1.Roll Call 2.Prayer 3.Open Forum 4.Approval of Consent Agenda 5.General Operations: A.AI -73237 Approval of a Resolution Regarding Expenditure for a staff luncheon to be held on November 22, 2019. 6.2018 Bond Referendum Projects: A.AI -73282 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Sale and Removal of Fill Dirt for Mission Lateral-2018 Bond Referendum Project No. 26-Located between Bentsen Rd. & Conway Rd. (SH 107)", RFB No. HCDD1-19-079-12-11, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 7.Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A.Real Property (Tex. Gov't Code 551.072) B.Personnel Matters (Tex. Gov't. Code 551.074) C.Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 8.Open Session: A.Possible Action of Real Estate Acquisition B.Possible Action on Pending and/or Potential Litigation 9.Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 73305 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 73304 Presentation of Fund Information Report B. 73142 Discussion, consideration and approval to process the City of McAllen 2015-2017 TIRZ #1 Tres Lagos - payment, in the amount of $1,097.47 pursuant to the interlocal agreement between the City of McAllen, Hidalgo County, and the Reinvestment Zone No. 1, City of McAllen. 3. 2019 Intradepartmental transfers: B. 73286 2019 - Jail (1100) C. 73287 2019 - Human Resources (1100) D. 73290 2019 - CW Mech Shop (1200) E. 73283 2019 - Emergency Management (1100) F. 73264 2019 - Pct 2 Parks (1100) G. 73266 2019 - Pct 2 Rd Maint (1200) H. 73267 2019 - DBM-Budget Div (1100) I. 73258 2019 - Pct. 3 Rd. Maint. (1200) J. 73265 2019 - Flood Ctrl Wtr Extract (1100) K. 73131 2019 - Pct 2 Sanitation (1100) L. 73239 2019- Veterans Service (1100) M. 73241 2019 - Constable Precinct 4 (1100) N. 73149 2019 - Pct 1 R&B (1200) O. 73224 2019 - IT Department (1100 C.W.) P. 73193 2019 - Auditor's Office (1100) Q. 73187 2019 - Elections (1100) R. 73166 2019 - County Treasurer (1100) S. 73119 2019 - 430th DC (1100) T. 73161 2019 - 389th District Court (1100) U. 73121 2019 - DA FED SHRG TREAS (1252) V. 73123 2019 - Pct.4 Road Maint (1200) W. 73118 2019 - County Court #4 (1100) Y. 73185 2019 - Constable Pct. 2 (1100) AA. 73153 2019 - CC7 (1100) BB. 73250 2019 - Health & Human Services Dept. / BBHW (1293) CC. 73242 2019 - Health & Human Services Dept. / Health Clinics (1100) DD. 73125 2019 - Health & Human Services Dept. / Zika CMM (1293) EE. 73109 2019 - Health & Human Services Dept. / T.B. State (1293) FF. 73270 2019 - Health & Human Services Dept./ Health Adm (1100) GG. 73177 2019 - Health & Human Services Dept. / ZIKA HRSA (1293) HH. 73204 2019 - Health & Human Services Dept. / ELC ZIKA (1293) II. 73101 2019 - Health & Human Services Dept. / IMM (1293) 4. 2019 Interdepartmental transfers: A. 73289 CO2019A-Pct 2 Military Hwy Ext Project (1355): Approval of 2019 interdepartmental transfer from CO2019A-Pct 2 (Prg 109) to CO2019A-Pct 2 Military Hwy Extension Project (prog. 139) in the amount of $10,000.00 to fund project expenditures. B. 73262 Pct 2 Parks (1100): Approval of 2019 interdepartmental transfer from Pct 2 Sanitation (prog. 001) to Pct 2 Parks (prog. 008) in the amount of 37,784.99 to fund operating expenditures. C. 73272 2019 District Attorney Victim Assistance Program/Victims Unit Court Advocate (1281): Approval of 2019 interdepartmental transfer from Co. Wide Adm-Contingency (prog. 002) to Transfer Out-DA Grants (prog. 017 & 020) in the amount of $53,167.00 to partially fund cash match portion in relation to the FY 2019 Victim Assistance Program and the FY 2018 Victims Unit Court Advocate grants. D. 73190 Pct 2 Administration (1200): Approval of 2019 interdepartmental transfer from Pct 2 Road Maintenance (prog. 006) to Pct 2 Administration (prog. 005) in the amount of $1,331.76 to fund disposal expenditures and wireless devices. E. 73183 Community Service Agency (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm to Community Service Agency to fund county match for Foster Grandparent and Senior Companion program. F. 73145 Approval of 2019 interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Sanitation (program 001) in the amount of $3,278.37. G. 73110 Pct. #1 (1347): Approval of 2019 interdepartmental transfer from program 205 & 207 to program 262 in the amount of $8,624.20 to fund expenditures for requisition # 404564. H. 73203 Pct 1 (1100): Approval of 2019 interdepartmental transfer from Pct. 1 CRC, prog (050) to Pct. 1 Sanitation, prog (001) in the amount of $420.00 for anticipated expenditures. 5. Planning Department: A. 73194 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 73129 Requesting approval to reimburse Pedro Hernandez Jr., Planning Inspector II, the amount of $38.60(Req. #404693) for fuel purchase (Vehicle Asset #64789-Unit 86) due to Hidalgo County fuel card not working properly, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. 6. Monthly Fee Reports: A. 73126 District Attorney's Office Check Fraud Fees Monthly Report - 2019 October 7. Tax Refunds: A. 73229 ACCOUNT NUMBER PAYER AMOUNT C2248.02.000.0002.00 RMH FRANCHISE CORPORATION $2,569.46 I4010.01.000.0003.00 LERETA LLC $37,446.49 Q0910.00.000.0016.00 CORELOGIC $8,724.20 B. 73170 Account Number Payer Amount C8230.04.014.0001.00 CPR 2800 Trenton LTD $87,326.28 D7990.01.000.0001.00 Drury Southwest Inc $10,286.50 S3003.00.000.005A.00 Weingarten Shary South JV $69,037.85 S3003.00.000.005A.00 Weingarten Shary South JV $67,993.65 T0070.00.000.0002.00 Drury Southwest Inc $5,143.25 T6835.2C.000.0001.00 Cole KO McAllen Tx LLC $45,793.68 T6835.2C.000.0001.00 Cole KO McAllen Tx LLC $67,137.06 C. 73169 Account Number Payer Amount E5977.00.000.0011.00 Iglesia Vino Nuevo San Carlos Inc $2,809.17 L0250.00.126.0000.00 Earling Estates LLC $5,309.84 M1950.99.000.0010.59 Leasing Assoc of Barrington Inc $2,796.19 P2750.01.000.0065.00 Villarreal Reynaldo $3,101.98 W3800.00.324.0000.00 Cadena Celia M $3,052.79 8. County Judge's Office: A. 73278 Resolution honoring Dr. Guy Bailey as the 2019 Border Texan of the Year. B. 73279 Proclamation declaring November 30, 2019 as Small Business Saturday. C. 73259 Economic Development (1100): Discussion, consideration, and approval of the Hidalgo County Small Town Economic Development Program's disbursement of payment in the amount of $5,887.60 to awarded recipient Green Thumb Nursery. 9. Budget & Management: A. 73182 1. Approval of reimbursement in the amount of $983,166.52 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 10/24/19 to 11/06/19. 10/24-30/19 $410,192.41 10/31-31/19 $ 37,099.93 11/01-06/19 $535,874.18 TOTAL $983,166.522. Approval of wire transfer to cover claims paid. B. 73181 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 16-31, 2019 in the amount of $88,194.04 and requesting approval of wire transfer. C. 73179 Salary Sweep (1100): Approval to transfer lapsed salaries from various departments to the Co. Wide Adm. - Contingency account. D. Interfund transfers: 1. 73257 TXDOT -Pct 3-Liberty(FM2221-Mile 3) (1315): Approval of 2019 interfund transfer from various Pct 3 projects into TXDOT -Pct 3-Liberty(FM2221-Mile 3) in the total amount of $575,292.76 to fund anticipated expenditures for direct state costs, ROW, and utilities. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 73091 Requesting approval of the below invoices under Work Authorization #7 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" to provide "Preliminary Design and Construction Phase Services for the County Services Facility", located in Hidalgo County Precinct 4: Invoice# Date Amount 40073 9/3/19 $1,395.33 40076 10/1/19 $1,191.60 40079 11/4/19 $764.94 B. 73269 BCAP/PCT.1 Requesting approval of payment for Inv.# 19128 in the amount of $2,761.44 as submitted by Project Engineer Javier Hinojosa Engineering under Contract# C-CAP-18-051-02-27 for Barboza Lopez #2 Subdivision in Pct. 1. C. 73140 Pursuant to contract #C-18-194-12-18 and in accordance with provision 2.3, "Modification of an Executed Statement of Work" between HC and SADA Systems Inc, for project titled: Hidalgo County, Texas G Suite Deployment to include two additional departments in the amount of $9,000 for the email data migration. including authority for the IT Director, Daniel Salinas to sign change request form. D. 73273 Restatement of "Public Purpose" approved by HCCC [03-12-19 R/AI#69375] for the County Judge's Office, Public Affairs Division and Emergency Management for the acquisition of promotional items including, but not limited to, pencils, pens, table cloths, banners, signs, frames and/or framing services. plaques [which will include logos and printing] for events such as county-wide initiatives, programs, recognition ceremonies which educate, inform, encourage/promote civic involvement and action and highlight meritorious accomplishments and efforts. F. 73232 Requesting approval to pay invoice # 11327855 in the amount of $16,078.26 for FM 88 Project (5th St.