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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
December 17, 2019
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 73549   Introduction of UTRGV Vice President & Director of Athletics Chasse Conque.
 
6.   HIDTA - Task Force:
 
A. 73693   HIDTA Task Force (1291):
Approval of certification of revenues by the Co. Auditor, for program income in the amount of $1,669.93 from the HIDTA Task Force G18SS0002A grant program and appropriation of same.
 
7.   Sheriff's Office:
 
A. 73664   Sheriff's Office - Operation Stonegarden FY 2018 (1284): 1. Authorization to request a grant adjustment for a 3 month extension for FY 2018 Operation Stonegarden (grant #3172204) with authority for Co. Judge to certify adjustment on eGrants.
 
B. 73646   Discussion, consideration and approval to appoint Rosalind M. Reyes, student at University of Texas at Rio Grande Valley as intern under the Hidalgo County Sheriff's Office Law Enforcement Intern Program for the amended dates of January 2020 to May 2020. (Reference AI #71583 CC on 8/13/19, previous dates submitted September 2019 to December 2019.)
 
8.   Tax Office - Paul Villarreal:
 
A. 73621   Discussion and approval to execute an inter-local agreement between the County of Hidalgo and the City of Alton for implementation of scofflaw procedures for vehicle registration denial services.
 
9.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 73649  
Children's Advocacy Center d/b/a Estrella's House (1100):
1. Discussion, consideration, and action regarding funding request in the amount of $50,000.00 from the Children's Advocacy Center, d/b/a Estrella's House.
2. Discussion, consideration, and action on Declaration of Support to the Children's Advocacy Center, d/b/a Estrella's House.
3. Approval to authorize County Treasurer to issue check in the amount of $50,000.00 to the Children's Advocacy Center d/b/a Estrella's House after review and processing procedures are completed by the County Auditor.
 
C. 73675   Approval to accept settlement check from Liberty Mutual Insurance Company in the amount of $7,114.02 to settle total loss auto accident with County vehicle. (Sheriff Office)
 
D. 73672   Appointment of board members to Emergency Services District #1 (Pct. 1)
 
E. 73678   Discussion, consideration and action on a Resolution for private bid received on two (2) properties with authority for County Judge to sign along with tax resale deed
 
F. 73701   Facilities Management:
Requesting authority for Valde Guerra, Executive Officer to sign the Inspection Response Form (stating all violations cited have been corrected) from Texas Department of Licensing and Regulation - Compliance Division - Architectural Barriers (ADA) for the following building: Pct. 4 Linn-San Manuel EMS, Fire Station
 
10.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 73430   Elections (1100):
1. Approval to create fourteen (14) temporary full-time positions for 52 weeks beginning 01/01/2020 and ending 12/31/2020, as follows:
Action Dept./ Prg. Slot # Position Title Grade
Create 130-001 TBD Clerk I 01
Create 130-001 TBD Clerk I 01
Create 130-001 TBD Clerk I 01
Create 130-001 TBD Clerk I 01
Create 130-001 TBD Clerk I 01
Create 130-001 TBD Clerk I 01
Create 130-001 TBD Clerk I 01
Create 130-001 TBD Clerk I 01
Create 130-001 TBD Clerk I 01
Create 130-001 TBD Clerk I 01
Create 130-001 TBD Elections Surveyor Technician 04
Create 130-001 TBD Elections Surveyor Technician 04
Create 130-001 TBD Elections Surveyor Technician 04
Create 130-001 TBD Elections Surveyor Technician 04

2. Approval for employees no. 212946, 205656, 213578 and 229822 to continue employment in Clerk I slots, and employee no. 190780 to continue employment in Elections Surveyor Technician slot effective 01/01/2020.

3. Tax Office (1100):
Approval to create six (6) temporary full-time positions for 14 weeks beginning 01/01/2020 and ending 03/31/2020, as follows:
Action Dept./ Prg. Slot # Position Title Grade
Create 140-001 TBD Clerk I 01
Create 140-001 TBD Clerk I 01
Create 140-001 TBD Clerk I 01
Create 140-001 TBD Clerk I 01
Create 140-001 TBD Clerk I 01
Create 140-001 TBD Clerk I 01

4. Approval for employees no. 235547, 235539, 235555, 235695, 235687 and 235857 to continue employment in Clerk I slots, effective 01/01/2020.

