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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
May 21, 2019
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 70250   Resolution in Honor of Excellence in the Hidalgo County Sheriff’s Office
 
B. 70470   Proclamation declaring May as Elder Abuse Prevention Month.
 
C. 70471   Proclamation declaring the month of May as Older Americans Month.
 
D. 70450   Approval to submit the 2020 Census New Construction Program Registration Form on behalf of the County of Hidalgo.
 
6.   District Attorney's Office:
 
A. 70285   DA-Victim Assistance Program Grant (VAP)(1281):
Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG).
 
7.   HIDTA - Task Force:
 
A. 70495   HIDTA (1291):
1. Authorization to submit the reprogram request to move FY17 grant funds from Fringes to Overtime/Fringes in order to expend grant funds.
2. Authorization of transfer.
3. Authorization to accept Approved Reprogram #6.
 
8.   Sheriff's Office:
 
A. 70480   1. Authorization to accept the Approval Notice in reference to Operation Stonegarden FY 2018 for the amount of $1,665,000.00.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2018 Operation Stonegarden Grant.
5. Approval to appropriate the budget for Sheriff's Office portion of the FY 2018 Operation Stonegarden Grant in the amount of $1,665,000.00.
 
B. 70499   Sheriff - Operation Stonegarden (1284):
Authorization and approval to request an extension in reference to Operation Stonegarden FY2017. New termination date: June 30, 2019.
 
C. 70360   Discussion, consideration and approval to appoint Colby Camarillo, student at the University of Texas Rio Grande Valley as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of September 2019 to December 2019.
 
9.   Constable Pct. #2:
 
A. 70407   1. Authorization to accept the Approval Notice in reference to Operation Stonegarden FY 2018 for the amount of $90,000.00.
2. Authorization and approval for the County Judge, as authorized official, to electronically accept grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2018 Operation Stonegarden Grant.
5. Approval to appropriate the budget for Constable Pct. 2 Office portion of the FY 2018 Operation Stonegarden Grant in the amount of $90,000.00.
 
10.   Constable Pct. #3:
 
A. 70442   1. Authorization to accept the Approval Notice in reference to Operation Stonegarden FY2018 in the amount of $110,000.00.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
3. Authorization to pay Overtime reimbursable under grant terms and conditions.
4. Approval of Certification of Revenues, as certified by County Auditor, for the FY2018 Operation Stonegarden Grant.
5. Approval to appropriate the budget for Constable Precinct 3 Office's portion of FY2018 Operation Stonegarden Grant in the amount of $110,000.00.
 
11.   Constable Pct. #4:
 
A. 70312   Constable Pct.4:
Requesting approval to process the following invoice as a claim with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor: Burns Motors; Invoice No. CHCS771621; Invoice Date 03/19/2019; Invoice Amount $135.00.
 
B. 70206   Constable Precinct 4 CCP59 (1231):
Approval of 2019 appropriation of fund balance for Constable Precinct 4 Chapter 59 in the amount of $221,456.54.
 
12.   Tax Office - Paul Villarreal:
 
A. 70317   Approval and authorization to increase the change fund for the San Juan and Weslaco Substations in the amount of $200.
 
13.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 70279   Discussion, consideration and action on re-appointment of Civil Service Commission member, Jaime Ortiz
 
C. 70352   Requesting permission by the City of Edinburg to use county parking lots north of the courthouse on Friday, May 24, 2019 (6pm-11:30pm) and Saturday, May 25, 2019 (4pm-11:30pm) during their 2nd Annual Music Fest
 
14.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 70431   Classification and Compensation Pay Plan:
1. Approval of the following position inventory list changes:
Action Current Grade Current Title Proposed Grade Proposed Title
Title Change 11 System Support Specialist I 11 System Support Specialist II
Title Change 13 System Support Specialist II 13 System Support Specialist III
Add - - 09 System Support Specialist I
Add - - 09 Athletic Trainer
Delete 15 System Support Specialist III - -
Delete 15 Program Manager II, System Support - -
Delete 09 Coordinator I, Athletic - -

2. Approval to revise the position inventory list.
 
C. 70282   Tax Office (1100):
Approval of the following personnel actions, effective next full pay period 05/27/2019:
Action Dept./ Prg. Slot # Obj. Code Position Title Current Allowance Proposed Allowance
Delete Auto Allowance 140-001 0030 118 Deputy Clerk II $750.00 $0.00
Delete Auto Allowance 140-001 0041 118 Administrative Assistant III $1,500.00 $0.00
Delete Auto Allowance 140-001 0162 118 Accountant I $1,500.00 $0.00
Add Auto Allowance 140-001 0011 118 Executive Assistant II $0.00 $1,500.00
Add Auto Allowance 140-001 0180 118 Administrative Assistant III $0.00 $750.00
Add Auto Allowance 140-001 0200 118 Executive Assistant I $0.00 $750.00
Add Auto Allowance 140-001 0209 118 Research Analyst II $0.00 $1,500.00
 