-FM 1925) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. G. 73233 PCT. #1 (1315): Requesting approval to pay invoice #11327884 in the amount of $36,781.65 for Mile 6 Project (M11-SH107) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. H. 73234 PCT. #1 (1315): Requesting approval to pay the following invoices for engineering services rendered in connection with Mile 6 (M9-M11) Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.: Project PO Number Inv. Date Inv. Number Inv. Amt. WA#1 764347 10/31/19 11327863 $6,582.60 WA#2 779197 10/31/19 11327864 $3,780.00 I. 73240 PCT. #1: Requesting approval to pay invoice #11327867 in the amount of $40,220.00 for Mile 10 Project (Mile 6-FM1015) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. J. 73246 PCT. #1 (1351): Requesting approval to pay invoice # 10043 in the amount of $4,788.50 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC. K. 73207 Requesting approval to pay the following invoices for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.: Project PO Number Inv. Date Inv. Number Inv. Amount WA#1 785461 10/31/19 11327865 $45,860.95 WA#2 793535 10/31/19 11327866 $12,590.77 L. 73208 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO# L&G Consulting Engineers, Inc. 10/31/19 11327893 $12,577.44 807672 M. 73192 Approval to exercise the County's option to utilize the final one (1) year renewal/extension term under contract C-17-164-09-12 for "Mailing Services" for Hidalgo County with Upper Valley Mail Services, LLC (under same rates, terms and conditions) with compliance with HB 1295. N. 73178 Juvenile Probation (Boot Camp): Pursuant to Texas Local Government Code, 263.151(1), requesting approval to declare "Salvage Property" as [unusable] and sell as "Scrap Metal" including removing the items from inventory list. O. 73165 WIC: Approval of payment for Invoice# 01376 Job No. Q00212-000 from P.O. # 805614 in the amount of $65,407.82 for the installation of (106) Cameras with DVR's and Cabling and Invoice# 01377 Job No. Q00214-000 from P.O. #805608 in the amount of $79,947.40 for Provision of (73) Interior cameras (6) outdoor cameras, (26) Multi-Sensor 180 degree Panoramic C, (3) 40 Channel DVR'S for various Sites across Hidalgo & Starr County, submitted by Telepro Communications, for the installation of security cameras at the WIC Offices in Hidalgo & Starr County in 24 different locations P. 73104 Veteran's Service: Approval of One (1) 48 Month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's Participation/Membership with DIR Cooperative Contract [DIR-CPO-4435]; Requisition# Months Model Monthly Payment 404281 48 IMC4500 $386.97 Q. 73291 Ratification of the fully executed Change Order No. 8 in connection with contract No. C-16-378-02-21 with Clore Construction, LLC for the Hidalgo County Precinct #2 -Regional Linear Park Project (from Ridge Road to San Antonio Ave.) as recommended by project engineer, Christopher Rodriguez, P.E. and subject to compliance with HB1295 when and if applicable. R. 73162 Approval of payment of Invoice #076-03 in the amount of $22,836.60 submitted by the project engineer, Cruz-Hogan Consultants Inc., for engineering services provided under Contract C-17-276-11-07 (WA#1), for the Pct 2 Moore Road Project. S. 73164 Approval of payment of Invoice #084-03 in the amount of $24,862.50 submitted by the project engineer, Cruz-Hogan Consultants Inc., for engineering services provided under Contract C-19-066-02-26 (WA#1), for the Pct 2 Minnesota Road Project. T. 73138 Approval of Application for Payment No. 8 in the amount of $462,724.19 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E. U. 73157 Approval of Application for Payment No. 30 in the amount of $9,189.60 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and reviewed by the project engineer, Ricardo Gallaga, P.E. V. 73113 PCT 4- (1351/1345): Requesting approval of INV# 40078 in the amount of $ 2,966.29 (for processing and payment) as submitted by B2Z Engineering (project Engineer) for the "Memorial Park Project" in Precinct 4, under WA5 (PO# 767241) C-16-329-09-06. W. 73172 Clarification on AI-73016 approved on 11/5/19 to reflect correct TXSmart Buy Contract # 070-A-1 with Doggett Freightliner Of South Texas. X. 73141 Requesting authority to update the following proposals approved as follows and the modification to issued Purchase Orders; Department Approval Date Agenda Item Vendor New Monthly Amount Commissioner Pct. 4 10/22/19 72837 Ricoh $402.35 JP 3 Pl 1 10/22/19 72707 Ricoh $253.93 Public Defenders 10/22/19 72705 Ricoh $265.88 Y. 73117 Requesting approval of payment for Invoice No. 19123 in the amount of $6,203.00 as submitted by project engineer Javier Hinojosa Engineering for services under contract No. C-19-243-07-16 Motor Pool Facility. Z. 73116 Constable Pct.1: Approval to enter into one (1) 48 month copier capital lease with Kyocera Document Solutions America, Inc./ DBA Nevill Document Solutions, LLC through HC's participation/membership with DIR Cooperative Contract (DIR-CPO-4428) with delivery and servicing to be provided by Local Authorized Reseller Montano Investments Inc, dba, Digital Office Systems including authority for County Judge to sign all required documentation. Requisition# Months Model Monthly Payment 402219 48 CS-2553ci $126.53 AA. 73111 Probate Court: Requesting authority to enter into a month to month agreement with Spectrum Enterprise for (Spectrum Business Premier) services, as well as to include one (1) Digital Receiver and Interactive services for the Hidalgo County Probate Court. Installation will be included. With authority for the County Judge to sign all required documents. BB. 73151 Restatement of "Public Purpose" approved HCCC [01-29-19 C/AI#68542] for HC Pct. #1 specifically the purchase the following promotional items: 6-pack cooler bags, apple-shaped stress relievers, sliding measuring spoons, 22 oz. aluminum water bottles, portioned plates, 28 oz. sports bottles (plastic), cooking calendars, drawstring backpacks, stylus pens, exercise resistance bands, cooling towels, grocery tote bags, pedometers, aprons, microwave pasta cooking bowls, pencils, and 16 oz. stadium cups in connection with public awareness, education, engaging/encouraging participation on the benefits of good nutrition, health, and wellness at events to promote the initiative/program titled: Tu Salud Si Cuenta. CC. 73128 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# N. San Juan Park Swimming Pool Project 11/04/19 20183 $ 1,447.86 782815 Regional Linear Park Project-Phase II 11/04/19 20184 $67,467.90 790326 Valle Alto Park Youth Facility Project 11/04/19 20186 $ 1,504.99 792886 Dicker Road Project 11/04/19 20187 $ 8,182.34 803856 DD. 73105 Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Regional Linear Park Project (WA#6) 10/31/19 11327845 $ 597.52 745253 Regional Linear Park Project (WA#8) 10/31/19 11327846 $ 3,928.83 759102 Cesar Chavez Road Project (WA#1) 10/31/19 11327859 $ 4,444.48 732294 Cesar Chavez Road Project (WA#2) 10/31/19 11327860 $ 69,736.94 796794 Cesar Chavez Road Project (WA#3) 10/31/19 11327861 $ 27,609.44 795673 Eldora Road Project 10/31/19 11327862 $ 3,249.83 732796 Regional Linear Park Project (WA#10) 10/31/19 11327889 $ 6,135.10 779803 EE. 73103 County Court at Law #2: Approval of One (1) 48 Month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's Participation/Membership with DIR Cooperative Contract [DIR-CPO-4435]; Requisition# Months Model Monthly Payment 403888 48 IMC4500 $168.94 FF. 73215 Acceptance of check from TIPS Purchasing Cooperative in the amount of $487.01 for Rewards Dollars [rebate for HC membership/participation in program] for fiscal year 2018-2019 GG. 73212 Approval of the addition of the fuel cards/users including, but not limited to, the following: 1. Hidalgo County Health & Human Services - Fuel Card Users 2. Hidalgo County Constable Pct No. 4 - Fuel Cards HH. 73152 Approval of the addition of the fuel card user including, but not limited to, the following: Hidalgo County Constable Pct No. 5 - fuel card user
Consent Agenda Items 3A, 3X, 3Z, & 10E
3. 2019 Intradepartmental transfers: A. 73280 2019 - Sheriff's Office OPSG FY16 (1284) X. 73122 2019 - Constable Pct. 2 (1355) Z. 73127 2019 - Constable Pct. 2 (1351) 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). E. 73216 Authority to advertise and approval of draft procurement packet as drafted in coordination with contracted engineer, Pct. staff and the Purchasing Dept. titled: “Solar Light Project(s) in Precinct 1, commencing with Monte Alto, & Other Unincorporated Townships with a minimum population of 700 residents, Parks & Other Designated County Owned Properties” with authority to re-advertise if/when required/necessary including the final review as to legal form by HC-DA/Civil Section prior to release of packets.
Health & Human Services Department: C. AI-73143 Pursuant to Health & Safety Code Chapter 121, Sec. 121.021, consideration, discussion and approval to appoint Ivan Melendez M.D. as the Hidalgo County Local Health Authority for the period of December 8, 2019 to December 7, 2021.
Executive Session (Part 1 of 2)
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. AI-73184 EEOC Charge No. 451-2019-01980; N.S. v County D. AI-73134 EEOC Charge No. 451-2019-03926; D.O. v County E. AI-73167 EEOC Charge No. 451-2017-00801; A. A. v County F. AI-73136 Claim of Margarito Torres G. AI-73205 Cause No. SC19-0579-J22; County of Hidalgo, Texas v. Eladio De Hoyos / Subrogation Claim H. AI-73260 CL-19-5922-E; Rosario Eliosa Orozco ind. and as next friend of K.A. and A.O., minors v. County of Hidalgo and Roman Rodriguez 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Health & Human Services Department: C. AI-73143 Pursuant to Health & Safety Code Chapter 121, Sec. 121.021, consideration, discussion and approval to appoint Ivan Melendez M.D. as the Hidalgo County Local Health Authority for the period of December 8, 2019 to December 7, 2021.
