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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
November 5, 2019
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 73095   Recognition of county employees who have served in the U.S. Armed Forces.
 
B. 73083   Resolution honoring Jr. Miss Galaxy International 2020 Leilani Renee Wyrobek.
 
C. 73082   Proclamation declaring November Home Care & Hospice Month.
 
6.   District Attorney's Office:
 
A. 73042   DA-Victim Assistance Program Grant (1281):
Approval to de-obligate partial amount of the Office of the Governors (OOG) portion for the VAP Grant #2924302.
 
7.   HIDTA - Task Force:
 
A. 72936   HIDTA Task Force
1. Requesting authorization for County Judge to execute the 2019 Equitable Sharing Agreement and Certification Report.

2. Requesting authorization to submit FY 2019 Equitable Sharing Agreement and Certification Report on behalf of the Agency Head (Ricardo Rodriguez, Criminal District Attorney) and Governing Body Head (Richard Cortez, Hidalgo County Judge).
 
8.   Sheriff's Office:
 
A. 73070   2017 Operation Stonegarden (1284):
Authorization and approval to submit a budget amendment (FRAG) and Price
Act Waiver (if needed) in reference to Operation Stonegarden 2017.
 
B. 73007   Discussion, consideration and approval to appoint Andrea Gutierrez, student at the University of Texas Rio Grande Valley, as an Intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of January 2020 to May 2020.
 
C. 72915   1. Authorization and Approval of 2nd Amendment to the Forensic Logic, LLC Subscription Services Agreement between the Texas Transitional Intelligence Center and Forensic Logic, LLC.
2. Authorization for Hidalgo County Sheriff, as authorized official to sign the agreement.
 
D. 72995   1. Approval to declare surplus and remove from County Inventory list, County Asset #58658 German Shepherd for medically required reason, after removal from Hidalgo County Sheriff's Office service.
2. Approval to transfer the ownership of Canine Officer Vytigg to Sergeant Jesse Trantham.
3. Authorization for Hidalgo County Judge and Hidalgo County Sheriff to sign Receipt of Acknowledgment.
4. Approval of Affidavit Agreement.
 
E. 72923   Requesting approval to purchase the following vehicle including equipment for the Hidalgo County Sheriff's Office;
DEPARTMENT REQUISITION DESCRIPTION COMPANY AMOUNT
HCSO 403545 (1) 2019 Ford F-150 Spikes Motor Co. $37,213.00
 
9.   Constable Pct. #4:
 
A. 72926   Discussion, consideration, and approval to appoint Gilberto Emanuel Luna as Reserve Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012.
 
10.   Tax Office - Paul Villarreal:
 
A. 73011   Discussion and approval of Attachment D RTS Workstation Lease Agreement for the use of State of Texas Automation Equipment by and between the Texas Department of Motor Vehicles and the County of Hidalgo. This attachment reflects thirty (30) additional leased registration and titling systems.
 
11.   Head Start:
 
A. 72942  
Discussion/Approval of One Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45CFR (1301.3(d)(3), Pending Approval of Naming a Community Representative is Judge Richard Cortez
 
12.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B.   Status update on Hidalgo County Wellness Program
 
C. 73065   Requesting permission by the Edinburg Chamber of Commerce to use parking lot north of the courthouse for the Night of Lights Parade on Friday, December 6, 2019 (evening)
 
13.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 73067   Criminal District Attorney (1100)/ DA CCP59 (1223):
1. Approval of the following personnel actions, effective 10/01/2019 and for calendar year 2020:
Action Dept./ Prg. Slot # Position Title Grade Auto Allowance
Create 080-002 0173 Assistant District Attorney II 15 $900.00
080-007 0224 $0.00

2. Approval of interdepartmental transfer
 
C. 73081   DA Civil Litigation (1100):
Approval to create a Temporary Full-Time position for 9 weeks beginning 11/05/2019 and ending 12/31/2019 as follows:
Action Dept./ Prg. Slot # Position Title Grade
Create 080-013 T014 Attorney III 17
 
D. 73040   275th District Court (1100):
Approval to award discretionary step 2 to employee no. 235377, Assistant Court Coordinator (DC) after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioner's Court approval.
 
E. 73080   Presentation for discussion and consideration regarding Interlocal Agreement between Hidalgo County and Sharyland Independent School District.
 