D. 70349   Criminal District Attorney (1100)/ DA CCP 59 (1223)/ DA Pretrial Intervention Prg. (1225) :
Approval of the following discretionary step adjustment pursuant to Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners' Court approval:
Dept./ Prg. Slot # Position Title Current Grade/Step Proposed Grade/Step
080-002 0151 Assistant District Attorney IV G19/S01 G19/S05
080-007 0187
080-015 0036
 
E. 70351   Domestic Relations Office (1100):
Approval of the following personnel actions, effective upon Commissioners' Court approval:
Action Dept./ Prg. Slot # Position Title Grade
Delete 125-029 0001 Program Manager II, Domestic Relations 15
Create 125-029 0002 Director, Domestic Relations Office 20
 
F. 70359   TJJD-A Basic DS (1294)/ Juvenile DIR Supervision (1100):
1. Approval of the following personnel actions, effective upon Commissioners' Court approval:
Action Dept./ Prg. Slot # Position Title Current Grade & Step/ Allowance Proposed Grade & Step/ Allowance
Create Allowance Slot to Provide Longevity 330-010 7103 Probation Officer Non-Classified Non-Classified
330-001 7148 $0.00 $540.00
2. Approval of interdepartmental transfer.
 
G. 70409   WIC - Summer Food Program Grant (1292):
Approval to create six (6) Temporary Part-Time positions for 10 weeks beginning 06/10/2019 and ending 08/16/2019:
Action Dept./ Prg. Slot # Position Title Grade
Create 350-020 T001 Referral Resource Specialist I Non-Classified
Create 350-020 T002 Referral Resource Specialist I Non-Classified
Create 350-020 T003 Referral Resource Specialist I Non-Classified
Create 350-020 T004 Referral Resource Specialist I Non-Classified
Create 350-020 T005 Referral Resource Specialist I Non-Classified
Create 350-020 T006 Referral Resource Specialist I Non-Classified
 
H. 70417   Pct. 4 Sanitation (1100):
1. Approval of the following personnel actions, effective next full pay period 05/27/2019:
Action Dept./ Prg. Slot # Position Title Grade/ Step
Delete 124-001 0003 Truck Driver III G08/S01
Delete 124-001 0010 Sanitation Attendant I G03/S03
Delete 124-001 0014 Supervisor III G13/S01
Delete 124-001 0016 Maintenance I G03/S03
Create 124-001 0026 Accounts Payable Specialist III G10/S08
Create 124-001 0027 Coordinator I G09/S01
Create 124-001 0028 Crew Leader I G07/S01
Create 124-001 0029 Crew Leader I G07/S01
Create 124-001 0030 Inventory Specialist II G06/S01

2. Approval to waive the posting, hiring and enrollment procedures and transfer employee no. 157716 from Accounts Payable Specialist III, Grade 10 Step 08 (124-007-0004) to Accounts Payable Specialist III, Grade 10 Step 08 (124-001-0026) pursuant to Section 3.49 G of the Civil Service Commission Rules, effective next full pay period 05/27/2019.
 
I. 70452   Pct. 2 Parks (1100):
Approval of the following personnel actions, effective next full pay period 05/27/2019:
Action Dept./ Prg. Slot # Current Position Title Requested Position Title Grade
Title Change 122-008 0046 Coordinator I, Athletic Athletic Trainer 09
 
J. 70454   Health Benefits ADM (2201):
Approval of the following personnel actions, effective next full pay period 05/27/2019:
Action Dept./ Prg. Slot # Position Title Grade
Create 115-009 0016 Athletic Trainer 09
Create 115-009 0017 Athletic Trainer 09
 
K. 70467   Indigent Defense (1100):
Approval of the following discretionary step adjusment pursuant to Section 8.03 of the Classification and Compensation Plan, effective next full pay period 05/27/2019:
Dept./ Prg. Slot # Position Title Current Grade/ Step Proposed Grade/ Step
070-001 0006 Eligibility Specialist G06/01 G06/S02
 
15.   Urban County:
 
A. 70447   1. Requesting acceptance and action to correct the base bid submitted by RGV Asphalt, LLC total from $267,000.00 to $265,652.43, due to contractor’s mathematical error.

2. Subject to compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with RGV Asphalt, LLC, in the amount of $265,652.43. Sullivan City UCP Funds from Fiscal Years 28 & 30 (2015 & 2017) Flood Drainage Improvements line item will be utilized.
 
B. 70316   The Urban County Program is requesting approval of a Budget & Program Amendment for the City of La Joya. The proposed amendment is for the Fiscal Year 31 (2018) Work Plan.
 
C. 70393   The Urban County Program is requesting approval of a Budget & Program Amendment for the City of Hidalgo. The proposed amendment is for the Fiscal Year 31 (2018) Work Plan.
 
D. 70396   Approval of land acquisition of Parcel # 5 for the 2015 Flood Grant/ Trenton Drain Phase II and III (GLO 18-271-000-A923).
 
E. 70395   Approval of land acquisition of Parcel # 4 for the 2015 Flood Grant/ Trenton Drain Phase II and III (GLO 18-271-000-A923).
 
