1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 71512 Presentation and Discussion on Meetings with Texas Commission on Environmental Quality regarding the Delta Region Water Management Project and the Raymondville Drain Restore Act Funding. B. 71515 Resolution in support of the United States Army Corps of Engineers Proposed Submittal of a Proposed Study Entitled Lower Rio Grande Valley Flood Risk Management and Resilience Project to the United States Congress under Section 7001 of the Water Resources Reform and Development Act 2014. C. 71502 Requesting approval of the District's Rerate Exposure Summary for 2018/2019 with Texas Municipal League (TML) for General Liability, Physical Damage, Property Damage and Workers Compensation D. 71387 Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-19-058-07-30, with B2Z Engineering, LLC, as it relates to "Professional Geotechnical Services On Call (on as needed basis)" for Hidalgo County Drainage District No.1 projects (subject to Legal Review). Approved for negotiations by the HCDD1 Board of Directors on July 1st , 2019 (AI#71048). E. 71391 Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-19-060-07-30, with Millennium Engineers Group, Inc., as it relates to "Professional Geotechnical Services On Call (on as needed basis)" for Hidalgo County Drainage District No.1 projects (subject to Legal Review). Approved for negotiations by the HCDD1 Board of Directors on July 1st , 2019 (AI#71048). F. 71450 Requesting approval to accept bid and approval to execute a Requirements Agreement with the sole responsible vendor submitting a bid meeting all specified requirements for RFB No.HCDD1-19-048-05-29 "Gasoline and Diesel (On & Off Highway)", subject to legal review and compliance to HB1295. G. 71460 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Concrete Mix and Related Items", RFB No. HCDD1-19-062-08-21, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. H. 71494 1. Approval of the Hidalgo County Drainage District No. 1 Investment Policy 2. Approval of Resolutions for Texas Class, Lone Star Investment Pool, and Multi-Bank Securities, Inc 3. Approval of Broker-Dealer List 2019 6. 2018 Bond Referendum Projects: A. 71451 1. Approval of Budget Amendment for (Advance) transfer in from General Fund to Capital Project Fund 134 2019 Bond Series in the amount of $2,534,047.13. 2. Approval of Budget Amendment to appropriate 2019 Bond Series Projects in the amount of $84,017,204.20. 7. 2012 Bond Referendum - 2013 Bond Series: A. 71443 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: J09 Drainage Improvements-Budget 300 1. Application for payment No. 8 in the amount of $16,167.72 from Castle Enterprises, LLC pertaining Construction Contract No. HCDD1-18-020-05-08 J09 Drainage Improvements Phase III. Project Engineer: Eric Dietrich, P.E.-Tedsi Infrastructure Group PO#634761 B. 71495 1. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-19-054-07-03, "Willacy County Relief Channel Overflow Structure Improvements", to RDH Site and Concrete, LLC, for Base Bid in the total amount $70,300.00, as recommended by HCDD1 Engineer II, Jose Noe Saldivar, P.E, (subject to Legal Approval and Compliance with HB1295). 2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". C. 71444 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Budget: 365-Rural Drainage Develpment Pct.4 1. Approval of Application for Payment No. 2 in the amount of $88,966.51 from Filegonia Site Contractors pertaining to Construction Contract No. HCDD1-18-060-12-11 Pct.4 RCW Subdivision Drainage Improvements. Project Engineer: Jose Noe Saldivar, P.E., -HCDD1. PO#636639 8. General Fund: A. 71522 Requesting authority to advertise and approval of plans and specifications developed by, Jose Noe Saldivar, P.E., HCDD1 Engineer II, for: “Trenton Drain Phase III Drainage Improvements” -RFB No. HCDD1-19-063-08-21, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required. 9. Right of Way Acquisitions: A. 71463 Requesting acceptance and approval of Donation Deed from JENNIFER COLLINS STONE; JAMES W. COLLINS, JR.; COURTNEY C. COLLINS; CAROLINE COLLINS BADOUH; VANNIE C. COLLINS; KATHLEEN C. COLLINS; CAROL C. DALTON; SAMUEL P. DALTON JR.; LORING C. DALTON; KATHLEEN E. DALTON; and WILLIAM T.A. DALTON, as it relates to La Reserva Ph I-A subdivision and authorize the Board Chair to execute acceptance. 10. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. 11. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 12. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 13. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 14. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 71475 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 71476 Presentation of Fund Information Report B. 71208 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of April and May of 2019. C. 71466 Discussion, consideration and approval to process the City of Alton 2018-2019 TIRZ payment, in the amount of $175,946.99, pursuant to the interlocal agreement between the City of Alton, Hidalgo County, and the Reinvestment Zone No. 1, City of Alton. 3. 2019 Intradepartmental transfers: A. 71520 Adult Probation - Hidalgo Co Drug Court (1289) B. 71519 Adult Probation - AIP (1289) C. 71499 2019 - Constable Precinct 4 (1100) D. 71498 2019 - DA FED SHRG (1252) E. 71378 2019 - WIC (1292) F. 71481 2019 - Constable Pct 1 (1100) G. 71485 2019 - Jail (1100) H. 71428 2019 - Constable Precinct 4 (1231) I. 71456 2019 - Fire Marshal (1100) J. 71464 2019 - Constable Pct 1 (1100) K. 71414 2019 - D.A. ASU (1281) L. 71380 2019 - D.A. CJD BPU (1281) M. 71403 2019 - D.A. CJD DVU (1281): N. 71394 2019 - JP Pct 3 Pl 2 (1100) O. 71405 2019 - District Clerk (1100) P. 71435 2019 - Health and Human Services Dept. / ELC (1293) Q. 71409 2019 - Health & Human Services Dept. / BBHW (1293) R. 71398 2019 - Health & Human Services Dept. / PHEP (1293) S. 71392 2019 - Health & Human Services Dept. / Child Health (1293) T. 71408 2019 - Health & Human Services Dept. / RLSS (1293) U. 71364 2019 - TXDOT Pct 1 M6W(US83-SH107) (1315) V. 71384 2019 - IT Department (1100) W. 71369 2019 - IT Department (1100) X. 71425 2019 - Pct.4 CO2019 (1355) Y. 71422 2019 - Pct.4 Rd. Maint (1200) Z. 71365 2019 - Pct.4 Road Maint (1200) AA. 71363 2019 - Flood Ctrl Wtr Extract 2018 (1100) BB. 71366 2019 - CC5 (1100) CC. 71362 2019 - Economic Development (1100) 4. 2019 Interdepartmental transfers: A. 71525 CO2018B-Pct 2 Las Milpas Park CRC Youth Facility Prj (1353): Approval of 2019 interdepartmental transfer from CO2018B-Pct 2 Hdlg CRC Youth Facility Prj into CO2018B-Pct 2 Las Milpas Park CRC Youth Facility Prj in the amount of $557,023.74 to fund project expenditures. B. 71472 Pct 2 Parks (1100): Approval of 2019 interdepartmental transfer from Pct 2 Sanitation (prog. 001) to Pct 2 Parks (prog. 008) in the amount of 13,000.00 to fund operating expenditures. C. 71521 13th CRT OF APP (1100): Approval of 2019 interdepartmental transfer from CO WIDE ADM-CONTINGENCY to 13 TH CRT OF APP-FURNITURE & FIXTURES in the amount of $2233.22 to fund the purchase of additional panels. D. 71483 CO2017- Pct 2 N SJ Park Swimming Pool Project (1351): Approval of 2019 interdepartmental transfer from CO2017-Pct 2 Indoor Baseball Park Project (prog. 155) into CO2017-Pct 2 N SJ Park Swimming Pool Project (prog. 148) in the amount of $3,290.94 to fund project expenditures. E. 71484 CO2016-Pct 2 N SJ Park Swimming Pool Project (1350): Approval of 2019 interdepartmental transfer from CO2016-Pct 2 (prog. 112), into CO2016-Pct 2 N SJ Park Swimming Pool Project (prog. 148) in the amount of $7,195.00 to fund project expenditures. F. 71467 WIC (1292): Approval of 2019 interdepartmental transfer from WIC Department 350, Program 022 to Program 025 in the amount of $8,000 to budget cost on the SNAP-BF grant that ends 9-30-19. G. 71350 Pct. #1: Approval of 2019 interdepartmental transfer from fund 1200 program 220 to program 005 in the amount of $2,720.66 to pay pending invoice. H. 71449 Pct 1 (1100): Approval of 2019 interdepartmental transfer from Pct. 1 CRC, (prog. 050) to Pct. 1 Parks, (prog 013), in the amount of $2,000.00 to fund general supplies expenses. I. 71454 Criminal District Attorney (1100): Approval of 2019 interdepartmental transfer from Autopsies, program 003, to Criminal DA, program 002, in the amount of $ 20,982.56. J. 71442 430th Judicial District Court (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm-Contingency to 430th Judicial District Court in the amount of $2,310.00 to fund Out of County Travel & Registration Fees. K. 71412 Approval of 2019 interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Emergency Srv Linn-SM (program 187) in the amount of $3,732.00 transfer will fund installation and fabrication of gate for the Linn Fire Station. L. 71415 Approval of 2019 interdepartmental transfer from Pct.4 Rd. Maint. (program 007) to Pct.4 Drain Imprv. Prj (036) in the amount of $322,502.73 to fund operating expenditures. 5. Planning Department: A. 71432 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 71218 District Clerk Fee monthly report for June 2019 $411,919.37 7. Tax Refunds: A. 71420 ACCOUNT NUMBER PAYER AMOUNT C7883-01-000-0001-00 CIELO PASO TIENDAS LP $12,182.05 C7883-01-000-0001-00 CIELO PASO TIENDAS LP $12,091.95 D8170-00-000-0001-00 PHILLIPS THOMAS F $2,541.78 D8170-00-000-0002-00 PHILLIPS THOMAS F $3,855.18 H1960-00-000-0001-00 THE HEIGHTS APARTMENTS $52,764.90 P7413-01-000-0003-00 PUENTE PARTNERS LP $8,204.38 P7413-01-000-0002-00 PUENTE PARTNERS LP $10,027.60 T2100-00-274-0007-14 NATIONAL TAX SEARCH LLC $13,885.50 B. 71416 ACCOUNT NUMBER PAYER AMOUNT M0150-00-076-0001-03 GIRASOL DEVELOPMENT GROUP LLC $3,376.78 C. 71413 ACCOUNT NUMBER PAYER AMOUNT E8465-99-000-0001-45 SOUNDSTREAM LAREDO INC $3,658.60 G1400-00-000-0030-02 CORELOGIC $2,842.92 J2120-00-000-0135-00 CORELOGIC $7,151.80 T3820-00-000-0022-00 CORELOGIC $6,937.67 T8310-00-000-0038-00 CORELOGIC $3,287.32 W0100-00-027-0007-13 DE ALBA BAKERY CONWAY, LLC $2,632.05 W3800-00-031-0000-05 FALCON INTERNATIONAL BANK $6,026.60 8. Membership Dues/Certifications: A. 71480 Public Affairs (1100): Requesting approval to pay the 2019 NATOA Membership fee for Jaclyn Trevino in the amount of $725.00 (Requisition is #00397065) with the authority for County Treasurer to issue check after auditing procedures are completed by County Auditor. B. 71491 Health & Human Services: Approval to pay the Texas Association of City & County Health Officials (TACCHO) membership for 2019-2020 year with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. C. 71410 Requesting approval to pay Certification application fee for Rolando Casas, for Plan Examiner 1, payable to Texas Commission on Fire Protection, in the amount of $85.00, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 398299. D. 71376 Justice of the Peace Pct.3 Pl.2 (1100): Requesting approval for annual 2019 JPCA membership dues in the amount of $60.00 for Juan "J.J." Pena, Jr., Justice of the Peace, with authority of County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor. E. 71361 District Clerk (1100): Requesting approval to pay the following 2019 membership fees for District Clerk Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor: 1) 2019 County & District Clerks' Association of Texas (CDCAT) $125.00 (req. no.398115) F. 71308 Public Defender's (1100): Requesting approval to pay membership dues for the Texas Criminal Defense Lawyers Association for Jose L. Bravo, First Asst. Public Defender; Sofia Kamal, Public Defender II; and Ashley Denise Mariscal, Public Defender II, in the total amount of $180.00 ($60.00 ea.) Requisition #397772, with authority for the County Treasurer to issue check after review, audit, and procedures are completed by County Auditor. G. 71357 Requesting approval to pay Certification application fees for Eric Sanchez, Chief Deputy Fire Marshal, for Advanced Fire Inspector and Advanced Fire Investigator, payable to Texas Commission on Fire Protection, in the total amount of $170.00, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 398097. 9. County Judge's Office: A. 71266 Economic Development (1100): Discussion, consideration, and approval of the Hidalgo County Small Town Economic Development Program's disbursement of payment in the amount of $20,000.00 to awarded recipient Cappadona Ranch. 