1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 73642 Requesting approval to declare Surplus approximately 580,567 Cubic Yards of Fill Dirt located at "Mission Lateral-2018 Bond Referendum Project No. 26- located between Bentsen Rd & Conway Rd. (SH 107)'' in as much as an attempt was made for the sale and removal through RFB# HCDD1-19-079-12-11, advertised for (2) weeks, and No Bids were received. 6. 2012 Bond Referendum - 2013 Bond Series: A. 73654 Ratification of approved Notice to Suspend Work issued to Castle Enterprises, LLC, related to Construction Contract No. C-HCDD1-18-048-09-25 for Hidalgo County Drainage District No. 1 "Jackson Drain Improvements". Effective: 12/02/19. 7. General Fund: A.73688 Requesting approval to change job titles for the Districts 2020 budget to match Hidalgo County's Classified Position List (no budgetary impact) 8. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 9. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 10. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
County Judge's Office: A. AI-73549 Introduction of UTRGV Vice President & Director of Athletics Chasse Conque.
Precinct #1 - Comm. Fuentes: A. AI-73673 Proclamation honoring the City of Weslaco on its 100th Anniversary
1. 73713 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 73714 Presentation of Fund Information Report B. 73629 Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters. C. 73630 Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports. D. 73704 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of October 2019. 3. 2019 Intradepartmental transfers: A. 73706 2019 - General Litigation (1100) B. 73692 2019 - Purchasing (1100) D. 73644 2019 - 370th DC (1100) E. 73650 2019 - Health & Human Services Dept. / Zika HRSA (1293) F. 73660 2019 - Health & Human Services Dept. - TB Fed (1293) G. 73612 2019 - Health & Human Services Dept. - PHEP Hazards (1293) H. 73624 2019 - Health & Human Services Dept. - PHEP Hazards (1293) I. 73645 2019 - Hidalgo Co Constable Pct 1 (1100) J. 73615 2019 - Constable Precinct 4 (1100) K. 73622 2019 - FACILITIES MANAGEMENT (1100) L. 73633 2019 - Probate Court (1243) M. 73636 2019 - County Commissioners (1100) N. 73638 2019 - Insurance (1100) O. 73643 2019 - Human Resources (1100) 4. 2019 Interdepartmental transfers: A. 73691 Health ADM (1100) Approval of 2019 interdepartmental transfer from CW Adm. Contingency (002) to Health ADM (001) in the amount of $15,000 to fund penalty fees for violations assessed by Texas Commission on Environmental Quality TCEQ for Stormwater Management Program. B. 73694 Civil Service (1100): Approval of 2019 interdepartmental transfer from CW Adm. Contingency (002) to Civil Service (037) in the amount of $8,000.00 to fund legal services. C. 73702 Constable Pct. 3 (1100): Approval of 2019 interdepartmental transfer from Co Wide Admin to Constable Pct. 3 in the amount of $8,000.00 to fund gasoline expenditures for the remainder of the year. E. 73683 Pct. #1 (1350): Approval of 2019 interdepartmental transfer from program 211,222,229,257, and 263 to program 267 in the amount of $122,042.62 to fund expenditures for M4W reconstruction project. F. 73614 Arbitrage Calc(1100): Approval of 2019 interdepartmental transfer from Co.Wide Adm-Contingency into Arbitrage Calc in the amount of $3,000.00 to fund final arbitrage report for CO2009C. 5. Planning Department: A. 73699 1. PIPELINE AND UTILITY PERMITS a. Applicant: North Alamo Water Supply Corporation Legal Description: Highland Farms Subdivision No. 2 lot 13 (Pct. 2) (Hutto Road and Mile 9 North Road) Location of Pipeline or Utilities: Existing 2” water line north of Mile 9 North Road. Proposed improvement within Right-of-Way: One 3/4” water service line with a 2” PVC casing boring Mile 9 North Road. b. Applicant: Agua SUD Legal Description: Texan Gardens lot 14 Blk. 15 (Pct. 3) (Mile 7 North Road and Texan Road) Location of Pipeline or Utilities: Existing 12” water line east of Texan Road. Proposed improvement within Right-of-Way: One 8” water line with a 16” PVC casing boring Texan Road. c. Applicant: North Alamo Water Supply Corporation Legal Description: Alamo Land & Sugar Co. lot 15 Blk. 64 (Pct. 4) (Texas Road and Alamo Road) Location of Pipeline or Utilities: Existing 6” water line south of Texas Road. Proposed improvement within Right-of-Way: One 3/4” water service line with a 2” PVC casing boring Texas Road. B. 73641 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 73602 District Attorney's Office Check Fraud Fees Monthly Report - 2019 November B. 73537 District Clerks Office fee report for the month of November 2019 $336,732.03 7. Executive Office: A. 73637 Approval of payment for invoice dated 12/10/2019 in the amount of $13.00 as submitted by McGriff, Seibels & Williams of Texas, Inc. for adjustments to the 2019 County Wide Commercial Property Policy, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. 8. Membership Dues/Certifications: A. 73705 County Court #6: Approval to renew membership to Texas Association for Court Administration with reimbursement of membership dues paid in the amount of $75.00 to Raquel Nevarez with authority for County Treasurer to issue check after review and procedures are completed by the County Auditor. 9. Pct. #2: A. 73626 Requesting approval of payment for Invoice No. 2019-4 submitted by Hidalgo County Urban Program in the amount of $3,703.20 for advertising expenses that were incurred for the Pct 2 North San Juan Swimming Pool Project and are now ineligible due to the project being cancelled. 10. Urban County: A. 73658 Request for approval of one (1) applicant in the City of Weslaco under the Owner-Occupied Housing Rehabilitation Program. B. 73609 Request for approval of one (1) applicant in the City of San Juan and five (5) applicants in the Countywide area under the Owner-Occupied Housing Rehabilitation Program, contingent upon environmental review clearance. C. 73586 Request for approval of one (1) applicant in the City of Alamo, one (1) applicant in the City of Mercedes and three (3) applicants in the Countywide area under the Owner-Occupied Housing Rehabilitation Program, contingent upon environmental review clearance. 