1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 75082 1. Presentation, discussion, and necessary action to approve the Order Continuing Local State of Disaster and Emergency Board of Directors' Orders for Hidalgo County Drainage District No. 1 due to public health emergency of the Covid-19 Virus 2. Presentation, discussion and authorization for the Chairman of the Board to sign the required documentation. B. 75096 Acceptance and approval of pre-qualified firms submitting "Statements of Qualifications" for the establishment of a "Pool" for engagement through statutory and local protocol (including but not limited to nomination, evaluation/grading/scoring, presentation to the Board for ranking, and authority for negotiations for final agreements, etc.) on an "As Needed Basis" per project requiring said services as set forth in the Request for Qualifications packet No. HCDD1-20-023-04-01 for: "Professional Real Estate Appraisal Services -Pool", for a period of One (1) year effective April 16, 2020. C. 75088 1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. 2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Construction Materials Testing (CMT) Services On-Call (on an as needed basis) required for Hidalgo County Drainage District Projects. (C-HCDD1-20-025-__-__) FIRM NAME: SCORE: RANK: Millennium Engineers Group, Inc. 97.00 S & B Infrastructure, LTD 93.33 Izaguirre Engineering Group, LLC 87.00 3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Construction Materials (CMT) Services On-Call (on an as needed basis) for Hidalgo County Drainage District Projects. 6. 2018 Bond Referendum Projects: A. 75119 Discussion and Approval by Hidalgo County Drainage District No. 1 of Resolution recognizing the necessity of acquiring easements or rights of way or fee title in connection with the construction of Mile 9 N & FM 1015 Project in Hidalgo County, Texas and authorizing the acquisition of said easements or rights of way or fee title described in the Resolution and exhibits thereto by condemnation(eminent domain)or otherwise. Single vote shall apply to all units of property described in said Resolution. 7. General Fund: A. 75075 Requesting ratification of approved Notice to Suspend Work Order, issued to Mor-Wil, LLC, awarded contractor related to Construction Contract No. C-HCDD1-20-001-02-11, "Hidalgo Drain & Dicker Road Box Culvert Crossing" to allow time to synchronize project with a TX-DOT project in the area for a simultaneous performance. Suspend Order Effective Date: 03-27-20. B. 75111 Recommending bid award and approval to issue a Purchase Order to the lowest and most responsible bidder meeting all requirements/specifications, Aguaworks Pipe & Supply, LLC, for the advertised RFB No. HCDD1-20-012-03-18,“PURCHASE OF ONE (1) CAST IRON SLUICE GATE (96’’x 96’’) for Proposed Mission Inlet Drainage Improvements Project, (Section C & F-Balboa Estates Area Drainage Improvements’’(subject to compliance with HB1295). C. 75128 1. Presentation of the statements of qualifications received for RFQ No. HCDD1-20-022-04-01 "Litigation (Legal) Services related to ongoing Litigation matter and pursuit of claims against one or more parties as needed", for the purpose of the following: a. Evaluation and ranking by the Board of Directors or HCDD1 staff member(s) as delegated by the Board of Directors: FIRM NAME EVALUATION/RANKING 1). CHAMBERLAIN, HRDLICKA, WHITE, WILLIAMS & AUGHTRY, P.C. 2). BUTCH BOYD LAW FIRM, P.C. b. Pursuant to the Boards approval, authority for Hidalgo County Drainage District No. 1 to negotiate with the No. 1 ranked firm, ______________________________________, for a fair and reasonable fee for the purpose of entering a contract for "Litigation (Legal) Services related to ongoing Litigation matter and pursuit of claims against one or more parties as needed" with selected well qualified law firm on the basis of demonstrated competence, qualifications and experience in requested legal services. 8. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 9. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 10. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1.75120 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2.Auditor's Office: A.75121 Presentation of Fund Information Report 3.2020 Intradepartmental transfers: A.75017 2020 - Pct 2 CRC San Juan (1100) B.75092 2020 - Hidalgo County Sheriff's Office (1100) C.75100 2020 - Emergency Management (1100) D.75085 2020 - Pct.4 Sanitation (1100) E.75084 2020 - Pct.4 Endowment (1100) F.75023 2020 - WIC (1292) G.75014 2020 - Health & Human Services Dept. - PHEP Hazards (1293) G.75077 2020 - Health & Human Services Dept. / PHEP (1293) H.75058 2020 - County Treasurer (1100) I.75059 2020 - Pct 1 CRC Monte Alto (1100) J.75060 2020 - Pct 1 Adm (1200) K.74999 2020 - Elections (1100) L.75004 2020 - JAIL (1100) M.75009 2020 - Criminal DA (1100) N.74997 2020 - Purchasing (1100) 4.2020 Interdepartmental transfers: A.75046 General Fund Salary Sweep (1100): Approval to transfer lapsed salaries from various departments into the Co. Wide Adm.-Contingency account. B.75028 Pct 2 Administration (1200): Approval of 2020 interdepartmental transfer from Pct 2 Road Maintenance (prog. 006) to Pct 2 Administration (prog. 005) in the amount of $7,687.10 to fund software expenditures and subscription renewals. C.75038 CO2017 -Pct 2 Regional Park - Ph II (1351): Approval of 2020 interdepartmental transfer from CO2017-Pct 2 Regional Park to CO2017-Pct 2 Regional Park -Phase II in the amount of $19,536.25 to fund project expenditures. D.75109 Pct 2 Rancho Blanco Rd(Jcksn) (1200): Approval of 2020 interdepartmental transfer from Pct 2 Rd Maint (Prg 006) to Pct 2 Rancho Blanco Rd Extension Project (Prg 130) in the amount of $50,000.00 to fund project expenditures. E.75045 Pct1 Rd Maint (1200) Approval of 2020 interdepartmental transfer from Pct1 R&B to Pct1 Admin in the total amount of $11,893.52. F.75037 Pct 1 TXDOT (1315): Approval of 2020 interdepartmental transfer from TXDOT-PCT1 M6W (US83-SH107)-LAND to TXDOT-PCT1 M6W (US83-SH107)-ROADS in the amount of $357,532.43 to fund Mile 6 W Recon Project. G.75049 District Attorney Victim Assistance Program/Victims Unit Court Advocate (1281): Approval of 2020 interdepartmental transfer from Co. Wide Adm.-Contingency (prog. 002) to Transfers Out-DA Grants (prog. 017 & 020) in the amount of $212,328.00 to partially fund the cash match portion in relation to the year 2020 for the Victim Assistance Program and the Victim Unit Court Advocate grants. 5.Planning Department: A.75061 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 75021 1. Reimbursements of Financial Guarantee a. MGM Platinum Ranches Subdivision - Pct. 4 (Garco Ltd.) (Alamo Road & Curry Road) Reimbursement request: $3,000.00 for (2) OSSF’S b. Los Venados Ph. 6 Subdivision - Pct. 4 (Garco Ltd.) (FM 281 & FM 186) Reimbursement request: $1,800.00 for (2) OSSF’S c. Los Venados Ph. 1 Subdivision - Pct. 4 (Garco Ltd.) (FM 281 & FM 186) Reimbursement request: $850.00 for (1) OSSF d. Aria Ranches Subdivision - Pct. 4 (GR Inversiones, LLC) (Alamo Road & Canton Road) Reimbursement request: $1,500.00 for (1) OSSF C. 75005 1. Reimbursement of Financial Guarantee a. Oakhill Ranch #1 Subdivision - Pct. 1 (Landco) (Mile 20 North Road & FM 88) Reimbursement request: $1,000.00 for (1) OSSF. b. Oakhill Ranch Ph. 2 Subdivision - Pct. 1 (J&DMC Properties, LLC) (Mile 20 North Road & FM 88) Reimbursement request: $2,000.00 for (2) OSSF’S. c. Vista Ridge Acres Phase 3 Subdivision - Pct. 1 (Landco) (Mile 20 North Road & FM 88) Reimbursement request: $1,500.00 for (1) OSSF. d. Las Comadres #5 Subdivision - Pct. 3 (Carkris, L.P.) (Texan Road & Mile 4 Road) Reimbursement request: $15,328.00 for shared driveways. D. 74978 1. PIPELINE AND UTILITY PERMITS a. Applicant: RWE Renewables Americas, LLC. Location of Pipeline Crossings: 4 crossings in Pct. 1; (2) for County Road 1901, (1) for County Road 3305 (Jaritas Road) and (1) for County Road 3304 (Bamer Lane). Proposed improvements within Right-of-Way: Consists of Four 35 KV collection cable within a 2” Pipe casing bore crossing the above mentioned County Roads. b. Applicant: Spectrum (Broadband Telecom Services Project No. 1831551) Proposed location of Power Supply Pole: North side of Benito Ramirez Road approximately 50.00 feet west of Vista Del Cielo Road. (Pct. 4) c. Applicant: Spectrum (Broadband Telecom Services Project No. 1564945) Proposed location of Power Supply Pole: West side of Western Road approximately 200.00 feet north of Coco Drive. (Pct. 3) d. Applicant: Spectrum (Broadband Telecom Services Project No. 1831558) Proposed location of Power Supply Pole: South side of Valdez Road approximately 40.00 feet east of Calle De Monte. (Pct. 1) e. Applicant: Spectrum (Broadband Telecom Services Project No. 568648) Proposed location of Power Supply Pole: West side of San Pedro Road approximately 270.00 feet south of Mile 14 North Road. (Pct. 1) f. Applicant: North Alamo Water Supply Corporation Legal Description: 10.063 Tract of land out of Lot 16 Blk. 4 RB Curry Subdivision (Pct. 4) (Dillon Road and Curve Road) Location of Pipeline or Utilities: Existing 4” water line north of Curve Road. Proposed improvement within Right-of-Way: One 4” PVC water line extension of approximate 1,056.00 feet along the north side of Curry Road. g. Applicant: North Alamo Water Supply Corporation Legal Description: 9.17 Acres portion out of Lot 8 Block 51 Alamo Land & Sugar Co. Subdivision; Proposed The Estates at Paloma Park Subdivision (Pct. 4) (Raul Longoria Road and Alberta Road) Location of Pipeline or Utilities: Existing 8” water line south of Alberta Road. Proposed improvement within Right-of-Way: One 8” PVC water line with a 16” PVC casing boring Alberta Road. 6.WIC: A.75018 WIC: Requesting approval for payment for the following invoice as claims with authority for the County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. Vendor Location Account Service Date Object Amount Protection One 722 S. Breyfogle 951405570 2/24/20- 2/25/20 430 $160.00 B.74996 WIC ADM: Approval to pay CLIA (Clinical Laboratory Improvement Amendment) in the amount of $180.00, Requisition #(411995) for the fees of the Certificate of Waiver for the Hidalgo County WIC Program. Certificate Period of 07/18/2020 -07/17/2022. 