10. Budget & Management: C. Interfund transfers: 1. 71426 Court Reporter Services (1239): Approval of interfund transfer from Co. Wide Adm.-Contingency (1100) to Court Reporter Services (1239) in the amount of $30,000.00 to fund other professional services expenses. 11. Purchasing Dept - Notes: B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 71527 Requesting authority to exercise the sixty (60) day grace period extension as provided in the current agreement contract E-18-111-08-14 with Information Management Solutions, LLC for HIdalgo County under the same rates, terms and conditions so as to have no lapse in services while procurement process in completed this project. B. 71504 Pursuant to provision #4 of the current agreements with The Storage House approval to issue/send the required ten (10) days of Notice of Termination for all ten (10) rental agreements for storage units rented for PCT 1 to store those items that needed to be removed to vacate the offices due to the June 2018 Rain Event through R-AI #65510 by CC 07-03-18. C. 71303 Authority to advertise and approval of draft procurement packet for Security Guard Services with authority to re-advertise if and when required or necessary. D. 71471 County Wide: Requesting authority to exercise the final one (1) year extension [under the same rates, terms and conditions] with Terra Firma Materials, LLC as provided in the current contract agreement C-18-101-07-31- "Hot Mix Cold Laid"(On an as needed basis). F. 71399 Public Affairs Division: Approval of one (1) 48 Month(Copier)Capital Lease with G.E.Capital Information Technology Solutions, dba, Ricoh Usa, through Hidalgo County's Participation/Membership with DIR Cooperative Contract (DIR-TSO-3041); Requisition# Months Model Monthly Payment 397482 48 IMC4500 $281.68 G. 71448 Approval of payment of Invoice #10621 in the amount of $4,220.00 submitted by the project engineer, Quintanilla, Headley and Associates, Inc., for engineering services provided under Contract C-17-238-08-22 (WA#2), for the Pct 2 Regional Linear Park Project. H. 71185 1. Requesting authority to advertise (including the authority to re-advertise) in the event that no bids are received and/or are rejected and the project is still required) and approval of procurement packet (i.e., specifications, legal notice, etc.) as attached hereto for Hidalgo County-SS-1 Emulsified Asphalt and Delivery Services-Hidalgo County 2019-120. 2. Requesting authority to exercise the sixty (60) day extension at the same rates, terms and conditions for “Hidalgo County SS-1 Emulsified Asphalt and Delivery Services contract #C-18-100-06-05 with Ergon Asphalt & Emulsions, Inc. [from 08-20-19 to 10-19-19] so as to have no lapse in services while procurement process is completed. I. 71402 County Wide: Requesting authority to exercise the final year extension [as provided under the current agreement under the same rates,terms and conditions] with Center for Disease Detection, LLC, C-17-153-08-08-"Laboratory Services" for Hidalgo County effective 11/30/19 - 11/29/20 J. 71374 Health Department: Approval of alarm permit application as required from the City of Pharr Police Department with authority for Executive Officer or authorized official to sign including authority for County Treasurer to issue check, after review and audit procedures are completed by County Auditor K. 71372 County Wide: Requesting authority to exercise the final year extension [under the same rates,terms and conditions] with ABM Janitorial Services-South Central, Inc. as provided in the current contract agreement C-17-061-10-10- "Custodial Services for Administration Building in Edinburg, TX" L. 71367 County Wide: Requesting authority to exercise the final year extension [under the same rates, terms and conditions] with Lewis & Ellis, Inc. as provided in the current contract agreement C-16-215-12-06- "Actuarial Consulting Services for Part I - GASB 43 and/or OPEB Valuation Analyses and Part II- Health Benefits Reserve Analysis". M. 71254 Approval to exercise the second (2) one (1) year extension [of four (4) possible] as provided under the current agreement between HIdalgo County with BIC Development Corp. #E-18-119-04-17 for the: "Lease of Office Space - WIC Program - Edinburg Administration Office" under the same rates, terms and conditions. N. 71301 Requesting approval of invoice #40068 under Work Authorization #7 in the amount of $2,531.84 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" to provide "Preliminary Design and Construction Phase Services for the County Service Facility", located in Hidalgo County Precinct 4. O. 71318 County Wide: 1.Requesting authority to exercise the first one (1) year extension term [two (2) possible] under the same rates,terms and conditions with Mid Valley Pest Control, LLC as provided in the current contract agreement C-18-056A1-08-28- "Pest Control Services" (On an as needed basis); 2.Requesting authority to exercise the first one (1) year extension term [two (2) possible] under the same rates,terms and conditions with Robert Sanchez d/b/a Kill- A-Bug Pest Control as provided in the current contract agreement C-18-056A2-08-28- "Pest Control Services" (On an as needed basis). P. 71327 County Wide: Requesting authority to exercise the sixty (60) day grace period extension as provided in the current service contract E-18-109-07-31 with Thyssenkrupp Elevator Corporation for the purposes of "Maintenance & Repair for Elevators Located In County Owned Buildings" under the same rates, terms and conditions effective 08/15/19 and expires 10/13/19 while procurement process is completed. Q. 71196 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County Clerk's Office - "Records Management & Document Imaging Process" RFP No 2019-187-00-00-MEG. including the re-advertisement of the project if/when necessary and/or required. R. 71385 Approval of the addition/deletion of fuel card users including, but not limited to the following: 1. Hidalgo County District Attorneys' Office - add fuel card users 2. Hidalgo Country Adult Probation Department - delete fuel card user 3. Hidalgo County Head start Program - add fuel card users S. 71523 Approval of the addition of a fuel card user including, but not limited to, the following: 1. Hidalgo County Adult Probation Department - fuel card user
71527 Requesting authority to exercise the sixty (60) day grace period extension as provided in the current agreement contract E-18-111-08-14 with Information Management Solutions, LLC for HIdalgo County under the same rates, terms and conditions so as to have no lapse in services while procurement process in completed this project.
71473 Approval to exercise the one (1) year extension as provided under Article 3 of the original contract #17-060-06-13 between Hidalgo County and Holt Texas, LTD. for Service & Maintenance of Generators - Sheriff's Office under the same terms and conditions effective August 12, 2019, through August 11, 2020, subject to submittal of HB1295.
Consent Agenda Items 10A & 10B
A. 71346 1. Approval of reimbursement in the amount of $932,426.77 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 07/05/19 to 07/17/19. 07/05-10/19 $585,979.75 07/11-17/19 $346,447.02 TOTAL $932,426.77 2. Approval of wire transfer to cover claims paid. B. 71347 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of July 1-15, 2019 in the amount of $44,874.94 and requesting approval of wire transfer.
District Attorney's Office: A. 71133 Proclamation declaring July 30th, 2019 as World Day against Trafficking in Persons in Hidalgo County.
TX. Agri-Life Extension Services: A. 71302 Introduction of Hidalgo County 4-H Ambassadors, Hidalgo County 4-H County Council and Health Texas Youth Ambassadors
2. 71168 a. Public Hearing, at 10:30 am, to consider public comments concerning the amount of mandatory payments required to be paid by paying hospitals for fiscal year 2020 and how the revenue derived from those payments is to be spent. b. Consideration and possible approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent. c. Consideration and possible approval for the Hidalgo County Tax Assessor/Collector to collect the mandatory payment required by Hidalgo County Health Care Funding District. d. Consideration and approval to assess mandatory payment annual rate. e. Consideration and approval to set quarterly assessment dates. f. Discussion and/or action, including, but not limited to Health Care Funding District and/or Expenditures.
B. 71323 DA - Texas Council on Family Violence (TCFV): 1. Approval of interlocal agreement between the Texas Council on Family Violence (TCFV) and the County of Hidalgo by and through the Criminal District Attorney’s Office. 2. Approval for Criminal District Attorney to sign interlocal agreement. 3. Approval of certification of revenues, as certified by the County Auditor, for the Texas Council on Family Violence grant and appropriation of same. C. 71333 Approval of amendment #3 to contract no. 2916PEN040 between the Hidalgo County District Attorney's Office and the Texas Workforce Commission with approval for the District Attorney to execute the contract as the authorized agent. D. 71411 DA-McCain Institute/ASU (1281): Approval to submit a ASU Grant #005 budget adjustment to the McCain Institute for International Leadership at Arizona State University. E. 71379 Hidalgo County DA's Office - Region 3 - Border Prosecution Unit (BPU) Grant (1281): Approval to submit a BPU Grant #2537808 budget adjustment to the Office of the Governor (OOG). F. 71215 Requesting Commissioners Court's approval, pursuant to Article 3, Section 52(a) of the Texas Constitution, for the DA's Office to purchase promotional items to include journals/ notebooks, drawstring backpacks, plastic bottles, ceramic mugs, magnets, pencils, tent(s), lapel pins, lanyards, banners, table covers, plastic bags, customized picture/ article frames, recognition plaques, banners, presentation folders, flyers, instructional & informational booklets/ pamphlets/ brochures for the period period of 7/30/19 - 12/31/19. The District Attorney's Office participates in and conducts, throughout the year, numerous conferences, meetings, career days, career fairs, health fairs, awareness events, trainings, instructional workshops, various committee meetings and orientations that focus on the criminal justice system and victims’ services as well as careers in those fields.
HIDTA - Task Force: A. 71336 HIDTA Task Force (1291): 1. Authorization and approval to accept award no. G19SS0002A, Supplement Number 1, Cooperative Agreement between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy in the amount of $92,200.00 for the grant period of 01/01/19-12/31/20. 2. Authorization for County Judge,as authorized official, to sign grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of certification of revenues by the County Auditor's Office and approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $92,200.00.
County Clerk's Office - Arturo Guajardo, Jr.: A. 71373 Reqeusting approval of Official Bond Renewal for Elections Administrator, Yvonne Ramon.
Sheriff's Office: A. 71331 Sheriff's Office - Operation Stonegarden FY16 (1284): Ratification of Advance payment request made for the remaining balance of $461,905.80 for FY 16 Operation Stonegarden. B. 71459 Pursuant to 351.0415(c)(5), Sheriff’s Office purchase and installation of a new stainless steel floor drain pan and removal of existing stainless steel floor drain pan in the kitchen floor drains’ areas, an improvement at the Adult Detention Facility, aka, County Jail, through HC’s membership/participation with PCA contract #3-220-19 TX awarded JOC vendor, Hunt & Woodruff Construction Company, LLC. in the amount of $12,976.92. C. 71317 Sheriff's Office - Operation Stonegarden FY17 (1284): Authorization to request a 4-month extension for National Incident-Based Reporting System (NIBRS) Grant and authorization for Judge Cortez to certify adjustment on eGrants. D. 71307 Sheriff Investigation (1226): Approval of certification of revenues by the County Auditor's Office in the amount of $110.63 (Interest Revenues). and approval of appropriation of funds into Fund 1226 from the unassigned fund balance in the amount of $29,979.l1; including interest earned in the amount of $110.63 for a total amount of $30,089.74.