11. Pct. #4: A. 73680 Requesting approval for the RGV Food Bank Distribution to use the San Carlos Endowment Center Community/Cultural Rooms (including the parking lot area) at Precinct 4 on Wednesday, January 15, 2020 from 9 am-11am. 12. Purchasing Dept - Notes: B. 73628 Constable Pct. 3 Pursuant to Texas Local Government Code, 263.151 (1)-152 a (3), Hidalgo County Constable Precinct 3 is requesting approval to surplus and remove the following assets from their inventory detailed on: Exhibits "A" thru "D" for the purpose of destruction and disposal via Hidalgo County Sheriff's Office (on their time schedule). The bulletproof vests have been worn excessively, are now expired and no longer useful for their intended purpose. C. 73631 Requesting approval of payment of invoice # 1 in the amount $12,700.60 submitted by Strada Group Developing Solutions, in connection with the consulting, design, and construction engineering for the "Solar Light Project Monte Alto" for Pct. 1. D. 73648 Justice of the Peace PCT. #5, Place 1 is requesting the removal of fixed assets in Exhibit A from the Hidalgo County's Inventory List. with all supporting documents are attached herein. E. 73481 Approval of the following invoices (for processing and payment) as submitted by contracted project engineer; L&G Consulting Engineers, Inc. Invoice No. Invoice Date Project Invoice Amount P.O. Number 11327919 11/25/2019 Mile 5 Project WA#2 $ 47,531.40 808447 11327917 11/30/2019 FM1925 from 907 East to East SH68 WA#1 $ 1,909.24 703928 11327925 11/30/2019 FM1925 WA#3 Alamo Rd. to Sharp Rd. $ 16,776.00 785987 11327920 11/30/2019 FM1925 WA#2 10th to McColl $ 12,889.60 785986 11327918 11/30/2019 FM1925 WA#1 1,500' W of FM2220 to 10th $ 5,554.52 739761 11327903 11/30/2019 FM2220 WA#1 FM676 to FM1925 $ 5,646.10 728311 11327900 11/30/2019 WA#4 Traffic Study Carmen Avila & Mile 22 1/2 $ 9,684.72 805875 G. 73619 Requesting approval of invoice #40082 under Work Authorization #7 in the amount of $835.41 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" to provide "Preliminary Design and Construction Phase Services for the County Service Facility", located in Hidalgo County Precinct 4. H. 73620 Approval of Application for Payment No. 31 in the amount of $94,193.69 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and reviewed by the project engineer, Ricardo Gallaga, P.E. I. 73623 Approval of the addition/deletion of the fuel card/user 1. Hidalgo County Constable Pct No. 3 - Fuel Card Users 2. Hidalgo County Facilities Management - Fuel Cards EL
Consent Agenda Items 3C, 4D, 12A 1, & 12F
3C. 73703 2019 - Texas A&M AgriLife Extension Service (1100) 4D. 73670 Pct. #1 (1351): Approval of 2019 interdepartmental transfer from program 239,242, & 243 to program 267 in the amount of $122,042.63 to fund expenditures for M4W reconstruction project. 12A 1. 73682 Pct. #3: Requesting approval to declare as "Surplus" the items listed in Exhibit "B" [equipment, vehicles] for the purpose of sale through auction scheduled for 01-25-2020 in accordance with Texas Local Government Code 263.152(a)(1); 12F. 73632 HIDALGO COUNTY: 1. Authority to amend & revise with additions to the current list of vendors attached hereto [CC/AI#59380 of 4/18/17] the exemption in connection with the authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment through the established and approved procedures for the requisition and purchase order process with said authority through 12-31-21; and, The following agenda items effective 01-01-20 through 12-31-21: 2. Requesting exemption from competitive bidding requirements under TX. Local Government Code, Chapter 262, Sections-.024(a)(3)-"an item necessary because of unforeseen damage to public property;", and (7)-"an item that can be obtained from only one source, including"-(B) films, manuscripts, or books -(D) "captive replacement parts or components for equipment;" and (11) "vehicle and equipment repairs" 3. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment} for County-owned vehicles and equipment from the vendors identified and detailed list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2020. 4. Requesting authority to purchase parts for County-owned vehicles, equipment, heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2020; 5. Requesting authority to purchase books, publications, films and manuscripts as detailed in attachments herein for those applicable Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities through all funding sources; 6. Requesting exemption from competitive bidding requirements under TX. Local Gov. Code, Chapter 262, Section .024(a)(8)(d)"an item of food for Sheriff Office, Adult Detention Facility, aka, County Jail), Texas Agri-life Extension Service including all other Hidalgo County Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities (i.e. Adult & Juvenile) through all funding sources with action valid through December 31, 2020; 7. Pursuant to same statute, specifically 262.024(d), action the following: A. Solicitation of at least three (3) quotes by: B. Telephone; C. Written quotations; 8. Set the intervals for the solicitation of quotes for: A. Current & historic time frame is 30 days; B. Other as approved ________________; 9. Presentation for approval of the proposed draft solicitation quote/bid form including, terms, conditions, requirements, as detailed on Hidalgo County Purchase Order document valid through December 31, 2020.
HIDTA - Task Force: A. AI-73693 HIDTA Task Force (1291): Approval of certification of revenues by the Co. Auditor, for program income in the amount of $1,669.93 from the HIDTA Task Force G18SS0002A grant program and appropriation of same.
Sheriff's Office: A. AI-73664 Sheriff's Office - Operation Stonegarden FY 2018 (1284): 1. Authorization to request a grant adjustment for a 3 month extension for FY 2018 Operation Stonegarden (grant #3172204) with authority for Co. Judge to certify adjustment on eGrants. B. AI-73646 Discussion, consideration and approval to appoint Rosalind M. Reyes, student at University of Texas at Rio Grande Valley as intern under the Hidalgo County Sheriff's Office Law Enforcement Intern Program for the amended dates of January 2020 to May 2020. (Reference AI #71583 CC on 8/13/19, previous dates submitted September 2019 to December 2019.)