Executive Office: C. AI-73281 Approval and consent of Hidalgo County for Ricardo Perez Law Firm, PLLC to represent Hidalgo County in a real estate transaction where firm represented the other party on other matters
Open Forum
Precinct #3 - Comm. Flores: A. AI-73254 TXDOT-Pct. 3 Liberty Blvd. (M3-FM2221) (1315): 1. Approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for the Liberty Blvd. (Mile 3 to FM 2221) Project CSJ: 0921-02-322 & 0921-02-364 and approval of Order authorizing the County Judge to sign the AFA for said project. 2. Approval to issue check to Texas Department of Transportation in the amount of $111,221.00 for the County's estimated share of direct state costs for environmental, right of way, engineering, and utilities for Hidalgo County Pct. 3 Liberty Blvd. (Mile 3 to FM 2221) Project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. B. AI-73220 Requesting approval of Supplemental No. 1 to Work Authorization No. 3 for the Veterans Road Project to amend the "Exhibit B" Scope of Services to be provided by Engineer and update "Exhibit D-1" Estimated Man-Hour Breakdown. The approved Work Authorization No. 3 does not increase and/or decrease the amount.
Precinct #2 - Comm. Cantu: A. AI-73293 Requesting acceptance and approval to submit an Application for Discharging Storm Water to Hidalgo County Drainage District No. 1 for the Pct 2 Las Milpas Park Youth Facility Project in Pharr, Texas with authority for Commissioner Eduardo Cantu to execute the application. B. AI-73274 1. Approval and acceptance for Commissioner Precinct No. 2, Eduardo Cantu, to sign the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit Application (TXR150000) and the Request for Electronic Reporting Waiver from Texas Commission on Environmental Quality(TCEQ) for the Pct 2 Dicker Road Project. 2. Requesting approval of payment in the amount of $325.00 to TCEQ for the application fee with authority for the County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
District Attorney's Office: A. AI-73108 Discussion, consideration and action acknowledging the Memorandum of Understanding between the Hidalgo County District Attorney's Office and South Texas College Continuing Education. The purpose is to collaborate and provide Continuing Education Units (CEUs) to participants on Law Enforcement courses. B. AI-73180 DA's Office - District Attorney Testing of Forensic Evidence Grant (1281): 1. Requesting approval to apply for the FY 2020 District Attorney Testing of Forensic Evidence Grant. 2. Requesting approval of resolution to designate the County Judge as the grantee's authorized official and to the sign document. C. AI-73200 DA - Victim's Unit Court Advocate Project (VUCAP) Grant (1281): Approval to submit a VUCAP Grant #3596402 grant adjustment to the Office of the Governor (OOG). D. AI-73198 DA - Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant #2924303 grant adjustment to the Office of the Governor (OOG). E. AI-73189 DA-Victim Assistance Program Grant (VAP)(1281): 1. Approval to accept the Victim Assistance Program Grant, from the Office of the Governor, in the amount of $677,343.78, effective 10/01/2019 thru 9/30/2021. 2. Approval of Certification of Revenues, as certified by the County Auditor, for the FY 2019 Victim Assistance Program Grant and appropriation of same. F. AI-73188 DA-Victims Unit Court Advocate Project Grant (VUCAP) (1281): 1. Approval to accept the Victims Unit Court Advocate Project Grant (VUCAP), from the Office of the Governor (OOG), in the amount of $1,021,281.23, effective 10/01/2019 thru 6/30/2021. 2. Approval of certification of revenues as certified by the County Auditor for FY2018 Victims Unit Court Advocate Project Grant and appropriation of same. G. AI-73213 District Attorney CCP59 (1223): Approval of 2019 appropriation of funds in the amount of $425,600.00 to fund salary related expenditures.
HIDTA - Task Force: A. AI-73120 HIDTA (1291): Approval to submit reprogram request to South Texas HIDTA from FY18 grant funds in the amount of $3,300.00 and related transfer.
Sheriff's Office: A. AI-73155 Discussion, consideration and approval to appoint Jay Ontiveros, student at the University of Texas Rio Grande Valley as an Intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of November 2019 to December 2019. B. AI-73154 Discussion, consideration and approval to appoint Eduardo Garcia Jr., student at the University of Texas Rio Grande Valley, as an Intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of January 2020 to May 2020.
Constable Pct. #3: A. AI-73147 1. Discussion, consideration, and approval for Hidalgo County Constable Precinct 3's continued participation in Texas LESO Program, formally known as Texas 1033 Surplus Program. 2. Authorization for County Judge, as authorized official, to sign required documents. 3. Authorization and approval to participate, select, and receive equipment under Texas LESO Program, with selection list to be submitted prior to receipt.
Constable Pct. #5: A. AI-73112 Discussion, consideration, and approval to appoint Javier Garza as Deputy Constable by Constable Daniel Marichalar, Constable Precinct 5, in accordance with Texas Local Government Code §86.011.
Elections Administration: A. AI-73087 Discussion on election updates.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. Status update on Hidalgo County Wellness Program
WIC: A. AI-73210 WIC Admin: 001-1292 Requesting approval to submit the Survey to the Texas Health and Human Services for additional funding.
13. Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-73292 Discussion, consideration and action to implement a sick leave donor program for county employees not eligible for the sick leave pool program and who are affected by catastrophic health conditions or injuries C. AI-73271 Criminal District Attorney (1100): 1. Approval to award discretionary step 3 to employee hired under slot no. 080-002- 0148, Assistant District Attorney II after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioner's Court approval. 2. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./ Prg. Slot # Position Title Grade Delete 080/002 0043 Assistant District Attorney III 17 080-007 0156 080-015 0033 Create 080-002 0174 Assistant District Attorney II 15 080-007 0225 080-015 0038 D. AI-73100 Criminal District Attorney - Domestic Violence Unit Grant CJD-DVU (1281): Approval of the following personnel action, effective 10/01/2019 and for calendar year 2020: Action Dept./ Prg. Slot # Position Title Grade Delete 080-022 0001 Assistant District Attorney II 15 E. AI-73173 Jail (1100): Approval of the following personnel actions, effective next full pay period 11/25/2019 and for calendar year 2020: Action Dept./ Prg. Slot # Current Position Title Current Grade/ Step Proposed Position Title Proposed Grade/ Step Title Change 280- 002 0360 Accountant I G08/S01 Accounting Clerk II G08/S01 F. AI-73171 Health Department - PHEP Grant (1293): Approval of the following personnel actions, effective 11/19/2019 and for calendar year 2020: Action Dept./ Prg. Slot # Position Title Grade Create 340-013 0021 Public Health Specialist I 09 G. AI-73219 Constable Pct. 3 (1100): Approval to create one (1) full-time temporary position, effective 11/19/2019 thru 12/31/2019 as follows: Action Dept./ Prg. Slot # Position Title Rank Create 293-001 T025 Deputy Constable 06
Health & Human Services Department: A. AI-73144 Requesting approval to accept the TB/PC Federal grant contract #HHS000686100020 in the amount of $437,771.00 for the period of 01/01/2020 to 12/31/2020 and for County Judge to e-sign the grant contract and related documents. B. AI-73158 Requesting approval of the Interlocal Cooperation Agreement between City of McAllen, Texas and Hidalgo County, Texas. The purpose of the agreement is for the City of McAllen and Hidalgo County to provide the South Texas All Hazards Conference for individuals who respond and provide services in cases of emergencies involving potential public calamities primarily in mitigation, preparedness, response and recovery and further described and detailed in the ILA attached herein. D. AI-73150 Requesting approval to accept donation in the amount of $5.00 from client.
Emergency Management: A. AI-73225 Discussion, consideration and approval of cash compensation for overtime hours physically worked by NON-EXEMPT County Employee that was directly involved with the RGV-IMT response for Tropical Storm Imelda Mutual Aid Assistance to be included in the employee’s paycheck for the next available pay period, in accordance with the Hidalgo County Civil Service Commission Rules and the Hidalgo County Personnel Manual.
IT Department: A. AI-73159 DISTRICT ATTORNEY'S OFFICE Authorization and approval for the deactivation of 10 wireless devices and the reactivation of 3 wireless devices through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Description: User: Service Plan: MDN: 10 Deactivation of Service Office Unlimited Data Plan @ see Use $37.99/ea per month attachment 3 Reactivation of Service with new MDN Office Use Unlimited Data Plan @ $37.99/ea per month see attachment B. AI-73248 Authorization and approval to deactivate wireless data service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Department: Description: User: Service Plan: MDN: 1 WIC Program Deactivate Cell Phone Service Office Use Nationwide for Business-400 @ $24.99/mo 956-907-4943 2 Tax Office Deactivate MIFI data Service Office Use Unlimited Data Plan @ $37.99/ea per month 956-322-6071, 956-322-6197
Precinct #4 - Comm. Torres: A. AI-73256 1. Public hearing regarding Local Parks Grant application being submitted to the Texas Parks & Wildlife Department 2. Requesting approval of a Resolution authorizing the submittal of a Local Parks Grant application to the Texas Parks & Wildlife Department 3. Approval of Local Park Grant Program Applicant's Certification & Program Assurances 4. Approval of an Order restricting Drilling and Mining 5. Authorization for County Judge to sign all related documents. B. AI-73106 Requesting approval for the RGV Food Bank Distribution to use the San Carlos Endowment Center Community/Cultural Rooms (including the parking lot area) at Precinct 4 on Wednesday, December 11, 2019 from 9 am-12 pm.
