1.Roll Call 2.Prayer 3.Open Forum 4.Approval of Consent Agenda 5.General Operations Matters: A. 69107 1.) Discussion and possible action to approve criteria for dedication of facilities for Hidalgo County Drainage District No.1. 2.) Discussion and possible action to dedicate the new Hidalgo County Drainage District No.1 administrative offices. 3.) Discussion and possible action to approve a resolution on dedication of new Hidalgo County Drainage District No.1 administrative offices. B. 69096 Approval of the Hidalgo County Drainage District No. 1 Sick Leave Pool Policy and forms C. 69105 Drainage District-General Operations Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 Expansion of Professional Engineering Services Pool" (2019) (RFQ# HCDD1-19-030-03-20), for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors. D. 69112 1. Request approval to issue Termination Notice as provided in article 14 of the agreement with Rod Robertson Enterprises, Inc. for the “Auctioneer & Storage Services” contract No. C-HCDD1-17-003-02-06, due to vendor not able to provide services. 2. Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Auctioneer & Storage Services", RFB No. HCDD1-19-032-03-20, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. E. 69115 Requesting approval to rescind action taken by the Board on October 30, 2018, Regular Agenda Item #67379, in relation to the approval of Supplemental Agreement No. 1 for the "On Call Professional Engineering Services" with B2Z Engineering, LLC,(Contract No. C-HCDD1-17-051-09-19). F. 69119 1.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. 2.) Presentation of scoring grid of two (2) sets of firms graded through the District's pre-qualified Professional Engineering Services Pool for the purpose of ranking by HCDD1 Board of Directors in connection with On-Call Professional Construction Materials (CMT) Services required for Hidalgo County Drainage District Projects on an as needed basis. 3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreements with each of the number one (1) ranked firms presented: (set 1) ________________________, and(set 2)__________________________ for the provisions of On-Call Professional Construction Materials Testing (CMT) Services for Hidalgo County Drainage District Projects (on as needed basis). G. 69128 Requesting approval of first amendment to Inter Local Agreement by and between Hidalgo County Drainage District No.1 and Hidalgo County dated August 28, 2018; as it relates to Right of Way Agent services by Hidalgo County Drainage District No.1 for Trenton Drain Phase II and III. H. 69151 Requesting review and approval to pay claim request on the following item: Invoice No. 177095-A dated 10-25-2018 in the amount of $380.00 from Magic Valley Concrete; amount due for overage in construction material for HCDD1 New Administration Building. PO#635757 I. 69018 1. Approval of the following personnel action, Create Engineering Tech IV G12/S4 $52.266.00. 2. Approval of Budget Amendment required for personnel action in the amount of $72,987.58 3. Approval of revised salary schedule J. 69095 Approval of the following personnel actions, K. 68947 Requesting authority to advertise and approval of RFP procurement packet [i.e. requirements, legal notice,draft requirement agreement, etc.] as attached hereto for: "Title Company Services-(Pool)" on an as needed basis, including the re-advertising of project in the event no responses are received, or proposals are rejected and project is still required. (RFP No.: HCDD1-17-017-04-26) L. 69143 Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 "Right of Way Acquisition Professional Services-Pool", for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors. 6. 2018 Bond Referendum Projects: A. 69129 1). Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. 2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Mid Valley Airport -2018 Bond Referendum Project #19". 3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Mid Valley Airport -2018 Bond Referendum Project #19". B. 69126 1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. 2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Anaquitas -2018 Bond Referendum Project #8". 3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Anaquitas -2018 Bond Referendum Project #8". 