AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
January 28, 2020
2:00 P.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
             
1. Roll Call
 
2. Pledge of Allegiance
 
3. Prayer
 
4. Approval of Consent Agenda
 
5. County Judge's Office:
 
A. AI-74118    Presentation of a Resolution Honoring Judge Mario E. Ramirez.
 
6. District Attorney's Office:
 
A. AI-74002    Proclamation declaring January 2020 as National Slavery & Human Trafficking Prevention Month.
 
B. AI-74064    DA's Office - Domestic Violence Unit Grant (1281):
1. Requesting approval to apply for the FY 2019 Domestic Violence Unit Grant.
2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents.
 
C. AI-74137    DA - McCain Institute/ASU (1281):
1. Requesting approval to amended agreement between the McCain Institute for International Leadership at Arizona State University and Hidalgo County Office of the Criminal District Attorney and authorization for the County Judge to sign amended agreement.
 
D. AI-74065    DA's Office - Hidalgo County Domestic Violence Specialty Prosecutor Grant (1281):
1. Requesting approval to apply for the FY2020 Hidalgo County Domestic Violence Specialty Prosecutor Grant.
2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents.
 
7. Sheriff's Office:
 
A. AI-74102    DOJ - USMS - U.S. Marshal (1284):
1. Approval to accept additional overtime funding from the U.S. Department of Justice, U.S. Marshals Service for one (1) officer in the amount of $11,250.00 per officer for FY 2020 (October 1, 2019-September 30, 2020) for a grand total of $15,000.00.
2. Requesting authorization to continue to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, as certified by the County Auditor, for the FY 2020 DOJ-USMS overtime funds in the additional amount of $11,250.00 and appropriation of same.  
 
B. AI-74096    Sheriff's Office - Operation Stonegarden (1284):
1. Authorization and approval to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY 2017 Supplemental award of $47,662.57 and authorization for County Judge, as authorized official, to certify grant adjustment on Egrants.
2. Authorization  to pay Overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor of the FY 2017 Operation Stonegarden Supplemental.
4. Approval to appropriate the budget for the Sheriff’s Office FY 2017 supplemental in the amount of $47,662.57.
 
C. AI-74007    Sheriff's Office-JLEO-DEA OCDETF (1284):
  1. Approval to accept the FY 2020 U.S. Department of Justice Organized Crime Drug Enforcement Task Forces (OCDETF) overtime agreement in the amount of 5,000.00 (in reference to Investigation Number SW-TXS-1140).
  2. Authorization to pay overtime reimbursable under the grant terms and conditions.
  3. Approval of certification of revenues, as certified by the County Auditor, for the FY 2020 OCDETF overtime agreement in the amount of $5,000.00 and appropriation of same.
 
D. AI-73826    1. Authorization and approval of renewal of Memorandum of Understanding between the U.S. Immigration and Customs Enforcement (ICE), Enforcement and Removal Operations (ERO), San Antonio Field Office (SNA), Port Isabel Detention Center (PIDC), and the Hidalgo County Sheriff's Office with regards to certain emergency situations.
2. Authorization for County Sheriff to sign document.
 
E. AI-74069    Discussion, consideration and approval to appoint Edward Martinez, student at the University of Texas Rio Grande Valley, as an Intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of February 2020 to May 2020.
 
F. AI-74094   

Jail Commissary (2102):
Approval of Certification of Revenues by the County Auditor. 
 
8. Constable Pct. #1:
 
A. AI-74055    Discussion, consideration and approval to appoint Jose Acuna as a Reserve Deputy Constable by Constable Celestino Avila Jr., Constable Pct 1  in accordance with Texas Local Government Code Section 86.012.
 
B. AI-74054    Requesting authorization and approval to purchase promotional items under "Public Purpose" ( pursuant to Texas Constitution, Art 3, Section 52) but not limited to : table cloths, banners, pens, pencils, junior deputy badges and etc. items.  These items will be used to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events.
 
9. Constable Pct. #2:
 
A. AI-74008    Presentation and discussion of 2019 Racial Profiling Report by Hidalgo County Constable Pct. 2 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures.
 
10. Constable Pct. #3:
 
A. AI-74046    Requesting approval to purchase promotional items under "Public Purchase" to include but not limited to: pencils, notebooks, school boxes/school pouches, plastic bags for promotional items, activity books, cinch backpacks, crayons, deputy badge stickers, lanyards, stress balls, keychains, and computer cleaning cloths. These items will  be used to inform, relate progress, educate and report information to our constituents on aspects dealing with public safety and education. 
 
