1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 72003 First Public Hearing on 2019 Proposed Tax Rate of $.1051 per $100.00 valuation for Hidalgo County Drainage District No. 1 2020 budget. B. 72079 Update on comments submitted to the Texas Water Development Board as it pertains to the implementation of Flood Legislation from the 86th Texas Legislative Session. 6. 2018 Bond Referendum Projects: A. 72039 1. Requesting approval to accept bids and award a Construction Contract to the lowest and best bidder meeting all specified requirements, Mor-Wil, LLC, for the project: "Hidalgo Drain (Military Road Crossing) -2018 Bond Referendum Project #13" (RFB# HCDD1-19-064-08-30), in the total amount of $200,322.50, as recommended by project engineer, Samuel D. Maldonado, P.E., SAMES, Inc., (subject to Legal Approval and Compliance with HB1295). 2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 7. 2012 Bond Referendum - 2013 Bond Series: A. 72028 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Budget: 365-Rural Drainage Develpment Pct.4 1. Approval of Application for Payment No. 3 in the amount of $64,414.13 from Filegonia Site Contractors pertaining to Construction Contract No. HCDD1-18-060-12-11 Pct.4 RCW Subdivision Drainage Improvements. Project Engineer: Jose Noe Saldivar, P.E., -HCDD1. PO#636639 8. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. 9. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 11. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Approval of Consent Agenda 1. 72075 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 72076 Presentation of Fund Information Report 3. 2019 Intradepartmental transfers: A. 72059 2019 - Constable Pct. 3 (1284) C. 72041 2019 - CW Mech Shop (1200) D. 72037 2019 - Pct 2 Rd Maint (1200) E. 72053 2019 - Sheriff's Office (1100) F. 71996 2019 - Pct.4 ICA UT Health (1100) G. 72005 2019 - Pct.4 Sanitation (1100) H. 71990 2019 - Pct.4 Road Maint (1200) I. 72050 2019 - Pct 1 Sanitation (1100) J. 72023 2019 - Pct 1 Adm (1200) K. 72031 2019 - Pct 1 R&B (1200) L. 72012 2019 - Pct 1 CRC (1100) M. 72004 2019 - 275th District Court (1100) N. 72006 2019 - Jail (1100) O. 72011 2019 - IT Department (1100 C.W.) P. 72007 2019- 389th District Court (1100) Q. 72000 2019 - Health & Human Services Dept./ TB Control (1293) R. 72001 2019 - Health & Human Services Dept. / TECE (1293) S. 71997 2019 - Health & Human Services Dept. - TB Fed (1293) T. 71983 2019 - DBM W/C Division (2202) U. 72047 2019 - Auditor's Office (1100) V. 72024 2019 - District Clerk (1100) W. 72021 2019 - Constable Pct. 2 (1100) 4. 2019 Interdepartmental transfers: B. 72056 Pct. 3 (CO2017) Approval of 2019 interdepartmental transfer within CO2017 from programs (123,130) to program (127) in the amount of $453,332.58 to fund Mechanic Shop improvements. C. 72022 Pct 1: Approval of 2019 interdepartmental transfer from fund (1100) program (013) to (001) in the amount of $2,200.00, needed for general supplies and bottled water cooler rental. D. 72018 Pct 1 Adm.: Approval of 2019 interdepartmental transfer from Pct 1 Rd. Maint, prog. 005, to Pct. 1 Adm., prog. 004, in the amount of $5,208.00 to fund repair & maintenance services. 5. Planning Department: A. 72015 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Tax Refunds: A. 72058 ACCOUNT NUMBER PAYER AMOUNT 10038-00-000-0244-30 LONE STAR NATIONAL BANK $2,698.03 M2450-99-003-0102-12 TCL $4,028.12 T1815-99-000-002A-00 COMPASS BANK $4,232.33 T2651-99-000-0001-00 COMPASS BANK $2,609.06 W3630-02-001-0006-00 FLAGSTAR BANK $2,626.15 B. 72033 ACCOUNT NUMBER PAYER AMOUNT S2547-00-000-0001-00 CORELOGIC COMMERCIAL REAL ESTATE $8,280.73 7. Membership Dues/Certifications: A. 71994 Requesting approval to pay Certification application fee and applicable late fees for Herman D. Perez, for ARS, payable to Texas Commission on Fire Protection, in the amount of $150.00, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 400340. B. 71978 DBM: Requesting approval to pay membership due in the amount of $75.00 to the Texas Chapter Public Risk Management Association (PRIMA) for Jose Jackson, W/C Specialist I, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 8. Budget & Management: A.72068 Constable Pct. 1 & Constable Pct. 3 TAMU-Security (1285): Approval of 2019 interfund transfer in the amount of $12,317.00 for Constable Pct. 1 and Constable Pct. 3 to fund overtime and related fringes in relation to the Interlocal Agreement with Texas A & M University Kingsville. B. 72030 1. Approval of reimbursement in the amount of $1,035,696.80 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/15/19 to 08/28/19. 08/15-21/19 $ 604,353.82 08/22-28/19 $ 431,342.98 TOTAL $1,035,696.80 2. Approval of wire transfer to cover claims paid. 9.Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. D. 72036 Approval of the following invoice (for processing and payment) as submitted by contracted contractor; Texas Cordia Construction LLC. Invoice No. Invoice Date Project Invoice Amount P.O. Number 19 09/29/2019 10th St Extension Project $48,229.23 774917 E. 72029 Approval to amend the previously approved item to purchase promotional items pursuant to the Texas Constitution, Art. 3, Sec. 52 (a), to include challenge coin boxes and spin wheel product for the period of FY 2019. The District Attorney's Office participates in and conducts, throughout the year, numerous conferences, meetings, career days, career fairs, health fairs, awareness events, trainings, instructional workshops, various committee meetings and orientations that focus on the criminal justice system and victims' services as well as careers in those fields. F. 71938 Approval to exercise the County's final one (1) year renewal option [under the same rates, terms and conditions] as provided under Contract E-18-125-09-25 with Julcar, LLC, for "Lease Office Space-McAllen" for WIC Program upon approval, new extension will be Contract E-19-176-08-27. G. 72010 Approval of the addition of fuel card/users including, but not limited to, the following 1. Hidalgo County Facilities Management - fuel card users 2. Hidalgo County Head Start Program - fuel card users 3. Hidalgo County Budget & Management Workers Comp. - EL fuel card
72030 1. Approval of reimbursement in the amount of $1,035,696.80 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/15/19 to 08/28/19. 08/15-21/19 $ 604,353.82 08/22-28/19 $ 431,342.98 TOTAL $1,035,696.80 2. Approval of wire transfer to cover claims paid.
Consent Agenda Items 3B, 4A, 9B & 9C
3. 2019 Intradepartmental transfers: B. 72070 2019 - Nuisance Abatement Division (1100) 4. 2019 Interdepartmental transfers: A. 72073 Nuisance Abatement (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency to Nuisance Abatement in the total amount of $3,000.00 to fund employee code enf. II training and for future advertisement. 9. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). B. 72052 BCAP/PCT. 4 Requesting acceptance and approve of INV# 10675 in the amount of $6,420.00 as submitted by project engineer, Qunintaniila/Headley and Associates for professional services in connection Contract #C-CAP-18-035-04-10/WA#1-Green Valley Dev. Subdivision located in Pct. 4. C. 72032 BCAP/PCT.1 Requesting acceptance and approval of payment for Invoice #19091 in the amount of $778.17 as submitted by project engineer Javier Hinojosa Engineering for professional services under Contract# C-CAP-18-051-02-27 WA# 1.- Val Verde North Subdivision Pct. 1.
Executive Office: B. AI-72078 Discussion and approval of Revised Commissioners Court Rules of Procedures, Conduct and Decorum of Court Meetings and Open Forum
District Attorney's Office: A. AI-72002 DA-Victim Assistance Program Grant (VAP)(1281): Requesting approval of clarification on action taken through agenda item #AI-70285 in Commissioners Court on 5/21/2019. The statement made on the background section of agenda item no. 70285, "update personnel information" was inclusive of various personnel actions which also included the creation of positions.
