AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
September 17, 2019
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
             
1. Roll Call
 
2. Pledge of Allegiance
 
3. Prayer
 
4. Approval of Consent Agenda
 
5. County Judge's Office:
 
A. AI-72204    Presentation of a Proclamation Declaring October 2019 as Manufacturing Month in Hidalgo County.
 
6. HIDTA - Task Force:
 
A. AI-72201   

HIDTA Task Force (1291):
Discussion, consideration and approval to submit the three (3) part SF424 Application Form related to the ONDCP High Intensity Drug Trafficking Areas Program FY 2020 (HIDTA) with authority for County Judge to sign required documentation. Application includes the following:
1.  SF 424  General Application 
2.  SF 424A Budget Information Non Construction Programs 
3.  SF 424 Lobbying Form
 
7. County Treasurer - Lita Leo:
 
A. AI-72255    Requesting waiver of the County Purchasing Policies & Procedures and the County Non-Travel Meal Policy for Bail Bond Board Funds.
 
8. Sheriff's Office:
 
A. AI-72250    Approval of Sheriff and Constable Fee Schedule for Year 2020.
 
9. Tax Office - Paul Villarreal:
 
A. AI-72253    Approval and authorization to increase the change fund for the Weslaco Tax Office in the amount of $200
 
10. Executive Office:
 
A. Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. AI-72308    Approval to designate members to the Hidalgo County Rio Grande Valley Metropolitan Planning Organization - Technical Advisory Committee. 
 
11. Human Resources:
 
A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. AI-72227    County Treasurer - Bail Bond Board (1100):
Approval of the following personnel actions, effective upon Commissioners' Court approval:
Action Dept./ Prg. Slot # Position Title Grade Current Allowance Proposed Allowance
Delete  150-002 0001 Chief Deputy 19 $2,500.00 $0.00
Add Supplemental Pay 150-002 A003 (Create) Executive Assistant II 13 $0.00 $2,500.00
150-001 0015 $0.00 $2,800.00
 
C. AI-72279    WIC ADM (1292):
Approval of the following personnel actions, effective next full pay period 09/30/2019:
Action Dept./ Prg. Slot # Position Title Grade
Delete 350-001 0029 Registered Nurse I 11
Delete 350-001 0087 Clinic Aide III 05
Delete 350-001 0121 Clerk II 03
Delete 350-001 0168 Clinic Aide I 01
Delete 350-001 0186 Custodian I 01
Delete 350-001 0188 Custodian I 01
Delete 350-001 0214 Clerk I 01
Delete 350-001 0215 Clerk I 01
 
D. AI-72283    DA - Arizona State University Grant (1281):
Approval of the following personnel actions, effective next full pay period 09/30/2019:
Action Dept./ Prg. Slot # Position Title Grade Current Allowance Proposed Allowance
Delete 080-021 0005 Criminal Investigator I 12 $3,600.00 $0.00
Create 080-021 0006 Criminal Investigator II 14 $0.00 $3,600.00
 
12. Public Defender's Office:
 
A. AI-71995    Public Defender's Office - TTBH (1281):
1. Discussion, consideration, and approval to enter into an Interlocal Agreement between Tropical Texas Behavioral Health and Hidalgo County by and through the Hidalgo County Public Defender's Office.
2. Authorization for County Judge, as authorized official to sign the Interlocal Agreement award and related documents.
3. Approval of Certification of Revenues by the County Auditor in the amount of $25,000.00 and appropriation of same.
 
13. WIC:
 
A. AI-72303    WIC ADMIN-Program 001-(1292):
1. Requesting approval to accept the Health and Human Services Contract No. 2017-049851-001 Amendment No. 4 in the amount  11,890,539 for the contract period of FY 2020 October 1, 2019 thru September 30, 2020 in accordance with Section IV of the Contract.
2.Requesting approval for County Judge to DocuSign the Signature Page for Amendment No.4 HHSC Contract No. 2017-049851-001
 
 
B. AI-72247    WIC - Extra Funding Other (1292)
1. Requesting approval to accept the Extra Funding Other in the amount of $145,355.22 for the FY 2019 Extra Funding Other.
2. Requesting approval of Certification of Revenue by County Auditor in the amount of $145,355.22 for the FY 2019 Extra Funding Other Grant and appropriation of the same.
 
14. Precinct #1 - Comm. Fuentes:
 
A. AI-72299    Pct 1  - Approval of Economically Disadvantaged County (EDC) Program Application and Affidavit for the Pct 1 Mile 10, from Mile 6 to FM 1015 Rd Project - CSJ: 0921-02-360 with authority for the County Judge to sign all required documentation.
 
15. Precinct #3 - Comm. Flores:
 
A. AI-72282    Requesting authorization and approval to rename the existing street Los Ebanos Rd. located on Taurus Estates No. 22 Subdivision in Precinct 3 to Bazbar Road. 
 
