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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
October 8, 2019
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 72623   Resolution honoring Shan Rankin.
 
B. 72622   Proclamation declaring October as Breast Cancer Awareness Month.
 
C. 72695   Resolution in recognition of Elections Administrator Yvonne Ramon for being Elected President of the Texas Association of Elections Administrators Board of Directors
 
D. 72641   Traveling Trophy presentation for Vitalant RGV 2019 Blood Drive.
 
E. 72594   Presentation of the Annual Report by Priscilla Dinn Alvarez, Executive Director of Valley Initiative for Development and Advancement (VIDA).
 
6.   District Attorney's Office:
 
A. 72617   DA - Domestic Violence Unit Grant (1281):
1. Approval to accept the Domestic Violence Unit (DVU) Grant FY 18, from the Office of the Governor (OOG), in the amount of $81,590.65, effective 10/01/2019 thru 09/30/2020.
2. Approval of certification of revenues, as certified by Co. Auditor, for the FY 18 Domestic Violence Unit (DVU) grant and appropriation of same.
 
B. 72596   DA-Domestic Violence Specialty Prosecutor Grant (DVSP)(1281):
Approval to submit a DVSP Grant #2931305 budget adjustment to the Office of the Governor (OOG).
 
C. 72440   Hidalgo County DA's Office - Region 3 - Border Prosecution Unit Grant (BPU) (1281):
Approval to submit a BPU Grant #2537809 budget adjustment to the Office of the Governor (OOG).
 
7.   HIDTA - Task Force:
 
A. 72473   HIDTA OCDETF (1291)
1. Approval of FY 2020 Organized Crime Drug Enforcement Task Forces (OCDETF) Agreement between the Hidalgo County DA HIDTA Task Force and the Drug Enforcement Administration McAllen District Office/Houston Division office OCDETF Strike Force Group D-81.
2. Approval of certification of revenues as certified by the County Auditor for the OCDETF grant award in the amount of $13,800.00 and appropriation of same (in reference to Investigation Number SW-TXS-1106H).
 
B. 72463   HIDTA OCDETF (1291):
1. Approval of the FY 2020 Overtime Agreement (Investigation Number SW-TXS-1106H) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County DA HIDTA Task Force in the amount of $16,005.00.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues as certified by the County Auditor for the FY 2020 OCDETF agreement in the amount of $16,005.00 and appropriation of same.
 
C. 72373   HIDTA Federal Sharing (1252):
Authorization and approval to reduce appropriations in the amount of $29,435.26.
 
8.   Adult Probation:
 
A. 72662   Domestic Violence Grant (1289)
1. Approval to accept the Domestic Violence Court grant from the Office of Governor (Criminal Justice Division) in the amount of $143,481.04 for the grant period of 10/1/19 thru 9/30/20
2. Approval of certification of revenues as approved by the County Auditor's Office for the Domestic Violence Court Grant in the amount of $143,481.04 and appropriation of the same.
 
9.   Sheriff's Office:
 
A. 72552   2018 Operation Stonegarden (1284):
Authorization and approval to submit a budget amendment (FRAG) and Price Act Waiver in reference to Operation Stonegarden 2018.
 
B. 72555   Organized Crime Drug Enforcement Task Force (1284): Approval to continue the payment of overtime for one (1) employee currently being paid by the OCDETF grant pending the award of the 2019-2020 grant.
 
C. 72550   Sheriff's Office OCDETF (1284):
1. Approval of the FY 2020 Organized Crime Drug Enforcement Task Forces (OCDETF) Agreement between the Hidalgo County Sheriff's Office and the Drug Enforcement Administration McAllen District Office/Houston Division office OCDETF Strike Force Group D-81.
2. Approval of certification of revenues as certified by the County Auditor for the FY 2020 OCDETF grant agreement in the amount of $13,800.00 and appropriation of same (in reference to Investigation Number SW-TXS-1140).
 
D. 72471   Sheriff's Office- FBI (1284):
1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation (FBI) for FY 2020 in the amount of $37,298.00.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the FY 2020 FBI overtime agreement in the amount of $37,298.00 and appropriation of same.
 
