Drainage District (Part 1 of 2)
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 74882 Requesting approval of Interlocal Agreement by and between Hidalgo County Drainage District No. 1 and Hidalgo County as it relates to Hidalgo County Precinct No. 4 Drainage Study. B. 74897 Requesting approval to purchase (1) Ford Explorer 4WD Mid-Size SUV from awarded vendor, Silsbee Ford, through the District membership/participation with the cooperative Goodbuy, contract 20-8F000 in the total amount of $30,350.25; transaction include vehicle, delivery and applicable fees. 6. 2018 Bond Referendum Projects: A. 74939 Approval to issue payment on the following item(s) proceeding review and compliance of contract terms & conditions: Hidalgo Drain (Military Crossings)-513-030-300 1. Application for Payment No. 2 in the amount of $143,456.05 from Mor-Wil, LLC pertaining Construction Contract No. HCDD1-19-064-09-03 Hidalgo Drain Military Rd Crossings. Engineer: Sames Engineering PO#638374 B. 74933 Requesting authority to advertise and approval of plans and specifications developed by project engineer, L&G Engineering, for: Hidalgo County Drainage District No. 1 -“South Lateral Drain Improvements Phase I (McColl Road to San Juan Road) -2018 Bond Referendum Project #34” -RFB No. HCDD1-20-009-04-15, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required. C. 74946 1. Requesting approval of final negotiated Professional Services Agreement with B2Z Engineering, LLC, as it relates to Professional Engineering Services related to the project: “ South I Road Detention -2018 Bond Referendum Project #33”. Approved for negotiations by HCDD1 Board of Directors on Agenda Item # 73345 (subject to Legal review); 2. Pursuant to the Board's Approval of the Professional Services Agreement with B2Z Engineering, LLC, requesting approval of Work Authorization No. 1 in the amount of $ 269,866.12, to provide Engineering Services for “ South I Road Detention -2018 Bond Referendum Project #33”, subject to Legal review (Contract # C-HCDD1-19-080-03-24 WA-1). 7. 2012 Bond Referendum - 2013 Bond Series: A. 74894 For Clarification Purposes Only: 1. The correct budget for AI#73445 from December 03, 2019 is Willacy County Relief Channel Overflow-Budget 375 not the Jackson Drain Improvement -Budget 310 incorrectly noted. Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Willacy County Relief Channel Overflow-Budget 375 2. Application for Payment No. 2 in the amount of $21, 780.00 from RDH Site & Concrete, LLC pertaining to Construction Contract No. HCDD1-19-054-07-30. Project Engineer: Jose Noe Saldivar, P.E.-HCDD1 PO#638369-20 3. Approval & Acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from RDH Site and Concrete, LLC pertaining to Construction Contract No. HCDD1-Willacy County Relief Channel Overflow Structure Improvements. 4. Application for Payment No. 3-Retainage in the amount of $7,030.00 from RDH Site & Concrete, LLC pertaining to Construction Contract No. HCDD1-19-054-07-30. Project Engineer: Jose N. Saldivar, P.E.-HCDD1 PO#638369. 8. Right of Way Acquisitions: A. 74863 1. Requesting approval for Interlocal Agreement with La Joya ISD as it relates to 2018 Bond Project 29 - PD Lateral and Bond Project 30 - Penitas Drain. 2. Acceptance of a drainage easement from La Joya ISD as it relates to Juarez-Lincoln High School. 3. Acceptance of a Special Warranty Deed from La Joya ISD as it relates to a 10.00 Acre property along 2018 Bond Project 30 - Penitas Drain. B. 74881 Requesting approval of Right of Entry request from ARS Engineers, Inc and authorization for Drainage District General Manager to execute as it relates to surveying along the J-08 Drain, southeast corner of Ware Rd & Mile 9 Rd. C. 74899 Requesting acceptance and approval of Donation Deed from 3BU Family Limited Partnership, as it relates to 2018 Bond Project 21 - Mile 10 N & Mile 1 W and authorize the Board Chair to execute acceptance, subject to legal review. 9. 74981 A. Discussion, consideration and possible action on Group Dismissal of Hidalgo County Drainage District No. 1 (“HCDD1”) employees by the Governing Authority as authorized by sections 7.35 & 7.36 of the Hidalgo County Civil Service Commission Rules and sections 8.21 & 8.22 of the Hidalgo County Personnel Manual for the purpose of suspending normal operations of the HCDD1 because of events beyond the control of the HCDD1 (i.e., the COVID 19 a.k.a. “Corona Virus” health emergency). B. Discussion, consideration and possible action to approve continuation of employee salary/hourly pay and benefits, including retirement benefits, during the term of the Group Dismissal on the basis that it serves a legitimate public purpose and affords a clear public benefit received in return for such action. (i.e., the health, safety, morale and welfare of the employees and those served by the HCDD1 during the COVID 19 a.k.a. “Corona Virus” health emergency). C. Discussion, consideration and action for HCDD1 to develop necessary procedure to assist in identifying employees who may be eligible and/or qualify for benefits under state and federal laws, including but not limited to the Families First Coronavirus Response Act. D. Discussion, consideration and approval to amend the “timely payment” definition of Chapters 7.103 and 8.87 of the Civil Service Commission Rules (Brown Book) and Hidalgo County Personnel Policy Manual / (Blue Book) respectively, to allow up to an additional 30 days after the premium is otherwise due, for the duration of the COVID-19 Emergency Declaration. 10. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 11. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorneyclient priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-74829 Cause #C-0699-20- E Jose F. Nunez and Maria L. Reyna vs Hidalgo County and Victor A. Fortanelli D. AI-74880 Cause No. CL-17-0367-F; Raul Muniz and Daniel Muniz v. Hidalgo County E. AI-74976 Civil Action No. 7:16-cv-00510; Dora Salia Maldonado et al v. Ricardo Rodriguez, Jr., in his Official Capacities as District Attorney of Hidalgo Co F. AI-74903 Claim of Sulema Martinez G. AI-74950 Claim of Joel Gutierrez H. AI-74927 2017 Form 941 IRS Audit Appeal
County Judge's Office: A. AI-74952 1. Presentation, discussion, and necessary action to approve the Order Continuing Local State of Disaster and Emergency Commissioners Court Order(s) for the County of Hidalgo, Texas due to public health emergency of the COVID-19 virus which caused an imminent threat of widespread illness. 2. Presentation, discussion and authorization for the County Judge to sign the required documentation.
Human Resources: A. Requesting waiver of the following, if applicable, for personnel items listed: 1. Civil Service Commission Rules - Section 3.22 2. Hidalgo County Personnel Policy Manual - Section 6.27 3. Budget Amendment Policy - Personnel Related Amendments B. AI-74972 1. Discussion, consideration and possible action on the Group Dismissal of County of Hidalgo employees by the Governing Authority as authorized by sections 7.35 & 7.36 of the Hidalgo County Civil Service Commission Rules and sections 8.21 & 8.22 of the Hidalgo County Personnel Manual for the purpose of suspending normal operations of the County or an office/Department of the County because of events beyond the control of the County (i.e., the COVID 19 a.k.a. “Corona Virus” health emergency). 2. Discussion, consideration and possible action to approve continuation of employee salary/hourly pay and benefits, including retirement benefits, during the term of the Group Dismissal on the basis that it serves a legitimate public purpose and affords a clear public benefit received in return for such action. (i.e., the health, safety, morale and welfare of the employees and constituents of the County of Hidalgo during the COVID 19 a.k.a. “Corona Virus” health emergency). 3. Discussion, consideration and action for applicable County Departments to develop necessary procedure to assist in identifying employees who may be eligible and/or qualify for benefits under state and federal laws, including but not limited to the Families First Coronavirus Response Act. C. AI-74896 Pct. 1 Road Maintenance (1200): 1. Approval to extend the following temporary full-time positions for 9 weeks beginning 04/01/2020 and ending 05/31/2020: Action Dept./ Prg. Slot # Position Title Grade Extend Temporary Full-Time Position 121-005 T178 Maintenance I 03 Extend Temporary Full-Time Position 121-005 T179 Maintenance I 03 Extend Temporary Full-Time Position 121-005 T180 Maintenance I 03 Extend Temporary Full-Time Position 121-005 T181 Maintenance I 03 2. Approval of the following personnel actions, effective upon Commissioners Court approval: Action Dept./ Prg. Slot # Position Title Grade Delete 121-005 0091 Director, Field Operations I 16 Create 121-005 0182 Director, Field Operations II 18 D. AI-74980 Health Benefits ADM (2201): 1. Approval to extend Temporary Full Time position for 13 weeks beginning 04/01/2020 to 06/30/2020: Action Dept./Prg Slot Position Title Grade Extend Temporary Full-Time position 115-009 T014 Clerk I 01 E. AI-74911 Criminal District Attorney - ASU (1281): 1. Approval to award discretionary step 3 to employee hired under slot no. 080-021- 0007, Assistant District Attorney III after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioner's Court approval. 2. Approval of the following personnel actions, effective next full pay period 03/30/2020 as follows: Action Dept./Prg. Slot # Position Title Grade Delete 080-002 0004 Assistant District Attorney V 21 080-015 0003 080-007 0198 Delete 080-002 0033 Assistant District Attorney II 15 080-015 0027 080-007 0114 Delete 080-002 0091 Assistant District Attorney II 15 080-016 0008 080-007 0151 Create 080-002 0178 Assistant District Attorney III 17 080-015 0039 080-007 0228 Create 080-002 0179 Assistant District Attorney III 17 080-016 0027 080-007 0229 Create 080-002 0180 Assistant District Attorney III 17 080-015 0040 080-007 0230 F. AI-74979 Approval to create custodial positions as needed to address issues related to COVID-19
Drainage District (Part 2 of 2)
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 74882 Requesting approval of Interlocal Agreement by and between Hidalgo County Drainage District No. 1 and Hidalgo County as it relates to Hidalgo County Precinct No. 4 Drainage Study. B. 74897 Requesting approval to purchase (1) Ford Explorer 4WD Mid-Size SUV from awarded vendor, Silsbee Ford, through the District membership/participation with the cooperative Goodbuy, contract 20-8F000 in the total amount of $30,350.25; transaction include vehicle, delivery and applicable fees. 6. 2018 Bond Referendum Projects: A. 74939 Approval to issue payment on the following item(s) proceeding review and compliance of contract terms & conditions: Hidalgo Drain (Military Crossings)-513-030-300 1. Application for Payment No. 2 in the amount of $143,456.05 from Mor-Wil, LLC pertaining Construction Contract No. HCDD1-19-064-09-03 Hidalgo Drain Military Rd Crossings. Engineer: Sames Engineering PO#638374 B. 74933 Requesting authority to advertise and approval of plans and specifications developed by project engineer, L&G Engineering, for: Hidalgo County Drainage District No. 1 -“South Lateral Drain Improvements Phase I (McColl Road to San Juan Road) -2018 Bond Referendum Project #34” -RFB No. HCDD1-20-009-04-15, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required. C. 74946 1. Requesting approval of final negotiated Professional Services Agreement with B2Z Engineering, LLC, as it relates to Professional Engineering Services related to the project: “ South I Road Detention -2018 Bond Referendum Project #33”. Approved for negotiations by HCDD1 Board of Directors on Agenda Item # 73345 (subject to Legal review); 2. Pursuant to the Board's Approval of the Professional Services Agreement with B2Z Engineering, LLC, requesting approval of Work Authorization No. 1 in the amount of $ 269,866.12, to provide Engineering Services for “ South I Road Detention -2018 Bond Referendum Project #33”, subject to Legal review (Contract # C-HCDD1-19-080-03-24 WA-1). 7. 2012 Bond Referendum - 2013 Bond Series: A. 74894 For Clarification Purposes Only: 1. The correct budget for AI#73445 from December 03, 2019 is Willacy County Relief Channel Overflow-Budget 375 not the Jackson Drain Improvement -Budget 310 incorrectly noted. Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Willacy County Relief Channel Overflow-Budget 375 2. Application for Payment No. 2 in the amount of $21, 780.00 from RDH Site & Concrete, LLC pertaining to Construction Contract No. HCDD1-19-054-07-30. Project Engineer: Jose Noe Saldivar, P.E.-HCDD1 PO#638369-20 3. Approval & Acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from RDH Site and Concrete, LLC pertaining to Construction Contract No. HCDD1-Willacy County Relief Channel Overflow Structure Improvements. 4. Application for Payment No. 3-Retainage in the amount of $7,030.00 from RDH Site & Concrete, LLC pertaining to Construction Contract No. HCDD1-19-054-07-30. Project Engineer: Jose N. Saldivar, P.E.-HCDD1 PO#638369. 8. Right of Way Acquisitions: A. 74863 1. Requesting approval for Interlocal Agreement with La Joya ISD as it relates to 2018 Bond Project 29 - PD Lateral and Bond Project 30 - Penitas Drain. 2. Acceptance of a drainage easement from La Joya ISD as it relates to Juarez-Lincoln High School. 3. Acceptance of a Special Warranty Deed from La Joya ISD as it relates to a 10.00 Acre property along 2018 Bond Project 30 - Penitas Drain. B. 74881 Requesting approval of Right of Entry request from ARS Engineers, Inc and authorization for Drainage District General Manager to execute as it relates to surveying along the J-08 Drain, southeast corner of Ware Rd & Mile 9 Rd. C. 74899 Requesting acceptance and approval of Donation Deed from 3BU Family Limited Partnership, as it relates to 2018 Bond Project 21 - Mile 10 N & Mile 1 W and authorize the Board Chair to execute acceptance, subject to legal review. 9. 74981 A. Discussion, consideration and possible action on Group Dismissal of Hidalgo County Drainage District No. 1 (“HCDD1”) employees by the Governing Authority as authorized by sections 7.35 & 7.36 of the Hidalgo County Civil Service Commission Rules and sections 8.21 & 8.22 of the Hidalgo County Personnel Manual for the purpose of suspending normal operations of the HCDD1 because of events beyond the control of the HCDD1 (i.e., the COVID 19 a.k.a. “Corona Virus” health emergency). B. Discussion, consideration and possible action to approve continuation of employee salary/hourly pay and benefits, including retirement benefits, during the term of the Group Dismissal on the basis that it serves a legitimate public purpose and affords a clear public benefit received in return for such action. (i.e., the health, safety, morale and welfare of the employees and those served by the HCDD1 during the COVID 19 a.k.a. “Corona Virus” health emergency). C. Discussion, consideration and action for HCDD1 to develop necessary procedure to assist in identifying employees who may be eligible and/or qualify for benefits under state and federal laws, including but not limited to the Families First Coronavirus Response Act. D. Discussion, consideration and approval to amend the “timely payment” definition of Chapters 7.103 and 8.87 of the Civil Service Commission Rules (Brown Book) and Hidalgo County Personnel Policy Manual / (Blue Book) respectively, to allow up to an additional 30 days after the premium is otherwise due, for the duration of the COVID-19 Emergency Declaration. 10. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 11. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 12. Adjourn