Tax Office - Paul Villarreal: A. AI-73621 Discussion and approval to execute an inter-local agreement between the County of Hidalgo and the City of Alton for implementation of scofflaw procedures for vehicle registration denial services.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-73649 Children's Advocacy Center d/b/a Estrella's House (1100): 1. Discussion, consideration, and action regarding funding request in the amount of $50,000.00 from the Children's Advocacy Center, d/b/a Estrella's House. 2. Discussion, consideration, and action on Declaration of Support to the Children's Advocacy Center, d/b/a Estrella's House. 3. Approval to authorize County Treasurer to issue check in the amount of $50,000.00 to the Children's Advocacy Center d/b/a Estrella's House after review and processing procedures are completed by the County Auditor. C. AI-73675 Approval to accept settlement check from Liberty Mutual Insurance Company in the amount of $7,114.02 to settle total loss auto accident with County vehicle. (Sheriff Office) D. AI-73672 Appointment of board members to Emergency Services District #1 (Pct. 1) E. AI-73678 Discussion, consideration and action on a Resolution for private bid received on two (2) properties with authority for County Judge to sign along with tax resale deed F. AI-73701 Facilities Management: Requesting authority for Valde Guerra, Executive Officer to sign the Inspection Response Form (stating all violations cited have been corrected) from Texas Department of Licensing and Regulation - Compliance Division - Architectural Barriers (ADA) for the following building: Pct. 4 Linn-San Manuel EMS, Fire Station
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-73430 Elections (1100): 1. Approval to create fourteen (14) temporary full-time positions for 52 weeks beginning 01/01/2020 and ending 12/31/2020, as follows: Action Dept./ Prg. Slot # Position Title Grade Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Elections Surveyor Technician 04 Create 130-001 TBD Elections Surveyor Technician 04 Create 130-001 TBD Elections Surveyor Technician 04 Create 130-001 TBD Elections Surveyor Technician 04 2. Approval for employees no. 212946, 205656, 213578 and 229822 to continue employment in Clerk I slots, and employee no. 190780 to continue employment in Elections Surveyor Technician slot effective 01/01/2020. 3. Tax Office (1100): Approval to create six (6) temporary full-time positions for 14 weeks beginning 01/01/2020 and ending 03/31/2020, as follows: Action Dept./ Prg. Slot # Position Title Grade Create 140-001 TBD Clerk I 01 Create 140-001 TBD Clerk I 01 Create 140-001 TBD Clerk I 01 Create 140-001 TBD Clerk I 01 Create 140-001 TBD Clerk I 01 Create 140-001 TBD Clerk I 01 4. Approval for employees no. 235547, 235539, 235555, 235695, 235687 and 235857 to continue employment in Clerk I slots, effective 01/01/2020. Veterans Services (1100): 5. Approval to create two (2) temporary full-time positions for 27 weeks beginning 01/01/2020 and ending 06/30/2020, as follows: Action Dept./ Prg. Slot # Position Title Grade Create 370-001 TBD Clerk II 03 Create 370-001 TBD Clerk II 03 6. Approval for employees no. 229210 and 235660 to continue employment in Clerk II slots, effective 01/01/2020. Pct. 3 Road Maintenance (1200): 7. Approval to create two (2) temporary full-time positions for 27 weeks beginning 01/01/2020 and ending 06/30/2020, as follows: Action Dept./ Prg. Slot # Position Title Grade Create 123-005 TBD Road Maintenance Foreman 13 Create 123-005 TBD Clerk I 01 8. Approval for employee no. 123242 to continue employment in Road Maintenance Foreman slot, and employee no. 236349 to continue employment in Clerk I slot, effective 01/01/2020. 275th District Court (1100): 9. Approval to create one (1) temporary full-time position for 27 weeks beginning 01/01/2020 and ending 06/30/2020, as follows: Action Dept./ Prg. Slot # Position Title Grade Create 005-001 TBD Legal Assistant II 08 10. Approval for employee no. 29068 to continue employment in Legal Assistant II slot, effective 01/01/2020. Constable Pct. 3 (1100): 11. Approval to create one (1) temporary full-time position for 27 weeks beginning 01/01/2020 and ending 06/30/2019, as follows: Action Dept./ Prg. Slot # Position Title Rank Create 293-001 TBD Deputy Constable 06 12. Approval for employee no. 115509 to continue employment in Deputy Constable slot, effective 01/01/2020. Health Department - PHEP Grant (1293): 13. Approval to create one (1) part-time temporary position, effective 01/02/2020 thru 06/30/2020 as follows: Action Dept./ Prg. Slot # Position Title Grade Create 340-013 TBD Clerk I 01 C. AI-72289 Facilities Management (1100): Approval of the following personnel actions, effective next full pay period 12/23/2019 and for calendar year 2020: Action Dept./ Prg. Slot # Position Title Grade Delete 220-001 0059 Carpenter I 05 Delete 220-001 0092 Carpenter III 09 Delete 220-001 0112 Administrative Assistant I 04 Create 220-001 0128 Carpenter II 07 Create 220-001 0129 Carpenter II 07 Create 220-001 0130 Administrative Assistant II 06 D. AI-73506 Health PHEP Grant / PHHS Grant (1293): 1. Approval of the following personnel, effective next full pay period 12/23/2019 and for calendar year 2020: Action Dept./ Prg. Slot # Position Title Grade Delete 340-013 0020 Assistant Epidemiologist 07 2. Approval of the following personnel actions, effective 01/01/2020: Action Dept./ Prg. Slot # Position Title Grade Create 340-070 0003 Public Health Technician I 07 E. AI-73324 Jail (1100): 1. Approval to create four (4) full-time temporary positions, effective 01/01/2020 thru 12/31/2020 as follows: Action Dept./ Prg. Slot # Position Title Rank Create 280-002 TBD Detention Officer 01 Create 280-002 TBD Detention Officer 01 Create 280-002 TBD Detention Officer 01 Create 280-002 TBD Detention Officer 01 2. Approval for employee no. 236179 to continue employment in Detention Officer slot, effective 01/01/2020. F. AI-73667 Criminal District Attorney - ASU (1281): Approval of the following personnel actions, effective 01/01/2020: Action Dept./ Prg. Slot # Position Title Grade Delete 080-021 0004 Assistant District Attorney IV 19 Create 080-021 0007 Assistant District Attorney III 17 G. AI-73696 Pct. 1 Road Maintenance (1200): Approval of the following personnel actions, effective upon Commissioners Court approval: Action Dept./Prg. Slot # Current Position Title Current Grade Proposed Position Title Proposed Grade Title Change 121-005 0012 Coordinator I, Special Projects 09 Community Resource Center Coordinator 09 H. AI-73686 Pct. 4 Road Maintenance (1200): Approval of the following personnel actions, effective 01/01/2020: I. AI-73597 Classification and Compensation Plan: Approval of the following changes to the Classified Positions List effective upon Commissioner's Court approval: J. AI-73689 Purchasing (1100): 1. Approval of the following personnel actions, effective upon Commissioner's Court approval and for calendar year 2020: 2. Approval to waive the posting, hiring and enrollment procedures and transfer employee no. 58831 from Division Manager I, Asset Management, Grade 14 Step 05 (160-001-0003) to Surplus Specialist, Grade 10 Step 05 (160-001-TBD) pursuant to Section 3.49(f) of the Civil Service Commission Rules, effective 12/17/2019. 3. Approval of the following personnel actions, effective 01/01/2020:
Urban County: A. AI-73574 Hold a Public Hearing to consider public comments on the revised Housing Guidelines for the contract (No. 18-419-000-B128) between the Hidalgo County Urban County Program (UCP) and the Texas General Land Office (GLO). B. AI-73616 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Engineering Firms from the County’s approved “pool” as graded and evaluated by the City of Edcouch, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30, 31 & 32 (2017/2018/2019) Edcouch Street Improvement Project funds. 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _________________________for the provision of Engineering Service for an Urban County Program Year 30, 31 & 32 (2017/2018/2019) Edcouch Street Improvements project. C. AI-73573 Requesting approval of the revised General Land Office (GLO) 2015 Disaster Recovery Housing Program Guidelines and authorization to revise as necessary. D. AI-73605 Requesting authorization to extend current 2018 Emergency Solutions Grant Program (ESG) subrecipient agreements with Women Together foundation Inc., Catholic Charities of the Rio Grande Valley and The Salvation Army of McAllen-Hidalgo County.
Health & Human Services Department: A. AI-73148 Requesting approval to appropriate the Health Administration program income budget in the amount of $175,000.00 for the period of 01/01/2020 to 12/31/2020. B. Indigent Health Care Program: 1. AI-72898 A. Discussion, consideration and approval to draw down funds for Demonstration Year 8 Round 2 DSRIP Payment and DY 8 Monitoring IGT in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a transfer date no later than of 1-05-2020 (TBD by HHSC instructions ) and a settlement date of 1-6-2020. B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC final instructions. C. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC final instructions.