E. 72388   Sheriff's Department-ICE Overtime (1284):
1. Approval to accept overtime funding from the U.S. Department of Homeland Security, Immigration and Customs Enforcement (ICE) FY 2020 in the amount of $15,000.00 per officer.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, as certified by County Auditor, for ICE overtime funding in the amount of $45,000.00 and appropriation of same.
 
F. 72455   Pursuant to Hidalgo County Cellular Telephone Policy (AT&T, DIR-TDO-3420) presentation for consideration, acceptance and approval of Cellular Phone Request form (Data Connect Government) for the following:
Approval of requisition # 399126 for 3 Unlimited Data lines for Sky Cop @ $37.00 each and I2Gold Static IP for $3.00 each.
 
10.   Constable Pct. #5:
 
A. 72583   Discussion, consideration and approval to appoint Eduardo Avitia as Reserve Deputy Constable by Constable Daniel Marichalar, Constable Precinct 5 in accordance with Texas Local Government Code Section 86.012.
 
11.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 72546   Request by Region One Education Service Center for the use of the Hidalgo County Courthouse for 2019 Mock Trial Competition to be held on Saturday, January 18, 2020
 
C. 72335   1. Discussion, consideration and action to approve the continued receipt of the share of bingo prize fee funds collected in Hidalgo County for any cash bingo prizes greater than $5 pursuant to the requirements of Texas Occupations Code 2001.502 and HB914, enacted by the 86th Texas Legislature.
2. Authority to send notice to the Texas Lottery Commission of the Court's action on or before November 1, 2019.
3. Authority to send notice to each licensed authorized organization within the County's jurisdiction, as applicable, of the continued imposition of the fee pursuant to the requirements of Texas Occupations Code 2001.502 and HB914, enacted by the 86th Texas Legislature.
 
D. 72566   Approval of Resolution nominating candidate(s) for Hidalgo County Appraisal District Board of Directors for 2020-2021
 
E. 72567   1. Approval to accept settlement check from Texas Municipal League in the amount of $1,965.00 to settle property damages to Detention Facility wall.(Sheriff Office)
2. Approval to authorize Valde Guerra, County Executive Officer, to sign Property Damage Release form to settle property damages claim with Texas Municipal League.
 
F. 72653   Discussion, consideration and approval to execute the Notifier Password Agreement with authority for Valde Guerra, Executive Officer to sign documents
 
12.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 72570   1. Approval to rescind action taken on CC 8/20/19; AI-71802, regarding Employee Performance form.
2. Discussion, consideration and approval to use the Performance Review and Evaluation forms for the Within Grade Step Increase Process, as per Section 8.04 of the Classification and Compensation Plan.
 
C. 72529   Criminal District Attorney (1100)/ DA Check Fraud (1222)/ DA CCP59 (1223)/ DA Bond Forfeiture Commissions (1100):
1. Approval of the following personnel actions effective upon Commissioners' Court approval and for calendar year 2020:
Action Dept./ Prg. Slot # Current Position Title Current Grade/ Step Proposed Position Title Proposed Grade/ Step
Classification Correction 080-002 0053 Criminal Investigator I G12/S08 Criminal Investigator II G14/S03
080-006 0035
080-007 0023
Classification Correction 080-002 0087 Criminal Investigator I G12/S08 Criminal Investigator II G14/S03
080-016 0021
 