Sheriff's Office: A. AI-72062 2018 Operation Stonegarden (1284): 1. Authorization and approval of a budget amendment (FRAG) and Price Act waiver in reference to OPSG 2018. 2. HCSO transfer M&A to Deputy OT, in the amount of $1,010.98. Transfer Supplies to Equipment (LRP) in the amount of $32,025.34. 3. CPCT3 transfer Other Costs to Deputy OT in the amount of $7,624.00. 4. CPCT4 transfer Deputy OT to Communication OT in the amount of $5,000.00. Transfer from Deputy OT to Equipment (LPR) in the amount of $29,450.00. B. AI-72040 Discussion, consideration, and action, in accordance with the Hidalgo County Civil Service Commission rules, for the following employee #219037 to be paid out for accrued compensatory time, Holiday and Annual leave time. (Employee transferred to Precinct 2-Grant funded position)
Auditor's Office: A. AI-72051 1. Approval of 2019 Certification of New Sources of Revenues 2. Presentation of 2020 Statement of Estimated Available Resources
Constable Pct. #1: A. AI-72060 Discussion, consideration, and approval to pay of overtime hours worked by deputy constables in performance of the Interlocal Agreement between Hidalgo County Constable Pct. 1 and Pct. 3 and TAMUK approved by Commissioners Court on August 27, 2019, and in accordance with the Hidalgo County Civil Service Commission Rules. B. AI-72065 Discussion, consideration, and approval to appoint Benardo Garza as Reserve Deputy Constable by Constable Celestino Avila Jr, Constable Pct. 1 in accordance with Texas Local Government Code Section 86.012
Executive Office: C. AI-72008 Approval to accept settlement check from Boggus Motors in the amount of $285.00 to settle auto accident claim with County vehicle. (HIDTA)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-72048 Classification and Compensation Plan: Approval of the following changes to the Classified Positions List: Action Position Title Grade Add Emergency Management Program Specialist II 12 C. AI-72019 Emergency Management (1100): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Position Title Grade Delete 110-075 0008 Deputy Emergency Management Coordinator 13 Create 110-075 0009 Emergency Management Program Specialist II 12 D. AI-72034 DA Civil Litigation (1100): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Position Title Grade Allowance Delete 080-013 T012 Attorney III 17 $0.00 Create 080-013 0013 Attorney III 17 $900.00 E. AI-72043 Sheriff VAWA (1284): Approval to extend the positions listed below effective 10/01/2019 through 03/31/2020: Action Dept./ Prg. Slot # Position Title Grade Extend position 280-095 0001 Deputy Sheriff 06 Extend position 280-095 0002 Deputy Sheriff 06 Extend position 280-095 0003 Deputy Sheriff 06 Extend position 280-095 0004 Deputy Sheriff 06 Extend position 280-095 0005 Coordinator II, Victims Assistance 11
Precinct #3 - Comm. Flores: A. AI-72057 Acceptance and approval of Work Authorization No. 3 (with an estimated cost $62,030.00) as submitted by project engineer, Javier Hinojosa Engineering, to provide engineering services for Paving Improvements Motor Pool Facility (Mile 7 and Iowa Road), through contract # C-19-243-07-16.
Budget & Management: A. AI-71989 CJD-DVSP (1281)/CJD-VAP (1281): Approval of the following change in funding source actions effective 09/02/2019: FROM TO Emp. No. Dept/Prg Slot Position Title G/S Dept/Prg Slot Position Title G/S 212253 080-018 0001 Advocate (DA) 08/02 080-017 0010 Advocate (DA) 08/02 89125 080-018 0004 Legal Assistant II 08/01 080-017 0009 Legal Assistant II 08/01 B. Budget Appropriations: 1. AI-72054 Various Pct 3 Programs: Requesting approval of Certification of Revenue by the County Auditor in the amount of $2,575,787.84 from proceeds received from the sale of the Pct 3 South Detention Basin and appropriation and/or interfund of the same. 2. AI-72035 Pct. 1 Rd. Maint (1200): Approval of certification of revenues by the County Auditor, for revenues received from the Hidalgo County Drainage District No. 1 in relation to equipment use reimbursement and appropriation of funds in the amount of $141,912.30 to fund road expenditures.