Planning Department: A. AI-73700 1. PIPELINE AND UTILITY PERMITS a. Applicant: North Alamo Water Supply Corporation Legal Description: Texas Mexican Railway lot 2 Section 252 (Pct. 4) (Terry Road and Monte Cristo Road) Location of Pipeline or Utilities: Existing 6” water line along the centerline of Terry Road. Proposed improvement within Right-of-Way: One 6” water line crossing via open cut Terry Road and one fire hydrant installation on the east side of Terry Road. b. Applicant: Montel Construction LLC. Legal Description: La Plazita Subdivision lot 4;Proposed La Plazita Ph. II Subdivision (Pct. 1) (Kennedy Street and Mile 10 North Road) Location of Pipeline or Utilities: Existing 2” water line east of Kennedy Street. Proposed improvement within Right-of-Way: Two 1” dual water service line with a 2” PVC casing boring Kennedy Street. One 15” RCP culvert pipe crossing via open cut and an existing 20.00’ alley west of Kennedy Street.
Elections Administration: A. AI-73584 Discussion on election updates. B. AI-73585 Update related to massive mail out and new voter registration certificates.
WIC: A. AI-73668 Requesting approval to submit the FY 2021 Survey to the Texas Health and Human Services funding.
B. AI-73662 1. Requesting approval to declare surplus (1) One 2008 Ford Ranger Pick Up Truck (Asset No. 47574) for the purpose of donation to City of Donna in accordance with Texas Local Government Code 263.152 (4)(B); 2. Requesting authority to remove (1) One 2008 Ford Ranger Pick Up Truck (Asset No. 47574) from the Hidalgo County Precinct No. 1 inventory list after finalizing the donation by transferring the Title to City of Donna. C. AI-73679 Pct. 1 is requesting approval of the "request for access" submitted by the U.S. Environmental Protection Agency with authority for the County Judge to sign the request for access document.
Precinct #3 - Comm. Flores: A. AI-73671 Appointment/Reappointment of board member to Tropical Texas Behavioral Health (MHMR)
Precinct #4 - Comm. Torres: A. AI-73634 Acceptance and approval of a donation from Izaguirre Septic Tanks of a (Septic Tank) to be installed at the brush site located on Terry and Davis road in Precinct 4.
Budget & Management: A. AI-73707 Status update on Hidalgo County Wellness Program B. AI-73697 Pct4 Sanitation / Parks (1100): 1. Approval of the following change in funding source actions effective 01/01/2020: C. AI-73635 Texas VINE Grant (1283): Approval to submit the FY 2020 Texas VINE Grant reimbursement maintenance invoice in the amount of $7,542.56 (1st quarter) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with the authority for the County Judge to sign the required documents. D. AI-73522 Approval to designate funds in 2019 for expenditures related to the following program:
B4. Approval for employees no. 235547, 235539, 235555, 235695, 235687 and 235857 to continue employment in Clerk I slots, effective 01/01/2020. Veterans Services (1100):
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). 20A. Hidalgo County 1. AI-73695 A. Recommendation by Purchasing Dept. to reject all bids received for project titled: 2019-181-08-21 County Wide Security Guard Services so as to re-work the specifications & requiremens for the procurement packet; B. Requesting exemption from competitive bidding requirements under TxLGC 262.024 (a)(4), a professional service; C. Acceptance and approval of a short-term 120 day contract for County Wide Security Guard Services with OTSO, Inc., dba, Valley Wide Services [current provider] with form of agreement subject to review/approval as to legal form by HC DA/Civil Section with an effective date 12-19-19 including compliance with form 1295. 2. AI-73676 Requesting acceptance and approval to submit a Subdivision Application to the City of Edinburg for the construction of the Hidalgo County Justice Center with the issuance of a check made in the amount of $250.00 and the authority for the County Judge to execute application. 3. AI-73627 A. Approval of final negotiations for RFP 2019-226-11-13-YZV-"Excess Workers' Compensation Insurance" (as ranked/approved by HCCC on 12/10/2019 AI-73529); B. Requesting approval to purchase the insurance coverage and/or services for RFP 2019-226-11-13-YZV as described in the RFP - Premium & Fee Schedule as submitted by and through Montalvo Insurance Agency. B. County Judge's Office 1. AI-73575 Requesting authority to approve software maintenance and support service from Everbridge Emergency Notification (awarded vendor through our membership/participation with the GSA contract # GS-352F-0692P) for a term of (4) years for the amount of $96,758.31 per year commencing January 1, 2020. C. Pct. 1 1. AI-73698 Approval of Amendment #2 to C-17-316-04-24 (AIA B133-2014) between Hidalgo County and Rike Ogden Figueroa Allex Architects, Inc. (ROFA) for Professional Architectural Services for Hidalgo County Precinct No. 1 Tax Office Substation increasing the amount by $6,972.00. 2. AI-73684 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a “professional service”; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved pool of professional engineering service providers required for Mile 1 East Reconstruction Project located within Pct. No. 1: Professional Engineering Services Firm Grade Ranking J & R Engineering, LLC 98 Fulcrum Consulting Services 96 SDI Engineering, LLC 95 C. Authority for the Purchasing Department to negotiate professional service agreement for the purpose of Engineering Services for Mile 1 East Reconstruction Project, a project located within Hidalgo County Precinct No. 1 with the No. 1 Ranked firm: _____________________________. 3. AI-73663 Requesting approval for an Interlocal Cooperation Agreement between Monte Alto ISD and County of Hidalgo for the purpose of establishing a community resource center in Monte Alto. D. Justices of the Peace: 1. AI-73687 JP Pct. 3, Pl. 2 - Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3, Sec. 52 for the purchase of promotional items E. Pct. 3 1. AI-72569 A. Requesting an exemption from competitive bidding requirements, under TxLGC Chapter 262.024 (a)(4), personal services; B. Acceptance of the proposed scope of services and fee schedule from Hollis Rutledge & Associates, Inc. with authority to enter into Consulting services agreement [drafted by Office of DA's, Civil Litigation Division with final approval by same prior to execution] for Consulting Services for purpose of Researching, Developing, Writing, Obtaining, & Administering of Grants for Hidalgo County Pct. 3. F. Pct. 4 1. AI-73674 Acceptance and approval of final negotiated AIA Document form B101-2017 Agreement (C-19-304-12-17) between Hidalgo County (Owner) and ERO Architects (Architect) for the design and construction of Pct. 4's New Mechanical Shop subject to approval by legal. G. Budget & Management 1. AI-73528 Accept, approve and finalize negotiations [status provided to Evaluation Committee members] and evidenced through a contract with the number one ranked firm of Arthur J. Gallagher & Co. [form of agreement has been approved by HC DA/Civil Section and will be sent Arthur J. Gallagher & Co. for review/comment]; H. Co. Wide 1. AI-73518 Presentation of bids received for the purpose of award to 4 responsible vendors,Gulf Coast Paper Co, CC Distributors, Ferguson Facilities Supply (Matera Division) & Pyramid School Products, submitting the lowest and best bid and meeting specifications and/or requirements for each product with approval of contract documents, for project titled: Hidalgo County "Janitorial Supplies & Industrial Chemicals & Supplies" through RFB No.: 2019-233-10-30-MEG 27. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 73642 Requesting approval to declare Surplus approximately 580,567 Cubic Yards of Fill Dirt located at "Mission Lateral-2018 Bond Referendum Project No. 26- located between Bentsen Rd & Conway Rd. (SH 107)'' in as much as an attempt was made for the sale and removal through RFB# HCDD1-19-079-12-11, advertised for (2) weeks, and No Bids were received. 6. 2012 Bond Referendum - 2013 Bond Series: A. 73654 Ratification of approved Notice to Suspend Work issued to Castle Enterprises, LLC, related to Construction Contract No. C-HCDD1-18-048-09-25 for Hidalgo County Drainage District No. 1 "Jackson Drain Improvements". Effective: 12/02/19. 7. General Fund: A.73688 Requesting approval to change job titles for the Districts 2020 budget to match Hidalgo County's Classified Position List (no budgetary impact) 8. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 9. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 10. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
County Judge's Office: A. AI-73549 Introduction of UTRGV Vice President & Director of Athletics Chasse Conque.