Veterans Services (1100):
5. Approval to create two (2) temporary full-time positions for 27 weeks beginning 01/01/2020 and ending 06/30/2020, as follows:
Action Dept./ Prg. Slot # Position Title Grade
Create 370-001 TBD Clerk II 03
Create 370-001 TBD Clerk II 03

6. Approval for employees no. 229210 and 235660 to continue employment in Clerk II slots, effective 01/01/2020.

Pct. 3 Road Maintenance (1200):
7. Approval to create two (2) temporary full-time positions for 27 weeks beginning 01/01/2020 and ending 06/30/2020, as follows:
Action Dept./ Prg. Slot # Position Title Grade
Create 123-005 TBD Road Maintenance Foreman 13
Create 123-005 TBD Clerk I 01

8. Approval for employee no. 123242 to continue employment in Road Maintenance Foreman slot, and employee no. 236349 to continue employment in Clerk I slot, effective 01/01/2020.

275th District Court (1100):
9. Approval to create one (1) temporary full-time position for 27 weeks beginning 01/01/2020 and ending 06/30/2020, as follows:
Action Dept./ Prg. Slot # Position Title Grade
Create 005-001 TBD Legal Assistant II 08

10. Approval for employee no. 29068 to continue employment in Legal Assistant II slot, effective 01/01/2020.

Constable Pct. 3 (1100):
11. Approval to create one (1) temporary full-time position for 27 weeks beginning 01/01/2020 and ending 06/30/2019, as follows:
Action Dept./ Prg. Slot # Position Title Rank
Create 293-001 TBD Deputy Constable 06

12. Approval for employee no. 115509 to continue employment in Deputy Constable slot, effective 01/01/2020.

Health Department - PHEP Grant (1293):
13. Approval to create one (1) part-time temporary position, effective 01/02/2020 thru 06/30/2020 as follows:
Action Dept./ Prg. Slot # Position Title Grade
Create 340-013 TBD Clerk I 01
 
C. 72289   Facilities Management (1100):
Approval of the following personnel actions, effective next full pay period 12/23/2019 and for calendar year 2020:
Action Dept./ Prg. Slot # Position Title Grade
Delete 220-001 0059 Carpenter I 05
Delete 220-001 0092 Carpenter III 09
Delete 220-001 0112 Administrative Assistant I 04
Create 220-001 0128 Carpenter II 07
Create 220-001 0129 Carpenter II 07
Create 220-001 0130 Administrative Assistant II 06
 
D. 73506   Health PHEP Grant / PHHS Grant (1293):
1. Approval of the following personnel, effective next full pay period 12/23/2019 and for calendar year 2020:
Action Dept./ Prg. Slot # Position Title Grade
Delete 340-013 0020 Assistant Epidemiologist 07

2. Approval of the following personnel actions, effective 01/01/2020:
Action Dept./ Prg. Slot # Position Title Grade
Create 340-070 0003 Public Health Technician I 07
 
E. 73324   Jail (1100):
1. Approval to create four (4) full-time temporary positions, effective 01/01/2020 thru 12/31/2020 as follows:
Action Dept./ Prg. Slot # Position Title Rank
Create 280-002 TBD Detention Officer 01
Create 280-002 TBD Detention Officer 01
Create 280-002 TBD Detention Officer 01
Create 280-002 TBD Detention Officer 01

2. Approval for employee no. 236179 to continue employment in Detention Officer slot, effective 01/01/2020.
 
F. 73667   Criminal District Attorney - ASU (1281):
Approval of the following personnel actions, effective 01/01/2020:
Action Dept./ Prg. Slot # Position Title Grade
Delete 080-021 0004 Assistant District Attorney IV 19
Create 080-021 0007 Assistant District Attorney III 17
 
G. 73696   Pct. 1 Road Maintenance (1200):
Approval of the following personnel actions, effective upon Commissioners Court approval:
Action Dept./ Prg. Slot # Current Position Title Current Grade Proposed Position Title Proposed Grade
Title Change 121-005 0012 Coordinator I, Special Projects 09 Community Resource Center Coordinator 09
 
