1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 74569 Discussion as it relates to visit from Assistant Secretary for Housing - Federal Housing Commissioner, Brian D. Montgomery. B. 74570 Requesting approval of amendment to Hidalgo County Drainage District No.1 Civil Service Commission Manual Acknowledgement Form. C. 74568 Discussion, presentation and approval of Hidalgo County Drainage District No.1 Shredding Operations Dashboard. D. 74549 Acceptance and approval of pre-qualified firms submitting "Statements of Qualifications" for the establishment of a "Pool" for engagement through statutory and local protocol (i.e. Nomination, Evaluation/grading/scoring, Presentation to the Board for ranking, and Authority for negotiations for final agreements, etc.) on an "As Needed Basis" per project by Hidalgo County Drainage District No. 1, requiring said services as set forth in the requirements stated in the Request for Qualifications packet for the following listed Professional Services: 1. Engineering Services (HCDD1-20-006-02-05) 2. Surveying Services (HCDD1-20-007-02-05) with effective date of "Approved Pools" for a period of one (1) year, commencing March 12, 2020 E. 74507 Requesting authority to advertise and approval of RFP procurement packet [i.e. requirements, legal notice, etc.] as attached hereto for: "The Purchase of one (1) 2020 Ford Explorer Mid-Size SUV", RFP No. HCDD1-20-016-03-18, including the re-advertising of project in the event no responses are received, or proposals are rejected. F. 74452 Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-20-017-02-26, with R.O.W. Surveying Services, LLC, as it relates to On-Call Professional Surveying Services on an as needed basis to the Hidalgo County Drainage District No.1 projects (subject to Legal Review). Approved for negotiations by the HCDD1 Board of Directors on February 11, 2020 (AI#74302) G. 74454 1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. 2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Construction Materials Testing (CMT) Services On-Call (on an as needed basis) required for Hidalgo County Drainage District Projects. (C-HCDD1-20-019-__-__) FIRM NAME: SCORE: RANK: Raba Kistner, Inc. 97.33 Izaguirre Engineering Group, LLC 94.67 Alpha Infrastructure Engineering, PLLC 94.00 3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Construction Materials (CMT) Services On-Call (on an as needed basis) for Hidalgo County Drainage District Projects. H. 74547 1. Approval to delete M&O Slot#12 Construction Inspector II position (Grade 9, Step 6) 2. Approval to create Admin Slot#40 Surveying Tech I position and set salary at Grade 9, Step 1 3. Approval of Surveying Tech I Job description 4. Approval of Budget Amendment to transfer funds from M&O Budget to Admin Budget for Surveying Tech I position 5. Approval of Revised Salary Schedule 6. 2018 Bond Referendum Projects: A. 74530 1. Requesting approval of the following listed Supplemental Agreements for various 2018 Bond Referendum Projects related to Professional Services Contracts to reflect a revised "Exhibit "D" Work Schedule", with an updated termination date. (subject to Legal review and compliance to HB1295) PROJECT NAME: PROJECT ENGINEERING FIRM TERMINATION DATE CONTRACT No. a. "FM 493 & Country Road -2018 Bond Referendum Project #12" SAMES, Inc. June 5, 2021 SA-1 C-HCDD1-19-019-03-26 b. "Hidalgo Drain -2018 Bond Referendum Project #13" SAMES, Inc. October 30, 2021 SA-1 C-HCDD1-19-008-03-26 c. "Jackson Rd. Drain -2018 Bond Referendum Project #16" Quintanilla, Headley & Associates, Inc. June 30, 2021 SA-1 C-HCDD1-19-009-03-26 d. "Mile 10 & Baseline Road -2018 Bond Referendum Project #20 Quintanilla, Headley & Associates, Inc. August 31, 2021 SA-1 C-HCDD1-19-021-03-26 e. "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25" B2Z Engineering, LLC March 26, 2021 SA-1 C-HCDD1-19-010-03-26 f. "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27" B2Z Engineering, LLC March 19, 2021 SA-1 C-HCDD1-19-014-03-26 g. "East Mercedes -2018 Bond Referendum Project #10B" R. Gutierrez Engineering Corporation October 31, 2021 SA-1 C-HCDD1-19-018-03-26 B. 74542 1. Requesting approval of following listed Supplemental Agreements to Work Authorization 1 for various 2018 Bond Referendum Projects related to Professional Services Contracts to reflect revised termination dates. (subject to Legal review and compliance to HB1295) PROJECT NAME: PROJECT ENGINEERING FIRM TERMINATION DATE CONTRACT No. a. "3 3/4 Mile Rd. & Shuerbach Rd. -2018 Bond Referendum Project #2" Javier Hinojosa Engineering September 1, 2021 SA 2 to WA-1 C-HCDD1-19-012-03-26 b. "FM 493 & Country Road -2018 Bond Referendum Project #12" SAMES, Inc. June 5, 2021 SA-1 to WA-1 C-HCDD1-19-019-03-26 c. "Hidalgo Drain -2018 Bond Referendum Project #13" SAMES, Inc. October 30, 2021 SA-1 to WA-1 C-HCDD1-19-008-03-26 d. "Jackson Rd. Drain -2018 Bond Referendum Project #16" Quintanilla, Headley & Associates, Inc. June 30, 2021 SA-1 to WA-1 C-HCDD1-19-009-03-26 e. "Mile 10 & Baseline Road -2018 Bond Referendum Project #20" Quintanilla, Headley & Associates, Inc. August 31, 2021 SA-1 to WA-1 C-HCDD1-19-021-03-26 f. "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25" B2Z Engineering, LLC March 26, 2021 SA-1 to WA-1 C-HCDD1-19-010-03-26 g. "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27" B2Z Engineering, LLC March 19, 2021 SA-1 to WA-1 C-HCDD1-19-014-03-26 h. "East Mercedes -2018 Bond Referendum Project #10-B" R. Gutierrez Engineering Corporation October 31, 2021 SA-1 to WA-1 C-HCDD1-19-018-03-26 C. 74536 1. Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-19-004-03-26), with L&G Engineering, for the project: "Anaquitas -2018 Bond Referendum Project #8", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of December 1, 2021, and updated Exhibit "C-1"-Project Team, reflecting, R.O.W. Surveying Services, LLC. as a new sub-consultant (subject to Legal review). 2. Pursuant to the Board's Approval of Supplemental Agreement 1 with L&G Engineering, requesting approval of Work Authorization No. 2 in the amount of $534,314.45, to provide Engineering Services for "Anaquitas -2018 Bond Referendum Project #8", Contract # C-HCDD1-19-004-03-26-WA-2 (subject to legal review). D. 74539 1. Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-19-034-03-26), with L&G Engineering, for the project: "Mid Valley Airport -2018 Bond Referendum Project #19", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of December 1, 2021, and updated Exhibit "C-1"-Project Team, reflecting, R.O.W. Surveying Services, LLC. as a new sub-consultant (subject to Legal review). 2. Pursuant to the Board's Approval of Supplemental Agreement 1 with L&G Engineering, requesting approval of Work Authorization No. 2 in the amount of $524,231.80, to provide Engineering Services for "Mid Valley Airport -2018 Bond Referendum Project #19", Contract # C-HCDD1-19-034-03-26-WA-2 (subject to legal review). E. 74548 Discussion and Approval by Hidalgo County Drainage District No. 1 of Resolution recognizing the necessity of acquiring easements or rights of way or fee title in connection with the construction of Malone Dr & Pomelo Rd Project in Hidalgo County, Texas and authorizing the acquisition of said easements or rights of way or fee title described in the Resolution and exhibits thereto by condemnation(eminent domain)or otherwise. Single vote shall apply to all units of property described in said Resolution. F. 74555 Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-19-012-03-26), with Javier Hinojosa Engineering, for the project: "3 3/4 Mile Rd. & Schuerbach Rd. -2018 Bond Referendum Project #2", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of December 1, 2021, and updated Exhibit "C-1"-Project Team, reflecting, Brighton Group, LLC. as a new sub-consultant (subject to Legal review). 7. 2012 Bond Referendum - 2013 Bond Series: A. 74522 Requesting acceptance and approval of Work Authorization No. 6 in the amount of $35,474.00 as submitted by Millennium Engineers Group, Inc., in relation to professional CMT Services for: "Alamo Expressway Drainage Project" through awarded Contract No. C-HCDD1-19-031-04-09 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review and compliance to HB1295) 8. Right of Way Acquisitions: A. 74550 Requesting approval of the Access Easement Agreement for Parcel 19 & 22 of the J-09 project and authority of the Chairman of the Board to execute documents. 9. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't. Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 10. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 11. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 74609 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 74608 Presentation of Fund Information Report B. 74447 Discussion, consideration and approval to process the City of Pharr 2017-2018 and 2018-2019 TIRZ payment, in the amount of $127,540.00 and $136,988.22, respectively, pursuant to the interlocal agreement between the City of Pharr, Hidalgo County, and the Reinvestment Zone No. 2, City of Pharr. C. 74481 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of December 2019. 3. 2019 Interdepartmental transfers: A. 74604 CO2018B-Pct 2 Indoor Baseball Park (1353): Approval of 2019 interdepartmental transfer from CO2018B-Pct 2 Las Milpas CRC Yth Facility Prj to CO2018B-Pct 2 Indoor Baseball Park Project in the amount of $16,512.32 to fund project expenditures. 4. 2020 Intradepartmental transfers: A. 74474 2020 - D.A. ASU (1281) B. 74475 2020 - County Court-At-Law No. 1 (1100) C. 74485 2020 - Pct 2 Rd Maint (1200) D. 74563 2020 - Co Mech Shop (1200) E. 74554 2020 - Public Affairs (1100) F. 74546 2020 - County Clerk (1100) G. 74439 2020 - Pct 1 Parks (1100) H. 74437 2020 - Pct 1 Adm (1200) I. 74436 2020 - Pct 1 R&B (1200) J. 74510 2020 - Pct. 3 Rd. Maint. (1200) K. 74419 2020 - Constable Pct 1 (1100) L. 74453 2020 - Jail (1100) M. 74460 2020 - County Treasurer (1100) N. 74463 2020 - Human Resources (1100) O. 74441 2020 - 1115 Waiver DSRIP (1100) P. 74420 2020 - Health & Human Services Dept. / RLSS (1293) Q. 74440 2020 - Health & Human Services Dept. - PHEP Hazards (1293) R. 74494 2020 - Health & Human Services Dept. / ZIKA CMM (1293) S. 74509 2020 - Health & Human Services Dept. / Zika HRSA (1293) T. 74525 2020 - Health & Human Services Dept. - PHEP Hazards (1293) U. 74480 2020 - Health & Human Services Dept. / PHHS (1293) 5. 2020 Interdepartmental transfers: A. 74575 Fire Marshal (1100): Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Fire Marshal (program 001) in the amount of $15,329.35 to fund the purchase of laptops for 7 units to be used for fire inspections, investigation reports. B. 74592 Pct 2 Minnesota Road (Raul Longoria to 265 Ft W of Cesar Chavez) Prj (1200): Approval of 2020 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Minnesota Rd (Raul Longora-265 W of Cesar Chavez Rd) Project in the amount of $6,600.00 to fund project expenditures. C. 74601 McAllen Heritage Museum (1100): Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into McAllen Heritage Museum in the amount of $8,334.00 for museum funding agreement. D. 74435 Pct 1 (1100): Approval of 2020 interdepartmental transfer from Pct 1 Sanitation prog. (001) to CRC prog. (050) in the amount of $1,500.00, to cover future expenditures and the lease of Kyocera printer. E. 74438 Adult Probation (1100): Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Adult Probation in the amount of $52,296.26 to fund building renovations. F. 74421 Pct 1 (1100): Approval of 2020 interdepartmental transfer from Pct. 1 Sanitation (program 001) to CRC Monte Alto (program 272) in the amount of $3,400.00, to cover future expenditures and for the Kyocera lease of printer. 6. Planning Department: A. 74502 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 74544 1. Reimbursement of Financial Guarantee a. Sol Subdivision - Pct. 1 (Fenech Sole, LLC.) (Mile 4 North Road & Mile 2 East Road) *Reimbursement request: $18,000.00 for (12) OSSF’S. C. 74593 1. Reimbursements of Financial Guarantee a. Vegas Tower Ranches Subdivision - Pct. 4 (Garco, Ltd.) (Tower Road & Alberta Road) Reimbursement request: $1,500.00 for (1) OSSF. b. Kenyon Vegas Ranches Subdivision - Pct. 4 (Garco, Ltd.) (Kenyon Road & Mile 19 North Road) Reimbursement request: $1,500.00 for (1) OSSF. c. 6 Western Vegas Subdivision - Pct. 3 (Garco, Ltd.) (Mile 6 North Road & Western Road) Reimbursement request: $3,000.00 for (2) OSSF’S. 7. Monthly Fee Reports: A. 74366 District Clerk Fee Report for the month of January 2020 $429,549.49 8. Executive Office: A. 74416 Civil Service (1100): Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor: Vendor Invoice Date PO# Amount Purpose/Event Jason's Deli 2/6/20 811297 $ 66.08 Civil Service Commission Meeting 2/6/20 9. Tax Refunds: A. 74537 Account Number Payer Amount K2400-00-000-0403-10 Texas Produce Warehouse LLC $5,742.62 K2400-00-000-0403-10 Texas Produce Warehouse LLC $6,524.90 10. Membership Dues/Certifications: A. 74587 Requesting approval for requisition #410876 to the National Narcotic Detector Dog Association for Javier Solis, Jaime Garcia and K9, Juan Moreno and K9, Oscar Elizondo and K9, Isidro Perez and K9 and Armando Pena and K9 in the amount of $55.00 each for membership dues with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor. B. 74505 Approval to pay Texas Criminal Defense Lawyers Association Membership Dues, in the amount of $60.00 for Sonia Salinas-Cerda, Public Defender II, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor. C. 74472 Approval to pay 2020 membership dues to Texas Association of Counties in the amount of $150.00 for Lita L. Leo, County Treasurer, after review and auditing procedures are completed by the County Auditor's Office. Approval to pay 2020 membership dues to National Association of Latino Elected and Appointed Officials (NALEO) in the amount of $100.00 for Lita L. Leo, County Treasurer, after review and auditing procedures are completed by County Auditor's Office. 