Tax Office - Paul Villarreal: A. 71390 Discussion and approval to execute an inter-local agreement between the County of Hidalgo and the City of Palmhurst for implementation of scofflaw procedures and processes for vehicle registration denial services. B. 71388 Discussion and approval to execute an inter-local agreement between the County of Hidalgo and the City of Palmview for implementation of scofflaw procedures and processes for vehicle registration denial services.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 71506 Pct. 2 CRC - Alamo (1100): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Current Position Title Current Grade/ Step Proposed Position Title Proposed Grade/ Step Title Change 122-082 0001 Maintenance I G03/S03 Custodian II G03/S03 C. 71351 Health Department-Epidemiology and Laboratory Capacity for Infectious Disease (ELC) Grant (1293): 1. Approval of the following personnel actions effective 08/04/2019: Action Dept./ Prg. Slot # Position Title Grade Delete 340-069 0002 ZIKA Coordinator II 11 Delete 340-069 0003 ZIKA Research Analyst 10 Delete 340-069 0004 ZIKA Public Health Specialist I 09 Delete 340-069 0005 ZIKA Public Health Specialist I 09 Delete 340-069 0006 ZIKA Public Health Specialist I 09 Delete 340-069 0007 ZIKA Clerk II 03 2. Approval to create two Temporary Part-Time positions for 16 weeks beginning 08/05/2019 and ending 11/24/2019: Action Dept./ Prg. Slot # Position Title Grade Create 340-069 T008 ZIKA Public Health Specialist I 09 Create 340-069 T009 ZIKA Public Health Specialist I 09 3. Approval to waive the posting, hiring and enrollment procedures and transfer employee no. 221481 to ZIKA Public Health Specialist I (340-069-T008) effective 08/05/2019. 4. Approval to waive the posting, hiring and enrollment procedures and transfer employee no. 229482 to ZIKA Public Health Specialist I (340-069-T009) effective 08/05/2019. TDH T.B. ELIM (1293) / Health Clinics (1100): 5. Approval of the following personnel actions, effective 08/19/2019: Action Dept./ Prg. Slot # Position Title Grade Delete 340-011 0010 TB Medical Technician 05 Delete 340-003 0075 TB Medical Technician 05 D. 71324 Pct. 1 Administration (1200)/ Pct. 1 Road Maintenance (1200): 1. Approval of the following personnel actions, effective next full pay period 08/05/2019: Action Dept./ Prg. Slot # Position Title Grade Delete 121-004 0015 Administrative Assistant III 08 Create 121-005 0177 Maintenance III 07 2. Approval of interdepartmental transfer. E. 71322 Elections Department (1100): Approval to award discretionary step 2 to employee no. 103527, System Support Specialist III after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective next full pay period 08/05/2019. F. 71424 Approval to appoint Khatrina Te, student at Cornell University, as a volunteer/ intern under the Hidalgo County Auditor's Office for the period of July 30, 2019 to August 9, 2019. G. 71356 1. Discussion, consideration and approval to appoint Selvalakshmi Rathinavelu as a volunteer/ intern under the Hidalgo County Health and Human Services Department for the period of August 5, 2019 through December 30, 2019. 2. Discussion, consideration and approval to appoint Abel Mukete as a volunteer/ intern under the Hidalgo County Health and Human Services Department for the period of August 19, 2019 through December 30, 2019. 3. Discussion, consideration and approval to appoint Aaron Leal as a volunteer/ intern under Hidalgo County Health and Human Services Department for the period of August 19, 2019 through December 30, 2019. H. 71500 Discussion on a proposed Mother Friendly Worksite Policy for Hidalgo County employees. I. 71516 Discussion on a proposed On-Call Policy for Hidalgo County employees.
Urban County: A. 71389 Approval of land acquisition of Parcel #1 for the 2015 Flood Grant/ Trenton Drain Phase II and III (GLO 18-271-000-A923). B. 71386 Approval of land acquisition of Parcel #2 for the 2015 Flood Grant/ Trenton Drain Phase II and III (GLO 18-271-000-A923). C. 71401 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services-Construction Materials Geo-Technical Testing services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Construction Materials Geo-Technical Testing engineering firms from the County’s approved “pool” as graded and evaluated by the City of Weslaco, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 30 & 31 (2017-2018) Weslaco Water/Sewer Improvement Project funds. Professional Service Firm Grade Ranked Raba-Kistner Consultants, Inc. 96.33% Terracon Consultants, Inc. 95% Millennium Engineers Group 92.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ____________________________________ for the provision of Construction Materials Geo-technical Testing Service for an Urban County Program Years 30 & 31 (2017 & 2018) Weslaco Water/Sewer Improvement Project. D. 71329 Appointment of three (3) Board of Directors to Hidalgo Willacy Housing Finance Corporation to replace: Current Member New Appointment Hector Palacios Joseph Palacios A. C. Cuellar E. 71309 Requesting action to correct the base bid submitted by GO Underground, LLC total from $468,061.21 to $468,061.40, due to contractor’s mathematical error. Subject to compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with GO Underground, LLC in the amount of $468,061.40. UCP Funds from FYs 2015, 2017 & 2018 for Weslaco Water/Sewer Improvements line item will be utilized. F. 71328 Subject to compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with Diamond Eight Industries, LLC in the amount of $141,575.25. UCP Funds from FY’s 2017 & 2018 Progreso Street Improvements line item will be utilized. G. 71298 Request for approval to reject bids received for the Precinct No. 2 –Parks, Recreational Facility Improvements Project (N. San Juan Swimming Pool). Bid No. 5018-92-0306-5000-9200-UCP-GVG.
Health & Human Services Department: A. 71441 Discussion, consideration and action on the following: In accordance with the Hidalgo County Civil Service Commission Rules, requesting approval of mileage reimbursement and the payout of extra hours related to the "5th Annual No Refusal Weekend Project" coordinated between the Hidalgo County District Attorney's Office and Hidalgo County Sheriff's Office during Labor Day Weekend for the Health and Human Services Department staff at a rate of time and a half in addition to the employee's regular work hours and / or leave taken. B. 70978 Discussion and action to exclude any video recording in areas where Protected Health Information (PHI) may be captured within Hidalgo County Health & Human Services facilities as determined by Hidalgo County Health & Human Services authorized Administration but to maintain video recording in public areas such as lobbies, entrances, hallways, storage areas or as otherwise determined by authorized Administration as per Health & Human Services Department and County surveillance camera policies. This is supported by Hidalgo County Security Camera Policy (SCP.1) and will bring Hidalgo County Health & Human Services facilities in compliance with federal Health Insurance Portability and Accountability Act of 1996 (HIPAA), Texas Medical Records Privacy statute (Health & Safety Code, Chapter 181) and Texas Department of State Health Services Confidential Information Security Procedures. C. 71370 1. Requesting approval of the Contract Training Agreement by and between South Texas College and Hidalgo County Health and Human Services Department. The purpose of the Agreement is to have STC provide training on Medical Records Privacy (HB 300) and HIPAA as needed during the term of 09/01/2019 through 08/31/2020. 2. Requesting approval to have County Judge sign the Contract Training Agreement. D. 71344 1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $1,400.00 from the TB Control FY19 program income funds. 2. Requesting approval to appropriate program income funds in the amount of $1,400.00. E. Health Care Funding District: 1. 71312 Approval to ratify Local Provider Participation Fund letters dated 7-15-19 to HHSC from Hidalgo County for the following hospitals: Doctor's Hospital at Renaissance McAllen Hospitals LP Knapp Medical Center Mission Hospital Inc. Columbia Rio Grande Regional Hospital 2. 71168 a. Public Hearing, at 10:30 am, to consider public comments concerning the amount of mandatory payments required to be paid by paying hospitals for fiscal year 2020 and how the revenue derived from those payments is to be spent. b. Consideration and possible approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent. c. Consideration and possible approval for the Hidalgo County Tax Assessor/Collector to collect the mandatory payment required by Hidalgo County Health Care Funding District. d. Consideration and approval to assess mandatory payment annual rate. e. Consideration and approval to set quarterly assessment dates. f. Discussion and/or action, including, but not limited to Health Care Funding District and/or Expenditures.
Community Service Agency: A. 71447 Foster Grandparent Program: 1. Approval to create regular part-time position, effective upon Commissioners' Court approval: Action Slot # Position Title Budgeted Salary Create 0001 Foster Grandparent Recruiter-Manager $28,000.00 Senior Companion Program: 2. Approval of the following personnel action, effective upon Commissioners' Court approval: Action Slot # Position Title Budgeted Salary Create 0001 Senior Companion Recruiter-Manager $31,000.00
Elections Administration: A. 71319 Discussion on Election updates.
WIC: A. 71393 WIC-Extra Funding Other: (1292) 1. Requesting approval to accept the FY 2019 Extra Funding-Other Grant. 2. Requesting approval of certification of revenues, as certified by the Co. Auditor, in the amount of $10,000.00 and appropriation of same. WIC - Snap-BF:(1292) 1. Requesting approval to accept the FY 2019 Snap-BF grant in the amount of $8,000.00.
Planning Department: A. 71429 1. Preliminary Approval with Variance Request a. Caledonia Estates Phase III Subdivision- Pct. 4 (Ricardo R. Salinas) (Curry Road & Cesar Chavez Road) No. of Lots: 42 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by City of Edinburg. Paved: Yes, Curry Road is paved and 4 internal streets to be paved. 2. Preliminary Approval a. Las Villas Estates Subdivision- Pct. 1 (Kyndel W. Bennett) (Mile 4 West Road & Mile 12 ½ North Road) No. of Lots: 61 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s Paved: Yes, Mile 4 West Road is paved. Mile 12 ½ North Road and 3 internal streets to be paved. 3. Final Approval a. Replat of Lot 9 Vista Bonita No. 10 Subdivision- Pct. 4 (Alejandro Escobedo) (Sunrise Street & F.M. 2812) No. of Lots: 2 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation and surface run-off onto Sunrise Street road side ditch and existing drainage swales. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s have been installed for (2) single family lots. Paved: Yes, Sunrise Street is paved. b. Mezquite Moore Subdivision- Pct. 2 (Ricardo Cazares) (Moore Road & Tower Road) No. of Lots: 36 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch . ETJ: Yes, approved by the City of Alamo. Water: Yes, provided by Military Highway Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by Military Highway Water Supply Corporation. Paved: Yes, Moore Road and Mezquite Drive are paved. Streetlights: 5 Streetlights
Precinct #1 - Comm. Fuentes: A. 71496 Discussion and approval of a resolution in support of The United States Army Corps of Engineers (USACE) proposed submittal of a proposed study entitled Lower Rio Grande Valley Flood Risk Management and Resilience Project to the United States Congress under Section 7001 of the Water Resources Reform and Development Act (WRRDA) 2014.
Precinct #2 - Comm. Cantu: A. 71487 Requesting approval to accept counter-offer to purchase a tract of land known as Parcel 2 for the Pct 2 Las Milpas Road/Arena Drive Road Project.
Precinct #3 - Comm. Flores: A. 71427 Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel No. 63 associated with Veterans Blvd. from Abram Road to La Homa Road (ROW CSJ #0865-01-111) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
Precinct #4 - Comm. Torres: A. 71406 Requesting approval for the RGV Food Bank Distribution to use the San Carlos Endowment Center Community/Cultural Rooms (including the parking lot area) at Precinct 4 on Wednesday, August 14, 2019 from 9 am-12 pm.