H. 73686   Pct. 4 Road Maintenance (1200):
Approval of the following personnel actions, effective 01/01/2020:
Action Dept./ Prg. Slot # Current Position Title Current Grade Proposed Position Title Proposed Grade
Title Change 124-007 0038 Maintenance I 03 Traffic Control Specialist I 03
Title Change 124-007 0043 Maintenance I 03 Traffic Control Specialist I 03
Title Change 124-007 0044 Maintenance I 03 Traffic Control Specialist I 03
Title Change 124-007 0105 Maintenance I 03 Traffic Control Specialist I 03
Title Change 124-007 0018 Truck Driver III 08 Equipment Operator II 08
Delete 124-007 0050 Custodian I 01 - -
Delete 124-007 0039 Crew Leader I 07 - -
Delete 124-007 0042 Equipment Operator I 06 - -
Delete 124-007 0040 Maintenance II 05 - -
Delete 124-007 0041 Maintenance II 05 - -
Delete 124-007 0079 Accounts Payable Specialist III 10 - -
Create 124-007 TBD - - Traffic Control Specialist I 03
Create 124-007 TBD - - Traffic Control Specialist I 03
Create 124-007 TBD - - Truck Driver III 08
Create 124-007 TBD - - Truck Driver III 08
Create 124-007 TBD - - Equipment Operator II 08
 
I. 73597   Classification and Compensation Plan:
Approval of the following changes to the Classified Positions List effective upon Commissioner's Court approval:
Action Position Title Grade
Add Surplus Specialist 10
Add Division Manager II, Fixed Assets 16
Add Division Manager II, Contract Management 16

 
J. 73689   Purchasing (1100):
1. Approval of the following personnel actions, effective upon Commissioner's Court approval and for calendar year 2020:
Action Dept./ Prg. Slot # Position Title Grade
Delete 160-001 0003 Division Manager I, Asset Management 14
Create 160-001 TBD Surplus Specialist 10

2. Approval to waive the posting, hiring and enrollment procedures and transfer employee no. 58831 from Division Manager I, Asset Management, Grade 14 Step 05 (160-001-0003) to Surplus Specialist, Grade 10 Step 05 (160-001-TBD) pursuant to Section 3.49(f) of the Civil Service Commission Rules, effective 12/17/2019.

3. Approval of the following personnel actions, effective 01/01/2020:
Action Dept./ Prg. Slot # Position Title Grade
Delete 160-001 0004 Division Manager I, Contracts Management 14
Delete 160-001 0005 Division Manager I, Compliance & Reporting 14
Create 160-001 TBD Division Manager II, Fixed Assets 16
Create 160-001 TBD Division Manager II, Contracts Management 16
 
11.   Urban County:
 
A. 73574   Hold a Public Hearing to consider public comments on the revised Housing Guidelines for the contract (No. 18-419-000-B128) between the Hidalgo County Urban County Program (UCP) and the Texas General Land Office (GLO).
 
B. 73616   1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services;

2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Engineering Firms from the County’s approved “pool” as graded and evaluated by the City of Edcouch, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30, 31 & 32 (2017/2018/2019) Edcouch Street Improvement Project funds.
Professional Service Firm Grade Ranked
R.O. Engineering 88.33%
CSJ Group 95.66%
Terracon Pro. Engineering Services 92.33%

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _________________________for the provision of Engineering Service for an Urban County Program Year 30, 31 & 32 (2017/2018/2019) Edcouch Street Improvements project.
 
C. 73573   Requesting approval of the revised General Land Office (GLO) 2015 Disaster Recovery Housing Program Guidelines and authorization to revise as necessary.
 
D. 73605   Requesting authorization to extend current 2018 Emergency Solutions Grant Program (ESG) subrecipient agreements with Women Together foundation Inc., Catholic Charities of the Rio Grande Valley and The Salvation Army of McAllen-Hidalgo County.
 
12.   Health & Human Services Department:
 
A. 73148   Requesting approval to appropriate the Health Administration program income budget in the amount of $175,000.00 for the period of 01/01/2020 to 12/31/2020.
 
