AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
April 7, 2020
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location.  As a result, all or some government officials may participate via videoconference.  Additionally, members of the public are encouraged to watch the meetings online, at: hidalgocounty.us

To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
  
             
1. Roll Call
 
2. Pledge of Allegiance
 
3. Prayer
 
4. Approval of Consent Agenda
 
5. District Attorney's Office:
 
A. AI-75117    DA-Border Prosecution Unit Grant (BPU) (1281):
1. Requesting approval to submit a budget adjustment to the Office of the Governor (OOG) for the Region 3 - Border Prosecution Unit Grant #2537809 to include a Supplemental Award in the amount of $619,859.00.
 
6. Sheriff's Office:
 
A. AI-75131    Authorization to accept one (1) Utility Truck Heavy Variant (4 Door, Make: M-1097, Serial # 144708) from the Texas LESO Program (formerly 1033 Program) and to include vehicle in the Hidalgo County Sheriff's Office asset inventory.
 
7. Constable Pct. #3:
 
A. AI-74994    Constable Pct. 3 (1230):
Approval of the 2020 appropriation of Hidalgo County Constable Pct. 3 Chapter 59 Fund in the amount of $34,747.19.
 
B. AI-75001    Constable Pct. 3 (1257):
Approval of the 2020 Appropriation of Hidalgo County Constable Pct.3 Federal Sharing US Treasury Fund in the amount of $2,933.26.
 
C. AI-74991    Constable Pct. 3 - 1261
Approval of 2020 Appropriation of funds into Pct. 3 Federal Sharing DOJ Fund (1261) in the total amount of $75,902.42 into various accounts. 
 
8. Executive Office:
 
A. Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. AI-75033    Appointment of member to the Hidalgo County Housing Authority Board by Pct. #4 for May 4, 2020 - May 3, 2022 term.
 
C. AI-75031    Approval to accept settlement check from State Farm Insurance Company in the amount of $549.50 to settle auto accident claim with County vehicle. (Sheriff Office)
 
9. Human Resources:
 
A. Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
 
B. AI-75050    370th District Court (1100):
Approval to create one (1) temporary full-time position for 3 weeks beginning 04/13/2020 and ending 04/30/2020:
Action Dept./ Prg. Slot# Position Title Grade
Create 007-001 T006 Court Coordinator (DC) 16
 
C. AI-75071    Criminal District Attorney (1100)/ DA CCP59 (1223): 
1. Approval to award discretionary step 3 to employee no. 239321, Assistant District Attorney II after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioner's Court approval.

2. Approval of the following personnel actions, effective upon Commissioner's Court approval:
Action Dept./ Prg. Slot # Position Title Grade Current Supplemental Allowance Proposed Supplemental Allowance Net Change
Delete Supplemental Allowance 080-007 0179 Assistant District Attorney III 17 $4,340.00 $0.00 ($4,340.00)
080-002 A123 $5,740.00 $0.00 ($5,740.00)
Add Supplemental Allowance 080-007 0138 Assistant District Attorney III 17 $0.00 $4,340.00 $4,340.00
080-002 0119 $0.00 $5,740.00 $5,740.00
 
D. AI-75095    Health & Human Services COVID-19 (1293):
1. Approval of the following personnel actions, effective upon Commissioner's Court approval:
Action Dept./ Prg. Slot # Position TItle Grade
Create 340-076 0001 COVID-19 Registered Nurse IV 17
Create 340-076 0002 COVID-19 Epidemiologist I 13
Create 340-076 0003 COVID-19 Licensed Vocational Nurse II 11
Create 340-076 0004 COVID-19 Licensed Vocational Nurse II 11
Create 340-076 0005 COVID-19 Licensed Vocational Nurse II 11
Create 340-076 0006 COVID-19 Medical Technician I 05
Create 340-076 0007 COVID-19 Medical Technician I 05
Create 340-076 0008 COVID-19 Medical Technician I 05

2. Approval to revise the (CCP) Classified Positions List to include the new COVID-19 positions.
 
10. Health & Human Services Department:
 
A. AI-75080    COVID-19 Grant (1293):
1.  Requesting approval to ratify the grant application for COVID-19 funds.  
2.  Requesting approval to accept and to have County Judge e-sign the COVID-19 grant contract HHS000769200001 and related documents.  
3.  Requesting approval of the certification of revenues, as certified by the County Auditor, in the amount of $705,320.00 and appropriation of same.  
 