Precinct #1 - Comm. Fuentes: A. AI-73673 Proclamation honoring the City of Weslaco on its 100th Anniversary
1. 73713 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 73714 Presentation of Fund Information Report B. 73629 Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters. C. 73630 Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports. D. 73704 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of October 2019. 3. 2019 Intradepartmental transfers: A. 73706 2019 - General Litigation (1100) B. 73692 2019 - Purchasing (1100) D. 73644 2019 - 370th DC (1100) E. 73650 2019 - Health & Human Services Dept. / Zika HRSA (1293) F. 73660 2019 - Health & Human Services Dept. - TB Fed (1293) G. 73612 2019 - Health & Human Services Dept. - PHEP Hazards (1293) H. 73624 2019 - Health & Human Services Dept. - PHEP Hazards (1293) I. 73645 2019 - Hidalgo Co Constable Pct 1 (1100) J. 73615 2019 - Constable Precinct 4 (1100) K. 73622 2019 - FACILITIES MANAGEMENT (1100) L. 73633 2019 - Probate Court (1243) M. 73636 2019 - County Commissioners (1100) N. 73638 2019 - Insurance (1100) O. 73643 2019 - Human Resources (1100) 4. 2019 Interdepartmental transfers: A. 73691 Health ADM (1100) Approval of 2019 interdepartmental transfer from CW Adm. Contingency (002) to Health ADM (001) in the amount of $15,000 to fund penalty fees for violations assessed by Texas Commission on Environmental Quality TCEQ for Stormwater Management Program. B. 73694 Civil Service (1100): Approval of 2019 interdepartmental transfer from CW Adm. Contingency (002) to Civil Service (037) in the amount of $8,000.00 to fund legal services. C. 73702 Constable Pct. 3 (1100): Approval of 2019 interdepartmental transfer from Co Wide Admin to Constable Pct. 3 in the amount of $8,000.00 to fund gasoline expenditures for the remainder of the year. E. 73683 Pct. #1 (1350): Approval of 2019 interdepartmental transfer from program 211,222,229,257, and 263 to program 267 in the amount of $122,042.62 to fund expenditures for M4W reconstruction project. F. 73614 Arbitrage Calc(1100): Approval of 2019 interdepartmental transfer from Co.Wide Adm-Contingency into Arbitrage Calc in the amount of $3,000.00 to fund final arbitrage report for CO2009C. 5. Planning Department: A. 73699 1. PIPELINE AND UTILITY PERMITS a. Applicant: North Alamo Water Supply Corporation Legal Description: Highland Farms Subdivision No. 2 lot 13 (Pct. 2) (Hutto Road and Mile 9 North Road) Location of Pipeline or Utilities: Existing 2” water line north of Mile 9 North Road. Proposed improvement within Right-of-Way: One 3/4” water service line with a 2” PVC casing boring Mile 9 North Road. b. Applicant: Agua SUD Legal Description: Texan Gardens lot 14 Blk. 15 (Pct. 3) (Mile 7 North Road and Texan Road) Location of Pipeline or Utilities: Existing 12” water line east of Texan Road. Proposed improvement within Right-of-Way: One 8” water line with a 16” PVC casing boring Texan Road. c. Applicant: North Alamo Water Supply Corporation Legal Description: Alamo Land & Sugar Co. lot 15 Blk. 64 (Pct. 4) (Texas Road and Alamo Road) Location of Pipeline or Utilities: Existing 6” water line south of Texas Road. Proposed improvement within Right-of-Way: One 3/4” water service line with a 2” PVC casing boring Texas Road. B. 73641 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 73602 District Attorney's Office Check Fraud Fees Monthly Report - 2019 November B. 73537 District Clerks Office fee report for the month of November 2019 $336,732.03 7. Executive Office: A. 73637 Approval of payment for invoice dated 12/10/2019 in the amount of $13.00 as submitted by McGriff, Seibels & Williams of Texas, Inc. for adjustments to the 2019 County Wide Commercial Property Policy, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. 8. Membership Dues/Certifications: A. 73705 County Court #6: Approval to renew membership to Texas Association for Court Administration with reimbursement of membership dues paid in the amount of $75.00 to Raquel Nevarez with authority for County Treasurer to issue check after review and procedures are completed by the County Auditor. 9. Pct. #2: A. 73626 Requesting approval of payment for Invoice No. 2019-4 submitted by Hidalgo County Urban Program in the amount of $3,703.20 for advertising expenses that were incurred for the Pct 2 North San Juan Swimming Pool Project and are now ineligible due to the project being cancelled. 10. Urban County: A. 73658 Request for approval of one (1) applicant in the City of Weslaco under the Owner-Occupied Housing Rehabilitation Program. B. 73609 Request for approval of one (1) applicant in the City of San Juan and five (5) applicants in the Countywide area under the Owner-Occupied Housing Rehabilitation Program, contingent upon environmental review clearance. C. 73586 Request for approval of one (1) applicant in the City of Alamo, one (1) applicant in the City of Mercedes and three (3) applicants in the Countywide area under the Owner-Occupied Housing Rehabilitation Program, contingent upon environmental review clearance. 