7.General Fund: A. 69085 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: CP 130 Budget: 005 New Administration Bldg Application for Payment No. 8-B1061-08 in the amount of $228,497.17 from Bullard Construction, Inc. pertaining to Construction Contract No. HCDD1-18-002-05-22. Project Engineer: Halff Associates Inc PO#634554 B. 69090 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: General Fund 110 Budget: 006-M&O 1. Acceptance of Certificate of Substantial Completion and Certificate of Completion from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drain Ph.2 Improvements (North Canton, Canton, Alberta & Tower Crossings). 2.Application for Payment No.8-Final in the amount of $35,100.05 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Phase 2 Improvements (North Canton, Canton, Alberta & Tower Crossings). 3. Application for Payment No.-9-Retainage Release in the amount of $61,227.45 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Ph.2 Improvements (North Canton, Canton, Alberta & Tower Crossings). Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1 PO#634000 C. 69137 Requesting review and approval to pay claim requests on the following items: 1. Invoice No. 88674-A dated 10-12-2018 in the amount of $253.98 from Lewis Electric Motors; due for freight charges. PO#635361 2. Invoice No. 761940-A2 dated 12-21-2018 in the amount of $824.48 from Upper Valley Materials; amount due for overage in construction material for Regional Linear Park. PO#636182 3. Invoice No. 761973 dated 12-26-2018 in the amount of $1,732.16 from Upper Valley Materials; amount due for overage in construction material for Regional Linear Park. PO#636182 4. Invoice No. 762004 dated 12-27-2018 in the amount of $1,694.60 from Upper Valley Materials; amount due for overage in construction material for Regional Linear Park. PO#635641 5. Invoice No. 164674344-001 dated 12-28-2018 in the amount of $3,106.45 from United Rentals; amount due for additional rental time on equipment used for Regional Linear Park. PO#636205 D. 69157 Requesting review and approval to pay claim request on the following item: Invoice No. 7797-4 dated 01-25-2019 in the amount of $584.55 from Texas State Equipment; amount due for damages to rental equipment. PO# N/A 8.Budget Amendments: A. 69127 Request approval of Budget Amendments to carry over the December 31, 2018 available budgets into the 2019 District's Capital Projects Fund 130, Capital Projects Fund 132 - 2008 Bond Series, and Capital Projects Fund 133 - 2013 Bond Series. This will facilitate the budgetary accounting for continued construction of District Projects 9. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A.Real Estate Acquisition B. Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. 10.Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 11.Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 12.Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 13.Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
County Judge's Office: AI-69082 Consideration and approval of a resolution for creation of two Hidalgo County Courts at Law No. 9 and No. 10.
1. 69165 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 69163 Presentation of Fund Information Report B. 68997 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of December 2018. C. 69098 Pursuant to Local Government Code § 115.0035, requesting approval of the attached County Auditor's review/audit letters. D. 69099 Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports. 3. 2019 Intradepartmental transfers: A. 69153 2019 - Co Wide Adm (1100) B. 69089 2019 - Pct 2 Adm. (1200) C. 69088 2019 - Pct 2 Parks (1100) D. 69086 2019 - Pct 2 Rd Maint (1200) E. 69108 2019 - Pct. 4 / BCAP (1312) F. 69102 2019 - County Court #4 (1100) G. 69118 2019 - County Clerk (1100) H. 69080 2019 - County Treasurer (1100) I. 69074 2019 - Facilities Management (1100) J. 69044 2019 - Justice Crt Tech (1242) K. 69050 2019 - I.T. Department (1100) L. 69055 2019 - Health & Human Services Dept. / MAC (1293) M. 69005 2019 - Health & Human Services Dept./ TB State (1293) N. 69023 2019 - Health & Human Services Dept. / TX Healthy (1293) O. 68986 2019 - CC #8 (1100) 4. 2019 Interdepartmental transfers: A. 69150 PCT 4 - BCAP -Green Valley Dev. Subd. (1200): Approval of 2019 interdepartmental transfer from Pct 4 Rd. Maint. to Pct 4 BCAP-Green Valley Development Subd. to fund road construction project in the amount of $ 7,018.65. B. 69154 Probate Court (1100): Approval of 2019 interdepartmental transfer Co. Wide Adm.