1. 74966 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 74967 Presentation of Fund Information Report B. 74844 Discussion, consideration and approval to process the City of Pharr 2016-2017 TIRZ payment, in the amount of $68,416.33, pursuant to the interlocal agreement between the City of Pharr, Hidalgo County, and the Reinvestment Zone No. 2, City of Pharr. 3. 2020 Intradepartmental transfers: A. 74958 2020 - Pct.4 Sanitation (1100) B. 74959 2020 - Pct.4 Drain Imprv (1200) C. 74961 2020 - Emergency Management (1100) D. 74964 2020 - County Judge (1100) E. 74971 2020 - Probate Court (1243) F. 74936 2020 - Jail (1100) G. 74974 2020 - Pct 2 Administration (1200) H. 74901 2020 - Pct 2 Sanitation (1100) I. 74922 2020 I.T. Department/Just Crt Tech (1242) J. 74908 2020 - Crim DA (1100) K. 74909 2020 - Constable Pct 1 (1100) L. 74851 2020 - PCT1 CRC (1100) M. 74920 2020 PCT. 1 R&B (1200) N. 74852 2020 - PCT1 R&B (1200) O. 74842 2020 - Domestic Relations Office (1100) P. 74857 2020- Safety (1100) Q. 74860 2020 - Tax Office (1100) R. 74833 2020 - Constable Pct 1 (1100) S. 74877 2020 - 1115 WAIVER DSRIP (1100) T. 74838 2020 - Health & Human Services Dept. / IMM (1293) U. 74868 2020 - Health & Human Services Dept. - PHEP Hazards (1293) V. 74871 2020 - Health & Human Services Dept. / Clinics (1100) W. 74836 2020 - Health & Human Services Dept. / Zika HRSA (1293) X. 74837 2020 - Fac. Mgmt. Security Division (1100) Y. 74815 2020 - 449th District Court (1100) Z. 74819 2020 - Mailing Services (1100) 4. 2020 Interdepartmental transfers: A. 74820 SELF FUNDED WORKER'S COMP (2202): Approval of 2020 interdepartmental transfer within Worker's Comp from program (060) to program (065) in the total amount of $1,000.00. B. 74804 Arbitrage Calc (1100): Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Arbitrage Calc in the amount of $10,000.00 to fund arbitrage reports. C. 74818 Mailing Services (1100): Approval of interdepartmental transfer from Executive Office to Mailing Services in the amount of $594.09 to cover mailing machine lease D. 74737 Human Resources (1100): Approval of 2020 interdepartmental transfer from County Wide Adm-Contingency to Human Resources in the amount of $6,936.28 to fund anticipated expenditures. 5. Planning Department: A. 74891 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Judge's Office: A. 74898 Economic Development (1100): Discussion, consideration, and approval of the Hidalgo County Small Town Economic Development Program's disbursement of payment in the amount of $1,329.53 awarded recipient Green Thumb Nursery. 7. Monthly Fee Reports: A. 74805 District Clerk Fee report for the month of February 2020 $482,054.07 B. 74800 District Attorney's Office Check Fraud Fees Monthly Report - 2020 February 8. Sheriff's Office: A. 74854 Requesting approval for the County Treasurer to process payment for fuel reimbursement in the amount of $39.68 to Sergeant Federico Perez after auditing procedures are completed by the County Auditor. Sergeant Perez paid for the fuel expenses with his personal credit card due to the County's Citibank Card not working properly. 9. Fire Marshal: A. 74825 Requesting reimbursement for Miguel Guerra, Fire Inspector in the amount of $143.66 for two invoices he paid out of pocket to Texas Commission on Fire Protection for one certification and one exam to be paid from requisition# 412086 after auditing procedures are completed by County Auditor. 10. Executive Office: A. 74940 Requesting approval to pay invoice 2018.19.03 in the amount of $72,995.06 for services rendered in connection with the Hidalgo County Justice Center as submitted by ROFA Architects, Inc. 11. Tax Refunds: A. 74885 ACCOUNT NUMBER PAYER AMOUNT C5660-00-001-0001-00 WAL-MART REAL ESTATE BUSINESS TRUST PROPERTY TAX DEPARTMENT-NO.3567-00 $66,655.33 M1911-00-000-0001-00 WAL-MART REAL ESTATE BUSINESS TRUST $90,646.58 W0254-00-000-0001-00 WAL-MART REAL ESTATE BUS TRST $65,617.07 B. 74889 ACCOUNT NUMBER PAYER AMOUNT B4240-01-000-0005-00 FAY SERVICING $3,893.79 M0570-00-000-0003-00 ACCUMATCH $4,411.99 S5443-00-000-0124-00 VANTAGE BANK $3,428.05 Y4500-00-001-0001-00 BROWNIES FEED & SEED CO $8,316.47 12. Membership Dues/Certifications: A. 74803 449th District Court (1100): Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for Judge Renee Rodriguez-Betancourt, in the amount of $195.00 (Requisition #00411861) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 13. Budget & Management: A. 74821 1. Approval of reimbursement in the amount of $956,996.59 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 02/27/20 to 3/11/20. 02/27-28/20 $ 6,055.91 03/02-04/20 $489,524.51 03/05-11/20 $461,416.17 TOTAL $956,996.592. Approval of wire transfer to cover claims paid. B. 74914 1. Approval of reimbursement in the amount of $548,732.96 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 03/12/20 to 03/18/20. 03/12-18/20 $548,732.96 TOTAL $548,732.962. Approval of wire transfer to cover claims paid. C. 74822 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 1-15, 2020 in the amount of $46,158.93 and requesting approval of wire transfer. D. 74802 Probate Court Contributions Fund (1243): Approval of 2020 appropriation of funds for Probate Court Contributions (1243) in the amount of $20,000.00 to fund anticipated expenditures. 14. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 74965 Requesting approval to enter into a 36 month agreement for monitoring services with Superior Alarms for HIDTA, for an annual total cost of $420.00, subject to HB 1295. B. 74839 Tax Office: Approval to enter into a 36 month Lease Agreement with G.E. Capital Information Technology Solutions, dba, Ricoh USA, Inc., through Hidalgo County's mebership with DIR Cooperative Contract DIR-CPO-4435. Requisition# Months Model Monthly Payment 00411678 36 IM430F $56.10 C. 74963 District Attorney's Office ( HC Morgue): 1. Requesting authority to enter into a 36 month agreement with Unifirst for scrub sanitation services to be used by the Hidalgo County Morgue. Subject to compliance with 1295 Form. 2. Requesting authority for Ricardo Rodriguez, Jr., District Attorney to execute agreement. D. 74969 Requesting authority to advertise (re-advertise when applicable) and approval of plans and specifications developed/drafted by project engineer, Halff Associates, Inc, for the construction of the, "ADA Bus Shelter on N. 12th Ave. and Stubbs St." E. 74875 District Attorney's Office: Requesting approval to enter into a 12 month Service Agreement with RSP Business Solutions for the continued design, development and maintenance of the District Attorney's Website with services billed monthly at a rate of $350.00 including authority for County Judge to sign all required documentation. F. 74948 Requesting approval to subcontract Chanin Engineering for structural engineering services for Pct. 4, Facility Improvements for Storage Addition. G. 74951 County Wide: Requesting authority to exercise the one (1) year extension [under the same rates, terms, and conditions] with Butch's Oilfield Service, Inc. as provided in the current contract agreement C-19-072-05-07- "Water Extraction Services". H. 74932 County Judge's Office for Emergency Management is requesting authorization and approval to purchase promotional items [as described in BACKGROUND and further detailed in supporting documentation] through a “Public Purpose” declaration pursuant to Texas Constitution Article 3, Section 52(a) for the period of March 24, 2020 through December 31, 2020 I. 74942 Approval of Application for Payment No. 3 in the amount of $1,085,074.93 for the Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC through Contract C-19-017-11-05 and reviewed by the project engineer, Saul R. Munoz, P.E. J. 74912 430th District Court: Requesting authority to exercise the final one (1) year extension [under the same rates, terms, and conditions] with Jose E. Garcia as provided in the current contract agreement C-17-036-03-07- "Lease of Building". K. 74856 County Court at Law 4: Approval to enter into a 48 month Capital Lease Agreement with G.E. Capital Information Technology Solutions, dba, Ricoh USA, Inc., through Hidalgo County's membership with DIR Cooperative Contract DIR-CPO-4435. Requisition Months Model Monthly Payment 00411324 48 IMC4500 $127.47 L. 74925 Hidalgo County Constable Pct. 2 Pursuant to Texas Local Government Code, 263), Hidalgo County Constable Precinct 2 is requesting the following, including but not limited to the assets/items more specifically described in Exhibit A attached herein: 1. Approval to declare assets as “salvage property" as per TxLGC 263.151(1), 'items are obsolete/unsable and/or so damaged...' and have "no book value"; and, 2. As per TxLGC 263.152(a)(1)(3) approve an "Order" that the "salvage property" be destroyed or otherwise disposed of [via landfill by both Pct. #2 Constable and Pct. 2 personnel] inasmuch as attempt to sell the "salvage property" [results of attempt to sell attached herein]; M. 74834 Requesting authority to exercise the a thirty (30) day extension as permitted under the current agreement for Consulting Services with vendor, Judith L. Branham, for the Domestic Relations Office (DRO). N. 74865 Health & Human Services: Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3 Sec 52 for the purpose of outreach items for a period of 03/24/2020 to 12/31/2020. O. 74878 Acceptance and approval of pay request #1 in the amount of $20,400.00 as submitted by J&R ENGINEERING LLC , for WA#1, Pct. 1 Mile 1 East Rd. Project. P. 74876 Acceptance and approval of Payment Application No. 1 in the amount $32,400.00 submitted by RGV Solar Power Systems, in connection to the "Solar Light Project Monte Alto" for Pct. 1 including authority for County Treasurer to issue payment after Auditing process completed. Q. 74874 Requesting approval of payment of invoice # 3 in the amount $1,282.12 submitted by Strada Group Developing Solutions, in connection with the consulting, design, and construction engineering for the "Solar Light Project Monte Alto" for Pct. 1. R. 74736 Requesting approval of Application Payment No. 5 in the amount of $244,079.43 for services rendered in connection with the "Construction Manager at Risk (CMAR) for the Pct. 1 Tax Office Project GMP Amendment #1" as submitted by Erickson Construction, LLC. S. 74867 1. Requesting approval of Change Order No. 5 in connection with contract No. C-17-027-07-25 with NM Contracting, LLC for the Hidalgo County Precinct #2 -CO WIDE SERVICE SHOP PROJECT as recommended by project architect The Warren Group, Inc. and subject to compliance with HB1295 when and if applicable. 2. Requesting approval of Change Order No. 6 in connection with contract No. C-17-027-07-25 with NM Contracting, LLC for the Hidalgo County Precinct #2 -CO WIDE SERVICE SHOP PROJECT as recommended by project architect The Warren Group, Inc. and subject to compliance with HB1295 when and if applicable. T. 74869 Approval fo the following invoices (for audit, processing and payment) as submitted by contracted project engineer; MEG Engineers. C-19-210-09-03. Invoice No. Project Total Date P.O. 20-03-0003 Linn-San Manuel Veterans Park Project $15,357.00 03/05/2020 812914 U. 74811 Requesting approval to exercise one (1) year renewal with the contracted vendor, US Bank National Association, through the Texas Smart Buy Contract 946-M3 for Retail Fuel Card Services. V. 74812 Ms. Linda Fong, First Assistant is requesting the removal of assets detailed in Exhibit A [attached herein] from Hidalgo County Auditor's inventory list. W. 74843 Requesting approval for removal of items listed in Veterans Services inventory. These items are no longer physically present in this department or part of our inventory and are further detailed in the attached supporting documentation. X. 74814 Approval of the addition/deletion of the fuel cards/users including, but not limited to, the following: 1. Hidalgo County Facilities Management - add fuel card users 2. Hidalgo County Adult Probation Department - add fuel card user 3. Hidalgo County Constable Pct No. 4 - delete fuel card users 4. Hidalgo County Texas A&M AgriLife Extension Service- add fuel card users 5. Hidalgo County Constable Pct No. 1 - fuel card users
Membership Dues/Certifications: 74859 Constable Precinct 4 (1220): Approval of the Certification of Revenues as certified by the County Auditor in the amount of $1,908.79 for the 2020 Peace Officer Allocation - LEOSE funds awarded and received from the Texas Comptroller of Public Accounts and appropriation of the same.
