1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 73455 Approval of Second Amendment to Interlocal Agreement between the County of Hidalgo Urban County Program and Hidalgo County Drainage District No. 1 for the construction of drainage structures/improvements of the 2015 GLO Flood Grant Trenton Drain Phase II and III project located in Pct. 4 B. 73454 1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Surveying Services. 2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Surveying Services On-Call (on as needed basis) required for Hidalgo County Drainage District Projects. (C-HCDD1-19-082-__-__) FIRM NAME: SCORE: RANK: Quintanilla, Headley & Associates 94.00 SAMES, Inc. 92.67 Melden & Hunt, Inc. 90.33 3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Surveying Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Surveying Services On-Call (on as needed basis) for Hidalgo County Drainage District Projects. 6. 2012 Bond Referendum - 2013 Bond Series: A. 73445 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Jackson Drain Improvement-Budget:310 1. Application for Payment No. 1 in the amount of $41,490.00 from RDH Site & Concrete, LLC pertaining to Construction Contract No. HCDD1-19-054-07-30 Project Engineer: Jose N. Saldivar,P.E.-HCDD1 PO#638369 B. 73471 1. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements, Mor-Wil, LLC, for RFB No. HCDD1-19-077-11-27, “ Hidlago County Precinct No. 4 J-09 Phase IV Rural Drainage Development 2012 Bond Project", Base Bid and Alternate 1, in the total amount $840,789.07, as recommended by HCDD1 Engineer IV, Jose Noe Saldivar, P.E, (subject to Legal Approval and Compliance with HB1295). 2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 7. General Fund: A. 73470 Requesting authority to advertise and approval of plans and specifications developed by, HCDD1 Engineer IV, Jose Noe Saldivar, P.E., for: “Hidalgo Drain & Dicker Road Box Culvert Crossing)” -RFB No. HCDD1-20-001-12-27, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required. 8. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 9. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 10. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 73462 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 73461 Presentation of Fund Information Report 3. 2019 Intradepartmental transfers: A. 73436 2019 - 430th DC (1100) B. 73469 2019 - Nuisance Abatement Division (1100) C. 73466 2019 - Pct 2 Parks (1100) D. 73463 2019 - County Judge (1100) E. 73453 2019 - County Treasurer (1100) F. 73439 2019 - Planning Dept. (1100) G. 73423 2019 - 139th D.C. (1100) 4. 2019 Interdepartmental transfers: A. 73468 Criminal District Attorney (1100): Approval of 2019 interdepartmental transfer from Autopsies, program 003, to Criminal DA, program 002, in the amount of $12,000.00 to fund invoices for Gregorio Pina, III, Ph.D. B. 73432 Pct. #1 (1200): Approval of 2019 interdepartmental transfer from fund 1200 program 005 to program 266 in the amount of $104,469.70 to fund anticipated expenditures for Mile 4 1/2 W road project. 5. Planning Department: A. 73450 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Headstart: A. 73307 Approval of Monthly Average Daily Attendance (ADA) Report: October 2019 B. 73308 Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: October 2019 C. 73309 Approval of Monthly Special Services Report: October 2019 D. 73306 Approval of Monthly Financial Report: October 2019 7. Membership Dues/Certification: A. 73438 398th State District Court: Requesting approval of membership by 398th State District Court to Texas Association For Court Administration for 2019 for Maribel Reyna and Francisco Fuentes in the amount of $75.00 each with authority for County Treasurer to issue reimbursement checks after review/audit procedures are completed by County Auditor through submitted requisitions [identified in BACKGROUND] and issuance of Purchase Orders to each. 8. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 73434 Requesting approval of payment of invoice #19D1 in the amount $14,700.00 submitted by Alpha Infrastructure Engineering, PLLC., in connection with professional engineering services provided for Pct. 1 for General Management, Coordination, and Construction Oversight Services for Mile 6 West Rd Structures Demolition Project. B. 73385 1. Requesting approval to rescind action on AI-72648 approved by CC, Oct.22, 2019, for a 36 month maintenance agreement with Xerox Corp.; 2. Requesting approval to continue on a month to month maintenance agreement (DIR-TSO-3043) with Xerox Corp. under the same rates, terms and conditions. C. 73357 Acceptance and approval of invoices of Premium/Fees and attached hereto as 2020-2021 Coverage Summary for Property and Casualty Insurance Policies in the total amounts of $837,654.00 McGriff Siebles & Williams of Texas, Inc. and $1,971,586.00 to Montalvo Insurance Agency effective January 01, 2020 through January 01, 2021 with authority for County Treasurer to issue checks after review, audit and processing procedures are completed by County Auditor with the authority for County Executive Officer to sign any applicable documentation received throughout term of insurance coverage. D. 73377 Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract E-19-002-12-04 for Hidalgo County - "Drug & Alcohol Testing for H.C. Employees" with Lab Services, Inc. under the same rates, terms and conditions so as to have no lapse in service while procurement process is completed and awarded.