-Contingency (prog. 002) to Probate Court (prog. 001) in the amount of $10,252.02 to fund purchase of furniture for jury room. C. 69147 IT Countywide (1100): Approval of 2019 interdepartmental transfer from Countywide Adm. Contingency to IT Countywide in the amount of $9,610.00 to continue funding the Postcard Initiative for collection services. D. 69133 TxDOT-Pct 2 Regional Linear Park Prj (1315): Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 Nolana Loop(FM1426-FM907) to TxDOT-Pct 2 Regional Park Project in the amount of $5,882.88 to fund project expenditures. E. 69106 Co. Judge (1100): Approval of 2019 interdepartmental transfer Co. Wide Adm.-Contingency (prog. 002) to Co. Judge (prog. 006) in the amount of $36,600.00 to fund various operating expenses. F. 69060 Pct 1 (1200): Approval of 2019 interdepartmental transfer from Pct 1 R&B program 005 to Pct 1 Adm program 004 in the amount of $5,600.00 to cover expenditures for outreach department. G. 69053 Predatory Animal Control (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm. to Predatory Animal Control in the amount of $6,000.00 H. 69042 Urban County (1100): Approval of 2019 interdepartmental transfer from Co Wide Adm. Contingency to Hidalgo County Urban County in the amount of $7,486.88 to cover uncollected assistance funds under FY2005 Urban County Program (UCP) HOME Program. I. 69049 Domestic Relations (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm. to Domestic Relations in the total amount of $7,000.00 for the purpose of funding 2019 DRO consultant. J. 69036 Emergency Management (1100): Approval of 2019 interdepartmental transfer from Co Wide Admin to Emergency Management to fund copier lease agreement in the amount of $3,904.10. 5. Planning Department: A.69051 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 68981 1. Reimbursement of Financial Guarantee a. Oak Hill Ranch Ph. 1 Subdivision - Pct. 1 (Jack McClelland) (FM 88 & Mile 20 North Road) *Reimbursement request: $1,000.00 for installation of 1 OSSF b.Los Novillos Subdivision - Pct. 4 (Jose M. Guerra) (Rio Grande Floral Road & FM 3250) *Reimbursement request: $2,000.00 for installation of 2 OSSF’s C. 69062 Discussion and consideration to approve fees for the Hidalgo County Maps as follows: Hidalgo County Map 42” x 48” $35.00 Hidalgo County Map 72” x 62” $56.00 6. Monthly Fee Reports: A. 69020 District Attorney's Office Check Fraud Fees Monthly Report - January 2019 B. 68921 District Clerk Fee Monthly Report for January 2019 $463,336.27 7. Executive Office: A. 68980 Approval of 457 plan hardship withdrawal request for employee #066389 8. Tax Refunds: A. 69031 Account Number Payer Amount A1700.02.000.0121.00 Corelogic $3,321.06 H2550.00.009.0012.08 AE Holdings LTD $3,281.01 L1956.01.000.0026.00 Wells Fargo $4,000.00 S6853.00.000.0029.00 1511 Cenlar $4,355.41 T2100.00.237.0011.00 Rattikin Title Company $3,000.00 V4359.00.000.0001.00 RCH BCH Partnership LTD $8,411.19 9. County Judge's Office: A. 69123 Discussion, consideration, and approval of the Hidalgo County Small Town Economic Development Program's disbursement of payment in the amount of $20,000.00 to awarded recipient Ashley Nicole Boutique. 10. WIC: A. 68710 WIC:1292 Requesting approval to pay Invoice Job Site# 6057 to Cytech Heating & Cooling as claim for the repair of a weak breaker that tripped during the cold weather at the Progreso WIC Clinic in the amount $148.06, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 11. Membership Dues/Certifications: A. 69132 District Attorney (1100): Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following employees: Cynthia N. Alanis, Veronica Esmeralda Bernal McCann, Rachael Abbe Miller, Juan Romeo Rodriguez, Eliezar Jesse Saldana, and Santiago Solis, Jr., in the amount of $345.00(Requisition #388203), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor. B. 68985 DBM: Requesting approval to pay membership dues to the Texas Chapter Public Risk Management Association (PRIMA) for Flora Vazquez, Division Manager III, Employee Benefits, with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. C. 68995 County Commissioners (1100): Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following: VENDOR YEAR AMOUNT ACCT. # REQ. # So. Tx. County Judges & Comm. Association 2019 $ 300.00 9-1100-413-30-125-004-0-810 385250 County Judges & Commissioners Assoc. of Texas 2019 $2600.00 9-1100-413-30-125-004-0-810 385246 D. 68956 