11. Pct. #4: A. 73680 Requesting approval for the RGV Food Bank Distribution to use the San Carlos Endowment Center Community/Cultural Rooms (including the parking lot area) at Precinct 4 on Wednesday, January 15, 2020 from 9 am-11am. 12. Purchasing Dept - Notes: B. 73628 Constable Pct. 3 Pursuant to Texas Local Government Code, 263.151 (1)-152 a (3), Hidalgo County Constable Precinct 3 is requesting approval to surplus and remove the following assets from their inventory detailed on: Exhibits "A" thru "D" for the purpose of destruction and disposal via Hidalgo County Sheriff's Office (on their time schedule). The bulletproof vests have been worn excessively, are now expired and no longer useful for their intended purpose. C. 73631 Requesting approval of payment of invoice # 1 in the amount $12,700.60 submitted by Strada Group Developing Solutions, in connection with the consulting, design, and construction engineering for the "Solar Light Project Monte Alto" for Pct. 1. D. 73648 Justice of the Peace PCT. #5, Place 1 is requesting the removal of fixed assets in Exhibit A from the Hidalgo County's Inventory List. with all supporting documents are attached herein. E. 73481 Approval of the following invoices (for processing and payment) as submitted by contracted project engineer; L&G Consulting Engineers, Inc. Invoice No. Invoice Date Project Invoice Amount P.O. Number 11327919 11/25/2019 Mile 5 Project WA#2 $ 47,531.40 808447 11327917 11/30/2019 FM1925 from 907 East to East SH68 WA#1 $ 1,909.24 703928 11327925 11/30/2019 FM1925 WA#3 Alamo Rd. to Sharp Rd. $ 16,776.00 785987 11327920 11/30/2019 FM1925 WA#2 10th to McColl $ 12,889.60 785986 11327918 11/30/2019 FM1925 WA#1 1,500' W of FM2220 to 10th $ 5,554.52 739761 11327903 11/30/2019 FM2220 WA#1 FM676 to FM1925 $ 5,646.10 728311 11327900 11/30/2019 WA#4 Traffic Study Carmen Avila & Mile 22 1/2 $ 9,684.72 805875 G. 73619 Requesting approval of invoice #40082 under Work Authorization #7 in the amount of $835.41 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" to provide "Preliminary Design and Construction Phase Services for the County Service Facility", located in Hidalgo County Precinct 4. H. 73620 Approval of Application for Payment No. 31 in the amount of $94,193.69 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and reviewed by the project engineer, Ricardo Gallaga, P.E. I. 73623 Approval of the addition/deletion of the fuel card/user 1. Hidalgo County Constable Pct No. 3 - Fuel Card Users 2. Hidalgo County Facilities Management - Fuel Cards EL
Consent Agenda Items 3C, 4D, 12A 1, & 12F
3C. 73703 2019 - Texas A&M AgriLife Extension Service (1100) 4D. 73670 Pct. #1 (1351): Approval of 2019 interdepartmental transfer from program 239,242, & 243 to program 267 in the amount of $122,042.63 to fund expenditures for M4W reconstruction project. 12A 1. 73682 Pct. #3: Requesting approval to declare as "Surplus" the items listed in Exhibit "B" [equipment, vehicles] for the purpose of sale through auction scheduled for 01-25-2020 in accordance with Texas Local Government Code 263.152(a)(1); 12F. 73632 HIDALGO COUNTY: 1. Authority to amend & revise with additions to the current list of vendors attached hereto [CC/AI#59380 of 4/18/17] the exemption in connection with the authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment through the established and approved procedures for the requisition and purchase order process with said authority through 12-31-21; and, The following agenda items effective 01-01-20 through 12-31-21: 2. Requesting exemption from competitive bidding requirements under TX. Local Government Code, Chapter 262, Sections-.024(a)(3)-"an item necessary because of unforeseen damage to public property;", and (7)-"an item that can be obtained from only one source, including"-(B) films, manuscripts, or books -(D) "captive replacement parts or components for equipment;" and (11) "vehicle and equipment repairs" 3. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment} for County-owned vehicles and equipment from the vendors identified and detailed list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2020. 4. Requesting authority to purchase parts for County-owned vehicles, equipment, heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2020; 5. Requesting authority to purchase books, publications, films and manuscripts as detailed in attachments herein for those applicable Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities through all funding sources; 6. Requesting exemption from competitive bidding requirements under TX. Local Gov. Code, Chapter 262, Section .024(a)(8)(d)"an item of food for Sheriff Office, Adult Detention Facility, aka, County Jail), Texas Agri-life Extension Service including all other Hidalgo County Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities (i.e. Adult & Juvenile) through all funding sources with action valid through December 31, 2020; 7. Pursuant to same statute, specifically 262.024(d), action the following: A. Solicitation of at least three (3) quotes by: B. Telephone; C. Written quotations; 8. Set the intervals for the solicitation of quotes for: A. Current & historic time frame is 30 days; B. Other as approved ________________; 9. Presentation for approval of the proposed draft solicitation quote/bid form including, terms, conditions, requirements, as detailed on Hidalgo County Purchase Order document valid through December 31, 2020.
HIDTA - Task Force: A. AI-73693 HIDTA Task Force (1291): Approval of certification of revenues by the Co. Auditor, for program income in the amount of $1,669.93 from the HIDTA Task Force G18SS0002A grant program and appropriation of same.
Sheriff's Office: A. AI-73664 Sheriff's Office - Operation Stonegarden FY 2018 (1284): 1. Authorization to request a grant adjustment for a 3 month extension for FY 2018 Operation Stonegarden (grant #3172204) with authority for Co. Judge to certify adjustment on eGrants. B. AI-73646 Discussion, consideration and approval to appoint Rosalind M. Reyes, student at University of Texas at Rio Grande Valley as intern under the Hidalgo County Sheriff's Office Law Enforcement Intern Program for the amended dates of January 2020 to May 2020. (Reference AI #71583 CC on 8/13/19, previous dates submitted September 2019 to December 2019.)