8.Monthly Fee Reports: A.75099 District Clerk Fee report for the month of March 2020 $511,656.13 9.Executive Office: A.75010 Approval of 457 plan hardship withdrawal request for employee #102954 10.Tax Refunds: A.75042 ACCOUNT NUMBER PAYER AMOUNT O7500-00-000-0007-00 GREATER STATE BANK $3,000.00 B.75043 ACCOUNT NUMBER PAYER AMOUNT C5660.00.001.0001.00 WAL-MART REAL ESTATE BUSINESS TRUST PROPERTY TAX DEPARTMENT-NO-3567-00 $132,297.42 M1911.00.000.0001.00 WAL-MART REAL ESTATE BUSINESS TRUST $93,374.14 M4165.02.000.0001.00 WAL-MART REAL ESTATE BUSINESS TRUST $86,264.20 T4545.00.001.001A.00 WAL-MART STORES $33,648.62 T6873.00.001.001A.00 WAL-MART STORES TEXAS LP#3886 $45,388.64 W0254.00.000.0001.00 WAL-MART REAL ESTATE BUS TRST $126,144.59 W0255.02.000.0001.00 WAL-MART REAL ESTATE BUSINESS TR $83,186.65 W0256.00.000.001A.00 WAL-MART REAL ESTATE BUSINESS TR $44,850.88 W0257.00.000.0001.00 WAL-MART REAL ESTATE BUSINESS TR $94,230.43 C.74995 ACCOUNT NUMBER PAYER AMOUNT H3850-00-000-0011-72 WELLS FARGO $2,855.03 J7650-99-000-0003-24 RODEO WESLACO DENTAL & ORTHODONTICS $3,035.05 M5200-00-155-0010-00 VANTAGE BANK $3,633.45 D.74993 ACCOUNT NUMBER PAYER AMOUNT A0800-00-000-1095-00 MANTEX HOLDING CO INC $8,966.08 K8900-00-001-0001-00 WAL-MART REAL ESTATE BUSINESS TRUST C/O WAL-MART PROPERTY TAX DEP $76,273.32 R3860-00-000-0001-00 WAL-MART REAL ESTATE BUSINESS TRUST $40,724.33 V0535-00-001-0001-00 SAM'S REAL ESTATE BUSINESS TRUST $57,740.83 W0255-02-000-0001-00 WAL-MART REAL ESTATE BUS TR $28,762.14 W0255-02-000-0002-00 SAM'S REAL ESTATE BUSINESS TRUST $58,806.61 W0255-02-000-0002-00 SAM'S REAL ESTATE BUSINESS TRUST $19,740.36 W0257-00-000-0001-00 WAL-MART REAL ESTATE BUSINESS TR $21,242.11 W2630-00-001-0001-00 WAL-MART REAL ESTATE BUS TRUST $97,017.05 11.Membership Dues/Certifications: A.75102 Sheriff's Office (1100): Requesting approval of requisition #412156 for 2020 membership dues for Sheriff J.E. "Eddie" Guerra to the Southwestern Border Sheriff's Coalition in the amount of $200.00 with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor. B.75103 Sheriff's Office (1100): Requesting approval of requisition # 412150 for 2020 membership dues to the FBI LEEDA for Sheriff J.E. "Eddie" Guerra in the amount of $50.00 with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor. C.75104 Sheriff's Office (1100): Requesting approval of requisition #412149 for payment of 2020 membership dues to the National Internal Affairs Investigators Association for Hidalgo County Sheriff's Office in the amount of $50.00, with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor. D.75105 Sheriff's Department: Requesting approval of requisition #412157 for 2020 membership dues to the International Association of Chiefs of Police (IACP) for Sheriff J.E. "Eddie" Guerra and Chief Deputy Mario Lopez in the amount of $190.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. E.75106 Sheriff Department: Requesting approval of requisition #412153 for 2020 membership dues for Captain David D. Friedlein to the FBI National Academy Associates, Inc. in the amount of $130.00 with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor. F.75002 District Attorney (1100): Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $180.00 (Requisition #412797), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor. 12.Headstart: A.74848 Approval of Monthly Special Services Report: February 2020 B.74847 Approval of Monthly Texas Department of Agriculture Meals and Snacks Report: February 2020 C.74846 Approval of Monthly Average Daily Attendance (ADA) Report: February 2020 D.74845 Approval of Minutes: February 19, 2020 13.Budget & Management: C.Interfund transfers: 1.75129 TxDOT Pct 2 Dicker Rd (23rd-Jackson) Prj (1315): Approval of 2020 interfund transfer from CO2017-Pct 2 Rancho Blanco Rd Project (Fund 1351) to TxDOT Pct 2 Dicker Rd (23rd-Jackson Rd) Prj (Fund 1315) in the amount of $256,734.00 to fund project expenditures. 14. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A.75118 Approval to complete, submit, and issue a purchase order in the amount of $15.00 for a Burglary Alarm Permit as required by the City of Pharr and Pharr Police Department for WIC Clinic #2, located at 300 Hall Acres Rd (Ste. A), Pharr, TX 78577. B.75110 District Attorney: 1. Requesting authority to enter into a one (1) year agreement with Suitebriar, Inc. for data protection and privacy software services, with a possible one (1) year renewal term unless either party provides written notice of its intent not to renew the agreement at least thirty (30) days prior to the expiration of the Initial Term or the then current Renewal Term, as applicable. Subject to Legal recommended modifications. 2. Requesting authority for Ricardo Rodriguez, Jr., District Attorney to execute agreement. C.75123 JP Pct 4-Pl 1 Requesting approval of One (1) 48 Month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's Participation/Membership with DIR Cooperative Contract [DIR-CPO-4435]; Requisition# Months Model Monthly Payment 409060 48 MP5055SP $188.25 D.75130 Approval of Application for Payment No. 4 in the amount of $399,778.68 for the Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC through Contract C-19-017-11-05 and reviewed by the project engineer, Saul R. Munoz, P.E. E.75113 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Las Milpas Park Youth Facility Project 04/01/20 20214 $ 3,651.14 767363 Military Hwy Ext Project 04/01/20 20215 $12,085.80 770537 Regional Linear Park Project-Phase II 04/01/20 20216 $12,823.15 790326 Valle Alto Park Youth Facility Project 04/01/20 20217 $ 2,705.52 792886 Dicker Road Project 04/01/20 20218 $49,491.73 803856 Regional Linear Park Project-Phase II (WA#2) 04/01/20 20219 $10,124.42 813382 F.75115 Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Dicker Road Project (WA#2) 03/31/20 11328081 $ 4,029.70 778854 Dicker Road Project (WA#1) 03/31/20 11328098 $ 9,961.60 762740 Regional Linear Park Prj (WA#10) 03/31/20 11328093 $ 3,067.55 779803 Regional Linear Park Prj (WA#8) 03/31/20 11328062 $ 1,013.25 759102 Eldora Rd Project (WA#2) 03/31/20 11328085 $ 24,573.02 764302 Eldora Rd Project (WA#1) 03/31/20 11328083 $ 9,992.58 732796 Cesar Chavez Rd Prj (WA#1) 03/31/20 11328082 $ 5,771.55 732294 SH107/Bus 281 Rd & Drain Imprv Prj 03/31/20 11328095 $ 775.20 750481 G.75089 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy (3.1 (1)), requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 4 in an increase amount of $52,356.42 of current contract [C-13-305-10-07] with L&G Consulting Engineers, professional services for, "Mile 3 Project (from FM 2221 to FM 492)" for Precinct No. 3, to amend Exhibit B as the amount of the Supplemental exceeds said EEOEP limits. H.75094 Requesting an "Exception" to the current HC Accounting Procedures Manual/Policies and Procedures [M.1, Pgs. 2, 3 of 5, Permitted Expenditures A. 1.c.] with acceptance and approval of four (4) invoices attached herein [PO#s 813557, 813558, 813559 & 813560] in connection with meals provided to attendees at meetings for: Hidalgo County DA/RGV Anti Human Trafficking Task Force- Labor Trafficking Conferences including honoring the Purchase Orders for processing of invoices for payment. I.75112 Requesting approval of Change Order No 4 and 5 (C-19-017-11-15) with 2GS, LLC dba Earthworks Enterprise for the Hidalgo County Precinct #2 - Dicker Road Reconstruction Project from (23rd Street to Jackson Road) as recommended by the project engineer, Saul Muñoz, P.E. J.75065 PCT. #1: Acceptance and approval of invoice #11328084 in the amount of $66,120.57 submitted by L & G Consulting Engineers, Inc.for Mile 10 Project (Mile 6-FM1015) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed. K.75064 Acceptance and approval of invoice # 1 in the amount of $30,895.31 submitted by Sam Engineering and Surveying for the Pct. #1 Mile 6 West Road (Mile 9 to Mile 11) project. L.75066 Acceptance and approval of the following invoice/s for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc with authority for County Treasurer to issue payment after auditing procedures completed: Project PO Number Inv. Date Inv. Number Inv. Amount WA#1 785461 03/31/2020 11328071 $13,134.00 WA#2 793535 03/31/2020 11328079 $33,748.99 M.75067 PCT. #1 (1315): Acceptance and approval of invoice # 11328069 in the amount of $109,572.58 as submitted by L & G Consulting Engineers, Inc. for Mile 6 Project (M11-SH107) - WA#1. N.75068 Acceptance and approval of invoice #11328097 in the amount of $5,005.20 submitted by L & G Consulting Engineers, Inc.: project FM 88 Project (5th St.