Consent Agenda Items 13A - 13C
Budget & Management: A. 74821 1. Approval of reimbursement in the amount of $956,996.59 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 02/27/20 to 3/11/20. 02/27-28/20 $ 6,055.91 03/02-04/20 $489,524.51 03/05-11/20 $461,416.17 TOTAL $956,996.592. Approval of wire transfer to cover claims paid. B. 74914 1. Approval of reimbursement in the amount of $548,732.96 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 03/12/20 to 03/18/20. 03/12-18/20 $548,732.96 TOTAL $548,732.962. Approval of wire transfer to cover claims paid. C. 74822 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 1-15, 2020 in the amount of $46,158.93 and requesting approval of wire transfer.
Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). 74965 Requesting approval to enter into a 36 month agreement for monitoring services with Superior Alarms for HIDTA, for an annual total cost of $420.00, subject to HB 1295.
Human Resources: A. Requesting waiver of the following, if applicable, for personnel items listed: 1. Civil Service Commission Rules - Section 3.22 2. Hidalgo County Personnel Policy Manual - Section 6.27 3. Budget Amendment Policy - Personnel Related Amendments B. AI-74972 1. Discussion, consideration and possible action on the Group Dismissal of County of Hidalgo employees by the Governing Authority as authorized by sections 7.35 & 7.36 of the Hidalgo County Civil Service Commission Rules and sections 8.21 & 8.22 of the Hidalgo County Personnel Manual for the purpose of suspending normal operations of the County or an office/Department of the County because of events beyond the control of the County (i.e., the COVID 19 a.k.a. “Corona Virus” health emergency). 2. Discussion, consideration and possible action to approve continuation of employee salary/hourly pay and benefits, including retirement benefits, during the term of the Group Dismissal on the basis that it serves a legitimate public purpose and affords a clear public benefit received in return for such action. (i.e., the health, safety, morale and welfare of the employees and constituents of the County of Hidalgo during the COVID 19 a.k.a. “Corona Virus” health emergency). 3. Discussion, consideration and action for applicable County Departments to develop necessary procedure to assist in identifying employees who may be eligible and/or qualify for benefits under state and federal laws, including but not limited to the Families First Coronavirus Response Act. C. AI-74896 Pct. 1 Road Maintenance (1200): 1. Approval to extend the following temporary full-time positions for 9 weeks beginning 04/01/2020 and ending 05/31/2020: Action Dept./ Prg. Slot # Position Title Grade Extend Temporary Full-Time Position 121-005 T178 Maintenance I 03 Extend Temporary Full-Time Position 121-005 T179 Maintenance I 03 Extend Temporary Full-Time Position 121-005 T180 Maintenance I 03 Extend Temporary Full-Time Position 121-005 T181 Maintenance I 03 2. Approval of the following personnel actions, effective upon Commissioners Court approval: Action Dept./ Prg. Slot # Position Title Grade Delete 121-005 0091 Director, Field Operations I 16 Create 121-005 0182 Director, Field Operations II 18 D. AI-74980 Health Benefits ADM (2201): 1. Approval to extend Temporary Full Time position for 13 weeks beginning 04/01/2020 to 06/30/2020: Action Dept./Prg Slot Position Title Grade Extend Temporary Full-Time position 115-009 T014 Clerk I 01 E. AI-74911 Criminal District Attorney - ASU (1281): 1. Approval to award discretionary step 3 to employee hired under slot no. 080-021- 0007, Assistant District Attorney III after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioner's Court approval. 2. Approval of the following personnel actions, effective next full pay period 03/30/2020 as follows: Action Dept./Prg. Slot # Position Title Grade Delete 080-002 0004 Assistant District Attorney V 21 080-015 0003 080-007 0198 Delete 080-002 0033 Assistant District Attorney II 15 080-015 0027 080-007 0114 Delete 080-002 0091 Assistant District Attorney II 15 080-016 0008 080-007 0151 Create 080-002 0178 Assistant District Attorney III 17 080-015 0039 080-007 0228 Create 080-002 0179 Assistant District Attorney III 17 080-016 0027 080-007 0229 Create 080-002 0180 Assistant District Attorney III 17 080-015 0040 080-007 0230 F. AI-74979 Approval to create custodial positions as needed to address issues related to COVID-19
Budget & Management: A. AI-74973 Discussion, consideration and approval to amend the “timely payment” definition of Chapters 7.103 and 8.87 of the Civil Service Commission Rules (Brown Book) and Hidalgo County Personnel Policy Manual (Blue Book) respectively, to allow up to an additional 30 days after the premium is otherwise due, for the duration of the COVID-19 Emergency Declaration. B. AI-74937 1. Discussion, consideration and declaration of public purpose for Hidalgo County to pay the online transaction convenience fees to minimize group gatherings in County facilities which could spread viruses and endanger the health and safety of the public and employees and encourage alternative means of making payments during the period in which the County COVID-19 Emergency Declaration is in effect. 2. Discussion, consideration and approval for Hidalgo County to pay the online transaction convenience fees during the period in which the County COVID-19 Emergency Declaration is in effect. 3. Approval to amend contracts with third party vendors authorizing the County to pay for online transaction convenience fees during the period in which the County COVID- 19 Emergency Declaration is in effect via monthly billing, with authority for County Judge to sign any required documents. C. AI-74831 Texas VINE Grant (1283): 1. Approval to process payment for Invoice #INV73360 from Appriss, Inc. in the amount of $7,542.56 in relation to the FY 2020 VINE Maintenance Fee for the 2nd quarter (12-1-2019 to 2-29-2020) after review, audit, and processing procedures are completed by the County Auditor. 2.Approval to submit to the Office of the Attorney General of Texas the FY 2020 Texas VINE Grant reimbursement maintenance invoice in the amount of $7,542.56 (2nd quarter) and the Texas Statewide Automated Victim Notification Service (SAVNS) Quarterly Verification of Continuing Production Record with authority for the County Judge to sign the required documents. D. AI-74915 Approval of medical coverage for the temporary employee listed below as per the Affordable Care Act (ACA) IRS Code Section 4980H - Shared responsibility for employers regarding health insurance. 1. E#160555 effective 3/1/20 E. Budget Appropriations: 1. AI-74931 SNAP-ED (1100): Approval of un-appropriation of funds for FY19 SNAP-ED in the amount of $70.56 2. AI-74886 Pct. 1 R&B (1200): Approval of 2020 appropriation of funds from the Road & Bridge unassigned fund balance into Pct. 1 Rd. Maint. (Dept 121, Prg 005) in the total amount of $800,000. to fund various operating expenses 3. AI-74910 Pct. 3 Rd. Maint (1200) Approval of 2020 appropriation of funds from the Road & Bridge unassigned fund balance into the Pct. 3 Rd. Maint (dept. 123, prog. 005) in the amount of $1,110,500.00 to fund various operating expenses. 4. AI-74864 2019 General Fund & Special Revenue Fund-Capital Leases (Various Departments): A. Approval of certification of revenues, as certified by the County Auditor, to fund capital lease expenditures. B. Approval of 2019 appropriation of revenues and expenditures to fund capital lease expenditures. C. Approval of 2019 transfers to fund capital lease expenditures. 5. AI-74892 Special Revenue & Internal Service Funds: Approval of 2020 appropriation of funds to fund various PO rollovers.
District Attorney's Office: A. AI-74955 District Attorney's Office: Requesting approval and payment of claims [more specifically detailed/listed in Exhibit A attached herein] after review and processing by County Auditor's Office for expenses incurred by the Hidalgo County District Attorney's Office. B. AI-74888 DA - Buffet-McCain Institute 1. Discussion, consideration and action to enter into an agreement between the Buffett- McCain Institute and Hidalgo County Office of the Criminal District Attorney with approval for County Judge to sign the agreement. 2. Approval of Certification of Revenues by the County Auditor for FY20 Buffet- McCain Institute and appropriation of the same. C. AI-74823 DA-Buffett-McCain Institute/Arizona State University (1281): Approval to continue the payment of salaries and fringes for one (1) Assistant District Attorney, one (1) Investigator, one (1) Coordinator and (1) Director (partial) being paid by the Buffett-McCain Institute/Arizona State University Grant.
Health & Human Services Department: A. AI-74968 Requesting approval and acceptance of the Texas Department of State Health Services Options for 90-Day Administrative Relief for Contractors Impacted by the Novel Coronavirus. This applies to existing grant contracts from the Texas Department of State Health Services. B. AI-74916 Requesting approval of the Interlocal Cooperation Agreement between The County of Hidalgo and Weslaco Independent School District. The purpose of the Agreement is for public health readiness and response that can be exercised if necessary as further described in the attached Agreement. C. AI-74884 Discussion, consideration and approval of Local Government Code Section 262.024 regarding purchasing exemption on Coronavirus related expenditures. D. AI-74861 Requesting approval to accept the Preventative Health and Health Services grant contract 537-17-0287-00001 Amendment No. 4 and for County Judge to e-sign the same. The purpose of the amendment is to extend the contract termination date from August 31, 2021 to September 30, 2021. E. AI-74907 Requesting approval to submit to Texas Department of State Health Services a request to realign available funds in the Immunization FY 20 grant budget.
Community Service Agency: A. AI-74826 Discussion, consideration, and possible action to accept donation of $2,000 from Texas Gas Service for support of the Share the Warmth Program.
Constable Pct. #4: A. AI-74859 Constable Precinct 4 (1220): Approval of the Certification of Revenues as certified by the County Auditor in the amount of $1,908.79 for the 2020 Peace Officer Allocation - LEOSE funds awarded and received from the Texas Comptroller of Public Accounts and appropriation of the same.
Sheriff's Office: A. AI-74830 Authorization and Approval of MOU regarding the United States Marshals Service and the Hidalgo County Sheriff's Office and authorization for Hidalgo County Sheriff, as user agency official, to sign the MOU. B. AI-74808 Federal Sharing - U.S. Treasury (1228): Approval of 2020 appropriation of funds into Sheriff's Federal Sharing - US Treasury from the unassigned fund balance in the amount of $100,000.00. C. AI-74945 Federal Sharing - U.S. Treasury (1228): Approval of 2020 appropriation of funds into Sheriff's Federal Sharing - U.S. Treasury from the unassigned fund balance in the amount of $100,000.00.
Constable Pct. #1: A. AI-74801 Discussion, consideration, and approval to appoint Jayson Rivera as Deputy Constable by Constable Celestino Avila, Jr., Constable Pct. 1 in accordance with Texas Local Government Code Section 86.011. B. AI-74917 Authorization and approval to extend Operation Stone Garden 2018 Grant # 3174704 to March 31, 2020.
Constable Pct. #5: A. AI-74957 Discussion, consideration and approval to appoint Cynthia Salinas as a Deputy Constable by Constable Daniel Marichalar., Constable Pct. 5, in accordance with Texas Local Government Code Section 86.011
Elections Administration: AI-74873 Discussion, consideration and action; in accordance with Governor Abbott’s Disaster Declaration and his March 18, 2020 Proclamation that allows municipalities, schools and all who hold their general election in May to postpone their upcoming election until November, 2020, and coupled with Judge Richard Cortez’s Declaration of Local Disaster Due to Public Health Emergency, the Hidalgo County Elections Department will not be conducting a May 2, 2020 election for any political subdivision. A political subdivision that decides to hold their election on May 2, 2020 will be responsible for administering the election themselves.