Sheriff's Office: A. 73465 NIBRS Grant (1284): Approval to submit a grant extension request for the NIBRS Grant #3661701 to allow additional time for completion of the project.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 73496 Status update on Hidalgo County Wellness Program C. 73441 Approval of Tax Resale Resolution authorizing the resale of properties for failure to pay ad valorem taxes due to County of Hidalgo D. 72917 Discussion, consideration, and action regarding written Resolution and ballot selection of Appraisal District Board of Directors for 2020-2021
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 73444 Criminal District Attorney (1100): Approval to award discretionary step 5 to employee hired under slot no. 080-002-0005, Assistant District Attorney V after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioner's Court approval.
Urban County: A. 73431 Requesting approval of the revised Urban County Program Owner Occupied Rehabilitation Program Policies and authorization to revise as necessary.
Health & Human Services Department: A. 73422 Pursuant to Chapter 465 Local Drug and Alcohol Education Programs, Sec. 465.003, presentation on the Hidalgo County Health & Human Services Drug and Alcohol Abuse Advisory Commission's activities.
Adult Probation: A. 73433 RSAT Grant (1289) 1. Approval to accept the FY 2020 RSAT grant from the Office of Governor (Criminal Justice Division) in the amount of $222,240.53 with a cash match of $74,080.19, total of $296,320.72 for the grant period of 10/1/19 thru 9/30/20 2. Approval of certification of revenues, as certified by the Co. Auditor, for the FY 2020 RSAT Grant in the total amount of $296,320.72 and appropriation of the same.
Head Start Program: A. 73316 Discussion/Approval on Request to Purchase Playground Rubber Mulch through the Hidalgo County's Membership/Participation with the Buy Board Cooperative Purchasing Awarded Vendor, ExerPlay, Inc. (Contract No. 592-19) B. 73317 1. Requesting Exemption from Competitive Bidding Requirements under the Texas Local Government Code 262-024(A)(4) a Professional Appraisal Service 2. Presentation of the Scoring Grid (for the Purpose of Ranking by County Commissioners') of the Firms Graded and Evaluated through the County's Approved "Pool" of Appraisal Services for the Appraisal of the Head Start Leased Land and Facilities Total Scores Leonel Garza, Jr. Professional Appraisal Services, Inc. Southmost Realty, Appraisals & Court Witness Evaluator 1 100 85 74 Evaluator 2 100 80 85 Evaluator 3 100 90 86 Total Score 300 255 245 Average 100 85 82 Ranking 3. Authority to Negotiate a Professional Contract with the No. 1 Ranked of __________________, for the Appraisal of Head Start Leased Land and Facilities C. 73318 Discussion/Approval on Request to Purchase Thirty-Three (33) Microsoft Surface Pro 6 Tablets with Cover Keyboard through Hidalgo County's Membership/Participation with Texas Department of Information Awarded Resources (DIR) Vendor, CDW Government, LLC (Contract DIR-TSO-3837) D. 73319 Discussion/Approval to Award Classroom Space (as attached hereto) for Sealed Bids on Lease of Classroom Space for the Following Area Classroom Space - Weslaco Area - RFB #2019-005-11-15 E. 73321 Discussion/Approval for Hidalgo County Head Start Program to Enter into an Agreement with Texas Workforce Solutions to Implement the Work Experience/Subsidized Employment Program F. 73322 Discussion/Approval of Application for a Debit/Credit Card G. 73315 Discussion/Approval on Request to Purchase Hardware and Services for GPS/Fleet Telematics Solution for 31 Units with, Verizon Connect NEF through Hidalgo County's Membership/Participation with Sourcewell (Contract No. 022217-NWF)
Precinct #4 - Comm. Torres: A. 73460 Resolution in honor of IDEA Edinburg Boys' Cross Country Team.