11. Headstart: A. 74466 Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: January 2020 B. 74467 Approval of Monthly Special Services Report: January 2020 C. 74465 Approval of Monthly Average Daily Attendance (ADA) Report: January 2020 D. 74464 Approval of Monthly Financial Report: January 2020 13. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 74595 Requesting approval of Change Order Nos. 1 through 3 (C-19-017-11-15) with 2GS, LLC dba Earthworks Enterprise for the Hidalgo County Precinct #2 - Dicker Road Reconstruction Project from (23rd Street to Jackson Road) as recommended by the project engineer, Saul Muñoz, P.E. B. 74597 Requesting approval to subcontract Halff Associates, Inc. for mechanical, electrical, and plumbing engineering services for Pct. 4, project-specific "Design & Construction of New Mechanical Shop". D. 74535 449th District Court Requesting approval to enter into a thirty-six (36) month copier lease agreement with G.E. Capital Information Technology solutions, dba, Ricoh USA through Hidalgo County's membership/participation in DIR Contract [DIR-CPO-4435]. REQUISITION MONTHS MODEL MONTHLY PAYMENT 00408859 36 IMC4500 $ 284.02 E. 74564 Approval of the following invoices (for audit, processing and payment) as submitted by contracted project architect; Quintanilla, Headley and Associates, Inc. Inv Date Inv Number Project Inv Amount P.O. 02/20/2020 10826 FM676 Mile 5 From Taylor to Ware Rd. $68,640.00 807147 F. 74538 Pursuant to professional services agreement C-19-276-10-22 (Article 14), request for approval by project engineer SDI Engineering, LLC to permit subcontracting for project-specific "Design and Construction Phase Services for the "Linn-San Manuel Veterans Park" project in Precinct 4 with the following: 1. Trinity MEP Engineering 2. Milnet Architectural Services G. 74488 1. The Office of Constable Pct. 2 is requesting to declare assets as described in Exhibit "A" declared as "missing" and not located with all supporting documentation required attached herein; 2. Requesting approval to remove said assets listed on Exhibit "A" from the inventory list for the Hidalgo County Constable Pct. 2 Office. H. 74461 Restatement for clarification purposes of CC record/minutes for Consent-AI #74363/HCCC meeting of 2-11-20 for the following items: 1. Requesting authority to exercise the first (1st) one year extension [of 2 possible] with the same rates, terms and conditions with Rentokil North America, Inc., dba, Target Specialty Products as provided under the current contract agreement #C-18-248A-02-12 "Purchase of Mosquito Control Chemicals" with extension number E-20-004A-02-11; 2. Requesting authority to exercise the first (1st) one year extension [of 2 possible] with the same rates, terms and condition with Clarke Mosquito Control Products, Inc. as provided under the current contract agreement #C-18-248C-02-12 "Purchase of Mosquito Control Chemicals" with extension number E-20-004C-02-11. I. 74424 1. Requesting approval to declare as "Surplus" the items listed in Exhibit "A" [office furniture, equipment, vehicles and court awarded vehicles/items] for the purpose of sale through auction scheduled for 03-14-2020 in accordance with Texas Local Government Code 263.152(a)(1); AND, in the event "NO BIDS" received, 2. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 03-14-2020 resulted in no bids were received; 3. Requesting authority to publish advertisement for the auction of surplus items scheduled for 03-14-2020. J. 74428 Approval of Application for Payment No. 11 in the amount of $60,290.55 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E. K. 74434 "Restatement of Public Purpose" approved HCCC [12-30-19 C/AI#73740] for HC Pct. #1, specifically for the purchase of the following promotional items: Badge holders and Lanyards to be distributed at the 2020 South Texas All Hazards Conference from March 25th, 2020 through March 26th, 2020. L. 74451 Acceptance and approval of Invoice No. 20010 in the amount of $2.806.25 as submitted by Javier Hinojosa Engineering for professional engineering services under contract C-19-243-07-16 for Pct. 3 Guard Rail Improvements. M. 74457 1. Adm. Capt. Jose Vasquez, on behalf of the Hidalgo County Sheriff's Office is requesting the declaration of assets as "salvage" [pursuant to definition in Tx. LGC 263.151(1)] listed in Exhibit "A" contained herein as supporting documentation with no value for disposition [via TxLGC 262.152 (a)(1)] through auction; 2. Approval to dispose of assets described in Exhibit A herein through landfill [via TxLGC 262.152(a)(3)] in the event the attempt to sell through auction fails N. 74458 Approval of the following invoices (for audit, processing and payment) as submitted by contracted project architect; ERO Architects. C-19-304-12-17 CC 12/17/2019. Invoice No. Project Total Date P.O. 2020-0019 Hidalgo County Pct.4 Mechanical Shop $10,147.50 02/10/2020 811836 O. 74489 Acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #4 Contract# C-18-142-05-08 for "Hidalgo County Sheriff's Office Bus Barn", through the current (On-Call) Agreement.(PO#800977). Invoice # Amount 10033871 $4,631.35 P. 74497 Approval to exercise the sixty (60) day grace period extension as provided in the following contracts E-19-046-02-26 (Gulf Data Products) and E-19-046A-02-26 (Scott Merriman, Inc.) for Hidalgo County - "General Printing Services and Related Supplies" under the same rates, terms and conditions so as to have no lapse in service while procurement process is completed and awarded. Q. 74508 1. Approval of an "Exception" to the current HC Accounting Procedures Manual/Policies & Procedures A. & B. Non-travel Meals, Refreshments & Related costs [M.1, Pgs. 2,3 of 5] for PO#s 810070, 811752 & 811675 as events exceed the permitted caps/limits of $250.00 for same including authority to honor said POs for the processing of invoices for payment; 2. Hidalgo County Office of the Criminal District Attorney-Human Trafficking Division [spearheads the RGV Anti-human Trafficking Task Force] is requesting approval of an "Exception" to the current HC Accounting Procedures Manual/Policies & Procedures A. & B. Non-travel Meals, Refreshments & Related costs [M.1, Pgs. 2,3 of 5] specifically to "Waive" the $250 cap for events to be held [through 12-31-20] under the Arizona State University/McCain Institute funded for The Buffett McCain Institute Initiative to Combat Modern Slavery due to the multiple law enforcement agencies and organizations involved. R. 74511 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Mats, Dust Mops & Shop Rags & Towels" - RFB No.: 2020-042-03-18-TDL, including the re-advertisement of project if/when necessary or required. S. 74521 Requesting approval of twelve (12) thirty-six (36) months Capital Copier Lease with awarded vendor G.E. Capital Information Technology Solutions, dba, Ricoh USA through Hidalgo County's membership/participation in the DIR Cooperative Purchasing Program Contract [DIR-CPO-4435]: REQUISITION # MONTHS MODEL MONTHLY PAYMENT 00409366 36 RICOH MP 5055SP $269.23 T. 74529 Requesting acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #3 Contract# C-18-142-05-08 for Five (5) Bus Shelters with accessible parking (PO#789747): . INVOICE #: AMOUNT: 10033877 414.80 U. 74310 Requesting approval payment for invoice #40085 under Work Authorization #7 submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided under C-17-243-09-05 for Preliminary Design & Construction Phase Services of Justice Center Bldg in the amount of $998.13. V. 74333 Authority to advertise and approval of procurement packet for "Purchase of Mobile Surveillance Towers" RFB 2020-020-03-18-MEG with authority to re-advertise when and/if applicable. W. 74312 Approval to exercise a one year extension as permitted in the current contract agreement C-19-037-04-09, under the same rates, terms, and conditions with Tri- County Communications, LTD for "Repair, Removal and installation and/or Purchase of Radios, Computers and other Misc. Equipment" effective May 02,2020- thru April 30,2021. X. 74531 Approval of the addition of the fuel card/users including, but not limited to, the following: 1. Hidalgo County Adult Probation Department - delete fuel card users 2. Hidalgo County Criminal District Attorney's Office HIDTA Task Force - add fuel card user 3. Hidalgo County Tax Office - add/delete fuel card users
74487 Pct. #1 (1200): Approval of 2019 interdepartmental transfer from program 005 to program 266 in the amount of $5,967.00 to fund expenditures for requisition # 410601.
Consent Agenda Items 12A & 12B
Budget & Management: A. 74483 1. Approval of reimbursement in the amount of $1,071,659.59 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 01/30/20 to 02/12/20. 01/30-31/20 $ 6,731.55 02/03-05/20 $ 460,810.41 02/06-12/20 $ 604,117.63 TOTAL $1,071,659.592. Approval of wire transfer to cover claims paid. B. 74482 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of February 1-15, 2020 in the amount of $48,927.03 and requesting approval of wire transfer.
74556 Requesting approval for payment of a claim for CG Shop, LLC for Invoice # 7295 in the amount of $ 745.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
County Judge's Office: A. AI-74573 Approval of an Interlocal Agreement between the County of Hidalgo and the City of McAllen to broadcast Commissioners Court meetings.
District Courts: A. AI-74429 449th DC: 1. Authorization to submit grant application to Office of the Governor, Public Safety Office Criminal Justice Division Specialty Courts Program for FY 2021 in relation to the Hidalgo County Juvenile Drug Court Program. 2. Approval of Resolution in Support of the Hidalgo County Juvenile Drug Court Program and to designate County Judge as the grantee's authorized official and to sign documents. 3. Approval of CEO/Law Enforcement Certifications and Assurances Form and to designate the County Judge as the grantee's authorized official and to sign documents. B. AI-74430 449th DC: Authorization to submit grant application to the U.S. Department of Justice Office of Juvenile Justice & Delinquency Prevention (OJJDP) for the FY 2020 Juvenile Drug Treatment Court Program. C. AI-74442 449th DC: 1. Authorization to submit grant application to Office of the Governor, Public Safety Office Criminal Justice Division Specialty Courts Program in relation to the FY 2021 Hidalgo County LIFELINES Girls Juvenile Mental Health Court Program. 2. Approval of Resolution in Support of the Hidalgo County LIFELINES Girls Juvenile Mental Health Court Program and to designate County Judge as the grantee's authorized official and to sign documents. 3. Approval of CEO/Law Enforcement Certification and Assurances Form and to designate the County Judge as the grantee's authorized official and to sign documents. D. AI-74533 449th DC: 1. Authorization to submit grant application to the Office of the Governor, Public Safety Office Criminal Justice Division Criminal Justice Program in relation to the FY 2021 Hidalgo County LIFELINES Girls Juvenile Mental Health Court Program. 2. Approval of Resolution in Support of the Hidalgo County LIFELINES Girls Mental Health Court Program and to designate County Judge as the grantee's authorized official and to sign documents. 3. Approval of CEO/Law Enforcement Certification and Assurances Form and to designate the County Judge as the grantee's authorized official and to sign documents.
Community Service Agency: A. AI-74520 Presentation and discussion regarding 2019 Programatic Outcomes. B. AI-74519 Discussion, consideration, and action to recommend approval to accept and allocate PY 2020 Direct Deposit EFT from Direct Energy, LP in the amount of $25,000 to Neighbor to Neighbor Fund, for benefit of Hidalgo County Residents for utility assistance
Elections Administration: A. AI-74495 Discussion on election updates. B. AI-74559 Discussion, consideration and approval to payout overtime hours to be worked during the election period of Early Vote, Election Day, and Runoff Election for the March 3, 2020, Primary Election, by the Hidalgo County Sheriff’s Office and Hidalgo County Constable Office assigned security deputies in accordance with Hidalgo County Civil Service Commission Rules.
District Attorney's Office: A. AI-74517 District Attorney - USDJ (1256) Approval of 2020 appropriation of funds in the amount of $110,000.00 to fund new vehicles and related law enforcement vehicle equipment expenditures. B. AI-74248 District Attorney (1256) Requesting authorization to submit the FY 2019 Federal Equitable Sharing Agreement and Certification Report on behalf of the Agency Head (Ricardo Rodriguez, Jr., Hidalgo County District Attorney) and Governing Body Head (Richard F. Cortez, Hidalgo County Judge) with authority for County Judge to sign.
HIDTA - Task Force: A. AI-74493 HIDTA (1291): Approval to submit reprogram request to South Texas HIDTA from FY 2018 grant funds in the amount of $2,151.90 and related intradepartmental transfer.