Budget & Management: A. 71433 Various Departments: Approval of salary schedule changes as per Exhibit A in accordance with Hidalgo County Classification and Compensation Pay Plan. B. 71440 Various Departments: Approval of salary schedule changes as per Exhibit A. C. 71355 Pct 4 Drainage Improvement Project (1200): Requesting approval of the Certification of Revenue by County Auditor in the amount of $79,929.86 from the Pct 4 Drainage Improvement Project Labor Reimbursements and appropriation of the same. D. 71352 Pct 4 Drainage Improvement Project (1200): Requesting approval of the Certification of Revenue by County Auditor in the amount of $348,421.68 from the Pct 4 Drainage Improvement Project Labor Reimbursements and appropriation of the same.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 71503 A. Requesting rescission of Amendment #1 for the Inter-local Cooperation Agreement between Hidalgo and Cameron Counties in connection with the "Housing of Inmates" approved by CC under R-AI#71067 on meeting date of 07-01-19; B. Approval of a new Amendment #1 to the current Inter-local Cooperation Agreement [ILA] between Hidalgo and Cameron Counties in connection with the Housing of Inmates with an effective date of June 20, 2019. 2. 71507 A. Discussion and action on consulting services Request for Proposals for Hidalgo County's Self-Funded Insured Group Health Program with any inclusions, modifications, additions or deletions to the current Exhibits A & B [as sent to all] for review on July 24, 2019; B. Authority to advertise the RFP for: Consulting Services for Self-Funded Insured Group Health Program for Hidalgo County. 3. 71431 A. Action for HC to exercise, issue and send the thirty (30) day written notice of termination [as provided under the current agreement] with Robert Pena, Jr., dba, Texas Energy Consultants; B. Authority to publish a Request for Proposal titled: Professional Energy Consulting Services for Hidalgo County and approval of Exhibits A & B [Scope of Services/Requirements/Etc.and Evaluation Criteria] with any modifications directed by CC and complete procurement packet subject to HC-DA/Civil final review as to form prior to distribution; C. Options for discussion and action on the RFP for Electric Energy Provider for Hidalgo County: 1. Release packet drafted by Purchasing Dept. [based on the previous RFP of 2015] directly to cooperative awarded vendors, aggregation pools, etc. with final review as to legal form by HC-DA/Civil including any modifications directed by CC; 2. Delay the RFP for Electric Energy Provider until the award/engagement of a Professional Energy Consultant to assist in the procurement process for the project. 4. 71404 Requesting authority for Valde Guerra, County Executive Officer, to sign and submit Federal Excise Tax Exemption Certificate for 2019 as requested by vendor, Rush Truck Centers. 5. 71526 Presentation to award contract of the sole bid received to Lumatec Lighting Service for the, "Roadway Light Fixtures and Maintenance," RFB: 2019-051-06-12-RFV. 6. 71529 Requesting authority to advertise and approval of procurement packet as attached hereto for: "Type D Hot Mix-Limestone Only"-RFB: 2019-086-08-21-RFV including the re-advertising of project if/when necessary. B. Pct. 1 1. 71469 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; B. Presentation of scoring grid (for the purposes of ranking by CC) the firms graded/evaluated through the County's approved "pool" of Engineering Firms for On-Call Professional Engineering Services for projects located within Hidalgo County Precinct No. 1. Melden & Hunt Fulcrum Consulting Services Alpha Infrastructure Evaluator 1 95 95 98 Evaluator 2 96 94 97 Evaluator 3 95 92 96 Score 95.33 93.66 97 RANK C. Authority for the Purchasing Department to negotiate a Professional Services Agreement for On-Call Professional Engineering Services for projects located within Hidalgo County Precinct No. 1 commencing with the No. ranked firm of:_________________________. 2. 71212 Requesting approval to purchase the following heavy equipment through the County's membership/participation with TASB-Buyboard Cooperative under (Contract# 515-16 Exp. 11/30/19): Requisition Vendor Model Amount #396408 Anderson Machinery 2016-(Used) Bomag MPH364R-2 Recycler $220,000.00 3. 70832 Presentation of the sole bid received for the purpose of award and approval of the contract to the responsible vendor meeting all specifications/requirements for project titled: "Hidalgo County Precinct No. 1-Hauling Services for Millings" to Terra Firma Material, LLC - C-19-081-07-31-19. C. Pct. 2 1. 71524 Acceptance and approval to execute AIA Document A133-2009 Guaranteed Maximum Price Amendment No. 2 between Hidalgo County and contractor, Erickson Construction, LLC. for the "Pct 2 Las Milpas Park Youth Facility" Project through Contract No. C-17-324-07-17, in the amount of $1,630,000.00 with authority to issue a Notice to Proceed [NTP], subject to legal counsel's final review and approval. 2. 71497 Authority to advertise and approval of procurement packet [subject to TxDOT's written notice of release of federal funding prior to distribution of packets to interested vendors/parties which may prompt the changing of applicable dates] for: Dicker Road Reconstruction Project (from Spur 115 (23rd St.) to FM 2061 (Jackson Rd)) in Hidalgo County Precinct No. 2, RFB No 2019-017-08-28, including re-advertisement of project when/if necessary or required. 3. 71482 Acceptance and approval of Supplemental Agreement No. 1 for services under Work Authorization No. 3, through Contract No. C-17-229-08-22 with B2Z Engineering, resulting in an estimated cost increase of $10,386.62 for the Pct 2 North San Juan Park Swimming Pool Project. 4. 71452 Approval of Work Authorization No. 2 (with an estimated cost of $19,300.00) as submitted by Quintanilla, Headley, & Associates, Inc., Contract No. C-18-307-02-26 to provide professional engineering services for the Pct 2 All Inclusive Park Project. D. Pct. 3 1. 70579 Requesting approval to purchase the following equipment through the County's membership/participation with Buyboard Cooperative under (Contract #529-17 expiring 05/31/2020): Req No Vendor Item Qty Amount 396552 Deere & Co Tractor 2 $ 152,416.68 396559 Deere & Co Loader 1 $ 13,703.32 396557 Deere & Co Flex Wing Rotary Cutter 2 $ 36,069.00 E. Pct. 4 1. 71465 A. Recommendation to take action to "cease" negotiations [no AIA document finalized or presented to CC] with the number one (1) ranked firm of The Warren Group [TWG] in connection with the "Design and Construction of Brewster Park" [located near intersection of U.S. 281 and FM 107 in Edinburg, Tx] Pct. #4 and cancel same as the original project was proposed by the previous administration and present Commissioner wishes to take time to reconsider/reexamine the concept, size and scope the project; B. Approval to send official notice to the other two (2) ranked firms of the circumstances surrounding the canceling of the project at this time. 2. 71381 Requesting approval of "On-Call" Professional Services Agreement with goERO International, LLC, d/b/a ERO Architects as it pertains to Architect Services for Precinct No4. F. Constables 1. 71294 Requesting authority to purchase two (2) 2019 Chevrolet Tahoe ppv 4x2 and one (1) 2020 Chevy Silverado 1500 for Constable Pct. 5 through the Countys Cooperative membership/participation with GoodBuy, Contract # 19-8F000 thru awarded vendor, Lake County Chevrolet, Inc. in the amount of $67,074.50 requisition 00395078 and $32,766.25 requisition 00397537. G. IT Department 1. 71468 Requesting authority to purchase Network Equipment for the new Network Operations Center from Insight Public Sector, Inc. in the total amount of $122,676.94 thru our membership/participation with DIR-TSO-4167, 4093. H. Budget & Management 1. 71353 A. Requesting approval to enter into 21 lease agreements for a term of 60 months each with awarded vendor, Enterprise Fleet Management, through Hidalgo County's membership with TIPS, contract # 190402, REQ#00397928, for an estimated total of $46,713.56, for the remaining 5 months of FY19; B. Requesting approval for Mr. Valde Guerra to sign, as an authorized signee, as previously approved through AI #63620. I. Colonia Access Program Pct. 4 1. 71354 A. Requesting acceptance and approval of Certificate of Construction Completion for Ware Country Subdivision as submitted by Castle Enterprises, LLC.; B. Acceptance and approval of payment Application No. Final (Retainage Release) in the amount of $3,963.87 for Castle Enterprises contractor vendor for Ware Country Subdivision as submitted by project engineer, SAMES Engineering under Contract #C-CAP-18-241-10-31. J. Sheriff's Office 1. 71490 a. Acceptance and approval of Work Authorization No. 2 (estimated cost of $32,097.76) as submitted by the project engineer, B2Z Engineering to provide preliminary design and construction phase services for the Hidalgo County Sheriff's Office Detention Barracks Project; b. Pursuant to contract with B2Z Engineering, (Article 14) C-18-273-11-20, a request for approval by the engineer to permit the subcontracting of Sentinel Research and Consulting to provide document review and research and analysis of Texas Commission on Jail Standards for the Hidalgo County Sheriff's Office Detention Barracks Project. 2. 71461 Pursuant to Article 2.04 of the current agreement between Hidalgo County and K2 Towers II, LLC for the Lease of Tower Space-FM 1925 & Rooth Rds. contract #E-18-017-02-20, approval to exercise/issue/send the thirty (30) day Notice of Termination as the County has just awarded and awaits execution of a new lease for tower space for which a transition to new site will commence. K. Co. Wide 1. 71400 A. Recommendation by the Purchasing Department for Commissioners Court NOT TO exercise the County's "Sole" and final one (1) year option to extend the current agreement for armored car services with Rochester Armored Car Co., Inc.; B. Pursuant to the action taken above/herein recommendation to exercise the County's "Sole" option to extend the current agreement with Rochester Armored Car Co., Inc. an additional sixty (60) days [as provided in current contract] so as to have no lapse in services while the procurement packet, specifically the specifications, scope of work, requirements, terms and condition are reviewed and redrafted with approval as to form by HC/DA-Civil prior to presentation to CC for approval and authority to publish advertisement of a Request for Bids. 2. 70634 Presentation of qualified responsible vendor submitting the lowest and best bid for the purpose of award and approval of the contract for Request for Bid titled: Hidalgo County- "Type D Hot Mix Asphalt-Gravel Only" through project No.: 2019-096-MEG. Commencing 08/27/2019. 3. 71304 Presentation of qualified responsible vendor submitting the lowest and best bid for the purpose of award and approval of the contract for Request for Bid titled: Hidalgo County- "Bottle Water Services" through project No.: 2019-123-MEG with term commencing 08/30/2019. L. Health & Human Services: 1. 71421 Acceptance of submitted proposal and approval to award job order contractor, Herrcon LLC through HC membership/participation with Buy Board Cooperative JOC Contract #581-19 for and through submitted: 1) Requisition #396564 - $ 34,149.85 for the Modification/Repair/install door access units for 7 clinics and processing of Purchase Orders.