Precinct #1 - Comm. Fuentes: A. 73435 Pct. 1 is requesting authorization and approval to clarify/change the legal names of the dedicated public streets within La Paloma No. 1 and La Paloma No. 2 subdivisions, for LRGVDC 911 purposes from: A) El Gorrion to El Gorrion Dr. B) La Chuparrosa to La Chuparrosa St. C) La Gordonis to La Godornis St. D) La Golondrina to La Golondrina St. E) El Canario to El Canario St.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 73496 Status update on Hidalgo County Wellness Program C. 73441 Approval of Tax Resale Resolution authorizing the resale of properties for failure to pay ad valorem taxes due to County of Hidalgo D. 72917 Discussion, consideration, and action regarding written Resolution and ballot selection of Appraisal District Board of Directors for 2020-2021
Budget & Management: A. 73427 Texas VINE Program (1283): Discussion, consideration, and approval to enter into a Service Agreement between Appriss and Hidalgo County for the period of September 1, 2019 to August 31, 2020 (FY 2020) in the amount of $30,170.26 with authorization for County Judge to sign the required documents.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 73353 Presentation and recommendation by Mr. Gary Looney, Alamo Insurance Group, HC's Group Health Consultant [including input by the CC's designated Evaluation Committee] in connection with the responses received for the RFP - "Employee Assistance Program" for the purpose of ranking and award by HCCC. B. Pct. 1 1. 73447 A. Acceptance and approval of the final agreement for professional engineering services with Halff & Associates, Inc. (C-19-265-12-03) for the Demolition of Hidalgo County Juvenile Youth Village located in Precinct 1 (approved for negotiations by CC on 10/22/19 AI# 72796); B. Requesting approval of Work Authorization #1 in the amount of $58,100.00 under the current agreement with Halff & Associates, Inc. (C-19-265-12-03) for the provision of engineering services for Precinct 1 project-specific "Demolition of Hidalgo County Juvenile Youth Village". C. Budget & Management 1. 73437 Approval and acceptance of the negotiated agreement between Hidalgo County and Tristar Risk Management (ranked by HCCC on 11-09-19) inclusive of the [best and final offer] for RFP No. 2019-218-10-02-YSS Quality Claims Administrator Services for Workers Compensation.
Open Forum
District Clerk - Laura Hinojosa: A. 72850 1. Public hearing regarding the District Court Records Archive Preservation & Restoration Plan, in accordance with Texas Government Code §51.305(f). 2. Discussion, consideration, & approval of the District Court Records Archive Preservation & Restoration Plan, pursuant to Texas Government Code §51.305. 3. Approval of 2019 appropriation of funds for the District Clerk Record Archive in the amount of $58,475.82 to fund archival imaging & indexing of case files.
