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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
December 3, 2019
2:00 P.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   District Clerk - Laura Hinojosa:
 
A. 72850   1. Public hearing regarding the District Court Records Archive Preservation & Restoration Plan, in accordance with Texas Government Code §51.305(f).
2. Discussion, consideration, & approval of the District Court Records Archive Preservation & Restoration Plan, pursuant to Texas Government Code §51.305.
3. Approval of 2019 appropriation of funds for the District Clerk Record Archive in the amount of $58,475.82 to fund archival imaging & indexing of case files.
 
6.   Sheriff's Office:
 
A. 73465   NIBRS Grant (1284):
Approval to submit a grant extension request for the NIBRS Grant #3661701 to allow additional time for completion of the project.
 
7.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 73496   Status update on Hidalgo County Wellness Program
 
C. 73441   Approval of Tax Resale Resolution authorizing the resale of properties for failure to pay ad valorem taxes due to County of Hidalgo
 
D. 72917   Discussion, consideration, and action regarding written Resolution and ballot selection of Appraisal District Board of Directors for 2020-2021
 
8.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 73444   Criminal District Attorney (1100):
Approval to award discretionary step 5 to employee hired under slot no. 080-002-0005, Assistant District Attorney V after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioner's Court approval.
 
9.   Urban County:
 
A. 73431   Requesting approval of the revised Urban County Program Owner Occupied Rehabilitation Program Policies and authorization to revise as necessary.
 
10.   Health & Human Services Department:
 
A. 73422   Pursuant to Chapter 465 Local Drug and Alcohol Education Programs, Sec. 465.003, presentation on the Hidalgo County Health & Human Services Drug and Alcohol Abuse Advisory Commission's activities.
 
11.   Adult Probation:
 
A. 73433   RSAT Grant (1289)
1. Approval to accept the FY 2020 RSAT grant from the Office of Governor (Criminal Justice Division) in the amount of $222,240.53 with a cash match of $74,080.19, total of $296,320.72 for the grant period of 10/1/19 thru 9/30/20
2. Approval of certification of revenues, as certified by the Co. Auditor, for the FY 2020 RSAT Grant in the total amount of $296,320.72 and appropriation of the same.
 
12.   Head Start Program:
 
A. 73316   Discussion/Approval on Request to Purchase Playground Rubber Mulch through the Hidalgo County's Membership/Participation with the Buy Board Cooperative Purchasing Awarded Vendor, ExerPlay, Inc. (Contract No. 592-19)
 
B. 73317   1. Requesting Exemption from Competitive Bidding Requirements under the Texas Local Government Code 262-024(A)(4) a Professional Appraisal Service

2. Presentation of the Scoring Grid (for the Purpose of Ranking by County Commissioners') of the Firms Graded and Evaluated through the County's Approved "Pool" of Appraisal Services for the Appraisal of the Head Start Leased Land and Facilities
Total Scores Leonel Garza, Jr. Professional Appraisal
Services, Inc.		 Southmost Realty,
Appraisals & Court Witness
Evaluator 1 100 85 74
Evaluator 2 100 80 85
Evaluator 3 100 90 86
Total Score 300 255 245
Average 100 85 82
Ranking

3. Authority to Negotiate a Professional Contract with the No. 1 Ranked of __________________, for the Appraisal of Head Start Leased Land and Facilities
 
C. 73318   Discussion/Approval on Request to Purchase Thirty-Three (33) Microsoft Surface Pro 6 Tablets with Cover Keyboard through Hidalgo County's Membership/Participation with Texas Department of Information Awarded Resources (DIR) Vendor, CDW Government, LLC (Contract DIR-TSO-3837)
 
D. 73319   Discussion/Approval to Award Classroom Space (as attached hereto) for Sealed Bids on Lease of Classroom Space for the Following Area
Classroom Space - Weslaco Area - RFB #2019-005-11-15

 
E. 73321   Discussion/Approval for Hidalgo County Head Start Program to Enter into an Agreement with Texas Workforce Solutions to Implement the Work Experience/Subsidized Employment Program
 
F. 73322   Discussion/Approval of Application for a Debit/Credit Card
 
G. 73315   Discussion/Approval on Request to Purchase Hardware and Services for GPS/Fleet Telematics Solution for 31 Units with, Verizon Connect NEF through Hidalgo County's Membership/Participation with Sourcewell (Contract No. 022217-NWF)
 
13.   Precinct #1 - Comm. Fuentes:
 
A. 73435   Pct. 1 is requesting authorization and approval to clarify/change the legal names of the dedicated public streets within La Paloma No. 1 and La Paloma No. 2 subdivisions, for LRGVDC 911 purposes from:
A) El Gorrion to El Gorrion Dr.
B) La Chuparrosa to La Chuparrosa St.
C) La Gordonis to La Godornis St.
D) La Golondrina to La Golondrina St.
E) El Canario to El Canario St.
 
14.   Precinct #4 - Comm. Torres:
 
A. 73460   Resolution in honor of IDEA Edinburg Boys' Cross Country Team.
 
15.   Budget & Management:
 
A. 73427   Texas VINE Program (1283):
Discussion, consideration, and approval to enter into a Service Agreement between Appriss and Hidalgo County for the period of September 1, 2019 to August 31, 2020 (FY 2020) in the amount of $30,170.26 with authorization for County Judge to sign the required documents.
 
16.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 73353  
Presentation and recommendation by Mr. Gary Looney, Alamo Insurance Group, HC's Group Health Consultant [including input by the CC's designated Evaluation Committee] in connection with the responses received for the RFP - "Employee Assistance Program" for the purpose of ranking and award by HCCC.
 
B.   Pct. 1
 
1. 73447  
A. Acceptance and approval of the final agreement for professional engineering services with Halff & Associates, Inc. (C-19-265-12-03) for the Demolition of Hidalgo County Juvenile Youth Village located in Precinct 1 (approved for negotiations by CC on 10/22/19 AI# 72796);
B. Requesting approval of Work Authorization #1 in the amount of $58,100.00 under the current agreement with Halff & Associates, Inc. (C-19-265-12-03) for the provision of engineering services for Precinct 1 project-specific "Demolition of Hidalgo County Juvenile Youth Village".
 
C.   Budget & Management
 
1. 73437  
Approval and acceptance of the negotiated agreement between Hidalgo County and Tristar Risk Management (ranked by HCCC on 11-09-19) inclusive of the [best and final offer] for RFP No. 2019-218-10-02-YSS Quality Claims Administrator Services for Workers Compensation.
 
17.   Open Forum
 
18.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C. 73457   EEOC Charge No. 451-2017-00801; A.A. v County
 
D. 73371   C-4230-16-G; Blanca Quintanilla and Glendy Hernandez v Hidalgo County Constable Pct. 3
 
E. 73448   Pending/potential litigation - Post 2020 Census Redistricting
 
19.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
20.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 73458   EEOC Charge No. 451-2017-00801; A.A. v County
 
D. 73372   C-4230-16-G; Blanca Quintanilla and Glendy Hernandez v Hidalgo County Constable Pct. 3
 
E. 73449   Pending/potential litigation - Post 2020 Census Redistricting
 
21.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
22.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
23.   Adjourn
 

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