Open Forum
26. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 71511 Private consultation and advice of counsel concerning pending or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client privilege under the authority of the Open Meetings Act Section 551.071, Government Code. D. 71514 Pending and/or potential litigation - DOL - Case # 1879689 E. 71509 Pending and/or potential litigation J-0656-18-K J-0256-17-K J-0269-17-K J-0547-18-K J-0143-19-K J-0323-17-K F. 71437 Cause #C-0561-18-I; Rosa Saldivar v Hidalgo County & Juan Arenas G. 71417 Claim of Emilia Vasquez 27. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with legal matters." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with legal matters" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 71518 Pending and/or potential litigation - DOL - Case # 1879689 D. 71510 Pending and/or potential litigation J-0656-18-K J-0256-17-K J-0269-17-K J-0547-18-K J-0143-19-K J-0323-17-K E. 71438 Cause #C-0561-18-I; Rosa Saldivar v Hidalgo County & Juan Arenas F. 71418 Claim of Emilia Vasquez
24. Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 71508 Discussion, consideration and action authorizing 30 day notice of termination to the Law Firm of Atlas, Hall and Rodriguez 31. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 71512 Presentation and Discussion on Meetings with Texas Commission on Environmental Quality regarding the Delta Region Water Management Project and the Raymondville Drain Restore Act Funding. B. 71515 Resolution in support of the United States Army Corps of Engineers Proposed Submittal of a Proposed Study Entitled Lower Rio Grande Valley Flood Risk Management and Resilience Project to the United States Congress under Section 7001 of the Water Resources Reform and Development Act 2014. C. 71502 Requesting approval of the District's Rerate Exposure Summary for 2018/2019 with Texas Municipal League (TML) for General Liability, Physical Damage, Property Damage and Workers Compensation D. 71387 Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-19-058-07-30, with B2Z Engineering, LLC, as it relates to "Professional Geotechnical Services On Call (on as needed basis)" for Hidalgo County Drainage District No.1 projects (subject to Legal Review). Approved for negotiations by the HCDD1 Board of Directors on July 1st , 2019 (AI#71048). E. 71391 Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-19-060-07-30, with Millennium Engineers Group, Inc., as it relates to "Professional Geotechnical Services On Call (on as needed basis)" for Hidalgo County Drainage District No.1 projects (subject to Legal Review). Approved for negotiations by the HCDD1 Board of Directors on July 1st , 2019 (AI#71048). F. 71450 Requesting approval to accept bid and approval to execute a Requirements Agreement with the sole responsible vendor submitting a bid meeting all specified requirements for RFB No.HCDD1-19-048-05-29 "Gasoline and Diesel (On & Off Highway)", subject to legal review and compliance to HB1295. G. 71460 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Concrete Mix and Related Items", RFB No. HCDD1-19-062-08-21, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. H. 71494 1. Approval of the Hidalgo County Drainage District No. 1 Investment Policy 2. Approval of Resolutions for Texas Class, Lone Star Investment Pool, and Multi-Bank Securities, Inc 3. Approval of Broker-Dealer List 2019 6. 2018 Bond Referendum Projects: A. 71451 1. Approval of Budget Amendment for (Advance) transfer in from General Fund to Capital Project Fund 134 2019 Bond Series in the amount of $2,534,047.13. 2. Approval of Budget Amendment to appropriate 2019 Bond Series Projects in the amount of $84,017,204.20. 7. 2012 Bond Referendum - 2013 Bond Series: A. 71443 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: J09 Drainage Improvements-Budget 300 1. Application for payment No. 8 in the amount of $16,167.72 from Castle Enterprises, LLC pertaining Construction Contract No. HCDD1-18-020-05-08 J09 Drainage Improvements Phase III. Project Engineer: Eric Dietrich, P.E.-Tedsi Infrastructure Group PO#634761 B. 71495 1. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-19-054-07-03, "Willacy County Relief Channel Overflow Structure Improvements", to RDH Site and Concrete, LLC, for Base Bid in the total amount $70,300.00, as recommended by HCDD1 Engineer II, Jose Noe Saldivar, P.E, (subject to Legal Approval and Compliance with HB1295). 2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". C. 71444 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Budget: 365-Rural Drainage Develpment Pct.4 1. Approval of Application for Payment No. 2 in the amount of $88,966.51 from Filegonia Site Contractors pertaining to Construction Contract No. HCDD1-18-060-12-11 Pct.4 RCW Subdivision Drainage Improvements. Project Engineer: Jose Noe Saldivar, P.E., -HCDD1. PO#636639 8. General Fund: A. 71522 Requesting authority to advertise and approval of plans and specifications developed by, Jose Noe Saldivar, P.E., HCDD1 Engineer II, for: “Trenton Drain Phase III Drainage Improvements” -RFB No. HCDD1-19-063-08-21, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required. 9. Right of Way Acquisitions: A. 71463 Requesting acceptance and approval of Donation Deed from JENNIFER COLLINS STONE; JAMES W. COLLINS, JR.; COURTNEY C. COLLINS; CAROLINE COLLINS BADOUH; VANNIE C. COLLINS; KATHLEEN C. COLLINS; CAROL C. DALTON; SAMUEL P. DALTON JR.; LORING C. DALTON; KATHLEEN E. DALTON; and WILLIAM T.A. DALTON, as it relates to La Reserva Ph I-A subdivision and authorize the Board Chair to execute acceptance. 10. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. 11. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 12. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 13. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 14. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 71475 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 71476 Presentation of Fund Information Report B. 71208 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of April and May of 2019. C. 71466 Discussion, consideration and approval to process the City of Alton 2018-2019 TIRZ payment, in the amount of $175,946.99, pursuant to the interlocal agreement between the City of Alton, Hidalgo County, and the Reinvestment Zone No. 1, City of Alton. 3. 2019 Intradepartmental transfers: A. 71520 Adult Probation - Hidalgo Co Drug Court (1289) B. 71519 Adult Probation - AIP (1289) C. 71499 2019 - Constable Precinct 4 (1100) D. 71498 2019 - DA FED SHRG (1252) E. 71378 2019 - WIC (1292) F. 71481 2019 - Constable Pct 1 (1100) G. 71485 2019 - Jail (1100) H. 71428 2019 - Constable Precinct 4 (1231) I. 71456 2019 - Fire Marshal (1100) J. 71464 2019 - Constable Pct 1 (1100) K. 71414 2019 - D.A. ASU (1281) L. 71380 2019 - D.A. CJD BPU (1281) M. 71403 2019 - D.A. CJD DVU (1281): N. 71394 2019 - JP Pct 3 Pl 2 (1100) O. 71405 2019 - District Clerk (1100) P. 71435 2019 - Health and Human Services Dept. / ELC (1293) Q. 71409 2019 - Health & Human Services Dept. / BBHW (1293) R. 71398 2019 - Health & Human Services Dept. / PHEP (1293) S. 71392 2019 - Health & Human Services Dept. / Child Health (1293) T. 71408 2019 - Health & Human Services Dept. / RLSS (1293) U. 71364 2019 - TXDOT Pct 1 M6W(US83-SH107) (1315) V. 71384 2019 - IT Department (1100) W. 71369 2019 - IT Department (1100) X. 71425 2019 - Pct.4 CO2019 (1355) Y. 71422 2019 - Pct.4 Rd. Maint (1200) Z. 71365 2019 - Pct.4 Road Maint (1200) AA. 71363 2019 - Flood Ctrl Wtr Extract 2018 (1100) BB. 71366 2019 - CC5 (1100) CC. 71362 2019 - Economic Development (1100) 4. 2019 Interdepartmental transfers: A. 71525 CO2018B-Pct 2 Las Milpas Park CRC Youth Facility Prj (1353): Approval of 2019 interdepartmental transfer from CO2018B-Pct 2 Hdlg CRC Youth Facility Prj into CO2018B-Pct 2 Las Milpas Park CRC Youth Facility Prj in the amount of $557,023.74 to fund project expenditures. B. 71472 Pct 2 Parks (1100): Approval of 2019 interdepartmental transfer from Pct 2 Sanitation (prog. 001) to Pct 2 Parks (prog. 008) in the amount of 13,000.00 to fund operating expenditures. C. 71521 13th CRT OF APP (1100): Approval of 2019 interdepartmental transfer from CO WIDE ADM-CONTINGENCY to 13 TH CRT OF APP-FURNITURE & FIXTURES in the amount of $2233.22 to fund the purchase of additional panels. D. 71483 CO2017- Pct 2 N SJ Park Swimming Pool Project (1351): Approval of 2019 interdepartmental transfer from CO2017-Pct 2 Indoor Baseball Park Project (prog. 155) into CO2017-Pct 2 N SJ Park Swimming Pool Project (prog. 148) in the amount of $3,290.94 to fund project expenditures. E. 71484 CO2016-Pct 2 N SJ Park Swimming Pool Project (1350): Approval of 2019 interdepartmental transfer from CO2016-Pct 2 (prog. 112), into CO2016-Pct 2 N SJ Park Swimming Pool Project (prog. 148) in the amount of $7,195.00 to fund project expenditures. F. 71467 WIC (1292): Approval of 2019 interdepartmental transfer from WIC Department 350, Program 022 to Program 025 in the amount of $8,000 to budget cost on the SNAP-BF grant that ends 9-30-19. G. 71350 Pct. #1: Approval of 2019 interdepartmental transfer from fund 1200 program 220 to program 005 in the amount of $2,720.66 to pay pending invoice. H. 71449 Pct 1 (1100): Approval of 2019 interdepartmental transfer from Pct. 1 CRC, (prog. 050) to Pct. 1 Parks, (prog 013), in the amount of $2,000.00 to fund general supplies expenses. I. 71454 Criminal District Attorney (1100): Approval of 2019 interdepartmental transfer from Autopsies, program 003, to Criminal DA, program 002, in the amount of $ 20,982.56. J. 71442 430th Judicial District Court (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm-Contingency to 430th Judicial District Court in the amount of $2,310.00 to fund Out of County Travel & Registration Fees. K. 71412 Approval of 2019 interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Emergency Srv Linn-SM (program 187) in the amount of $3,732.00 transfer will fund installation and fabrication of gate for the Linn Fire Station. L. 71415 Approval of 2019 interdepartmental transfer from Pct.4 Rd. Maint. (program 007) to Pct.4 Drain Imprv. Prj (036) in the amount of $322,502.73 to fund operating expenditures. 5. Planning Department: A. 71432 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 71218 District Clerk Fee monthly report for June 2019 $411,919.37 7. Tax Refunds: A. 71420 ACCOUNT NUMBER PAYER AMOUNT C7883-01-000-0001-00 CIELO PASO TIENDAS LP $12,182.05 C7883-01-000-0001-00 CIELO PASO TIENDAS LP $12,091.95 D8170-00-000-0001-00 PHILLIPS THOMAS F $2,541.78 D8170-00-000-0002-00 PHILLIPS THOMAS F $3,855.18 H1960-00-000-0001-00 THE HEIGHTS APARTMENTS $52,764.90 P7413-01-000-0003-00 PUENTE PARTNERS LP $8,204.38 P7413-01-000-0002-00 PUENTE PARTNERS LP $10,027.60 T2100-00-274-0007-14 NATIONAL TAX SEARCH LLC $13,885.50 B. 71416 ACCOUNT NUMBER PAYER AMOUNT M0150-00-076-0001-03 GIRASOL DEVELOPMENT GROUP LLC $3,376.78 C. 71413 ACCOUNT NUMBER PAYER AMOUNT E8465-99-000-0001-45 SOUNDSTREAM LAREDO INC $3,658.60 G1400-00-000-0030-02 CORELOGIC $2,842.92 J2120-00-000-0135-00 CORELOGIC $7,151.80 T3820-00-000-0022-00 CORELOGIC $6,937.67 T8310-00-000-0038-00 CORELOGIC $3,287.32 W0100-00-027-0007-13 DE ALBA BAKERY CONWAY, LLC $2,632.05 W3800-00-031-0000-05 FALCON INTERNATIONAL BANK $6,026.60 8. Membership Dues/Certifications: A. 71480 Public Affairs (1100): Requesting approval to pay the 2019 NATOA Membership fee for Jaclyn Trevino in the amount of $725.00 (Requisition is #00397065) with the authority for County Treasurer to issue check after auditing procedures are completed by County Auditor. B. 71491 Health & Human Services: Approval to pay the Texas Association of City & County Health Officials (TACCHO) membership for 2019-2020 year with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. C. 71410 Requesting approval to pay Certification application fee for Rolando Casas, for Plan Examiner 1, payable to Texas Commission on Fire Protection, in the amount of $85.00, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 398299. D. 71376 Justice of the Peace Pct.3 Pl.2 (1100): Requesting approval for annual 2019 JPCA membership dues in the amount of $60.00 for Juan "J.J." Pena, Jr., Justice of the Peace, with authority of County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor. E. 71361 District Clerk (1100): Requesting approval to pay the following 2019 membership fees for District Clerk Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor: 1) 2019 County & District Clerks' Association of Texas (CDCAT) $125.00 (req. no.398115) F. 71308 Public Defender's (1100): Requesting approval to pay membership dues for the Texas Criminal Defense Lawyers Association for Jose L. Bravo, First Asst. Public Defender; Sofia Kamal, Public Defender II; and Ashley Denise Mariscal, Public Defender II, in the total amount of $180.00 ($60.00 ea.) Requisition #397772, with authority for the County Treasurer to issue check after review, audit, and procedures are completed by County Auditor. G. 71357 Requesting approval to pay Certification application fees for Eric Sanchez, Chief Deputy Fire Marshal, for Advanced Fire Inspector and Advanced Fire Investigator, payable to Texas Commission on Fire Protection, in the total amount of $170.00, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 398097. 