Tax Office - Paul Villarreal: A. AI-73621 Discussion and approval to execute an inter-local agreement between the County of Hidalgo and the City of Alton for implementation of scofflaw procedures for vehicle registration denial services.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-73649 Children's Advocacy Center d/b/a Estrella's House (1100): 1. Discussion, consideration, and action regarding funding request in the amount of $50,000.00 from the Children's Advocacy Center, d/b/a Estrella's House. 2. Discussion, consideration, and action on Declaration of Support to the Children's Advocacy Center, d/b/a Estrella's House. 3. Approval to authorize County Treasurer to issue check in the amount of $50,000.00 to the Children's Advocacy Center d/b/a Estrella's House after review and processing procedures are completed by the County Auditor. C. AI-73675 Approval to accept settlement check from Liberty Mutual Insurance Company in the amount of $7,114.02 to settle total loss auto accident with County vehicle. (Sheriff Office) D. AI-73672 Appointment of board members to Emergency Services District #1 (Pct. 1) E. AI-73678 Discussion, consideration and action on a Resolution for private bid received on two (2) properties with authority for County Judge to sign along with tax resale deed F. AI-73701 Facilities Management: Requesting authority for Valde Guerra, Executive Officer to sign the Inspection Response Form (stating all violations cited have been corrected) from Texas Department of Licensing and Regulation - Compliance Division - Architectural Barriers (ADA) for the following building: Pct. 4 Linn-San Manuel EMS, Fire Station
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-73430 Elections (1100): 1. Approval to create fourteen (14) temporary full-time positions for 52 weeks beginning 01/01/2020 and ending 12/31/2020, as follows: Action Dept./ Prg. Slot # Position Title Grade Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Clerk I 01 Create 130-001 TBD Elections Surveyor Technician 04 Create 130-001 TBD Elections Surveyor Technician 04 Create 130-001 TBD Elections Surveyor Technician 04 Create 130-001 TBD Elections Surveyor Technician 04 2. Approval for employees no. 212946, 205656, 213578 and 229822 to continue employment in Clerk I slots, and employee no. 190780 to continue employment in Elections Surveyor Technician slot effective 01/01/2020. 3. Tax Office (1100): Approval to create six (6) temporary full-time positions for 14 weeks beginning 01/01/2020 and ending 03/31/2020, as follows: Action Dept./ Prg. Slot # Position Title Grade Create 140-001 TBD Clerk I 01 Create 140-001 TBD Clerk I 01 Create 140-001 TBD Clerk I 01 Create 140-001 TBD Clerk I 01 Create 140-001 TBD Clerk I 01 Create 140-001 TBD Clerk I 01 4. Approval for employees no. 235547, 235539, 235555, 235695, 235687 and 235857 to continue employment in Clerk I slots, effective 01/01/2020. Veterans Services (1100): 5. Approval to create two (2) temporary full-time positions for 27 weeks beginning 01/01/2020 and ending 06/30/2020, as follows: Action Dept./ Prg. Slot # Position Title Grade Create 370-001 TBD Clerk II 03 Create 370-001 TBD Clerk II 03 6. Approval for employees no. 229210 and 235660 to continue employment in Clerk II slots, effective 01/01/2020. Pct. 3 Road Maintenance (1200): 7. Approval to create two (2) temporary full-time positions for 27 weeks beginning 01/01/2020 and ending 06/30/2020, as follows: Action Dept./ Prg. Slot # Position Title Grade Create 123-005 TBD Road Maintenance Foreman 13 Create 123-005 TBD Clerk I 01 8. Approval for employee no. 123242 to continue employment in Road Maintenance Foreman slot, and employee no. 236349 to continue employment in Clerk I slot, effective 01/01/2020. 275th District Court (1100): 9. Approval to create one (1) temporary full-time position for 27 weeks beginning 01/01/2020 and ending 06/30/2020, as follows: Action Dept./ Prg. Slot # Position Title Grade Create 005-001 TBD Legal Assistant II 08 10. Approval for employee no. 29068 to continue employment in Legal Assistant II slot, effective 01/01/2020. Constable Pct. 3 (1100): 11. Approval to create one (1) temporary full-time position for 27 weeks beginning 01/01/2020 and ending 06/30/2019, as follows: Action Dept./ Prg. Slot # Position Title Rank Create 293-001 TBD Deputy Constable 06 12. Approval for employee no. 115509 to continue employment in Deputy Constable slot, effective 01/01/2020. Health Department - PHEP Grant (1293): 13. Approval to create one (1) part-time temporary position, effective 01/02/2020 thru 06/30/2020 as follows: Action Dept./ Prg. Slot # Position Title Grade Create 340-013 TBD Clerk I 01 C. AI-72289 Facilities Management (1100): Approval of the following personnel actions, effective next full pay period 12/23/2019 and for calendar year 2020: Action Dept./ Prg. Slot # Position Title Grade Delete 220-001 0059 Carpenter I 05 Delete 220-001 0092 Carpenter III 09 Delete 220-001 0112 Administrative Assistant I 04 Create 220-001 0128 Carpenter II 07 Create 220-001 0129 Carpenter II 07 Create 220-001 0130 Administrative Assistant II 06 D. AI-73506 Health PHEP Grant / PHHS Grant (1293): 1. Approval of the following personnel, effective next full pay period 12/23/2019 and for calendar year 2020: Action Dept./ Prg. Slot # Position Title Grade Delete 340-013 0020 Assistant Epidemiologist 07 2. Approval of the following personnel actions, effective 01/01/2020: Action Dept./ Prg. Slot # Position Title Grade Create 340-070 0003 Public Health Technician I 07 E. AI-73324 Jail (1100): 1. Approval to create four (4) full-time temporary positions, effective 01/01/2020 thru 12/31/2020 as follows: Action Dept./ Prg. Slot # Position Title Rank Create 280-002 TBD Detention Officer 01 Create 280-002 TBD Detention Officer 01 Create 280-002 TBD Detention Officer 01 Create 280-002 TBD Detention Officer 01 2. Approval for employee no. 236179 to continue employment in Detention Officer slot, effective 01/01/2020. F. AI-73667 Criminal District Attorney - ASU (1281): Approval of the following personnel actions, effective 01/01/2020: Action Dept./ Prg. Slot # Position Title Grade Delete 080-021 0004 Assistant District Attorney IV 19 Create 080-021 0007 Assistant District Attorney III 17 G. AI-73696 Pct. 1 Road Maintenance (1200): Approval of the following personnel actions, effective upon Commissioners Court approval: Action Dept./Prg. Slot # Current Position Title Current Grade Proposed Position Title Proposed Grade Title Change 121-005 0012 Coordinator I, Special Projects 09 Community Resource Center Coordinator 09 H. AI-73686 Pct. 4 Road Maintenance (1200): Approval of the following personnel actions, effective 01/01/2020: I. AI-73597 Classification and Compensation Plan: Approval of the following changes to the Classified Positions List effective upon Commissioner's Court approval: J. AI-73689 Purchasing (1100): 1. Approval of the following personnel actions, effective upon Commissioner's Court approval and for calendar year 2020: 2. Approval to waive the posting, hiring and enrollment procedures and transfer employee no. 58831 from Division Manager I, Asset Management, Grade 14 Step 05 (160-001-0003) to Surplus Specialist, Grade 10 Step 05 (160-001-TBD) pursuant to Section 3.49(f) of the Civil Service Commission Rules, effective 12/17/2019. 3. Approval of the following personnel actions, effective 01/01/2020:
Urban County: A. AI-73574 Hold a Public Hearing to consider public comments on the revised Housing Guidelines for the contract (No. 18-419-000-B128) between the Hidalgo County Urban County Program (UCP) and the Texas General Land Office (GLO). B. AI-73616 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Engineering Firms from the County’s approved “pool” as graded and evaluated by the City of Edcouch, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30, 31 & 32 (2017/2018/2019) Edcouch Street Improvement Project funds. 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _________________________for the provision of Engineering Service for an Urban County Program Year 30, 31 & 32 (2017/2018/2019) Edcouch Street Improvements project. C. AI-73573 Requesting approval of the revised General Land Office (GLO) 2015 Disaster Recovery Housing Program Guidelines and authorization to revise as necessary. D. AI-73605 Requesting authorization to extend current 2018 Emergency Solutions Grant Program (ESG) subrecipient agreements with Women Together foundation Inc., Catholic Charities of the Rio Grande Valley and The Salvation Army of McAllen-Hidalgo County.
Health & Human Services Department: A. AI-73148 Requesting approval to appropriate the Health Administration program income budget in the amount of $175,000.00 for the period of 01/01/2020 to 12/31/2020. B. Indigent Health Care Program: 1. AI-72898 A. Discussion, consideration and approval to draw down funds for Demonstration Year 8 Round 2 DSRIP Payment and DY 8 Monitoring IGT in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a transfer date no later than of 1-05-2020 (TBD by HHSC instructions ) and a settlement date of 1-6-2020. B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC final instructions. C. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC final instructions.