- FM 1925) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed. O.75070 PCT. #1 (1351): Requesting approval to pay invoice # 10048 in the amount of $3,065.49 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC. P.75072 Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.: Invoice No. Date Project PO No. Amount 11328075 3-31-2020 FM 676 (Mile) WA #2 806793 $ 82,920.00 11328074 3-31-2020 Veterans Blvd. WA #3 772041 $ 4,140.00 11328099 3-31-2020 Mile 3 WA #7 794113 $ 12,395.00 11328073 3-31-2020 Mile 3 Project WA #4 771660 $ 10,093.00 11328064 3-31-2020 FM 681 Project 625225 $ 288.68 11328063 3-31-2020 FM 681 Project 625224 $ 441.51 11328077 3-31-2020 Liberty Rd. Project WA #3 735526 $ 25,262.87 Q.75069 Approval of the following invoices (for processing and payment) as submitted by contracted project engineer; L&G Consulting Engineers & B2Z Engineering, for projects located in Precinct 4 and detailed on grid: Invoice Date P.O. Number Project Invoice # Invoice Amount 03/31/2020 739761 FM1925 WA#1 Wallace Rd. to 10th 11328065 $9,151.03 03/31/2020 728311 FM2220 Ware Rd. FM676 to FM1925 11328066 $6,120.00 03/31/2020 725312 FM1925 10th to McColl WA#1 11328067 $4,044.73 03/31/2020 785987 FM1925 WA#3 Alamo Rd. to Sharp 11328068 $13,536.00 03/31/2020 808447 Mile 5 Project WA#2 Taylor Rd to Ware Rd. 11328072 $61,750.57 03/31/2020 785986 FM1925 WA#2 10th to McColl 11328078 $16,475.17 03/31/2020 703928 FM907 East to East SH68 11328080 $8,077.01 04/01/2020 811749 Mechanical Shop 40087 $2,646.46 R.75063 Requesting ratification of the agreement for Suitebriar Google Apps Licensing and Managed Deployment to include an additional 10 users for a total of 195 users under the agreed terms and conditions approved as to form by legal. S.74524 Acceptance and approval to pay invoices for professional engineering services as submitted by Halff Associates, Inc in connection with the Hidalgo County Juvenile Youth Village Demolition -WA# 1: Invoice# Amount: 10033885 $ 6,533.50 10035371 $25,308.75 T.75124 Acceptance and approval of Payment Application #2 submitted by Herrcon for services rendered for the Precinct 1 Administration Building Emergency Generator-JOC Contract # 581-19 in the amount of $ 208,707.20. U.74998 Approval of the addition of the fuel card including , but not limited to, the following: 1. Hidalgo County WIC Program - Fuel Card Users 2. Hidalgo County Adult Probation Department - Fuel Card Users
7. County Judge's Office: A.75108 Public Affairs: Requesting approval to reimburse Jaclyn Trevino in the amount of $110.26 (Req#410868) for the purchase of items needed for a Safety Video, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. B.75116 Public Affairs: Requesting approval to reimburse Misti Palacios in the amount of $29.99 (Req. #412062), with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Budget & Management: A. 75012 1. Approval of reimbursement in the amount of $1,128,021.35 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 03/19/20 to 04/01/20. 03/19-25/20 $ 577,111.34 03/26-31/20 $ 326,353.21 04/01-01/20 $ 224,556.80 TOTAL $1,128,021.352. Approval of wire transfer to cover claims paid. B. 74913 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 16-31, 2020 in the amount of $46,792.85 and requesting approval of wire transfer.
23. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. AI-75133 Consultation with Legal Counsel regarding Legal Action due to emergency situation D. AI-75126 Planned Parenthood Center for Choice v. Abbott, No. 20-cv-323-LY (W.D. Tex.) E. AI-75029 Claim of Guillermo Rubio 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
25. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-75134 Discussion, consideration and possible action regarding response to public health emergency D. AI-75127 Planned Parenthood Center for Choice v. Abbott, No. 20-cv-323-LY (W.D. Tex.) E. AI-75030 Claim of Guillermo Rubio
District Attorney's Office: A. AI-75117 DA-Border Prosecution Unit Grant (BPU) (1281): 1. Requesting approval to submit a budget adjustment to the Office of the Governor (OOG) for the Region 3 - Border Prosecution Unit Grant #2537809 to include a Supplemental Award in the amount of $619,859.00.
Sheriff's Office: A. AI-75131 Authorization to accept one (1) Utility Truck Heavy Variant (4 Door, Make: M-1097, Serial # 144708) from the Texas LESO Program (formerly 1033 Program) and to include vehicle in the Hidalgo County Sheriff's Office asset inventory.
Constable Pct. #3: A. AI-74994 Constable Pct. 3 (1230): Approval of the 2020 appropriation of Hidalgo County Constable Pct. 3 Chapter 59 Fund in the amount of $34,747.19. B. AI-75001 Constable Pct. 3 (1257): Approval of the 2020 Appropriation of Hidalgo County Constable Pct.3 Federal Sharing US Treasury Fund in the amount of $2,933.26. C. AI-74991 Constable Pct. 3 - 1261 Approval of 2020 Appropriation of funds into Pct. 3 Federal Sharing DOJ Fund (1261) in the total amount of $75,902.42 into various accounts.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-75033 Appointment of member to the Hidalgo County Housing Authority Board by Pct. #4 for May 4, 2020 - May 3, 2022 term. C. AI-75031 Approval to accept settlement check from State Farm Insurance Company in the amount of $549.50 to settle auto accident claim with County vehicle. (Sheriff Office)
Human Resources: A. Requesting waiver of the following, if applicable, for personnel items listed: 1. Civil Service Commission Rules - Section 3.22 2. Hidalgo County Personnel Policy Manual - Section 6.27 3. Budget Amendment Policy - Personnel Related Amendments B. AI-75050 370th District Court (1100): Approval to create one (1) temporary full-time position for 3 weeks beginning 04/13/2020 and ending 04/30/2020: Action Dept./ Prg. Slot# Position Title Grade Create 007-001 T006 Court Coordinator (DC) 16 C. AI-75071 Criminal District Attorney (1100)/ DA CCP59 (1223): 1. Approval to award discretionary step 3 to employee no. 239321, Assistant District Attorney II after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioner's Court approval. 2. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./ Prg. Slot # Position Title Grade Current Supplemental Allowance Proposed Supplemental Allowance Net Change Delete Supplemental Allowance 080- 007 0179 Assistant District Attorney III 17 $4,340.00 $0.00 ($4,340.00) 080- 002 A123 $5,740.00 $0.00 ($5,740.00) Add Supplemental 080- 007 0138 Assistant District 17 $0.00 $4,340.00 $4,340.00 Allowance Attorney III 080- 002 0119 $0.00 $5,740.00 $5,740.00 D. AI-75095 Health & Human Services COVID-19 (1293): 1. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./ Prg. Slot # Position TItle Grade Create 340-076 0001 COVID-19 Registered Nurse IV 17 Create 340-076 0002 COVID-19 Epidemiologist I 13 Create 340-076 0003 COVID-19 Licensed Vocational Nurse II 11 Create 340-076 0004 COVID-19 Licensed Vocational Nurse II 11 Create 340-076 0005 COVID-19 Licensed Vocational Nurse II 11 Create 340-076 0006 COVID-19 Medical Technician I 05 Create 340-076 0007 COVID-19 Medical Technician I 05 Create 340-076 0008 COVID-19 Medical Technician I 05 2. Approval to revise the (CCP) Classified Positions List to include the new COVID-19 positions.
Health & Human Services Department: A. AI-75080 COVID-19 Grant (1293): 1. Requesting approval to ratify the grant application for COVID-19 funds. 2. Requesting approval to accept and to have County Judge e-sign the COVID-19 grant contract HHS000769200001 and related documents. 3. Requesting approval of the certification of revenues, as certified by the County Auditor, in the amount of $705,320.00 and appropriation of same. B. AI-75036 1. Requesting approval to accept and to have County Judge e-sign the Office of Border Health grant contract amendment HHS000438700001 Amendment No. 1. The purpose is to add $10,250.00 and to modify the termination date from August 31, 2020 to August 31, 2021. 2. Requesting approval of the Certification of Revenue in the amount of $10,250.00 and to appropriate the same. C. AI-75026 Requesting approval to submit amendment request to the Texas Department of State Health Services to have the Statement of Work revised and to remove Title V funds in the Zika Healthcare grant no. HHS000059600001.
Community Service Agency: A. AI-75056 Discussion, consideration, and possible action to approve the Community Service Block Grant Program Amendment No. 2 for PY2020 Contract #61200003225 in the amount of $1,744,827.00 with authorization for Jaime Longoria to electronically sign any and all pertinent documents. B. AI-75015 Discussion, consideration, and possible action to accept amendment to the PY 2020 the Comprehensive Energy Assistance Program (LIHEAP) Contract #58200003156 in the amount of $6,402,216.00 from the Texas Department of Housing and Community Affairs, with authorization for Jaime Longoria to electronically sign any and all pertinent documents. C. AI-75011 Discussion, consideration, and possible action to approve and accept an increase in funding of $75,000 from the Texas Veterans Commission for Program Year 2019-2020 for services to veterans affected by the COVID-19 emergency with authorization for Jaime Longoria to electronically sign any and all pertinent documents.