Requesting approval to pay 2019 membership dues to the Tax Assessor Collectors Association (TACA) in the amount of $50.00 for Flor Esmeralda Ramirez - (Req# 387887) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. E. 68851 Health & Human Services: Approval of 2019 Texas Indigent Health Care Association membership dues in the total amount of $200.00, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor. 12. Headstart: A. 69007 Approval of Monthly Children's Applications Report for 2018-2019 B. 69008 Approval of Monthly Average Daily Attendance (ADA) Report: January 2019 C. 69009 Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: January 2019 D. 69010 Approval of Monthly Special Services Report: January 2019 E. 69006 Approval of Monthly Financial Report: January 2019 13. Budget & Management: A. 68979 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of February 1-15, 2019 in the amount of $58,601.41 and requesting approval of wire transfer. B. 68978 1. Approval of reimbursement in the amount of $869,808.80 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 02/07/19 to 02/20/19. 02/07-13/19 $435,609.40 02/14-20/19 $434,199.40 TOTAL $869,808.80 2. Approval of wire transfer to cover claims paid. 14. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 69145 Authority to enter into a month to month agreement with Spectrum Enterprise for cable and/or internet services for/at the County Judges Office to include installation with approval for the County Judge to sign all required documents subject to legal counsel final review and approval as to form. B. 68952 Requesting to exercise the final five (5) year extension as provided in the agreement #C-14-095-03-18, under the same rates, terms, and conditions by and between County of Hidalgo and La Joya Independent School District for the purpose of Public Health Preparedness Program effective March 18, 2019 - March 17, 2024. subject to compliance with HB 1295 C. 68992 1. Approval to exercise the County's option to extend for the final one (1) year term under contract C-18-005-03-06 with Valley Land Title Co., and C-189-005A-03-06 with Edwards Abtsract & Title, LLC for Title Company Services Pool, for Hidalgo County under same rates, terms and conditions with compliance to HB 1295; 2. Approval to exercise the County's option to extend for the final one (1) year term under contract C-18-079-079-04-10 with Sierra Title of Hidalgo County, Inc. for the Expansion of Title Company Services Pool, for Hidalgo County under same rates, terms and conditions with compliance to HB 1295. D. 69075 Pursuant to Article 1.3 of the current agreement with CHCT Texas, LLC, under contract #, disclosure for billing purposes of exercising the Hold Over Provision under #C-13-177-07-23 for the housing of HC-UCP so to have ample time to relocate to new awarded location. E. 69125 Requesting approval of Supplemental Agreement No. 2 with L&G Consulting Engineers, Contract# C-15-300-09-01 to amend Exhibit B, Scope of Services to include a task for Project Management (Function Code 164) for the Pct 2 Cesar Chavez Road (Nolana to Ridge Road) Project. F. 69131 Ratification of the fully executed Change Order No. 5 in connection with contract No. C-16-378-02-21 with Clore Construction, LLC for the Hidalgo County Precinct #2 -Regional Linear Park Project (from Ridge Road to San Antonio Ave) as recommended by project engineer, Christopher Rodriguez, P.E. and subject to compliance with HB1295 when and if applicable. G. 69138 Ratification of Change Order No. 4 in connection with contract No. C-17-027-07-25 with NM Contracting, LLC for the Hidalgo County Precinct #2 -CO WIDE SERVICE SHOP PROJECT as recommended by project architect The Warren Group, Inc. and subject to compliance with HB1295 when and if applicable. H. 68951 Requesting to exercise the final one (1) year extension as provided in the current contract agreement C-17-024-03-07, under the same rates, terms, and conditions with Gregorio Pina III, Ph. D for Psychological Evaluation Services for Defendants (Competency) Effective March 08, 2019 - March 07, 2020. I. 69032 Approval of Application for Payment No. 3 in the amount of $27,776.93 for the Precinct 1 Build Back Services as submitted by contractor, Noble Texas Builders and as reviewed by the project engineer, Halff Associates. J. 69056 Requesting approval of payment on invoice #18K3 in the amount $21,500.00 submitted by Alpha