B.   Indigent Health Care Program:
 
1. 72898   A. Discussion, consideration and approval to draw down funds for Demonstration Year 8 Round 2 DSRIP Payment and DY 8 Monitoring IGT in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a transfer date no later than of 1-05-2020 (TBD by HHSC instructions ) and a settlement date of 1-6-2020.

B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC final instructions.

C. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC final instructions.
 
13.   Planning Department:
 
A. 73700   1. PIPELINE AND UTILITY PERMITS
a. Applicant: North Alamo Water Supply Corporation
Legal Description: Texas Mexican Railway lot 2 Section 252 (Pct. 4) (Terry Road and Monte Cristo Road)
Location of Pipeline or Utilities: Existing 6” water line along the centerline of Terry Road.
Proposed improvement within Right-of-Way: One 6” water line crossing via open cut Terry Road and one fire hydrant installation on the east side of Terry Road.

b. Applicant: Montel Construction LLC.
Legal Description: La Plazita Subdivision lot 4;Proposed La Plazita Ph. II Subdivision (Pct. 1) (Kennedy Street and Mile 10 North Road)
Location of Pipeline or Utilities: Existing 2” water line east of Kennedy Street.
Proposed improvement within Right-of-Way: Two 1” dual water service line with a 2” PVC casing boring Kennedy Street. One 15” RCP culvert pipe crossing via open cut and an existing 20.00’ alley west of Kennedy Street.
 
14.   Elections Administration:
 
A. 73584   Discussion on election updates.
 
B. 73585   Update related to massive mail out and new voter registration certificates.
 
15.   WIC:
 
A. 73668   Requesting approval to submit the FY 2021 Survey to the Texas Health and Human Services funding.
 
16.   Precinct #1 - Comm. Fuentes:
 
A. 73673   Proclamation honoring the City of Weslaco on its 100th Anniversary.
 
B. 73662   1. Requesting approval to declare surplus (1) One 2008 Ford Ranger Pick Up Truck (Asset No. 47574) for the purpose of donation to City of Donna in accordance with Texas Local Government Code 263.152 (4)(B);

2. Requesting authority to remove (1) One 2008 Ford Ranger Pick Up Truck (Asset No. 47574) from the Hidalgo County Precinct No. 1 inventory list after finalizing the donation by transferring the Title to City of Donna.
 
C. 73679   Pct. 1 is requesting approval of the "request for access" submitted by the U.S. Environmental Protection Agency with authority for the County Judge to sign the request for access document.
 
17.   Precinct #3 - Comm. Flores:
 
A. 73671   Appointment/Reappointment of board member to Tropical Texas Behavioral Health (MHMR)
 
18.   Precinct #4 - Comm. Torres:
 
A. 73634   Acceptance and approval of a donation from Izaguirre Septic Tanks of a (Septic Tank) to be installed at the brush site located on Terry and Davis road in Precinct 4.
 
19.   Budget & Management:
 
A. 73707   Status update on Hidalgo County Wellness Program
 
B. 73697   Pct4 Sanitation / Parks (1100):
1. Approval of the following change in funding source actions effective 01/01/2020:
FROM TO
Dept/Prg Slot Position Title G/S Dept/Prg Slot Position Title G/S
124-001 0030 Inventory Specialist II 06/01 124-009 0018 Inventory Specialist II 06/01
124-009 0006 Maintenance I 03/10 124-001 0031 Maintenance I 03/10
2. Approval of interdepartmental transfer.
 
C. 73635   Texas VINE Grant (1283):
Approval to submit the FY 2020 Texas VINE Grant reimbursement maintenance invoice in the amount of $7,542.56 (1st quarter) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with the authority for the County Judge to sign the required documents.
 
D. 73522   Approval to designate funds in 2019 for expenditures related to the following program:
Program# Program Amount
240-005 1115 Waiver $2,327,423.59
125-035 New Courthouse $2,529,200.90
200-010 CC & DC E-Filing $95,417.03
200-002 IT Countywide $600,000.00
115-002 Co Wide Adm $4,000,000.00
 
20.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 73695  
A. Recommendation by Purchasing Dept. to reject all bids received for project titled: 2019-181-08-21 County Wide Security Guard Services so as to re-work the specifications & requiremens for the procurement packet;

B. Requesting exemption from competitive bidding requirements under TxLGC 262.024 (a)(4), a professional service;

C. Acceptance and approval of a short-term 120 day contract for County Wide Security Guard Services with OTSO, Inc., dba, Valley Wide Services [current provider] with form of agreement subject to review/approval as to legal form by HC DA/Civil Section with an effective date 12-19-19 including compliance with form 1295.
 