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-72038 Awarded auctioneer contracted vendor, AMT Auction Marketing under contract [C-19-056-07-16] is requesting that HCCC grant and permit the use of the HC logo for promotion of the County's upcoming Auctions on vendor's website . B. Health & Human Services: 1. AI-72063 Approval to exercise/issue/send the sixty (60) day written Notice of Termination to Kevin Nolting dba/ Nolting Consulting, LLC Agreement [C-14-088-02-11] as requested by Health & Human Services Department. C.Pct. 2: 1. AI-72067 Requesting approval to complete and submit a rental agreement as required by vendor, Partsmaster for the purpose of setting up an account to rent a parts washing machine, with authority for Commissioner Eduardo Cantu to sign the rental agreement. D. Pct. 4 1. AI-72013 Acceptance and approval of contract C-19-210-09-03 with MEG Engineers for the provision of "On-Call" Engineering Services for Construction Material & Geo-Technical Testing (on an as-needed basis) for projects located in Precinct 4. 2. AI-72014 Acceptance and approval of contract C-19-207-09-03 with SDI Engineering, LLC for the provision of "On-Call" Construction Management Services (on an as-needed basis) for projects located in Precinct No. 4. 3. AI-72016 Acceptance and approval of contract C-19-209-09-03 with Raba Kistner, Inc. for the provision of "On-Call" Engineering Services for Construction Material & Geo-Technical Testing (on an as-needed basis) for projects located in Precinct No. 4. 4. AI-71993 Requesting approval of Work Authorization #4 in the amount of $9,684.72 for Contract No. C-15-255A-09-01 - L & G Engineering On-Call Professional Engineering Services - Traffic Studies County-Wide. E. County Clerk 1. AI-71987 Presentation of the scoring/evaluation grid (from designated grading committee) for the purpose of Commissioner's Court to declare/rank the sole submitted response received as "Qualified" in order to proceed to the next phase of the procurement process-authority to negotiated in connection with the "Request for Proposals for Hidalgo County Clerks' Office" for RFP 2019-187 "Records, Management and Document Imaging Process"
Community Service Agency: A. AI-71991 Presentation of 2020 Community Service Block Grant (CSBG) Community Action Plan (CAP) and Budget. 1. Public hearing regarding the proposed 2020 CSBG CAP plan and budget. 2. Discussion, consideration, and possible action to recommend approval of the 2020 (CSBG) (CAP) plan and budget.
Open Forum
17. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation Private consultation and advice of counsel concerning pending or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. D. AI-72071 Civil Action No. 7:16-cv-00510; Dora Salia Maldonado et al v. Ricardo Rodriguez, Jr., in his Official Capacities as District Attorney of Hidalgo Co 18. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
19. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-72072 Civil Action No. 7:16-cv-00510; Dora Salia Maldonado et al v. Ricardo Rodriguez, Jr., in his Official Capacities as District Attorney of Hidalgo Co 22. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 72003 First Public Hearing on 2019 Proposed Tax Rate of $.1051 per $100.00 valuation for Hidalgo County Drainage District No. 1 2020 budget. B. 72079 Update on comments submitted to the Texas Water Development Board as it pertains to the implementation of Flood Legislation from the 86th Texas Legislative Session. 6. 2018 Bond Referendum Projects: A. 72039 1. Requesting approval to accept bids and award a Construction Contract to the lowest and best bidder meeting all specified requirements, Mor-Wil, LLC, for the project: "Hidalgo Drain (Military Road Crossing) -2018 Bond Referendum Project #13" (RFB# HCDD1-19-064-08-30), in the total amount of $200,322.50, as recommended by project engineer, Samuel D. Maldonado, P.E., SAMES, Inc., (subject to Legal Approval and Compliance with HB1295). 2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 7. 2012 Bond Referendum - 2013 Bond Series: A. 72028 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Budget: 365-Rural Drainage Develpment Pct.4 1. Approval of Application for Payment No. 3 in the amount of $64,414.13 from Filegonia Site Contractors pertaining to Construction Contract No. HCDD1-18-060-12-11 Pct.4 RCW Subdivision Drainage Improvements. Project Engineer: Jose Noe Saldivar, P.E., -HCDD1. PO#636639 8. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. 9. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 11. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Approval of Consent Agenda 1. 72075 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 72076 Presentation of Fund Information Report 3. 