Infrastructure Engineering, PLLC., in connection with engineering services provided under Contract C-18-197-07-31 (WA#2), for Pct. 1 Road Infrastructure Assessment Ph. 2. K. 69002 Requesting ratification of the agreement for Suitebriar Google Apps Licensing and Managed Deployment to include an additional 20 users for a total of 185 users under the same terms and conditions as modified and agreed upon by both parties in 2015. L. 69034 Emergency Management: 1). Requesting authorization for disposition by destruction of assets listed in “Exhibit A” due to items deemed as obsolete and are damaged beyond repair. Destruction will be conducted by the Hidalgo County Sheriff’s Office when deemed possible. 2). Requesting approval to remove said assets listed on “Exhibit A” from the Hidalgo County inventory list for the Office of Emergency Management. M. 69038 Emergency Management: 1). Requesting authorization for disposition by discarded/waste property of assets listed on "Exhibit A" due to items deemed as obsolete (software is expired and no longer in use). 2). Requesting approval to remove said assets listed on "Exhibit A" from the Hidalgo County inventory list for Office of Emergency Management. N. 69000 Emergency Management: Authority to rescind the action taken by HCCC on C-AI #68814 regarding copier lease; department has assumed copier lease from a Precinct. O. 68953 Requesting to exercise the final five (5) year extension as provided in the current contract agreement C-14-094-03-18, under the same rates, terms, and conditions with - Pharr-San Juan-Alamo [PSJA] ISD for Public Health Preparedness Effective March 18, 2019 - March 17, 2024. P. 68959 Sheriff's Office: 1. Extend the current contract for the sixty (60) day grace period extension [as permitted under the current #E-18-044-02-20 and same rates, terms, and conditions] commencing March 01, 2019 - expiring, April 29, 2019, for the "Repairs, Removal, Installation and/or Purchase of Mobile Radios Comp/Other Misc. Emrgcy. Equip." - so as to have no lapse in services while procurement(upon completion of the procurement process whichever comes first and/or is most advantageous to Hidalgo County); 2. Authority to advertise and approval of procurement packet developed and drafted in participation between Hidalgo County Sheriff's Office (i.e. specification, legal Notice etc. and approved as to form by HC/DA-Civil) as attached hereto for " Hidalgo County Sheriff's Office- “Repairs, Removals, Installation and/or Purchase of Mobile Radios, Computers and other Misc. Emergency Equipment” RFB 2019-037-00-00-MEG including the re-advertising when/if applicable Q. 68962 Sheriff's Office: Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current agreements contract E-18-017-02-20 with K2 Towers II, LLC for the purposes of Lease of Tower Space (FM 1925 & Rooth Road, Edinburg, TX) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions to be effective on 03/01/19 and expires 04/29/19 so as to have no lapse in service while procurement process is completed and awarded. R. 68996 Approval to utilize the Holdover Provision (Section 1.3) for contract: E-17-328-12-19, with SPI Ventures, LLP, for "Lease Office Space - City of Rio Grande City" - Hidalgo County WIC Program. (attached herein), as not to have a lapse in the contract during the completion of the procurement process. Holdover will commence March 06, 2019. S. 69004 Requesting authority to enter into a month to month agreement with Spectrum Enterprise for Digital Receiver and interactive Services (Spectrum Business TV) services at the Veteran's Service Office to include installation with authority for the County Judge to sign all required documents and subject to Form 1295 if/when applicable. T. 69019 County Wide: 1.Requesting authority to exercise the final of two (2) one (1) year term extensions as provided in the current contract agreement (E-19-046-02-26- E.A. Stone, Inc. dba Gulf Data Products County Wide "Printing Services & Related Supplies") under the same rates, terms and conditions. 