11. Constable Pct. #4:
 
A. AI-74141    Constable Precinct 4 - LBSP FY21 (1284):
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY21 Grant with the Office of the Governor's Homeland Security Division (HSGD), through egrants.
2. Authorization for County Judge to e-sign application under egrants as the authorized official.
3. Approval of Resolution for LBSP FY21 Grant to designate Judge Richard Cortez as grantee's authorized official and to sign required document. (Grant Period: September 1, 2020 - August 31, 2021)
 
B. AI-73983    Discussion, consideration, and approval to appoint John David Flores as Reserve Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012.
 
12. Executive Office:
 
A. Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. AI-74059    1.  Discussion and action on resolution authorizing the resale of certain struck-off properties (see attached list)

2.  Discussion, consideration and action on approval of Private Bids (see attached list)         
 
C. AI-74066    1.  Approval to purchase real property located within the Cibolo Industrial Park Subdivision, in accordance with the terms of the Real Estate Sales Contract approved by Commissioners Court with authority for the County Judge and/or Executive Officer to execute the closing documents of such real property acquisition
2. Authority for County Treasurer to issue payment via wire transfer (as requested by Title company) after review and auditing procedures are completed by County Auditor. 
 
D. AI-74133    1. Approval to accept settlement agreement offer from Gemaire in the amount of $832.96 to settle auto damages to County vehicle. (Facilities Management)
2. Approval to authorize Valde Guerra, County Executive Officer, to sign General Release form to settle auto damages with Gemaire. (Facilities Managment)
 
E. AI-74143    Approval to accept settlement check from State Farm Insurance Company in the amount of $4,896.10 to settle damages to County Sally Port Exit Door. (Juvenile Justice Center)
 
F. AI-74145    Approval to accept settlement check from National Liability & Fire Insurance Company in the amount of $6,902.52 to settle damages to County Utility Light Pole. (Precinct 2 Hike & Bike Trail)
 
13. Human Resources:
 
A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. AI-74019    Classification and Compensation:
Approval and all appropriate actions to set the compensation for the Director, Facilities Management effective 2/3/2020.
 
C. AI-74005    449th District Court (1100):
Approval of the following personnel actions, effective next full pay period 02/03/2020:
Action Dept./ Prg. Slot # Position Title Grade Current Allowance Proposed Allowance
Increase Interpreter Allowance 011-001 0004 Bailiff II (DC) 13 $3,000.00 $4,0000.00
Add Interpreter Allowance 011-001 0003 Court Coordinator (DC) 16 $0.00 $2,000.00
 
D. AI-74089    Pct. 4 Road Maintenance (1200)/ Pct. 4 Administration (1200):
1.  Approval to rescind action on AI-73776.
2.  Approval of the following personnel actions, effective next full pay period 02/03/2020:
Action Dept./ Prg. Slot # Position Title Grade
Delete 124-005 0008 Clerk IV 07
Delete 124-007 0077 Coordinator II 11
Delete 124-007 0084 GIS Operator III 11
Create 124-005 0013 Multimedia Coordinator 16
Create 124-007 0112 Supervisor III, Mechanic 14
Create 124-007 0113 Equipment Operator III 10
 
E. AI-74101    PHEP Grant (1293) / Health Clinics (1100) :
Approval of the following personnel action, effective next full pay period 2/3/2020:
Action Dept./ Prg Slot # Position Title Grade Allowance

Delete
 		 340-013 0011 Health Technician 07 $0.00
340-003 A103 $360.00
 
F. AI-74144    Jail (1100):
Approval to set the salary and fill slot # 280-002-0002 Registered Nurse IV at Grade 17 Step 4 effective next full pay period 2/3/2020.
 
G. AI-74110    CRIM DA (1100) / DA CCP 59 (1223):
Approval of the following personnel actions, effective upon Commissioners Court approval:
Action Dept. / Prg. Slot # Position Title Grade
Delete 080-002 0118 Personnel Specialist IV 12
080-007 0128
Create 080-002 0177 Program Coordinator II 12
080-007 0227
 
14. Health & Human Services Department:
 
A. AI-74107    Presentation on the Area Health Education Center at San Carlos, TX.  
 
B. AI-74112    Requesting approval of the Contract Training Agreement between South Texas College and Hidalgo County Health & Human Services Department.  The purpose of the Agreement is to have STC provide a biennial training on Medical Records Privacy (HB 300) and HIPAA.  
 