Planning Department: A. AI-74906 1. Preliminary Approval with Variance Request a. Las Olas Estates Subdivision- Pct.4 (Antonio Villanueva) (Alberta Road & Alamo Road) No. of Lots: 103 Single Family Flood Zone: B Estimated Number of Streetlights:18 Filling Stations:7 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by proposed drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Corporation. Paved: Yes, Alberta Road is paved and 4 internal streets to be paved. 2. Preliminary Approval a.San Jacinto Estates No. 10 Phase II Subdivision- Pct. 1 (Jacinto Garza) (Mile 10 North Road & Mile 4 West Road) No. of Lots: 48 Single Family Flood Zone: X Estimated Number of Streetlights:8 Filling Stations:4 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by City of Weslaco. Paved: Yes, Mile 10 North Road is paved and 4 internal streets to be paved. b. Highland Manor Subdivision- Pct. 1 (DASC Inv. LLC.) (Mile 11 North Road & Mile 5 ½ West Road) No. of Lots: 11 Single Family Flood Zone: X Estimated Number of Streetlights:N/A Filling Stations: 3 Drainage: Yes, Drainage will be provided by natural perculation and surface runoff will drain into Mile 11 North Road. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s Paved: Yes, Mile 11 North Road is paved and there will be a 1/3 escrow for the future improvement of Mile 5 ½ West Road. 3. Final Approval a. Tierra Del Sol Acres Phase 1 Subdivision - Pct. 3 (Paul A. Daniec) (Mile 6 North Road & El Conejo Road) No. of Lots: 31 Single Family Flood Zone: C Streetlights: 7 Filling Stations:2 Drainage: Yes, Drainage is provided by storm sewer system and detention is provided by widening the existing drain ditch. ETJ: No, Rural Area. Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF’s have been installed. Paved: Yes, Mile 6 North Road and 1 internal street are paved. 4. Final Approval with Financial Guarantee a. J.A. Garcia Subdivision- Pct. 3 (Juan Angel Garcia) (Minnesota Road & Mile 3 Road) No. of Lots: 2 Single Family Flood Zone:C & A Streetlights: N/A Filling Stations: N/A Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Minnesota Road side ditch. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Agua S.U.D. Sewer: Yes, 1 existing OSSF and 1 OSSF has been escrowed. *Final Approval with cash deposit in the amount of $1,500.00 for 1 OSSF. Paved: Yes, Minnesota Road is paved.
Urban County: A. AI-74900 “Subject to compliance with HB 1295” the Urban County Program is requesting approval of a best and final negotiated contract for Professional Engineering Services with CSJ Group. in the amount of $17,650.00 utilizing CDBG FY 31 (2018) Elsa Street Improvements Funding and approval of Work Authorization No. 1. Pending legal review. B. AI-74883 Subject to Compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with Foremost Paving, Inc., the lowest responsible bidder in the amount of $317,413.00 utilizing Edcouch Street Improvements, UCP funds from Fiscal Years 30, 31 & 32 (2017, 2018 & 2019). Pending legal review
IT Department: A. AI-74924 Requesting approval and authorization of the following payment applications for the Hidalgo County Annex NOC Renovation as submitted by contractor, Noble Texas Builders and as reviewed by the project engineer, Halff Associates: 1. Payment application no four in the amount of $3,288.60. 2. Payment application (Retainage) in the amount of $12,202.50. with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor (PO#793539). B. AI-74835 Authorization and approval to purchase and upgrade wireless devices with service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Department: Employee/ID: Description: Current Service Plan: New Service Plan: Equipment/Cost: Comm. Pct. 1 David L. Fuentes /219355 Upgrade America's Choice II 400 Share Unl $29.99/mo 4G Custom Nationwide Unl. Mins+MSG Unl + Email&Data Unl @ $39.99 + $5.00 (taxes/fees) per month Apple iPhone XR 64GB @ $0 Comm. Pct. 2 Eduardo Cantu /207934 New iPad w/ data service Custom 4G Unl. MB Plan w/MBP for National Security, Public Safety, & First Responders @ $37.99/mo Apple iPad Pro 11"-64GB @ $799.99 InvisibleShield Glass VisionGuard Screen @ $38.99 SlimGo Case @ $99.99 Pencil @ $129.87 Domestic Relations Office Ida Trejo /238104 New iPhone w/ Service 4G Custom Nationwide Unl. Mins + Msg Unl + Email&Data Unl @ $39.99 + $5.00 (taxes/fees) per month iPhone Xs 64GB @ $0 County Judge Office Use New Data Cards 10 @ $ 37.99 each $ 0 Cost for equipment
WIC: A. 74816 WIC ADMIN - Program: 001 - (1292) 1. Requesting approval to accept the FY 2017 amended contract and funding for FY 2020 reallocated funds Mid-Year Amendment in the amount of $11,609,601.00. 2. Accept the decrease in funding in the amount of (280,938.00) for the FY 2020 Mid - Year Amendment. 3. Accept the increase of the Base Participant Rate of $13.59. WIC - TXIN Internet Funding Program: 022 - (1292) 1. Requesting approval to accept the TXIN Internet in the amount of $39,990.00 for the FY 2020 Mid- Year Amendment. 2. Requesting approval of Certification of Revenues in the amount of $39,990.00 as certified by the County Auditor for the FY 2020 Mid- Year Amendment and appropriation of the same. WIC - Improving the Participant/ Clinic Experience (IPE) Program: 023 - (1292) 1. Requesting approval to accept the Improving the Participant / Clinic Experience (IPE) in the amount $40,182.00 for the FY 2020 Mid-Year Amendment. 2. Approval of Certification of Revenues in the amount of $40,182.00 as certified by the County Auditor for the Improving the Participant / Clinic Experience (IPE) FY 2020 Mid-Year Amendment and appropriation of the same. WIC -Extra Other Funding Program: 024 - (1292) 1. Requesting approval to accept the Extra Other Funding in the amount of $257,000.00 for the FY 2020 Mid- Year Amendment. 2. Requesting approval of Certification of Revenues as certified by the County Auditor, in the amount $257,000.00 and appropriation of the same.
Auditor's Office: A. AI-74824 Requesting approval to submit the "Pro Rata Tobacco Settlement Distribution County Expenditure Statement - 2020" to the Department of State Health Services, and authorize County Judge to execute the report. B. AI-74962 1. Approval of Certification of Revenues as certified by the County Auditor for various TXDOT projects. 2. Approval of 2019 appropriation of funds for various TXDOT projects in the total amount of $10,386,272.47.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-74887 1. Approval to purchase real property located within Original Townsite of Edinburg & West Meadows an addition to the City of Edinburg, in accordance with the terms of the Real Estate Sales Contract approved by Commissioners Court with authority for the County Judge and/or Executive Officer to execute the closing documents of such real property acquisition. 2. Authority for County Treasurer to issue payment via wire transfer (as requested by Title company) after review and auditing procedures are completed by County Auditor. 3. Approval of lease agreement between Hidalgo County and PlainsCapital Bank. C. AI-74938 Appointment of member to the Hidalgo County Housing Authority Board by Pct. #2 for May 4, 2020 - May 4, 2022 term. D. AI-74904 Approval to accept settlement check from ACCC Insurance Company in the amount of $431.06 to settle auto accident claim with County vehicle. (Precinct 3)
Precinct #1 - Comm. Fuentes: A. AI-74977 Requesting approval of the "request for access" submitted by RWE, Renewables Americas, LLC, with authority for the County Judge to sign the request for access document.
Precinct #2 - Comm. Cantu: A. AI-74943 Proclamation declaring March as National Nutrition Month.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-74841 Requesting to approve an Amendment to the Provider/Network Participation Agreement to our existing agreement with Aetna, and other necessary documents as provided by the vendor. B. AI-74806 Acceptance and approval of a rebate check from Staples (awarded contract through TASB-BuyBoard cooperative purchasing program), in the amount of $23,394.54. C. Hidalgo County 1. AI-74893 Discussion, consideration and/or action on approval of Amendment to Commercial Electricity Service Agreement between Gexa Energy, LP and Hidalgo County in connection with energy/power with authority for Mr. Valde Guerra, HC Exec. Officer to sign any necessary documents related to the amendment and/or service-related as previously approved by HCCC [ai # 73951 01-14-20] for the term of April 01, 2020, through December 31, 2022 subject to legal final review and approval 2. AI-74929 Acceptance and approval to execute Amendment No. 6 between Hidalgo County and Architect, HDR Architecture, Inc., [C-16-141-10-31] to include additional services [described in document] for the lump sum of $265,000.00 for the "Construction of the New Hidalgo County Courthouse" Project. 3. AI-74953 Requesting approval of Work Authorization #2 in the amount of $875,000.00 under the current agreement with Jacobs Project Management Services Co. (C-16-267A-07-25), for the provision of added scope [described in document] for the Hidalgo County Courthouse Project. 4. AI-74970 Acceptance and approval to execute Amendment No. 2 between Hidalgo County and Rike Ogden Figueroa Allex Architects, Inc. [#C-18-025-11-20] to reflect a reduction from original scope of services and rename project to, "Hidalgo County Precinct No. 4 Justice Center." 5. AI-74919 Requesting action for the selection of an evaluation committee to score and grade RFP responses (6 proposals) received for "Debris Monitoring and Management Services". 1. 2. 3. 4. 5. 6. AI-74866 Requesting approval to enter into 21 lease agreements for a term of 60 months each with awarded vendor, Enterprise Fleet Management, through HC's membership with TIPS, contract# 190402, REQ# 412366, for an estimated total of $80,705.66 remaining seven (7) months of FY20 and for the County Judge to be listed as an authorized signee and recommending Valde Guerra, County Executive Officer, as an additional Authorized signee. D. County Judge's Office 1. AI-74245 Recommendation by Chief Ricardo Saldana, HC/EMC for HCCC to discuss, consider and take action pursuant to current agreement under article 19 and exercise the "thirty (30) day written notice of termination of contract" with McAllen Communications Company #E-19-077-05-07 for the Lease of Tower-McCook with vacating of premises to be prior to the expiration of contract. E. Pct. 1 1. AI-74490 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) "professional service"; B. Presentation of the scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved pool of professional surveyor service providers required for On-Call Surveyor Services located within Precinct No. 1. Quintanilla Headley & Associates, Inc. R. E. Garcia & Associates Gonzalez De La Garza, LLC Evaluator #1 99 96 95 Evaluator #2 98 96 94 Evaluator #3 96 94 93 TOTAL 97.6 95.3 94.0 Ranking C. Authority for Purchasing Department to negotiate a professional service agreement for the purpose of On-Call Professional Surveyor Services for projects located within Hidalgo County Precinct No. 1 with top-ranked firm of _________________________. 2. AI-74921 Acceptance and approval of the Certificate of Construction Completion for "Build Back Services" for property located at 1902 Joe Stephens in Weslaco, and as certified by project engineer, Halff Associates Inc. 3. AI-74858 Requesting approval of an Agreement between Hidalgo County and Texas Gas Service Company for gas installation of 100 feet of service pipe at the Hidalgo County Precinct No. 1 - "Generator Project", with authority for the County Judge to execute the agreement. 4. AI-74840 Requesting approval of Work Authorization #2 in the amount of $434,771.26 through C- 18-195-07-31 with L & G Engineering for engineering services for 19 parcels including right-of-way map, right-of-way acquisition, and compensable utility management from Mile 14 ½ to SH 107 for Mile 6 Project located in Pct. 1. F. Constables 1. AI-74783 Constable Pct. #2: Requesting approval to purchase the following one (1) 2020 Chevy Tahoe PPV 4x2 through our membership/participation with HGAC Buy # VE11-18 (exp 10.31.2020) with Caldwell Country Chevrolet in the amount of $35,043.90 which includes a HGAC fee of 600.00 the through Requisition #410661. G. Sheriff's Office 1. AI-74934 Requesting authority to advertise the Turnkey Project to Purchase, Replace & Install Boilers at the HCSO with approval of plans and specifications developed/drafted by project engineer, Halff Associates, Inc, RFB No. 2020-047-04-22-TDL. 2. AI-74935 Requesting authority to advertise the construction of a Bus Barn at the HCSO with the approval of plans and specifications developed/drafted by project engineer, Halff Associates, Inc., RFB No. 2019-267-04-22-ABV. 3. AI-74807 In accordance with Texas Government Code 791.014 requesting approval of qn interlocal cooperation agreement between Hidalgo County and the City of Alton for the mutual benefitw and assistance in connection with surplus law enforcement equipment and accessories. 4. AI-74954 A. Acceptance of name change of sole source vendor, Spillman Technologies Inc. to Motorola Solutions Inc., as a result of sale of assets and thus continuing the sole source status; B. Requesting authority to process the following requisitions into Purchase Orders [in order to issue payment] to Motorola Solutions Inc: Req. #40942 in the amount of $118,205.81 for renewal of Annual Maintenance/Support for term 03-01-20 to 02-28- 21; [through the sole source declaration of 11/13/2012 - AI-35182 including all future purchases of equipment, license, software, maintenance-support and related services]. 5. AI-74827 Pursuant to Tx. Local Government Code, Chapter 791, acceptance and approval of a Memorandum of Understanding between Hidalgo County and Jim Hogg County for the housing of County inmates on an as needed basis. 6. AI-74813 Requesting authority to purchase seven (7) License Plate Reader Systems for the HCSO through our membership/participation with DIR-TSO-4101 through requisition 409676 Motorola in the amount of $137,026.00. H. Co. Wide 1. AI-74850 A. Requesting exemption from competitive bidding requirements under TxLGC 262.024 (a)(4), a professional service; B. Acceptance and approval of a one-hundred and twenty (120) day extension of short term contract for County Wide Security Guard Services with OTSO, Inc., dba, Valley Wide Services [current provider] under same rates, terms and conditions including compliance with form 1295.
