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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
September 10, 2019
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 72122   Presentation of Proclamation for National Day of Remembrance for Murder Victims.
 
B. 72121   Proclamation declaring September Pediatric Cancer Awareness Month.
 
6.   District Attorney's Office:
 
A. 72129   DA-Border Prosecution Unit Grant (BPU)(1281):
1. Approval to accept the Region 3-Border Prosecution Unit Grant in the amount of $574,359.00, effective 09/01/2019 through 08/31/2020.
2. Approval of certification of revenues as certified by the County Auditor for the FY 2019 Region 3-Border Prosecution Unit grant funds in the amount of $574,359.00 and appropriation of the same.
 
B. 72123   District Attorney - TTBH (1281):
1. Discussion, consideration and approval of amendment to the Interlocal Agreement between Tropical Texas Behavioral Health and Hidalgo County by and through the Hidalgo County District Attorney's Office.
2. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents.
3. Approval of Certification of Revenues by the County Auditor in the amount of $25,000.00 and appropriation of the same.
4. Approval to authorize the decrease of supplemental pay allowance for the following employee, effective 10/01/2019:
Employee # Dept./Prg. Slot # Position Title Current Supplemental Pay Proposed Supplemental Pay
106011 080-019 A001 Assistant District Attorney III $19,580.00 $19,435.00
 
7.   Sheriff's Office:
 
A. 72055   Approval of Sheriff and Constables Fee Schedule for Year 2020.
 
B. 72124   Sheriff's Office - LBSP FY20 (1284):
1. Authorization and approval to accept the Local Border Security Program (LBSP) FY 20 grant in the amount of $233,000.00.
2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY20 (LBSP - 20) in the amount of $233,000.00 and appropriation of the same.
 
8.   Constable Pct. #1:
 
A. 72089   Constable Pct. 1 - Local Border Security Program (1284):
1. Authorization to accept the Statement of Grant Award in reference to Local Border Security Program FY20 in the amount of $35,000.00.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the FY20 Local Border Security Progam Grant in the amount of $35,000.00 and appropriation of the same.
 
9.   Constable Pct. #2:
 
A. 72105   Constable Pct. 2 - Local Border Security Program (1284):
1. Authorization to accept the Statement of Grant Award in reference to Local Border Security Program FY20 in the amount of $35,000.00.
2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award from and related documents.
3. Authorization to pay overtime reimbursable under grant term and conditions.
4. Approval of Certification of Revenues, as certified by County Auditor, for FY20 Local Border Security Program Grant in the amount of $35,000.00 and appropriation of the same.
 
10.   Constable Pct. #3:
 
A. 72086   Constable Pct. 3:
Approval of the appropriation of 2019 Federal Sharing D.O.J. funds for the Constable Pct. 3 in the total amount of $2,983.60.
 
B. 72080   Constable Pct. 3 - Local Border Security Program (1284):
1. Authorization to accept the Statement Of Grant Award in reference to Local Border Security Program FY20 in the amount of $95,000.00.
2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award form and related documents.
3. Authorization to pay overtime reimbursable under grant term and conditions.
4. Approval of Certification of Revenues, as certified by County Auditor, for FY20 Local Border Security Program Grant in the amount of $95,000.00 and appropriation of the same.
 
11.   Constable Pct. #4:
 
A. 72127   Constable Precinct 4 - LBSP FY2020:
1. Authorization to accept the Grant Award in reference to Local Border Security Program FY2020 for the amount of $72,500.00 from the Texas Department of Public Safety; Texas Homeland Security State Administrative Agency for the period of September 1, 2019 to August 31, 2020.
2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY2020 Grant in the amount of $72,500.00 and appropriation of the same.
 
12.   Tax Office - Paul Villarreal:
 
A. 72152   1. Presentation of Hidalgo County 2018-2019 Annual Tax Collection Report.
2. Presentation of Hidalgo County 2018-2019 Annual Motor Vehicle Collection Report.
 