C. AI-74070    Health Department - CPS/Hazards (1293):
Requesting approval to submit renewal grant application and budget for the CPS/HAZARDS program for FY 21.  The award amount is $592,548.00 and the program period will be in effect from July 1, 2020 to June 30, 2021.  This program requires a ten percent local funds match.
 
D. Health Care Funding District:
 
1. AI-73986    A. Discussion, consideration and approval to draw down funds for Demonstration Year 9 Advanced UC Payment in the amount to be determined by HHSC instructions from the General Fund and the Local Provider Participation Fund (LPPF) with a transfer date of 2-04-20 and a settlement date of 2-05-20.

B. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC final instructions.

C. Discussion and/or action, including, but not limited to Indigent Health Care and 1115 Waiver and/or expenditures.
 
15. Head Start Program:
 
A. AI-73980    Discussion/Approval to Rescind Approval by Policy Council on 10.16.19 and by Commissioners' Court on 10.22.19 to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and Texas A&M University Health Science Center
 
B. AI-73981    Presentation for Discussion, Consideration and Approval to Enter into an Interagency Cooperation Contract between Hidalgo County Head Start Program and Texas A&M University Health Science Center
 
C. AI-73982    Discussion/Approval to Declare Obsolete the Attached List of Items and Transfer Items to the County's Approved Auctioneer Vendor for Proper Disposition
 
D. AI-73979    Discussion/Approval of Self-Assessment Schedule
 
16. Emergency Management:
 
A. AI-73945    1. Approval of the appointment of the Hidalgo County Local Emergency Planning Committee Board.

2. Authorization for County Judge Richard F. Cortez to sign the Local Emergency Planning Committee membership updates form for the State Emergency Response Commission c/o TDEM Operation section.
 
17. Community Service Agency:
 
A. AI-74092    Discussion, consideration and possible action to approve the Master Licensing Agreement with TimeClock Plus, LLC for the FY 2020 with authorization for Jaime Longoria to electronically sign any and all pertinent documents; pending legal review.
 
B. AI-74091    Discussion, consideration, and action on amendment to the FY 2020 Community Service Block Grant (CSBG) contract #61200003225 with the Texas Department of Housing and Community Affairs for program year 2020, with authorization for Jaime Longoria to electronically sign any and all pertinent documents.
 
18. IT Department:
 
A. AI-73809    Discussion, consideration and action on Agreement between Hidalgo County and Texas Workforce Solutions to Implement the Work Experience/Subsidized Employment Program
 
19. Elections Administration:
 
A. AI-73984    Discussion, consideration and approval of Early Voting Polling Locations for the March 3, 2020 Primary Elections.
 
B. AI-74074    1. Discussion, consideration and approval to payout overtime hours to be worked in preparation of the March 3, 2020, Primary Election by the Hidalgo County Elections Department permanent staff who will work the election cycle beginning January 13, 2020 until June 12, 2020 in accordance with Hidalgo County Civil Service Commission Rules.
2. Approval of 2020 interdepartmental transfer from Co. Wide Adm.-Contingency to Elections Dept to fund overtime and fringes expenses.
 
C. AI-74018    Requesting authorization and approval to purchase promotional items under "Public Purpose" (pursuant to Texas Constitution, Art 3, Section 52) but not limited to: table cloths, banners, pens, pencils and etc. items. These items will be used to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, program and events related to elections.
 
20. Planning Department:
 
A. AI-74087    1. Preliminary Approval with Variance Request
a. Citrus Village No. 2 Subdivision- Pct.4 (Top Fruit, Inc. [Laura Coffman Vice President]) (Benito Ramirez Road & Cesar Chavez Road)
 No. of Lots: 48 Single Family
 Estimated number of streetlights: 6
 Flood Zone: X
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
 ETJ: Yes, approved by the City of Edinburg.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, Sanitary Sewer provided by City of Edinburg.
 Paved: Yes, Benito Ramirez Road and 2 internal streets to be paved.
 