2.Requesting authority to exercise the final of two (2) one (1) year term extensions as provided in the current contract agreement (E-19-046a-02-26- Scott Merriman, Inc. "Printing Services & Related Supplies") under the same rates, terms and conditions. U. 68950 Requesting authority/approval to exercise Hidalgo County's option to extend the current contract for an additional the six (6) months term, as stated herein. For the purpose of "Construction Building Materials & Related Supplies", under the same rates, terms and conditions., effective date March 28, 2019 - September 27, 2019. V. 68965 Approval for the automatic extension of a successive (1) year as provided in the letter of engagement with the J. Ramirez law Firm for the continuation of the provision of services as Bond Counsel for Hidalgo County. W. 68948 Authority to advertise and approval of procurement packet for Funeral & Burial Services for Hidalgo County Qualified Indigent Families with authority to re-advertise if required or necessary. X. 68849 Precinct 3 is requesting approval to surplus and remove the following assets from their inventory as detailed on TF 2019-055 for the purpose of destruction and disposal via landfill with the assistance of Facilities Management as the assets are obsolete and/or damaged and have no value or function for purpose originally intended. Y. 68816 Pursuant to Article 5 provided in agreement (E-18-036-02-06) between Hidalgo County and Hidalgo County Emergency Services d/b/a Hidalgo County EMS, approval of up to ninety (90) days extension under the same rates, terms, and conditions so as to have no lapse in service while procurement process is completed and awarded, subject to submittal of current insurance.
County Judge's Office: 69123 Discussion, consideration, and approval of the Hidalgo County Small Town Economic Development Program's disbursement of payment in the amount of $20,000.00 to awarded recipient Ashley Nicole Boutique.
13. Budget & Management: A. 68979 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of February 1-15, 2019 in the amount of $58,601.41 and requesting approval of wire transfer. B. 68978 1. Approval of reimbursement in the amount of $869,808.80 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 02/07/19 to 02/20/19. 02/07-13/19 $435,609.40 02/14-20/19 $434,199.40 TOTAL $869,808.80 2. Approval of wire transfer to cover claims paid.
A. AI-69061 Introduction by Judge Mario Ramirez of the new Director / Chief Juvenile Probation Officer Maryann Denner for the Juvenile Justice Center
A. AI-69078 Consideration and approval of a resolution honoring the 80th Anniversary of the Rio Grande Livestock Show, which will be held March 7 - 17. B. AI-69083 Consideration and approval of a resolution for the creation of a criminal law magistrate court in Hidalgo County.
A. AI-68777 Proclamation declaring February 2019 as Young Hearts Matter Teen Dating Violence Prevention month. B. AI-68903 Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281): Approval to submit a BPU Grant #2537808 budget adjustment to the Office of the Governor (OOG). C. AI-69035 DA - Domestic Violence Unit Grant (1281): 1. Approval to accept the Domestic Violence Unit (DVU) Grant FY16, from the Office of the Office of the Governor (OOG), in the amount of $190,232.18, effective 10/01/2018 thru 09/30/2019. 2. Approval of certification of revenues as certified by the County Auditor for the Domestic Violence Unit Grant FY16. 3. Approval to appropriate the Domestic Violence Unit Grant Funds. D. AI-69040 DA's Office-Human Trafficking Unit Grant (1281): 1. Requesting approval to apply for the Human Trafficking Unit Grant FY20. 2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents.
HIDTA - Task Force: A. AI-68825 Requesting authorization to submit FY 2018 Equitable Sharing Agreement and Certification Report on behalf of the Agency Head (Ricardo Rodriguez, Criminal District Attorney) and Governing Body Head (Richard F. Cortez, Hidalgo County Judge) with authority for County Judge to sign
Sheriff's Office: A. AI-69037 Requesting authorization to submit FY 2018 Equitable Sharing Agreement and Certification Report on behalf of the Agency Head (J. E. "Eddie" Guerra, Hidalgo County Sheriff) and Governing Body Head (Richard F. Cortez, Hidalgo County Judge) with authority for County Judge to sign B. AI-68973 Acceptance & Approval of payment for “Application and Certification for Payment No. 3” and “Application and Certification for Payment No. 4” as (set forth below) and as submitted by Hunt & Woodruff Construction Company LLC (JOC) for the installation of privacy partitions (H&W Job # 18-002), an improvement at the Hidalgo County Sheriff's Adult Detention Facility through HC's membership/participation with Purchasing Cooperative of America contract #3-100-14.