16.   Health & Human Services Department:
 
A. 70394   1. Requesting approval to accept the Medicaid Administrative Claiming Program contract from the Texas Health & Human Services Commission. The Contract is effective on the signature date of the latter of the Parties to sign and terminates on August 31, 2024. The purpose of this partnership is to assist HHSC in providing effective and timely access to care for Medicaid-eligible clients and their families, more appropriate utilization of Medicaid-covered services and to promote activities that reduce the risk of poor health outcomes for the state's most vulnerable populations.
2. Requesting approval for County Judge to sign the MAC contract, Contract Affirmations, Texas HHS System Security & Privacy Inquiry Statement, Federal Assurances for Non-Construction Programs and the Certification Regarding Lobbying.
3. Requesting approval of Chief Administrative Office - Hidalgo County Health & Human Services Department to sign the MAC Quarterly Invoices after review by County Auditor.
 
B. 70372   1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $162,841.40. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming program.
2. Requesting approval to appropriate the MAC budget in the amount of $162,841.40.
 
C. 70378   1. Requesting approval to accept the Regional Local Service System / Local Public Health Services grant contract no. HHS000485600009 in the amount of $204,806.00 for the period of 09/01/2019 to 08/31/2021.
2. Requesting approval for County Judge to e-sign the RLSS/LPHS contract, Contract Affirmations, Fiscal Federal Funding Accountability and Transparency Act Certification, Certification Regarding Lobbying and the Assurances of Non-Construction Programs Statement.
3. Requesting approval of the Certification of Revenue in the amount of $204,806.00.
4. Requesting approval of the budget appropriation in the amount of $102,403.00 for the FY 20 budget period and $102,403.00 for the FY 21 budget period.
 
D. 70382   1. Requesting approval to accept the Preventive Health & Health Services contract 537-17-0287-00001 Amendment No. 3 in the amount of $250,000.00 for the period of 10/01/2019 to 08/31/2021.
2. Requesting approval for County Judge to e-sign the PHHS grant contract Amendment, Fiscal Federal Funding Accountability & Transparency Act Certification, Assurance of Non-Construction Programs Statement and the Certification Regarding Lobbying.
3. Requesting approval of the Certification of Revenue in the amount of $250,000.00.
4. Requesting approval of the budget appropriation in the amount of $125,000.00 for the FY 20 budget period and $125,000.00 for the FY 21 budget period.
 
E. 70310   1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $132,318.85. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming program.
2. Requesting approval to appropriate the MAC budget in the amount of $132,318.85.
 
F. 70327   1. Requesting approval to accept the Public Health Emergency Preparedness grant contract No. 537-18-0176-00001 Amendment No. 03. This Amendment will add $654,166.00 for the Contract period beginning July 1, 2019 through June 30, 2020 and requires $65,417.00 in local matching funds.
2. Requesting approval for County Judge to e-sign the PHEP grant contract Amendment and the Fiscal Federal Funding Accountability and Transparency Act Certification.
3. Requesting approval of the Certification of Revenue in the amount of $654,166.00.
4. Requesting approval of the budget appropriation in the amount of $574,166.00 in grant funds and $57,417.00 in local match funds.
5. Requesting approval of the budget appropriation for the All-Hazards Conference of $80,000.00 in grant funds and $8,000.00 in local match funds.
 
G. 70331   1. Requesting approval to accept the Tuberculosis Prevention and Control State grant contract No. HHS000486400001 in the amount of $605,561.00 for the period of 09/01/2019 to 08/31/2020. This grant program requires $121,112.00 in local matching funds.
2. Requesting approval for County Judge to e-sign the TB State contract and the Texas HHS System Security & Privacy Inquiry Statement.
3. Requesting approval of the Certification of Revenue in the amount of $605,561.00 in grant funds and $24,000.00 in program income funds.
4. Requesting approval of the budget appropriation in the amount of $605,561.00 in grant funds, $121,112.00 in local matching funds and $24,000.00 in program income funds.
 
H. 70299   1. Discussion, consideration and approval to draw down funds for the Uniform Hospital Rate Increase Program in the amount to be determined by Health and Human Services Commission (HHSC) instructions from the Local Provider Participation Fund (LPPF) with an IGT transfer date of and settlement date of

2. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund (LPPF) in the amount to be determined by HHSC instructions.

3. Approval of 2019 appropriation of funds from the LPPF in the amount to be determined by HHSC.
 
I. 70402   Requesting approval to accept donation in the amount of $220.00 from Park Cities Baptist Church.
 
17.   Emergency Management:
 
A. 70451   Discussion, consideration and approval for Hidalgo County Office of Emergency Management to appoint Jesus Diaz as a volunteer under the Hidalgo County Office of Emergency Management for the period of May 21, 2019 to December 31, 2019.
 