B. AI-75036    1.  Requesting approval to accept and to have County Judge e-sign the Office of Border Health grant contract amendment HHS000438700001 Amendment No. 1.  The purpose is to add $10,250.00 and to modify the termination date from August 31, 2020 to August 31, 2021.  
2.  Requesting approval of the Certification of Revenue in  the amount of $10,250.00 and to appropriate the same.  
 
C. AI-75026    Requesting approval to submit amendment request to the Texas Department of State Health Services to have the Statement of Work revised and to remove Title V funds in the Zika Healthcare grant no. HHS000059600001.
 
11. Community Service Agency:
 
A. AI-75056    Discussion, consideration, and possible action to approve the Community Service Block Grant Program Amendment No. 2 for PY2020 Contract #61200003225 in the amount of $1,744,827.00 with authorization for Jaime Longoria to electronically sign any and all pertinent documents.
 
B. AI-75015    Discussion, consideration, and possible action to accept amendment to the PY 2020 the Comprehensive Energy Assistance Program (LIHEAP) Contract #58200003156 in the amount of $6,402,216.00 from the Texas Department of Housing and Community Affairs, with authorization for Jaime Longoria to electronically sign any and all pertinent documents.
 
C. AI-75011   

Discussion, consideration, and possible action to approve and accept an increase in funding of $75,000 from the Texas Veterans Commission for Program Year 2019-2020 for services to veterans affected by the COVID-19 emergency with authorization for Jaime Longoria to electronically sign any and all pertinent documents.
 
12. IT Department:
 
A. AI-75076    JUVENILE PROBATION DEPARTMENT
Authorization and approval to purchase new wireless service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
Employee/ID: Description:  New Service Plan: Equipment/Cost:
Ricardo Guerrero / 026689 New cell phone w/ service 4G Custom Nationwide Unl. Mins + MSG Unl + Email&Data Unl. @ $39.99 + $5.00 taxes/fees per month Samsung Galaxy A50 @ $0
Maryann Denner / 137839 New cell phone w/ service 4G Custom Nationwide Unl. Mins + MSG Unl + Email&Data Unl. @ $39.99 + $5.00 taxes/fees per month Samsung Galaxy A50 @ $0
 
B. AI-75040    Authorization and approval to purchase a device with a service plan through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
Employee/ID: Description: Service Plan: Equipment/Cost:
Rhonda L Cruz-Mora / 115126 New MiFi w/ Service Custom 4G Unl. MB Plan w/ MBP for National Security, Public Safety & First Responders @ $37.99/mo MiFi 8800L @ $0
 
C. AI-74989    Authorization and approval to purchase devices with service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS  for the following:
Department: Employee/ID: Description: New Service Plan: Equipment/Cost:
Comm. Pct. 4 Laura E. Garcia Aviles / 238538 New iPhone w/ service 4G Custom Nationwide Unl. Mins + MSG Unl. + Email&Data Unl. @ $39.99 + $5.00 (taxes/fees) per month  Apple iPhone 11 Pro 64GB @ $549.99
Emergency Mgmt.  Cynthia Castro /  New iPhone w/ service 4G Custom Nationwide Unl. Mins + MSG Unl. + Email&Data Unl. @ $39.99 + $5.00 (taxes/fees) per month  iPhone XR 64GB @ $0
Emergency Mgmt. Cynthia Castro / New MiFi w/ service Custom 4G Unlm MB Plan w/ MBP for National Security, Public Safety, & First Responders @ $37.99/mo MiFi 8800L @ $0
CC#7 County Court #7 New iPhone w/ Service 4G Custom Nationwide Unl. Mins + MSG Unl. + Email&Data Unl. @ $39.99 + $5.00 (taxes/fees) per month iPhone Xs 64GB @ $0
 
13. Elections Administration:
 
A. AI-75093    Discussion, consideration and/or action to election updates.  
 
14. Head Start Program:
 
A. AI-74849    Discussion/Approval of Priority Guidelines for Selection and Enrollment PY2020-2021
 
15. WIC:
 
A. AI-74992    WIC Lactation Support Center Services:018-(1292)
1. Requesting approval to accept the Lactation Support Center Services Program Contract No. HHS000455900001, Amendment No.1 in the amount of $400,000.00 for the contract term September 1, 2019 to August 31, 2021.
2. Requesting approval for County Judge to e-sign the Lactation Support Center Services Program Grant and Signature Page attachment B and B1 - Budget.
3.Requesting approval of the Certification of Revenue by the County Auditor in the amount of $200,000.00 and appropriation of the same.
 