IT Department: A. AI-75076 JUVENILE PROBATION DEPARTMENT Authorization and approval to purchase new wireless service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Employee/ID: Description: New Service Plan: Equipment/Cost: Ricardo Guerrero / 026689 New cell phone w/ service 4G Custom Nationwide Unl. Mins + MSG Unl + Email&Data Unl. @ $39.99 + $5.00 taxes/fees per month Samsung Galaxy A50 @ $0 Maryann Denner / 137839 New cell phone w/ service 4G Custom Nationwide Unl. Mins + MSG Unl + Email&Data Unl. @ $39.99 + $5.00 taxes/fees per month Samsung Galaxy A50 @ $0 B. AI-75040 Authorization and approval to purchase a device with a service plan through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Employee/ID: Description: Service Plan: Equipment/Cost: Rhonda L Cruz-Mora / 115126 New MiFi w/ Service Custom 4G Unl. MB Plan w/ MBP for National Security, Public Safety & First Responders @ $37.99/mo MiFi 8800L @ $0 C. AI-74989 Authorization and approval to purchase devices with service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Department: Employee/ID: Description: New Service Plan: Equipment/Cost: Comm. Pct. 4 Laura E. Garcia Aviles / 238538 New iPhone w/ service 4G Custom Nationwide Unl. Mins + MSG Unl. + Email&Data Unl. @ $39.99 + $5.00 (taxes/fees) per month Apple iPhone 11 Pro 64GB @ $549.99 Emergency Mgmt. Cynthia Castro / New iPhone w/ service 4G Custom Nationwide Unl. Mins + MSG Unl. + Email&Data Unl. @ $39.99 + $5.00 (taxes/fees) per month iPhone XR 64GB @ $0 Emergency Mgmt. Cynthia Castro / New MiFi w/ service Custom 4G Unlm MB Plan w/ MBP for National Security, Public Safety, & First Responders @ $37.99/mo MiFi 8800L @ $0 CC#7 County Court #7 New iPhone w/ Service 4G Custom Nationwide Unl. Mins + MSG Unl. + Email&Data Unl. @ $39.99 + $5.00 (taxes/fees) per month iPhone Xs 64GB @ $0
Elections Administration: A. AI-75093 Discussion, consideration and/or action to election updates.
Head Start Program: A. AI-74849 Discussion/Approval of Priority Guidelines for Selection and Enrollment PY2020-2021
WIC: A. AI-74992 WIC Lactation Support Center Services:018-(1292) 1. Requesting approval to accept the Lactation Support Center Services Program Contract No. HHS000455900001, Amendment No.1 in the amount of $400,000.00 for the contract term September 1, 2019 to August 31,2021. 2. Requesting approval for County Judge to e-sign the Lactation Support Center Services Program Grant and Signature Page attachment B and B1 - Budget. 3.Requesting approval of the Certification of Revenue by the County Auditor in the amount of $200,000.00 and appropriation of the same.
Precinct #1 - Comm. Fuentes: A. AI-75079 1. Approval and acceptance for Commissioner Precinct No. 1, David L. Fuentes, to sign the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit Application (TXR150000) and the Request for Electronic Reporting Waiver from Texas Commission on Environmental Quality(TCEQ) for the Pct 1 Mile 6 W Road Project. 2. Requesting approval of payment in the amount of $325.00 to TCEQ for the application fee with authority for the County Treasurer to issue check after review and auditing procedures are completed by the County Auditor. B. AI-75073 Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $125.00 for a shortage of ($25.00 on May, 2017) and for unaccounted fees for permit #s 41601, 41644, 41646, 61946
Precinct #2 - Comm. Cantu: A. AI-75125 Requesting approval to issue a check payable to DCP South Central Texas LLC, in the amount of $256,734.00 for the acquisition/utility relocation of a gathering line in accordance with the Advance Funding Agreement for the Pct 2 Dicker Road Reconstruction Project (CSJ:0921-02-312) approved by CC 4/9/19 AI#69798.
Precinct #3 - Comm. Flores: A. AI-75081 Requesting approval to accept counteroffers to purchase tract of land known as Parcels 25, 27, and 28 associated with Mile 3 Road from Tom Gill to Goodwin Road (ROW CSJ: #0921-02-344) with authority for the County Judge to sign the Administrative Evaluation and Approval Forms. B. AI-75027 Requesting approval to accept counter-offer to purchase a tract of land known as Parcel 35 associated with Veterans Blvd. form Abram Road to La Homa Road (ROW CSJ #0865-01-111) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
Budget & Management: A. AI-75057 WIC B-F PRG/WIC ADM (1292): Approval of the following change in funding source actions effective grant year 2020: From To Dept/Prg Slot Position Title G/S Dept/Prg Slot Position Title G/S 350-002 0038 Breastfeeding Coordinator Assistant 09/01 350-001 0268 Breastfeeding Coordinator Assistant 09/01 B. AI-75003 Approval to undesignate funds in 2019 for expenditures related to the following program(s): Program# Program Amount 240-005 1115 Waiver $179,686.00 125-035 New Courthouse $25,270.16 200-010 CC & DC E-Filing $29,230.44 C. AI-75022 Various Departments: Approval of salary schedule changes as per Exhibit A in accordance with Hidalgo County Classification and Compensation Pay Plan. D. AI-75000 Health Benefits ADM (2201): Approval of clarification to agenda item #74980 stated for the record slot number T014. The correct slot number is T018. E. Budget Appropriations: 1. AI-75019 Approval of 2020 appropriation in the amount of $1,298,622.00 from General Fund Restricted Fund balance relating to revenues from the court facilities fee.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-75062 A. Requesting exemption from competitive bidding requirements under TxLGC, 262.024(a) (1) 'an item that must be purchased in a case of public calamity it is necessary to make the purchase promptly to relieve the necessity of the citizens' ......; and (2) an item necessary to preserve and protect the public health of the residents of the county; B. Approval of issuance of the PO# 814604 [03-28-20] to vendor, Absolute Business Consulting Group [thru a cooperative purchasing contract] in the amount of $9,500.00; C. Acceptance and approval of consulting and other related services contract between awarded vendor, Absolute Business Consulting Group and Hidalgo County through county's membership/participation in Region 8 Education Service Center Cooperative Purchasing Program TIPS with authority to execute agreement. B. Pct. 1 1. AI-75007 Requesting acceptance and approval of final construction contract with Texas Cordia, LLC for “Mile 6 West Road Project” (from Mile 9 North to Mile 11) located in Precinct 1, in the amount of $12,069,056.81 (awarded by HCCC on 03-10-20 AI #74656). C. Pct. 2 1. AI-75091 Requesting approval of Supplemental Agreement No. 1 for B2Z Engineering, LLC, Contract No. C-19-016-08-13 resulting in additional construction management, inspection and construction material testing services for the installation of a new water line with an estimated cost increase of $89,944.75 for services under Work Authorization No. 1 for the Pct 2 Dicker Road Project (23rd St-Jackson Rd.). 2. AI-75020 a. Acceptance and approval of Work Authorization No. 1 (estimated cost of $28,944.69) as submitted by the project engineer, B2Z Engineering to provide a traffic signal warrant analysis and permitting through Contract No. C-20-100-03-10 for the Hidalgo County Pct 2 Rancho Blanco Road (Javalina Drive) Extension Project; b. Pursuant to contract with B2Z Engineering, (Article 15) C-20-100-03-10, a request for approval by the engineer to permit the subcontracting of Legacy Engineering Group to provide the traffic signal warrant analysis for the Hidalgo County Pct 2 Rancho Blanco Road (Javalina Drive) Extension Project. 3. AI-75114 Approval of Work Authorization No. 3 (with an estimated cost of $7,785.00) as submitted by Terracon Consultants, Inc., Contract No. C-20-071-01-28 to provide construction material testing services for the Pct 2 Rancho Blanco Road (Javelina Drive) Project. 4. AI-75039 A. Approval to rescind action previously taken by Commissioner's Court on 2/26/2020 AI#74606; B. Acceptance of submitted proposal and approval to award to Telepro Communications through the TIPS/TAPS Contract #190302 with authority to process purchase order through the following requisition after verification of pricing is completed: Requisition No. Amount Description of Services 410893 $415,922.77 Communication/Surveillance System (including installation) for Pct 2 Regional Linear Park Project Phase I & II D. Pct. 3 1. AI-75078 As per Exiting Elected Official Expenditure Policy (3.1(1)) requesting approval to obtain mechanical repair services from Cooper Equipment Co., in the amount of $33,021.53 through REQ# 00412001. E. Pct. 4 1. AI-75025 A. Pursuant to Article 14 of C-16-049-02-16 project engineer, L&G Engineering is requesting approval to subcontract Quintanilla, Headley, and Associates, Inc. to provide Surveying Services for Mile 5 Project from Taylor Road to FM 2220 (Ware Road); B. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 2 under contract (C-16-049-02-16) with L & G Engineering for professional engineering services for Mile 5 Project from Taylor Road to FM 2220 (Ware Road) for Precinct No. 4, to contract with a new sub-consultant to complete the surveying on the Project. F. Co. Wide 1. AI-75047 Acceptance and approval to execute Amendment No. 1 between Hidalgo County and Davila & Associates Inc. [#C-20-088-02-26] to reflect the addition of sign language services to the original scope of services.