18.   IT Department:
 
A. 70291   COMMISSIONER PCT. 4
Authorization and approval to purchase new wireless data service plans with devices through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
Qty: Description: User: Service Plan: Equipment:
10 Security Cameras w/ data service Office Use Mobile Broadband Unl. + DTL 25GB @ $37.99/ea per month ArloGo Camera @ 349.99/ea
 
B. 70418   PLANNING DEPARTMENT
Authorization and approval to purchase new wireless service and change the existing service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
Description: Employee Name / ID: Current Service Plan: New Service Plan: MDN:
New Service Plan Office Use Nationwide Unl. Mins. Email&Data Unl + MHS N&W/M2M/MSG Unl. @ $69.99 + $5.00 taxes/fees per month N/A N/A
Change Service Plan Gilbert Pecina / 159131 Nationwide Unl. Mins. Email&Data Unl + MHS N&W/M2M/MSG Unl. @ $69.99 + $5.00 taxes/fees per month 4G Custom Nationwide Unl. Mins. + MSG Unl. + EMail&Data Unl. @ $39.99 + $5.00 taxes/fees per month 956-358-8579
Change Service Plan Office Use Nationwide Unl. Mins. Email&Data Unl + MHS N&W/M2M/MSG Unl. @ $69.99 + $5.00 taxes/fees per month 4G Custom Nationwide Unl. Mins. + MSG Unl. + EMail&Data Unl. @ $39.99 + $5.00 taxes/fees per month 956-358-8660
Change Service Plan Arturo Hernandez / 180181 Nationwide Unl. Mins. Email&Data Unl + MHS N&W/M2M/MSG Unl. @ $69.99 + $5.00 taxes/fees per month 4G Custom Nationwide Unl. Mins. + MSG Unl. + EMail&Data Unl. @ $39.99 + $5.00 taxes/fees per month 956-515-6860
Change Service Plan Humberto Garza / 100315 Nationwide Unl. Mins. Email&Data Unl + MHS N&W/M2M/MSG Unl. @ $69.99 + $5.00 taxes/fees per month 4G Custom Nationwide Unl. Mins. + MSG Unl. + EMail&Data Unl. @ $39.99 + $5.00 taxes/fees per month 956-648-7006
Change Service Plan Jose Tovar / 140619 Nationwide Unl. Mins. Email&Data Unl + MHS N&W/M2M/MSG Unl. @ $69.99 + $5.00 taxes/fees per month 4G Custom Nationwide Unl. Mins. + MSG Unl. + EMail&Data Unl. @ $39.99 + $5.00 taxes/fees per month 956-648-7780
Change Service Plan Guillermo Rodriguez / 204170 Nationwide Unl. Mins. Email&Data Unl + MHS N&W/M2M/MSG Unl. @ $69.99 + $5.00 taxes/fees per month 4G Custom Nationwide Unl. Mins. + MSG Unl. + EMail&Data Unl. @ $39.99 + $5.00 taxes/fees per month 956-609-5774
Change Service Plan Julio Ruiz / 208337 Nationwide Unl. Mins. Email&Data Unl + MHS N&W/M2M/MSG Unl. @ $69.99 + $5.00 taxes/fees per month 4G Custom Nationwide Unl. Mins. + MSG Unl. + EMail&Data Unl. @ $39.99 + $5.00 taxes/fees per month 956-609-5773
Change Service Plan Felicia Arredondo / 215651 Nationwide Unl. Mins. Email&Data Unl + MHS N&W/M2M/MSG Unl. @ $69.99 + $5.00 taxes/fees per month 4G Custom Nationwide Unl. Mins. + MSG Unl. + EMail&Data Unl. @ $39.99 + $5.00 taxes/fees per month 956-609-5772
Change Service Plan Gilberto Mata / 220299 Nationwide Unl. Mins. Email&Data Unl + MHS N&W/M2M/MSG Unl. @ $69.99 + $5.00 taxes/fees per month 4G Custom Nationwide Unl. Mins. + MSG Unl. + EMail&Data Unl. @ $39.99 + $5.00 taxes/fees per month 956-609-5771
Change Service Plan Daniel Sanchez / 226939 Nationwide Unl. Mins. Email&Data Unl + MHS N&W/M2M/MSG Unl. @ $69.99 + $5.00 taxes/fees per month 4G Custom Nationwide Unl. Mins. + MSG Unl. + EMail&Data Unl. @ $39.99 + $5.00 taxes/fees per month 956-566-8544
 
19.   Elections Administration:
 
A. 70443   Discussion on Election Updates.
 
B. 70457   Discussion, consideration and approval to payout overtime hours to be worked in preparation of the July 16, 2019, City of Weslaco Special Election beginning June 1, 2019 through August 23, 2019 including any subsequent Runoff Election.
 
C. 70445   Approval of the 2019 May Uniform Election Service Contract between Hidalgo County and the Edinburg Consolidated School District.
 
D. 70306   Requesting approval of reimbursement to Cindy Lopez in the amount of $38.76 for fuel expense incurred while on County business, with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
 
20.   TX. Agri-Life Extension Services:
 
A. 70436   Andrea Valdez, County Administrator would like to recognize Ashley Gregory, County Extension Agent-Horticulture as she is recognized for her superior service of 10 years with Texas A&M AgriLife Extension Service.

The Hidalgo County Extension Service was recognized by Rotary District 5930 and their District Governor at their Rotary Hunger Summit for their commitment to combating hunger through educational programs in Hidalgo County.
 