2019 Intradepartmental transfers: A. 72059 2019 - Constable Pct. 3 (1284) C. 72041 2019 - CW Mech Shop (1200) D. 72037 2019 - Pct 2 Rd Maint (1200) E. 72053 2019 - Sheriff's Office (1100) F. 71996 2019 - Pct.4 ICA UT Health (1100) G. 72005 2019 - Pct.4 Sanitation (1100) H. 71990 2019 - Pct.4 Road Maint (1200) I. 72050 2019 - Pct 1 Sanitation (1100) J. 72023 2019 - Pct 1 Adm (1200) K. 72031 2019 - Pct 1 R&B (1200) L. 72012 2019 - Pct 1 CRC (1100) M. 72004 2019 - 275th District Court (1100) N. 72006 2019 - Jail (1100) O. 72011 2019 - IT Department (1100 C.W.) P. 72007 2019- 389th District Court (1100) Q. 72000 2019 - Health & Human Services Dept./ TB Control (1293) R. 72001 2019 - Health & Human Services Dept. / TECE (1293) S. 71997 2019 - Health & Human Services Dept. - TB Fed (1293) T. 71983 2019 - DBM W/C Division (2202) U. 72047 2019 - Auditor's Office (1100) V. 72024 2019 - District Clerk (1100) W. 72021 2019 - Constable Pct. 2 (1100) 4. 2019 Interdepartmental transfers: B. 72056 Pct. 3 (CO2017) Approval of 2019 interdepartmental transfer within CO2017 from programs (123,130) to program (127) in the amount of $453,332.58 to fund Mechanic Shop improvements. C. 72022 Pct 1: Approval of 2019 interdepartmental transfer from fund (1100) program (013) to (001) in the amount of $2,200.00, needed for general supplies and bottled water cooler rental. D. 72018 Pct 1 Adm.: Approval of 2019 interdepartmental transfer from Pct 1 Rd. Maint, prog. 005, to Pct. 1 Adm., prog. 004, in the amount of $5,208.00 to fund repair & maintenance services. 5. Planning Department: A. 72015 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Tax Refunds: A. 72058 ACCOUNT NUMBER PAYER AMOUNT 10038-00-000-0244-30 LONE STAR NATIONAL BANK $2,698.03 M2450-99-003-0102-12 TCL $4,028.12 T1815-99-000-002A-00 COMPASS BANK $4,232.33 T2651-99-000-0001-00 COMPASS BANK $2,609.06 W3630-02-001-0006-00 FLAGSTAR BANK $2,626.15 B. 72033 ACCOUNT NUMBER PAYER AMOUNT S2547-00-000-0001-00 CORELOGIC COMMERCIAL REAL ESTATE $8,280.73 7. Membership Dues/Certifications: A. 71994 Requesting approval to pay Certification application fee and applicable late fees for Herman D. Perez, for ARS, payable to Texas Commission on Fire Protection, in the amount of $150.00, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 400340. B. 71978 DBM: Requesting approval to pay membership due in the amount of $75.00 to the Texas Chapter Public Risk Management Association (PRIMA) for Jose Jackson, W/C Specialist I, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 8. Budget & Management: A.72068 Constable Pct. 1 & Constable Pct. 3 TAMU-Security (1285): Approval of 2019 interfund transfer in the amount of $12,317.00 for Constable Pct. 1 and Constable Pct. 3 to fund overtime and related fringes in relation to the Interlocal Agreement with Texas A & M University Kingsville. B. 72030 1. Approval of reimbursement in the amount of $1,035,696.80 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/15/19 to 08/28/19. 08/15-21/19 $ 604,353.82 08/22-28/19 $ 431,342.98 TOTAL $1,035,696.80 2. Approval of wire transfer to cover claims paid. 9.Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. D. 72036 Approval of the following invoice (for processing and payment) as submitted by contracted contractor; Texas Cordia Construction LLC. Invoice No. Invoice Date Project Invoice Amount P.O. Number 19 09/29/2019 10th St Extension Project $48,229.23 774917 E. 72029 Approval to amend the previously approved item to purchase promotional items pursuant to the Texas Constitution, Art. 3, Sec. 52 (a), to include challenge coin boxes and spin wheel product for the period of FY 2019. The District Attorney's Office participates in and conducts, throughout the year, numerous conferences, meetings, career days, career fairs, health fairs, awareness events, trainings, instructional workshops, various committee meetings and orientations that focus on the criminal justice system and victims' services as well as careers in those fields. F. 71938 Approval to exercise the County's final one (1) year renewal option [under the same rates, terms and conditions] as provided under Contract E-18-125-09-25 with Julcar, LLC, for "Lease Office Space-McAllen" for WIC Program upon approval, new extension will be Contract E-19-176-08-27. G. 72010 Approval of the addition of fuel card/users including, but not limited to, the following 1. Hidalgo County Facilities Management - fuel card users 2. Hidalgo County Head Start Program - fuel card users 3. Hidalgo County Budget & Management Workers Comp. - EL fuel card
72030 1. Approval of reimbursement in the amount of $1,035,696.80 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/15/19 to 08/28/19. 08/15-21/19 $ 604,353.82 08/22-28/19 $ 431,342.98 TOTAL $1,035,696.80 2. Approval of wire transfer to cover claims paid.