26. Open Forum 32. Adjourn
Drainage District (Part 1 of 2)
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 74882 Requesting approval of Interlocal Agreement by and between Hidalgo County Drainage District No. 1 and Hidalgo County as it relates to Hidalgo County Precinct No. 4 Drainage Study. B. 74897 Requesting approval to purchase (1) Ford Explorer 4WD Mid-Size SUV from awarded vendor, Silsbee Ford, through the District membership/participation with the cooperative Goodbuy, contract 20-8F000 in the total amount of $30,350.25; transaction include vehicle, delivery and applicable fees. 6. 2018 Bond Referendum Projects: A. 74939 Approval to issue payment on the following item(s) proceeding review and compliance of contract terms & conditions: Hidalgo Drain (Military Crossings)-513-030-300 1. Application for Payment No. 2 in the amount of $143,456.05 from Mor-Wil, LLC pertaining Construction Contract No. HCDD1-19-064-09-03 Hidalgo Drain Military Rd Crossings. Engineer: Sames Engineering PO#638374 B. 74933 Requesting authority to advertise and approval of plans and specifications developed by project engineer, L&G Engineering, for: Hidalgo County Drainage District No. 1 -“South Lateral Drain Improvements Phase I (McColl Road to San Juan Road) -2018 Bond Referendum Project #34” -RFB No. HCDD1-20-009-04-15, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required. C. 74946 1. Requesting approval of final negotiated Professional Services Agreement with B2Z Engineering, LLC, as it relates to Professional Engineering Services related to the project: “ South I Road Detention -2018 Bond Referendum Project #33”. Approved for negotiations by HCDD1 Board of Directors on Agenda Item # 73345 (subject to Legal review); 2. Pursuant to the Board's Approval of the Professional Services Agreement with B2Z Engineering, LLC, requesting approval of Work Authorization No. 1 in the amount of $ 269,866.12, to provide Engineering Services for “ South I Road Detention -2018 Bond Referendum Project #33”, subject to Legal review (Contract # C-HCDD1-19-080-03-24 WA-1). 7. 2012 Bond Referendum - 2013 Bond Series: A. 74894 For Clarification Purposes Only: 1. The correct budget for AI#73445 from December 03, 2019 is Willacy County Relief Channel Overflow-Budget 375 not the Jackson Drain Improvement -Budget 310 incorrectly noted. Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Willacy County Relief Channel Overflow-Budget 375 2. Application for Payment No. 2 in the amount of $21, 780.00 from RDH Site & Concrete, LLC pertaining to Construction Contract No. HCDD1-19-054-07-30. Project Engineer: Jose Noe Saldivar, P.E.-HCDD1 PO#638369-20 3. Approval & Acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from RDH Site and Concrete, LLC pertaining to Construction Contract No. HCDD1-Willacy County Relief Channel Overflow Structure Improvements. 4. Application for Payment No. 3-Retainage in the amount of $7,030.00 from RDH Site & Concrete, LLC pertaining to Construction Contract No. HCDD1-19-054-07-30. Project Engineer: Jose N. Saldivar, P.E.-HCDD1 PO#638369. 8. Right of Way Acquisitions: A. 74863 1. Requesting approval for Interlocal Agreement with La Joya ISD as it relates to 2018 Bond Project 29 - PD Lateral and Bond Project 30 - Penitas Drain. 2. Acceptance of a drainage easement from La Joya ISD as it relates to Juarez-Lincoln High School. 3. Acceptance of a Special Warranty Deed from La Joya ISD as it relates to a 10.00 Acre property along 2018 Bond Project 30 - Penitas Drain. B. 74881 Requesting approval of Right of Entry request from ARS Engineers, Inc and authorization for Drainage District General Manager to execute as it relates to surveying along the J-08 Drain, southeast corner of Ware Rd & Mile 9 Rd. C. 74899 Requesting acceptance and approval of Donation Deed from 3BU Family Limited Partnership, as it relates to 2018 Bond Project 21 - Mile 10 N & Mile 1 W and authorize the Board Chair to execute acceptance, subject to legal review. 9. 74981 A. Discussion, consideration and possible action on Group Dismissal of Hidalgo County Drainage District No. 1 (“HCDD1”) employees by the Governing Authority as authorized by sections 7.35 & 7.36 of the Hidalgo County Civil Service Commission Rules and sections 8.21 & 8.22 of the Hidalgo County Personnel Manual for the purpose of suspending normal operations of the HCDD1 because of events beyond the control of the HCDD1 (i.e., the COVID 19 a.k.a. “Corona Virus” health emergency). B. Discussion, consideration and possible action to approve continuation of employee salary/hourly pay and benefits, including retirement benefits, during the term of the Group Dismissal on the basis that it serves a legitimate public purpose and affords a clear public benefit received in return for such action. (i.e., the health, safety, morale and welfare of the employees and those served by the HCDD1 during the COVID 19 a.k.a. “Corona Virus” health emergency). C. Discussion, consideration and action for HCDD1 to develop necessary procedure to assist in identifying employees who may be eligible and/or qualify for benefits under state and federal laws, including but not limited to the Families First Coronavirus Response Act. D. Discussion, consideration and approval to amend the “timely payment” definition of Chapters 7.103 and 8.87 of the Civil Service Commission Rules (Brown Book) and Hidalgo County Personnel Policy Manual / (Blue Book) respectively, to allow up to an additional 30 days after the premium is otherwise due, for the duration of the COVID-19 Emergency Declaration. 10. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 11. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorneyclient priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-74829 Cause #C-0699-20- E Jose F. Nunez and Maria L. Reyna vs Hidalgo County and Victor A. Fortanelli D. AI-74880 Cause No. CL-17-0367-F; Raul Muniz and Daniel Muniz v. Hidalgo County E. AI-74976 Civil Action No. 7:16-cv-00510; Dora Salia Maldonado et al v. Ricardo Rodriguez, Jr., in his Official Capacities as District Attorney of Hidalgo Co F. AI-74903 Claim of Sulema Martinez G. AI-74950 Claim of Joel Gutierrez H. AI-74927 2017 Form 941 IRS Audit Appeal
County Judge's Office: A. AI-74952 1. Presentation, discussion, and necessary action to approve the Order Continuing Local State of Disaster and Emergency Commissioners Court Order(s) for the County of Hidalgo, Texas due to public health emergency of the COVID-19 virus which caused an imminent threat of widespread illness. 2. Presentation, discussion and authorization for the County Judge to sign the required documentation.
Human Resources: A. Requesting waiver of the following, if applicable, for personnel items listed: 1. Civil Service Commission Rules - Section 3.22 2. Hidalgo County Personnel Policy Manual - Section 6.27 3. Budget Amendment Policy - Personnel Related Amendments B. AI-74972 1. Discussion, consideration and possible action on the Group Dismissal of County of Hidalgo employees by the Governing Authority as authorized by sections 7.35 & 7.36 of the Hidalgo County Civil Service Commission Rules and sections 8.21 & 8.22 of the Hidalgo County Personnel Manual for the purpose of suspending normal operations of the County or an office/Department of the County because of events beyond the control of the County (i.e., the COVID 19 a.k.a. “Corona Virus” health emergency). 2. Discussion, consideration and possible action to approve continuation of employee salary/hourly pay and benefits, including retirement benefits, during the term of the Group Dismissal on the basis that it serves a legitimate public purpose and affords a clear public benefit received in return for such action. (i.e., the health, safety, morale and welfare of the employees and constituents of the County of Hidalgo during the COVID 19 a.k.a. “Corona Virus” health emergency). 3. Discussion, consideration and action for applicable County Departments to develop necessary procedure to assist in identifying employees who may be eligible and/or qualify for benefits under state and federal laws, including but not limited to the Families First Coronavirus Response Act. C. AI-74896 Pct. 1 Road Maintenance (1200): 1. Approval to extend the following temporary full-time positions for 9 weeks beginning 04/01/2020 and ending 05/31/2020: Action Dept./ Prg. Slot # Position Title Grade Extend Temporary Full-Time Position 121-005 T178 Maintenance I 03 Extend Temporary Full-Time Position 121-005 T179 Maintenance I 03 Extend Temporary Full-Time Position 121-005 T180 Maintenance I 03 Extend Temporary Full-Time Position 121-005 T181 Maintenance I 03 2. Approval of the following personnel actions, effective upon Commissioners Court approval: Action Dept./ Prg. Slot # Position Title Grade Delete 121-005 0091 Director, Field Operations I 16 Create 121-005 0182 Director, Field Operations II 18 D. AI-74980 Health Benefits ADM (2201): 1. Approval to extend Temporary Full Time position for 13 weeks beginning 04/01/2020 to 06/30/2020: Action Dept./Prg Slot Position Title Grade Extend Temporary Full-Time position 115-009 T014 Clerk I 01 E. AI-74911 Criminal District Attorney - ASU (1281): 1. Approval to award discretionary step 3 to employee hired under slot no. 080-021- 0007, Assistant District Attorney III after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioner's Court approval. 2. Approval of the following personnel actions, effective next full pay period 03/30/2020 as follows: Action Dept./Prg. Slot # Position Title Grade Delete 080-002 0004 Assistant District Attorney V 21 080-015 0003 080-007 0198 Delete 080-002 0033 Assistant District Attorney II 15 080-015 0027 080-007 0114 Delete 080-002 0091 Assistant District Attorney II 15 080-016 0008 080-007 0151 Create 080-002 0178 Assistant District Attorney III 17 080-015 0039 080-007 0228 Create 080-002 0179 Assistant District Attorney III 17 080-016 0027 080-007 0229 Create 080-002 0180 Assistant District Attorney III 17 080-015 0040 080-007 0230 F. AI-74979 Approval to create custodial positions as needed to address issues related to COVID-19
Drainage District (Part 2 of 2)
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 74882 Requesting approval of Interlocal Agreement by and between Hidalgo County Drainage District No. 1 and Hidalgo County as it relates to Hidalgo County Precinct No. 4 Drainage Study. B. 74897 Requesting approval to purchase (1) Ford Explorer 4WD Mid-Size SUV from awarded vendor, Silsbee Ford, through the District membership/participation with the cooperative Goodbuy, contract 20-8F000 in the total amount of $30,350.25; transaction include vehicle, delivery and applicable fees. 6. 2018 Bond Referendum Projects: A. 74939 Approval to issue payment on the following item(s) proceeding review and compliance of contract terms & conditions: Hidalgo Drain (Military Crossings)-513-030-300 1. Application for Payment No. 2 in the amount of $143,456.05 from Mor-Wil, LLC pertaining Construction Contract No. HCDD1-19-064-09-03 Hidalgo Drain Military Rd Crossings. Engineer: Sames Engineering PO#638374 B. 74933 Requesting authority to advertise and approval of plans and specifications developed by project engineer, L&G Engineering, for: Hidalgo County Drainage District No. 1 -“South Lateral Drain Improvements Phase I (McColl Road to San Juan Road) -2018 Bond Referendum Project #34” -RFB No. HCDD1-20-009-04-15, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required. C. 74946 1. Requesting approval of final negotiated Professional Services Agreement with B2Z Engineering, LLC, as it relates to Professional Engineering Services related to the project: “ South I Road Detention -2018 Bond Referendum Project #33”. Approved for negotiations by HCDD1 Board of Directors on Agenda Item # 73345 (subject to Legal review); 2. Pursuant to the Board's Approval of the Professional Services Agreement with B2Z Engineering, LLC, requesting approval of Work Authorization No. 1 in the amount of $ 269,866.12, to provide Engineering Services for “ South I Road Detention -2018 Bond Referendum Project #33”, subject to Legal review (Contract # C-HCDD1-19-080-03-24 WA-1). 7. 2012 Bond Referendum - 2013 Bond Series: A. 74894 For Clarification Purposes Only: 1. The correct budget for AI#73445 from December 03, 2019 is Willacy County Relief Channel Overflow-Budget 375 not the Jackson Drain Improvement -Budget 310 incorrectly noted. Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Willacy County Relief Channel Overflow-Budget 375 2. Application for Payment No. 2 in the amount of $21, 780.00 from RDH Site & Concrete, LLC pertaining to Construction Contract No. HCDD1-19-054-07-30. Project Engineer: Jose Noe Saldivar, P.E.-HCDD1 PO#638369-20 3. Approval & Acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from RDH Site and Concrete, LLC pertaining to Construction Contract No. HCDD1-Willacy County Relief Channel Overflow Structure Improvements. 4. Application for Payment No. 3-Retainage in the amount of $7,030.00 from RDH Site & Concrete, LLC pertaining to Construction Contract No. HCDD1-19-054-07-30. Project Engineer: Jose N. Saldivar, P.E.-HCDD1 PO#638369. 8. Right of Way Acquisitions: A. 74863 1. Requesting approval for Interlocal Agreement with La Joya ISD as it relates to 2018 Bond Project 29 - PD Lateral and Bond Project 30 - Penitas Drain. 2. Acceptance of a drainage easement from La Joya ISD as it relates to Juarez-Lincoln High School. 3. Acceptance of a Special Warranty Deed from La Joya ISD as it relates to a 10.00 Acre property along 2018 Bond Project 30 - Penitas Drain. B. 74881 Requesting approval of Right of Entry request from ARS Engineers, Inc and authorization for Drainage District General Manager to execute as it relates to surveying along the J-08 Drain, southeast corner of Ware Rd & Mile 9 Rd. C. 74899 Requesting acceptance and approval of Donation Deed from 3BU Family Limited Partnership, as it relates to 2018 Bond Project 21 - Mile 10 N & Mile 1 W and authorize the Board Chair to execute acceptance, subject to legal review. 9. 74981 A. Discussion, consideration and possible action on Group Dismissal of Hidalgo County Drainage District No. 1 (“HCDD1”) employees by the Governing Authority as authorized by sections 7.35 & 7.36 of the Hidalgo County Civil Service Commission Rules and sections 8.21 & 8.22 of the Hidalgo County Personnel Manual for the purpose of suspending normal operations of the HCDD1 because of events beyond the control of the HCDD1 (i.e., the COVID 19 a.k.a. “Corona Virus” health emergency). B. Discussion, consideration and possible action to approve continuation of employee salary/hourly pay and benefits, including retirement benefits, during the term of the Group Dismissal on the basis that it serves a legitimate public purpose and affords a clear public benefit received in return for such action. (i.e., the health, safety, morale and welfare of the employees and those served by the HCDD1 during the COVID 19 a.k.a. “Corona Virus” health emergency). C. Discussion, consideration and action for HCDD1 to develop necessary procedure to assist in identifying employees who may be eligible and/or qualify for benefits under state and federal laws, including but not limited to the Families First Coronavirus Response Act. D. Discussion, consideration and approval to amend the “timely payment” definition of Chapters 7.103 and 8.87 of the Civil Service Commission Rules (Brown Book) and Hidalgo County Personnel Policy Manual / (Blue Book) respectively, to allow up to an additional 30 days after the premium is otherwise due, for the duration of the COVID-19 Emergency Declaration. 10. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 11. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 12. Adjourn