Planning Department: A. AI-73700 1. PIPELINE AND UTILITY PERMITS a. Applicant: North Alamo Water Supply Corporation Legal Description: Texas Mexican Railway lot 2 Section 252 (Pct. 4) (Terry Road and Monte Cristo Road) Location of Pipeline or Utilities: Existing 6” water line along the centerline of Terry Road. Proposed improvement within Right-of-Way: One 6” water line crossing via open cut Terry Road and one fire hydrant installation on the east side of Terry Road. b. Applicant: Montel Construction LLC. Legal Description: La Plazita Subdivision lot 4;Proposed La Plazita Ph. II Subdivision (Pct. 1) (Kennedy Street and Mile 10 North Road) Location of Pipeline or Utilities: Existing 2” water line east of Kennedy Street. Proposed improvement within Right-of-Way: Two 1” dual water service line with a 2” PVC casing boring Kennedy Street. One 15” RCP culvert pipe crossing via open cut and an existing 20.00’ alley west of Kennedy Street.
Elections Administration: A. AI-73584 Discussion on election updates. B. AI-73585 Update related to massive mail out and new voter registration certificates.
WIC: A. AI-73668 Requesting approval to submit the FY 2021 Survey to the Texas Health and Human Services funding.
B. AI-73662 1. Requesting approval to declare surplus (1) One 2008 Ford Ranger Pick Up Truck (Asset No. 47574) for the purpose of donation to City of Donna in accordance with Texas Local Government Code 263.152 (4)(B); 2. Requesting authority to remove (1) One 2008 Ford Ranger Pick Up Truck (Asset No. 47574) from the Hidalgo County Precinct No. 1 inventory list after finalizing the donation by transferring the Title to City of Donna. C. AI-73679 Pct. 1 is requesting approval of the "request for access" submitted by the U.S. Environmental Protection Agency with authority for the County Judge to sign the request for access document.
Precinct #3 - Comm. Flores: A. AI-73671 Appointment/Reappointment of board member to Tropical Texas Behavioral Health (MHMR)
Precinct #4 - Comm. Torres: A. AI-73634 Acceptance and approval of a donation from Izaguirre Septic Tanks of a (Septic Tank) to be installed at the brush site located on Terry and Davis road in Precinct 4.
Budget & Management: A. AI-73707 Status update on Hidalgo County Wellness Program B. AI-73697 Pct4 Sanitation / Parks (1100): 1. Approval of the following change in funding source actions effective 01/01/2020: C. AI-73635 Texas VINE Grant (1283): Approval to submit the FY 2020 Texas VINE Grant reimbursement maintenance invoice in the amount of $7,542.56 (1st quarter) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with the authority for the County Judge to sign the required documents. D. AI-73522 Approval to designate funds in 2019 for expenditures related to the following program:
B4. Approval for employees no. 235547, 235539, 235555, 235695, 235687 and 235857 to continue employment in Clerk I slots, effective 01/01/2020. Veterans Services (1100):
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). 20A. Hidalgo County 1. AI-73695 A. Recommendation by Purchasing Dept. to reject all bids received for project titled: 2019-181-08-21 County Wide Security Guard Services so as to re-work the specifications & requiremens for the procurement packet; B. Requesting exemption from competitive bidding requirements under TxLGC 262.024 (a)(4), a professional service; C. Acceptance and approval of a short-term 120 day contract for County Wide Security Guard Services with OTSO, Inc., dba, Valley Wide Services [current provider] with form of agreement subject to review/approval as to legal form by HC DA/Civil Section with an effective date 12-19-19 including compliance with form 1295. 2. AI-73676 Requesting acceptance and approval to submit a Subdivision Application to the City of Edinburg for the construction of the Hidalgo County Justice Center with the issuance of a check made in the amount of $250.00 and the authority for the County Judge to execute application. 3. AI-73627 A. Approval of final negotiations for RFP 2019-226-11-13-YZV-"Excess Workers' Compensation Insurance" (as ranked/approved by HCCC on 12/10/2019 AI-73529); B. Requesting approval to purchase the insurance coverage and/or services for RFP 2019-226-11-13-YZV as described in the RFP - Premium & Fee Schedule as submitted by and through Montalvo Insurance Agency. B. County Judge's Office 1. AI-73575 Requesting authority to approve software maintenance and support service from Everbridge Emergency Notification (awarded vendor through our membership/participation with the GSA contract # GS-352F-0692P) for a term of (4) years for the amount of $96,758.31 per year commencing January 1, 2020. C. Pct. 1 1. AI-73698 Approval of Amendment #2 to C-17-316-04-24 (AIA B133-2014) between Hidalgo County and Rike Ogden Figueroa Allex Architects, Inc. (ROFA) for Professional Architectural Services for Hidalgo County Precinct No. 1 Tax Office Substation increasing the amount by $6,972.00. 2. AI-73684 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a “professional service”; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved pool of professional engineering service providers required for Mile 1 East Reconstruction Project located within Pct. No. 1: Professional Engineering Services Firm Grade Ranking J & R Engineering, LLC 98 Fulcrum Consulting Services 96 SDI Engineering, LLC 95 C. Authority for the Purchasing Department to negotiate professional service agreement for the purpose of Engineering Services for Mile 1 East Reconstruction Project, a project located within Hidalgo County Precinct No. 1 with the No. 1 Ranked firm: _____________________________. 3. AI-73663 Requesting approval for an Interlocal Cooperation Agreement between Monte Alto ISD and County of Hidalgo for the purpose of establishing a community resource center in Monte Alto. D. Justices of the Peace: 1. AI-73687 JP Pct. 3, Pl. 2 - Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3, Sec. 52 for the purchase of promotional items E. Pct. 3 1. AI-72569 A. Requesting an exemption from competitive bidding requirements, under TxLGC Chapter 262.024 (a)(4), personal services; B. Acceptance of the proposed scope of services and fee schedule from Hollis Rutledge & Associates, Inc. with authority to enter into Consulting services agreement [drafted by Office of DA's, Civil Litigation Division with final approval by same prior to execution] for Consulting Services for purpose of Researching, Developing, Writing, Obtaining, & Administering of Grants for Hidalgo County Pct. 3. F. Pct. 4 1. AI-73674 Acceptance and approval of final negotiated AIA Document form B101-2017 Agreement (C-19-304-12-17) between Hidalgo County (Owner) and ERO Architects (Architect) for the design and construction of Pct. 4's New Mechanical Shop subject to approval by legal. G. Budget & Management 1. AI-73528 Accept, approve and finalize negotiations [status provided to Evaluation Committee members] and evidenced through a contract with the number one ranked firm of Arthur J. Gallagher & Co. [form of agreement has been approved by HC DA/Civil Section and will be sent Arthur J. Gallagher & Co. for review/comment]; H. Co. Wide 1. AI-73518 Presentation of bids received for the purpose of award to 4 responsible vendors,Gulf Coast Paper Co, CC Distributors, Ferguson Facilities Supply (Matera Division) & Pyramid School Products, submitting the lowest and best bid and meeting specifications and/or requirements for each product with approval of contract documents, for project titled: Hidalgo County "Janitorial Supplies & Industrial Chemicals & Supplies" through RFB No.: 2019-233-10-30-MEG 27. Adjourn