Budget & Management: A. Budget Appropriations: 1. AI-73196 Pct. 4 Mile 5 Rd (1200): Requesting approval of the Certification of Revenues by County auditor in the amount of $1,347,248.24 for revenues received from the City of McAllen for McAllen-FM 676 PH II Project and appropriation of the same.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-72913 Presentation of the responsible vendor submitting the lowest and best bid [meeting all specifications] for award and approval of contract to National Security, LLC for Hidalgo County- "Security Guard Services" for RFB 2019-181 subject to compliance to HB 1295. 2. AI-73253 Acceptance and approval to execute AIA Document A133-2009 Guaranteed Maximum Price Amendment No. 8 (CPR 14 Added Scope) between Hidalgo County and contractor, Morganti Texas, Inc. for "Construction of New Hidalgo County Courthouse" Project to increase the contract sum to the amount of $144,350,567.00, which is an increase of $12,167,852.00, and to include the approval to issue a Notice to Proceed [NTP]. 3. AI-73217 Acceptance and approval to execute final professional engineering services contract [approved by HCCC on 10/22/19 ai # 72340] with L & G Consulting Engineers, Inc. dba L & G Engineering for On Call Services – Traffic Studies County Wide. 4. AI-73222 A. Acceptance of a revenue check for $141,127.57 in connection with Oil & Gas Lease #2184837-Louise DeGouche Gas Unit located in Hidalgo County, Texas from Dewbre Petroleum including the signing and returning of the "payment received" portion of transmittal letter attached herein; B. Recommendation by Hon. Lita Leo, HC Treasurer to HCCC to take "no action" on the Authorization Agreement for Direct Deposit of revenue payments into either checking or savings accounts as provisions of said agreement are not "in the best interest" of the County. B. Pct. 2 1. AI-73285 A. Requesting approval of Supplemental Agreement No. 2 for services under Work Authorization No. 2, Contract No. C-17-182-06-13 for B2Z Engineering, LLC, resulting in an estimated cost increase of $198,910.71 for the Pct #2 Military Highway Extension Project; B. Pursuant to the current contract with B2Z Engineering, LLC (Article 14), a request by the engineer to permit the subcontracting of R.O.W. Surveying Services, LLC, CSR Environmental and Consulting, LLC, and Aldana Engineering and Traffic Design in connection with C-17-182-06-13 for Pct 2 Military Highway Extension Project. 2. AI-73276 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a “professional service”; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved pool of professional engineering service providers for On Call/As Needed Basis; C. Authority for the Purchasing Department to negotiate professional "on call" services agreement on "an as needed" basis for the provision of Geotechnical/Construction Materials Testing for Precinct No. 2 commencing with the No. 1 Ranked firm of _____________________________. C. Pct. 4 1. AI-73294 A. Requesting exemption from competitive bidding requirements, under Tx.LGC, 262.024(a) (4), a professional service; B. Presentation of the scoring grid (for the purposes of ranking by CC) the nominated firms graded/evaluated through the County’s approved “pool” of Engineering Firms for the purposes of (On Call) Professional Engineering Services for: "Road & Bridge, C.I.P. & Other Projects in General" within Hidalgo County Precinct No. 4; Firm Name Evaluator #1 Evaluator #2 Score Rank TEDSI INFRASTRUCTURE GROUP 98 97 195 SOUTH TEXAS INFRASTRUCTURE GROUP 94 90 184 LANDTECH 93 95 188 C. Authority for the Purchasing Department to negotiate a Professional Services Agreement for (On Call)-Engineering Services for the provisions of: "Road & Bridge, C.I.P. & Other Projects in General" located within Hidalgo County Precinct 4, commencing with the No. 1 ranked firm of ____________________________ . 2. AI-73288 A. Requesting exemption from competitive bidding requirements, under Tx.LGC, 262.024(a) (4) a professional service; B. Presentation of the scoring grid (for the purposes of ranking by CC) the nominated firms graded/evaluated through the County’s approved “pool” of engineering firms for the purposes of (On Call) Professional Engineering Services for: "Road & Bridge, C.I.P. & Other Projects in General" within Hidalgo County Precinct No. 4: Firm Name Evaluator #1 Evaluator #2 Score Rank L&G ENGINEERING 98 99 197 HALFF ASSOCIATES INC 96 97 193 B2Z ENGINEERING 94 96 190 C. Authority for the Purchasing Department to negotiate a Professional Services Agreement for (On Call)-Engineering Services for the provisions of: "Road & Bridge, C.I.P. & Other Projects in General" located within Hidalgo County Precinct 4, commencing with the No. 1 ranked firm of ____________________________ . 3. AI-72811 Award primary and secondary vendors submitting the lowest and best bids, meeting all specifications and approval of contracts for RFB No.2019-212-09-18-HGO- "Pit Run Caliche Base" to the following: A. Primary Vendor- Roy's Hauling Service.; #C-19-212-11-19 B. Secondary Vendor- Granchelli Construction, LLC; # C-19-212A-11-19 D. Health & Human Services: 1. AI-73199 A. Presentation of the scoring/evaluation grid for the purpose of Commissioner's Court to declare/rank the sole submitted response received as "Qualified" in order to proceed to the next phase of the procurement process in connection with the "Request for Qualifications for Hidalgo County Health Department" for RFQ 2019-182 "Chief Physician Services"; B. Acceptance and approval of the final negotiated contract with Dr. Ivan G. Melendez, MD for RFQ: 2019-182-10-09-YSS titled "Chief Physician/Health Authority for Hidalgo County Health and Human Services Department" E. IT Department 1. AI-73255 HC-IT Dept. is requesting approval to purchase equipment through Netsync Network Solutions under DIR Contract (DIR-TSO-4167) in the amount of $84,420.09 through requisition #404637 including vendor commitment to ship items prior to end of fiscal year as required to qualify for payment out of 2019 budget. F. WIC 1. AI-73218 Presentation of the responsible vendor GBB Rentals, LTD submitting the sole bid received for the purpose of award and approval of contract for project titled: "Lease of Office Space - City of Donna" with Contract #C-19-171-11-19 for Hidalgo County WIC Program commencing November 30, 2019 subject to compliance with HB 1295. 2. AI-73146 Presentation of the sole qualified responsible vendor RReal LLC for the purpose of awarding bid and approving the contract for RFB:2019-169-09-04-ABV, Lease of Office Space Alton- (West), for the housing of the Hidalgo County WIC program. G. Facilities Management 1. AI-73124 Presentation of sole responsible vendor, Matt's Building Materials, Inc. submitting the lowest and best bid for the purpose of award including approval of contract document for project titled: "Construction Building Materials & Related Supplies"- Hidalgo County through RFB No.: 2019-167-09-25-YSS. H. Sheriff's Office 1. AI-73252 Requesting approval to purchase (1) one vehicle for the Hidalgo County Sheriff's Office through , Spikes Motor Company for a total amount of $37,213.75 through the processing of a Requisition and issuance of Purchase Order subject to vendor's successful completion/registration application process with SAM.GOV. I. Co. Wide 1. AI-73202 A. Authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice etc.) as attached hereto for H.C. "Professional Audit Services RFQ No 2019-232-12-09-ABV including the re-advertisement of project in the event of no participation received, and/or rejected and project is still required. B. Appointment and/or designation by Commissioners' Court to select/assisgn an evaluation committee to evaluate and score the SOQ's received for RFQ 2019-232-12- 09-ABV- Professional Audit Services for Hidalgo County (All Funding Sources) 2. AI-73243 Presentation of the Commercial Electric Service Agreement between Gexa Energy, LP and the County of Hidalgo County as required under the membership agreement with Texas Coalition for Affordable Power [TCAP] in connection with securing electric energy/power service as reviewed as to legal form through HC-DA/Civil Section. 3. AI-73191 Presentation of sole responsible bid received [meeting all specifications and/or requirements] from Anrige Inc., dba, A Clean Portoco for the purpose of award and approval of contract document in connection with project titled: Hidalgo County- "Lease Service of Portable Toilets and/or Showers:" through RFB No.:2019-259-10-30- TDL upon submittal of 1295 . 4. AI-73201 Presentation of sole bid received from responsible vendor Martin Pena, dba Delta Specialties Signs & Supply" [meeting specifications and/or requirements] for the purpose of award and approval of contract document in connection with project title: Hidalgo County-"Traffic Road Signs & Misc. Items" through RFB No.:2019-281-10- 30-MEG. 5. AI-73156 Presentation of the responsible vendor, Lhoist North America of Texas, submitting the lowest & best bid for award and approval of contract [meeting all specs/requirements attached herein] under RFB No. 2019-271-10-02-HGO - "Lime Road Material and Services".