1. 74966 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 74967 Presentation of Fund Information Report B. 74844 Discussion, consideration and approval to process the City of Pharr 2016-2017 TIRZ payment, in the amount of $68,416.33, pursuant to the interlocal agreement between the City of Pharr, Hidalgo County, and the Reinvestment Zone No. 2, City of Pharr. 3. 2020 Intradepartmental transfers: A. 74958 2020 - Pct.4 Sanitation (1100) B. 74959 2020 - Pct.4 Drain Imprv (1200) C. 74961 2020 - Emergency Management (1100) D. 74964 2020 - County Judge (1100) E. 74971 2020 - Probate Court (1243) F. 74936 2020 - Jail (1100) G. 74974 2020 - Pct 2 Administration (1200) H. 74901 2020 - Pct 2 Sanitation (1100) I. 74922 2020 I.T. Department/Just Crt Tech (1242) J. 74908 2020 - Crim DA (1100) K. 74909 2020 - Constable Pct 1 (1100) L. 74851 2020 - PCT1 CRC (1100) M. 74920 2020 PCT. 1 R&B (1200) N. 74852 2020 - PCT1 R&B (1200) O. 74842 2020 - Domestic Relations Office (1100) P. 74857 2020- Safety (1100) Q. 74860 2020 - Tax Office (1100) R. 74833 2020 - Constable Pct 1 (1100) S. 74877 2020 - 1115 WAIVER DSRIP (1100) T. 74838 2020 - Health & Human Services Dept. / IMM (1293) U. 74868 2020 - Health & Human Services Dept. - PHEP Hazards (1293) V. 74871 2020 - Health & Human Services Dept. / Clinics (1100) W. 74836 2020 - Health & Human Services Dept. / Zika HRSA (1293) X. 74837 2020 - Fac. Mgmt. Security Division (1100) Y. 74815 2020 - 449th District Court (1100) Z. 74819 2020 - Mailing Services (1100) 4. 2020 Interdepartmental transfers: A. 74820 SELF FUNDED WORKER'S COMP (2202): Approval of 2020 interdepartmental transfer within Worker's Comp from program (060) to program (065) in the total amount of $1,000.00. B. 74804 Arbitrage Calc (1100): Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Arbitrage Calc in the amount of $10,000.00 to fund arbitrage reports. C. 74818 Mailing Services (1100): Approval of interdepartmental transfer from Executive Office to Mailing Services in the amount of $594.09 to cover mailing machine lease D. 74737 Human Resources (1100): Approval of 2020 interdepartmental transfer from County Wide Adm-Contingency to Human Resources in the amount of $6,936.28 to fund anticipated expenditures. 5. Planning Department: A. 74891 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Judge's Office: A. 74898 Economic Development (1100): Discussion, consideration, and approval of the Hidalgo County Small Town Economic Development Program's disbursement of payment in the amount of $1,329.53 awarded recipient Green Thumb Nursery. 7. Monthly Fee Reports: A. 74805 District Clerk Fee report for the month of February 2020 $482,054.07 B. 74800 District Attorney's Office Check Fraud Fees Monthly Report - 2020 February 8. Sheriff's Office: A. 74854 Requesting approval for the County Treasurer to process payment for fuel reimbursement in the amount of $39.68 to Sergeant Federico Perez after auditing procedures are completed by the County Auditor. Sergeant Perez paid for the fuel expenses with his personal credit card due to the County's Citibank Card not working properly. 9. Fire Marshal: A. 74825 Requesting reimbursement for Miguel Guerra, Fire Inspector in the amount of $143.66 for two invoices he paid out of pocket to Texas Commission on Fire Protection for one certification and one exam to be paid from requisition# 412086 after auditing procedures are completed by County Auditor. 10. Executive Office: A. 74940 Requesting approval to pay invoice 2018.19.03 in the amount of $72,995.06 for services rendered in connection with the Hidalgo County Justice Center as submitted by ROFA Architects, Inc. 11. Tax Refunds: A. 74885 ACCOUNT NUMBER PAYER AMOUNT C5660-00-001-0001-00 WAL-MART REAL ESTATE BUSINESS TRUST PROPERTY TAX DEPARTMENT-NO.3567-00 $66,655.33 M1911-00-000-0001-00 WAL-MART REAL ESTATE BUSINESS TRUST $90,646.58 W0254-00-000-0001-00 WAL-MART REAL ESTATE BUS TRST $65,617.07 B. 74889 ACCOUNT NUMBER PAYER AMOUNT B4240-01-000-0005-00 FAY SERVICING $3,893.79 M0570-00-000-0003-00 ACCUMATCH $4,411.99 S5443-00-000-0124-00 VANTAGE BANK $3,428.05 Y4500-00-001-0001-00 BROWNIES FEED & SEED CO $8,316.47 12. Membership Dues/Certifications: A. 74803 449th District Court (1100): Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for Judge Renee Rodriguez-Betancourt, in the amount of $195.00 (Requisition #00411861) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 13. Budget & Management: A. 74821 1. Approval of reimbursement in the amount of $956,996.59 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 02/27/20 to 3/11/20. 02/27-28/20 $ 6,055.91 03/02-04/20 $489,524.51 03/05-11/20 $461,416.17 TOTAL $956,996.592. Approval of wire transfer to cover claims paid. B. 74914 1. Approval of reimbursement in the amount of $548,732.96 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 03/12/20 to 03/18/20. 03/12-18/20 $548,732.96 TOTAL $548,732.962. Approval of wire transfer to cover claims paid. C. 74822 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 1-15, 2020 in the amount of $46,158.93 and requesting approval of wire transfer. D. 74802 Probate Court Contributions Fund (1243): Approval of 2020 appropriation of funds for Probate Court Contributions (1243) in the amount of $20,000.00 to fund anticipated expenditures. 14. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 74965 Requesting approval to enter into a 36 month agreement for monitoring services with Superior Alarms for HIDTA, for an annual total cost of $420.00, subject to HB 1295. B. 74839 Tax Office: Approval to enter into a 36 month Lease Agreement with G.E. Capital Information Technology Solutions, dba, Ricoh USA, Inc., through Hidalgo County's mebership with DIR Cooperative Contract DIR-CPO-4435. Requisition# Months Model Monthly Payment 00411678 36 IM430F $56.10 C. 74963 District Attorney's Office ( HC Morgue): 1. Requesting authority to enter into a 36 month agreement with Unifirst for scrub sanitation services to be used by the Hidalgo County Morgue. Subject to compliance with 1295 Form. 2. Requesting authority for Ricardo Rodriguez, Jr., District Attorney to execute agreement. D. 74969 Requesting authority to advertise (re-advertise when applicable) and approval of plans and specifications developed/drafted by project engineer, Halff Associates, Inc, for the construction of the, "ADA Bus Shelter on N. 12th Ave. and Stubbs St." E. 74875 District Attorney's Office: Requesting approval to enter into a 12 month Service Agreement with RSP Business Solutions for the continued design, development and maintenance of the District Attorney's Website with services billed monthly at a rate of $350.00 including authority for County Judge to sign all required documentation. F. 74948 Requesting approval to subcontract Chanin Engineering for structural engineering services for Pct. 4, Facility Improvements for Storage Addition. G. 74951 County Wide: Requesting authority to exercise the one (1) year extension [under the same rates, terms, and conditions] with Butch's Oilfield Service, Inc. as provided in the current contract agreement C-19-072-05-07- "Water Extraction Services". H. 74932 County Judge's Office for Emergency Management is requesting authorization and approval to purchase promotional items [as described in BACKGROUND and further detailed in supporting documentation] through a “Public Purpose” declaration pursuant to Texas Constitution Article 3, Section 52(a) for the period of March 24, 2020 through December 31, 2020 I. 74942 Approval of Application for Payment No. 3 in the amount of $1,085,074.93 for the Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC through Contract C-19-017-11-05 and reviewed by the project engineer, Saul R. Munoz, P.E. J. 74912 430th District Court: Requesting authority to exercise the final one (1) year extension [under the same rates, terms, and conditions] with Jose E. Garcia as provided in the current contract agreement C-17-036-03-07- "Lease of Building". K. 74856 County Court at Law 4: Approval to enter into a 48 month Capital Lease Agreement with G.E. Capital Information Technology Solutions, dba, Ricoh USA, Inc., through Hidalgo County's membership with DIR Cooperative Contract DIR-CPO-4435. Requisition Months Model Monthly Payment 00411324 48 IMC4500 $127.47 L. 74925 Hidalgo County Constable Pct. 2 Pursuant to Texas Local Government Code, 263), Hidalgo County Constable Precinct 2 is requesting the following, including but not limited to the assets/items more specifically described in Exhibit A attached herein: 1. Approval to declare assets as “salvage property" as per TxLGC 263.151(1), 'items are obsolete/unsable and/or so damaged...' and have "no book value"; and, 2. As per TxLGC 263.152(a)(1)(3) approve an "Order" that the "salvage property" be destroyed or otherwise disposed of [via landfill by both Pct. #2 Constable and Pct. 2 personnel] inasmuch as attempt to sell the "salvage property" [results of attempt to sell attached herein]; M. 74834 Requesting authority to exercise the a thirty (30) day extension as permitted under the current agreement for Consulting Services with vendor, Judith L. Branham, for the Domestic Relations Office (DRO). N. 74865 Health & Human Services: Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3 Sec 52 for the purpose of outreach items for a period of 03/24/2020 to 12/31/2020. O. 74878 Acceptance and approval of pay request #1 in the amount of $20,400.00 as submitted by J&R ENGINEERING LLC , for WA#1, Pct. 1 Mile 1 East Rd. Project. P. 74876 Acceptance and approval of Payment Application No. 1 in the amount $32,400.00 submitted by RGV Solar Power Systems, in connection to the "Solar Light Project Monte Alto" for Pct. 1 including authority for County Treasurer to issue payment after Auditing process completed. Q. 74874 Requesting approval of payment of invoice # 3 in the amount $1,282.12 submitted by Strada Group Developing Solutions, in connection with the consulting, design, and construction engineering for the "Solar Light Project Monte Alto" for Pct. 1. R. 74736 Requesting approval of Application Payment No. 5 in the amount of $244,079.43 for services rendered in connection with the "Construction Manager at Risk (CMAR) for the Pct. 1 Tax Office Project GMP Amendment #1" as submitted by Erickson Construction, LLC. S. 74867 1. Requesting approval of Change Order No. 5 in connection with contract No. C-17-027-07-25 with NM Contracting, LLC for the Hidalgo County Precinct #2 -CO WIDE SERVICE SHOP PROJECT as recommended by project architect The Warren Group, Inc. and subject to compliance with HB1295 when and if applicable. 2. Requesting approval of Change Order No. 6 in connection with contract No. C-17-027-07-25 with NM Contracting, LLC for the Hidalgo County Precinct #2 -CO WIDE SERVICE SHOP PROJECT as recommended by project architect The Warren Group, Inc. and subject to compliance with HB1295 when and if applicable. T. 74869 Approval fo the following invoices (for audit, processing and payment) as submitted by contracted project engineer; MEG Engineers. C-19-210-09-03. Invoice No. Project Total Date P.O. 20-03-0003 Linn-San Manuel Veterans Park Project $15,357.00 03/05/2020 812914 U. 74811 Requesting approval to exercise one (1) year renewal with the contracted vendor, US Bank National Association, through the Texas Smart Buy Contract 946-M3 for Retail Fuel Card Services. V. 74812 Ms. Linda Fong, First Assistant is requesting the removal of assets detailed in Exhibit A [attached herein] from Hidalgo County Auditor's inventory list. W. 74843 Requesting approval for removal of items listed in Veterans Services inventory. These items are no longer physically present in this department or part of our inventory and are further detailed in the attached supporting documentation. X. 74814 Approval of the addition/deletion of the fuel cards/users including, but not limited to, the following: 1. Hidalgo County Facilities Management - add fuel card users 2. Hidalgo County Adult Probation Department - add fuel card user 3. Hidalgo County Constable Pct No. 4 - delete fuel card users 4. Hidalgo County Texas A&M AgriLife Extension Service- add fuel card users 5. Hidalgo County Constable Pct No. 1 - fuel card users
Membership Dues/Certifications: 74859 Constable Precinct 4 (1220): Approval of the Certification of Revenues as certified by the County Auditor in the amount of $1,908.79 for the 2020 Peace Officer Allocation - LEOSE funds awarded and received from the Texas Comptroller of Public Accounts and appropriation of the same.