D. 72625   Domestic Violence Court Grant (1289)/Crim DA (1100)/CCL #1 (1100)/Public Defender (1100):
1. Approval of the following personnel actions, effective on October 1, 2019 and for calendar year 2020:
Action Employee No. Dept/Prog Slot No. Position Title Current Supplement Amount Proposed Supplement Amount Net Change
Adjust Supplemental Pay 192082 080-002 A123 Assistant District Attorney III 10,080.00 4,954.00 (5,126.00)
Add Supplemental Pay 192082 080-007 0179 Assistant District Attorney III 0.00 5,126.00 5,126.00
Delete Supplemental Pay 196673 085-003 0003 Director, Public Defender's Office 9,770.00 0.00 (9,770.00)
Adjust Supplemental Pay 219983 080-002 A168 Assistant District Attorney III 8,092.00 4,937.00 (3,155.00)
Create Slot/Add Supplemental Pay 219983 080-007 A224 Assistant District Attorney III 0.00 3,155.00 3,155.00
Adjust Supplemental Pay 69507 021-001 0003 Court Coordinator (CC) 3,060.00 2,294.00 (766.00)
Adjust Supplemental Pay 78328 021-001 0005 Assistant Court Coordinator (CC) 10,670.00 8,428.00 (2,242.00)
 
E. 72669   Justice of the Peace Pct. 4/ Pl. 2 (1100):
Approval to create a Temporary Full-Time position for 13 weeks beginning 10/08/2019 and ending 12/31/2019 as follows:
Action Dept./ Prg. Slot # Position Title Grade
Create 068-001 T014 Clerk II 03
 
F. 72556   Fire Marshal (1100):
Approval of the following personnel actions, effective next full pay period 10/14/2019 and for Calendar Year 2020:
Action Dept./ Prg. Slot # Position Title Rank/Grade
Delete 300-001 0009 Deputy Fire Marshal R06
Create 300-001 0011 Fire Investigator G10
Create 300-001 0012 Fire Investigator G10
 
G. 72613   Approval to waive the 2020 contribution/donation of sick leave hours to the Sick Leave Pool for currently enrolled participants due to current level of Sick Leave Pool hours. Employees not currently enrolled and who wish to enroll must contribute sick leave hours as per the Sick Leave Policy.
 
13.   Urban County:
 
A. 72554   1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for professional engineering services.

2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Palmview, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 31 (2018) City of Palmview Street Improvements project.
Professional Service Firm Grade Ranked
Hinojosa Engineering 92.33
R.E. Garcia 86.33
Fulcrum Consulting Services 81.33

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _________________________________ for the provision of engineering services for an Urban County Program Year 31 (2018) City of Palmview Street Improvements Project.
 
14.   Health & Human Services Department:
 
A. 72568   Recognition to Hidalgo County EMS and Med-Care EMS for their efforts to improve the quality of care for STEMI and Acute Coronary Syndrome patients.
 
B. 72490   Approval of the Certification of Revenue by County Auditor for the program income earned in the amount of $446.75 from the Prenatal FY 19 grant program and appropriation of same.
 
C. 72482   Approval of the Certification of Revenue by County Auditor for program income earned in the amount of $100.93 from the Child Health FY 19 grant program & appropriation of same.
 
D. 72544   Requesting approval to submit request to Grantor Agency to amend contract No. 537-17-0287-00001. The purpose of the request is to re-align funds between budget categories.
 
15.   Community Service Agency:
 
A. 72515   Discussion and update regarding 2020-2021 Texas Veterans Commission grant for operation Bravo Zulu.
 
B. 72634   Discussion, consideration, and possible action to approve the FY 2019 Comprehensive Energy Assistance Program (CEAP) Amendment No. 2 contract No. 58190002984 for program year 2019, with authorization for Jaime Longoria to sign any and all pertinent documents.
 
C. 72517   Discussion, consideration, and possible action on amendment to the FY 2019 Community Service Block Grant contract No. 61170002636 for program year 2019, with authorization for Jaime Longoria to sign any and all pertinent documents.
 
D. 72593   Approval of the following personnel action, effective upon Commissioners Court approval
Action Slot Position Title Budget Salary
Create 0045 Executive Assistant I $43,796.00
Create 0046 Eligibility Worker II (EW II) $29,801.00
Create 0047 Case Study Worker $32,115.00
 
16.   Elections Administration:
 
A. 72395   Discussion, consideration, and approval of the following changes to the approved list of the Early Voting and Election Day polling locations for the Constitutional Election of November 5, 2019.
 