B. 70321   Requesting approval to appoint new County Extension Agent-Agriculture & Natural Resources, Vidal H. Saenz. Agent will commence employment on June 1, 2019.
 
21.   Head Start Program:
 
A. 70336   Discussion/Approval of a “Member Certification” to Establish a General Interlocal Membership Agreement between Region One Service Center (ESC) South Texas Cooperative and the County of Hidalgo
 
B. 70357   Approval of a Community Representative to be Appointed by Ellie Torres, Commissioner Precinct 4, to Serve on the Hidalgo County Head Start Program Policy Council for the remainder of 2018-2019
 
C. 70332   Discussion/Approval of a Donation Request by the City of Hidalgo
 
D. 70335   Discussion/Consideration and Action on Memorandum of Understanding (MOU) between Hidalgo County Precinct 4 and Hidalgo County Head Start Program to Occupy and Use the Building Located on 230 N. 86th Street, San Carlos, Texas 78539 for the Purpose of Having Classes Provided by Hidalgo County Head Start Program, At No Cost
 
E. 70333   Discussion/Approval of the Following 2019-2020 Hidalgo County Head Start Program Plans:
  1. Child Nutrition Services
  2. Education Services
  3. Family Services
  4. Health Services
  5. Human Resources
  6. Mental Health Services
  7. Special Services
  8. Transition Services
  9. Transportation Services
 
22.   Precinct #1 - Comm. Fuentes:
 
A. 70501   Resolution in honor of Victoria Trevino.
 
B. 70465   Resolution in honor of the 11 Weslaco High School students selected as state delegates.
 
23.   Precinct #2 - Comm. Cantu:
 
A. 70482   TxDOT Pct 2 Eldora (Jackson-I Rd) Prj (1315):
Approval of 2019 interfund transfer from Pct 2 ICA Eldora (Jackson- I Rd) Rd Project (fund 1200) to TxDOT Pct 2 Eldora (Jackson- I Rd) Prj (fund 1315) in the amount of $240,000.00 to fund project expenditures.
 
B. 70468   Pct 2 Eldora Road Prj (Jackson Rd to I Rd)(TxDot):
1. Approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for Hidalgo County (Pct 2) Eldora Road Project from Jackson Road to I Road CSJ: 0921-02-403 with authority for the County Judge to docusign required documentation.
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $239,316.00 for the County's estimated share of direct state costs for environmental, right of way acquisition, engineering, and utilities for the Hidalgo County (Pct 2) Eldora Road Project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ: 0921-02-403).
 
C. 70311   Pct 2 Cesar Chavez Road Prj (Bus 83 to Nolana Loop)(TxDot):
1. Approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for Hidalgo County (Pct 2) Cesar Chavez Road Project from Bus 83 to Nolana Loop CSJ: 0921-02-405 with authority for the County Judge to sign required documentation.
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $140,122.00 for the County's estimated share of direct state costs for environmental, ROW, engineering, and utilities associated with the Hidalgo County (Pct 2)Cesar Chavez Road Project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ: 0921-02-405).
 
24.   Precinct #3 - Comm. Flores:
 
A. 70269   Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel No. 4 associated with the Veterans Blvd. form Abram Road to La Homa Road (ROW CSJ #0865-01-111) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
25.   Precinct #4 - Comm. Torres:
 
A. 70496   1. Requesting approval of Interlocal Agreement with the City of McAllen, HC Drainage District #1 and Hidalgo County as it relates to Russell Road (Mile 17 1/2) and 23rd St (Depot Road) drainage improvements with legal's review and approval as to form.
2. In accordance with Texas Government Code Section 791.014, approval of proposed project whereby HCDD1, City of McAllen and County desire to jointly undertake drainage/road improvement project to a portion of Russell Rd. (Mile 17 1/2) and 23rd Street (Depot Rd)
 
B. 70493   Requesting authorization to install a 4-Way Stop Sign at the Intersection of Ponciana Drive and Snowdrop Drive located within the Woodland Heights Subdivision.
 
C. 70408   Approval to appoint new board member(s) to the Hidalgo County Emergency Service District No. 3, pursuant to the Texas Health & Safety Code Section 775.034.
 
D. 70281  
Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $150.00 for a shortage of ($100 on July 23, 2018) and for unaccounted fees for permit #s 60385 & 62502.
 
26.   Budget & Management:
 
A. 70524   Presentation of the Hidalgo County Employee Health Fair to be held on June 19, 2019 at the Pharr Event Center.
 
B. 70517   Presentation by Arise of a Streetlight Program Public Service Announcement
 
C. 70375   1. Consider and approve an order authorizing issuance, sale and delivery Hidalgo County, Texas Certificates of Obligation, Series 2019A; payable from the levy of a direct and continuing annual ad valorem tax within the limits prescribed by law and a limited pledge (never to exceed $1000) from the surplus net revenues from the operation of the County’s parks as authorized pursuant to chapter 320, local government code; prescribing the terms and form thereof; providing for the payment of the principal thereof and interest thereon; authorizing the use of an official statement to be used in connection with the sale of the certificates; and making other provisions regarding such certificates and matters incident thereto.