Open Forum
14. Head Start Program: A. AI-74849 Discussion/Approval of Priority Guidelines for Selection and Enrollment PY2020-2021 28. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 75082 1. Presentation, discussion, and necessary action to approve the Order Continuing Local State of Disaster and Emergency Board of Directors' Orders for Hidalgo County Drainage District No. 1 due to public health emergency of the Covid-19 Virus 2. Presentation, discussion and authorization for the Chairman of the Board to sign the required documentation. B. 75096 Acceptance and approval of pre-qualified firms submitting "Statements of Qualifications" for the establishment of a "Pool" for engagement through statutory and local protocol (including but not limited to nomination, evaluation/grading/scoring, presentation to the Board for ranking, and authority for negotiations for final agreements, etc.) on an "As Needed Basis" per project requiring said services as set forth in the Request for Qualifications packet No. HCDD1-20-023-04-01 for: "Professional Real Estate Appraisal Services -Pool", for a period of One (1) year effective April 16, 2020. C. 75088 1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. 2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Construction Materials Testing (CMT) Services On-Call (on an as needed basis) required for Hidalgo County Drainage District Projects. (C-HCDD1-20-025-__-__) FIRM NAME: SCORE: RANK: Millennium Engineers Group, Inc. 97.00 S & B Infrastructure, LTD 93.33 Izaguirre Engineering Group, LLC 87.00 3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Construction Materials (CMT) Services On-Call (on an as needed basis) for Hidalgo County Drainage District Projects. 6. 2018 Bond Referendum Projects: A. 75119 Discussion and Approval by Hidalgo County Drainage District No. 1 of Resolution recognizing the necessity of acquiring easements or rights of way or fee title in connection with the construction of Mile 9 N & FM 1015 Project in Hidalgo County, Texas and authorizing the acquisition of said easements or rights of way or fee title described in the Resolution and exhibits thereto by condemnation(eminent domain)or otherwise. Single vote shall apply to all units of property described in said Resolution. 7. General Fund: A. 75075 Requesting ratification of approved Notice to Suspend Work Order, issued to Mor-Wil, LLC, awarded contractor related to Construction Contract No. C-HCDD1-20-001-02-11, "Hidalgo Drain & Dicker Road Box Culvert Crossing" to allow time to synchronize project with a TX-DOT project in the area for a simultaneous performance. Suspend Order Effective Date: 03-27-20. B. 75111 Recommending bid award and approval to issue a Purchase Order to the lowest and most responsible bidder meeting all requirements/specifications, Aguaworks Pipe & Supply, LLC, for the advertised RFB No. HCDD1-20-012-03-18,“PURCHASE OF ONE (1) CAST IRON SLUICE GATE (96’’x 96’’) for Proposed Mission Inlet Drainage Improvements Project, (Section C & F-Balboa Estates Area Drainage Improvements’’(subject to compliance with HB1295). C. 75128 1. Presentation of the statements of qualifications received for RFQ No. HCDD1-20-022-04-01 "Litigation (Legal) Services related to ongoing Litigation matter and pursuit of claims against one or more parties as needed", for the purpose of the following: a. Evaluation and ranking by the Board of Directors or HCDD1 staff member(s) as delegated by the Board of Directors: FIRM NAME EVALUATION/RANKING 1). CHAMBERLAIN, HRDLICKA, WHITE, WILLIAMS & AUGHTRY, P.C. 2). BUTCH BOYD LAW FIRM, P.C. b. Pursuant to the Boards approval, authority for Hidalgo County Drainage District No. 1 to negotiate with the No. 1 ranked firm, ______________________________________, for a fair and reasonable fee for the purpose of entering a contract for "Litigation (Legal) Services related to ongoing Litigation matter and pursuit of claims against one or more parties as needed" with selected well qualified law firm on the basis of demonstrated competence, qualifications and experience in requested legal services. 8. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 9. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 10. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1.75120 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2.Auditor's Office: A.75121 Presentation of Fund Information Report 3.2020 Intradepartmental transfers: A.75017 2020 - Pct 2 CRC San Juan (1100) B.75092 2020 - Hidalgo County Sheriff's Office (1100) C.75100 2020 - Emergency Management (1100) D.75085 2020 - Pct.4 Sanitation (1100) E.75084 2020 - Pct.4 Endowment (1100) F.75023 2020 - WIC (1292) G.75014 2020 - Health & Human Services Dept. - PHEP Hazards (1293) G.75077 2020 - Health & Human Services Dept. / PHEP (1293) H.75058 2020 - County Treasurer (1100) I.75059 2020 - Pct 1 CRC Monte Alto (1100) J.75060 2020 - Pct 1 Adm (1200) K.74999 2020 - Elections (1100) L.75004 2020 - JAIL (1100) M.75009 2020 - Criminal DA (1100) N.74997 2020 - Purchasing (1100) 4.2020 Interdepartmental transfers: A.75046 General Fund Salary Sweep (1100): Approval to transfer lapsed salaries from various departments into the Co. Wide Adm.-Contingency account. B.75028 Pct 2 Administration (1200): Approval of 2020 interdepartmental transfer from Pct 2 Road Maintenance (prog. 006) to Pct 2 Administration (prog. 005) in the amount of $7,687.10 to fund software expenditures and subscription renewals. C.75038 CO2017 -Pct 2 Regional Park - Ph II (1351): Approval of 2020 interdepartmental transfer from CO2017-Pct 2 Regional Park to CO2017-Pct 2 Regional Park -Phase II in the amount of $19,536.25 to fund project expenditures. D.75109 Pct 2 Rancho Blanco Rd(Jcksn) (1200): Approval of 2020 interdepartmental transfer from Pct 2 Rd Maint (Prg 006) to Pct 2 Rancho Blanco Rd Extension Project (Prg 130) in the amount of $50,000.00 to fund project expenditures. E.75045 Pct1 Rd Maint (1200) Approval of 2020 interdepartmental transfer from Pct1 R&B to Pct1 Admin in the total amount of $11,893.52. F.75037 Pct 1 TXDOT (1315): Approval of 2020 interdepartmental transfer from TXDOT-PCT1 M6W (US83-SH107)-LAND to TXDOT-PCT1 M6W (US83-SH107)-ROADS in the amount of $357,532.43 to fund Mile 6 W Recon Project. G.75049 District Attorney Victim Assistance Program/Victims Unit Court Advocate (1281): Approval of 2020 interdepartmental transfer from Co. Wide Adm.-Contingency (prog. 002) to Transfers Out-DA Grants (prog. 017 & 020) in the amount of $212,328.00 to partially fund the cash match portion in relation to the year 2020 for the Victim Assistance Program and the Victim Unit Court Advocate grants. 5.Planning Department: A.75061 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 75021 1. Reimbursements of Financial Guarantee a. MGM Platinum Ranches Subdivision - Pct. 4 (Garco Ltd.) (Alamo Road & Curry Road) Reimbursement request: $3,000.00 for (2) OSSF’S b. Los Venados Ph. 6 Subdivision - Pct. 4 (Garco Ltd.) (FM 281 & FM 186) Reimbursement request: $1,800.00 for (2) OSSF’S c. Los Venados Ph. 1 Subdivision - Pct. 4 (Garco Ltd.) (FM 281 & FM 186) Reimbursement request: $850.00 for (1) OSSF d. Aria Ranches Subdivision - Pct. 4 (GR Inversiones, LLC) (Alamo Road & Canton Road) Reimbursement request: $1,500.00 for (1) OSSF C. 75005 1. Reimbursement of Financial Guarantee a. Oakhill Ranch #1 Subdivision - Pct. 1 (Landco) (Mile 20 North Road & FM 88) Reimbursement request: $1,000.00 for (1) OSSF. b. Oakhill Ranch Ph. 2 Subdivision - Pct. 1 (J&DMC Properties, LLC) (Mile 20 North Road & FM 88) Reimbursement request: $2,000.00 for (2) OSSF’S. c. Vista Ridge Acres Phase 3 Subdivision - Pct. 1 (Landco) (Mile 20 North Road & FM 88) Reimbursement request: $1,500.00 for (1) OSSF. d. Las Comadres #5 Subdivision - Pct. 3 (Carkris, L.P.) (Texan Road & Mile 4 Road) Reimbursement request: $15,328.00 for shared driveways. D. 74978 1. PIPELINE AND UTILITY PERMITS a. Applicant: RWE Renewables Americas, LLC. Location of Pipeline Crossings: 4 crossings in Pct. 1; (2) for County Road 1901, (1) for County Road 3305 (Jaritas Road) and (1) for County Road 3304 (Bamer Lane). Proposed improvements within Right-of-Way: Consists of Four 35 KV collection cable within a 2” Pipe casing bore crossing the above mentioned County Roads. b. Applicant: Spectrum (Broadband Telecom Services Project No. 1831551) Proposed location of Power Supply Pole: North side of Benito Ramirez Road approximately 50.00 feet west of Vista Del Cielo Road. (Pct. 4) c. Applicant: Spectrum (Broadband Telecom Services Project No. 1564945) Proposed location of Power Supply Pole: West side of Western Road approximately 200.00 feet north of Coco Drive. (Pct. 3) d. Applicant: Spectrum (Broadband Telecom Services Project No. 1831558) Proposed location of Power Supply Pole: South side of Valdez Road approximately 40.00 feet east of Calle De Monte. (Pct. 1) e. Applicant: Spectrum (Broadband Telecom Services Project No. 568648) Proposed location of Power Supply Pole: West side of San Pedro Road approximately 270.00 feet south of Mile 14 North Road. (Pct. 1) f. Applicant: North Alamo Water Supply Corporation Legal Description: 10.063 Tract of land out of Lot 16 Blk. 4 RB Curry Subdivision (Pct. 4) (Dillon Road and Curve Road) Location of Pipeline or Utilities: Existing 4” water line north of Curve Road. Proposed improvement within Right-of-Way: One 4” PVC water line extension of approximate 1,056.00 feet along the north side of Curry Road. g. Applicant: North Alamo Water Supply Corporation Legal Description: 9.17 Acres portion out of Lot 8 Block 51 Alamo Land & Sugar Co. Subdivision; Proposed The Estates at Paloma Park Subdivision (Pct. 4) (Raul Longoria Road and Alberta Road) Location of Pipeline or Utilities: Existing 8” water line south of Alberta Road. Proposed improvement within Right-of-Way: One 8” PVC water line with a 16” PVC casing boring Alberta Road. 6.WIC: A.75018 WIC: Requesting approval for payment for the following invoice as claims with authority for the County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. Vendor Location Account Service Date Object Amount Protection One 722 S. Breyfogle 951405570 2/24/20- 2/25/20 430 $160.00 B.74996 WIC ADM: Approval to pay CLIA (Clinical Laboratory Improvement Amendment) in the amount of $180.00, Requisition #(411995) for the fees of the Certificate of Waiver for the Hidalgo County WIC Program. Certificate Period of 07/18/2020 -07/17/2022. 