Executive Session (Part 2 of 2)
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorneyclient priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. AI-73184 EEOC Charge No. 451-2019-01980; N.S. v County D. AI-73134 EEOC Charge No. 451-2019-03926; D.O. v County E. AI-73167 EEOC Charge No. 451-2017-00801; A. A. v County F. AI-73136 Claim of Margarito Torres G. AI-73205 Cause No. SC19-0579-J22; County of Hidalgo, Texas v. Eladio De Hoyos / Subrogation Claim H. AI-73260 CL-19-5922-E; Rosario Eliosa Orozco ind. and as next friend of K.A. and A.O., minors v. County of Hidalgo and Roman Rodriguez
25. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-73186 EEOC Charge No. 451-2019-01980: N.S. v County D. AI-73135 EEOC Charge No. 451-2019-03926; D.O. v County E. AI-73168 EEOC Charge No. 451-2017-00801; A. A. v County F. AI-73137 Claim of Margarito Torres G. AI-73206 Cause No. SC19-0579-J22; County of Hidalgo, Texas v. Eladio De Hoyos / Subrogation Claim H. AI-73261 CL-19-5922-E; Rosario Eliosa Orozco ind. and as next friend of K.A. and A.O., minors v. County of Hidalgo and Roman Rodriguez 28. Adjourn
1.Roll Call 2.Prayer 3.Open Forum 4.Approval of Consent Agenda 5.General Operations: A.AI -73237 Approval of a Resolution Regarding Expenditure for a staff luncheon to be held on November 22, 2019. 6.2018 Bond Referendum Projects: A.AI -73282 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Sale and Removal of Fill Dirt for Mission Lateral-2018 Bond Referendum Project No. 26-Located between Bentsen Rd. & Conway Rd. (SH 107)", RFB No. HCDD1-19-079-12-11, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 7.Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A.Real Property (Tex. Gov't Code 551.072) B.Personnel Matters (Tex. Gov't. Code 551.074) C.Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 8.Open Session: A.Possible Action of Real Estate Acquisition B.Possible Action on Pending and/or Potential Litigation 9.Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 73305 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 73304 Presentation of Fund Information Report B. 73142 Discussion, consideration and approval to process the City of McAllen 2015-2017 TIRZ #1 Tres Lagos - payment, in the amount of $1,097.47 pursuant to the interlocal agreement between the City of McAllen, Hidalgo County, and the Reinvestment Zone No. 1, City of McAllen. 3. 2019 Intradepartmental transfers: B. 73286 2019 - Jail (1100) C. 73287 2019 - Human Resources (1100) D. 73290 2019 - CW Mech Shop (1200) E. 73283 2019 - Emergency Management (1100) F. 73264 2019 - Pct 2 Parks (1100) G. 73266 2019 - Pct 2 Rd Maint (1200) H. 73267 2019 - DBM-Budget Div (1100) I. 73258 2019 - Pct. 3 Rd. Maint. (1200) J. 73265 2019 - Flood Ctrl Wtr Extract (1100) K. 73131 2019 - Pct 2 Sanitation (1100) L. 73239 2019- Veterans Service (1100) M. 73241 2019 - Constable Precinct 4 (1100) N. 73149 2019 - Pct 1 R&B (1200) O. 73224 2019 - IT Department (1100 C.W.) P. 73193 2019 - Auditor's Office (1100) Q. 73187 2019 - Elections (1100) R. 73166 2019 - County Treasurer (1100) S. 73119 2019 - 430th DC (1100) T. 73161 2019 - 389th District Court (1100) U. 73121 2019 - DA FED SHRG TREAS (1252) V. 73123 2019 - Pct.4 Road Maint (1200) W. 73118 2019 - County Court #4 (1100) Y. 73185 2019 - Constable Pct. 2 (1100) AA. 73153 2019 - CC7 (1100) BB. 73250 2019 - Health & Human Services Dept. / BBHW (1293) CC. 73242 2019 - Health & Human Services Dept. / Health Clinics (1100) DD. 73125 2019 - Health & Human Services Dept. / Zika CMM (1293) EE. 73109 2019 - Health & Human Services Dept. / T.B. State (1293) FF. 73270 2019 - Health & Human Services Dept./ Health Adm (1100) GG. 73177 2019 - Health & Human Services Dept. / ZIKA HRSA (1293) HH. 73204 2019 - Health & Human Services Dept. / ELC ZIKA (1293) II. 73101 2019 - Health & Human Services Dept. / IMM (1293) 4. 2019 Interdepartmental transfers: A. 73289 CO2019A-Pct 2 Military Hwy Ext Project (1355): Approval of 2019 interdepartmental transfer from CO2019A-Pct 2 (Prg 109) to CO2019A-Pct 2 Military Hwy Extension Project (prog. 139) in the amount of $10,000.00 to fund project expenditures. B. 73262 Pct 2 Parks (1100): Approval of 2019 interdepartmental transfer from Pct 2 Sanitation (prog. 001) to Pct 2 Parks (prog. 008) in the amount of 37,784.99 to fund operating expenditures. C. 73272 2019 District Attorney Victim Assistance Program/Victims Unit Court Advocate (1281): Approval of 2019 interdepartmental transfer from Co. Wide Adm-Contingency (prog. 002) to Transfer Out-DA Grants (prog. 017 & 020) in the amount of $53,167.00 to partially fund cash match portion in relation to the FY 2019 Victim Assistance Program and the FY 2018 Victims Unit Court Advocate grants. D. 73190 Pct 2 Administration (1200): Approval of 2019 interdepartmental transfer from Pct 2 Road Maintenance (prog. 006) to Pct 2 Administration (prog. 005) in the amount of $1,331.76 to fund disposal expenditures and wireless devices. E. 73183 Community Service Agency (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm to Community Service Agency to fund county match for Foster Grandparent and Senior Companion program. F. 73145 Approval of 2019 interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Sanitation (program 001) in the amount of $3,278.37. G. 73110 Pct. #1 (1347): Approval of 2019 interdepartmental transfer from program 205 & 207 to program 262 in the amount of $8,624.20 to fund expenditures for requisition # 404564. H. 73203 Pct 1 (1100): Approval of 2019 interdepartmental transfer from Pct. 1 CRC, prog (050) to Pct. 1 Sanitation, prog (001) in the amount of $420.00 for anticipated expenditures. 5. Planning Department: A. 73194 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 73129 Requesting approval to reimburse Pedro Hernandez Jr., Planning Inspector II, the amount of $38.60(Req. #404693) for fuel purchase (Vehicle Asset #64789-Unit 86) due to Hidalgo County fuel card not working properly, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. 6. Monthly Fee Reports: A. 73126 District Attorney's Office Check Fraud Fees Monthly Report - 2019 October 7. Tax Refunds: A. 73229 ACCOUNT NUMBER PAYER AMOUNT C2248.02.000.0002.00 RMH FRANCHISE CORPORATION $2,569.46 I4010.01.000.0003.00 LERETA LLC $37,446.49 Q0910.00.000.0016.00 CORELOGIC $8,724.20 B. 73170 Account Number Payer Amount C8230.04.014.0001.00 CPR 2800 Trenton LTD $87,326.28 D7990.01.000.0001.00 Drury Southwest Inc $10,286.50 S3003.00.000.005A.00 Weingarten Shary South JV $69,037.85 S3003.00.000.005A.00 Weingarten Shary South JV $67,993.65 T0070.00.000.0002.00 Drury Southwest Inc $5,143.25 T6835.2C.000.0001.00 Cole KO McAllen Tx LLC $45,793.68 T6835.2C.000.0001.00 Cole KO McAllen Tx LLC $67,137.06 C. 73169 Account Number Payer Amount E5977.00.000.0011.00 Iglesia Vino Nuevo San Carlos Inc $2,809.17 L0250.00.126.0000.00 Earling Estates LLC $5,309.84 M1950.99.000.0010.59 Leasing Assoc of Barrington Inc $2,796.19 P2750.01.000.0065.00 Villarreal Reynaldo $3,101.98 W3800.00.324.0000.00 Cadena Celia M $3,052.79 8. County Judge's Office: A. 73278 Resolution honoring Dr. Guy Bailey as the 2019 Border Texan of the Year. B. 73279 Proclamation declaring November 30, 2019 as Small Business Saturday. C. 73259 Economic Development (1100): Discussion, consideration, and approval of the Hidalgo County Small Town Economic Development Program's disbursement of payment in the amount of $5,887.60 to awarded recipient Green Thumb Nursery. 9. Budget & Management: A. 73182 1. Approval of reimbursement in the amount of $983,166.52 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 10/24/19 to 11/06/19. 10/24-30/19 $410,192.41 10/31-31/19 $ 37,099.93 11/01-06/19 $535,874.18 TOTAL $983,166.522. Approval of wire transfer to cover claims paid. B. 73181 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 16-31, 2019 in the amount of $88,194.04 and requesting approval of wire transfer. C. 73179 Salary Sweep (1100): Approval to transfer lapsed salaries from various departments to the Co. Wide Adm. - Contingency account. D. Interfund transfers: 1. 73257 TXDOT -Pct 3-Liberty(FM2221-Mile 3) (1315): Approval of 2019 interfund transfer from various Pct 3 projects into TXDOT -Pct 3-Liberty(FM2221-Mile 3) in the total amount of $575,292.76 to fund anticipated expenditures for direct state costs, ROW, and utilities. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 73091 Requesting approval of the below invoices under Work Authorization #7 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" to provide "Preliminary Design and Construction Phase Services for the County Services Facility", located in Hidalgo County Precinct 4: Invoice# Date Amount 40073 9/3/19 $1,395.33 40076 10/1/19 $1,191.60 40079 11/4/19 $764.94 B. 73269 BCAP/PCT.1 Requesting approval of payment for Inv.# 19128 in the amount of $2,761.44 as submitted by Project Engineer Javier Hinojosa Engineering under Contract# C-CAP-18-051-02-27 for Barboza Lopez #2 Subdivision in Pct. 1. C. 73140 Pursuant to contract #C-18-194-12-18 and in accordance with provision 2.3, "Modification of an Executed Statement of Work" between HC and SADA Systems Inc, for project titled: Hidalgo County, Texas G Suite Deployment to include two additional departments in the amount of $9,000 for the email data migration. including authority for the IT Director, Daniel Salinas to sign change request form. D. 73273 Restatement of "Public Purpose" approved by HCCC [03-12-19 R/AI#69375] for the County Judge's Office, Public Affairs Division and Emergency Management for the acquisition of promotional items including, but not limited to, pencils, pens, table cloths, banners, signs, frames and/or framing services. plaques [which will include logos and printing] for events such as county-wide initiatives, programs, recognition ceremonies which educate, inform, encourage/promote civic involvement and action and highlight meritorious accomplishments and efforts. F. 73232 Requesting approval to pay invoice # 11327855 in the amount of $16,078.26 for FM 88 Project (5th St.