Consent Agenda Items 3B, 4A, 9B & 9C
3. 2019 Intradepartmental transfers: B. 72070 2019 - Nuisance Abatement Division (1100) 4. 2019 Interdepartmental transfers: A. 72073 Nuisance Abatement (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency to Nuisance Abatement in the total amount of $3,000.00 to fund employee code enf. II training and for future advertisement. 9. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). B. 72052 BCAP/PCT. 4 Requesting acceptance and approve of INV# 10675 in the amount of $6,420.00 as submitted by project engineer, Qunintaniila/Headley and Associates for professional services in connection Contract #C-CAP-18-035-04-10/WA#1-Green Valley Dev. Subdivision located in Pct. 4. C. 72032 BCAP/PCT.1 Requesting acceptance and approval of payment for Invoice #19091 in the amount of $778.17 as submitted by project engineer Javier Hinojosa Engineering for professional services under Contract# C-CAP-18-051-02-27 WA# 1.- Val Verde North Subdivision Pct. 1.
Executive Office: B. AI-72078 Discussion and approval of Revised Commissioners Court Rules of Procedures, Conduct and Decorum of Court Meetings and Open Forum
District Attorney's Office: A. AI-72002 DA-Victim Assistance Program Grant (VAP)(1281): Requesting approval of clarification on action taken through agenda item #AI-70285 in Commissioners Court on 5/21/2019. The statement made on the background section of agenda item no. 70285, "update personnel information" was inclusive of various personnel actions which also included the creation of positions.
Sheriff's Office: A. AI-72062 2018 Operation Stonegarden (1284): 1. Authorization and approval of a budget amendment (FRAG) and Price Act waiver in reference to OPSG 2018. 2. HCSO transfer M&A to Deputy OT, in the amount of $1,010.98. Transfer Supplies to Equipment (LRP) in the amount of $32,025.34. 3. CPCT3 transfer Other Costs to Deputy OT in the amount of $7,624.00. 4. CPCT4 transfer Deputy OT to Communication OT in the amount of $5,000.00. Transfer from Deputy OT to Equipment (LPR) in the amount of $29,450.00. B. AI-72040 Discussion, consideration, and action, in accordance with the Hidalgo County Civil Service Commission rules, for the following employee #219037 to be paid out for accrued compensatory time, Holiday and Annual leave time. (Employee transferred to Precinct 2-Grant funded position)
Auditor's Office: A. AI-72051 1. Approval of 2019 Certification of New Sources of Revenues 2. Presentation of 2020 Statement of Estimated Available Resources
Constable Pct. #1: A. AI-72060 Discussion, consideration, and approval to pay of overtime hours worked by deputy constables in performance of the Interlocal Agreement between Hidalgo County Constable Pct. 1 and Pct. 3 and TAMUK approved by Commissioners Court on August 27, 2019, and in accordance with the Hidalgo County Civil Service Commission Rules. B. AI-72065 Discussion, consideration, and approval to appoint Benardo Garza as Reserve Deputy Constable by Constable Celestino Avila Jr, Constable Pct. 1 in accordance with Texas Local Government Code Section 86.012
Executive Office: C. AI-72008 Approval to accept settlement check from Boggus Motors in the amount of $285.00 to settle auto accident claim with County vehicle. (HIDTA)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-72048 Classification and Compensation Plan: Approval of the following changes to the Classified Positions List: Action Position Title Grade Add Emergency Management Program Specialist II 12 C. AI-72019 Emergency Management (1100): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Position Title Grade Delete 110-075 0008 Deputy Emergency Management Coordinator 13 Create 110-075 0009 Emergency Management Program Specialist II 12 D. AI-72034 DA Civil Litigation (1100): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Position Title Grade Allowance Delete 080-013 T012 Attorney III 17 $0.00 Create 080-013 0013 Attorney III 17 $900.00 E. AI-72043 Sheriff VAWA (1284): Approval to extend the positions listed below effective 10/01/2019 through 03/31/2020: Action Dept./ Prg. Slot # Position Title Grade Extend position 280-095 0001 Deputy Sheriff 06 Extend position 280-095 0002 Deputy Sheriff 06 Extend position 280-095 0003 Deputy Sheriff 06 Extend position 280-095 0004 Deputy Sheriff 06 Extend position 280-095 0005 Coordinator II, Victims Assistance 11
Precinct #3 - Comm. Flores: A. AI-72057 Acceptance and approval of Work Authorization No. 3 (with an estimated cost $62,030.00) as submitted by project engineer, Javier Hinojosa Engineering, to provide engineering services for Paving Improvements Motor Pool Facility (Mile 7 and Iowa Road), through contract # C-19-243-07-16.