8.Monthly Fee Reports: A.75099 District Clerk Fee report for the month of March 2020 $511,656.13 9.Executive Office: A.75010 Approval of 457 plan hardship withdrawal request for employee #102954 10.Tax Refunds: A.75042 ACCOUNT NUMBER PAYER AMOUNT O7500-00-000-0007-00 GREATER STATE BANK $3,000.00 B.75043 ACCOUNT NUMBER PAYER AMOUNT C5660.00.001.0001.00 WAL-MART REAL ESTATE BUSINESS TRUST PROPERTY TAX DEPARTMENT-NO-3567-00 $132,297.42 M1911.00.000.0001.00 WAL-MART REAL ESTATE BUSINESS TRUST $93,374.14 M4165.02.000.0001.00 WAL-MART REAL ESTATE BUSINESS TRUST $86,264.20 T4545.00.001.001A.00 WAL-MART STORES $33,648.62 T6873.00.001.001A.00 WAL-MART STORES TEXAS LP#3886 $45,388.64 W0254.00.000.0001.00 WAL-MART REAL ESTATE BUS TRST $126,144.59 W0255.02.000.0001.00 WAL-MART REAL ESTATE BUSINESS TR $83,186.65 W0256.00.000.001A.00 WAL-MART REAL ESTATE BUSINESS TR $44,850.88 W0257.00.000.0001.00 WAL-MART REAL ESTATE BUSINESS TR $94,230.43 C.74995 ACCOUNT NUMBER PAYER AMOUNT H3850-00-000-0011-72 WELLS FARGO $2,855.03 J7650-99-000-0003-24 RODEO WESLACO DENTAL & ORTHODONTICS $3,035.05 M5200-00-155-0010-00 VANTAGE BANK $3,633.45 D.74993 ACCOUNT NUMBER PAYER AMOUNT A0800-00-000-1095-00 MANTEX HOLDING CO INC $8,966.08 K8900-00-001-0001-00 WAL-MART REAL ESTATE BUSINESS TRUST C/O WAL-MART PROPERTY TAX DEP $76,273.32 R3860-00-000-0001-00 WAL-MART REAL ESTATE BUSINESS TRUST $40,724.33 V0535-00-001-0001-00 SAM'S REAL ESTATE BUSINESS TRUST $57,740.83 W0255-02-000-0001-00 WAL-MART REAL ESTATE BUS TR $28,762.14 W0255-02-000-0002-00 SAM'S REAL ESTATE BUSINESS TRUST $58,806.61 W0255-02-000-0002-00 SAM'S REAL ESTATE BUSINESS TRUST $19,740.36 W0257-00-000-0001-00 WAL-MART REAL ESTATE BUSINESS TR $21,242.11 W2630-00-001-0001-00 WAL-MART REAL ESTATE BUS TRUST $97,017.05 11.Membership Dues/Certifications: A.75102 Sheriff's Office (1100): Requesting approval of requisition #412156 for 2020 membership dues for Sheriff J.E. "Eddie" Guerra to the Southwestern Border Sheriff's Coalition in the amount of $200.00 with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor. B.75103 Sheriff's Office (1100): Requesting approval of requisition # 412150 for 2020 membership dues to the FBI LEEDA for Sheriff J.E. "Eddie" Guerra in the amount of $50.00 with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor. C.75104 Sheriff's Office (1100): Requesting approval of requisition #412149 for payment of 2020 membership dues to the National Internal Affairs Investigators Association for Hidalgo County Sheriff's Office in the amount of $50.00, with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor. D.75105 Sheriff's Department: Requesting approval of requisition #412157 for 2020 membership dues to the International Association of Chiefs of Police (IACP) for Sheriff J.E. "Eddie" Guerra and Chief Deputy Mario Lopez in the amount of $190.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. E.75106 Sheriff Department: Requesting approval of requisition #412153 for 2020 membership dues for Captain David D. Friedlein to the FBI National Academy Associates, Inc. in the amount of $130.00 with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor. F.75002 District Attorney (1100): Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $180.00 (Requisition #412797), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor. 12.Headstart: A.74848 Approval of Monthly Special Services Report: February 2020 B.74847 Approval of Monthly Texas Department of Agriculture Meals and Snacks Report: February 2020 C.74846 Approval of Monthly Average Daily Attendance (ADA) Report: February 2020 D.74845 Approval of Minutes: February 19, 2020 13.Budget & Management: C.Interfund transfers: 1.75129 TxDOT Pct 2 Dicker Rd (23rd-Jackson) Prj (1315): Approval of 2020 interfund transfer from CO2017-Pct 2 Rancho Blanco Rd Project (Fund 1351) to TxDOT Pct 2 Dicker Rd (23rd-Jackson Rd) Prj (Fund 1315) in the amount of $256,734.00 to fund project expenditures. 14. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A.75118 Approval to complete, submit, and issue a purchase order in the amount of $15.00 for a Burglary Alarm Permit as required by the City of Pharr and Pharr Police Department for WIC Clinic #2, located at 300 Hall Acres Rd (Ste. A), Pharr, TX 78577. B.75110 District Attorney: 1. Requesting authority to enter into a one (1) year agreement with Suitebriar, Inc. for data protection and privacy software services, with a possible one (1) year renewal term unless either party provides written notice of its intent not to renew the agreement at least thirty (30) days prior to the expiration of the Initial Term or the then current Renewal Term, as applicable. Subject to Legal recommended modifications. 2. Requesting authority for Ricardo Rodriguez, Jr., District Attorney to execute agreement. C.75123 JP Pct 4-Pl 1 Requesting approval of One (1) 48 Month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's Participation/Membership with DIR Cooperative Contract [DIR-CPO-4435]; Requisition# Months Model Monthly Payment 409060 48 MP5055SP $188.25 D.75130 Approval of Application for Payment No. 4 in the amount of $399,778.68 for the Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC through Contract C-19-017-11-05 and reviewed by the project engineer, Saul R. Munoz, P.E. E.75113 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Las Milpas Park Youth Facility Project 04/01/20 20214 $ 3,651.14 767363 Military Hwy Ext Project 04/01/20 20215 $12,085.80 770537 Regional Linear Park Project-Phase II 04/01/20 20216 $12,823.15 790326 Valle Alto Park Youth Facility Project 04/01/20 20217 $ 2,705.52 792886 Dicker Road Project 04/01/20 20218 $49,491.73 803856 Regional Linear Park Project-Phase II (WA#2) 04/01/20 20219 $10,124.42 813382 F.75115 Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Dicker Road Project (WA#2) 03/31/20 11328081 $ 4,029.70 778854 Dicker Road Project (WA#1) 03/31/20 11328098 $ 9,961.60 762740 Regional Linear Park Prj (WA#10) 03/31/20 11328093 $ 3,067.55 779803 Regional Linear Park Prj (WA#8) 03/31/20 11328062 $ 1,013.25 759102 Eldora Rd Project (WA#2) 03/31/20 11328085 $ 24,573.02 764302 Eldora Rd Project (WA#1) 03/31/20 11328083 $ 9,992.58 732796 Cesar Chavez Rd Prj (WA#1) 03/31/20 11328082 $ 5,771.55 732294 SH107/Bus 281 Rd & Drain Imprv Prj 03/31/20 11328095 $ 775.20 750481 G.75089 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy (3.1 (1)), requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 4 in an increase amount of $52,356.42 of current contract [C-13-305-10-07] with L&G Consulting Engineers, professional services for, "Mile 3 Project (from FM 2221 to FM 492)" for Precinct No. 3, to amend Exhibit B as the amount of the Supplemental exceeds said EEOEP limits. H.75094 Requesting an "Exception" to the current HC Accounting Procedures Manual/Policies and Procedures [M.1, Pgs. 2, 3 of 5, Permitted Expenditures A. 1.c.] with acceptance and approval of four (4) invoices attached herein [PO#s 813557, 813558, 813559 & 813560] in connection with meals provided to attendees at meetings for: Hidalgo County DA/RGV Anti Human Trafficking Task Force- Labor Trafficking Conferences including honoring the Purchase Orders for processing of invoices for payment. I.75112 Requesting approval of Change Order No 4 and 5 (C-19-017-11-15) with 2GS, LLC dba Earthworks Enterprise for the Hidalgo County Precinct #2 - Dicker Road Reconstruction Project from (23rd Street to Jackson Road) as recommended by the project engineer, Saul Muñoz, P.E. J.75065 PCT. #1: Acceptance and approval of invoice #11328084 in the amount of $66,120.57 submitted by L & G Consulting Engineers, Inc.for Mile 10 Project (Mile 6-FM1015) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed. K.75064 Acceptance and approval of invoice # 1 in the amount of $30,895.31 submitted by Sam Engineering and Surveying for the Pct. #1 Mile 6 West Road (Mile 9 to Mile 11) project. L.75066 Acceptance and approval of the following invoice/s for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc with authority for County Treasurer to issue payment after auditing procedures completed: Project PO Number Inv. Date Inv. Number Inv. Amount WA#1 785461 03/31/2020 11328071 $13,134.00 WA#2 793535 03/31/2020 11328079 $33,748.99 M.75067 PCT. #1 (1315): Acceptance and approval of invoice # 11328069 in the amount of $109,572.58 as submitted by L & G Consulting Engineers, Inc. for Mile 6 Project (M11-SH107) - WA#1. N.75068 Acceptance and approval of invoice #11328097 in the amount of $5,005.20 submitted by L & G Consulting Engineers, Inc.: project FM 88 Project (5th St.