2. 73676  
Requesting acceptance and approval to submit a Subdivision Application to the City of Edinburg for the construction of the Hidalgo County Justice Center with the issuance of a check made in the amount of $250.00 and the authority for the County Judge to execute application.
 
3. 73627  
A. Approval of final negotiations for RFP 2019-226-11-13-YZV-"Excess Workers' Compensation Insurance" (as ranked/approved by HCCC on 12/10/2019 AI-73529);

B. Requesting approval to purchase the insurance coverage and/or services for RFP 2019-226-11-13-YZV as described in the RFP - Premium & Fee Schedule as submitted by and through Montalvo Insurance Agency.
 
B.   County Judge's Office
 
1. 73575  
Requesting authority to approve software maintenance and support service from Everbridge Emergency Notification (awarded vendor through our membership/participation with the GSA contract # GS-352F-0692P) for a term of (4) years for the amount of $96,758.31 per year commencing January 1, 2020.
 
C.   Pct. 1
 
1. 73698  
Approval of Amendment #2 to C-17-316-04-24 (AIA B133-2014) between Hidalgo County and Rike Ogden Figueroa Allex Architects, Inc. (ROFA) for Professional Architectural Services for Hidalgo County Precinct No. 1 Tax Office Substation increasing the amount by $6,972.00.
 
2. 73684  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a “professional service”;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved pool of professional engineering service providers required for Mile 1 East Reconstruction Project located within Pct. No. 1:
Professional Engineering Services Firm Grade Ranking
J & R Engineering, LLC 98
Fulcrum Consulting Services 96
SDI Engineering, LLC 95

C. Authority for the Purchasing Department to negotiate professional service agreement for the purpose of Engineering Services for Mile 1 East Reconstruction Project, a project located within Hidalgo County Precinct No. 1 with the No. 1 Ranked firm: _____________________________.
 
3. 73663  
Requesting approval for an Interlocal Cooperation Agreement between Monte Alto ISD and County of Hidalgo for the purpose of establishing a community resource center in Monte Alto.
 
D.   Justices of the Peace:
 
1. 73687   JP Pct. 3, Pl. 2 - Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3, Sec. 52 for the purchase of promotional items
 
E.   Pct. 3
 
1. 72569  
A. Requesting an exemption from competitive bidding requirements, under TxLGC Chapter 262.024 (a)(4), personal services;

B. Acceptance of the proposed scope of services and fee schedule from Hollis Rutledge & Associates, Inc. with authority to enter into Consulting services agreement [drafted by Office of DA's, Civil Litigation Division with final approval by same prior to execution] for Consulting Services for purpose of Researching, Developing, Writing, Obtaining, & Administering of Grants for Hidalgo County Pct. 3.
 
F.   Pct. 4
 
1. 73674   Acceptance and approval of final negotiated AIA Document form B101-2017 Agreement (C-19-304-12-17) between Hidalgo County (Owner) and ERO Architects (Architect) for the design and construction of Pct. 4's New Mechanical Shop subject to approval by legal.
 
G.   Budget & Management
 
1. 73528  
Accept, approve and finalize negotiations [status provided to Evaluation Committee members] and evidenced through a contract with the number one ranked firm of Arthur J. Gallagher & Co. [form of agreement has been approved by HC DA/Civil Section and will be sent Arthur J. Gallagher & Co. for review/comment];
 
H.   Co. Wide
 
1. 73518  
Presentation of bids received for the purpose of award to 4 responsible vendors,Gulf Coast Paper Co, CC Distributors, Ferguson Facilities Supply (Matera Division) & Pyramid School Products, submitting the lowest and best bid and meeting specifications and/or requirements for each product with approval of contract documents, for project titled: Hidalgo County "Janitorial Supplies & Industrial Chemicals & Supplies" through RFB No.: 2019-233-10-30-MEG
 
21.   Open Forum
 
22.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
23.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
24.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
25.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
26.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
27.   Adjourn
 

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