Consent Agenda Items 13A - 13C
Budget & Management: A. 74821 1. Approval of reimbursement in the amount of $956,996.59 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 02/27/20 to 3/11/20. 02/27-28/20 $ 6,055.91 03/02-04/20 $489,524.51 03/05-11/20 $461,416.17 TOTAL $956,996.592. Approval of wire transfer to cover claims paid. B. 74914 1. Approval of reimbursement in the amount of $548,732.96 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 03/12/20 to 03/18/20. 03/12-18/20 $548,732.96 TOTAL $548,732.962. Approval of wire transfer to cover claims paid. C. 74822 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 1-15, 2020 in the amount of $46,158.93 and requesting approval of wire transfer.
Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). 74965 Requesting approval to enter into a 36 month agreement for monitoring services with Superior Alarms for HIDTA, for an annual total cost of $420.00, subject to HB 1295.
Human Resources: A. Requesting waiver of the following, if applicable, for personnel items listed: 1. Civil Service Commission Rules - Section 3.22 2. Hidalgo County Personnel Policy Manual - Section 6.27 3. Budget Amendment Policy - Personnel Related Amendments B. AI-74972 1. Discussion, consideration and possible action on the Group Dismissal of County of Hidalgo employees by the Governing Authority as authorized by sections 7.35 & 7.36 of the Hidalgo County Civil Service Commission Rules and sections 8.21 & 8.22 of the Hidalgo County Personnel Manual for the purpose of suspending normal operations of the County or an office/Department of the County because of events beyond the control of the County (i.e., the COVID 19 a.k.a. “Corona Virus” health emergency). 2. Discussion, consideration and possible action to approve continuation of employee salary/hourly pay and benefits, including retirement benefits, during the term of the Group Dismissal on the basis that it serves a legitimate public purpose and affords a clear public benefit received in return for such action. (i.e., the health, safety, morale and welfare of the employees and constituents of the County of Hidalgo during the COVID 19 a.k.a. “Corona Virus” health emergency). 3. Discussion, consideration and action for applicable County Departments to develop necessary procedure to assist in identifying employees who may be eligible and/or qualify for benefits under state and federal laws, including but not limited to the Families First Coronavirus Response Act. C. AI-74896 Pct. 1 Road Maintenance (1200): 1. Approval to extend the following temporary full-time positions for 9 weeks beginning 04/01/2020 and ending 05/31/2020: Action Dept./ Prg. Slot # Position Title Grade Extend Temporary Full-Time Position 121-005 T178 Maintenance I 03 Extend Temporary Full-Time Position 121-005 T179 Maintenance I 03 Extend Temporary Full-Time Position 121-005 T180 Maintenance I 03 Extend Temporary Full-Time Position 121-005 T181 Maintenance I 03 2. Approval of the following personnel actions, effective upon Commissioners Court approval: Action Dept./ Prg. Slot # Position Title Grade Delete 121-005 0091 Director, Field Operations I 16 Create 121-005 0182 Director, Field Operations II 18 D. AI-74980 Health Benefits ADM (2201): 1. Approval to extend Temporary Full Time position for 13 weeks beginning 04/01/2020 to 06/30/2020: Action Dept./Prg Slot Position Title Grade Extend Temporary Full-Time position 115-009 T014 Clerk I 01 E. AI-74911 Criminal District Attorney - ASU (1281): 1. Approval to award discretionary step 3 to employee hired under slot no. 080-021- 0007, Assistant District Attorney III after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioner's Court approval. 2. Approval of the following personnel actions, effective next full pay period 03/30/2020 as follows: Action Dept./Prg. Slot # Position Title Grade Delete 080-002 0004 Assistant District Attorney V 21 080-015 0003 080-007 0198 Delete 080-002 0033 Assistant District Attorney II 15 080-015 0027 080-007 0114 Delete 080-002 0091 Assistant District Attorney II 15 080-016 0008 080-007 0151 Create 080-002 0178 Assistant District Attorney III 17 080-015 0039 080-007 0228 Create 080-002 0179 Assistant District Attorney III 17 080-016 0027 080-007 0229 Create 080-002 0180 Assistant District Attorney III 17 080-015 0040 080-007 0230 F. AI-74979 Approval to create custodial positions as needed to address issues related to COVID-19
Budget & Management: A. AI-74973 Discussion, consideration and approval to amend the “timely payment” definition of Chapters 7.103 and 8.87 of the Civil Service Commission Rules (Brown Book) and Hidalgo County Personnel Policy Manual (Blue Book) respectively, to allow up to an additional 30 days after the premium is otherwise due, for the duration of the COVID-19 Emergency Declaration. B. AI-74937 1. Discussion, consideration and declaration of public purpose for Hidalgo County to pay the online transaction convenience fees to minimize group gatherings in County facilities which could spread viruses and endanger the health and safety of the public and employees and encourage alternative means of making payments during the period in which the County COVID-19 Emergency Declaration is in effect. 2. Discussion, consideration and approval for Hidalgo County to pay the online transaction convenience fees during the period in which the County COVID-19 Emergency Declaration is in effect. 3. Approval to amend contracts with third party vendors authorizing the County to pay for online transaction convenience fees during the period in which the County COVID- 19 Emergency Declaration is in effect via monthly billing, with authority for County Judge to sign any required documents. C. AI-74831 Texas VINE Grant (1283): 1. Approval to process payment for Invoice #INV73360 from Appriss, Inc. in the amount of $7,542.56 in relation to the FY 2020 VINE Maintenance Fee for the 2nd quarter (12-1-2019 to 2-29-2020) after review, audit, and processing procedures are completed by the County Auditor. 2.Approval to submit to the Office of the Attorney General of Texas the FY 2020 Texas VINE Grant reimbursement maintenance invoice in the amount of $7,542.56 (2nd quarter) and the Texas Statewide Automated Victim Notification Service (SAVNS) Quarterly Verification of Continuing Production Record with authority for the County Judge to sign the required documents. D. AI-74915 Approval of medical coverage for the temporary employee listed below as per the Affordable Care Act (ACA) IRS Code Section 4980H - Shared responsibility for employers regarding health insurance. 1. E#160555 effective 3/1/20 E. Budget Appropriations: 1. AI-74931 SNAP-ED (1100): Approval of un-appropriation of funds for FY19 SNAP-ED in the amount of $70.56 2. AI-74886 Pct. 1 R&B (1200): Approval of 2020 appropriation of funds from the Road & Bridge unassigned fund balance into Pct. 1 Rd. Maint. (Dept 121, Prg 005) in the total amount of $800,000. to fund various operating expenses 3. AI-74910 Pct. 3 Rd. Maint (1200) Approval of 2020 appropriation of funds from the Road & Bridge unassigned fund balance into the Pct. 3 Rd. Maint (dept. 123, prog. 005) in the amount of $1,110,500.00 to fund various operating expenses. 4. AI-74864 2019 General Fund & Special Revenue Fund-Capital Leases (Various Departments): A. Approval of certification of revenues, as certified by the County Auditor, to fund capital lease expenditures. B. Approval of 2019 appropriation of revenues and expenditures to fund capital lease expenditures. C. Approval of 2019 transfers to fund capital lease expenditures. 5. AI-74892 Special Revenue & Internal Service Funds: Approval of 2020 appropriation of funds to fund various PO rollovers.
District Attorney's Office: A. AI-74955 District Attorney's Office: Requesting approval and payment of claims [more specifically detailed/listed in Exhibit A attached herein] after review and processing by County Auditor's Office for expenses incurred by the Hidalgo County District Attorney's Office. B. AI-74888 DA - Buffet-McCain Institute 1. Discussion, consideration and action to enter into an agreement between the Buffett- McCain Institute and Hidalgo County Office of the Criminal District Attorney with approval for County Judge to sign the agreement. 2. Approval of Certification of Revenues by the County Auditor for FY20 Buffet- McCain Institute and appropriation of the same. C. AI-74823 DA-Buffett-McCain Institute/Arizona State University (1281): Approval to continue the payment of salaries and fringes for one (1) Assistant District Attorney, one (1) Investigator, one (1) Coordinator and (1) Director (partial) being paid by the Buffett-McCain Institute/Arizona State University Grant.
Health & Human Services Department: A. AI-74968 Requesting approval and acceptance of the Texas Department of State Health Services Options for 90-Day Administrative Relief for Contractors Impacted by the Novel Coronavirus. This applies to existing grant contracts from the Texas Department of State Health Services. B. AI-74916 Requesting approval of the Interlocal Cooperation Agreement between The County of Hidalgo and Weslaco Independent School District. The purpose of the Agreement is for public health readiness and response that can be exercised if necessary as further described in the attached Agreement. C. AI-74884 Discussion, consideration and approval of Local Government Code Section 262.024 regarding purchasing exemption on Coronavirus related expenditures. D. AI-74861 Requesting approval to accept the Preventative Health and Health Services grant contract 537-17-0287-00001 Amendment No. 4 and for County Judge to e-sign the same. The purpose of the amendment is to extend the contract termination date from August 31, 2021 to September 30, 2021. E. AI-74907 Requesting approval to submit to Texas Department of State Health Services a request to realign available funds in the Immunization FY 20 grant budget.
Community Service Agency: A. AI-74826 Discussion, consideration, and possible action to accept donation of $2,000 from Texas Gas Service for support of the Share the Warmth Program.
Constable Pct. #4: A. AI-74859 Constable Precinct 4 (1220): Approval of the Certification of Revenues as certified by the County Auditor in the amount of $1,908.79 for the 2020 Peace Officer Allocation - LEOSE funds awarded and received from the Texas Comptroller of Public Accounts and appropriation of the same.
Sheriff's Office: A. AI-74830 Authorization and Approval of MOU regarding the United States Marshals Service and the Hidalgo County Sheriff's Office and authorization for Hidalgo County Sheriff, as user agency official, to sign the MOU. B. AI-74808 Federal Sharing - U.S. Treasury (1228): Approval of 2020 appropriation of funds into Sheriff's Federal Sharing - US Treasury from the unassigned fund balance in the amount of $100,000.00. C. AI-74945 Federal Sharing - U.S. Treasury (1228): Approval of 2020 appropriation of funds into Sheriff's Federal Sharing - U.S. Treasury from the unassigned fund balance in the amount of $100,000.00.
Constable Pct. #1: A. AI-74801 Discussion, consideration, and approval to appoint Jayson Rivera as Deputy Constable by Constable Celestino Avila, Jr., Constable Pct. 1 in accordance with Texas Local Government Code Section 86.011. B. AI-74917 Authorization and approval to extend Operation Stone Garden 2018 Grant # 3174704 to March 31, 2020.
Constable Pct. #5: A. AI-74957 Discussion, consideration and approval to appoint Cynthia Salinas as a Deputy Constable by Constable Daniel Marichalar., Constable Pct. 5, in accordance with Texas Local Government Code Section 86.011
Elections Administration: AI-74873 Discussion, consideration and action; in accordance with Governor Abbott’s Disaster Declaration and his March 18, 2020 Proclamation that allows municipalities, schools and all who hold their general election in May to postpone their upcoming election until November, 2020, and coupled with Judge Richard Cortez’s Declaration of Local Disaster Due to Public Health Emergency, the Hidalgo County Elections Department will not be conducting a May 2, 2020 election for any political subdivision. A political subdivision that decides to hold their election on May 2, 2020 will be responsible for administering the election themselves.