9. County Judge's Office: A. 71266 Economic Development (1100): Discussion, consideration, and approval of the Hidalgo County Small Town Economic Development Program's disbursement of payment in the amount of $20,000.00 to awarded recipient Cappadona Ranch. 10. Budget & Management: C. Interfund transfers: 1. 71426 Court Reporter Services (1239): Approval of interfund transfer from Co. Wide Adm.-Contingency (1100) to Court Reporter Services (1239) in the amount of $30,000.00 to fund other professional services expenses. 11. Purchasing Dept - Notes: B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 71527 Requesting authority to exercise the sixty (60) day grace period extension as provided in the current agreement contract E-18-111-08-14 with Information Management Solutions, LLC for HIdalgo County under the same rates, terms and conditions so as to have no lapse in services while procurement process in completed this project. B. 71504 Pursuant to provision #4 of the current agreements with The Storage House approval to issue/send the required ten (10) days of Notice of Termination for all ten (10) rental agreements for storage units rented for PCT 1 to store those items that needed to be removed to vacate the offices due to the June 2018 Rain Event through R-AI #65510 by CC 07-03-18. C. 71303 Authority to advertise and approval of draft procurement packet for Security Guard Services with authority to re-advertise if and when required or necessary. D. 71471 County Wide: Requesting authority to exercise the final one (1) year extension [under the same rates, terms and conditions] with Terra Firma Materials, LLC as provided in the current contract agreement C-18-101-07-31- "Hot Mix Cold Laid"(On an as needed basis). F. 71399 Public Affairs Division: Approval of one (1) 48 Month(Copier)Capital Lease with G.E.Capital Information Technology Solutions, dba, Ricoh Usa, through Hidalgo County's Participation/Membership with DIR Cooperative Contract (DIR-TSO-3041); Requisition# Months Model Monthly Payment 397482 48 IMC4500 $281.68 G. 71448 Approval of payment of Invoice #10621 in the amount of $4,220.00 submitted by the project engineer, Quintanilla, Headley and Associates, Inc., for engineering services provided under Contract C-17-238-08-22 (WA#2), for the Pct 2 Regional Linear Park Project. H. 71185 1. Requesting authority to advertise (including the authority to re-advertise) in the event that no bids are received and/or are rejected and the project is still required) and approval of procurement packet (i.e., specifications, legal notice, etc.) as attached hereto for Hidalgo County-SS-1 Emulsified Asphalt and Delivery Services-Hidalgo County 2019-120. 2. Requesting authority to exercise the sixty (60) day extension at the same rates, terms and conditions for “Hidalgo County SS-1 Emulsified Asphalt and Delivery Services contract #C-18-100-06-05 with Ergon Asphalt & Emulsions, Inc. [from 08-20-19 to 10-19-19] so as to have no lapse in services while procurement process is completed. I. 71402 County Wide: Requesting authority to exercise the final year extension [as provided under the current agreement under the same rates,terms and conditions] with Center for Disease Detection, LLC, C-17-153-08-08-"Laboratory Services" for Hidalgo County effective 11/30/19 - 11/29/20 J. 71374 Health Department: Approval of alarm permit application as required from the City of Pharr Police Department with authority for Executive Officer or authorized official to sign including authority for County Treasurer to issue check, after review and audit procedures are completed by County Auditor K. 71372 County Wide: Requesting authority to exercise the final year extension [under the same rates,terms and conditions] with ABM Janitorial Services-South Central, Inc. as provided in the current contract agreement C-17-061-10-10- "Custodial Services for Administration Building in Edinburg, TX" L. 71367 County Wide: Requesting authority to exercise the final year extension [under the same rates, terms and conditions] with Lewis & Ellis, Inc. as provided in the current contract agreement C-16-215-12-06- "Actuarial Consulting Services for Part I - GASB 43 and/or OPEB Valuation Analyses and Part II- Health Benefits Reserve Analysis". M. 71254 Approval to exercise the second (2) one (1) year extension [of four (4) possible] as provided under the current agreement between HIdalgo County with BIC Development Corp. #E-18-119-04-17 for the: "Lease of Office Space - WIC Program - Edinburg Administration Office" under the same rates, terms and conditions. N. 71301 Requesting approval of invoice #40068 under Work Authorization #7 in the amount of $2,531.84 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" to provide "Preliminary Design and Construction Phase Services for the County Service Facility", located in Hidalgo County Precinct 4. O. 71318 County Wide: 1.Requesting authority to exercise the first one (1) year extension term [two (2) possible] under the same rates,terms and conditions with Mid Valley Pest Control, LLC as provided in the current contract agreement C-18-056A1-08-28- "Pest Control Services" (On an as needed basis); 2.Requesting authority to exercise the first one (1) year extension term [two (2) possible] under the same rates,terms and conditions with Robert Sanchez d/b/a Kill- A-Bug Pest Control as provided in the current contract agreement C-18-056A2-08-28- "Pest Control Services" (On an as needed basis). P. 71327 County Wide: Requesting authority to exercise the sixty (60) day grace period extension as provided in the current service contract E-18-109-07-31 with Thyssenkrupp Elevator Corporation for the purposes of "Maintenance & Repair for Elevators Located In County Owned Buildings" under the same rates, terms and conditions effective 08/15/19 and expires 10/13/19 while procurement process is completed. Q. 71196 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County Clerk's Office - "Records Management & Document Imaging Process" RFP No 2019-187-00-00-MEG. including the re-advertisement of the project if/when necessary and/or required. R. 71385 Approval of the addition/deletion of fuel card users including, but not limited to the following: 1. Hidalgo County District Attorneys' Office - add fuel card users 2. Hidalgo Country Adult Probation Department - delete fuel card user 3. Hidalgo County Head start Program - add fuel card users S. 71523 Approval of the addition of a fuel card user including, but not limited to, the following: 1. Hidalgo County Adult Probation Department - fuel card user
71527 Requesting authority to exercise the sixty (60) day grace period extension as provided in the current agreement contract E-18-111-08-14 with Information Management Solutions, LLC for HIdalgo County under the same rates, terms and conditions so as to have no lapse in services while procurement process in completed this project.
71473 Approval to exercise the one (1) year extension as provided under Article 3 of the original contract #17-060-06-13 between Hidalgo County and Holt Texas, LTD. for Service & Maintenance of Generators - Sheriff's Office under the same terms and conditions effective August 12, 2019, through August 11, 2020, subject to submittal of HB1295.
Consent Agenda Items 10A & 10B
A. 71346 1. Approval of reimbursement in the amount of $932,426.77 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 07/05/19 to 07/17/19. 07/05-10/19 $585,979.75 07/11-17/19 $346,447.02 TOTAL $932,426.77 2. Approval of wire transfer to cover claims paid. B. 71347 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of July 1-15, 2019 in the amount of $44,874.94 and requesting approval of wire transfer.
District Attorney's Office: A. 71133 Proclamation declaring July 30th, 2019 as World Day against Trafficking in Persons in Hidalgo County.
TX. Agri-Life Extension Services: A. 71302 Introduction of Hidalgo County 4-H Ambassadors, Hidalgo County 4-H County Council and Health Texas Youth Ambassadors
2. 71168 a. Public Hearing, at 10:30 am, to consider public comments concerning the amount of mandatory payments required to be paid by paying hospitals for fiscal year 2020 and how the revenue derived from those payments is to be spent. b. Consideration and possible approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent. c. Consideration and possible approval for the Hidalgo County Tax Assessor/Collector to collect the mandatory payment required by Hidalgo County Health Care Funding District. d. Consideration and approval to assess mandatory payment annual rate. e. Consideration and approval to set quarterly assessment dates. f. Discussion and/or action, including, but not limited to Health Care Funding District and/or Expenditures.
B. 71323 DA - Texas Council on Family Violence (TCFV): 1. Approval of interlocal agreement between the Texas Council on Family Violence (TCFV) and the County of Hidalgo by and through the Criminal District Attorney’s Office. 2. Approval for Criminal District Attorney to sign interlocal agreement. 3. Approval of certification of revenues, as certified by the County Auditor, for the Texas Council on Family Violence grant and appropriation of same. C. 71333 Approval of amendment #3 to contract no. 2916PEN040 between the Hidalgo County District Attorney's Office and the Texas Workforce Commission with approval for the District Attorney to execute the contract as the authorized agent. D. 71411 DA-McCain Institute/ASU (1281): Approval to submit a ASU Grant #005 budget adjustment to the McCain Institute for International Leadership at Arizona State University. E. 71379 Hidalgo County DA's Office - Region 3 - Border Prosecution Unit (BPU) Grant (1281): Approval to submit a BPU Grant #2537808 budget adjustment to the Office of the Governor (OOG). F. 71215 Requesting Commissioners Court's approval, pursuant to Article 3, Section 52(a) of the Texas Constitution, for the DA's Office to purchase promotional items to include journals/ notebooks, drawstring backpacks, plastic bottles, ceramic mugs, magnets, pencils, tent(s), lapel pins, lanyards, banners, table covers, plastic bags, customized picture/ article frames, recognition plaques, banners, presentation folders, flyers, instructional & informational booklets/ pamphlets/ brochures for the period period of 7/30/19 - 12/31/19. The District Attorney's Office participates in and conducts, throughout the year, numerous conferences, meetings, career days, career fairs, health fairs, awareness events, trainings, instructional workshops, various committee meetings and orientations that focus on the criminal justice system and victims’ services as well as careers in those fields.
HIDTA - Task Force: A. 71336 HIDTA Task Force (1291): 1. Authorization and approval to accept award no. G19SS0002A, Supplement Number 1, Cooperative Agreement between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy in the amount of $92,200.00 for the grant period of 01/01/19-12/31/20. 2. Authorization for County Judge,as authorized official, to sign grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of certification of revenues by the County Auditor's Office and approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $92,200.00.
County Clerk's Office - Arturo Guajardo, Jr.: A. 71373 Reqeusting approval of Official Bond Renewal for Elections Administrator, Yvonne Ramon.
Sheriff's Office: A. 71331 Sheriff's Office - Operation Stonegarden FY16 (1284): Ratification of Advance payment request made for the remaining balance of $461,905.80 for FY 16 Operation Stonegarden. B. 71459 Pursuant to 351.0415(c)(5), Sheriff’s Office purchase and installation of a new stainless steel floor drain pan and removal of existing stainless steel floor drain pan in the kitchen floor drains’ areas, an improvement at the Adult Detention Facility, aka, County Jail, through HC’s membership/participation with PCA contract #3-220-19 TX awarded JOC vendor, Hunt & Woodruff Construction Company, LLC. in the amount of $12,976.92. C. 71317 Sheriff's Office - Operation Stonegarden FY17 (1284): Authorization to request a 4-month extension for National Incident-Based Reporting System (NIBRS) Grant and authorization for Judge Cortez to certify adjustment on eGrants. D. 71307 Sheriff Investigation (1226): Approval of certification of revenues by the County Auditor's Office in the amount of $110.63 (Interest Revenues). and approval of appropriation of funds into Fund 1226 from the unassigned fund balance in the amount of $29,979.l1; including interest earned in the amount of $110.63 for a total amount of $30,089.74.