B. 72149   Discussion, consideration and action regarding implementation of new and updated motor vehicle tax forms
 
13.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 72156   Discussion, consideration and action to sign and submit required notice to the Texas Lottery Commission that Hidalgo County has fulfilled requirements of HB 914 necessary to continue to receive a share of bingo prize fees after January 1, 2020.
 
C. 72102   Requesting permission by Museum of South Texas History to use county parking lots near the museum for visitor parking for the Open House Event to be held on Saturday, September 14, 2019 (10am-5pm)
 
D. 72114   Approval to accept settlement check from Progressive Insurance Company in the amount of $2,318.50 to settle auto accident claim with County vehicle. (Sheriff Office)
 
14.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 72178   Tax Office (1100):
Approval to create six (6) Full-Time Temporary positions, effective 10/01/2019 thru 12/31/2019 as follows:
Action Dept./ Prg. Slot # Position Title Grade & Step
Create 140-001 T218 Clerk I G01/S07
Create 140-001 T219 Clerk I G01/S07
Create 140-001 T220 Clerk I G01/S07
Create 140-001 T221 Clerk I G01/S07
Create 140-001 T222 Clerk I G01/S07
Create 140-001 T223 Clerk I G01/S07
 
C. 72144   Criminal District Attorney (1100)/ DA CCP59 (1223)/ DA Bond Forfeiture Commissions (1100):
1. Approval of the following personnel actions, effective upon Commissioners' Court approval:
Action Dept./ Prg. Slot # Position Title Grade Allowance
Delete 080-002 0048 Assistant District Attorney IV 19 $900.00
080-007 0193
080-016 0005
Create 080-002 0170 Assistant District Attorney III 17 $900.00
080-007 0223
080-016 0025

Criminal District Attorney (1100):
2.Approval to award discretionary step 3 to employee hired under slot no. 080-002-0169, Assistant District Attorney III after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners' Court approval.

Criminal District Attorney (1100)/ DA CCP59 (1223)/ DA Bond Forfeiture Commissions (1100):
3.Approval to award discretionary step 2 to employee hired under slot no. 080-002-0045, Assistant District Attorney III after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners' Court approval.
 
15.   Urban County:
 
A. 72046   Hold a Public Hearing to consider public comments for Hidalgo County Urban County Program's 2018 Consolidated Annual Performance and Evaluation Report (CAPER) prior to submission to the U.S. Department of Housing and Urban Development.
 
B. 72045   1. Hold a Public Hearing to consider public comments for Urban County Program’s (UCP) proposed substantial amendment to the Five (5) Year Consolidated Plans (2013-2017) and (2018-2022) the 2016 , 2017 and 2018 One Year Action Plans.
2. Requesting approval of a substantial amendment to Urban County Program’s Five (5) Year Consolidated Plans (2013-2017) and (2018-2022) the 2016 , 2017 and 2018 One Year Action Plans.
 
C. 72160   "Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program is requesting the award of bids and the approval of contracts with R G Enterprises, LLC, dba G & G Contractors & A-One Insulation for the demolition and reconstruction of the following:
1. (1) Unit in the Countywide area, (1) unit in the City of Mercedes and (1) unit in the City of Donna in the total contract amount of $205,100.00 to R G Enterprises, LLC, dba G & G Contractors
2. (1) Unit in the City of Donna in the total contract amount of $68,000.00 to A-One Insulation.
 