-FM 1925) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. G. 73233 PCT. #1 (1315): Requesting approval to pay invoice #11327884 in the amount of $36,781.65 for Mile 6 Project (M11-SH107) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. H. 73234 PCT. #1 (1315): Requesting approval to pay the following invoices for engineering services rendered in connection with Mile 6 (M9-M11) Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.: Project PO Number Inv. Date Inv. Number Inv. Amt. WA#1 764347 10/31/19 11327863 $6,582.60 WA#2 779197 10/31/19 11327864 $3,780.00 I. 73240 PCT. #1: Requesting approval to pay invoice #11327867 in the amount of $40,220.00 for Mile 10 Project (Mile 6-FM1015) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. J. 73246 PCT. #1 (1351): Requesting approval to pay invoice # 10043 in the amount of $4,788.50 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC. K. 73207 Requesting approval to pay the following invoices for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.: Project PO Number Inv. Date Inv. Number Inv. Amount WA#1 785461 10/31/19 11327865 $45,860.95 WA#2 793535 10/31/19 11327866 $12,590.77 L. 73208 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO# L&G Consulting Engineers, Inc. 10/31/19 11327893 $12,577.44 807672 M. 73192 Approval to exercise the County's option to utilize the final one (1) year renewal/extension term under contract C-17-164-09-12 for "Mailing Services" for Hidalgo County with Upper Valley Mail Services, LLC (under same rates, terms and conditions) with compliance with HB 1295. N. 73178 Juvenile Probation (Boot Camp): Pursuant to Texas Local Government Code, 263.151(1), requesting approval to declare "Salvage Property" as [unusable] and sell as "Scrap Metal" including removing the items from inventory list. O. 73165 WIC: Approval of payment for Invoice# 01376 Job No. Q00212-000 from P.O. # 805614 in the amount of $65,407.82 for the installation of (106) Cameras with DVR's and Cabling and Invoice# 01377 Job No. Q00214-000 from P.O. #805608 in the amount of $79,947.40 for Provision of (73) Interior cameras (6) outdoor cameras, (26) Multi-Sensor 180 degree Panoramic C, (3) 40 Channel DVR'S for various Sites across Hidalgo & Starr County, submitted by Telepro Communications, for the installation of security cameras at the WIC Offices in Hidalgo & Starr County in 24 different locations P. 73104 Veteran's Service: Approval of One (1) 48 Month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's Participation/Membership with DIR Cooperative Contract [DIR-CPO-4435]; Requisition# Months Model Monthly Payment 404281 48 IMC4500 $386.97 Q. 73291 Ratification of the fully executed Change Order No. 8 in connection with contract No. C-16-378-02-21 with Clore Construction, LLC for the Hidalgo County Precinct #2 -Regional Linear Park Project (from Ridge Road to San Antonio Ave.) as recommended by project engineer, Christopher Rodriguez, P.E. and subject to compliance with HB1295 when and if applicable. R. 73162 Approval of payment of Invoice #076-03 in the amount of $22,836.60 submitted by the project engineer, Cruz-Hogan Consultants Inc., for engineering services provided under Contract C-17-276-11-07 (WA#1), for the Pct 2 Moore Road Project. S. 73164 Approval of payment of Invoice #084-03 in the amount of $24,862.50 submitted by the project engineer, Cruz-Hogan Consultants Inc., for engineering services provided under Contract C-19-066-02-26 (WA#1), for the Pct 2 Minnesota Road Project. T. 73138 Approval of Application for Payment No. 8 in the amount of $462,724.19 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E. U. 73157 Approval of Application for Payment No. 30 in the amount of $9,189.60 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and reviewed by the project engineer, Ricardo Gallaga, P.E. V. 73113 PCT 4- (1351/1345): Requesting approval of INV# 40078 in the amount of $ 2,966.29 (for processing and payment) as submitted by B2Z Engineering (project Engineer) for the "Memorial Park Project" in Precinct 4, under WA5 (PO# 767241) C-16-329-09-06. W. 73172 Clarification on AI-73016 approved on 11/5/19 to reflect correct TXSmart Buy Contract # 070-A-1 with Doggett Freightliner Of South Texas. X. 73141 Requesting authority to update the following proposals approved as follows and the modification to issued Purchase Orders; Department Approval Date Agenda Item Vendor New Monthly Amount Commissioner Pct. 4 10/22/19 72837 Ricoh $402.35 JP 3 Pl 1 10/22/19 72707 Ricoh $253.93 Public Defenders 10/22/19 72705 Ricoh $265.88 Y. 73117 Requesting approval of payment for Invoice No. 19123 in the amount of $6,203.00 as submitted by project engineer Javier Hinojosa Engineering for services under contract No. C-19-243-07-16 Motor Pool Facility. Z. 73116 Constable Pct.1: Approval to enter into one (1) 48 month copier capital lease with Kyocera Document Solutions America, Inc./ DBA Nevill Document Solutions, LLC through HC's participation/membership with DIR Cooperative Contract (DIR-CPO-4428) with delivery and servicing to be provided by Local Authorized Reseller Montano Investments Inc, dba, Digital Office Systems including authority for County Judge to sign all required documentation. Requisition# Months Model Monthly Payment 402219 48 CS-2553ci $126.53 AA. 73111 Probate Court: Requesting authority to enter into a month to month agreement with Spectrum Enterprise for (Spectrum Business Premier) services, as well as to include one (1) Digital Receiver and Interactive services for the Hidalgo County Probate Court. Installation will be included. With authority for the County Judge to sign all required documents. BB. 73151 Restatement of "Public Purpose" approved HCCC [01-29-19 C/AI#68542] for HC Pct. #1 specifically the purchase the following promotional items: 6-pack cooler bags, apple-shaped stress relievers, sliding measuring spoons, 22 oz. aluminum water bottles, portioned plates, 28 oz. sports bottles (plastic), cooking calendars, drawstring backpacks, stylus pens, exercise resistance bands, cooling towels, grocery tote bags, pedometers, aprons, microwave pasta cooking bowls, pencils, and 16 oz. stadium cups in connection with public awareness, education, engaging/encouraging participation on the benefits of good nutrition, health, and wellness at events to promote the initiative/program titled: Tu Salud Si Cuenta. CC. 73128 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# N. San Juan Park Swimming Pool Project 11/04/19 20183 $ 1,447.86 782815 Regional Linear Park Project-Phase II 11/04/19 20184 $67,467.90 790326 Valle Alto Park Youth Facility Project 11/04/19 20186 $ 1,504.99 792886 Dicker Road Project 11/04/19 20187 $ 8,182.34 803856 DD. 73105 Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Regional Linear Park Project (WA#6) 10/31/19 11327845 $ 597.52 745253 Regional Linear Park Project (WA#8) 10/31/19 11327846 $ 3,928.83 759102 Cesar Chavez Road Project (WA#1) 10/31/19 11327859 $ 4,444.48 732294 Cesar Chavez Road Project (WA#2) 10/31/19 11327860 $ 69,736.94 796794 Cesar Chavez Road Project (WA#3) 10/31/19 11327861 $ 27,609.44 795673 Eldora Road Project 10/31/19 11327862 $ 3,249.83 732796 Regional Linear Park Project (WA#10) 10/31/19 11327889 $ 6,135.10 779803 EE. 73103 County Court at Law #2: Approval of One (1) 48 Month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's Participation/Membership with DIR Cooperative Contract [DIR-CPO-4435]; Requisition# Months Model Monthly Payment 403888 48 IMC4500 $168.94 FF. 73215 Acceptance of check from TIPS Purchasing Cooperative in the amount of $487.01 for Rewards Dollars [rebate for HC membership/participation in program] for fiscal year 2018-2019 GG. 73212 Approval of the addition of the fuel cards/users including, but not limited to, the following: 1. Hidalgo County Health & Human Services - Fuel Card Users 2. Hidalgo County Constable Pct No. 4 - Fuel Cards HH. 73152 Approval of the addition of the fuel card user including, but not limited to, the following: Hidalgo County Constable Pct No. 5 - fuel card user
Consent Agenda Items 3A, 3X, 3Z, & 10E
3. 2019 Intradepartmental transfers: A. 73280 2019 - Sheriff's Office OPSG FY16 (1284) X. 73122 2019 - Constable Pct. 2 (1355) Z. 73127 2019 - Constable Pct. 2 (1351) 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). E. 73216 Authority to advertise and approval of draft procurement packet as drafted in coordination with contracted engineer, Pct. staff and the Purchasing Dept. titled: “Solar Light Project(s) in Precinct 1, commencing with Monte Alto, & Other Unincorporated Townships with a minimum population of 700 residents, Parks & Other Designated County Owned Properties” with authority to re-advertise if/when required/necessary including the final review as to legal form by HC-DA/Civil Section prior to release of packets.
Health & Human Services Department: C. AI-73143 Pursuant to Health & Safety Code Chapter 121, Sec. 121.021, consideration, discussion and approval to appoint Ivan Melendez M.D. as the Hidalgo County Local Health Authority for the period of December 8, 2019 to December 7, 2021.
Executive Session (Part 1 of 2)
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. AI-73184 EEOC Charge No. 451-2019-01980; N.S. v County D. AI-73134 EEOC Charge No. 451-2019-03926; D.O. v County E. AI-73167 EEOC Charge No. 451-2017-00801; A. A. v County F. AI-73136 Claim of Margarito Torres G. AI-73205 Cause No. SC19-0579-J22; County of Hidalgo, Texas v. Eladio De Hoyos / Subrogation Claim H. AI-73260 CL-19-5922-E; Rosario Eliosa Orozco ind. and as next friend of K.A. and A.O., minors v. County of Hidalgo and Roman Rodriguez 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Health & Human Services Department: C. AI-73143 Pursuant to Health & Safety Code Chapter 121, Sec. 121.021, consideration, discussion and approval to appoint Ivan Melendez M.D. as the Hidalgo County Local Health Authority for the period of December 8, 2019 to December 7, 2021.