2. Preliminary Approval
a. Little Prairie South Subdivision- Pct. 1 (Orlando Sanchez) (Engelman Road & Mile 22 ½ North Road)
 No. of Lots: 1 Single Family
 Flood Zone: X
 Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Engelman Road side ditch.
 ETJ: No, Rural Area
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF’s
 Paved: Yes, Engelman Road is paved.
 
b. The Estates at Paloma Park Subdivision- Pct. 4 (Lionel W. Gegenheimer III) (Alberta Road & Raul Longoria Road)
 No. of Lots: 8 Single Family
 Flood Zone: B & AH LOMR-F will be required before final approval to change to Flood Zone X.
 Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Alberta Road side ditch.
 ETJ: Yes, approved by the City of Edinburg.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF’s
 Paved: Yes, Alberta Road is paved.
 
c. Ranchettes on Monte Cristo Subdivision- Pct. 1 (Victor Daniec, President Polako Inv., LLC.) (Monte Cristo Road & F.M. 493)
 No. of Lots: 10 Single Family
 Estimated number of streetlights: 4
 Flood Zone: X
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
 ETJ: No, Rural Area
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF’s
 Paved: Yes, Monte Cristo Road is paved and 2 internal streets to be paved.
 
d. Alondra La Blanca Subdivision Phase 2 - Pct. 4 (The Kim Family Property Trust) (La Blanca Road [F.M. 493] & S.H. 107)
 No. of Lots: 44 Single Family
 Estimated number of streetlights: 9
 Flood Zone: X & AH CLOMAR Case# 15-06-1828C approved by Fema.
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
 ETJ: Yes, approved by the City of Elsa.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF’s
 Paved: Yes, La Blanca Road [F.M. 493] is paved and 3 internal streets to be paved.
 
e. San Lucio Subdivision No. 4 - Pct. 1 (Tillmin Welch [WSW Land Dev., LLC.]) (Anderson Road [Mile 15 N. Road] & F.M. 493)
 No. of Lots: 68 Single Family
 Estimated number of streetlights: 10
 Flood Zone: C
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by a proposed drain ditch.
 ETJ: Yes, approved by the City of Donna.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF’s
 Paved: Yes, Anderson Road [Mile 15 N. Road] is paved and 3 internal streets to be paved.
 
3. Final Approval
a. Orlando and Sonia Garcia Subdivision- Pct. 3 (Orlando & Sonia Garcia) (Brushline Road & Mile 3 North Road)
 No. of Lots: 2 Single Family
 Flood Zone: C
 Drainage: Yes, Drainage will be provided by natural perculation and surface runoff will drain into Brushline Road side ditch.
 ETJ: Yes, approved by the City of Mission.
 Water: Yes, provided by Agua S.U.D.
 Sewer: Yes, OSSF’s have been installed.
 Paved: Yes, Brushline Road is paved.
 
b. Del Angel Estates Subdivision- Pct. 3 (Maria C. & Norma Ortega) (Mile 3 North Road & Western Avenue)
 No. of Lots: 2 Single Family
 Flood Zone: C
 Drainage: Yes, Drainage will be provided by natural perculation and surface runoff will drain into Mile 3 North Road side ditch.
 ETJ: Yes, approved by the City of Mission.
 Water: Yes, provided by Agua S.U.D.
 Sewer: Yes, OSSF’s have been installed.
 Paved: Yes, Mile 3 North Road is paved.
 
21. Precinct #1 - Comm. Fuentes:
 
A. AI-74082    Discussion, consideration and action on Interlocal Cooperation Agreement between County of Hidalgo and City of Mercedes
 
B. AI-74152   

Pct. 1 is requesting authorization and approval to:
1.  Rename CR 1640, ( Justman-Frankenthal property subdivision ) in Precinct 1 to Butler road, as recommended by the LRGVDC 911 department.
2. Name a dedicated county road between Green Meadows Tract and Val Verde Tract, off of South Val Verde Road, to La Tuna road, as recommended by the LRGVDC 911 department.
 
22. Precinct #4 - Comm. Torres:
 
A. AI-73988    Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $100.00 for counterfeit bill received.
 
23. Budget & Management:
 
A. AI-74180    Status update on Hidalgo County Wellness Program
 
B. AI-74136    Approval of Hidalgo County's participation in the AETNA/VERA Whole Health Program.
 
C. AI-74063    TXDOT - Pct 1 Nittler Rd:
Authorization to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the following Bridge Rehabilitation Projects with authority for the County Judge to sign all required documentation:
  1. CSJ#0921-02-445 Nittler Rd (1.25mi West of FM88 to NBI#21-109-0-AA03-41-004)
  2. CSJ#0921-02-446 Nittler Rd (0.2mi West of FM88 to NBI#21-109-0-AA03-41-005)
 
D. AI-74128    Various Departments:
Approval of salary schedule changes as per Exhibit A in accordance with Hidalgo County Classification and Compensation Pay Plan.
 
E. Budget Appropriations:
 
1. AI-74160    Capital Projects Funds (13XX):
Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings and other misc. revenue from various capital project funds and appropriation of certified funds and available fund balances of said capital project funds.
 