2. Consider and approve an order authorizing the issuance, sale and delivery of Hidalgo County, Texas Limited Tax Refunding Bonds, Series 2019B; pursuant to the provisions of Texas Government Code, Sections 1207.007 and 1207.008; levying a continuing direct annual ad valorem tax; authorizing the refunding of certain outstanding obligations; authorizing the execution of a bond purchase contract; approving an official statement, and making other provisions regarding such bonds and matters incident thereto.
 
D. 70376   Approval of cost of issuance budget for Certificates of Obligation, Series 2019A and Limited Tax Refunding Bonds, Series 2019B.
 
E. 70406   Texas VINE Grant (1283):
Approval to submit the FY 19 Texas Vine Grant reimbursement maintenance invoice in the amount of $7,136.69 (3rd quarter) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with the authority for the County Judge to sign the required documents.
 
F. 70420  
TXDOT-Pct 1 Mile 6W (US83-SH107)(1315):
1. Approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for the Mile 6W Road Project from Mile 9 to Mile 11 CSJ:0921-02-420 and approval of Resolution authorizing the County Judge to sign the AFA for said project.

2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $8,160.00 for the County's estimated share of direct state costs for construction associated with the Mile 6W Road Project (CSJ: 0921-02-420), with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
 
G. 70497   1. Approval of a Resolution between Hidalgo County and TXDMV (Texas Department of Motor Vehicles) for participation in the Scofflaw Program.

2. Approval to renew Interlocal Agreement with TXDMV (Texas Department of Motor Vehicles) for flagging of Texas Motor Vehicle Registration Records for the purposes of continuing with the Scofflaw Program and maintaining the required non-interest bearing escrow account.
 
H.   Budget Appropriations:
 
1. 70487   Pct. 1 Rd Maintenance (1200):
Approval of 2019 appropriation of funds into Pct. 1 Rd. Maint. in the total amount of $119,803.63
 
2. 70475   Pct 2 Eldora (Jackson Rd-I Rd) Rd Prj (1200):
Approval of 2019 appropriation of funds from the R&B unassigned fund balance for Pct 2 Eldora (Jackson-I Rd) Road Project in the amount of $588,840.13 to fund project expenditures.
 
27.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 70478   Approval of evaluation committee recommended by Hidalgo County Information Technology Director, Daniel Salinas,(as recommended on Exhibit "A") for evaluation of "Public Safety Software, Hardware, Services, & Maintenance/Update for State Mandated NIBRS (National Incident-Based Reporting System) Compliance".
 
2. 70220   Presentation for acceptance and approval of of the "Expansion of the Professional Services Pool" (as listed on the Acceptance Sheets attached hereto) of pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by all County Departments and/or applicable Programs requiring said services as set forth in the requirements stated in the County's Request for Qualifications packet for the following listed Professional Services:
A. "Expansion of Architectural Services" (RFQ No. 2019-010A-04-17-RFV) net gain 8 new firms, total 19 Firms;
B. "Expansion of Engineering Services" (RFQ No. 2019-011A-04-17-MEG) net gain 4 new firms, total 40 Firms;
C. "Expansion of Construction Management Services" (RFQ 2019-013A-04-17-HGO) net gain 2 new firms, total 23 Firms;
D. "Expansion of Surveyor Services" (RFQ 2019-015A-04-17-TDL) net gain 1 new firm, total 13 Firms.
 
3. 70373  
Pursuant to procurement packet, action for appointment/designation by Commissioner's Court of an evaluating committee to score, grade and review responses received for the Hidalgo County "Financial Advisory Services"- RFP 2019-056-05-15-YZV:
1.
2.
3.
4.
5.
 
4. 70319  
A. Requesting the authority to advertise project and approval of the procurement packet as drafted and developed and attached hereto for Hidalgo County including Hidalgo County Drainage District #1 (if approved by DD#1 - Board of Directors) in accordance with current inter-local agreement as attached hereto for project titled - RFQ 2019-109-06-12-YZV for "Arbitrage Calculation Services" with authority to re-advertise if/when applicable or necessary.

B. Pursuant to procurement packet, action to appoint/designate the evaluation committee to score, grade and review responses for the Hidalgo County "Arbitrage Calculation Services" RFQ 2019-109-06-12-YZV
COMMISSIONERS COURT SELECTION -EVALUATION COMMITTEE:
1.
2.
3.
4.
5.
 
5. 69889   Recommendation by Investment/Negotiation Committee for acceptance of final negotiated rates, fees, terms, and conditions for award and/or approval of the final Hidalgo County Depository Bank, and if applicable, Trust Services and other Related Services Agreements with Lone Star National Bank, with the effective date upon expiration of current agreement and expiring on Commissioners Court May term of 2023 with statutory option for re-negotiations in 2021.
 
6. 70276  
Presentation of the sole bid received for the purpose of award to the responsible vendor submitting the best bid, CSS Technology, Inc., dba, Roadbond Service Company and approval of contract document for project titled: "EN-1 Road Stabilizer Material".
 