B. AI-71637    Requesting approval to install a 250WHPS Street Light  at the intersection of El Pinto and Los Cenizos Road. 
 
16. Budget & Management:
 
A. AI-72217    Presentation and discussion of the 2019 Health Benefits Plan Premium Analysis.
 
B. AI-72225    Discussion, consideration and approval to set calendar year 2020 Health Insurance Plan Premiums. 
 
C. AI-72310    Criminal District Attorney (1100):
Approval of correction to agenda item# 72144 to correct the slot number for the created position from 080-002 Slot# 0170 to Slot# 0171.
 
D. AI-72317    WIC (1292):
Discussion, consideration, and approval to eliminate the indirect cost allocation rate for the grant fiscal year 2020, effective 10/01/19 through 9/30/20 for the FY 20 WIC Program.
 
E. AI-72099    Requesting approval for payment of Hidalgo County's share of El Morillo Drain expenses to Rio Grande Regional Water Authority totaling $106,107.94, with authority to County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
 
17.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A. AI-72274    Resolution/recognition of Mr. Juan Manuel Alvarado for his 27 years of service to the County of Hidalgo.
 
B. Hidalgo County
 
1. AI-72319   
A.  Nomination of at least three (3) firms from HC approved "Pool" of Engineers for the purpose of scoring/evaluating in connection with services for County Wide "On Call-As Needed" Traffic Studies;     

1.  ________________________________;
2.  ________________________________;     
3.  ________________________________;
Others:
B.  Action to appoint/designate/name committee to grade/score the nominated firms with CC option to impose a deadline for the submission/return of evaluation sheets by  ____________________;
 
2. AI-72248   
Acceptance and approval to execute Amendment No. 3 between Hidalgo County and Architect, HDR, Architecture, Inc., [#C-16-141-1031] to include additional services [described in document] for the lump sum of $46,210.00 for the "Construction of the New Hidalgo County Courthouse" Project.
 
3. AI-72257   
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a “professional service”;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved pool of professional engineering service providers for Hidalgo County’s Technical Advisory Consultant on the new RGV-MPO;
C. Authority for the Purchasing Department to commence negotiation for a professional service agreement for the purpose of the Hidalgo County’s Technical Consultant on the new RGV-MPO with the No. 1 Ranked firm: _____________________________. 
 
C. Pct. 2
 
1. AI-72252   
Requesting approval for Hidalgo County Auditor to process and issue check(s) in the amount of $1,175.00 prior to services being rendered pursuant to Architectural Barriers Administrative Rules 68.80(g) to JRG Access Ability, LLC- Registered Accessibility Specialist-designated by Texas Department of Licensing and Regulation in order to permit the processing of: the Project Filing-Plan Review and Inspection for the "Pct 2 Las Milpas Park Youth Facility Project" for compliance with ABA rule 68.50(a)(c).
 
D. Health & Human Services Dept.
 
1. AI-71928   
A.  Authority to advertise and approval of draft procurement packet for Chief Physician/Health Authority for Hidalgo County Health & Human Services Department with authority to re-advertise when/if required or necessary;
 
B.  Requesting action for the selection/designation/assignment of evaluation committee to score, grade and evaluate RFQ responses:
Evaluation Committee 
1.
2.
3.
4.
5.

C.  Approval to exercise the County's option to exercise the 60 day grace period extension [under the same rates, terms and conditions as allowed] in contract # E-18-230-10-09 with Ivan Melendez, MD for the provision of services of Chief Physician-Hidalgo County Health & Human Services Department effective November 01, 2019 to January 02, 2020.
 
E. WIC
 
1. AI-72133   
WIC Program:
Presentation of the sole bidder received for the purpose of award and approval of the contract to the responsible vendor, Laura Salinas for project titled: "Lease of Office Space- City of Mercedes" Contract number C-19-172-09-17 for Hidalgo County WIC Program commencing 10/01/2019.
 
F. Sheriff's Office
 
1. AI-72309   
Approval of Interlocal Cooperation  Agreement between Hidalgo County and City of Weslaco to provide commercial waste pickup and disposal services to the Hidalgo County Benito Bravo East Side East Substation.
 
2. AI-72249   
Approval of "First Amendment" to contract C-17-148-05-16 with Dr. Justin Cerelli - Four Paws Animal Hospital to reflect increased fees/medications and replace the current Exhibit "B" with the revised Exhibit "B".
 
18. Open Forum
 
19. Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071,     551.072 & 551.074 to discuss the following:
 
A. Real Estate Acquisition
 
B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C. AI-72278    Duties & evaluation of Urban County Director
 
D. AI-72313    Duties & evaluation of Community Service Agency Director
 
20.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
21. Open Session:
 
A. Real Estate Acquisition and appropriation for same
 
B. Pending and/or potential litigation
 
C. AI-72281    Duties & evaluation of Urban County Director
 
D. AI-72314    Duties & evaluation of Community Service Agency Director
 
22. Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
23. Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
24. Adjourn