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. 73457 EEOC Charge No. 451-2017-00801; A.A. v County D. 73371 C-4230-16-G; Blanca Quintanilla and Glendy Hernandez v Hidalgo County Constable Pct. 3 E. 73448 Pending/potential litigation - Post 2020 Census Redistricting
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 73458 EEOC Charge No. 451-2017-00801; A.A. v County D. 73372 C-4230-16-G; Blanca Quintanilla and Glendy Hernandez v Hidalgo County Constable Pct. 3 E. 73449 Pending/potential litigation - Post 2020 Census Redistricting
19. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 23. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 73455 Approval of Second Amendment to Interlocal Agreement between the County of Hidalgo Urban County Program and Hidalgo County Drainage District No. 1 for the construction of drainage structures/improvements of the 2015 GLO Flood Grant Trenton Drain Phase II and III project located in Pct. 4 B. 73454 1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Surveying Services. 2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Surveying Services On-Call (on as needed basis) required for Hidalgo County Drainage District Projects. (C-HCDD1-19-082-__-__) FIRM NAME: SCORE: RANK: Quintanilla, Headley & Associates 94.00 SAMES, Inc. 92.67 Melden & Hunt, Inc. 90.33 3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Surveying Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Surveying Services On-Call (on as needed basis) for Hidalgo County Drainage District Projects. 6. 2012 Bond Referendum - 2013 Bond Series: A. 73445 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Jackson Drain Improvement-Budget:310 1. Application for Payment No. 1 in the amount of $41,490.00 from RDH Site & Concrete, LLC pertaining to Construction Contract No. HCDD1-19-054-07-30 Project Engineer: Jose N. Saldivar,P.E.-HCDD1 PO#638369 B. 73471 1. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements, Mor-Wil, LLC, for RFB No. HCDD1-19-077-11-27, “ Hidlago County Precinct No. 4 J-09 Phase IV Rural Drainage Development 2012 Bond Project", Base Bid and Alternate 1, in the total amount $840,789.07, as recommended by HCDD1 Engineer IV, Jose Noe Saldivar, P.E, (subject to Legal Approval and Compliance with HB1295). 2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 7. General Fund: A. 73470 Requesting authority to advertise and approval of plans and specifications developed by, HCDD1 Engineer IV, Jose Noe Saldivar, P.E., for: “Hidalgo Drain & Dicker Road Box Culvert Crossing)” -RFB No. HCDD1-20-001-12-27, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required. 8. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 9. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 10. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 73462 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 73461 Presentation of Fund Information Report 3. 2019 Intradepartmental transfers: A. 73436 2019 - 430th DC (1100) B. 73469 2019 - Nuisance Abatement Division (1100) C. 73466 2019 - Pct 2 Parks (1100) D. 73463 2019 - County Judge (1100) E. 73453 2019 - County Treasurer (1100) F. 73439 2019 - Planning Dept. (1100) G. 73423 2019 - 139th D.C. (1100) 4. 2019 Interdepartmental transfers: A. 73468 Criminal District Attorney (1100): Approval of 2019 interdepartmental transfer from Autopsies, program 003, to Criminal DA, program 002, in the amount of $12,000.00 to fund invoices for Gregorio Pina, III, Ph.D. B. 73432 Pct. #1 (1200): Approval of 2019 interdepartmental transfer from fund 1200 program 005 to program 266 in the amount of $104,469.70 to fund anticipated expenditures for Mile 4 1/2 W road project. 5. Planning Department: A. 73450 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Headstart: A. 73307 Approval of Monthly Average Daily Attendance (ADA) Report: October 2019 B. 73308 Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: October 2019 C. 73309 Approval of Monthly Special Services Report: October 2019 D. 73306 Approval of Monthly Financial Report: October 2019 7. Membership Dues/Certification: A. 73438 398th State District Court: Requesting approval of membership by 398th State District Court to Texas Association For Court Administration for 2019 for Maribel Reyna and Francisco Fuentes in the amount of $75.00 each with authority for County Treasurer to issue reimbursement checks after review/audit procedures are completed by County Auditor through submitted requisitions [identified in BACKGROUND] and issuance of Purchase Orders to each. 8. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 73434 Requesting approval of payment of invoice #19D1 in the amount $14,700.00 submitted by Alpha Infrastructure Engineering, PLLC., in connection with professional engineering services provided for Pct. 1 for General Management, Coordination, and Construction Oversight Services for Mile 6 West Rd Structures Demolition Project. B. 73385 1. Requesting approval to rescind action on AI-72648 approved by CC, Oct.22, 2019, for a 36 month maintenance agreement with Xerox Corp.; 2. Requesting approval to continue on a month to month maintenance agreement (DIR-TSO-3043) with Xerox Corp. under the same rates, terms and conditions. C. 73357 Acceptance and approval of invoices of Premium/Fees and attached hereto as 2020-2021 Coverage Summary for Property and Casualty Insurance Policies in the total amounts of $837,654.00 McGriff Siebles & Williams of Texas, Inc. and $1,971,586.00 to Montalvo Insurance Agency effective January 01, 2020 through January 01, 2021 with authority for County Treasurer to issue checks after review, audit and processing procedures are completed by County Auditor with the authority for County Executive Officer to sign any applicable documentation received throughout term of insurance coverage. D. 73377 Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract E-19-002-12-04 for Hidalgo County - "Drug & Alcohol Testing for H.C. Employees" with Lab Services, Inc. under the same rates, terms and conditions so as to have no lapse in service while procurement process is completed and awarded.