B. 72472   1. Discussion, consideration and approval to pay overtime hours for the November 5, 2019 General Election by Hidalgo County Elections Department permanent staff in accordance with Civil Service Commission rules. The election cycle begins September 16, 2019 and ends November 15, 2019; and Runoff begins November 5, 2019 and ends December 20, 2019.
2. Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency to Elections Dept to fund overtime and fringes expenses.
 
17.   Veterans Service Office:
 
A. 72474   Authorization and approval to apply to the Texas Veterans Commission General Assistance Grant for the fiscal year 2020-2021.
 
18.   Head Start Program:
 
A. 72417   Discussion/Approval of One Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45CFR (1301.3(d)(3).
 
19.   Planning Department:
 
A. 72539   1. Preliminary Approval with Variance Request
a. San Marcos No. 2 Subdivision- Pct.1 (Tres Lunas Dev., LLC) (Mile 19 North Road & FM 88)
No. of Lots: 47 Single Family
Estimated number of streetlights: 10
Flood Zone: X
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: No, Rural Area
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF’s.
Paved: Yes, FM 88 and Mile 19 North Road are paved. 3 internal streets to be paved.

2. Preliminary Approval
a. Josefina Subdivision- Pct. 1 (Josefina Espericueta) (Valverde Road & Canton Road)
No. of Lots: 1 Single Family and 1 Commercial
Flood Zone: C
Drainage: Yes, Drainage will be provided by natural perculation and surface run-off will drain into Canton Road side ditch.
ETJ: No, Rural Area
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF’s
Paved: Yes, Valverde Road and Canton Road are paved.

b. Orlando and Sonia Garcia Subdivision- Pct. 3 (Orlando & Sonia Garcia) (Brushline Road & Mile 3 North Road)
No. of Lots: 2 Single Family
Flood Zone: C
Drainage: Yes, Drainage will be provided by natural perculation and surface run-off will drain into Brushline Road side ditch.
ETJ: Yes, approved by the City of Mission.
Water: Yes, provided by Sharyland Water Supply Corporation.
Sewer: Yes, OSSF’s
Paved: Yes, Brushline Road is paved.

c. La Plazita Phase II Subdivision- Pct. 1 (Xenon, Inc.) (Kennedy Street & Mile 10 North Road)
No. of Lots: 4 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided by natural perculation and surface run-off will drain into Kennedy Street Road side ditch.
ETJ: Yes, approved by the City of Weslaco.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF’s
Paved: Yes, Kennedy Street is paved.

d. Comarex No. 2 Subdivision- Pct. 3 (Alex Gonzalez) (Inspiration Road & Mile 7 North Road)
No. of Lots: 22 Single Family
Estimated number of streetlights:4
Flood Zone: X
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: No, Rural Area
Water: Yes, provided by Sharyland Water Supply Corporation.
Sewer: Yes, OSSF’s
Paved: Yes, Inspiration Road is paved and 1 internal street to be paved.

e. La Plaza Norte Phase 3 Subdivision- Pct. 1 (Kyndel W. Bennett) (Mile 14 ½ North Road & FM 493)
No. of Lots: 37 Single Family
Estimated number of streetlights: 6
Flood Zone: C
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: Yes, approved by the City of Donna.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF’s
Paved: No, Mile 14 ½ North Road and 3 internal streets are to be paved.

f. Bon Viejo Phase 5 Subdivision- Pct. 1 (Kyndel W. Bennett) (Mile 13 ½ North Road & FM 493)
No. of Lots: 42 Single Family
Estimated number of streetlights: 9
Flood Zone: C
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: Yes, approved by the City of Donna.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF’s
Paved: Yes, Mile 13 ½ North Road is paved and 3 internal streets to be paved.

g. Oso Grande Estates Subdivision- Pct. 4 (Oso Grande Estates, LLC.) (Letty Lane & US HWY 281)
No. of Lots: 99 Single Family
Estimated number of streetlights: 12
Flood Zone: X
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: Yes, approved by the City of Edinburg.
Water: Yes, provided by City of Edinburg.
Sewer: Yes, Sanitary Sewer provided by City of Edinburg.
Paved: Yes, Letty Lane is paved and 4 internal streets to be paved.