Planning Department: A. AI-74906 1. Preliminary Approval with Variance Request a. Las Olas Estates Subdivision- Pct.4 (Antonio Villanueva) (Alberta Road & Alamo Road) No. of Lots: 103 Single Family Flood Zone: B Estimated Number of Streetlights:18 Filling Stations:7 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by proposed drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Corporation. Paved: Yes, Alberta Road is paved and 4 internal streets to be paved. 2. Preliminary Approval a.San Jacinto Estates No. 10 Phase II Subdivision- Pct. 1 (Jacinto Garza) (Mile 10 North Road & Mile 4 West Road) No. of Lots: 48 Single Family Flood Zone: X Estimated Number of Streetlights:8 Filling Stations:4 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by City of Weslaco. Paved: Yes, Mile 10 North Road is paved and 4 internal streets to be paved. b. Highland Manor Subdivision- Pct. 1 (DASC Inv. LLC.) (Mile 11 North Road & Mile 5 ½ West Road) No. of Lots: 11 Single Family Flood Zone: X Estimated Number of Streetlights:N/A Filling Stations: 3 Drainage: Yes, Drainage will be provided by natural perculation and surface runoff will drain into Mile 11 North Road. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s Paved: Yes, Mile 11 North Road is paved and there will be a 1/3 escrow for the future improvement of Mile 5 ½ West Road. 3. Final Approval a. Tierra Del Sol Acres Phase 1 Subdivision - Pct. 3 (Paul A. Daniec) (Mile 6 North Road & El Conejo Road) No. of Lots: 31 Single Family Flood Zone: C Streetlights: 7 Filling Stations:2 Drainage: Yes, Drainage is provided by storm sewer system and detention is provided by widening the existing drain ditch. ETJ: No, Rural Area. Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF’s have been installed. Paved: Yes, Mile 6 North Road and 1 internal street are paved. 4. Final Approval with Financial Guarantee a. J.A. Garcia Subdivision- Pct. 3 (Juan Angel Garcia) (Minnesota Road & Mile 3 Road) No. of Lots: 2 Single Family Flood Zone:C & A Streetlights: N/A Filling Stations: N/A Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Minnesota Road side ditch. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Agua S.U.D. Sewer: Yes, 1 existing OSSF and 1 OSSF has been escrowed. *Final Approval with cash deposit in the amount of $1,500.00 for 1 OSSF. Paved: Yes, Minnesota Road is paved.
Urban County: A. AI-74900 “Subject to compliance with HB 1295” the Urban County Program is requesting approval of a best and final negotiated contract for Professional Engineering Services with CSJ Group. in the amount of $17,650.00 utilizing CDBG FY 31 (2018) Elsa Street Improvements Funding and approval of Work Authorization No. 1. Pending legal review. B. AI-74883 Subject to Compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with Foremost Paving, Inc., the lowest responsible bidder in the amount of $317,413.00 utilizing Edcouch Street Improvements, UCP funds from Fiscal Years 30, 31 & 32 (2017, 2018 & 2019). Pending legal review
IT Department: A. AI-74924 Requesting approval and authorization of the following payment applications for the Hidalgo County Annex NOC Renovation as submitted by contractor, Noble Texas Builders and as reviewed by the project engineer, Halff Associates: 1. Payment application no four in the amount of $3,288.60. 2. Payment application (Retainage) in the amount of $12,202.50. with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor (PO#793539). B. AI-74835 Authorization and approval to purchase and upgrade wireless devices with service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Department: Employee/ID: Description: Current Service Plan: New Service Plan: Equipment/Cost: Comm. Pct. 1 David L. Fuentes /219355 Upgrade America's Choice II 400 Share Unl $29.99/mo 4G Custom Nationwide Unl. Mins+MSG Unl + Email&Data Unl @ $39.99 + $5.00 (taxes/fees) per month Apple iPhone XR 64GB @ $0 Comm. Pct. 2 Eduardo Cantu /207934 New iPad w/ data service Custom 4G Unl. MB Plan w/MBP for National Security, Public Safety, & First Responders @ $37.99/mo Apple iPad Pro 11"-64GB @ $799.99 InvisibleShield Glass VisionGuard Screen @ $38.99 SlimGo Case @ $99.99 Pencil @ $129.87 Domestic Relations Office Ida Trejo /238104 New iPhone w/ Service 4G Custom Nationwide Unl. Mins + Msg Unl + Email&Data Unl @ $39.99 + $5.00 (taxes/fees) per month iPhone Xs 64GB @ $0 County Judge Office Use New Data Cards 10 @ $ 37.99 each $ 0 Cost for equipment
WIC: A. 74816 WIC ADMIN - Program: 001 - (1292) 1. Requesting approval to accept the FY 2017 amended contract and funding for FY 2020 reallocated funds Mid-Year Amendment in the amount of $11,609,601.00. 2. Accept the decrease in funding in the amount of (280,938.00) for the FY 2020 Mid - Year Amendment. 3. Accept the increase of the Base Participant Rate of $13.59. WIC - TXIN Internet Funding Program: 022 - (1292) 1. Requesting approval to accept the TXIN Internet in the amount of $39,990.00 for the FY 2020 Mid- Year Amendment. 2. Requesting approval of Certification of Revenues in the amount of $39,990.00 as certified by the County Auditor for the FY 2020 Mid- Year Amendment and appropriation of the same. WIC - Improving the Participant/ Clinic Experience (IPE) Program: 023 - (1292) 1. Requesting approval to accept the Improving the Participant / Clinic Experience (IPE) in the amount $40,182.00 for the FY 2020 Mid-Year Amendment. 2. Approval of Certification of Revenues in the amount of $40,182.00 as certified by the County Auditor for the Improving the Participant / Clinic Experience (IPE) FY 2020 Mid-Year Amendment and appropriation of the same. WIC -Extra Other Funding Program: 024 - (1292) 1. Requesting approval to accept the Extra Other Funding in the amount of $257,000.00 for the FY 2020 Mid- Year Amendment. 2. Requesting approval of Certification of Revenues as certified by the County Auditor, in the amount $257,000.00 and appropriation of the same.
Auditor's Office: A. AI-74824 Requesting approval to submit the "Pro Rata Tobacco Settlement Distribution County Expenditure Statement - 2020" to the Department of State Health Services, and authorize County Judge to execute the report. B. AI-74962 1. Approval of Certification of Revenues as certified by the County Auditor for various TXDOT projects. 2. Approval of 2019 appropriation of funds for various TXDOT projects in the total amount of $10,386,272.47.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-74887 1. Approval to purchase real property located within Original Townsite of Edinburg & West Meadows an addition to the City of Edinburg, in accordance with the terms of the Real Estate Sales Contract approved by Commissioners Court with authority for the County Judge and/or Executive Officer to execute the closing documents of such real property acquisition. 2. Authority for County Treasurer to issue payment via wire transfer (as requested by Title company) after review and auditing procedures are completed by County Auditor. 3. Approval of lease agreement between Hidalgo County and PlainsCapital Bank. C. AI-74938 Appointment of member to the Hidalgo County Housing Authority Board by Pct. #2 for May 4, 2020 - May 4, 2022 term. D. AI-74904 Approval to accept settlement check from ACCC Insurance Company in the amount of $431.06 to settle auto accident claim with County vehicle. (Precinct 3)
Precinct #1 - Comm. Fuentes: A. AI-74977 Requesting approval of the "request for access" submitted by RWE, Renewables Americas, LLC, with authority for the County Judge to sign the request for access document.
Precinct #2 - Comm. Cantu: A. AI-74943 Proclamation declaring March as National Nutrition Month.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-74841 Requesting to approve an Amendment to the Provider/Network Participation Agreement to our existing agreement with Aetna, and other necessary documents as provided by the vendor. B. AI-74806 Acceptance and approval of a rebate check from Staples (awarded contract through TASB-BuyBoard cooperative purchasing program), in the amount of $23,394.54. C. Hidalgo County 1. AI-74893 Discussion, consideration and/or action on approval of Amendment to Commercial Electricity Service Agreement between Gexa Energy, LP and Hidalgo County in connection with energy/power with authority for Mr. Valde Guerra, HC Exec. Officer to sign any necessary documents related to the amendment and/or service-related as previously approved by HCCC [ai # 73951 01-14-20] for the term of April 01, 2020, through December 31, 2022 subject to legal final review and approval 2. AI-74929 Acceptance and approval to execute Amendment No. 6 between Hidalgo County and Architect, HDR Architecture, Inc., [C-16-141-10-31] to include additional services [described in document] for the lump sum of $265,000.00 for the "Construction of the New Hidalgo County Courthouse" Project. 3. AI-74953 Requesting approval of Work Authorization #2 in the amount of $875,000.00 under the current agreement with Jacobs Project Management Services Co. (C-16-267A-07-25), for the provision of added scope [described in document] for the Hidalgo County Courthouse Project. 4. AI-74970 Acceptance and approval to execute Amendment No. 2 between Hidalgo County and Rike Ogden Figueroa Allex Architects, Inc. [#C-18-025-11-20] to reflect a reduction from original scope of services and rename project to, "Hidalgo County Precinct No. 4 Justice Center." 5. AI-74919 Requesting action for the selection of an evaluation committee to score and grade RFP responses (6 proposals) received for "Debris Monitoring and Management Services". 1. 2. 3. 4. 5. 6. AI-74866 Requesting approval to enter into 21 lease agreements for a term of 60 months each with awarded vendor, Enterprise Fleet Management, through HC's membership with TIPS, contract# 190402, REQ# 412366, for an estimated total of $80,705.66 remaining seven (7) months of FY20 and for the County Judge to be listed as an authorized signee and recommending Valde Guerra, County Executive Officer, as an additional Authorized signee. D. County Judge's Office 1. AI-74245 Recommendation by Chief Ricardo Saldana, HC/EMC for HCCC to discuss, consider and take action pursuant to current agreement under article 19 and exercise the "thirty (30) day written notice of termination of contract" with McAllen Communications Company #E-19-077-05-07 for the Lease of Tower-McCook with vacating of premises to be prior to the expiration of contract. E. Pct. 1 1. AI-74490 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) "professional service"; B. Presentation of the scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved pool of professional surveyor service providers required for On-Call Surveyor Services located within Precinct No. 1. Quintanilla Headley & Associates, Inc. R. E. Garcia & Associates Gonzalez De La Garza, LLC Evaluator #1 99 96 95 Evaluator #2 98 96 94 Evaluator #3 96 94 93 TOTAL 97.6 95.3 94.0 Ranking C. Authority for Purchasing Department to negotiate a professional service agreement for the purpose of On-Call Professional Surveyor Services for projects located within Hidalgo County Precinct No. 1 with top-ranked firm of _________________________. 2. AI-74921 Acceptance and approval of the Certificate of Construction Completion for "Build Back Services" for property located at 1902 Joe Stephens in Weslaco, and as certified by project engineer, Halff Associates Inc. 3. AI-74858 Requesting approval of an Agreement between Hidalgo County and Texas Gas Service Company for gas installation of 100 feet of service pipe at the Hidalgo County Precinct No. 1 - "Generator Project", with authority for the County Judge to execute the agreement. 4. AI-74840 Requesting approval of Work Authorization #2 in the amount of $434,771.26 through C- 18-195-07-31 with L & G Engineering for engineering services for 19 parcels including right-of-way map, right-of-way acquisition, and compensable utility management from Mile 14 ½ to SH 107 for Mile 6 Project located in Pct. 1. F. Constables 1. AI-74783 Constable Pct. #2: Requesting approval to purchase the following one (1) 2020 Chevy Tahoe PPV 4x2 through our membership/participation with HGAC Buy # VE11-18 (exp 10.31.2020) with Caldwell Country Chevrolet in the amount of $35,043.90 which includes a HGAC fee of 600.00 the through Requisition #410661. G. Sheriff's Office 1. AI-74934 Requesting authority to advertise the Turnkey Project to Purchase, Replace & Install Boilers at the HCSO with approval of plans and specifications developed/drafted by project engineer, Halff Associates, Inc, RFB No. 2020-047-04-22-TDL. 2. AI-74935 Requesting authority to advertise the construction of a Bus Barn at the HCSO with the approval of plans and specifications developed/drafted by project engineer, Halff Associates, Inc., RFB No. 2019-267-04-22-ABV. 3. AI-74807 In accordance with Texas Government Code 791.014 requesting approval of qn interlocal cooperation agreement between Hidalgo County and the City of Alton for the mutual benefitw and assistance in connection with surplus law enforcement equipment and accessories. 4. AI-74954 A. Acceptance of name change of sole source vendor, Spillman Technologies Inc. to Motorola Solutions Inc., as a result of sale of assets and thus continuing the sole source status; B. Requesting authority to process the following requisitions into Purchase Orders [in order to issue payment] to Motorola Solutions Inc: Req. #40942 in the amount of $118,205.81 for renewal of Annual Maintenance/Support for term 03-01-20 to 02-28- 21; [through the sole source declaration of 11/13/2012 - AI-35182 including all future purchases of equipment, license, software, maintenance-support and related services]. 5. AI-74827 Pursuant to Tx. Local Government Code, Chapter 791, acceptance and approval of a Memorandum of Understanding between Hidalgo County and Jim Hogg County for the housing of County inmates on an as needed basis. 6. AI-74813 Requesting authority to purchase seven (7) License Plate Reader Systems for the HCSO through our membership/participation with DIR-TSO-4101 through requisition 409676 Motorola in the amount of $137,026.00. H. Co. Wide 1. AI-74850 A. Requesting exemption from competitive bidding requirements under TxLGC 262.024 (a)(4), a professional service; B. Acceptance and approval of a one-hundred and twenty (120) day extension of short term contract for County Wide Security Guard Services with OTSO, Inc., dba, Valley Wide Services [current provider] under same rates, terms and conditions including compliance with form 1295.
26. Open Forum 32. Adjourn