Sheriff's Office: A. AI-74572 Requesting approval to accept donation of Christian books from the BT Church Young Adults program. B. AI-74456 Requesting authorization to submit the FY 2019 Federal Equitable Sharing Agreement and Certification Report on behalf of the Agency Head (J.E. "Eddie" Guerra, Hidalgo Sheriff) and Governing Body Head (Richard F. Cortez, Hidalgo County Judge) with authority for County Judge to sign. C. AI-74432 Sheriff's Office - LBSP (1284): 1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY 21 Grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through egrants. 2. Authorization for County Judge to e-sign application under egrants as authorized official. 3. Approval of Resolution for LBSP FY 21 Grant to designate Judge Richard Cortez as grantee's authorized official and to sign required document (Funding period September 1, 2020 - August 31, 2021.).
Constable Pct. #1: A. AI-74433 Presentation and discussion of the 2019 Racial Profiling Report as presented by the Hidalgo County Constable Pct.1 Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure. B. AI-74553 Constable Pct. 1 - LBSP FY 2021 (1284) 1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY 2021 Grant with the Office of the Governor's Homeland Security Division (HSGD), through egrants. 2. Authorization for County Judge Richard Cortez, as authorized official, to e-sign application under egrants. 3. Approval of Resolution for LBSP FY 2021 Grant to designate Judge Richard Cortez as grantee's authorized official and to sign required documents (grant period September 1, 2020 - August 31, 2021) C. AI-74476 Constable Pct. 1: TTBH Discussion, consideration and approval to appoint Jayson Rivera as Deputy Constable by Constable Celestino Avila Jr., Constable Pct 1 in accordance with Texas Local Government Code Section 86.011.
Constable Pct. #3: A. AI-74415 Constable Pct. 3: Requesting authorization for the County Judge to execute the 2019 Equitable Sharing Agreement and Certification Report
Constable Pct. #4: A. AI-74318 Constable Precinct 4: Requesting authorization for the County Judge to execute the FY 2019 Equitable Sharing Agreement and Certification Report.
Tax Office - Paul Villarreal: A. AI-74423 Discussion and approval to execute an inter-local agreement between the County of Hidalgo and the City of Donna for implementation of scofflaw procedures and processes for vehicle registration denial services.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-74558 Introduction of Director of Domestic Relations Office C. AI-74566 Appointment of Hidalgo County Fire Marshal, Homero Garza D. AI-74527 Presentation and update by project manager, Jacobs, regarding the New Courthouse Project. E. AI-74418 Discussion, consideration and action on Adoption of an Order with respect to Republic Services, Inc. Project authorizing the County Judge to execute Certificates approving the Order and Public Hearing F. AI-74515 Requesting approval of the 2020 service agreement between Hidalgo County and the Boys and Girls Club of Pharr to administer the Hidalgo County Arts Program. G. AI-74580 Discussion and approval of Letter of Understanding between the County of Hidalgo and Gexa Energy Solutions authorizing a preliminary facility audit with authority for County Judge to sign the same. H. AI-74272 1. Presentation of Delinquent Tax Collection Report for the period of July 1, 2019 through December 31, 2019 2. Presentation of Fines and Fees Report I. AI-74574 Approval of 2020 Museum Funding Agreement between County of Hidalgo and the McAllen Heritage Center J. AI-74445 Approval to accept settlement check from Gemaire Distributors, LLC in the amount of $832.96 to settle auto damages to County vehicle. (Facilities Management)
Human Resources: A. Requesting waiver of the following, if applicable, for personnel items listed: 1. Civil Service Commission Rules - Section 3.22 2. Hidalgo County Personnel Policy Manual - Section 6.27 3. Budget Amendment Policy - Personnel Related Amendments B. AI-74230 Purchasing (1100): 1.Approval of the following personnel actions, effective next full pay period 03/02/2020 as follows: Action Dept/ Prg. Slot # Position Title Grade Delete 160-001 0031 Administrative Assistant III 8 Delete 160-001 0039 Administrative Analyst 7 Create 160-001 0043 Division Manager I, Procurement Support 14 Create 160-001 0044 Surplus Specialist 10 2. Approval of revised position inventory list. C. AI-74288 Community Service Agency - CSA (3300): Approval of the following personnel actions, effective next full pay period 03/02/2020: Action Dept./ Prg. Slot # Position Title Salary Delete 901-033 0042 Foster Grandparent/ Senior Companion Payroll Specialist $28,000.00 Create 901-033 0048 Accountant I $33,349.00 D. AI-74588 District Clerk (1100): Approval to award discretionary step 2 to employee hired under slot no. 090-001-0064, Deputy District Clerk I after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective next full pay period 03/02/2020. E. AI-74540 Precinct 4 (1200): Approval of the following personnel actions, effective next full pay period 3/02/2020 as follows: Action Dept. / Prg. Slot # Current Position Title Current Grade & Step Requested Position Title Requested Grade & Step Supplemental Amount Delete 124- 005 0012 Clerk III G05/S01 - - - Reclassification 124- 007 0065 Equipment Operator II G08/S02 Equipment Operator III G10/S01 - Reclassification 124- 036 0004 Equipment Operator III G10/S04 Equipment Operator IV G12/S01 - Reclassification 124- 036 0016 Equipment Operator III G10/S05 Equipment Operator IV G12/S02 - Reclassification 124- 036 0017 Equipment Operator III G10/S05 Equipment Operator IV G12/S02 - Reclassification 124- 001 0027 Coordinator I G09/S01 Supervisor II G11/S01 - Reclassification 124- 001 0024 Sanitation Attendant I G03/S05 Equipment Operator I G06/S01 - Reclassification 124- 001 0031 Maintenance I G03/S10 Equipment Operator II G08/S01 - Delete Supplemental 124- 001 0015 Maintenance I G03/S04 Maintenance I G03/S04 ($1,500.00) Add Supplemental 124- 001 0017 Maintenance I G03/S04 Maintenance I G03/S04 $1,500.00 Add Supplemental 124- 007 0018 Equipment Operator II G08/01 Equipment Operator II G08/01 $1,500.00 F. AI-74413 WIC (1292): Approval of the following personnel actions, effective next full pay period 03/02/2020: Action Dept. / Prg. Slot # Current Position Title Current Grade & Step Requested Position Title Requested Grade & Step Reclassification 350- 018 0002 Registered Nurse III G15/S01 Registered Nurse Consultant(IBCL) G18/S01 350- 001 0266 Reclassification 350- 017 0008 Peer Counselor III G05/S01 International Board Certified Lactation Consultant G11/S01 350- 001 0267 G. AI-74585 Pct. 2 Administration (1200): 1. Approval of the following personnel actions, effective next full pay period 03/02/2020: Action Dept./ Prg. Slot # Position Title Grade Create 122-005 0026 Buyer II 09 2. Approval of interdepartmental transfer. H. AI-74358 Tax Office (1100): Approval of the following personnel actions, effective next full pay period 03/02/2020 as follows: Action Dept./ Prg. Slot # Current Position Title Current Grade & Step Requested Position Title Requested Grade & Step Reclassification 140- 001 0018 Supervisor I G09/S05 Supervisor II G11/S02 Reclassification 140- 001 0021 Supervisor I G09/S05 Supervisor II G11/S02 Reclassification 140- 001 0025 Bookkeeper II G07/S05 Accounting Clerk II G08/S03 Reclassification 140- 001 0039 Bookkeeper I G05/S04 Accounting Clerk II G08/S01 Reclassification 140- 001 0170 Bookkeeper I G05/S05 Accounting Clerk II G08/S01
Urban County: A. AI-74499 Authorization for the County Judge to sign the Grant Closeout Certification and Federal Financial Report (SF-425) for the HOME Investment Partnerships Program (HOME). B. AI-74462 Subject to compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with Celso Gonzalez Construction, Inc. in the amount of $799,000.00. Precinct No. 2 UCP Funds from Fiscal Years 28, 29, 30 & 31 (2015 - 2018) Parks, Recreational Facility Improvements line item will be utilized. C. AI-74459 Subject to compliance with HB 1295, requesting approval of a best and final negotiated contract for professional engineering services –with Hinojosa Engineering, Inc. in the amount of $47,500.00 utilizing CDBG FY 31 (2018) Palmview Street Improvements Funding, and approval of Work Authorization #1. D. AI-74501 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services-Construction Materials Geo-Technical Testing services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Construction Materials Geo-Technical Testing engineering firms from the County’s approved “pool” as graded and evaluated by the City of Palmview, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 31 & 32 (2018-2019) Palmview Street Improvement funds (Greenland Subd.) Professional Service Firm Grade Ranked Izaguierre Engineering Group, LLC 94.33% Earth Co, LLC 88% RO Engineering PLLC 86% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of for the provision of Construction Materials Geo-technical Testing Service for an Urban County Program Years 31 & 32 (2018 & 2019) Palmview Street Improvements project (Greenland Subd.). E. AI-74443 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Engineering Firms from the County’s approved “pool” as graded and evaluated by the City of Elsa, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 31 (2018) Elsa Street Improvement Project funds. Professional Service Firm Grade Ranked Entech Civil Engineer 94.67% CSJ Group 95.67% International Consulting Group 94.67% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of for the provision of Engineering Service for an Urban County Program Year 31 (2018) Elsa Street Improvements project. F. AI-74427 The Urban County Program requests approval of the Emergency Solutions Grant Program Sub-Recipient Agreements with the following Non- Profit Agencies for Program Year 32 (2019) retroactively effective October 1, 2019 to May 31, 2021. (See attached Agreement) * Catholic Charities of the Rio Grande Valley * Women Together Foundation, Inc. * The Salvation Army of McAllen-Hidalgo County G. AI-74448 "Subject to compliance with HB 1295, when and if applicable." The Urban County Program is requesting the award of bids and the approval of contracts with R G Enterprises, LLC, dba G & G Contractors & A-One Insulation for the demolition and reconstruction of the following: (6) Units in the Countywide area in the total contract amount of $412,750.00 to R G Enterprises, LLC, dba G & G Contractors 1) Unit in the Countywide area, (1) unit in the City of Weslaco, (1) unit in the City of San Juan and (1) unit in the City of Mercedes in the total contract amount of $254,750.00 to A-One Insulation.
Health & Human Services Department: A. AI-74565 Requesting approval of the Interlocal Cooperation Agreement between The County of Hidalgo and McAllen Independent School District. The purpose of the Agreement is for public health readiness and response that can be exercised if necessary at or in tandem with educational institutions to include drills, table-top exercises and / or full scale exercises. B. AI-74560 Requesting approval of the Interlocal Cooperation Agreement between The County of Hidalgo and South Texas Training Center. The purpose of the Agreement is for public health readiness and response that can be exercised if necessary at or in tandem with educational institutions to include drills, table-top exercises and / or full scale exercises. C. AI-74581 Requesting approval to submit to Texas Department of State Health Services a request to realign available funds in the CPS/HAZARDS FY 20 grant budget. D. AI-74500 Requesting approval of the Interlocal Cooperation Agreement between The County of Hidalgo and Valley Grande Institute. The purpose of the Agreement is for public health readiness and response that can be exercised if necessary at or in tandem with educational institutions to include drills, table-top exercises and / or full scale exercises. E. AI-74496 Requesting approval of the Interlocal Cooperation Agreement between City of San Juan and County of Hidalgo, Texas. The purpose of the agreement is for Hidalgo County Health & Human Services Department to provide inspection and permitting of OSSF disposal systems within City of San Juan jurisdiction as further described within the Interlocal Cooperation Agreement attached herein.
Head Start Program: A. AI-74469 Discussion/Approval to Advertise and Approval of Statement of Qualification, Requirements and Scope of Services for the Following: a. Medical and Dental Providers b. Mental Health Providers c. Sign Language Interpreting Providers B. AI-74470 Discussion/Approval of Poverty Income Guidelines for Eligibility and Priority Guidelines for Selection and Enrollment PY2020-2021 C. AI-74471 Discussion/Approval for Hidalgo County Head Start Program to Make an Addendum to the Lease Agreements for the Following Centers: Head Start Centers Lessor Edinburg III Galilean Apartments, LP Mission III Pueblo de Paz Apartments, LP Mission IV Rio de Vida Apartments, LP D. AI-74468 Discussion/Approval to Revise the Pharr, San Juan, Alamo (PSJA) Program Calendar
IT Department: A. AI-74506 DISTRICT ATTORNEY'S OFFICE Authorization and approval to purchase new wireless devices with service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Employee/ID: Description: Service Plan: Equipment/Cost: 3 Office Use Child Welfare New cell phone activation 4G Custom Nationwide Unl. Mins+MSG Unl. + Email&Data Unl. @ $39.99 + $3.00 (taxes/fees) each per month Apple iPhone XR 64GB @ $0
WIC: A. AI-74477 WIC : 018-(1292) Ratification to request to submit the amended FY 20 Contract # HHS000455900001 Lactation Support Center Services Strategic Expansion Program (LSCS-SEP).