- FM 1925) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed. O.75070 PCT. #1 (1351): Requesting approval to pay invoice # 10048 in the amount of $3,065.49 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC. P.75072 Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.: Invoice No. Date Project PO No. Amount 11328075 3-31-2020 FM 676 (Mile) WA #2 806793 $ 82,920.00 11328074 3-31-2020 Veterans Blvd. WA #3 772041 $ 4,140.00 11328099 3-31-2020 Mile 3 WA #7 794113 $ 12,395.00 11328073 3-31-2020 Mile 3 Project WA #4 771660 $ 10,093.00 11328064 3-31-2020 FM 681 Project 625225 $ 288.68 11328063 3-31-2020 FM 681 Project 625224 $ 441.51 11328077 3-31-2020 Liberty Rd. Project WA #3 735526 $ 25,262.87 Q.75069 Approval of the following invoices (for processing and payment) as submitted by contracted project engineer; L&G Consulting Engineers & B2Z Engineering, for projects located in Precinct 4 and detailed on grid: Invoice Date P.O. Number Project Invoice # Invoice Amount 03/31/2020 739761 FM1925 WA#1 Wallace Rd. to 10th 11328065 $9,151.03 03/31/2020 728311 FM2220 Ware Rd. FM676 to FM1925 11328066 $6,120.00 03/31/2020 725312 FM1925 10th to McColl WA#1 11328067 $4,044.73 03/31/2020 785987 FM1925 WA#3 Alamo Rd. to Sharp 11328068 $13,536.00 03/31/2020 808447 Mile 5 Project WA#2 Taylor Rd to Ware Rd. 11328072 $61,750.57 03/31/2020 785986 FM1925 WA#2 10th to McColl 11328078 $16,475.17 03/31/2020 703928 FM907 East to East SH68 11328080 $8,077.01 04/01/2020 811749 Mechanical Shop 40087 $2,646.46 R.75063 Requesting ratification of the agreement for Suitebriar Google Apps Licensing and Managed Deployment to include an additional 10 users for a total of 195 users under the agreed terms and conditions approved as to form by legal. S.74524 Acceptance and approval to pay invoices for professional engineering services as submitted by Halff Associates, Inc in connection with the Hidalgo County Juvenile Youth Village Demolition -WA# 1: Invoice# Amount: 10033885 $ 6,533.50 10035371 $25,308.75 T.75124 Acceptance and approval of Payment Application #2 submitted by Herrcon for services rendered for the Precinct 1 Administration Building Emergency Generator-JOC Contract # 581-19 in the amount of $ 208,707.20. U.74998 Approval of the addition of the fuel card including , but not limited to, the following: 1. Hidalgo County WIC Program - Fuel Card Users 2. Hidalgo County Adult Probation Department - Fuel Card Users
7. County Judge's Office: A.75108 Public Affairs: Requesting approval to reimburse Jaclyn Trevino in the amount of $110.26 (Req#410868) for the purchase of items needed for a Safety Video, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. B.75116 Public Affairs: Requesting approval to reimburse Misti Palacios in the amount of $29.99 (Req. #412062), with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Budget & Management: A. 75012 1. Approval of reimbursement in the amount of $1,128,021.35 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 03/19/20 to 04/01/20. 03/19-25/20 $ 577,111.34 03/26-31/20 $ 326,353.21 04/01-01/20 $ 224,556.80 TOTAL $1,128,021.352. Approval of wire transfer to cover claims paid. B. 74913 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 16-31, 2020 in the amount of $46,792.85 and requesting approval of wire transfer.
23. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. AI-75133 Consultation with Legal Counsel regarding Legal Action due to emergency situation D. AI-75126 Planned Parenthood Center for Choice v. Abbott, No. 20-cv-323-LY (W.D. Tex.) E. AI-75029 Claim of Guillermo Rubio 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
25. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-75134 Discussion, consideration and possible action regarding response to public health emergency D. AI-75127 Planned Parenthood Center for Choice v. Abbott, No. 20-cv-323-LY (W.D. Tex.) E. AI-75030 Claim of Guillermo Rubio
District Attorney's Office: A. AI-75117 DA-Border Prosecution Unit Grant (BPU) (1281): 1. Requesting approval to submit a budget adjustment to the Office of the Governor (OOG) for the Region 3 - Border Prosecution Unit Grant #2537809 to include a Supplemental Award in the amount of $619,859.00.
Sheriff's Office: A. AI-75131 Authorization to accept one (1) Utility Truck Heavy Variant (4 Door, Make: M-1097, Serial # 144708) from the Texas LESO Program (formerly 1033 Program) and to include vehicle in the Hidalgo County Sheriff's Office asset inventory.
Constable Pct. #3: A. AI-74994 Constable Pct. 3 (1230): Approval of the 2020 appropriation of Hidalgo County Constable Pct. 3 Chapter 59 Fund in the amount of $34,747.19. B. AI-75001 Constable Pct. 3 (1257): Approval of the 2020 Appropriation of Hidalgo County Constable Pct.3 Federal Sharing US Treasury Fund in the amount of $2,933.26. C. AI-74991 Constable Pct. 3 - 1261 Approval of 2020 Appropriation of funds into Pct. 3 Federal Sharing DOJ Fund (1261) in the total amount of $75,902.42 into various accounts.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-75033 Appointment of member to the Hidalgo County Housing Authority Board by Pct. #4 for May 4, 2020 - May 3, 2022 term. C. AI-75031 Approval to accept settlement check from State Farm Insurance Company in the amount of $549.50 to settle auto accident claim with County vehicle. (Sheriff Office)
Human Resources: A. Requesting waiver of the following, if applicable, for personnel items listed: 1. Civil Service Commission Rules - Section 3.22 2. Hidalgo County Personnel Policy Manual - Section 6.27 3. Budget Amendment Policy - Personnel Related Amendments B. AI-75050 370th District Court (1100): Approval to create one (1) temporary full-time position for 3 weeks beginning 04/13/2020 and ending 04/30/2020: Action Dept./ Prg. Slot# Position Title Grade Create 007-001 T006 Court Coordinator (DC) 16 C. AI-75071 Criminal District Attorney (1100)/ DA CCP59 (1223): 1. Approval to award discretionary step 3 to employee no. 239321, Assistant District Attorney II after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioner's Court approval. 2. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./ Prg. Slot # Position Title Grade Current Supplemental Allowance Proposed Supplemental Allowance Net Change Delete Supplemental Allowance 080- 007 0179 Assistant District Attorney III 17 $4,340.00 $0.00 ($4,340.00) 080- 002 A123 $5,740.00 $0.00 ($5,740.00) Add Supplemental 080- 007 0138 Assistant District 17 $0.00 $4,340.00 $4,340.00 Allowance Attorney III 080- 002 0119 $0.00 $5,740.00 $5,740.00 D. AI-75095 Health & Human Services COVID-19 (1293): 1. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./ Prg. Slot # Position TItle Grade Create 340-076 0001 COVID-19 Registered Nurse IV 17 Create 340-076 0002 COVID-19 Epidemiologist I 13 Create 340-076 0003 COVID-19 Licensed Vocational Nurse II 11 Create 340-076 0004 COVID-19 Licensed Vocational Nurse II 11 Create 340-076 0005 COVID-19 Licensed Vocational Nurse II 11 Create 340-076 0006 COVID-19 Medical Technician I 05 Create 340-076 0007 COVID-19 Medical Technician I 05 Create 340-076 0008 COVID-19 Medical Technician I 05 2. Approval to revise the (CCP) Classified Positions List to include the new COVID-19 positions.
Health & Human Services Department: A. AI-75080 COVID-19 Grant (1293): 1. Requesting approval to ratify the grant application for COVID-19 funds. 2. Requesting approval to accept and to have County Judge e-sign the COVID-19 grant contract HHS000769200001 and related documents. 3. Requesting approval of the certification of revenues, as certified by the County Auditor, in the amount of $705,320.00 and appropriation of same. B. AI-75036 1. Requesting approval to accept and to have County Judge e-sign the Office of Border Health grant contract amendment HHS000438700001 Amendment No. 1. The purpose is to add $10,250.00 and to modify the termination date from August 31, 2020 to August 31, 2021. 2. Requesting approval of the Certification of Revenue in the amount of $10,250.00 and to appropriate the same. C. AI-75026 Requesting approval to submit amendment request to the Texas Department of State Health Services to have the Statement of Work revised and to remove Title V funds in the Zika Healthcare grant no. HHS000059600001.
Community Service Agency: A. AI-75056 Discussion, consideration, and possible action to approve the Community Service Block Grant Program Amendment No. 2 for PY2020 Contract #61200003225 in the amount of $1,744,827.00 with authorization for Jaime Longoria to electronically sign any and all pertinent documents. B. AI-75015 Discussion, consideration, and possible action to accept amendment to the PY 2020 the Comprehensive Energy Assistance Program (LIHEAP) Contract #58200003156 in the amount of $6,402,216.00 from the Texas Department of Housing and Community Affairs, with authorization for Jaime Longoria to electronically sign any and all pertinent documents. C. AI-75011 Discussion, consideration, and possible action to approve and accept an increase in funding of $75,000 from the Texas Veterans Commission for Program Year 2019-2020 for services to veterans affected by the COVID-19 emergency with authorization for Jaime Longoria to electronically sign any and all pertinent documents.