Sheriff's Office: A. 73465 NIBRS Grant (1284): Approval to submit a grant extension request for the NIBRS Grant #3661701 to allow additional time for completion of the project.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 73496 Status update on Hidalgo County Wellness Program C. 73441 Approval of Tax Resale Resolution authorizing the resale of properties for failure to pay ad valorem taxes due to County of Hidalgo D. 72917 Discussion, consideration, and action regarding written Resolution and ballot selection of Appraisal District Board of Directors for 2020-2021
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 73444 Criminal District Attorney (1100): Approval to award discretionary step 5 to employee hired under slot no. 080-002-0005, Assistant District Attorney V after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioner's Court approval.
Urban County: A. 73431 Requesting approval of the revised Urban County Program Owner Occupied Rehabilitation Program Policies and authorization to revise as necessary.
Health & Human Services Department: A. 73422 Pursuant to Chapter 465 Local Drug and Alcohol Education Programs, Sec. 465.003, presentation on the Hidalgo County Health & Human Services Drug and Alcohol Abuse Advisory Commission's activities.
Adult Probation: A. 73433 RSAT Grant (1289) 1. Approval to accept the FY 2020 RSAT grant from the Office of Governor (Criminal Justice Division) in the amount of $222,240.53 with a cash match of $74,080.19, total of $296,320.72 for the grant period of 10/1/19 thru 9/30/20 2. Approval of certification of revenues, as certified by the Co. Auditor, for the FY 2020 RSAT Grant in the total amount of $296,320.72 and appropriation of the same.
Head Start Program: A. 73316 Discussion/Approval on Request to Purchase Playground Rubber Mulch through the Hidalgo County's Membership/Participation with the Buy Board Cooperative Purchasing Awarded Vendor, ExerPlay, Inc. (Contract No. 592-19) B. 73317 1. Requesting Exemption from Competitive Bidding Requirements under the Texas Local Government Code 262-024(A)(4) a Professional Appraisal Service 2. Presentation of the Scoring Grid (for the Purpose of Ranking by County Commissioners') of the Firms Graded and Evaluated through the County's Approved "Pool" of Appraisal Services for the Appraisal of the Head Start Leased Land and Facilities Total Scores Leonel Garza, Jr. Professional Appraisal Services, Inc. Southmost Realty, Appraisals & Court Witness Evaluator 1 100 85 74 Evaluator 2 100 80 85 Evaluator 3 100 90 86 Total Score 300 255 245 Average 100 85 82 Ranking 3. Authority to Negotiate a Professional Contract with the No. 1 Ranked of __________________, for the Appraisal of Head Start Leased Land and Facilities C. 73318 Discussion/Approval on Request to Purchase Thirty-Three (33) Microsoft Surface Pro 6 Tablets with Cover Keyboard through Hidalgo County's Membership/Participation with Texas Department of Information Awarded Resources (DIR) Vendor, CDW Government, LLC (Contract DIR-TSO-3837) D. 73319 Discussion/Approval to Award Classroom Space (as attached hereto) for Sealed Bids on Lease of Classroom Space for the Following Area Classroom Space - Weslaco Area - RFB #2019-005-11-15 E. 73321 Discussion/Approval for Hidalgo County Head Start Program to Enter into an Agreement with Texas Workforce Solutions to Implement the Work Experience/Subsidized Employment Program F. 73322 Discussion/Approval of Application for a Debit/Credit Card G. 73315 Discussion/Approval on Request to Purchase Hardware and Services for GPS/Fleet Telematics Solution for 31 Units with, Verizon Connect NEF through Hidalgo County's Membership/Participation with Sourcewell (Contract No. 022217-NWF)
Precinct #4 - Comm. Torres: A. 73460 Resolution in honor of IDEA Edinburg Boys' Cross Country Team.