Tax Office - Paul Villarreal: A. 71390 Discussion and approval to execute an inter-local agreement between the County of Hidalgo and the City of Palmhurst for implementation of scofflaw procedures and processes for vehicle registration denial services. B. 71388 Discussion and approval to execute an inter-local agreement between the County of Hidalgo and the City of Palmview for implementation of scofflaw procedures and processes for vehicle registration denial services.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 71506 Pct. 2 CRC - Alamo (1100): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Current Position Title Current Grade/ Step Proposed Position Title Proposed Grade/ Step Title Change 122-082 0001 Maintenance I G03/S03 Custodian II G03/S03 C. 71351 Health Department-Epidemiology and Laboratory Capacity for Infectious Disease (ELC) Grant (1293): 1. Approval of the following personnel actions effective 08/04/2019: Action Dept./ Prg. Slot # Position Title Grade Delete 340-069 0002 ZIKA Coordinator II 11 Delete 340-069 0003 ZIKA Research Analyst 10 Delete 340-069 0004 ZIKA Public Health Specialist I 09 Delete 340-069 0005 ZIKA Public Health Specialist I 09 Delete 340-069 0006 ZIKA Public Health Specialist I 09 Delete 340-069 0007 ZIKA Clerk II 03 2. Approval to create two Temporary Part-Time positions for 16 weeks beginning 08/05/2019 and ending 11/24/2019: Action Dept./ Prg. Slot # Position Title Grade Create 340-069 T008 ZIKA Public Health Specialist I 09 Create 340-069 T009 ZIKA Public Health Specialist I 09 3. Approval to waive the posting, hiring and enrollment procedures and transfer employee no. 221481 to ZIKA Public Health Specialist I (340-069-T008) effective 08/05/2019. 4. Approval to waive the posting, hiring and enrollment procedures and transfer employee no. 229482 to ZIKA Public Health Specialist I (340-069-T009) effective 08/05/2019. TDH T.B. ELIM (1293) / Health Clinics (1100): 5. Approval of the following personnel actions, effective 08/19/2019: Action Dept./ Prg. Slot # Position Title Grade Delete 340-011 0010 TB Medical Technician 05 Delete 340-003 0075 TB Medical Technician 05 D. 71324 Pct. 1 Administration (1200)/ Pct. 1 Road Maintenance (1200): 1. Approval of the following personnel actions, effective next full pay period 08/05/2019: Action Dept./ Prg. Slot # Position Title Grade Delete 121-004 0015 Administrative Assistant III 08 Create 121-005 0177 Maintenance III 07 2. Approval of interdepartmental transfer. E. 71322 Elections Department (1100): Approval to award discretionary step 2 to employee no. 103527, System Support Specialist III after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective next full pay period 08/05/2019. F. 71424 Approval to appoint Khatrina Te, student at Cornell University, as a volunteer/ intern under the Hidalgo County Auditor's Office for the period of July 30, 2019 to August 9, 2019. G. 71356 1. Discussion, consideration and approval to appoint Selvalakshmi Rathinavelu as a volunteer/ intern under the Hidalgo County Health and Human Services Department for the period of August 5, 2019 through December 30, 2019. 2. Discussion, consideration and approval to appoint Abel Mukete as a volunteer/ intern under the Hidalgo County Health and Human Services Department for the period of August 19, 2019 through December 30, 2019. 3. Discussion, consideration and approval to appoint Aaron Leal as a volunteer/ intern under Hidalgo County Health and Human Services Department for the period of August 19, 2019 through December 30, 2019. H. 71500 Discussion on a proposed Mother Friendly Worksite Policy for Hidalgo County employees. I. 71516 Discussion on a proposed On-Call Policy for Hidalgo County employees.
Urban County: A. 71389 Approval of land acquisition of Parcel #1 for the 2015 Flood Grant/ Trenton Drain Phase II and III (GLO 18-271-000-A923). B. 71386 Approval of land acquisition of Parcel #2 for the 2015 Flood Grant/ Trenton Drain Phase II and III (GLO 18-271-000-A923). C. 71401 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services-Construction Materials Geo-Technical Testing services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Construction Materials Geo-Technical Testing engineering firms from the County’s approved “pool” as graded and evaluated by the City of Weslaco, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 30 & 31 (2017-2018) Weslaco Water/Sewer Improvement Project funds. Professional Service Firm Grade Ranked Raba-Kistner Consultants, Inc. 96.33% Terracon Consultants, Inc. 95% Millennium Engineers Group 92.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ____________________________________ for the provision of Construction Materials Geo-technical Testing Service for an Urban County Program Years 30 & 31 (2017 & 2018) Weslaco Water/Sewer Improvement Project. D. 71329 Appointment of three (3) Board of Directors to Hidalgo Willacy Housing Finance Corporation to replace: Current Member New Appointment Hector Palacios Joseph Palacios A. C. Cuellar E. 71309 Requesting action to correct the base bid submitted by GO Underground, LLC total from $468,061.21 to $468,061.40, due to contractor’s mathematical error. Subject to compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with GO Underground, LLC in the amount of $468,061.40. UCP Funds from FYs 2015, 2017 & 2018 for Weslaco Water/Sewer Improvements line item will be utilized. F. 71328 Subject to compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with Diamond Eight Industries, LLC in the amount of $141,575.25. UCP Funds from FY’s 2017 & 2018 Progreso Street Improvements line item will be utilized. G. 71298 Request for approval to reject bids received for the Precinct No. 2 –Parks, Recreational Facility Improvements Project (N. San Juan Swimming Pool). Bid No. 5018-92-0306-5000-9200-UCP-GVG.
Health & Human Services Department: A. 71441 Discussion, consideration and action on the following: In accordance with the Hidalgo County Civil Service Commission Rules, requesting approval of mileage reimbursement and the payout of extra hours related to the "5th Annual No Refusal Weekend Project" coordinated between the Hidalgo County District Attorney's Office and Hidalgo County Sheriff's Office during Labor Day Weekend for the Health and Human Services Department staff at a rate of time and a half in addition to the employee's regular work hours and / or leave taken. B. 70978 Discussion and action to exclude any video recording in areas where Protected Health Information (PHI) may be captured within Hidalgo County Health & Human Services facilities as determined by Hidalgo County Health & Human Services authorized Administration but to maintain video recording in public areas such as lobbies, entrances, hallways, storage areas or as otherwise determined by authorized Administration as per Health & Human Services Department and County surveillance camera policies. This is supported by Hidalgo County Security Camera Policy (SCP.1) and will bring Hidalgo County Health & Human Services facilities in compliance with federal Health Insurance Portability and Accountability Act of 1996 (HIPAA), Texas Medical Records Privacy statute (Health & Safety Code, Chapter 181) and Texas Department of State Health Services Confidential Information Security Procedures. C. 71370 1. Requesting approval of the Contract Training Agreement by and between South Texas College and Hidalgo County Health and Human Services Department. The purpose of the Agreement is to have STC provide training on Medical Records Privacy (HB 300) and HIPAA as needed during the term of 09/01/2019 through 08/31/2020. 2. Requesting approval to have County Judge sign the Contract Training Agreement. D. 71344 1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $1,400.00 from the TB Control FY19 program income funds. 2. Requesting approval to appropriate program income funds in the amount of $1,400.00. E. Health Care Funding District: 1. 71312 Approval to ratify Local Provider Participation Fund letters dated 7-15-19 to HHSC from Hidalgo County for the following hospitals: Doctor's Hospital at Renaissance McAllen Hospitals LP Knapp Medical Center Mission Hospital Inc. Columbia Rio Grande Regional Hospital 2. 71168 a. Public Hearing, at 10:30 am, to consider public comments concerning the amount of mandatory payments required to be paid by paying hospitals for fiscal year 2020 and how the revenue derived from those payments is to be spent. b. Consideration and possible approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent. c. Consideration and possible approval for the Hidalgo County Tax Assessor/Collector to collect the mandatory payment required by Hidalgo County Health Care Funding District. d. Consideration and approval to assess mandatory payment annual rate. e. Consideration and approval to set quarterly assessment dates. f. Discussion and/or action, including, but not limited to Health Care Funding District and/or Expenditures.
Community Service Agency: A. 71447 Foster Grandparent Program: 1. Approval to create regular part-time position, effective upon Commissioners' Court approval: Action Slot # Position Title Budgeted Salary Create 0001 Foster Grandparent Recruiter-Manager $28,000.00 Senior Companion Program: 2. Approval of the following personnel action, effective upon Commissioners' Court approval: Action Slot # Position Title Budgeted Salary Create 0001 Senior Companion Recruiter-Manager $31,000.00
Elections Administration: A. 71319 Discussion on Election updates.
WIC: A. 71393 WIC-Extra Funding Other: (1292) 1. Requesting approval to accept the FY 2019 Extra Funding-Other Grant. 2. Requesting approval of certification of revenues, as certified by the Co. Auditor, in the amount of $10,000.00 and appropriation of same. WIC - Snap-BF:(1292) 1. Requesting approval to accept the FY 2019 Snap-BF grant in the amount of $8,000.00.
Planning Department: A. 71429 1. Preliminary Approval with Variance Request a. Caledonia Estates Phase III Subdivision- Pct. 4 (Ricardo R. Salinas) (Curry Road & Cesar Chavez Road) No. of Lots: 42 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by City of Edinburg. Paved: Yes, Curry Road is paved and 4 internal streets to be paved. 2. Preliminary Approval a. Las Villas Estates Subdivision- Pct. 1 (Kyndel W. Bennett) (Mile 4 West Road & Mile 12 ½ North Road) No. of Lots: 61 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s Paved: Yes, Mile 4 West Road is paved. Mile 12 ½ North Road and 3 internal streets to be paved. 3. Final Approval a. Replat of Lot 9 Vista Bonita No. 10 Subdivision- Pct. 4 (Alejandro Escobedo) (Sunrise Street & F.M. 2812) No. of Lots: 2 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation and surface run-off onto Sunrise Street road side ditch and existing drainage swales. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s have been installed for (2) single family lots. Paved: Yes, Sunrise Street is paved. b. Mezquite Moore Subdivision- Pct. 2 (Ricardo Cazares) (Moore Road & Tower Road) No. of Lots: 36 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch . ETJ: Yes, approved by the City of Alamo. Water: Yes, provided by Military Highway Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by Military Highway Water Supply Corporation. Paved: Yes, Moore Road and Mezquite Drive are paved. Streetlights: 5 Streetlights
Precinct #1 - Comm. Fuentes: A. 71496 Discussion and approval of a resolution in support of The United States Army Corps of Engineers (USACE) proposed submittal of a proposed study entitled Lower Rio Grande Valley Flood Risk Management and Resilience Project to the United States Congress under Section 7001 of the Water Resources Reform and Development Act (WRRDA) 2014.
Precinct #2 - Comm. Cantu: A. 71487 Requesting approval to accept counter-offer to purchase a tract of land known as Parcel 2 for the Pct 2 Las Milpas Road/Arena Drive Road Project.
Precinct #3 - Comm. Flores: A. 71427 Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel No. 63 associated with Veterans Blvd. from Abram Road to La Homa Road (ROW CSJ #0865-01-111) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
Precinct #4 - Comm. Torres: A. 71406 Requesting approval for the RGV Food Bank Distribution to use the San Carlos Endowment Center Community/Cultural Rooms (including the parking lot area) at Precinct 4 on Wednesday, August 14, 2019 from 9 am-12 pm.