B.   County Judge's Office
 
1. 70492   Acceptance and approval to exercise the County’s option to utilize the first (1st) one (1) year extension allowed in contract #C-16-247-01-24 under the same rates, terms and conditions with Tetra Tech Inc. for “Debris Monitoring & Recovery Services” effective June 01, 2019 to May 31, 2020.
 
C.   Sheriff's Office:
 
1. 70491   Approval to award and acceptance of the negotiated agreement (C-18-180-05-21) between Hidalgo County and Catholic Diocese of Brownsville for "Physical & Mental Health & Wellness Program" for Hidalgo County Sheriff's Office.
 
2. 70498   Presentation of the sole sealed quote received for the purpose of award and approval of the contract (C-19-085-05-21) to Bode Cellmark Forensics, Inc. (meeting all specifications and/or requirements) but in no event to exceed the statutory bid threshold of $50,000 for DNA Testing Lab Services for Hidalgo County Sheriff's Office and the District Attorney's Office.
 
D.   Pct. 1
 
1. 70476   A. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and Delta Lake Irrigation District. The District and County desire to enter into this mutual Agreement for the public purpose of permitting the County to use the Leased Premises (as hereinafter defined) owned by the District for purposes of a public park .;

B. In accordance with Section 791.003(4) of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement.
 
E.   Pct. 2
 
1. 70516   Approval of Work Authorization No. 1 (with an estimated cost of $83,280.00) as submitted by Cruz Hogan Consultants, Inc., Contract No. C-19-066-02-26 to provide professional engineering services for the Pct 2 Minnesota Rd (Raul Longoria to 265' W of Cesar Chavez Rd)Project.
 
2. 70502   Approval of Work Authorization No. 4(with an estimated cost of $5,426.00) as submitted by Terracon Consultants, Inc., Contract No. C-18-221-08-28 to provide construction material testing services for the Pct 2 Cesar Chavez (Owassa Rd-Sioux Rd) Road Project.
 
F.   Pct. 3
 
1. 70294   A. Requesting exemption from competitive bidding requirements under Texas Local Government Code Section 262.024 (A) (4) professional services;

B. Presentation of Scoring grid (for the purposes of ranking by CC) the firms graded and evaluated through the County approved "pool" of professional appraisal services for a project specific - Peñitas Landfill for Precinct 3.
Southmost
Appraisals		 Leonel Garza
&
Associates		 Appraisal
Haus
Evaluator 90 93 98
Ranking







C. Authority for the Purchasing Department [excluding dept. director] to negotiate a professional appraisal services agreement commencing with the No. 1 ranked firm of ___________________________ for professional appraisal services for the "Peñitas Landfill" for Precinct #3.
 
2. 70392  
Approval to reject bids received for project titled -"Solid Waste Disposal Services" through project no. 2019-021-02-20-TDL as per the desire of Pct. #3 at this time.
 
3. 70532   Requesting authorization and approval to purchase promotional items under Public Purpose" pursuant to the Tex.Const. Art.3, Sec.52 for, but not limited to, the following events:
  • Non-Profit Food Distribution Food Bank
  • Emergency Management's Dare to Prepare Event
  • Groundbreaking at Pueblo de Palmas for renovations
 
G.   Pct. 4
 
1. 70507   A. Requesting exemption from competitive bidding requirements, under Tx.LGC, 262.024(a)(4), for Professional Architect Services;

B. Presentation of the scoring grid of firms graded through the County's "Pool" of pre-qualified Professional Architect Services for the purpose of ranking by HCCC in connection with "On-Call Professional Architect Services".
FIRM NAME: SCORE: RANK:
ROFA ARCHITECTS 96.5
FULCRUM 87.5
PBK 91.5

C. Pursuant to HCCC approval requesting authority for the Hidalgo County Purchasing Office to negotiate a Professional Architect Services Agreement with the number one ranked firm, ______________________, for the provision of "On-Call Professional Architect Services".
 
2. 70513   A. Requesting exemption from competitive bidding requirements, under Tx.LGC, 262.024(a)(4), for Professional Construction Management Services;

B. Presentation of the scoring grid of firms graded through the County's "Pool" of pre-qualified Professional Construction Management Services for the purpose of ranking by HCCC in connection with "On-Call Professional Construction Management Services".
FIRM NAME SCORE: RANK:
BROADDUS 97
HILL INTERNATIONAL 92.5
M2 ENGINEERS 83

C. Pursuant to HCCC approval requesting authority for the Hidalgo County Purchasing Office to negotiate a Professional Construction Management Services Agreement with the number one ranked firm, ______________________, for the provision of "On-Call Professional Construction Management Services".
 
3. 70514   A. Requesting exemption from competitive bidding requirements, under Tx.LGC, 262.024(a)(4), for Professional Construction Management Services;

B. Presentation of the scoring grid of firms graded through the County's "Pool" of pre-qualified Professional Construction Management Services for the purpose of ranking by HCCC in connection with "On-Call Professional Construction Management Services".
FIRM NAME SCORE: RANK:
SDI Group 95.5
CSJ Group 82
Stada 90

C. Pursuant to HCCC approval requesting authority for the Hidalgo County Purchasing Office to negotiate a Professional Construction Management Services Agreement with the number one ranked firm, ______________________, for the provision of "On-Call Professional Construction Management Services".
 