16. Precinct #1 - Comm. Fuentes:
 
A. AI-75079   
1.  Approval and acceptance for Commissioner Precinct No. 1, David L. Fuentes, to sign the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit Application (TXR150000) and the Request for Electronic Reporting Waiver from Texas Commission on Environmental Quality(TCEQ) for the Pct 1 Mile 6 W Road Project.

2.  Requesting approval of payment in the amount of $325.00 to TCEQ for the application fee with authority for the County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
 
B. AI-75073    Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $125.00 for a shortage of ($25.00 on May, 2017) and for unaccounted fees for permit #s 41601, 41644, 41646, 61946
 
17. Precinct #2 - Comm. Cantu:
 
A. AI-75125    Requesting approval to issue a check payable to DCP South Central Texas LLC, in the amount of $256,734.00 for the acquisition/utility relocation of a gathering line in accordance with the Advance Funding Agreement for the Pct 2 Dicker Road Reconstruction Project (CSJ:0921-02-312) approved by CC 4/9/19 AI#69798.
 
18. Precinct #3 - Comm. Flores:
 
A. AI-75081    Requesting approval to accept counteroffers to purchase  tract of land known as Parcels 25, 27, and 28 associated with Mile 3 Road from Tom Gill to Goodwin Road (ROW CSJ: #0921-02-344) with authority for the County Judge to sign the Administrative Evaluation and Approval Forms.
 
B. AI-75027    Requesting approval to accept counter-offer to purchase a tract of land known as Parcel 35 associated with Veterans Blvd. form Abram Road to La Homa Road (ROW CSJ #0865-01-111) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
19. Budget & Management:
 
A. AI-75057    WIC B-F PRG/WIC ADM (1292): 
Approval of the following change in funding source actions effective grant year 2020:
From To
Dept/Prg Slot Position Title G/S Dept/Prg Slot Position Title G/S
350-002 0038 Breastfeeding Coordinator
Assistant		 09/01 350-001 0268 Breastfeeding Coordinator Assistant 09/01
 
B. AI-75003    Approval to undesignate funds in 2019 for expenditures related to the following program(s):
Program# Program Amount
240-005 1115 Waiver $179,686.00
125-035 New Courthouse $25,270.16
200-010 CC & DC E-Filing $29,230.44
 
C. AI-75022    Various Departments:
Approval of salary schedule changes as per Exhibit A in accordance with Hidalgo County Classification and Compensation Pay Plan.
 
D. AI-75000    Health Benefits ADM (2201):
Approval of clarification to agenda item #74980 stated for the record slot number T014.  The correct slot number is T018. 
 
E. Budget Appropriations:
 
1. AI-75019    Approval of 2020 appropriation in the amount of $1,298,622.00 from General Fund Restricted Fund balance relating to revenues from the court facilities fee.
 
20.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A. Hidalgo County
 
1. AI-75062   
A.  Requesting exemption from competitive bidding requirements under TxLGC, 262.024(a) (1) 'an item that must be purchased in a case of public calamity it is necessary to make the purchase promptly to relieve the necessity of the citizens' ......; and (2) an item necessary to preserve and protect the public health of the residents of the county;

B.  Approval of issuance of the PO# 814604 [03-28-20] to vendor, Absolute Business Consulting Group [thru a cooperative purchasing contract] in the amount of $9,500.00;

C.  Acceptance and approval of consulting  and other related services contract between awarded vendor, Absolute Business Consulting Group and Hidalgo County through county's membership/participation in Region 8 Education Service Center Cooperative Purchasing Program TIPS with authority to execute agreement.
 