Constable Pct. #2: A. AI-68993 Constable Pct. 2 CCP59 (1260): Approval of 2019 appropriation of fund balance for Constable Precinct 2 Chapter 59 in the amount of $7750.27.
A. AI-68955 Presentation and discussion of the 2018 Racial Profiling Report as presented by the Hidalgo County Constable Precinct 3 department, in accordance with Article 2.133 of the Texas Code of Criminal Procedures. B. AI-68722 1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY2019 grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through E-grants. 2. Authorization for County Judge to e-sign application under E-grants as authorized official. 3. Approval of Resolution for LBSP 19 Grant to designate Judge Richard Cortez, as grantee's authorized official, to sign required documents (Grant period September 1, 2019 - August 31, 2020). C. AI-68974 Requesting authorization to submit FY2018 Equitable Sharing Agreement and Certification Report on behalf of the Agency Head (Lazaro Gallardo, Jr.. Constable Pct. 3) and Governing Body Head (Richard F. Cortez, Hidalgo County Judge.) with authority for County Judge to sign
Constable Pct. #4: A. AI-69033 Discussion, consideration, and approval to appoint David Abel Hernandez as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011. B. AI-69029 1. Authorization and approval to apply for the National Incident Based Reporting System (NIBRS) Grant with the Governor's Criminal Justice Division, through egrants. 2. Approval of Resolution for NIBRS Grant to designate County Judge Richard F. Cortez as grantee's authorized official and to sign required documents.
Constable Pct. #5: A. AI-68967 Presentation and discussion of 2018 Racial Profiling Report as presented by Hidalgo County Constable Precinct 5 Department in accordance with Article 2.133 of the Texas Code of Criminal Procedures.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-68998 Appointment of Representative to the Urban Counties Policy Committee for 2018-2019 term C. AI-69026 Authorization for County Judge Richard F. Cortez to sign the Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan form for 2019 Annual Plan to be submitted by the Hidalgo County Housing Authority as required by U.S. Department of Housing and Urban Development (HUD) D. AI-69117 Discussion, consideration and action on designation of individuals for the IRS TIN (taxpayer Identification number) Matching Program as follows: Principal: Richard F. Cortez, County Judge Responsible Official: Sergio Cruz, Budget Officer Authorized Agent: Linda Fong, First Asst. Auditor E. AI-68994 1. Authorization to accept the Valley Baptist Legacy Foundation Grant in the amount of $500,00.00 2. Authorization and approval for Commissioner Precinct 2, as authorized official, to Electronically accept Grant award form and related documents. F. AI-68917 Authorization and approval to purchase wireless device data service and change existing data service plan through the County's membership/participation with CONTRACT: DIR-TSO- 3415 with VERIZON WIRELESS for the following:
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-68988 TX Agrilife Ext. (1100): Approval of the following personnel actions, effective next full pay period 03/04/2019: C. AI-68990 Criminal DA - Buffet-McCain Institute/Arizona State University Grant (1281): 1. Approval of the following personnel actions, effective next full pay period 03/04/2019: Criminal DA - Domestic Violence Unit Grant (1281): 2. Approval of the following personnel actions, effective next full pay period 03/04/2019: Criminal District Attorney (1100): 3. Approval of the following personnel actions, effective upon Commissioners' Court approval: 4. Approval of the following discretionary step adjustments pursuant to Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners' Court approval: D. AI-69135 464th District Court (1100): Approval of the following personnel actions, effective upon Commisioners' Court approval: E. AI-69152 Precinct 4 (1100/1200): Approval of the following personnel actions as per Exhibit A, effective next full pay period 03/04/2019. F. AI-68977 Discussion, consideration and approval to appoint Amy Martinez-Nagy as a volunteer/intern under the Hidalgo County Auditor's Office for the period of February 26, 2019 through March 29, 2019.