3. Final Approval
a. Fernando Gonzalez Subdivision- Pct. 3 (Fernando Gonzalez) (Doffing Road & Mile 6 North Road)
No. of Lots: 2 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided by natural perculation and surface run-off will drain into Doffing Road side ditch.
ETJ: Yes, approved by the City of Mission.
Water: Yes, provided by Agua SUD.
Sewer: Yes, OSSF’s have been installed.
Paved: Yes, Doffing Road is paved.

b. La Reserva Phase 1-A Subdivision- Pct. 4 (Tyler Stone) (F.M. 2812 & Uresti Road)
No. of Lots: 99 Single Family
Streetlights: 21
Flood Zone: C
Drainage: Yes, Drainage will be provided by storm sewer system and the newly constructed Drainage Ditch.
ETJ: Yes, approved by the City of Edinburg.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF’s have been installed.
Paved: Yes, FM 2812, Uresti Road and 4 internal streets are paved.

4. Final Approval with Financial Guarantee
a. Texas Tower Estates Subdivision- Pct. 4 (Domain Development Corp.) (Texas Road & Tower Road)
No. of Lots: 5 Single Family and 2 Commercial
Flood Zone: B
Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface run-off will drain into Tower Road and Texas Road side ditches.
ETJ: Yes, approved by the City of Edinburg.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF’s for lot’s 1, 2 and 5-7 have been escrowed.
*Final Approval with Cash Deposit in the amount of 7,500.00 for 5 OSSF’s.
Paved: Yes, Texas Road and Tower Road are paved.

b. Las Palmas Del Norte Subdivision No. 3 Phase II - Pct. 3 (Oscar & Noralinda G. Garza) (Mile 5 NorthRoad & La Homa Road)
No. of Lots: 43 Single Family
Streetlights: 8
Flood Zone: X
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: Yes, approved by the City of Mission.
Water: Yes, provided by Sharyland Water Supply Corporation.
Sewer: Yes, OSSF’s have been escrowed.
*Final Approval with Cash Deposit in the amount of 64,500.00 for 43 OSSF’s.
*Final Approval with Cash Deposit in the amount of 28,050.00 for 5 Firehydrants.
Paved: Yes, Mile 5 North Road and 6 internal streets are paved.
 
20.   Precinct #1 - Comm. Fuentes:
 
A. 72661   Resolution Honoring Barbeque Champ Fred Robles.
 
B. 72601   Authorization and approval to clarify and name a County road as "Norene Drive" for 911 purposes from:
1) Monte Cristo Road to Mile 20 North, and
2) Mile 21 North to Charles Green Road
 
C. 72571   Discussion and possible action to execute the LPA Standard Utility Agreement for the Mile 6 West Project with North Alamo Water Supply contingent on receipt of TXDOT concurrence letter, prior to execution by County Judge
 
21.   Precinct #4 - Comm. Torres:
 
A. 72534   1. Hold a Public Hearing to consider public comments to re-name a portion of 10th Street, a dedicated public street, from North Schunior Street to the South property line of Lots two (2) and three (3) Section 235 of the Texas-Mexican Railway Company's Survey as requested by retired Texas Department of Public Safety Trooper Johnny Hernandez and the City of Edinburg.

2. Authorization and approval to change the legal name of a dedicated public street located within Sections 238 and 235 of the Texas-Mexican Railway Company's Survey, Hidalgo County, Texas, and pursuant to Chapter 251.013 of the Texas Transportation Code, as follows:
  • The portion of 10th Street between North Schunior Street to the South property line of lots two (2) and three (3) Section 235 Texas-Mexican Railway Company's Survey shall be re-named to Trooper Moises Sanchez Boulevard.
 