Budget & Management: A. AI-71989 CJD-DVSP (1281)/CJD-VAP (1281): Approval of the following change in funding source actions effective 09/02/2019: FROM TO Emp. No. Dept/Prg Slot Position Title G/S Dept/Prg Slot Position Title G/S 212253 080-018 0001 Advocate (DA) 08/02 080-017 0010 Advocate (DA) 08/02 89125 080-018 0004 Legal Assistant II 08/01 080-017 0009 Legal Assistant II 08/01 B. Budget Appropriations: 1. AI-72054 Various Pct 3 Programs: Requesting approval of Certification of Revenue by the County Auditor in the amount of $2,575,787.84 from proceeds received from the sale of the Pct 3 South Detention Basin and appropriation and/or interfund of the same. 2. AI-72035 Pct. 1 Rd. Maint (1200): Approval of certification of revenues by the County Auditor, for revenues received from the Hidalgo County Drainage District No. 1 in relation to equipment use reimbursement and appropriation of funds in the amount of $141,912.30 to fund road expenditures.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-72038 Awarded auctioneer contracted vendor, AMT Auction Marketing under contract [C-19-056-07-16] is requesting that HCCC grant and permit the use of the HC logo for promotion of the County's upcoming Auctions on vendor's website . B. Health & Human Services: 1. AI-72063 Approval to exercise/issue/send the sixty (60) day written Notice of Termination to Kevin Nolting dba/ Nolting Consulting, LLC Agreement [C-14-088-02-11] as requested by Health & Human Services Department. C.Pct. 2: 1. AI-72067 Requesting approval to complete and submit a rental agreement as required by vendor, Partsmaster for the purpose of setting up an account to rent a parts washing machine, with authority for Commissioner Eduardo Cantu to sign the rental agreement. D. Pct. 4 1. AI-72013 Acceptance and approval of contract C-19-210-09-03 with MEG Engineers for the provision of "On-Call" Engineering Services for Construction Material & Geo-Technical Testing (on an as-needed basis) for projects located in Precinct 4. 2. AI-72014 Acceptance and approval of contract C-19-207-09-03 with SDI Engineering, LLC for the provision of "On-Call" Construction Management Services (on an as-needed basis) for projects located in Precinct No. 4. 3. AI-72016 Acceptance and approval of contract C-19-209-09-03 with Raba Kistner, Inc. for the provision of "On-Call" Engineering Services for Construction Material & Geo-Technical Testing (on an as-needed basis) for projects located in Precinct No. 4. 4. AI-71993 Requesting approval of Work Authorization #4 in the amount of $9,684.72 for Contract No. C-15-255A-09-01 - L & G Engineering On-Call Professional Engineering Services - Traffic Studies County-Wide. E. County Clerk 1. AI-71987 Presentation of the scoring/evaluation grid (from designated grading committee) for the purpose of Commissioner's Court to declare/rank the sole submitted response received as "Qualified" in order to proceed to the next phase of the procurement process-authority to negotiated in connection with the "Request for Proposals for Hidalgo County Clerks' Office" for RFP 2019-187 "Records, Management and Document Imaging Process"
Community Service Agency: A. AI-71991 Presentation of 2020 Community Service Block Grant (CSBG) Community Action Plan (CAP) and Budget. 1. Public hearing regarding the proposed 2020 CSBG CAP plan and budget. 2. Discussion, consideration, and possible action to recommend approval of the 2020 (CSBG) (CAP) plan and budget.
Open Forum
17. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation Private consultation and advice of counsel concerning pending or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. D. AI-72071 Civil Action No. 7:16-cv-00510; Dora Salia Maldonado et al v. Ricardo Rodriguez, Jr., in his Official Capacities as District Attorney of Hidalgo Co 18. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
19. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-72072 Civil Action No. 7:16-cv-00510; Dora Salia Maldonado et al v. Ricardo Rodriguez, Jr., in his Official Capacities as District Attorney of Hidalgo Co 22. Adjourn