Precinct #1 - Comm. Fuentes: A. 73435 Pct. 1 is requesting authorization and approval to clarify/change the legal names of the dedicated public streets within La Paloma No. 1 and La Paloma No. 2 subdivisions, for LRGVDC 911 purposes from: A) El Gorrion to El Gorrion Dr. B) La Chuparrosa to La Chuparrosa St. C) La Gordonis to La Godornis St. D) La Golondrina to La Golondrina St. E) El Canario to El Canario St.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 73496 Status update on Hidalgo County Wellness Program C. 73441 Approval of Tax Resale Resolution authorizing the resale of properties for failure to pay ad valorem taxes due to County of Hidalgo D. 72917 Discussion, consideration, and action regarding written Resolution and ballot selection of Appraisal District Board of Directors for 2020-2021
Budget & Management: A. 73427 Texas VINE Program (1283): Discussion, consideration, and approval to enter into a Service Agreement between Appriss and Hidalgo County for the period of September 1, 2019 to August 31, 2020 (FY 2020) in the amount of $30,170.26 with authorization for County Judge to sign the required documents.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 73353 Presentation and recommendation by Mr. Gary Looney, Alamo Insurance Group, HC's Group Health Consultant [including input by the CC's designated Evaluation Committee] in connection with the responses received for the RFP - "Employee Assistance Program" for the purpose of ranking and award by HCCC. B. Pct. 1 1. 73447 A. Acceptance and approval of the final agreement for professional engineering services with Halff & Associates, Inc. (C-19-265-12-03) for the Demolition of Hidalgo County Juvenile Youth Village located in Precinct 1 (approved for negotiations by CC on 10/22/19 AI# 72796); B. Requesting approval of Work Authorization #1 in the amount of $58,100.00 under the current agreement with Halff & Associates, Inc. (C-19-265-12-03) for the provision of engineering services for Precinct 1 project-specific "Demolition of Hidalgo County Juvenile Youth Village". C. Budget & Management 1. 73437 Approval and acceptance of the negotiated agreement between Hidalgo County and Tristar Risk Management (ranked by HCCC on 11-09-19) inclusive of the [best and final offer] for RFP No. 2019-218-10-02-YSS Quality Claims Administrator Services for Workers Compensation.
Open Forum
District Clerk - Laura Hinojosa: A. 72850 1. Public hearing regarding the District Court Records Archive Preservation & Restoration Plan, in accordance with Texas Government Code §51.305(f). 2. Discussion, consideration, & approval of the District Court Records Archive Preservation & Restoration Plan, pursuant to Texas Government Code §51.305. 3. Approval of 2019 appropriation of funds for the District Clerk Record Archive in the amount of $58,475.82 to fund archival imaging & indexing of case files.
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. 73457 EEOC Charge No. 451-2017-00801; A.A. v County D. 73371 C-4230-16-G; Blanca Quintanilla and Glendy Hernandez v Hidalgo County Constable Pct. 3 E. 73448 Pending/potential litigation - Post 2020 Census Redistricting
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 73458 EEOC Charge No. 451-2017-00801; A.A. v County D. 73372 C-4230-16-G; Blanca Quintanilla and Glendy Hernandez v Hidalgo County Constable Pct. 3 E. 73449 Pending/potential litigation - Post 2020 Census Redistricting
19. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 23. Adjourn