Planning Department: A. AI-74512 1. Preliminary Approval a. AAA Subdivision- Pct.3 (Angel De La Cerda) (F.M. 492 [Doffing Road] & Mile 5 North Road) No. of Lots: 1 Multi-Family Flood Zone: X Drainage: Yes, Drainage will be provided by onsite detention and discharging onto Doffing Road side ditch. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF’s Paved: Yes, F.M. 492 [Doffing Road] and Coyote Circle are paved. b. Sunset Valley Phase V Subdivision- Pct. 1 (Jose Sandoval) (Victoria Road & Stites Road) No. of Lots: 30 Single Family Estimated Number of Streetlights:6 Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s Paved: Yes, Stites Road and Victoria Road are paved. 1 internal street to be paved. c. Carrizales Subdivision- Pct. 3 (Norberto Salinas) (Western Road & Mile 6 Road) No. of Lots: 48 Single Family Estimated Number of Streetlights:10 Flood Zone: X & A. Flood zone “A” will be revised via LOMR-F before final approval. Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by discharging into HCDD#1 Regional Detention Facility. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF’s Paved: Yes, Western Road is paved and 3 internal streets to be paved. d. Carmen Avila Subdivision Phase IV- Pct. 4 (Victor Daniec Manager of Jefferson Road Property Inv., LLC) (Carmen Avila Road & Cibolo Road) No. of Lots: 96 Single Family Estimated number of streetlights: 27 Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by proposed drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s Paved: Yes, Carmen Avila Road and El Cibolo Road are paved. 5 internal streets to be paved. e. Las Olas Estates Subdivision - Pct. 4 (Antonio Villanueva) (Alberta Road & Alamo Road) No. of Lots: 102 Single Family Estimated number of streetlights: 18 Flood Zone: B Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by proposed drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Corporation. Paved: Yes, Alberta Road is paved and 4 internal streets to be paved. f. Hacienda Victoria Estates Subdivision- Pct. 4 (Leandro Rodriguez) (Richardson Road & Alamo Road) No. of Lots: 103 Single Family Estimated number of streetlights: 15 Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Corporation. Paved: Yes, Richardson Road is paved and 6 internal streets to be paved. g. Sunshine Estates No. 1 Subdivision- Pct. 1 (Richard Rupper [Girasol Dev. Group, LLC]) (Jesus Flores Road & Monte Cristo Road) No. of Lots: 109 Single Family Estimated number of streetlights: 29 Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s Paved: Yes, Monte Cristo Road and Jesus Flores Road are paved. 7 internal streets to be paved. h. San Jacinto Estates No. 10 Phase 1 Subdivision- Pct. 1 (Jacinto Garza, President of San Jacinto Enterprises, LLC.) (Mile 10 North Road & Mile 4 West Road) No. of Lots: 144 Single Family Estimated number of streetlights: 22 Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by City of Weslaco. Paved: Yes, Mile 10 North Road and Mile 4 West Road are paved. 7 internal streets to be paved. 2. Final Approval a. 6 Western Vegas Subdivision Unit II - Pct. 3 (Garco, LTD. [Richard A. Garza]) (Western Road & Mile 6 North Road) No. of Lots: 6 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Mile 6 North Road and Western Road side ditches. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF’s have been installed. Paved: Yes, Mile 6 North Road and Western Road are paved. b. Bellawoods Subdivision- Pct. 4 (Daniel Moffatt Manager of Graciela Estates, LLC.) (Benito Ramirez Road & Cesar Chavez Road) No. of Lots: 52 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by City of Edinburg. Paved: Yes, Benito Ramirez Road is paved and 1 internal street to be paved. c. Carmen Avila Phase II Subdivision- Pct. 4 (Victor Daniec Manager of Jefferson Road Property Inv., LLC.) (Carmen Avila Road & Mile 22 ½ North Road) No. of Lots: 146 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by existing drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by City of Edinburg. Paved: Yes, Carmen Avila Road is paved and 8 internal streets to be paved. 3. Final Approval with Financial Guarantee a. Vista Ridge Acres Phase VII Subdivision- Pct. 1 (J & DMC Management, LLC. Manager: John J. McClelland) (Mile 5 ½ West Road & Mile 20 North Road) No. of Lots: 38 Single Family Streetlights: 7 Flood Zone:X Drainage: Yes, Drainage will be provided by storm sewer system connecting to an existing HCDD#1 drain ditch. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s have been installed. *Final Approval with cash deposit in the amount of $6,200.00 for 2 Firehydrants. Paved: Yes, Mile 5 ½ West Road and Mile 20 North Road are paved. 1 internal street to be paved.
Precinct #1 - Comm. Fuentes: A. AI-74479 Pct. 1 is requesting approval of an "Easement and Right of Way" dedication to AEP Texas Inc., needed for the new Hidalgo County Precinct No. 1 Tax Office and with authority for the County Judge to sign the Easement and Right of Way document.
Precinct #2 - Comm. Cantu: A. AI-74576 Reappointment of a member to the Regional Mobility Authority (RMA) Board by Commissioner Pct. 2 effective 2/1/20. B. AI-74567 1. Requesting approval to submit a petition for exclusion from Hidalgo County Irrigation District No. 2 boundaries for the Pct 2 Las Milpas Park Youth Facility Project, with authority for the County Judge to execute all pertinent documents related to petition. 2. Requesting approval of payment in the amount of $250.00 to Hidalgo County Irrigation District No. 2 for reasonable legal expenses related to the review of the petition for exclusion. C. AI-74541 Requesting approval to submit an Application for Discharging Storm Water to Hidalgo County Irrigation District No. 2 for the Pct 2 Las Milpas Park Youth Facility Project in Pharr, Texas with authority for the County Judge to execute the application.
Budget & Management: A. Budget Appropriations: 1. AI-74579 Pct.4 Drainage Improvement Project (1200): Approval of 2020 appropriation of funds into Pct.4 Drainage Improvement Project in the total amount of $223,018.27 to fund salaries and operations. 2. AI-74534 Domestic Relations Office (1100): Approval to unreserve from the General Fund Family Protection Fee restricted fund balance and appropriate into the Domestic Relations Office in the amount of $20,000.00 to establish the year 2020 operating budget of the Domestic Relations Office. 3. AI-74444 Pct. 1 R&B (1200): Approval of 2020 appropriation of funds into Pct. 1 R&B (Rd. Maint.) in the total amount of $159,227.90 to fund road expenditures
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-74353 Requesting approval to award the contract to Lab Services Inc. for Drug & Alcohol testing for Hidalgo County, contract number C-20-001-02- 26. 2. AI-74518 Requesting authority to advertise for Hidalgo County-"Tire Disposal Services" RFB procurement packet 2020-091-03-18-ABV" to include readvertising if applicable. 3. AI-74583 Approval of release of retainage for the following subcontractors and as submitted by contractor, Morganti, Inc. for the, "Construction of the New Courthouse": A. Cobb Mechanical Contractors B. Metro Electric, Inc. C. MSD Building Corp. D. Hesbrook Monument Company 4. AI-74295 A. Acceptance and approval of pre-qualified firms submitting "Statements of Qualifications" for establishment of a "Pool (as listed on the RFQ Acceptance Sheets attached hereto) for engagement through the established statutory and local protocol (i.e. nomination by user grading/scoring, presentation to CC for ranking, authority for negotiations for a final agreement, etc.) on an "As Needed Basis" per project by all County Departments and /or applicable Programs requiring said services as set forth in the requirements stated in the County's Request for Qualifications packet for the following listed Professional Services with an effective date of 03-25-20: Project No. Description No. of Participants - FY2019 No. of Participants - FY2020 1 2020- 009 Construction Management Services 21 25 2 2020- 011 Engineering Services 36 44 3 2020- 012 Eng. Serv. Geotechnical & Construction Material Testing 09 07 4 2020- 013 Appraisal Services 04 05 5 2020- 014 Surveying Services 12 16 6 2020- 045 Architectural Services 19 15 B. Option for the re-advertising of any one of the professional services RFQs herein [utilizing the approved RFQs] in the event that CC wishes to promote more participation and thus expand each pool with expiration to remain the same with any additions. 5. AI-74543 Requesting approval of Amendment No. 5 to Memorandum of Understanding between Hidalgo County and the Lower Rio Grande Valley Development Council in connection with shuttle services (CC-07/31/18 R/AI #65904) provided thru Valley Metro as reviewed as to legal form by legal counsel HC DA/Civil Section. B. Executive Office 1. AI-74426 A. Requesting exemption from competitive bidding requirements, under TxLGC Chapter 262.024 (a)(4), a personal service; B. Acceptance of the proposed scope of services and authority to enter into personal services contract [C-2020-088-02-25 Effective 01-01- 2020 through 12-31-2020 with an additional 2-1 year terms under same rates, terms and conditions unless otherwise changed by both DD#1 & CC] with Davila & Associates for the provision of translation/interpreting of Hidalgo County DD#1 and Commissioners Court meeting proceedings for those in need of same through electronic devices [min. 50 devices provided by vendor] with further detail provided in background caption herein. C. Pct. 2 1. AI-74606 Acceptance of submitted proposal and approval to award to Telepro Communications through TIPS/TAPS Contract #190302 with authority to process purchase orders through the following requisition after verification of pricing is completed: Requisition No. Amount Description of Services 410893 $399,925.75 Communication/Surveillance System (including installation) for Pct 2 Regional Linear Park Project Phase I & II 2. AI-74600 Acceptance of submitted proposal and approval to award to job order contractor, Herrcon LLC through HC membership with Buy Board Cooperative Purchasing Program's awarded JOC Contract #520-16 with authority to process purchase orders through the following requisition after verification of pricing is completed: Requisition No. Amount Description of Services 410892 $58,672.85 Restroom Renovation to Install Showers 3. AI-74590 Approval of Work Authorization No. 2 (with an estimated cost of $6,530.50) as submitted by Terracon Consultants, Inc., Contract No. C-20-071- 01-28 to provide geotechnical engineering services for the Pct 2 Minnesota Road Project. 4. AI-74591 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) professional service; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with ON CALL Professional Engineering Services for Precinct No.2 Projects (on an as needed basis); B2Z ENGINEERING ICE INTERNATIONAL CONSULTING ENGINEERING JAVIER HINOJOSA ENGINEERING EVALUATOR NO. 1 98 93 95 C. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of _____________________. 5. AI-74582 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) professional service; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with ON CALL Professional Engineering Services for Precinct No.2 Projects (on an as needed basis); QUINTANILLA HEADLEY AND ASSOCIATES, INC. JAVIER HINOJOSA ENGINEERING ICE INTERNATIONAL CONSULTING ENGINEERING EVALUATOR NO. 1 98 95 93 C. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of _____________________. 6. AI-74584 Requesting approval of Supplemental Agreement No. 3 for TEDSI Infrastructure, Contract No. C-12-119-07-31 resulting in additional engineering services with an estimated cost increase of $8,000.00 for services under Work Authorization No. 3 for the Pct 2 Dicker Road Project (23rd St-Jackson Rd.). 7. AI-74589 Approval of Work Authorization No. 1 (with an estimated cost of $8,376.50) as submitted by Terracon Consultants, Inc., Contract No. C-20-071- 01-28 to provide construction material testing services for the Pct 2 Valle Alto Park Youth Facility Project. 8. AI-74578 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional services; B. Presentation of scoring grid (for the purposes of ranking by CC) the firms graded and evaluated through the County approved "pool" of professional surveying services for "ON CALL" Precinct No. 2 Projects; Halff Associates, Inc. Quintanilla, Headley, and Associates, Inc. ROW Surveying Services, LLC Evaluator No. 1 96 98 95 Ranking C. Authority for the Purchasing Department to negotiate a professional surveying services agreement commencing with the No. 1 ranked firm of ___________________________ for professional surveying services for "ON CALL & AS NEEDED" basis for Precinct No.2 Projects. D. Health & Human Services Dept. 1. AI-74478 Requesting approval of first [sole] SOQ submitted by vendor, Nuestra Clinica del Valle, as qualified by Health & Human Services Department Evaluation Committee as a member of the Hidalgo County Indigent Care Level II Program Dental Care Provider Network. E. District Clerk 1. AI-74503 Requesting approval to continue the preservation of Deed and Official Records volumes with Kofile Technologies, Inc. [awarded vendor] through HC membership/participation with GSA government contract (GS-35F-275AA) in the amount of $58,475.82 through Requisition# 409807 including authority for County Judge to sign all required documentation. F. Budget & Management 1. AI-74484 Action approving the restatement of Regular Agenda AI#74297 for meeting of 02-11-20, approval of the final negotiated contract including Amendment between Hidalgo County and Gallagher Benefits, Inc. for the project titled: Consulting Services for Self-Funded Insurance Group Health with authority for County Judge to sign additional documents necessary to a effectuate Agreement due to need for clarification of the CC record and minutes. G. Auditor's Office 1. AI-74557 A. Requesting exemption from competitive bidding requirements under TxLGC 262.024(a)(4), a professional service; B. Acceptance and approval of a Letter of Engagement between Hidalgo County [Auditor's Office] and Gray CPA Consulting, PC for the provision of consulting services 'on an as needed basis' for CaseWare support services subject to final legal review as to form by HC-DA/Civil Section and compliance with form 1295, with authority for Maria Arcilia Duran, CPA, HC Auditor to sign document. H. IT Department: 1. AI-74586 Requesting authority to purchase equipment (thru our membership with DIR-TSO-4093) from Insight Public Sector Inc. in the total amount of $66,928.69 to upgrade the network located at the Administrative Building .
29. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. AI-74513 CL-19-0668-E; Isidro Villa Huerta v Hidalgo County Detention Center D. AI-74561 Cause #C-0556-20-I; Harlin Doty v County E. AI-74449 Claim of Fernando Garcia F. AI-74526 Claim of Irma Castillo 30. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
31. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-74514 CL-19-0668-E; Isidro Villa Huerta v Hidalgo County Detention Center D. AI-74562 Cause #C-0556-20-I; Harlin Doty v County E. AI-74450 Claim of Fernando Garcia F. AI-74528 Claim of Irma Castillo 34. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 74569 Discussion as it relates to visit from Assistant Secretary for Housing - Federal Housing Commissioner, Brian D. Montgomery. B. 74570 Requesting approval of amendment to Hidalgo County Drainage District No.1 Civil Service Commission Manual Acknowledgement Form. C. 74568 Discussion, presentation and approval of Hidalgo County Drainage District No.1 Shredding Operations Dashboard. D. 74549 Acceptance and approval of pre-qualified firms submitting "Statements of Qualifications" for the establishment of a "Pool" for engagement through statutory and local protocol (i.e. Nomination, Evaluation/grading/scoring, Presentation to the Board for ranking, and Authority for negotiations for final agreements, etc.) on an "As Needed Basis" per project by Hidalgo County Drainage District No. 1, requiring said services as set forth in the requirements stated in the Request for Qualifications packet for the following listed Professional Services: 1. Engineering Services (HCDD1-20-006-02-05) 2. Surveying Services (HCDD1-20-007-02-05) with effective date of "Approved Pools" for a period of one (1) year, commencing March 12, 2020 E. 74507 Requesting authority to advertise and approval of RFP procurement packet [i.e. requirements, legal notice, etc.] as attached hereto for: "The Purchase of one (1) 2020 Ford Explorer Mid-Size SUV", RFP No. HCDD1-20-016-03-18, including the re-advertising of project in the event no responses are received, or proposals are rejected. F. 74452 Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-20-017-02-26, with R.O.W. Surveying Services, LLC, as it relates to On-Call Professional Surveying Services on an as needed basis to the Hidalgo County Drainage District No.1 projects (subject to Legal Review). Approved for negotiations by the HCDD1 Board of Directors on February 11, 2020 (AI#74302) G. 74454 1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. 2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Construction Materials Testing (CMT) Services On-Call (on an as needed basis) required for Hidalgo County Drainage District Projects. (C-HCDD1-20-019-__-__) FIRM NAME: SCORE: RANK: Raba Kistner, Inc. 97.33 Izaguirre Engineering Group, LLC 94.67 Alpha Infrastructure Engineering, PLLC 94.00 3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Construction Materials (CMT) Services On-Call (on an as needed basis) for Hidalgo County Drainage District Projects. H. 74547 1. Approval to delete M&O Slot#12 Construction Inspector II position (Grade 9, Step 6) 2. Approval to create Admin Slot#40 Surveying Tech I position and set salary at Grade 9, Step 1 3. Approval of Surveying Tech I Job description 4. Approval of Budget Amendment to transfer funds from M&O Budget to Admin Budget for Surveying Tech I position 5. Approval of Revised Salary Schedule 6. 2018 Bond Referendum Projects: A. 74530 1. Requesting approval of the following listed Supplemental Agreements for various 2018 Bond Referendum Projects related to Professional Services Contracts to reflect a revised "Exhibit "D" Work Schedule", with an updated termination date. (subject to Legal review and compliance to HB1295) PROJECT NAME: PROJECT ENGINEERING FIRM TERMINATION DATE CONTRACT No. a. "FM 493 & Country Road -2018 Bond Referendum Project #12" SAMES, Inc. June 5, 2021 SA-1 C-HCDD1-19-019-03-26 b. "Hidalgo Drain -2018 Bond Referendum Project #13" SAMES, Inc. October 30, 2021 SA-1 C-HCDD1-19-008-03-26 c. "Jackson Rd. Drain -2018 Bond Referendum Project #16" Quintanilla, Headley & Associates, Inc. June 30, 2021 SA-1 C-HCDD1-19-009-03-26 d. "Mile 10 & Baseline Road -2018 Bond Referendum Project #20 Quintanilla, Headley & Associates, Inc. August 31, 2021 SA-1 C-HCDD1-19-021-03-26 e. "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25" B2Z Engineering, LLC March 26, 2021 SA-1 C-HCDD1-19-010-03-26 f. "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27" B2Z Engineering, LLC March 19, 2021 SA-1 C-HCDD1-19-014-03-26 g. "East Mercedes -2018 Bond Referendum Project #10B" R. Gutierrez Engineering Corporation October 31, 2021 SA-1 C-HCDD1-19-018-03-26 B. 74542 1. Requesting approval of following listed Supplemental Agreements to Work Authorization 1 for various 2018 Bond Referendum Projects related to Professional Services Contracts to reflect revised termination dates. (subject to Legal review and compliance to HB1295) PROJECT NAME: PROJECT ENGINEERING FIRM TERMINATION DATE CONTRACT No. a. "3 3/4 Mile Rd. & Shuerbach Rd. -2018 Bond Referendum Project #2" Javier Hinojosa Engineering September 1, 2021 SA 2 to WA-1 C-HCDD1-19-012-03-26 b. "FM 493 & Country Road -2018 Bond Referendum Project #12" SAMES, Inc. June 5, 2021 SA-1 to WA-1 C-HCDD1-19-019-03-26 c. "Hidalgo Drain -2018 Bond Referendum Project #13" SAMES, Inc. October 30, 2021 SA-1 to WA-1 C-HCDD1-19-008-03-26 d. "Jackson Rd. Drain -2018 Bond Referendum Project #16" Quintanilla, Headley & Associates, Inc. June 30, 2021 SA-1 to WA-1 C-HCDD1-19-009-03-26 e. "Mile 10 & Baseline Road -2018 Bond Referendum Project #20" Quintanilla, Headley & Associates, Inc. August 31, 2021 SA-1 to WA-1 C-HCDD1-19-021-03-26 f. "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25" B2Z Engineering, LLC March 26, 2021 SA-1 to WA-1 C-HCDD1-19-010-03-26 g. "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27" B2Z Engineering, LLC March 19, 2021 SA-1 to WA-1 C-HCDD1-19-014-03-26 h. "East Mercedes -2018 Bond Referendum Project #10-B" R. Gutierrez Engineering Corporation October 31, 2021 SA-1 to WA-1 C-HCDD1-19-018-03-26 C. 74536 1. Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-19-004-03-26), with L&G Engineering, for the project: "Anaquitas -2018 Bond Referendum Project #8", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of December 1, 2021, and updated Exhibit "C-1"-Project Team, reflecting, R.O.W. Surveying Services, LLC. as a new sub-consultant (subject to Legal review). 2. Pursuant to the Board's Approval of Supplemental Agreement 1 with L&G Engineering, requesting approval of Work Authorization No. 2 in the amount of $534,314.45, to provide Engineering Services for "Anaquitas -2018 Bond Referendum Project #8", Contract # C-HCDD1-19-004-03-26-WA-2 (subject to legal review). D. 74539 1. Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-19-034-03-26), with L&G Engineering, for the project: "Mid Valley Airport -2018 Bond Referendum Project #19", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of December 1, 2021, and updated Exhibit "C-1"-Project Team, reflecting, R.O.W. Surveying Services, LLC. as a new sub-consultant (subject to Legal review). 2. Pursuant to the Board's Approval of Supplemental Agreement 1 with L&G Engineering, requesting approval of Work Authorization No. 2 in the amount of $524,231.80, to provide Engineering Services for "Mid Valley Airport -2018 Bond Referendum Project #19", Contract # C-HCDD1-19-034-03-26-WA-2 (subject to legal review). E. 74548 Discussion and Approval by Hidalgo County Drainage District No. 1 of Resolution recognizing the necessity of acquiring easements or rights of way or fee title in connection with the construction of Malone Dr & Pomelo Rd Project in Hidalgo County, Texas and authorizing the acquisition of said easements or rights of way or fee title described in the Resolution and exhibits thereto by condemnation(eminent domain)or otherwise. Single vote shall apply to all units of property described in said Resolution. F. 74555 Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-19-012-03-26), with Javier Hinojosa Engineering, for the project: "3 3/4 Mile Rd. & Schuerbach Rd. -2018 Bond Referendum Project #2", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of December 1, 2021, and updated Exhibit "C-1"-Project Team, reflecting, Brighton Group, LLC. as a new sub-consultant (subject to Legal review). 7. 2012 Bond Referendum - 2013 Bond Series: A. 74522 Requesting acceptance and approval of Work Authorization No. 6 in the amount of $35,474.00 as submitted by Millennium Engineers Group, Inc., in relation to professional CMT Services for: "Alamo Expressway Drainage Project" through awarded Contract No. C-HCDD1-19-031-04-09 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review and compliance to HB1295) 8. Right of Way Acquisitions: A. 74550 Requesting approval of the Access Easement Agreement for Parcel 19 & 22 of the J-09 project and authority of the Chairman of the Board to execute documents. 9. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't. Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 10. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 11. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 74609 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 74608 Presentation of Fund Information Report B. 74447 Discussion, consideration and approval to process the City of Pharr 2017-2018 and 2018-2019 TIRZ payment, in the amount of $127,540.00 and $136,988.22, respectively, pursuant to the interlocal agreement between the City of Pharr, Hidalgo County, and the Reinvestment Zone No. 2, City of Pharr. C. 74481 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of December 2019. 3. 2019 Interdepartmental transfers: A. 74604 CO2018B-Pct 2 Indoor Baseball Park (1353): Approval of 2019 interdepartmental transfer from CO2018B-Pct 2 Las Milpas CRC Yth Facility Prj to CO2018B-Pct 2 Indoor Baseball Park Project in the amount of $16,512.32 to fund project expenditures. 4. 2020 Intradepartmental transfers: A. 74474 2020 - D.A. ASU (1281) B. 74475 2020 - County Court-At-Law No. 1 (1100) C. 74485 2020 - Pct 2 Rd Maint (1200) D. 74563 2020 - Co Mech Shop (1200) E. 74554 2020 - Public Affairs (1100) F. 74546 2020 - County Clerk (1100) G. 74439 2020 - Pct 1 Parks (1100) H. 74437 2020 - Pct 1 Adm (1200) I. 74436 2020 - Pct 1 R&B (1200) J. 74510 2020 - Pct. 3 Rd. Maint. (1200) K. 74419 2020 - Constable Pct 1 (1100) L. 74453 2020 - Jail (1100) M. 74460 2020 - County Treasurer (1100) N. 74463 2020 - Human Resources (1100) O. 74441 2020 - 1115 Waiver DSRIP (1100) P. 74420 2020 - Health & Human Services Dept. / RLSS (1293) Q. 74440 2020 - Health & Human Services Dept. - PHEP Hazards (1293) R. 74494 2020 - Health & Human Services Dept. / ZIKA CMM (1293) S. 74509 2020 - Health & Human Services Dept. / Zika HRSA (1293) T. 74525 2020 - Health & Human Services Dept. - PHEP Hazards (1293) U. 74480 2020 - Health & Human Services Dept. / PHHS (1293) 5. 2020 Interdepartmental transfers: A. 74575 Fire Marshal (1100): Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Fire Marshal (program 001) in the amount of $15,329.35 to fund the purchase of laptops for 7 units to be used for fire inspections, investigation reports. B. 74592 Pct 2 Minnesota Road (Raul Longoria to 265 Ft W of Cesar Chavez) Prj (1200): Approval of 2020 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Minnesota Rd (Raul Longora-265 W of Cesar Chavez Rd) Project in the amount of $6,600.00 to fund project expenditures. C. 74601 McAllen Heritage Museum (1100): Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into McAllen Heritage Museum in the amount of $8,334.00 for museum funding agreement. D. 74435 Pct 1 (1100): Approval of 2020 interdepartmental transfer from Pct 1 Sanitation prog. (001) to CRC prog. (050) in the amount of $1,500.00, to cover future expenditures and the lease of Kyocera printer. E. 74438 Adult Probation (1100): Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Adult Probation in the amount of $52,296.26 to fund building renovations. F. 74421 Pct 1 (1100): Approval of 2020 interdepartmental transfer from Pct. 1 Sanitation (program 001) to CRC Monte Alto (program 272) in the amount of $3,400.00, to cover future expenditures and for the Kyocera lease of printer. 6. Planning Department: A. 74502 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 74544 1. Reimbursement of Financial Guarantee a. Sol Subdivision - Pct. 1 (Fenech Sole, LLC.) (Mile 4 North Road & Mile 2 East Road) *Reimbursement request: $18,000.00 for (12) OSSF’S. C. 74593 1. Reimbursements of Financial Guarantee a. Vegas Tower Ranches Subdivision - Pct. 4 (Garco, Ltd.) (Tower Road & Alberta Road) Reimbursement request: $1,500.00 for (1) OSSF. b. Kenyon Vegas Ranches Subdivision - Pct. 4 (Garco, Ltd.) (Kenyon Road & Mile 19 North Road) Reimbursement request: $1,500.00 for (1) OSSF. c. 6 Western Vegas Subdivision - Pct. 3 (Garco, Ltd.) (Mile 6 North Road & Western Road) Reimbursement request: $3,000.00 for (2) OSSF’S. 7. Monthly Fee Reports: A. 74366 District Clerk Fee Report for the month of January 2020 $429,549.49 8. Executive Office: A. 74416 Civil Service (1100): Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor: Vendor Invoice Date PO# Amount Purpose/Event Jason's Deli 2/6/20 811297 $ 66.08 Civil Service Commission Meeting 2/6/20 9. Tax Refunds: A. 74537 Account Number Payer Amount K2400-00-000-0403-10 Texas Produce Warehouse LLC $5,742.62 K2400-00-000-0403-10 Texas Produce Warehouse LLC $6,524.90 10. Membership Dues/Certifications: A. 74587 Requesting approval for requisition #410876 to the National Narcotic Detector Dog Association for Javier Solis, Jaime Garcia and K9, Juan Moreno and K9, Oscar Elizondo and K9, Isidro Perez and K9 and Armando Pena and K9 in the amount of $55.00 each for membership dues with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor. B. 74505 Approval to pay Texas Criminal Defense Lawyers Association Membership Dues, in the amount of $60.00 for Sonia Salinas-Cerda, Public Defender II, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor. C. 74472 Approval to pay 2020 membership dues to Texas Association of Counties in the amount of $150.00 for Lita L. Leo, County Treasurer, after review and auditing procedures are completed by the County Auditor's Office. Approval to pay 2020 membership dues to National Association of Latino Elected and Appointed Officials (NALEO) in the amount of $100.00 for Lita L. Leo, County Treasurer, after review and auditing procedures are completed by County Auditor's Office. 