2. AI-74148    Justice Court Tech Fund (1242):
Approval of 2020 appropriation of funds for the Justice Court Tech Fund (1242) unassigned fund balance in the amount of $101,700.00 to fund various operating expenses.
 
3. AI-74040    Supplemental Court Guardianship (1250):
Approval of 2020 appropriation of funds in the amount of $30,000.00 to fund legal services.
 
4. AI-74038    Probate Court Contributions Fund (1243): Approval of 2020 appropriation of funds for Probate Court Contributions (1243) in the amount of $45,000.00 to fund anticipated expenditures.
 
24.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A. Hidalgo County
 
1. AI-74049   
a. Presentation of scoring grid for the purposes of ranking by Commissioners' Court for the responses received in connection to the Request for Qualifications for Hidalgo County - "RFQ 2019-232-12-09-ABV - Professional Independent Audit Services";

b. Requesting authority for Purchasing Department to proceed and commence negotiations with the number one ranked firm, __________________________, for Professional Independent Audit Services.
 
2. AI-74156   
Pursuant to Document A201-2017, General Conditions of the Contract for Construction, Article 14.4.1 for project titled: CMAR Services for the County Services Facility and Justice Center-C-18-283-12-12 with Enriquez Construction Group, LLC discussion, consideration and approval to issue and send Written Notice to Terminate the services [detailed in attached correspondence] including provisions under Article 14.4.2.
 
3. AI-74163   
Discussion and consideration  for  Hidalgo County's membership [with no cost] to the Tarrant County Cooperative Purchasing by acceptance and approval of the  an Inter-local Agreement [pursuant to Chapter 791 of Texas Government Code] as an additional procurement resource subject to legal counsel's final review as to form  for Hidalgo County to join the Tarrant County Cooperative Purchasing Program.  Pending Legal's approval.
 
4. AI-74104   
Presentation of qualified responsible vendor, Industrial Fabrics, Inc. submitting the lowest and best bid for the purpose of award and approval of contract for RRB titled: Hidalgo County (including all funding sources) Punched Drawn Biaxial Geogrid Reinforcement Material" through project No. 2019-190A-12-23 subject to compliance with HB 1295.
 
5. AI-74099   
Approval of the following change orders in connection with the construction of the Hidalgo County Courthouse from contracted vendor, Morganti Texas, Inc.:
1.  Change Order #47 reduction (CO is a Credit/Decrease to delete backpans @ unitized curtainwall system- $ (108,860.00)
2.  Change Order #51 increase (CO CPR 23 Change to Level 3 Chases 2 & 3) - $73,475.00 
 
B. Pct. 1
 
1. AI-74097   
Requesting approval of Work Authorization No. 1 in the amount of $5,477.73 as it relates to Geo Technical & Construction Materials Engineering and Testing Services (C-18-303-02-12) with Raba Kistner, Inc. for install of Generator at Pct. # 1.  
 
2. AI-74100   
a. Acceptance and approval to execute the final form of Prof. Engineering Services, Contract No. C-19-231-01-28 for Inspection, Material Testing and Construction Management for the “Mile 6 Road Project (From Mile 9 to Mile 11) in Hidalgo County Precinct #1 with SAMES, Inc.”;
 
b. Requesting approval of Work Authorization #1 with SAMES, Inc. contract # C-19-231-01-28, for the “Mile 6 Road Project (From Mile 8 to Mile 11 in Hidalgo County Precinct No. 1.
 
C. Pct. 2
 
1. AI-74115   
Acceptance and approval to execute the final form of a professional engineering services agreement (subject to legal counsel's review) for the provisions of: (On Call) Geo-Technical / Construction Material Testing Services with Terracon Consultants for  projects located in Precinct No. 2, [as approved for negotiations CC 11/19/19 ].
 
D. Pct. 4
 
1. AI-74158   
Requesting approval of Work Authorization #1 in the amount of $ 65,952.73 under the current "on call" agreement with B2Z Engineering, LLC (C-19-251-07-16) for the provision of "project management services" in connection to Project Specific: "Design & Construction of the Mechanic Shop" at Precinct 4.
 