IT Department: A. AI-75076 JUVENILE PROBATION DEPARTMENT Authorization and approval to purchase new wireless service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Employee/ID: Description: New Service Plan: Equipment/Cost: Ricardo Guerrero / 026689 New cell phone w/ service 4G Custom Nationwide Unl. Mins + MSG Unl + Email&Data Unl. @ $39.99 + $5.00 taxes/fees per month Samsung Galaxy A50 @ $0 Maryann Denner / 137839 New cell phone w/ service 4G Custom Nationwide Unl. Mins + MSG Unl + Email&Data Unl. @ $39.99 + $5.00 taxes/fees per month Samsung Galaxy A50 @ $0 B. AI-75040 Authorization and approval to purchase a device with a service plan through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Employee/ID: Description: Service Plan: Equipment/Cost: Rhonda L Cruz-Mora / 115126 New MiFi w/ Service Custom 4G Unl. MB Plan w/ MBP for National Security, Public Safety & First Responders @ $37.99/mo MiFi 8800L @ $0 C. AI-74989 Authorization and approval to purchase devices with service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Department: Employee/ID: Description: New Service Plan: Equipment/Cost: Comm. Pct. 4 Laura E. Garcia Aviles / 238538 New iPhone w/ service 4G Custom Nationwide Unl. Mins + MSG Unl. + Email&Data Unl. @ $39.99 + $5.00 (taxes/fees) per month Apple iPhone 11 Pro 64GB @ $549.99 Emergency Mgmt. Cynthia Castro / New iPhone w/ service 4G Custom Nationwide Unl. Mins + MSG Unl. + Email&Data Unl. @ $39.99 + $5.00 (taxes/fees) per month iPhone XR 64GB @ $0 Emergency Mgmt. Cynthia Castro / New MiFi w/ service Custom 4G Unlm MB Plan w/ MBP for National Security, Public Safety, & First Responders @ $37.99/mo MiFi 8800L @ $0 CC#7 County Court #7 New iPhone w/ Service 4G Custom Nationwide Unl. Mins + MSG Unl. + Email&Data Unl. @ $39.99 + $5.00 (taxes/fees) per month iPhone Xs 64GB @ $0
Elections Administration: A. AI-75093 Discussion, consideration and/or action to election updates.
Head Start Program: A. AI-74849 Discussion/Approval of Priority Guidelines for Selection and Enrollment PY2020-2021
WIC: A. AI-74992 WIC Lactation Support Center Services:018-(1292) 1. Requesting approval to accept the Lactation Support Center Services Program Contract No. HHS000455900001, Amendment No.1 in the amount of $400,000.00 for the contract term September 1, 2019 to August 31,2021. 2. Requesting approval for County Judge to e-sign the Lactation Support Center Services Program Grant and Signature Page attachment B and B1 - Budget. 3.Requesting approval of the Certification of Revenue by the County Auditor in the amount of $200,000.00 and appropriation of the same.
Precinct #1 - Comm. Fuentes: A. AI-75079 1. Approval and acceptance for Commissioner Precinct No. 1, David L. Fuentes, to sign the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit Application (TXR150000) and the Request for Electronic Reporting Waiver from Texas Commission on Environmental Quality(TCEQ) for the Pct 1 Mile 6 W Road Project. 2. Requesting approval of payment in the amount of $325.00 to TCEQ for the application fee with authority for the County Treasurer to issue check after review and auditing procedures are completed by the County Auditor. B. AI-75073 Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $125.00 for a shortage of ($25.00 on May, 2017) and for unaccounted fees for permit #s 41601, 41644, 41646, 61946
Precinct #2 - Comm. Cantu: A. AI-75125 Requesting approval to issue a check payable to DCP South Central Texas LLC, in the amount of $256,734.00 for the acquisition/utility relocation of a gathering line in accordance with the Advance Funding Agreement for the Pct 2 Dicker Road Reconstruction Project (CSJ:0921-02-312) approved by CC 4/9/19 AI#69798.
Precinct #3 - Comm. Flores: A. AI-75081 Requesting approval to accept counteroffers to purchase tract of land known as Parcels 25, 27, and 28 associated with Mile 3 Road from Tom Gill to Goodwin Road (ROW CSJ: #0921-02-344) with authority for the County Judge to sign the Administrative Evaluation and Approval Forms. B. AI-75027 Requesting approval to accept counter-offer to purchase a tract of land known as Parcel 35 associated with Veterans Blvd. form Abram Road to La Homa Road (ROW CSJ #0865-01-111) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
Budget & Management: A. AI-75057 WIC B-F PRG/WIC ADM (1292): Approval of the following change in funding source actions effective grant year 2020: From To Dept/Prg Slot Position Title G/S Dept/Prg Slot Position Title G/S 350-002 0038 Breastfeeding Coordinator Assistant 09/01 350-001 0268 Breastfeeding Coordinator Assistant 09/01 B. AI-75003 Approval to undesignate funds in 2019 for expenditures related to the following program(s): Program# Program Amount 240-005 1115 Waiver $179,686.00 125-035 New Courthouse $25,270.16 200-010 CC & DC E-Filing $29,230.44 C. AI-75022 Various Departments: Approval of salary schedule changes as per Exhibit A in accordance with Hidalgo County Classification and Compensation Pay Plan. D. AI-75000 Health Benefits ADM (2201): Approval of clarification to agenda item #74980 stated for the record slot number T014. The correct slot number is T018. E. Budget Appropriations: 1. AI-75019 Approval of 2020 appropriation in the amount of $1,298,622.00 from General Fund Restricted Fund balance relating to revenues from the court facilities fee.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-75062 A. Requesting exemption from competitive bidding requirements under TxLGC, 262.024(a) (1) 'an item that must be purchased in a case of public calamity it is necessary to make the purchase promptly to relieve the necessity of the citizens' ......; and (2) an item necessary to preserve and protect the public health of the residents of the county; B. Approval of issuance of the PO# 814604 [03-28-20] to vendor, Absolute Business Consulting Group [thru a cooperative purchasing contract] in the amount of $9,500.00; C. Acceptance and approval of consulting and other related services contract between awarded vendor, Absolute Business Consulting Group and Hidalgo County through county's membership/participation in Region 8 Education Service Center Cooperative Purchasing Program TIPS with authority to execute agreement. B. Pct. 1 1. AI-75007 Requesting acceptance and approval of final construction contract with Texas Cordia, LLC for “Mile 6 West Road Project” (from Mile 9 North to Mile 11) located in Precinct 1, in the amount of $12,069,056.81 (awarded by HCCC on 03-10-20 AI #74656). C. Pct. 2 1. AI-75091 Requesting approval of Supplemental Agreement No. 1 for B2Z Engineering, LLC, Contract No. C-19-016-08-13 resulting in additional construction management, inspection and construction material testing services for the installation of a new water line with an estimated cost increase of $89,944.75 for services under Work Authorization No. 1 for the Pct 2 Dicker Road Project (23rd St-Jackson Rd.). 2. AI-75020 a. Acceptance and approval of Work Authorization No. 1 (estimated cost of $28,944.69) as submitted by the project engineer, B2Z Engineering to provide a traffic signal warrant analysis and permitting through Contract No. C-20-100-03-10 for the Hidalgo County Pct 2 Rancho Blanco Road (Javalina Drive) Extension Project; b. Pursuant to contract with B2Z Engineering, (Article 15) C-20-100-03-10, a request for approval by the engineer to permit the subcontracting of Legacy Engineering Group to provide the traffic signal warrant analysis for the Hidalgo County Pct 2 Rancho Blanco Road (Javalina Drive) Extension Project. 3. AI-75114 Approval of Work Authorization No. 3 (with an estimated cost of $7,785.00) as submitted by Terracon Consultants, Inc., Contract No. C-20-071-01-28 to provide construction material testing services for the Pct 2 Rancho Blanco Road (Javelina Drive) Project. 4. AI-75039 A. Approval to rescind action previously taken by Commissioner's Court on 2/26/2020 AI#74606; B. Acceptance of submitted proposal and approval to award to Telepro Communications through the TIPS/TAPS Contract #190302 with authority to process purchase order through the following requisition after verification of pricing is completed: Requisition No. Amount Description of Services 410893 $415,922.77 Communication/Surveillance System (including installation) for Pct 2 Regional Linear Park Project Phase I & II D. Pct. 3 1. AI-75078 As per Exiting Elected Official Expenditure Policy (3.1(1)) requesting approval to obtain mechanical repair services from Cooper Equipment Co., in the amount of $33,021.53 through REQ# 00412001. E. Pct. 4 1. AI-75025 A. Pursuant to Article 14 of C-16-049-02-16 project engineer, L&G Engineering is requesting approval to subcontract Quintanilla, Headley, and Associates, Inc. to provide Surveying Services for Mile 5 Project from Taylor Road to FM 2220 (Ware Road); B. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 2 under contract (C-16-049-02-16) with L & G Engineering for professional engineering services for Mile 5 Project from Taylor Road to FM 2220 (Ware Road) for Precinct No. 4, to contract with a new sub-consultant to complete the surveying on the Project. F. Co. Wide 1. AI-75047 Acceptance and approval to execute Amendment No. 1 between Hidalgo County and Davila & Associates Inc. [#C-20-088-02-26] to reflect the addition of sign language services to the original scope of services.
Open Forum
14. Head Start Program: A. AI-74849 Discussion/Approval of Priority Guidelines for Selection and Enrollment PY2020-2021 28. Adjourn