for the Construction of a New Laboratory-Health Department for Professional Civil Engineering Services.

C. Authority for the Purchasing Department to negotiate a professional engineering service agreement commencing with the NO. 1 ranked firm of ______________________________.
 
4. 75480  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) professional service;
B. Presentation of scoring grid of the firms graded & evaluated by the Evaluation Committee for the Construction of a New Laboratory for the Health Department for Architectural Services.

C. Authority for the Purchasing Department to negotiate a professional architect service agreement commencing with the NO. 1 ranked firm of ______________________________.
 
B.   Pct. 1
 
1. 75478  
A. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Weslaco for the road improvement project to a portion of Mile 5 North Rd.( Border Ave.-3,964 Linear feet);

B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of a road improvement project to a portion of Mile 5 North Road from Border Avenue west approximately 3,964 linear feet.
 
2. 75476  
 
C.   Pct. 3
 
1. 75503  
Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy (3.1 (1)), requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 2 in an increase amount of $212,000.00 of current contract [C-13-305-10-07] with L&G Consulting Engineers, professional services for, "Mile 3 Project (from FM 2221 to FM 492)" for Precinct No. 3, to amend Exhibit D-1 subject to HB 1295.
 
2. 75505  
Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy (3.1 (1)), requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 6 of current contract [C-13-305-10-07] with L&G Consulting Engineers, professional services for, "Mile 3 Project (from FM 2221 to FM 492)" for Precinct No. 3, to amend Exhibit B and Exhibit D-1 subject to compliance with HB 1295.
 
D.   Juvenile Probation:
 
1. 75485  
A. Requesting exemption under Local Government Code 262.024 (a)(2), an item necessary to preserve or protect the public health and safety and to comply with Texas Administrative Code, Title 37/Public Safety and Corrections, Part 11,Texas Juvenile Justice Department, Chapter 343, Subchapter B, Rule 343.222;

B. Requesting authority to Purchase and Install four (4) 12.5 Ton York Package Units including labor and materials for the Hidalgo County Juvenile Probation Department with Delta Air Conditioning, Inc. in the amount of $48,100.00 through requisition #414616 subject to compliance with Form 1295 and payment bond, if required by HC, OR, pay project after completion and acceptance of work by county.
 
E.   Health & Human Services:
 
1. 75497  
A. Presentation of Hidalgo County's current approved pool of Construction Management Service Providers for HCCC's nomination of at lease three (3) firms and following the selection protocol in connection with the required services for the Construction of a New Laboratory for HCHHS.
Construction Management
  1. ____________________________
  2. ____________________________
  3. ____________________________

B. Designation of Evaluation Committee to score and evaluate the nominated firms for the aforementioned.
 
2. 75467  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a "professional service";

B. Presentation of scoring grid (for ranking by CC) of the firms scored and graded from the County's approved pool of professional Engineers for the Remodel and Repair of county-owned Modular Building;

C. Pursuant to Commissioners Court approval, requesting authority for Purchasing Department to commence negotiations with the number one ranked firm _________________________________for the Remodel and Repair of County-Owned Modular Building.
 
F.   Sheriff's Office:
 
1. 75495  
Recommendation by project engineer, Halff & Associates,Inc. to award to the responsible vendor submitting the lowest and best bid[ while meeting all specifications & requirements] Celso Gonzalez Construction, Inc. in the amount of $205,000.00 for RFB: No. 2019-267-04-15-ABV, for the Construction of a Bus Barn for Hidalgo County Sheriff's office.
 
10.   Open Forum
 
11. 75484   Discussion, consideration and possible action regarding:
a. County response to disaster/health emergency
b. Measures necessary to preserve public health and safety
c. Direction regarding County government operations, including but not limited to essential functions
 
12.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C. 75482   Consultation with Legal Counsel regarding Legal Action due to emergency situation
 
13.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
14.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 75483   Discussion, consideration and possible action regarding response to public health emergency
 
15.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
16.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
17.   Adjourn
 

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