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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
October 3, 2019
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   District Attorney's Office:
 
A. 72336   Proclamation declaring October 2019 as Domestic Violence Awareness month.
 
6.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 72522   Discussion, consideration and action on Memorandum of Understanding between Hidalgo County and Doctor's Hospital at Renaissance to participate in the 6th Annual Veterans Health Education & Benefits Fair to be held on Saturday, October 19th from 9am to 1pm.
 
C. 72523   Appointment of member to the Tropical Texas Behavioral Health Board - Pct. #4
 
7.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 72434   Veterans Services (1100):
Approval to create two (2) full-time temporary positions, effective 10/03/2019 thru 12/31/2019 as follows:
Action Dept./ Prg. Slot # Position Title Grade
Create 370-001 T011 Clerk II 03
Create 370-001 T012 Clerk II 03
 
8.   Precinct #2 - Comm. Cantu:
 
A. 72533   Requesting approval for the Named Participants (Included in the Background) to use the Hidalgo County Precinct 2 Indoor Sports Complex (including the parking lot area) during the Hidalgo County Community Wellness Expo Events on October 5 & 19, 2019, from 8:00 am to 12:00 pm.
 
B. 72543   Receipt, review, and approval of closing documents for the purchase of a tract of land known as Parcel 2 for the Pct 2 Las Milpas Road (10th St to McColl Rd) Project with authority for the County Judge and/or Executive Officer to sign closing documents.
 
9.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 72487  
Approval to reject bids received for project titled -"Armored Car Services" through project no. 2019-160-09-25-TDL so as to encourage more vendor participation.
 
2. 72502  
A. Pursuant to the current RFP #2019-225-09-04, [Exhibit A-1 , Pg. 2 and] and direction by HCCC for project titled: Third Party Administration, Individual Stop Loss, for Self-Funded Medical Plan, for three (3) vendors participating to the RFP specified herein to make ten (10) minute presentations [on the contents of the responses received/provided & discussed with the Evaluation Committee and Consultant during meetings] with Q & A by all members of CC;

B. Presentation by Mr. Timothy Foster regarding Pharmacy Benefits Management Analysis.

C. Presentation by Mr. Gary Looney, HC Group Health Consultant for the purpose of CC ranking of the RFP responses [including input by the court designated Evaluation Committee] in order to proceed to rank and/or award [RFP 2019-225-09-04, Exhibit A].

D. Discussion, consideration and approval to set calendar year 2020 Health Insurance Plan changes and Premiums.
 
B.   Pct. #2:
 
1. 72540   A. Approval to rescind action previously taken by Commissioner's Court on 9/10/2019 AI#72164;
B. Approval to purchase two (2) 2019 Mack GU533 Roll Off Trucks through the County's membership/participation with Purchasing Cooperative of America under Contract# PCA 3-170-17 [Expires 5/2022]:
Requisition# Vendor Model Amount
402493 Big D Tractor, LLC (2) 2019 Mack GU533 (Roll-Off Trucks) $320,556.92
 
2. 72535  
Acceptance and approval to execute AIA Document A133-2009 Guaranteed Maximum Price Amendment No. 3 between Hidalgo County and contractor, Erickson Construction, LLC. for the "Pct 2 Las Milpas Park Youth Facility" Project through Contract No. C-17-324-07-17, in the amount of $93,605.00 with authority to issue a Notice to Proceed [NTP], subject to legal counsel's final review and approval.
 
10.   Open Forum
 
11.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
12.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
13.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
14.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
15.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
16.   Adjourn
 

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