B. 72659   Resolution in Support of the Re-Naming Portion of 10th Street to Trooper Moises Sanchez Boulevard
 
C. 72665   TXDOT Precinct 4:
Approval of Advance Funding Agreement (AFA) between Hidalgo County and the Texas Department of Transportation for the FM 2220 Road Project from FM 1925 to SH 107 CJS#2094-01-063 and approval of Order authorizing the County Judge to sign the AFA for said project.
 
D. 72606   TXDOT Precinct 4:
Approval of Advance Funding Agreement (AFA) between Hidalgo County and the Texas Department of Transportation for the FM 2220 Road Project from SH 107 to Mile 5 CJS#2094-01-062 and approval of Order authorizing the County Judge to sign the AFA for said project.
 
E. 72519   1. Requesting approval of Interlocal Agreement between the City of McAllen and Hidalgo County as it relates to the road improvements project for: "FM 676 (MILE 5) from Taylor Rd to FM 2220 (WARE RD)" with (legal's review and approval as to form attached hereto).

2. In accordance with Texas Government Code Section 791.014, approval of proposed project whereby the City of McAllen and Hidalgo County desire to jointly undertake the road improvements project: "FM 676 (MILE 5) frm Taylor Rd to FM 2220 (WARE RD)".
 
F. 72518   1. Requesting approval of Interlocal Agreement with Edinburg C.I.S.D. and Hidalgo County as it relates to the design and development of the Linn-San Manuel Veterans Park f/k/a Brewster Park located in Precinct 4 with (legal's review and approval as to form).

2. In accordance with Texas Government Code Section 791.014, approval of proposed project whereby Edinburg C.I.S.D. and Hidalgo County desire to jointly undertake the design and development of the Linn-San Manuel Veterans Park f/k/a Brewster Park located in Precinct 4.
 
22.   Budget & Management:
 
A. 72670   Crim DA (1100)/CJD-DVU (1281):
Approval of the following change in funding source actions effective 10/01/19 and for calendar year 2020:
FROM TO
Emp. No. Dept/Prg Slot Position Title G/S Dept/Prg Slot Position Title G/S
164674 080-002 A164 Criminal Investigator II 14/01 080-022 0002 Criminal Investigator II 14/01
 
23.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A. 72597  
1. Action to impose and set the following deadlines for the submission of requisitions for goods and/or services to order and receive prior to December 31, 2019 for general fund and all other applicable funding sources:
  • Major Purchases: Friday, November 8, 2019
  • Day to Day Purchases: Wednesday, November 25, 2019
2. Approved exceptions including, but not limited to the following:
a. Hidalgo County Sheriff's Dept. and Adult Detention Facility
b. Food Purchases;
c. Grants, Special Revenue and/or Capital Project Funds;
d. Others to be determined;
 
B.   Hidalgo County
 
1. 72370  
A. Acceptance and approval to execute the final form of a Professional Engineering Agreement with L & G Engineering for On-Call Services for Rio Grande Valley Metropolitan Planning Organization (RGV-MPO) Committee Representation as approved for negotiations by HCCC on 09/17/19 (ai# 72257) and subject to legal review;
B. Acceptance and approval of Work Authorization No. 1 (monthly lump sum fee of $12,656.16 effective October 2019) as submitted by project engineer, L & G Engineer for On-Call Technical Advisor/Representation for Rio Grande Valley Metropolitan Planning Organization (RGV-MPO).
 
2. 72660  
Acceptance and approval to execute Amendment No. 4 between Hidalgo County and Architect, HDR, Architecture, Inc., [#C-16-141-1031] to include additional services [described in document] for the lump sum of $151,671.00 for the "Construction of the New Hidalgo County Courthouse" Project.
 
3. 72644  
Acceptance and approval to execute Amendment No. 1 between Hidalgo County and Architect, Rike Ogden Figueroa Allex Architects, Inc. [#C-18-025-11-20] to include additional services [described in document] for the lump sum of $11,000.00 for the "Hidalgo County Services Facilities and Justice Center" Project.
 
4. 72658  
A. Requesting exemption from competitive bidding requirement, under TxLGC 262.024(a)(4) a professional service;
B. Acceptance and approval of a Letter of Engagement with Jones, Galligan, Key & Lozano, LLP in connection with legal matters subject to legal review and compliance with all HC requirement submittals.
 