Executive Office: C. AI-73281 Approval and consent of Hidalgo County for Ricardo Perez Law Firm, PLLC to represent Hidalgo County in a real estate transaction where firm represented the other party on other matters
Open Forum
Precinct #3 - Comm. Flores: A. AI-73254 TXDOT-Pct. 3 Liberty Blvd. (M3-FM2221) (1315): 1. Approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for the Liberty Blvd. (Mile 3 to FM 2221) Project CSJ: 0921-02-322 & 0921-02-364 and approval of Order authorizing the County Judge to sign the AFA for said project. 2. Approval to issue check to Texas Department of Transportation in the amount of $111,221.00 for the County's estimated share of direct state costs for environmental, right of way, engineering, and utilities for Hidalgo County Pct. 3 Liberty Blvd. (Mile 3 to FM 2221) Project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. B. AI-73220 Requesting approval of Supplemental No. 1 to Work Authorization No. 3 for the Veterans Road Project to amend the "Exhibit B" Scope of Services to be provided by Engineer and update "Exhibit D-1" Estimated Man-Hour Breakdown. The approved Work Authorization No. 3 does not increase and/or decrease the amount.
Precinct #2 - Comm. Cantu: A. AI-73293 Requesting acceptance and approval to submit an Application for Discharging Storm Water to Hidalgo County Drainage District No. 1 for the Pct 2 Las Milpas Park Youth Facility Project in Pharr, Texas with authority for Commissioner Eduardo Cantu to execute the application. B. AI-73274 1. Approval and acceptance for Commissioner Precinct No. 2, Eduardo Cantu, to sign the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit Application (TXR150000) and the Request for Electronic Reporting Waiver from Texas Commission on Environmental Quality(TCEQ) for the Pct 2 Dicker Road Project. 2. Requesting approval of payment in the amount of $325.00 to TCEQ for the application fee with authority for the County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
District Attorney's Office: A. AI-73108 Discussion, consideration and action acknowledging the Memorandum of Understanding between the Hidalgo County District Attorney's Office and South Texas College Continuing Education. The purpose is to collaborate and provide Continuing Education Units (CEUs) to participants on Law Enforcement courses. B. AI-73180 DA's Office - District Attorney Testing of Forensic Evidence Grant (1281): 1. Requesting approval to apply for the FY 2020 District Attorney Testing of Forensic Evidence Grant. 2. Requesting approval of resolution to designate the County Judge as the grantee's authorized official and to the sign document. C. AI-73200 DA - Victim's Unit Court Advocate Project (VUCAP) Grant (1281): Approval to submit a VUCAP Grant #3596402 grant adjustment to the Office of the Governor (OOG). D. AI-73198 DA - Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant #2924303 grant adjustment to the Office of the Governor (OOG). E. AI-73189 DA-Victim Assistance Program Grant (VAP)(1281): 1. Approval to accept the Victim Assistance Program Grant, from the Office of the Governor, in the amount of $677,343.78, effective 10/01/2019 thru 9/30/2021. 2. Approval of Certification of Revenues, as certified by the County Auditor, for the FY 2019 Victim Assistance Program Grant and appropriation of same. F. AI-73188 DA-Victims Unit Court Advocate Project Grant (VUCAP) (1281): 1. Approval to accept the Victims Unit Court Advocate Project Grant (VUCAP), from the Office of the Governor (OOG), in the amount of $1,021,281.23, effective 10/01/2019 thru 6/30/2021. 2. Approval of certification of revenues as certified by the County Auditor for FY2018 Victims Unit Court Advocate Project Grant and appropriation of same. G. AI-73213 District Attorney CCP59 (1223): Approval of 2019 appropriation of funds in the amount of $425,600.00 to fund salary related expenditures.
HIDTA - Task Force: A. AI-73120 HIDTA (1291): Approval to submit reprogram request to South Texas HIDTA from FY18 grant funds in the amount of $3,300.00 and related transfer.
Sheriff's Office: A. AI-73155 Discussion, consideration and approval to appoint Jay Ontiveros, student at the University of Texas Rio Grande Valley as an Intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of November 2019 to December 2019. B. AI-73154 Discussion, consideration and approval to appoint Eduardo Garcia Jr., student at the University of Texas Rio Grande Valley, as an Intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of January 2020 to May 2020.
Constable Pct. #3: A. AI-73147 1. Discussion, consideration, and approval for Hidalgo County Constable Precinct 3's continued participation in Texas LESO Program, formally known as Texas 1033 Surplus Program. 2. Authorization for County Judge, as authorized official, to sign required documents. 3. Authorization and approval to participate, select, and receive equipment under Texas LESO Program, with selection list to be submitted prior to receipt.
Constable Pct. #5: A. AI-73112 Discussion, consideration, and approval to appoint Javier Garza as Deputy Constable by Constable Daniel Marichalar, Constable Precinct 5, in accordance with Texas Local Government Code §86.011.
Elections Administration: A. AI-73087 Discussion on election updates.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. Status update on Hidalgo County Wellness Program
WIC: A. AI-73210 WIC Admin: 001-1292 Requesting approval to submit the Survey to the Texas Health and Human Services for additional funding.
13. Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-73292 Discussion, consideration and action to implement a sick leave donor program for county employees not eligible for the sick leave pool program and who are affected by catastrophic health conditions or injuries C. AI-73271 Criminal District Attorney (1100): 1. Approval to award discretionary step 3 to employee hired under slot no. 080-002- 0148, Assistant District Attorney II after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioner's Court approval. 2. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./ Prg. Slot # Position Title Grade Delete 080/002 0043 Assistant District Attorney III 17 080-007 0156 080-015 0033 Create 080-002 0174 Assistant District Attorney II 15 080-007 0225 080-015 0038 D. AI-73100 Criminal District Attorney - Domestic Violence Unit Grant CJD-DVU (1281): Approval of the following personnel action, effective 10/01/2019 and for calendar year 2020: Action Dept./ Prg. Slot # Position Title Grade Delete 080-022 0001 Assistant District Attorney II 15 E. AI-73173 Jail (1100): Approval of the following personnel actions, effective next full pay period 11/25/2019 and for calendar year 2020: Action Dept./ Prg. Slot # Current Position Title Current Grade/ Step Proposed Position Title Proposed Grade/ Step Title Change 280- 002 0360 Accountant I G08/S01 Accounting Clerk II G08/S01 F. AI-73171 Health Department - PHEP Grant (1293): Approval of the following personnel actions, effective 11/19/2019 and for calendar year 2020: Action Dept./ Prg. Slot # Position Title Grade Create 340-013 0021 Public Health Specialist I 09 G. AI-73219 Constable Pct. 3 (1100): Approval to create one (1) full-time temporary position, effective 11/19/2019 thru 12/31/2019 as follows: Action Dept./ Prg. Slot # Position Title Rank Create 293-001 T025 Deputy Constable 06
Health & Human Services Department: A. AI-73144 Requesting approval to accept the TB/PC Federal grant contract #HHS000686100020 in the amount of $437,771.00 for the period of 01/01/2020 to 12/31/2020 and for County Judge to e-sign the grant contract and related documents. B. AI-73158 Requesting approval of the Interlocal Cooperation Agreement between City of McAllen, Texas and Hidalgo County, Texas. The purpose of the agreement is for the City of McAllen and Hidalgo County to provide the South Texas All Hazards Conference for individuals who respond and provide services in cases of emergencies involving potential public calamities primarily in mitigation, preparedness, response and recovery and further described and detailed in the ILA attached herein. D. AI-73150 Requesting approval to accept donation in the amount of $5.00 from client.
Emergency Management: A. AI-73225 Discussion, consideration and approval of cash compensation for overtime hours physically worked by NON-EXEMPT County Employee that was directly involved with the RGV-IMT response for Tropical Storm Imelda Mutual Aid Assistance to be included in the employee’s paycheck for the next available pay period, in accordance with the Hidalgo County Civil Service Commission Rules and the Hidalgo County Personnel Manual.
IT Department: A. AI-73159 DISTRICT ATTORNEY'S OFFICE Authorization and approval for the deactivation of 10 wireless devices and the reactivation of 3 wireless devices through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Description: User: Service Plan: MDN: 10 Deactivation of Service Office Unlimited Data Plan @ see Use $37.99/ea per month attachment 3 Reactivation of Service with new MDN Office Use Unlimited Data Plan @ $37.99/ea per month see attachment B. AI-73248 Authorization and approval to deactivate wireless data service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Department: Description: User: Service Plan: MDN: 1 WIC Program Deactivate Cell Phone Service Office Use Nationwide for Business-400 @ $24.99/mo 956-907-4943 2 Tax Office Deactivate MIFI data Service Office Use Unlimited Data Plan @ $37.99/ea per month 956-322-6071, 956-322-6197
Precinct #4 - Comm. Torres: A. AI-73256 1. Public hearing regarding Local Parks Grant application being submitted to the Texas Parks & Wildlife Department 2. Requesting approval of a Resolution authorizing the submittal of a Local Parks Grant application to the Texas Parks & Wildlife Department 3. Approval of Local Park Grant Program Applicant's Certification & Program Assurances 4. Approval of an Order restricting Drilling and Mining 5. Authorization for County Judge to sign all related documents. B. AI-73106 Requesting approval for the RGV Food Bank Distribution to use the San Carlos Endowment Center Community/Cultural Rooms (including the parking lot area) at Precinct 4 on Wednesday, December 11, 2019 from 9 am-12 pm.