B. Pct. 1
 
1. AI-75007   
Requesting acceptance and approval of final construction contract with Texas Cordia, LLC for “Mile 6 West Road Project” (from Mile 9 North to Mile 11) located in Precinct 1, in the amount of $12,069,056.81 (awarded by HCCC on 03-10-20 AI #74656). 
 
C. Pct. 2
 
1. AI-75091   
Requesting approval of Supplemental Agreement No. 1 for B2Z Engineering, LLC, Contract No. C-19-016-08-13 resulting in additional construction management, inspection and construction material testing services for the installation of a new water line with an estimated cost increase of $89,944.75 for services under Work Authorization No. 1 for the Pct 2 Dicker Road Project (23rd St-Jackson Rd.).
 
2. AI-75020   
a. Acceptance and approval of Work Authorization No. 1 (estimated cost of $28,944.69) as submitted by the project engineer, B2Z Engineering to provide a traffic signal warrant analysis and permitting through Contract No. C-20-100-03-10 for the Hidalgo County Pct 2  Rancho Blanco Road (Javalina Drive) Extension Project;  

b. Pursuant to contract with B2Z Engineering, (Article 15) C-20-100-03-10,  a request for approval by the engineer to permit the subcontracting of  Legacy Engineering Group to provide the traffic signal warrant analysis for the Hidalgo County Pct 2 Rancho Blanco Road (Javalina Drive) Extension Project.
 
3. AI-75114   
Approval of Work Authorization No. 3 (with an estimated cost of $7,785.00) as submitted by Terracon Consultants, Inc., Contract No. C-20-071-01-28 to provide construction material testing services for the Pct 2 Rancho Blanco Road (Javelina Drive) Project.
 
4. AI-75039   
A.  Approval to rescind action previously taken by Commissioner's Court on 2/26/2020 AI#74606;

B. Acceptance of submitted proposal and approval to award to Telepro Communications through the TIPS/TAPS Contract #190302 with authority to process purchase order through the following requisition after verification of pricing is completed:
Requisition No.  Amount  Description of Services
410893 $415,922.77 Communication/Surveillance System (including installation) for Pct 2 Regional Linear Park Project Phase I & II
 
D. Pct. 3
 
1. AI-75078    As per Exiting Elected Official Expenditure Policy (3.1(1)) requesting approval to obtain mechanical repair services from Cooper Equipment Co., in the amount of $33,021.53 through REQ# 00412001.
 
E. Pct. 4
 
1. AI-75025   
A.  Pursuant to Article 14 of C-16-049-02-16 project engineer, L&G Engineering is requesting approval to subcontract Quintanilla, Headley, and Associates, Inc. to provide Surveying Services for Mile 5 Project from Taylor Road to FM 2220 (Ware Road); 
 
B.  Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 2 under contract (C-16-049-02-16) with L & G Engineering for professional engineering services for Mile 5 Project from Taylor Road to FM 2220 (Ware Road) for Precinct No. 4, to contract with a new sub-consultant to complete the surveying on the Project.
 
F. Co. Wide
 
1. AI-75047   
Acceptance and approval to execute Amendment No. 1 between Hidalgo County and Davila & Associates Inc. [#C-20-088-02-26] to reflect the addition of sign language services to the original scope of services.  
 
21. Open Forum
 
22. AI-75122    Discussion, consideration and possible action regarding:
a.  County response to disaster/health emergency
b.  Measures necessary to preserve public health and safety
c.  Direction regarding County government operations, including but not limited to essential functions
 
23. Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
 
A. Real Estate Acquisition
 
B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C. AI-75133    Consultation with Legal Counsel regarding Legal Action due to emergency situation
 
D. AI-75126    Planned Parenthood Center for Choice v. Abbott, No. 20-cv-323-LY (W.D. Tex.)
 
E. AI-75029    Claim of Guillermo Rubio
 
24.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
25. Open Session:
 
A. Real Estate Acquisition and appropriation for same
 
B. Pending and/or potential litigation
 
C. AI-75134    Discussion, consideration and possible action regarding response to public health emergency
 
D. AI-75127    Planned Parenthood Center for Choice v. Abbott, No. 20-cv-323-LY (W.D. Tex.)
 
E. AI-75030    Claim of Guillermo Rubio
 
26. Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
27. Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
28. Adjourn