5. 72548  
A. Requesting approval to declare the items listed in Exhibit "A" (attached herein), Seized Vehicles as "Surplus" for the purpose of sale through auction (scheduled for 10-19-2019) in accordance with Texas Local Government Code 263.152 (a)(1);
B. Requesting authority to publish advertisement for the auction of Seized Vehicles scheduled for 10-19-2019.
 
C.   Pct. 1
 
1. 72666  
Requesting approval of Work Authorization No. 1 in the amount of $18,490.00 as it relates to professional engineering services for General Management, Coordination, and Construction Oversight Services for Mile 6 West Rd Structures Demolition Project for Precinct 1 (C-19-257-09-24).
 
2. 72628  
Acceptance and approval of Supplement #1 to WA# 2 from Halff & Associates with an estimated amount of $20,885.00 for the engineering and or/architectural services required for the "Turnkey installation of a generator to the Precinct 1 Administration building & JP 1-1 & JP 1-2."
 
D.   Pct. 2
 
1. 72690  
A. Acceptance and approval of Final AIA A133 form of agreement between Hidalgo County and Erickson Construction for the "Construction Manager at Risk for North San Juan Park Swimming Pool Project," including the authority for Project Manager, B2Z Engineering to issue and send the formal Notice to Proceed [subject to legal's final review];
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza Jr., to execute change orders that involve...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18% or more without the consent of the contractor for Contract# C-19-264-10-08 with Erickson Construction, for the Precinct 2 Construction Manager at Risk for North San Juan Park Swimming Pool Project.
 
E.   Pct. 3
 
1. 72647  
Requesting approval to purchase of two (2) 2020 International HVMD 6x4 with Davis Dump Body Trucks through the County's membership/participation with HGACBuy Cooperative Purchasing Program (C#HT06-18 expiring 05-31-2020) awarded vendor Santex Truck Centers, Ltd. through Requisition #402185 for the total amount of $225,500.00 subject to compliance with HB1295.
 
2. 72560  
Requesting approval to purchase One (1) 2020 AP600F Asphalt Paver through the County's membership/participation with Bouyboard Cooperative awarded vendor, Holt Texas under Contract #515-16 (expiring 11/30/2019) in the amount of $394,774.00 and an additional $7,000.00 to purchase optional 60 Months/3500 Hours Powertrain & Hydraulics for a total amount of $401,774.00 through requisition 402151.
 
3. 72541  
Requesting approval to purchase one (1) Sweeper through the County's membership/participation with HGACBuy Cooperative Purchasing Program (C# SW-04-18A expiring March 31, 2020) awarded vendor Texas Waste Equipment, dba/ Heil of Texas through Requisition #402187 for total amount of $234,000.00
 
4. 72558   Requesting approval to purchase Curb Sweeper through the County's membership/participation with HGACBuy Cooperative Purchasing Program (Contract #SM1006A expiring September 30, 2020) awarded vendor Nueces Power Equipment through Requisition #402171 for the total amount of $69,300.25.
 
5. 72513  
Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $2,775,700.00) as submitted by project engineer, L&G Consulting Engineers, to provide engineering services for "FM 676 (Mile 5) from SH 107 (Conway) to Taylor Road," through Contract# C-15-427-12-15.
 
F.   Pct. 4
 
1. 72619  
Requesting approval of final negotiated Contract #C-19-276-276-10-08 with SDI Engineering, LLC as it relates to professional engineering services, Precinct No. 4, Project Specific - Design & Construction Phase Services for the Linn-San Manuel Veteran's Park [approved for negotiations by HCCC on September 10, 2019 #72101].
 
G.   HIDTA
 
1. 72668  
Discussion and approval of a Division Order as requested/required by Dewbre Petroleum Corporation in connection with Oil & Gas Lease [#2184837] approved by HCCC [09-21-2010/R-AI #23016] including authority for County Judge or Court Member to execute any required documents.
 