11. Headstart: A. 74466 Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: January 2020 B. 74467 Approval of Monthly Special Services Report: January 2020 C. 74465 Approval of Monthly Average Daily Attendance (ADA) Report: January 2020 D. 74464 Approval of Monthly Financial Report: January 2020 13. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 74595 Requesting approval of Change Order Nos. 1 through 3 (C-19-017-11-15) with 2GS, LLC dba Earthworks Enterprise for the Hidalgo County Precinct #2 - Dicker Road Reconstruction Project from (23rd Street to Jackson Road) as recommended by the project engineer, Saul Muñoz, P.E. B. 74597 Requesting approval to subcontract Halff Associates, Inc. for mechanical, electrical, and plumbing engineering services for Pct. 4, project-specific "Design & Construction of New Mechanical Shop". D. 74535 449th District Court Requesting approval to enter into a thirty-six (36) month copier lease agreement with G.E. Capital Information Technology solutions, dba, Ricoh USA through Hidalgo County's membership/participation in DIR Contract [DIR-CPO-4435]. REQUISITION MONTHS MODEL MONTHLY PAYMENT 00408859 36 IMC4500 $ 284.02 E. 74564 Approval of the following invoices (for audit, processing and payment) as submitted by contracted project architect; Quintanilla, Headley and Associates, Inc. Inv Date Inv Number Project Inv Amount P.O. 02/20/2020 10826 FM676 Mile 5 From Taylor to Ware Rd. $68,640.00 807147 F. 74538 Pursuant to professional services agreement C-19-276-10-22 (Article 14), request for approval by project engineer SDI Engineering, LLC to permit subcontracting for project-specific "Design and Construction Phase Services for the "Linn-San Manuel Veterans Park" project in Precinct 4 with the following: 1. Trinity MEP Engineering 2. Milnet Architectural Services G. 74488 1. The Office of Constable Pct. 2 is requesting to declare assets as described in Exhibit "A" declared as "missing" and not located with all supporting documentation required attached herein; 2. Requesting approval to remove said assets listed on Exhibit "A" from the inventory list for the Hidalgo County Constable Pct. 2 Office. H. 74461 Restatement for clarification purposes of CC record/minutes for Consent-AI #74363/HCCC meeting of 2-11-20 for the following items: 1. Requesting authority to exercise the first (1st) one year extension [of 2 possible] with the same rates, terms and conditions with Rentokil North America, Inc., dba, Target Specialty Products as provided under the current contract agreement #C-18-248A-02-12 "Purchase of Mosquito Control Chemicals" with extension number E-20-004A-02-11; 2. Requesting authority to exercise the first (1st) one year extension [of 2 possible] with the same rates, terms and condition with Clarke Mosquito Control Products, Inc. as provided under the current contract agreement #C-18-248C-02-12 "Purchase of Mosquito Control Chemicals" with extension number E-20-004C-02-11. I. 74424 1. Requesting approval to declare as "Surplus" the items listed in Exhibit "A" [office furniture, equipment, vehicles and court awarded vehicles/items] for the purpose of sale through auction scheduled for 03-14-2020 in accordance with Texas Local Government Code 263.152(a)(1); AND, in the event "NO BIDS" received, 2. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 03-14-2020 resulted in no bids were received; 3. Requesting authority to publish advertisement for the auction of surplus items scheduled for 03-14-2020. J. 74428 Approval of Application for Payment No. 11 in the amount of $60,290.55 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E. K. 74434 "Restatement of Public Purpose" approved HCCC [12-30-19 C/AI#73740] for HC Pct. #1, specifically for the purchase of the following promotional items: Badge holders and Lanyards to be distributed at the 2020 South Texas All Hazards Conference from March 25th, 2020 through March 26th, 2020. L. 74451 Acceptance and approval of Invoice No. 20010 in the amount of $2.806.25 as submitted by Javier Hinojosa Engineering for professional engineering services under contract C-19-243-07-16 for Pct. 3 Guard Rail Improvements. M. 74457 1. Adm. Capt. Jose Vasquez, on behalf of the Hidalgo County Sheriff's Office is requesting the declaration of assets as "salvage" [pursuant to definition in Tx. LGC 263.151(1)] listed in Exhibit "A" contained herein as supporting documentation with no value for disposition [via TxLGC 262.152 (a)(1)] through auction; 2. Approval to dispose of assets described in Exhibit A herein through landfill [via TxLGC 262.152(a)(3)] in the event the attempt to sell through auction fails N. 74458 Approval of the following invoices (for audit, processing and payment) as submitted by contracted project architect; ERO Architects. C-19-304-12-17 CC 12/17/2019. Invoice No. Project Total Date P.O. 2020-0019 Hidalgo County Pct.4 Mechanical Shop $10,147.50 02/10/2020 811836 O. 74489 Acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #4 Contract# C-18-142-05-08 for "Hidalgo County Sheriff's Office Bus Barn", through the current (On-Call) Agreement.(PO#800977). Invoice # Amount 10033871 $4,631.35 P. 74497 Approval to exercise the sixty (60) day grace period extension as provided in the following contracts E-19-046-02-26 (Gulf Data Products) and E-19-046A-02-26 (Scott Merriman, Inc.) for Hidalgo County - "General Printing Services and Related Supplies" under the same rates, terms and conditions so as to have no lapse in service while procurement process is completed and awarded. Q. 74508 1. Approval of an "Exception" to the current HC Accounting Procedures Manual/Policies & Procedures A. & B. Non-travel Meals, Refreshments & Related costs [M.1, Pgs. 2,3 of 5] for PO#s 810070, 811752 & 811675 as events exceed the permitted caps/limits of $250.00 for same including authority to honor said POs for the processing of invoices for payment; 2. Hidalgo County Office of the Criminal District Attorney-Human Trafficking Division [spearheads the RGV Anti-human Trafficking Task Force] is requesting approval of an "Exception" to the current HC Accounting Procedures Manual/Policies & Procedures A. & B. Non-travel Meals, Refreshments & Related costs [M.1, Pgs. 2,3 of 5] specifically to "Waive" the $250 cap for events to be held [through 12-31-20] under the Arizona State University/McCain Institute funded for The Buffett McCain Institute Initiative to Combat Modern Slavery due to the multiple law enforcement agencies and organizations involved. R. 74511 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Mats, Dust Mops & Shop Rags & Towels" - RFB No.: 2020-042-03-18-TDL, including the re-advertisement of project if/when necessary or required. S. 74521 Requesting approval of twelve (12) thirty-six (36) months Capital Copier Lease with awarded vendor G.E. Capital Information Technology Solutions, dba, Ricoh USA through Hidalgo County's membership/participation in the DIR Cooperative Purchasing Program Contract [DIR-CPO-4435]: REQUISITION # MONTHS MODEL MONTHLY PAYMENT 00409366 36 RICOH MP 5055SP $269.23 T. 74529 Requesting acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #3 Contract# C-18-142-05-08 for Five (5) Bus Shelters with accessible parking (PO#789747): . INVOICE #: AMOUNT: 10033877 414.80 U. 74310 Requesting approval payment for invoice #40085 under Work Authorization #7 submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided under C-17-243-09-05 for Preliminary Design & Construction Phase Services of Justice Center Bldg in the amount of $998.13. V. 74333 Authority to advertise and approval of procurement packet for "Purchase of Mobile Surveillance Towers" RFB 2020-020-03-18-MEG with authority to re-advertise when and/if applicable. W. 74312 Approval to exercise a one year extension as permitted in the current contract agreement C-19-037-04-09, under the same rates, terms, and conditions with Tri- County Communications, LTD for "Repair, Removal and installation and/or Purchase of Radios, Computers and other Misc. Equipment" effective May 02,2020- thru April 30,2021. X. 74531 Approval of the addition of the fuel card/users including, but not limited to, the following: 1. Hidalgo County Adult Probation Department - delete fuel card users 2. Hidalgo County Criminal District Attorney's Office HIDTA Task Force - add fuel card user 3. Hidalgo County Tax Office - add/delete fuel card users
74487 Pct. #1 (1200): Approval of 2019 interdepartmental transfer from program 005 to program 266 in the amount of $5,967.00 to fund expenditures for requisition # 410601.
Consent Agenda Items 12A & 12B
Budget & Management: A. 74483 1. Approval of reimbursement in the amount of $1,071,659.59 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 01/30/20 to 02/12/20. 01/30-31/20 $ 6,731.55 02/03-05/20 $ 460,810.41 02/06-12/20 $ 604,117.63 TOTAL $1,071,659.592. Approval of wire transfer to cover claims paid. B. 74482 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of February 1-15, 2020 in the amount of $48,927.03 and requesting approval of wire transfer.
74556 Requesting approval for payment of a claim for CG Shop, LLC for Invoice # 7295 in the amount of $ 745.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
County Judge's Office: A. AI-74573 Approval of an Interlocal Agreement between the County of Hidalgo and the City of McAllen to broadcast Commissioners Court meetings.
District Courts: A. AI-74429 449th DC: 1. Authorization to submit grant application to Office of the Governor, Public Safety Office Criminal Justice Division Specialty Courts Program for FY 2021 in relation to the Hidalgo County Juvenile Drug Court Program. 2. Approval of Resolution in Support of the Hidalgo County Juvenile Drug Court Program and to designate County Judge as the grantee's authorized official and to sign documents. 3. Approval of CEO/Law Enforcement Certifications and Assurances Form and to designate the County Judge as the grantee's authorized official and to sign documents. B. AI-74430 449th DC: Authorization to submit grant application to the U.S. Department of Justice Office of Juvenile Justice & Delinquency Prevention (OJJDP) for the FY 2020 Juvenile Drug Treatment Court Program. C. AI-74442 449th DC: 1. Authorization to submit grant application to Office of the Governor, Public Safety Office Criminal Justice Division Specialty Courts Program in relation to the FY 2021 Hidalgo County LIFELINES Girls Juvenile Mental Health Court Program. 2. Approval of Resolution in Support of the Hidalgo County LIFELINES Girls Juvenile Mental Health Court Program and to designate County Judge as the grantee's authorized official and to sign documents. 3. Approval of CEO/Law Enforcement Certification and Assurances Form and to designate the County Judge as the grantee's authorized official and to sign documents. D. AI-74533 449th DC: 1. Authorization to submit grant application to the Office of the Governor, Public Safety Office Criminal Justice Division Criminal Justice Program in relation to the FY 2021 Hidalgo County LIFELINES Girls Juvenile Mental Health Court Program. 2. Approval of Resolution in Support of the Hidalgo County LIFELINES Girls Mental Health Court Program and to designate County Judge as the grantee's authorized official and to sign documents. 3. Approval of CEO/Law Enforcement Certification and Assurances Form and to designate the County Judge as the grantee's authorized official and to sign documents.
Community Service Agency: A. AI-74520 Presentation and discussion regarding 2019 Programatic Outcomes. B. AI-74519 Discussion, consideration, and action to recommend approval to accept and allocate PY 2020 Direct Deposit EFT from Direct Energy, LP in the amount of $25,000 to Neighbor to Neighbor Fund, for benefit of Hidalgo County Residents for utility assistance
Elections Administration: A. AI-74495 Discussion on election updates. B. AI-74559 Discussion, consideration and approval to payout overtime hours to be worked during the election period of Early Vote, Election Day, and Runoff Election for the March 3, 2020, Primary Election, by the Hidalgo County Sheriff’s Office and Hidalgo County Constable Office assigned security deputies in accordance with Hidalgo County Civil Service Commission Rules.
District Attorney's Office: A. AI-74517 District Attorney - USDJ (1256) Approval of 2020 appropriation of funds in the amount of $110,000.00 to fund new vehicles and related law enforcement vehicle equipment expenditures. B. AI-74248 District Attorney (1256) Requesting authorization to submit the FY 2019 Federal Equitable Sharing Agreement and Certification Report on behalf of the Agency Head (Ricardo Rodriguez, Jr., Hidalgo County District Attorney) and Governing Body Head (Richard F. Cortez, Hidalgo County Judge) with authority for County Judge to sign.
HIDTA - Task Force: A. AI-74493 HIDTA (1291): Approval to submit reprogram request to South Texas HIDTA from FY 2018 grant funds in the amount of $2,151.90 and related intradepartmental transfer.