14.   Health & Human Services Department:
 
A. 73034   Requesting approval of the Interlocal Cooperation Agreement between the City of Sullivan City and County of Hidalgo, Texas. The purpose of the agreement is for Hidalgo County Health & Human Services Department to provide inspection and permitting of OSSF disposal systems within Sullivan City jurisdiction as further described within the Interlocal Cooperation Agreement attached herein.
 
B. 72924   Pursuant to Health & Safety Code Chapter 121, Sec. 121.021, consideration, discussion and approval to appoint Ivan Melendez M.D. as the Hidalgo County Local Health Authority for the period of December 8, 2019 to December 7, 2021.
 
C. 72921   1. Requesting approval to submit a budget amendment request for the TB State grant contract No. HHS000486400001. The purpose is to add additional grant funds in the amount of $188,303.00. No local match required.
2. Requesting approval to submit the renewal grant application and budget for the Tuberculosis State program for fiscal year 2021. The allocation is $793,864.00 and the budget period will be in effect from September 1, 2020 through August 31, 2021. The local match required for the FY 21 budget period is $121,112.00.
 
D. 73030   Requesting approval to submit a budget amendment request for the Zika Healthcare contract No. HHS000059600001, Amendment No. 2. The purpose is to add additional grant funds in the amount of $309,471.00. No local match is required.
 
E. 73048   Requesting approval of the Certification of Revenue by the County Auditor in the amount of $121,502.15 from the Medicaid Administrative Claiming program and appropriation of the same.
 
F. 73049   Requesting approval of the Certification of Revenue of program income generated from the Medicaid Administrative Claiming program in the amount of $86,985.77 as certified by County Auditor and appropriation of the same.
 
G.   Health Care Funding District:
 
1. 73075   A. Approval to rescind Agenda Item 72650 a,b, and c (agenda date 10-22-19).
B. Discussion, consideration and approval to draw down funds for the Uniform Hospital Rate Increase Program (UHRIP) in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with an IGT draw down date of November 18, 2019 and a settlement date of November 19, 2019.
C. Approval of Certification of Revenues as certified by the County Auditor from the LPPF the amount to be determined by HHSC instructions.
D. Approval of 2019 appropriation of funds from the LPPF in the amount to be determined by HHSC.
 
H.   Indigent Health Care Program:
 
1. 72857   Approval to renew and extend for an additonal one year period the Contract for out stationed assigned specialists in Hospital Health Care Facilities for the term 1/1/20 to 12/31/20 for the following hospitals:
  1. Doctor's Hospital at Renaissance
  2. Knapp Medical Center
  3. Mission Hospital Inc
  4. Rio Grande Regional Hospital
  5. McAllen Hospitals LLP (McAllen Medical and Edinburg Regional Medical Center)
 
15.   Community Service Agency:
 
A. 72986   Discussion, consideration and possible action to approve the 2020 Comprehensive Energy Assistance Program (CEAP) Service Delivery Plan.
 
B. 72959   Presentation and recognition of the Senior Corps Programs Veterans Volunteers.
 
16.   Precinct #1 - Comm. Fuentes:
 
A. 73074   Pct. 1 is requesting authorization and approval to rename Mile 3 1/2 West road to Pleasantview Drive, from Business 83 to Mile 5 North, for LRGVDC 911 purposes.
 
B. 73057   Pct. 1 is requesting authorization and approval to change the legal name of the following public streets for LRGVDC 911 purposes:
1. Dedicated public street within Mile 6 Meadows subdivision from "Stuart Street" to "Stuart Road."
2. Dedicated public street within Val Verde Grove subdivision from "Main Street" to "Main Grove Street."
 
17.   Precinct #2 - Comm. Cantu:
 
A. 73097   Proclamation declaring November as National Epilepsy Awareness Month.
 
18.   Precinct #3 - Comm. Flores:
 
A. 72977   Requesting approval to accept counter-offer to purchase a tract of land known as Parcel 29 associated with the Veterans Blvd. from Abram Road to La Homa Road (ROW CSJ #0865-01-111) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
B. 72971   Requesting approval to accept counter-offers to purchase tract of land known as Parcels 18 and 20 associated with the Mile 3 Road Ph I (ROW CSJ No. 0921-02-344) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
19.   Budget & Management:
 
A. 72935   Crim. DA (1100)/CJD-DVSP (1281):
1. Approval of the following change in funding source action effective upon Commissioners Court approval and for calendar year 2020:
FROM TO
Employee No. Dept/Prog. Slot Position Title Current Budgeted Auto Allowance Dept/Prog Slot Position Title Proposed Budgeted Auto Allowance
102148 080-002 A154 Assistant District Attorney IV 900.00 080-018 0005 Assistant District Attorney IV 900.00
 
B. 72998   TXDOT - Pct 4 FM676 (1315):
Authorization to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the FM676 (Taylor Road – FM2220) Project, CSJ 1064-01-043, with authority for the County Judge to sign all required documentation.
 