H.   Health & Human Services Dept.
 
1. 72512  
Approval to terminate and execute disconnection form from the current agreement with Superior Alarms for the Fire Alarm Monitoring Services at the Health and Human Services location of 3105 E. Richardson, Edinburg, Texas.
 
I.   Budget & Management
 
1. 72505  
Requesting authority to advertise a Request for Information regarding Solid Waste Collection and Disposal in unincorporated areas of Hidalgo County - RFI: 2019-277-00-00-MEG
 
J.   Colonia Access Program Pct. 4
 
1. 72507  
BCAP/PCT 4
Requesting acceptance and approval of Application for Pmt No. 2 (Retainage) in the amount of $9,182.86 as submitted by Total Commitment Construction Co. awarded contractor for Pct. 4 Green Valley Development as certified by project engineer Quintanilla, Headley & Associates under Contract # C-CAP-18-302-03-12.

A. Certificate of Construction Completion as submitted and recommended by project engineer, Quintanilla, Headley & Associates.
B. Application for Payment No. 2-Retainage in the amount of $9,182.86.
 
K.   Sheriff's Office
 
1. 72564  
A. Approval of Amendment to Work Authorization No. 4 for the purpose of revising "Fee Schedule - HCSO Bus Barn" in accordance with rates established in the original "On-Call" Engineering Services Agreement (C-18-142-05-08 - Precinct No. 4 - "Engineer Contract Rates").

B. Approval of revised Exhibit D "Cost Proposal" to Work Authorization No. 4 to reflect calculations using corrected fees.
 
L.   County Clerk
 
1. 72381  
Acceptance and approval of the final negotiated contract with Kofile Systems, Inc.(ranked #1 CC-09/03/19 AI-71987) for RFP: 2019-187-08-21- titled "Records Management & Document Imaging Process"
 
M.   Co. Wide
 
1. 72491  
County Wide:
a. Requesting authority to exercise the sixty (60) day grace period extension as provided in the current agreement contract E-18-226-09-18 with Delta Specialties Signs & Supplies for the purposes of "Traffic Road Signs & Misc. Equipment" for Hidalgo County, under the same rates, terms and conditions.

b. Request for approval to reject bids received for County-Wide Project No. 2019-180-09-18-MEG "Traffic Road Signs & Misc. Equipment" due to some modifications on the Legal Notice, Exhibit A, and Exhibit B.
 
N.   IT Department:
 
1. 72532  
Requesting approval to enter into a 36 Month Term Lease with Dell Marketing L.P, through Hidalgo County's Participation/Membership with DIR Cooperative Contract [DIR-TSO-3763]; Subject to Legal Approval, with authority for County Judge to sign all required documents.
REQ# Months Model Quantity Monthly Payment
401505 36 Dell 24 Monitor - P2419H 1,200 $ 5,840.64
401507 36 OptiPlex 5060 SFF
(Small Form Factor BTX)		 1,000 $17,587.50
401507 36 OptiPlex 5060 SFF
(XCTO)		 100 $ 2,521.20
 
24.   Open Forum
 
25.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C. 72573   EEOC Charge No. 451-2019-03926; D.Ortiz v County
 
D. 72635   EEOC Charge No. 451-2017-00801; A. Antons v County
 
E. 72637   EEOC Charge No. 451-2019-01463; R.Alanis v County
 
F. 72607   Duties and evaluation of IT Director
 
G. 72610   Duties and evaluation of Planning Director
 
H. 72629   Claim of Eliud Rivera
 
26.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
27.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 72574   EEOC Charge No. 451-2019-03926; D.Ortiz v County
 
D. 72636   EEOC Charge No. 451-2017-00801; A.Antons v County
 
E. 72638   EEOC Charge No. 451-2019-01463; R.Alanis v County
 
F. 72609   Duties and evaluation of IT Director
 
G. 72611   Duties and evaluation of Planning Director
 
H. 72630   Claim of Eliud Rivera
 
28.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
29.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
30.   Adjourn
 

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