4. 70506   A. Requesting exemption from competitive bidding requirements, under Tx.LGC, 262.024(a)(4), for Professional Architect Services;

B. Presentation of the scoring grid of firms graded through the County's "Pool" of pre-qualified Professional Architect Services for the purpose of ranking by HCCC in connection with "On-Call Professional Architect Services".
FIRM NAME: SCORE: RANK:
ERO ARCHITECTS 97.5
ALVARADO ARCHITECTS 91
GIGNAC ARCHITECTS & ASSOC 95.5

C. Pursuant to HCCC approval requesting authority for the Hidalgo County Purchasing Office to negotiate a Professional Architect Services Agreement with the number one ranked firm, ______________________, for the provision of "On-Call Professional Architect Services".
 
5. 70508   A. Requesting exemption from competitive bidding requirements, under Tx.LGC, 262.024(a)(4), for Professional Engineering Services for Construction Material Testing & Geo Technical Services;

B. Presentation of the scoring grid of firms graded through the County's "Pool" of pre-qualified Professional Engineering Services for the purpose of ranking by HCCC in connection with "On-Call Professional Engineering Services for Construction Material Testing & Geo Technical Services
FIRM NAME: SCORE RANK:
Millennium Engineering Group 97.5
Izaguirre Engineering Group, LLC 82
Terracon 89.5

C. Pursuant to HCCC approval requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Engineering Services Agreement with the number one ranked firm, ______________________, for the provision of "On-Call Professional Engineering Services for Construction Material Testing & Geo Technical Services
 
6. 70525   A. Requesting exemption from competitive bidding requirements, under Tx.LGC, 262.024(a)(4), for Professional Engineering Services for Construction Material Testing & Geo Technical Services;

B. Presentation of the scoring grid of firms graded through the County's "Pool" of pre-qualified Professional Engineering Services for the purpose of ranking by HCCC in connection with "On-Call Professional Engineering Services for Construction Material Testing & Geo Technical Services
FIRM NAME: SCORE: RANK:
Raba Kistner, Inc. 95
Earth Co., LLC 87.5
Fulcrum Consulting 86

C. Pursuant to HCCC approval requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Engineering Services Agreement with the number one ranked firm, ______________________, for the provision of "On-Call Professional Engineering Services for Construction Material Testing & Geo Technical Services
 
7. 70458   TXDOT PCT 4 (1315):
Acceptance and approval of Change Order No. 5 for (additional work items) with details as identified in CO#5 (attached herein) in connection to agreement # C-17-218-01-16 with Texas Cordia Construction, LLC. for "10th Street Extension Project" including authority for County Judge to sign the required document(s).
 
H.   Budget & Management:
 
1. 70466   Requesting approval to enter into 32 lease agreements for a term of 60 months each with awarded vendor, Enterprise Fleet Management, through HC's membership with TIPS, contract# 2072816, REQ# 00394240, for an estimated total of $120,767.01 for the remaining seven (7) months of FY19, subject to legal approval.
 
I.   Tax Office:
 
1. 70290   A. Requesting approval to buyout the following leased copier equipment that was damaged during the June 2018 Flood Event for a total of $ 8,232.25 through REQ# 00393365.
Department Agreement Schedule Number Original PO# AI Approval Date AI Number Original Model Number Original Serial Number Buyout Amount
1 Tax Office - Weslaco Tax 429301-3649258 765577 07/25/2017 60569 MP5055SP C337R500195 $5,303.01
2 Tax Office - Weslaco Auto 429301-3649266 765578 07/25/2017 60569 MP2555SP C297R120429 $2,929.24

B. Requesting approval for Lucy Flores, Tax Office Supervisor to sign the Equipment Exchange Amendment at the time of delivery.
 
28.   Open Forum
 
29.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 70461   Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project A-19.
 
D. 70410   Claim of Angelica M. Beltran
 
E. 70313   Civil Action No. 7:19-cv-00153; Viviana Bautista, et al v Hidalgo County, et al
 
F. 70422   Civil Action No. 7:19-cv-00152; Jaime Hernandez Patino, Jr. v City of La Joya and Hidalgo County Sheriff's Department
 
G. 70361   Cause No. C-5342-17-C; City of Donna v County of Hidalgo, et al
 
H. 70527   Claim of Spectrum Enterprises
 
30.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
31.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 70460   Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project A-19.
 
D. 70411   Claim of Angelica M. Beltran
 
E. 70314   Civil Action No. 7:19-cv-00153; Viviana Bautista, et al v Hidalgo County, et al
 
F. 70423   Civil Action No. 7:19-cv-00152; Jaime Hernandez Patino, Jr. v City of La Joya and Hidalgo County Sheriff's Department
 
G. 70362   Cause No. C-5342-17-C; City of Donna v County of Hidalgo, et al
 
H. 70528   Claim of Spectrum Enterprises
 
32.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
33.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
34.   Adjourn
 

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