Sheriff's Office: A. AI-74572 Requesting approval to accept donation of Christian books from the BT Church Young Adults program. B. AI-74456 Requesting authorization to submit the FY 2019 Federal Equitable Sharing Agreement and Certification Report on behalf of the Agency Head (J.E. "Eddie" Guerra, Hidalgo Sheriff) and Governing Body Head (Richard F. Cortez, Hidalgo County Judge) with authority for County Judge to sign. C. AI-74432 Sheriff's Office - LBSP (1284): 1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY 21 Grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through egrants. 2. Authorization for County Judge to e-sign application under egrants as authorized official. 3. Approval of Resolution for LBSP FY 21 Grant to designate Judge Richard Cortez as grantee's authorized official and to sign required document (Funding period September 1, 2020 - August 31, 2021.).
Constable Pct. #1: A. AI-74433 Presentation and discussion of the 2019 Racial Profiling Report as presented by the Hidalgo County Constable Pct.1 Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure. B. AI-74553 Constable Pct. 1 - LBSP FY 2021 (1284) 1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY 2021 Grant with the Office of the Governor's Homeland Security Division (HSGD), through egrants. 2. Authorization for County Judge Richard Cortez, as authorized official, to e-sign application under egrants. 3. Approval of Resolution for LBSP FY 2021 Grant to designate Judge Richard Cortez as grantee's authorized official and to sign required documents (grant period September 1, 2020 - August 31, 2021) C. AI-74476 Constable Pct. 1: TTBH Discussion, consideration and approval to appoint Jayson Rivera as Deputy Constable by Constable Celestino Avila Jr., Constable Pct 1 in accordance with Texas Local Government Code Section 86.011.
Constable Pct. #3: A. AI-74415 Constable Pct. 3: Requesting authorization for the County Judge to execute the 2019 Equitable Sharing Agreement and Certification Report
Constable Pct. #4: A. AI-74318 Constable Precinct 4: Requesting authorization for the County Judge to execute the FY 2019 Equitable Sharing Agreement and Certification Report.
Tax Office - Paul Villarreal: A. AI-74423 Discussion and approval to execute an inter-local agreement between the County of Hidalgo and the City of Donna for implementation of scofflaw procedures and processes for vehicle registration denial services.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-74558 Introduction of Director of Domestic Relations Office C. AI-74566 Appointment of Hidalgo County Fire Marshal, Homero Garza D. AI-74527 Presentation and update by project manager, Jacobs, regarding the New Courthouse Project. E. AI-74418 Discussion, consideration and action on Adoption of an Order with respect to Republic Services, Inc. Project authorizing the County Judge to execute Certificates approving the Order and Public Hearing F. AI-74515 Requesting approval of the 2020 service agreement between Hidalgo County and the Boys and Girls Club of Pharr to administer the Hidalgo County Arts Program. G. AI-74580 Discussion and approval of Letter of Understanding between the County of Hidalgo and Gexa Energy Solutions authorizing a preliminary facility audit with authority for County Judge to sign the same. H. AI-74272 1. Presentation of Delinquent Tax Collection Report for the period of July 1, 2019 through December 31, 2019 2. Presentation of Fines and Fees Report I. AI-74574 Approval of 2020 Museum Funding Agreement between County of Hidalgo and the McAllen Heritage Center J. AI-74445 Approval to accept settlement check from Gemaire Distributors, LLC in the amount of $832.96 to settle auto damages to County vehicle. (Facilities Management)
Human Resources: A. Requesting waiver of the following, if applicable, for personnel items listed: 1. Civil Service Commission Rules - Section 3.22 2. Hidalgo County Personnel Policy Manual - Section 6.27 3. Budget Amendment Policy - Personnel Related Amendments B. AI-74230 Purchasing (1100): 1.Approval of the following personnel actions, effective next full pay period 03/02/2020 as follows: Action Dept/ Prg. Slot # Position Title Grade Delete 160-001 0031 Administrative Assistant III 8 Delete 160-001 0039 Administrative Analyst 7 Create 160-001 0043 Division Manager I, Procurement Support 14 Create 160-001 0044 Surplus Specialist 10 2. Approval of revised position inventory list. C. AI-74288 Community Service Agency - CSA (3300): Approval of the following personnel actions, effective next full pay period 03/02/2020: Action Dept./ Prg. Slot # Position Title Salary Delete 901-033 0042 Foster Grandparent/ Senior Companion Payroll Specialist $28,000.00 Create 901-033 0048 Accountant I $33,349.00 D. AI-74588 District Clerk (1100): Approval to award discretionary step 2 to employee hired under slot no. 090-001-0064, Deputy District Clerk I after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective next full pay period 03/02/2020. E. AI-74540 Precinct 4 (1200): Approval of the following personnel actions, effective next full pay period 3/02/2020 as follows: Action Dept. / Prg. Slot # Current Position Title Current Grade & Step Requested Position Title Requested Grade & Step Supplemental Amount Delete 124- 005 0012 Clerk III G05/S01 - - - Reclassification 124- 007 0065 Equipment Operator II G08/S02 Equipment Operator III G10/S01 - Reclassification 124- 036 0004 Equipment Operator III G10/S04 Equipment Operator IV G12/S01 - Reclassification 124- 036 0016 Equipment Operator III G10/S05 Equipment Operator IV G12/S02 - Reclassification 124- 036 0017 Equipment Operator III G10/S05 Equipment Operator IV G12/S02 - Reclassification 124- 001 0027 Coordinator I G09/S01 Supervisor II G11/S01 - Reclassification 124- 001 0024 Sanitation Attendant I G03/S05 Equipment Operator I G06/S01 - Reclassification 124- 001 0031 Maintenance I G03/S10 Equipment Operator II G08/S01 - Delete Supplemental 124- 001 0015 Maintenance I G03/S04 Maintenance I G03/S04 ($1,500.00) Add Supplemental 124- 001 0017 Maintenance I G03/S04 Maintenance I G03/S04 $1,500.00 Add Supplemental 124- 007 0018 Equipment Operator II G08/01 Equipment Operator II G08/01 $1,500.00 F. AI-74413 WIC (1292): Approval of the following personnel actions, effective next full pay period 03/02/2020: Action Dept. / Prg. Slot # Current Position Title Current Grade & Step Requested Position Title Requested Grade & Step Reclassification 350- 018 0002 Registered Nurse III G15/S01 Registered Nurse Consultant(IBCL) G18/S01 350- 001 0266 Reclassification 350- 017 0008 Peer Counselor III G05/S01 International Board Certified Lactation Consultant G11/S01 350- 001 0267 G. AI-74585 Pct. 2 Administration (1200): 1. Approval of the following personnel actions, effective next full pay period 03/02/2020: Action Dept./ Prg. Slot # Position Title Grade Create 122-005 0026 Buyer II 09 2. Approval of interdepartmental transfer. H. AI-74358 Tax Office (1100): Approval of the following personnel actions, effective next full pay period 03/02/2020 as follows: Action Dept./ Prg. Slot # Current Position Title Current Grade & Step Requested Position Title Requested Grade & Step Reclassification 140- 001 0018 Supervisor I G09/S05 Supervisor II G11/S02 Reclassification 140- 001 0021 Supervisor I G09/S05 Supervisor II G11/S02 Reclassification 140- 001 0025 Bookkeeper II G07/S05 Accounting Clerk II G08/S03 Reclassification 140- 001 0039 Bookkeeper I G05/S04 Accounting Clerk II G08/S01 Reclassification 140- 001 0170 Bookkeeper I G05/S05 Accounting Clerk II G08/S01
Urban County: A. AI-74499 Authorization for the County Judge to sign the Grant Closeout Certification and Federal Financial Report (SF-425) for the HOME Investment Partnerships Program (HOME). B. AI-74462 Subject to compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with Celso Gonzalez Construction, Inc. in the amount of $799,000.00. Precinct No. 2 UCP Funds from Fiscal Years 28, 29, 30 & 31 (2015 - 2018) Parks, Recreational Facility Improvements line item will be utilized. C. AI-74459 Subject to compliance with HB 1295, requesting approval of a best and final negotiated contract for professional engineering services –with Hinojosa Engineering, Inc. in the amount of $47,500.00 utilizing CDBG FY 31 (2018) Palmview Street Improvements Funding, and approval of Work Authorization #1. D. AI-74501 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services-Construction Materials Geo-Technical Testing services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Construction Materials Geo-Technical Testing engineering firms from the County’s approved “pool” as graded and evaluated by the City of Palmview, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 31 & 32 (2018-2019) Palmview Street Improvement funds (Greenland Subd.) Professional Service Firm Grade Ranked Izaguierre Engineering Group, LLC 94.33% Earth Co, LLC 88% RO Engineering PLLC 86% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of for the provision of Construction Materials Geo-technical Testing Service for an Urban County Program Years 31 & 32 (2018 & 2019) Palmview Street Improvements project (Greenland Subd.). E. AI-74443 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Engineering Firms from the County’s approved “pool” as graded and evaluated by the City of Elsa, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 31 (2018) Elsa Street Improvement Project funds. Professional Service Firm Grade Ranked Entech Civil Engineer 94.67% CSJ Group 95.67% International Consulting Group 94.67% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of for the provision of Engineering Service for an Urban County Program Year 31 (2018) Elsa Street Improvements project. F. AI-74427 The Urban County Program requests approval of the Emergency Solutions Grant Program Sub-Recipient Agreements with the following Non- Profit Agencies for Program Year 32 (2019) retroactively effective October 1, 2019 to May 31, 2021. (See attached Agreement) * Catholic Charities of the Rio Grande Valley * Women Together Foundation, Inc. * The Salvation Army of McAllen-Hidalgo County G. AI-74448 "Subject to compliance with HB 1295, when and if applicable." The Urban County Program is requesting the award of bids and the approval of contracts with R G Enterprises, LLC, dba G & G Contractors & A-One Insulation for the demolition and reconstruction of the following: (6) Units in the Countywide area in the total contract amount of $412,750.00 to R G Enterprises, LLC, dba G & G Contractors 1) Unit in the Countywide area, (1) unit in the City of Weslaco, (1) unit in the City of San Juan and (1) unit in the City of Mercedes in the total contract amount of $254,750.00 to A-One Insulation.
Health & Human Services Department: A. AI-74565 Requesting approval of the Interlocal Cooperation Agreement between The County of Hidalgo and McAllen Independent School District. The purpose of the Agreement is for public health readiness and response that can be exercised if necessary at or in tandem with educational institutions to include drills, table-top exercises and / or full scale exercises. B. AI-74560 Requesting approval of the Interlocal Cooperation Agreement between The County of Hidalgo and South Texas Training Center. The purpose of the Agreement is for public health readiness and response that can be exercised if necessary at or in tandem with educational institutions to include drills, table-top exercises and / or full scale exercises. C. AI-74581 Requesting approval to submit to Texas Department of State Health Services a request to realign available funds in the CPS/HAZARDS FY 20 grant budget. D. AI-74500 Requesting approval of the Interlocal Cooperation Agreement between The County of Hidalgo and Valley Grande Institute. The purpose of the Agreement is for public health readiness and response that can be exercised if necessary at or in tandem with educational institutions to include drills, table-top exercises and / or full scale exercises. E. AI-74496 Requesting approval of the Interlocal Cooperation Agreement between City of San Juan and County of Hidalgo, Texas. The purpose of the agreement is for Hidalgo County Health & Human Services Department to provide inspection and permitting of OSSF disposal systems within City of San Juan jurisdiction as further described within the Interlocal Cooperation Agreement attached herein.
Head Start Program: A. AI-74469 Discussion/Approval to Advertise and Approval of Statement of Qualification, Requirements and Scope of Services for the Following: a. Medical and Dental Providers b. Mental Health Providers c. Sign Language Interpreting Providers B. AI-74470 Discussion/Approval of Poverty Income Guidelines for Eligibility and Priority Guidelines for Selection and Enrollment PY2020-2021 C. AI-74471 Discussion/Approval for Hidalgo County Head Start Program to Make an Addendum to the Lease Agreements for the Following Centers: Head Start Centers Lessor Edinburg III Galilean Apartments, LP Mission III Pueblo de Paz Apartments, LP Mission IV Rio de Vida Apartments, LP D. AI-74468 Discussion/Approval to Revise the Pharr, San Juan, Alamo (PSJA) Program Calendar
IT Department: A. AI-74506 DISTRICT ATTORNEY'S OFFICE Authorization and approval to purchase new wireless devices with service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Employee/ID: Description: Service Plan: Equipment/Cost: 3 Office Use Child Welfare New cell phone activation 4G Custom Nationwide Unl. Mins+MSG Unl. + Email&Data Unl. @ $39.99 + $3.00 (taxes/fees) each per month Apple iPhone XR 64GB @ $0
WIC: A. AI-74477 WIC : 018-(1292) Ratification to request to submit the amended FY 20 Contract # HHS000455900001 Lactation Support Center Services Strategic Expansion Program (LSCS-SEP).