Budget & Management: A. 71433 Various Departments: Approval of salary schedule changes as per Exhibit A in accordance with Hidalgo County Classification and Compensation Pay Plan. B. 71440 Various Departments: Approval of salary schedule changes as per Exhibit A. C. 71355 Pct 4 Drainage Improvement Project (1200): Requesting approval of the Certification of Revenue by County Auditor in the amount of $79,929.86 from the Pct 4 Drainage Improvement Project Labor Reimbursements and appropriation of the same. D. 71352 Pct 4 Drainage Improvement Project (1200): Requesting approval of the Certification of Revenue by County Auditor in the amount of $348,421.68 from the Pct 4 Drainage Improvement Project Labor Reimbursements and appropriation of the same.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 71503 A. Requesting rescission of Amendment #1 for the Inter-local Cooperation Agreement between Hidalgo and Cameron Counties in connection with the "Housing of Inmates" approved by CC under R-AI#71067 on meeting date of 07-01-19; B. Approval of a new Amendment #1 to the current Inter-local Cooperation Agreement [ILA] between Hidalgo and Cameron Counties in connection with the Housing of Inmates with an effective date of June 20, 2019. 2. 71507 A. Discussion and action on consulting services Request for Proposals for Hidalgo County's Self-Funded Insured Group Health Program with any inclusions, modifications, additions or deletions to the current Exhibits A & B [as sent to all] for review on July 24, 2019; B. Authority to advertise the RFP for: Consulting Services for Self-Funded Insured Group Health Program for Hidalgo County. 3. 71431 A. Action for HC to exercise, issue and send the thirty (30) day written notice of termination [as provided under the current agreement] with Robert Pena, Jr., dba, Texas Energy Consultants; B. Authority to publish a Request for Proposal titled: Professional Energy Consulting Services for Hidalgo County and approval of Exhibits A & B [Scope of Services/Requirements/Etc.and Evaluation Criteria] with any modifications directed by CC and complete procurement packet subject to HC-DA/Civil final review as to form prior to distribution; C. Options for discussion and action on the RFP for Electric Energy Provider for Hidalgo County: 1. Release packet drafted by Purchasing Dept. [based on the previous RFP of 2015] directly to cooperative awarded vendors, aggregation pools, etc. with final review as to legal form by HC-DA/Civil including any modifications directed by CC; 2. Delay the RFP for Electric Energy Provider until the award/engagement of a Professional Energy Consultant to assist in the procurement process for the project. 4. 71404 Requesting authority for Valde Guerra, County Executive Officer, to sign and submit Federal Excise Tax Exemption Certificate for 2019 as requested by vendor, Rush Truck Centers. 5. 71526 Presentation to award contract of the sole bid received to Lumatec Lighting Service for the, "Roadway Light Fixtures and Maintenance," RFB: 2019-051-06-12-RFV. 6. 71529 Requesting authority to advertise and approval of procurement packet as attached hereto for: "Type D Hot Mix-Limestone Only"-RFB: 2019-086-08-21-RFV including the re-advertising of project if/when necessary. B. Pct. 1 1. 71469 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services; B. Presentation of scoring grid (for the purposes of ranking by CC) the firms graded/evaluated through the County's approved "pool" of Engineering Firms for On-Call Professional Engineering Services for projects located within Hidalgo County Precinct No. 1. Melden & Hunt Fulcrum Consulting Services Alpha Infrastructure Evaluator 1 95 95 98 Evaluator 2 96 94 97 Evaluator 3 95 92 96 Score 95.33 93.66 97 RANK C. Authority for the Purchasing Department to negotiate a Professional Services Agreement for On-Call Professional Engineering Services for projects located within Hidalgo County Precinct No. 1 commencing with the No. ranked firm of:_________________________. 2. 71212 Requesting approval to purchase the following heavy equipment through the County's membership/participation with TASB-Buyboard Cooperative under (Contract# 515-16 Exp. 11/30/19): Requisition Vendor Model Amount #396408 Anderson Machinery 2016-(Used) Bomag MPH364R-2 Recycler $220,000.00 3. 70832 Presentation of the sole bid received for the purpose of award and approval of the contract to the responsible vendor meeting all specifications/requirements for project titled: "Hidalgo County Precinct No. 1-Hauling Services for Millings" to Terra Firma Material, LLC - C-19-081-07-31-19. C. Pct. 2 1. 71524 Acceptance and approval to execute AIA Document A133-2009 Guaranteed Maximum Price Amendment No. 2 between Hidalgo County and contractor, Erickson Construction, LLC. for the "Pct 2 Las Milpas Park Youth Facility" Project through Contract No. C-17-324-07-17, in the amount of $1,630,000.00 with authority to issue a Notice to Proceed [NTP], subject to legal counsel's final review and approval. 2. 71497 Authority to advertise and approval of procurement packet [subject to TxDOT's written notice of release of federal funding prior to distribution of packets to interested vendors/parties which may prompt the changing of applicable dates] for: Dicker Road Reconstruction Project (from Spur 115 (23rd St.) to FM 2061 (Jackson Rd)) in Hidalgo County Precinct No. 2, RFB No 2019-017-08-28, including re-advertisement of project when/if necessary or required. 3. 71482 Acceptance and approval of Supplemental Agreement No. 1 for services under Work Authorization No. 3, through Contract No. C-17-229-08-22 with B2Z Engineering, resulting in an estimated cost increase of $10,386.62 for the Pct 2 North San Juan Park Swimming Pool Project. 4. 71452 Approval of Work Authorization No. 2 (with an estimated cost of $19,300.00) as submitted by Quintanilla, Headley, & Associates, Inc., Contract No. C-18-307-02-26 to provide professional engineering services for the Pct 2 All Inclusive Park Project. D. Pct. 3 1. 70579 Requesting approval to purchase the following equipment through the County's membership/participation with Buyboard Cooperative under (Contract #529-17 expiring 05/31/2020): Req No Vendor Item Qty Amount 396552 Deere & Co Tractor 2 $ 152,416.68 396559 Deere & Co Loader 1 $ 13,703.32 396557 Deere & Co Flex Wing Rotary Cutter 2 $ 36,069.00 E. Pct. 4 1. 71465 A. Recommendation to take action to "cease" negotiations [no AIA document finalized or presented to CC] with the number one (1) ranked firm of The Warren Group [TWG] in connection with the "Design and Construction of Brewster Park" [located near intersection of U.S. 281 and FM 107 in Edinburg, Tx] Pct. #4 and cancel same as the original project was proposed by the previous administration and present Commissioner wishes to take time to reconsider/reexamine the concept, size and scope the project; B. Approval to send official notice to the other two (2) ranked firms of the circumstances surrounding the canceling of the project at this time. 2. 71381 Requesting approval of "On-Call" Professional Services Agreement with goERO International, LLC, d/b/a ERO Architects as it pertains to Architect Services for Precinct No4. F. Constables 1. 71294 Requesting authority to purchase two (2) 2019 Chevrolet Tahoe ppv 4x2 and one (1) 2020 Chevy Silverado 1500 for Constable Pct. 5 through the Countys Cooperative membership/participation with GoodBuy, Contract # 19-8F000 thru awarded vendor, Lake County Chevrolet, Inc. in the amount of $67,074.50 requisition 00395078 and $32,766.25 requisition 00397537. G. IT Department 1. 71468 Requesting authority to purchase Network Equipment for the new Network Operations Center from Insight Public Sector, Inc. in the total amount of $122,676.94 thru our membership/participation with DIR-TSO-4167, 4093. H. Budget & Management 1. 71353 A. Requesting approval to enter into 21 lease agreements for a term of 60 months each with awarded vendor, Enterprise Fleet Management, through Hidalgo County's membership with TIPS, contract # 190402, REQ#00397928, for an estimated total of $46,713.56, for the remaining 5 months of FY19; B. Requesting approval for Mr. Valde Guerra to sign, as an authorized signee, as previously approved through AI #63620. I. Colonia Access Program Pct. 4 1. 71354 A. Requesting acceptance and approval of Certificate of Construction Completion for Ware Country Subdivision as submitted by Castle Enterprises, LLC.; B. Acceptance and approval of payment Application No. Final (Retainage Release) in the amount of $3,963.87 for Castle Enterprises contractor vendor for Ware Country Subdivision as submitted by project engineer, SAMES Engineering under Contract #C-CAP-18-241-10-31. J. Sheriff's Office 1. 71490 a. Acceptance and approval of Work Authorization No. 2 (estimated cost of $32,097.76) as submitted by the project engineer, B2Z Engineering to provide preliminary design and construction phase services for the Hidalgo County Sheriff's Office Detention Barracks Project; b. Pursuant to contract with B2Z Engineering, (Article 14) C-18-273-11-20, a request for approval by the engineer to permit the subcontracting of Sentinel Research and Consulting to provide document review and research and analysis of Texas Commission on Jail Standards for the Hidalgo County Sheriff's Office Detention Barracks Project. 2. 71461 Pursuant to Article 2.04 of the current agreement between Hidalgo County and K2 Towers II, LLC for the Lease of Tower Space-FM 1925 & Rooth Rds. contract #E-18-017-02-20, approval to exercise/issue/send the thirty (30) day Notice of Termination as the County has just awarded and awaits execution of a new lease for tower space for which a transition to new site will commence. K. Co. Wide 1. 71400 A. Recommendation by the Purchasing Department for Commissioners Court NOT TO exercise the County's "Sole" and final one (1) year option to extend the current agreement for armored car services with Rochester Armored Car Co., Inc.; B. Pursuant to the action taken above/herein recommendation to exercise the County's "Sole" option to extend the current agreement with Rochester Armored Car Co., Inc. an additional sixty (60) days [as provided in current contract] so as to have no lapse in services while the procurement packet, specifically the specifications, scope of work, requirements, terms and condition are reviewed and redrafted with approval as to form by HC/DA-Civil prior to presentation to CC for approval and authority to publish advertisement of a Request for Bids. 2. 70634 Presentation of qualified responsible vendor submitting the lowest and best bid for the purpose of award and approval of the contract for Request for Bid titled: Hidalgo County- "Type D Hot Mix Asphalt-Gravel Only" through project No.: 2019-096-MEG. Commencing 08/27/2019. 3. 71304 Presentation of qualified responsible vendor submitting the lowest and best bid for the purpose of award and approval of the contract for Request for Bid titled: Hidalgo County- "Bottle Water Services" through project No.: 2019-123-MEG with term commencing 08/30/2019. L. Health & Human Services: 1. 71421 Acceptance of submitted proposal and approval to award job order contractor, Herrcon LLC through HC membership/participation with Buy Board Cooperative JOC Contract #581-19 for and through submitted: 1) Requisition #396564 - $ 34,149.85 for the Modification/Repair/install door access units for 7 clinics and processing of Purchase Orders.
Open Forum
26. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 71511 Private consultation and advice of counsel concerning pending or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client privilege under the authority of the Open Meetings Act Section 551.071, Government Code. D. 71514 Pending and/or potential litigation - DOL - Case # 1879689 E. 71509 Pending and/or potential litigation J-0656-18-K J-0256-17-K J-0269-17-K J-0547-18-K J-0143-19-K J-0323-17-K F. 71437 Cause #C-0561-18-I; Rosa Saldivar v Hidalgo County & Juan Arenas G. 71417 Claim of Emilia Vasquez 27. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with legal matters." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with legal matters" and authority to submit letter of engagement (subject to compliance with HB1295)
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 71518 Pending and/or potential litigation - DOL - Case # 1879689 D. 71510 Pending and/or potential litigation J-0656-18-K J-0256-17-K J-0269-17-K J-0547-18-K J-0143-19-K J-0323-17-K E. 71438 Cause #C-0561-18-I; Rosa Saldivar v Hidalgo County & Juan Arenas F. 71418 Claim of Emilia Vasquez
24. Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 71508 Discussion, consideration and action authorizing 30 day notice of termination to the Law Firm of Atlas, Hall and Rodriguez 31. Adjourn