2. AI-74165   
A.  Requesting exemption from competitive bidding requirements, under Tx.LGC, 262.024(a) (4), a professional service;

B.  Presentation of the scoring grid (for the purposes of ranking by CC) the nominated firms graded/evaluated through the County’s approved “pool” of Engineering Firms for Professional Engineering Services for the provisions of: "Drainage Study & Assessment Project at Hidalgo County Precinct 4";
Firm Name Evaluator #1 Evaluator #2 Score Rank
HALFF ASSOCIATES INC 98 97 195  
STRADA GROUP 95 96 191  
ICE INTERNATIONAL CONSULTING  90 93 183  

C.  Authority for the Purchasing Department to negotiate a Professional Services Agreement for (Project Specific) -"Drainage Study & Assessment Project at Hidalgo County Precinct 4", commencing  with the No. 1 ranked firm: ____________________________ .
 
3. AI-74031   
a. Rescind action taken by Commissioners Court AI-73736 on Tuesday, December 30, 2019 in connection of the Nomination/Selection/Designation of the Evaluation Committee Members inasmuch single response received for review;

b. Acceptance and approval of sole response received [reviewed for completeness/compliance with all aspects of RFP] so as to proceed with award and  approval of contract document, for project titled: Hidalgo County Pct 4 "Non-Profit Food Distribution Services" through RFP No.: 2019-253-12-18-MEG
 
E. Justices of the Peace
 
1. AI-74029    J.P. Pct. #5, Pl. 1:
Pursuant to Texas Constitution, Article 3, Sect. 52, requesting acceptance and approval of "Public Purpose Declaration: for Fiscal Year 2020 to include the purchase through [the Requisition and Purchase Order protocol of Hidalgo County] of miscellaneous items with the affixing of any applicable identifying Precinct 5 Logos [i.e. printed materials, supplies and other related items as needed] which assist in Precinct's efforts in disseminating information of road closures, paving and drainage improvements, educational and health awareness, public safety services and programs affecting the community including, but not limited to the following:
A. Education classes provided by Texas Park & Wildlife/DPS
B. Precinct Project Updates and Events
C. Employee/Public Recognition Plaques
D. Pictures, Displays, Frames, Banners, Table Covers/skirts and other related items.
 
F. Health & Human Services Dept.
 
1. AI-74035   
Discussion, consideration and approval to appoint the recommended Evaluation Committee as listed below for "Dental Care Provider Network for HC Indigent Health Care Level 2 Program".
1.  Dairen Sarmiento - HCHHSD
2.  Lourdes Acevedo   - HCHHSD
 
G. Elections Department
 
1. AI-74076   
Discussion, consideration and applicable action regarding the Restatement of Exception from Hidalgo County's adopted Accounting Procedures Manual, Non-Travel Meals, Refreshments, and Related Expenses [HCCC action 02-11-14 for Trainings Only] and "Expand" the Restated Exception to include, but not be limited to the following types of Election Related meetings with: Political Subdivisions, Federal, State, Local Law Enforcement Agencies, Election Commission, Ballot Board, Operation Action Force, Elected Officials for the acquisition of supplies [as detailed in the supporting documentation/rationale from Elections Administrator] that are duly requisitioned and processed POs [such as those purchased in late 2019 for 2020 Election Cycle from Staples - attached herein].
 
H. Auditor's Office
 
1. AI-74106   
Approval to enter into an Account Management Support (AMS) Service Agreement with Beechglen Development for a total amount of $840.00 from 01/31/2020-04/30/2020, including approval for County Auditor to sign/execute the required documents subject to Legal's approval.
 
25. Open Forum
 
26. Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following:
 
A. Real Estate Acquisition
 
B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C. AI-74178    Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal - Urban County Program Director
 
D. AI-74022    C-5039-17-I; Maria Del Rosario Cervantes, et al vs. County
 
E. AI-74119    C-0142-17-E; Bryan Hathorn v. County of Hidalgo
 
F. AI-74124    EEOC Charge No. 451-2017-00801; A.A. v County
 
G. AI-74129    Claim of Frontier Communications
 
H. AI-74161    Subrogation Claim against Rosa Ortiz
 
27.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
28. Open Session:
 
A. Real Estate Acquisition and appropriation for same
 
B. Pending and/or potential litigation
 
C. AI-74179    Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal - Urban County Program Director
 
D. AI-74023    C-5039-17-I; Maria Del Rosario Cervantes, et al vs. County
 
E. AI-74120    C-0142-17-E; Bryan Hathorn v. County of Hidalgo
 
F. AI-74125    EEOC Charge No. 451-2017-00801; A.A. v County
 
G. AI-74130    Claim of Frontier Communications
 
H. AI-74162    Subrogation Claim against Rosa Ortiz
 
29. Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
30. Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
31. Adjourn