Planning Department: A. AI-74512 1. Preliminary Approval a. AAA Subdivision- Pct.3 (Angel De La Cerda) (F.M. 492 [Doffing Road] & Mile 5 North Road) No. of Lots: 1 Multi-Family Flood Zone: X Drainage: Yes, Drainage will be provided by onsite detention and discharging onto Doffing Road side ditch. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF’s Paved: Yes, F.M. 492 [Doffing Road] and Coyote Circle are paved. b. Sunset Valley Phase V Subdivision- Pct. 1 (Jose Sandoval) (Victoria Road & Stites Road) No. of Lots: 30 Single Family Estimated Number of Streetlights:6 Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s Paved: Yes, Stites Road and Victoria Road are paved. 1 internal street to be paved. c. Carrizales Subdivision- Pct. 3 (Norberto Salinas) (Western Road & Mile 6 Road) No. of Lots: 48 Single Family Estimated Number of Streetlights:10 Flood Zone: X & A. Flood zone “A” will be revised via LOMR-F before final approval. Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by discharging into HCDD#1 Regional Detention Facility. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF’s Paved: Yes, Western Road is paved and 3 internal streets to be paved. d. Carmen Avila Subdivision Phase IV- Pct. 4 (Victor Daniec Manager of Jefferson Road Property Inv., LLC) (Carmen Avila Road & Cibolo Road) No. of Lots: 96 Single Family Estimated number of streetlights: 27 Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by proposed drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s Paved: Yes, Carmen Avila Road and El Cibolo Road are paved. 5 internal streets to be paved. e. Las Olas Estates Subdivision - Pct. 4 (Antonio Villanueva) (Alberta Road & Alamo Road) No. of Lots: 102 Single Family Estimated number of streetlights: 18 Flood Zone: B Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by proposed drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Corporation. Paved: Yes, Alberta Road is paved and 4 internal streets to be paved. f. Hacienda Victoria Estates Subdivision- Pct. 4 (Leandro Rodriguez) (Richardson Road & Alamo Road) No. of Lots: 103 Single Family Estimated number of streetlights: 15 Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Corporation. Paved: Yes, Richardson Road is paved and 6 internal streets to be paved. g. Sunshine Estates No. 1 Subdivision- Pct. 1 (Richard Rupper [Girasol Dev. Group, LLC]) (Jesus Flores Road & Monte Cristo Road) No. of Lots: 109 Single Family Estimated number of streetlights: 29 Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s Paved: Yes, Monte Cristo Road and Jesus Flores Road are paved. 7 internal streets to be paved. h. San Jacinto Estates No. 10 Phase 1 Subdivision- Pct. 1 (Jacinto Garza, President of San Jacinto Enterprises, LLC.) (Mile 10 North Road & Mile 4 West Road) No. of Lots: 144 Single Family Estimated number of streetlights: 22 Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by City of Weslaco. Paved: Yes, Mile 10 North Road and Mile 4 West Road are paved. 7 internal streets to be paved. 2. Final Approval a. 6 Western Vegas Subdivision Unit II - Pct. 3 (Garco, LTD. [Richard A. Garza]) (Western Road & Mile 6 North Road) No. of Lots: 6 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Mile 6 North Road and Western Road side ditches. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Agua S.U.D. Sewer: Yes, OSSF’s have been installed. Paved: Yes, Mile 6 North Road and Western Road are paved. b. Bellawoods Subdivision- Pct. 4 (Daniel Moffatt Manager of Graciela Estates, LLC.) (Benito Ramirez Road & Cesar Chavez Road) No. of Lots: 52 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by City of Edinburg. Paved: Yes, Benito Ramirez Road is paved and 1 internal street to be paved. c. Carmen Avila Phase II Subdivision- Pct. 4 (Victor Daniec Manager of Jefferson Road Property Inv., LLC.) (Carmen Avila Road & Mile 22 ½ North Road) No. of Lots: 146 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by existing drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by City of Edinburg. Paved: Yes, Carmen Avila Road is paved and 8 internal streets to be paved. 3. Final Approval with Financial Guarantee a. Vista Ridge Acres Phase VII Subdivision- Pct. 1 (J & DMC Management, LLC. Manager: John J. McClelland) (Mile 5 ½ West Road & Mile 20 North Road) No. of Lots: 38 Single Family Streetlights: 7 Flood Zone:X Drainage: Yes, Drainage will be provided by storm sewer system connecting to an existing HCDD#1 drain ditch. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s have been installed. *Final Approval with cash deposit in the amount of $6,200.00 for 2 Firehydrants. Paved: Yes, Mile 5 ½ West Road and Mile 20 North Road are paved. 1 internal street to be paved.
Precinct #1 - Comm. Fuentes: A. AI-74479 Pct. 1 is requesting approval of an "Easement and Right of Way" dedication to AEP Texas Inc., needed for the new Hidalgo County Precinct No. 1 Tax Office and with authority for the County Judge to sign the Easement and Right of Way document.
Precinct #2 - Comm. Cantu: A. AI-74576 Reappointment of a member to the Regional Mobility Authority (RMA) Board by Commissioner Pct. 2 effective 2/1/20. B. AI-74567 1. Requesting approval to submit a petition for exclusion from Hidalgo County Irrigation District No. 2 boundaries for the Pct 2 Las Milpas Park Youth Facility Project, with authority for the County Judge to execute all pertinent documents related to petition. 2. Requesting approval of payment in the amount of $250.00 to Hidalgo County Irrigation District No. 2 for reasonable legal expenses related to the review of the petition for exclusion. C. AI-74541 Requesting approval to submit an Application for Discharging Storm Water to Hidalgo County Irrigation District No. 2 for the Pct 2 Las Milpas Park Youth Facility Project in Pharr, Texas with authority for the County Judge to execute the application.
Budget & Management: A. Budget Appropriations: 1. AI-74579 Pct.4 Drainage Improvement Project (1200): Approval of 2020 appropriation of funds into Pct.4 Drainage Improvement Project in the total amount of $223,018.27 to fund salaries and operations. 2. AI-74534 Domestic Relations Office (1100): Approval to unreserve from the General Fund Family Protection Fee restricted fund balance and appropriate into the Domestic Relations Office in the amount of $20,000.00 to establish the year 2020 operating budget of the Domestic Relations Office. 3. AI-74444 Pct. 1 R&B (1200): Approval of 2020 appropriation of funds into Pct. 1 R&B (Rd. Maint.) in the total amount of $159,227.90 to fund road expenditures
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-74353 Requesting approval to award the contract to Lab Services Inc. for Drug & Alcohol testing for Hidalgo County, contract number C-20-001-02- 26. 2. AI-74518 Requesting authority to advertise for Hidalgo County-"Tire Disposal Services" RFB procurement packet 2020-091-03-18-ABV" to include readvertising if applicable. 3. AI-74583 Approval of release of retainage for the following subcontractors and as submitted by contractor, Morganti, Inc. for the, "Construction of the New Courthouse": A. Cobb Mechanical Contractors B. Metro Electric, Inc. C. MSD Building Corp. D. Hesbrook Monument Company 4. AI-74295 A. Acceptance and approval of pre-qualified firms submitting "Statements of Qualifications" for establishment of a "Pool (as listed on the RFQ Acceptance Sheets attached hereto) for engagement through the established statutory and local protocol (i.e. nomination by user grading/scoring, presentation to CC for ranking, authority for negotiations for a final agreement, etc.) on an "As Needed Basis" per project by all County Departments and /or applicable Programs requiring said services as set forth in the requirements stated in the County's Request for Qualifications packet for the following listed Professional Services with an effective date of 03-25-20: Project No. Description No. of Participants - FY2019 No. of Participants - FY2020 1 2020- 009 Construction Management Services 21 25 2 2020- 011 Engineering Services 36 44 3 2020- 012 Eng. Serv. Geotechnical & Construction Material Testing 09 07 4 2020- 013 Appraisal Services 04 05 5 2020- 014 Surveying Services 12 16 6 2020- 045 Architectural Services 19 15 B. Option for the re-advertising of any one of the professional services RFQs herein [utilizing the approved RFQs] in the event that CC wishes to promote more participation and thus expand each pool with expiration to remain the same with any additions. 5. AI-74543 Requesting approval of Amendment No. 5 to Memorandum of Understanding between Hidalgo County and the Lower Rio Grande Valley Development Council in connection with shuttle services (CC-07/31/18 R/AI #65904) provided thru Valley Metro as reviewed as to legal form by legal counsel HC DA/Civil Section. B. Executive Office 1. AI-74426 A. Requesting exemption from competitive bidding requirements, under TxLGC Chapter 262.024 (a)(4), a personal service; B. Acceptance of the proposed scope of services and authority to enter into personal services contract [C-2020-088-02-25 Effective 01-01- 2020 through 12-31-2020 with an additional 2-1 year terms under same rates, terms and conditions unless otherwise changed by both DD#1 & CC] with Davila & Associates for the provision of translation/interpreting of Hidalgo County DD#1 and Commissioners Court meeting proceedings for those in need of same through electronic devices [min. 50 devices provided by vendor] with further detail provided in background caption herein. C. Pct. 2 1. AI-74606 Acceptance of submitted proposal and approval to award to Telepro Communications through TIPS/TAPS Contract #190302 with authority to process purchase orders through the following requisition after verification of pricing is completed: Requisition No. Amount Description of Services 410893 $399,925.75 Communication/Surveillance System (including installation) for Pct 2 Regional Linear Park Project Phase I & II 2. AI-74600 Acceptance of submitted proposal and approval to award to job order contractor, Herrcon LLC through HC membership with Buy Board Cooperative Purchasing Program's awarded JOC Contract #520-16 with authority to process purchase orders through the following requisition after verification of pricing is completed: Requisition No. Amount Description of Services 410892 $58,672.85 Restroom Renovation to Install Showers 3. AI-74590 Approval of Work Authorization No. 2 (with an estimated cost of $6,530.50) as submitted by Terracon Consultants, Inc., Contract No. C-20-071- 01-28 to provide geotechnical engineering services for the Pct 2 Minnesota Road Project. 4. AI-74591 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) professional service; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with ON CALL Professional Engineering Services for Precinct No.2 Projects (on an as needed basis); B2Z ENGINEERING ICE INTERNATIONAL CONSULTING ENGINEERING JAVIER HINOJOSA ENGINEERING EVALUATOR NO. 1 98 93 95 C. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of _____________________. 5. AI-74582 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) professional service; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with ON CALL Professional Engineering Services for Precinct No.2 Projects (on an as needed basis); QUINTANILLA HEADLEY AND ASSOCIATES, INC. JAVIER HINOJOSA ENGINEERING ICE INTERNATIONAL CONSULTING ENGINEERING EVALUATOR NO. 1 98 95 93 C. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of _____________________. 6. AI-74584 Requesting approval of Supplemental Agreement No. 3 for TEDSI Infrastructure, Contract No. C-12-119-07-31 resulting in additional engineering services with an estimated cost increase of $8,000.00 for services under Work Authorization No. 3 for the Pct 2 Dicker Road Project (23rd St-Jackson Rd.). 7. AI-74589 Approval of Work Authorization No. 1 (with an estimated cost of $8,376.50) as submitted by Terracon Consultants, Inc., Contract No. C-20-071- 01-28 to provide construction material testing services for the Pct 2 Valle Alto Park Youth Facility Project. 8. AI-74578 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional services; B. Presentation of scoring grid (for the purposes of ranking by CC) the firms graded and evaluated through the County approved "pool" of professional surveying services for "ON CALL" Precinct No. 2 Projects; Halff Associates, Inc. Quintanilla, Headley, and Associates, Inc. ROW Surveying Services, LLC Evaluator No. 1 96 98 95 Ranking C. Authority for the Purchasing Department to negotiate a professional surveying services agreement commencing with the No. 1 ranked firm of ___________________________ for professional surveying services for "ON CALL & AS NEEDED" basis for Precinct No.2 Projects. D. Health & Human Services Dept. 1. AI-74478 Requesting approval of first [sole] SOQ submitted by vendor, Nuestra Clinica del Valle, as qualified by Health & Human Services Department Evaluation Committee as a member of the Hidalgo County Indigent Care Level II Program Dental Care Provider Network. E. District Clerk 1. AI-74503 Requesting approval to continue the preservation of Deed and Official Records volumes with Kofile Technologies, Inc. [awarded vendor] through HC membership/participation with GSA government contract (GS-35F-275AA) in the amount of $58,475.82 through Requisition# 409807 including authority for County Judge to sign all required documentation. F. Budget & Management 1. AI-74484 Action approving the restatement of Regular Agenda AI#74297 for meeting of 02-11-20, approval of the final negotiated contract including Amendment between Hidalgo County and Gallagher Benefits, Inc. for the project titled: Consulting Services for Self-Funded Insurance Group Health with authority for County Judge to sign additional documents necessary to a effectuate Agreement due to need for clarification of the CC record and minutes. G. Auditor's Office 1. AI-74557 A. Requesting exemption from competitive bidding requirements under TxLGC 262.024(a)(4), a professional service; B. Acceptance and approval of a Letter of Engagement between Hidalgo County [Auditor's Office] and Gray CPA Consulting, PC for the provision of consulting services 'on an as needed basis' for CaseWare support services subject to final legal review as to form by HC-DA/Civil Section and compliance with form 1295, with authority for Maria Arcilia Duran, CPA, HC Auditor to sign document. H. IT Department: 1. AI-74586 Requesting authority to purchase equipment (thru our membership with DIR-TSO-4093) from Insight Public Sector Inc. in the total amount of $66,928.69 to upgrade the network located at the Administrative Building .
29. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. AI-74513 CL-19-0668-E; Isidro Villa Huerta v Hidalgo County Detention Center D. AI-74561 Cause #C-0556-20-I; Harlin Doty v County E. AI-74449 Claim of Fernando Garcia F. AI-74526 Claim of Irma Castillo 30. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
31. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-74514 CL-19-0668-E; Isidro Villa Huerta v Hidalgo County Detention Center D. AI-74562 Cause #C-0556-20-I; Harlin Doty v County E. AI-74450 Claim of Fernando Garcia F. AI-74528 Claim of Irma Castillo 34. Adjourn