16.   Fire Marshal's Office:
 
A. 72187   Presentation of Year-to-Date Activity Report
 
17.   Adult Probation:
 
A. 72128   DWI Court Grant (1289)
1. Approval to accept the DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $154,136.99 for the grant period of 9/1/19 thru 8/31/20.
2. Approval of certification of revenues as approved by the County Auditor's Office for the DWI Court Grant in the amount of $154,136.99 and appropriation of the same.
Veterans Court Grant (1289)
1. Approval to accept the Veterans Court grant from the Office of Governor (Criminal Justice Division) in the amount of $95,627.00 for the grant period of 9/1/19 thru 8/31/20.
2. Approval of certification of revenues as approved by the County Auditor's Office for the Veterans Court Grant in the amount of $95,627.00 and appropriation of the same.
MDWI Court Grant (1289)
1. Approval to accept the Misdemeanor DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $202,141.20 for the grant period of 9/1/19 thru 8/31/20.
2. Approval of certification of revenues as approved by the County Auditor's Office for the MDWI Court Grant in the amount of $202,141.20 and appropriation of the same.
Mental Health Court Grant (1289)
1. Approval to accept the Mental Health Court grant from the Office of Governor (Criminal Justice Division) in the amount of $286,773.82 for the grant period of 9/1/19 thru 8/31/20.
2. Approval of certification of revenues as approved by the County Auditor's Office for the Mental Health Court Grant in the amount of $286,773.82 and appropriation of the same.
HC Youthful Offender Court Grant (1289)
1. Approval to accept the HC Youthful Offender Court grant from the Office of Governor (Criminal Justice Division) in the amount of $168,457.92 for the grant period of 9/1/19 thru 8/31/20.
2. Approval of certification of revenues as approved by the County Auditor's Office for the HC Youthful Offender Court Grant in the amount of $168,457.92 and appropriation of the same.
 
B. 72083   Approval and ratification of Hidalgo County Emerging Adult & Strategy Grant from the US Department of Justice 1 year grant extension from September 30, 2019 to September 30, 2020.
 
C. 72084   Adult Probation - DWI CRT (1289)
1. August 2019
Approval of certification of revenues by the county auditor for the DWI Grant program income in the amount of $2,057.00 and appropriation of same.
 
18.   Planning Department:
 
A. 72106   Appointment by County Judge of Member to the Hidalgo County Subdivision Advisory Board & Hidalgo County Board of Building Line Adjustment
 
19.   Precinct #3 - Comm. Flores:
 
A. 72177   Requesting approval to accept the counteroffer to purchase a track of land known as Parcel No. 30 associated with the Mile 3 N., from Tom Gill Rd. to Goodwin Rd. (ROW CSJ:0921-02-344) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
20.   Budget & Management:
 
A. 72176   Various Departments:
Approval of salary schedule changes as per Exhibit A in accordance with Hidalgo County Classification and Compensation Pay Plan.
 
B. 72150   Crim DA (1100)/ VCLG (1281)
Approval of corrections to the 2019 Adopted Salary Schedule effective January 1, 2019:
FROM TO
Dept/Prg Slot Position Title Obj. Adopted Salary Corrected Salary
080-002 0126 Coordinator II, Victims Assistance 113 $1,298.00 $2,558.00
080-011 0001 $43,260.00 $42,000.00
 
C. 72111   CJD-DVSP (1281)/CJD-VAP (1281):
Approval of clarification to agenda item# 71989 to correct the effective date for the change in funding source from 9/02/2019 to 09/01/2019.
 
D.   Budget Appropriations:
 
1. 72161   General Fund (1100):
Approval of 2019 appropriation of General Fund new source of revenue, as certified by the Co. Auditor on September 3, 2019, in the amount of $986,107.94 to fund various operating accounts.
 
2. 72108   Safety (1100):
Requesting approval of the Certification of Revenues by Co. Auditor in the amount of $1,253.83 in relation to an insurance settlement for the Safety Department and appropriation of the same.
 
3. 72157   Court Reporter Services Fund (1239):
Approval of 2019 appropriation of funds for the Court Reporter Services Fund (1239) in the amount of $31,665.18 to fund other professional services.
 