C. 73031   TXDOT Mile 10N (1315):
Approval for the County Judget to sign TXDOT Oversight Level Special Approval Form Part A - LG Qualifications Statement for the Mile 10N Road Project, CSJ#0921-02-360.
 
D.   Budget Appropriations:
 
1. 72925   Pct. 4 Rd. Maint. (1200):
Requesting approval of the Certification of Revenues by County Auditor in the amount of $626,488.93 from the Hidalgo County Drainage District for various drainage improvement project reimbursements and appropriation of the same.
 
E. 73064   FY 2020 Texas VINE Grant (1283):
1. Discussion, consideration, and approval to enter into the Texas VINE (SAVNS) Maintenance Grant Contract for FY 2020 with the Office of the Attorney General of Texas and authorization for the County Judge to sign the required documentation electronically.
2. Approval of certification of revenues, as certified by the County Auditor for the FY 2020 Texas VINE Grant in the amount of $30,170.26 and appropriation of same.
 
20.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 73086  
A. Pursuant to Notice provided to the public, requesting acceptance and approval of the final negotiated contract with No. 1 ranked firm, Perdue, Brandon, Fielder, Collins & Mott, L.L.P., with a fair and reasonable fee pursuant to Government Code 2254 and Article 103.0031 of the Code of Criminal Procedure with aforementioned vendor selected on the basis of being a well qualified law firm on the basis of demonstrated competence, qualifications and experience in requested legal services through RFP/Q: 2019-103-09-16-BRO for Legal Services for the Collection of Delinquent Court Fees, Fines and Related Costs.

B. Discussion, consideration, and action to approve an Order to enter into a legal services contract with Perdue, Brandon, Fielder, Collins, & Mott, L.L.P., for the collection of delinquent court fees, fines, and related costs pursuant to CCP Art. 103.0031.
 
2. 73043  
Presentation by Mr. Gary Looney with Alamo Insurance, HC's Group Health Consultant [including input by the court designated Evaluation Committee] in connection with the responses received for the RFP: "Group Term Life, Accidental Death and Dismemberment" for the purpose of ranking and award by HCCC.
 
3. 72966  
Approval of a fire alarm system with Safeguard Fire Security, an awarded vendor through the County's membership/participation with TASB-Buyboard Cooperative Purchasing Program's Contract #574-18, for the amount of $92,481.25 for County offices/ buildings located at 300 W Hall Acres, Pharr, TX 78577 subject to receipt of payment bond.
 
B.   Budget & Management:
 
1. 72838  
A. Presentation of scoring grid for the purpose of HCCC ranking the sole submitted response received from Tristar Risk Management as "qualified" to proceed to the next step of the process [negotiations] for the project numbered/titled: RFP No. 2019-218-10-02-YSS "Quality Claims Administrator Services for Workers Compensation";

B. Authority for the Purchasing Department to enter into negotiations and finalize an agreement for action by HCCC with the "qualified" ranked firm of _________________for "Quality Claims Administrator Services for Workers Compensation."
 
2. 72844  
A. Presentation of scoring grid (for the purpose of ranking by HCCC) of the graded and evaluated responses received through RFP No. 2019-221-10-02-YSS "Consulting Services for Self-Funded Insurance Group Health”;

B. Authority for the Purchasing Department to negotiate an agreement with the top ranked firm of _________________for "Consulting Services for Self-Funded Insurance Group Health.”
 
C.   Pct. 2
 
1. 73058  
Acceptance and approval to execute construction contract [bid awarded-CC 10/22/19-$16,519,063.02] with 2GS, LLC dba Earthworks Enterprise (C-19-017-11-05) for "Dicker Road Reconstruction," including authority for project manager, B2Z Engineering, to issue and send formal written Notice to Proceed.
 
D.   Pct. 3
 
1. 73038  
Requesting approval to purchase a Hino - 338 Grapple Truck through Rush Truck Center of Texas - BuyBoard Awarded Vendor through Contract #521-16 for purchase price of $171,634.75 (Requisition #403602) which includes delivery and a one (1) time administration fee.
 