Budget & Management: A. Budget Appropriations: 1. AI-73196 Pct. 4 Mile 5 Rd (1200): Requesting approval of the Certification of Revenues by County auditor in the amount of $1,347,248.24 for revenues received from the City of McAllen for McAllen-FM 676 PH II Project and appropriation of the same.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-72913 Presentation of the responsible vendor submitting the lowest and best bid [meeting all specifications] for award and approval of contract to National Security, LLC for Hidalgo County- "Security Guard Services" for RFB 2019-181 subject to compliance to HB 1295. 2. AI-73253 Acceptance and approval to execute AIA Document A133-2009 Guaranteed Maximum Price Amendment No. 8 (CPR 14 Added Scope) between Hidalgo County and contractor, Morganti Texas, Inc. for "Construction of New Hidalgo County Courthouse" Project to increase the contract sum to the amount of $144,350,567.00, which is an increase of $12,167,852.00, and to include the approval to issue a Notice to Proceed [NTP]. 3. AI-73217 Acceptance and approval to execute final professional engineering services contract [approved by HCCC on 10/22/19 ai # 72340] with L & G Consulting Engineers, Inc. dba L & G Engineering for On Call Services – Traffic Studies County Wide. 4. AI-73222 A. Acceptance of a revenue check for $141,127.57 in connection with Oil & Gas Lease #2184837-Louise DeGouche Gas Unit located in Hidalgo County, Texas from Dewbre Petroleum including the signing and returning of the "payment received" portion of transmittal letter attached herein; B. Recommendation by Hon. Lita Leo, HC Treasurer to HCCC to take "no action" on the Authorization Agreement for Direct Deposit of revenue payments into either checking or savings accounts as provisions of said agreement are not "in the best interest" of the County. B. Pct. 2 1. AI-73285 A. Requesting approval of Supplemental Agreement No. 2 for services under Work Authorization No. 2, Contract No. C-17-182-06-13 for B2Z Engineering, LLC, resulting in an estimated cost increase of $198,910.71 for the Pct #2 Military Highway Extension Project; B. Pursuant to the current contract with B2Z Engineering, LLC (Article 14), a request by the engineer to permit the subcontracting of R.O.W. Surveying Services, LLC, CSR Environmental and Consulting, LLC, and Aldana Engineering and Traffic Design in connection with C-17-182-06-13 for Pct 2 Military Highway Extension Project. 2. AI-73276 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a “professional service”; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved pool of professional engineering service providers for On Call/As Needed Basis; C. Authority for the Purchasing Department to negotiate professional "on call" services agreement on "an as needed" basis for the provision of Geotechnical/Construction Materials Testing for Precinct No. 2 commencing with the No. 1 Ranked firm of _____________________________. C. Pct. 4 1. AI-73294 A. Requesting exemption from competitive bidding requirements, under Tx.LGC, 262.024(a) (4), a professional service; B. Presentation of the scoring grid (for the purposes of ranking by CC) the nominated firms graded/evaluated through the County’s approved “pool” of Engineering Firms for the purposes of (On Call) Professional Engineering Services for: "Road & Bridge, C.I.P. & Other Projects in General" within Hidalgo County Precinct No. 4; Firm Name Evaluator #1 Evaluator #2 Score Rank TEDSI INFRASTRUCTURE GROUP 98 97 195 SOUTH TEXAS INFRASTRUCTURE GROUP 94 90 184 LANDTECH 93 95 188 C. Authority for the Purchasing Department to negotiate a Professional Services Agreement for (On Call)-Engineering Services for the provisions of: "Road & Bridge, C.I.P. & Other Projects in General" located within Hidalgo County Precinct 4, commencing with the No. 1 ranked firm of ____________________________ . 2. AI-73288 A. Requesting exemption from competitive bidding requirements, under Tx.LGC, 262.024(a) (4) a professional service; B. Presentation of the scoring grid (for the purposes of ranking by CC) the nominated firms graded/evaluated through the County’s approved “pool” of engineering firms for the purposes of (On Call) Professional Engineering Services for: "Road & Bridge, C.I.P. & Other Projects in General" within Hidalgo County Precinct No. 4: Firm Name Evaluator #1 Evaluator #2 Score Rank L&G ENGINEERING 98 99 197 HALFF ASSOCIATES INC 96 97 193 B2Z ENGINEERING 94 96 190 C. Authority for the Purchasing Department to negotiate a Professional Services Agreement for (On Call)-Engineering Services for the provisions of: "Road & Bridge, C.I.P. & Other Projects in General" located within Hidalgo County Precinct 4, commencing with the No. 1 ranked firm of ____________________________ . 3. AI-72811 Award primary and secondary vendors submitting the lowest and best bids, meeting all specifications and approval of contracts for RFB No.2019-212-09-18-HGO- "Pit Run Caliche Base" to the following: A. Primary Vendor- Roy's Hauling Service.; #C-19-212-11-19 B. Secondary Vendor- Granchelli Construction, LLC; # C-19-212A-11-19 D. Health & Human Services: 1. AI-73199 A. Presentation of the scoring/evaluation grid for the purpose of Commissioner's Court to declare/rank the sole submitted response received as "Qualified" in order to proceed to the next phase of the procurement process in connection with the "Request for Qualifications for Hidalgo County Health Department" for RFQ 2019-182 "Chief Physician Services"; B. Acceptance and approval of the final negotiated contract with Dr. Ivan G. Melendez, MD for RFQ: 2019-182-10-09-YSS titled "Chief Physician/Health Authority for Hidalgo County Health and Human Services Department" E. IT Department 1. AI-73255 HC-IT Dept. is requesting approval to purchase equipment through Netsync Network Solutions under DIR Contract (DIR-TSO-4167) in the amount of $84,420.09 through requisition #404637 including vendor commitment to ship items prior to end of fiscal year as required to qualify for payment out of 2019 budget. F. WIC 1. AI-73218 Presentation of the responsible vendor GBB Rentals, LTD submitting the sole bid received for the purpose of award and approval of contract for project titled: "Lease of Office Space - City of Donna" with Contract #C-19-171-11-19 for Hidalgo County WIC Program commencing November 30, 2019 subject to compliance with HB 1295. 2. AI-73146 Presentation of the sole qualified responsible vendor RReal LLC for the purpose of awarding bid and approving the contract for RFB:2019-169-09-04-ABV, Lease of Office Space Alton- (West), for the housing of the Hidalgo County WIC program. G. Facilities Management 1. AI-73124 Presentation of sole responsible vendor, Matt's Building Materials, Inc. submitting the lowest and best bid for the purpose of award including approval of contract document for project titled: "Construction Building Materials & Related Supplies"- Hidalgo County through RFB No.: 2019-167-09-25-YSS. H. Sheriff's Office 1. AI-73252 Requesting approval to purchase (1) one vehicle for the Hidalgo County Sheriff's Office through , Spikes Motor Company for a total amount of $37,213.75 through the processing of a Requisition and issuance of Purchase Order subject to vendor's successful completion/registration application process with SAM.GOV. I. Co. Wide 1. AI-73202 A. Authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice etc.) as attached hereto for H.C. "Professional Audit Services RFQ No 2019-232-12-09-ABV including the re-advertisement of project in the event of no participation received, and/or rejected and project is still required. B. Appointment and/or designation by Commissioners' Court to select/assisgn an evaluation committee to evaluate and score the SOQ's received for RFQ 2019-232-12- 09-ABV- Professional Audit Services for Hidalgo County (All Funding Sources) 2. AI-73243 Presentation of the Commercial Electric Service Agreement between Gexa Energy, LP and the County of Hidalgo County as required under the membership agreement with Texas Coalition for Affordable Power [TCAP] in connection with securing electric energy/power service as reviewed as to legal form through HC-DA/Civil Section. 3. AI-73191 Presentation of sole responsible bid received [meeting all specifications and/or requirements] from Anrige Inc., dba, A Clean Portoco for the purpose of award and approval of contract document in connection with project titled: Hidalgo County- "Lease Service of Portable Toilets and/or Showers:" through RFB No.:2019-259-10-30- TDL upon submittal of 1295 . 4. AI-73201 Presentation of sole bid received from responsible vendor Martin Pena, dba Delta Specialties Signs & Supply" [meeting specifications and/or requirements] for the purpose of award and approval of contract document in connection with project title: Hidalgo County-"Traffic Road Signs & Misc. Items" through RFB No.:2019-281-10- 30-MEG. 5. AI-73156 Presentation of the responsible vendor, Lhoist North America of Texas, submitting the lowest & best bid for award and approval of contract [meeting all specs/requirements attached herein] under RFB No. 2019-271-10-02-HGO - "Lime Road Material and Services".
Executive Session (Part 2 of 2)
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorneyclient priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. AI-73184 EEOC Charge No. 451-2019-01980; N.S. v County D. AI-73134 EEOC Charge No. 451-2019-03926; D.O. v County E. AI-73167 EEOC Charge No. 451-2017-00801; A. A. v County F. AI-73136 Claim of Margarito Torres G. AI-73205 Cause No. SC19-0579-J22; County of Hidalgo, Texas v. Eladio De Hoyos / Subrogation Claim H. AI-73260 CL-19-5922-E; Rosario Eliosa Orozco ind. and as next friend of K.A. and A.O., minors v. County of Hidalgo and Roman Rodriguez
25. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-73186 EEOC Charge No. 451-2019-01980: N.S. v County D. AI-73135 EEOC Charge No. 451-2019-03926; D.O. v County E. AI-73168 EEOC Charge No. 451-2017-00801; A. A. v County F. AI-73137 Claim of Margarito Torres G. AI-73206 Cause No. SC19-0579-J22; County of Hidalgo, Texas v. Eladio De Hoyos / Subrogation Claim H. AI-73261 CL-19-5922-E; Rosario Eliosa Orozco ind. and as next friend of K.A. and A.O., minors v. County of Hidalgo and Roman Rodriguez 28. Adjourn