21.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 71927  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service:
B. Pursuant to demonstrated competence, action to approve a Memorandum of Agreement (MOA) between Hidalgo County (HC) and Research, Applied Technology, Education and Services/Rio Grande Valley,aka, RATES/RGV [a 501c org.] in accordance with Local Government Code (LGC) 2254 Professional Services Procurement Act in connection with the Lower [RGV] Texas Stormwater Task Force assistance commencing with Pcts. 1 & 4.
 
B.  
Executive Office
 
1. 72096   Requesting approval to purchase five (5) X-Ray Inspection System, five (5) 0.5 Meter Entry Roller Table & five (5) 1 Meter Exit Roller Table through the County's membership/participation with TXMAS Cooperative Purchasing Program's awarded vendor W.W. Grainger (Contract# 18-51V06 expiration 06.30.2023) through Requisition# 400396 in the total amount of $53,115.00.
 
C.   Pct. 2
 
1. 72179   A. Requesting exemption from competitive bidding requirement, under Tx LGC 262.024(a)(4) a professional service;

B. Acceptance and approval of a Letter of Engagement with Ramon Worthington Law Firm, P.L.L.C. in connection with legal matters subject to legal review and compliance with all HC requirement submittals.
 
2. 72164   A. Approval to rescind action previously taken by Commissioner's Court on 8/13/2019 AI#71695;
B. Approval to purchase two (2) 2019 Peterbilt 348 Roll Off Trucks through the County's membership/participation with Purchasing Cooperative of America under Contract# PCA 3-170-17 [Expires 5/2022]:
Requisition# Vendor Model Amount
401047 Big D Tractor, LLC (2) 2019 Peterbilt 348 (Roll-Off Trucks) $320,556.92
 
D.   Pct. 4
 
1. 72112   Requesting approval to purchase Street Sweeper through the County's membership/participation with HGACBuy Cooperative Purchasing Program(Contract# SW04-18A expiring 07/31/2020) awarded vendor Texan Waste Equipment, DBA Heil of Texas through Requisition#400916 in the total amount of $ 266,200.00
 
2. 72101   a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Sec 262.024 (A) (4) for a "professional service";

b. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Engineering Firms for the provision of "professional engineering services" for: (Project Specific) "Design and Construction Phase Services for The Linn-San Manuel Veterans Park" located in Hidalgo County Precinct 4;

ENGINEERING FIRMS:
Firms South Texas Infrastructure Group Strada Engineering & Consulting, LLC SDI Engineering, LLC
Evaluator 1

Evaluator 2		 93

92		 91

90		 96

98
92.5 90.5 97
Ranking by CC

c. Authority for the Purchasing Department to negotiate a professional engineering services agreement for: (Project Specific) "Design and Construction Phase Services for The Linn-San Manuel Veterans Park" located in Hidalgo County Precinct 4, with the No.1 ranked firm ____________________________ for Engineering Services.
 
E.   Budget & Management
 
1. 72174   A. Approval of final procurement packet for Consulting Services for Self-Funded Group Health-Hidalgo County with authority to re-advertise in the event no proposals are received or recommend rejection of proposals.
B. Requesting action for the selection/designation/assignment of evaluation committee to score, grade and evaluate RFP responses.
Commissioners Court's Selection-Evaluation Committee
1.
2.
3.
4.
5.
 
2. 71809   A. Authority to advertise and approval of draft procurement packet for Quality Claims Administrator Services for Workers Compensation-Hidalgo County with authority to re-advertise in the event no proposals are received or recommend rejection of proposals.
B. Requesting action for the selection/designation/assignment of evaluation committee to score, grade and evaluate RFP responses
Commissioners Court’s Selection-Evaluation Committee
1.
2.
3.
4.
5.
 
22.   Open Forum
 
23.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C. 72205   Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Green
 
D. 72119   Claim regarding Rochester Armored Car Co., Inc.
 
24.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
25.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 72206   Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Green
 
D. 72120   Claim regarding Rochester Armored Car Co., Inc.
 
26.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
27.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
28.   Adjourn
 

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