E.   Pct. 4
 
1. 73016  
Requesting approval to purchase the following Freightliner Chassis through the County's membership/participation with Texas Smartbuy under contract 071-072 with delivery and servicing to be provided by Local Authorized Reseller Doggett Freightliner of South Texas: Requisition # 404264:
Qty Vendor Item Amount
1 Doggett Freightliner of South Texas Chassis w/ Etnyre Centennial $199,289.00
 
2. 73012  
Authority to purchase the heavy equipment detailed herein through the HC membership/participation in BuyBoard Purchasing Cooperative awarded vendor John Deere (Deere & Company) under Contract # 529-17[expiring 5/31/2020] with delivery and servicing to be provided by local authorized reseller Ag Pro: Requisition# 00403598:
QTY Vendor Item Amount
Two (2) John Deere 509 M Utility Tractor -iT4 $118,897.60
Two (2) John Deere MX7 Lift-type Rotary Cutter- 540 RPM PTO $ 9,078.58
Total: $127,976.18
 
3. 72997  
TXDOT PCT 4 (1315):
Acceptance and approval of Change Order No. 6 for (adjustment of estimated quantities to actual as-built quantities) with details identified in CO#6 (attached herein) in connection to agreement # C-17-218-01-16 with Texas Cordia Construction, LLC. for "10th Street Extension Project" including authority for County Judge to sign the required document(s).
 
4. 72962  
A. Requesting approval fo Work Authorization No. 2 as submitted by project engineer, L&G Engineering (with an estimated cost of $1,088,648.18) for the provisions of:[PS&E, Design Surveys, Traffic Signal Warrants and Design, Permitted Utilities Coordination and Engineering Consultant Construction Mgt. Services] as required for the ongoing Project Specific: "Mile 5 (FM 676) from Taylor Road to Ware Road" in Hidalgo County Precinct No. 4, under agreement #C-16-049-02-16.
B. Pursuant to Article 14 of professional services agreement C-16-049-02-16 with L&G Engineering, requesting approval to engage the services of Sub Contractors (R.O.W. Surveying Services, LLC. & Ergonomic Transportation Solutions, Inc.) for services mentioned on WA#2.
 
F.   Sheriff's Office
 
1. 73022  
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(7); an item that can be obtained from only one source.

B. Requesting approval of "Sole-Source Declaration" for Action Target, Inc. for the provision of repair/replace parts and/or equipment for Hidalgo County Sheriff's Office shooting range with said declaration to remain in effect until revoked by HCCC.

C. Approval to complete Pneumatic Target repair for 30 Turnac Targets through Requisition # 00404383 in the amount of $128,068.00.
 
2. 72992  
Requesting authority to purchase Accessories, Equipment and related Supplies for the 2019 Vehicle Replacement Program from Dana Safety Supply, dba, Fleet Safety Equipment [Buyboard Coop awarded vendor under Contract $524-17] through Requisition #402395 in the amount of $378,208.54 to include, but not limited to, availability and market price fluctuation.
 
G.   Co. Wide
 
1. 72949  
Presentation of sole bid received for the purpose of award to the responsible vendor Rochester Armored Car Co. Inc. meeting all specifications/requirements and the approval of contract documents for project titled: "Armored Car Services" through project No.: 2019-282-10-23-TDL.
 
2. 73066  
Recommending to award primary and secondary vendors submitting the lowest and best bids as: Primary vendor- Kolkhorst Pertroleum Co. and Secondary vendor- Arguindegui Oil Co. II Ltd including approval of contracts to same for RFB No. 2019-184-10-09-ABV "Lubricants (Grease-Oil-Hydraulic Fluid- Antifreeze) Products subject to Sam.gov compliance for Kolkhorst Petroleum Co subject to legal counsel [HC-DA/Civil Section] final approval as to form.
 
21.   Open Forum
 
22.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C. 72919   Hidalgo County v. Rosa Ortiz, Andres Garza, and Pronto Insurance Company
 
D. 72929   Hidalgo County v. Juan David Ramirez, Teresa Ramirez, and State Farm Insurance Company
 
23.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
24.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 72920   Hidalgo County v. Rosa Ortiz, Andres Garza, and Pronto Insurance Company
 
D. 72930   Hidalgo County v. Juan David Ramirez, Teresa Ramirez, and State Farm Insurance Company
 
25.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
26.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
27.   Adjourn
 

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