Urban County: A. AI-68960 Requesting approval to dispose of HOME Investment Partnerships Program records
Health & Human Services Department: A. AI-69097 Requesting approval of the Agreement between Rio Grande Valley College and County of Hidalgo, Texas. The purpose of the Agreement is for Rio Grande Valley College and Hidalgo County to provide clinical education for nursing and allied health students at the clinical facilities which provide essential public health services and will serve to provide clinical support during public health exercises or emergent events as further described in the MOA attached herein. B. AI-69100 Requesting approval to submit renewal grant application and budget for the Preventive Health and Health Services program for FY 20 and FY 21. The allocation for each fiscal year is $125,000.00 for a total of $250,000.00. The program period will be in effect from October 1, 2019 to August 31, 2020 for FY 20 and from September 1, 2020 to August 31, 2021 for FY 21. C. AI-69091 Requesting approval of the Memorandum of Agreement between Texas Department of State Health Services and Hidalgo County Health and Human Services Department. The purpose of the agreement is for Texas Department of State Health Services and Hidalgo County to provide clinical education for medical residents or fellows at the clinical facilities which provide essential public health services and will serve to provide clinical education for medical residents and further described and detailed in the MOA attached herein.
Adult Probation: A. AI-69073 1. Approval of declaration for Criminal Justice Division to have the Hidalgo County Youthful Offender Court established as a Drug Court pursuant to Texas Government Code Chapter 121. 2. Approval of declaration for Criminal Justice Division to have the Hidalgo County Misdemeanor Drug Court established as a Drug Court pursuant to Texas Government Code Chapter 121.
Elections Administration: A. AI-69076 Discussion on Election updates. B. AI-69077 Discussion, consideration and approval to payout overtime hours to be worked in preparation of the May 2019 Election by the Hidalgo County Elections Department’s permanent staff who will work the election cycle beginning March 11, 2019 and ending May 17, 2019; and Runoff beginning April 15, 2019 and ending June 21, 2019; in accordance with Hidalgo County Civil Service Commission Rules, and as per Commissioners Court on agenda item AI#66575, on 9/11/18, approving the inclusion of cost reimbursement for overtime payroll costs incurred by county for elections permanent employees who work during contracted elections with entities.
Head Start Program: A. AI-69052 Appointment of One Community Representative by Pct. #4 Commissioner to serve on the Hidalgo County Head Start Program Policy Council, for the remainder of 2018-2019 term B. AI-69012 Discussion/Approval of Poverty Income Guidelines for Eligibility and Priority Guidelines for Selection and Enrollment for Program Year 2019-2020 C. AI-69013 Discussion/Approval on Request to Purchase Tires, Tubes, Supplies and Equipment (Contract #553-18) through the Hidalgo County’s Membership/Participation with the Texas Association School Board (TASB) Buyboard’s Multiple Awarded Vendors for the Term of the TASB Contract Expiring on February 28, 2021 1. GCR Tires and Service 2. Good Year Tire and Rubber Company 3. Southern Tire Mart, LLC D. AI-69014 Discussion/Approval on Request to Purchase Office Supplies and Equipment (Contract #576- 18) through the Hidalgo County’s Membership/Participation with the Texas Association School Board (TASB) Buyboard’s Awarded Vendors for the term of the TASB Contract Expiring on November 30, 2021 1. Gateway Printing & Office Supply, Inc. 2. Gulf Coast Paper Company 3. Staples Contract and Commercial, Inc. E. AI-69015 Discussion/Approval on Request to Purchase Custodial Supplies and Equipment (Contract #569-18) through the Hidalgo County’s Membership/Participation with the Texas Association School Board (TASB) Buyboard’s Multiple Awarded Vendors for the term of the TASB Contract Expiring on September 30, 2021 1. Ecolab, Inc. 2. Gulf Coast Paper Company 3. Matera Paper Company 4. Rio Paper and Supply, LLC F. AI-69016 Discussion/Approval on Request to Purchase Instructional Materials andClassroom Teaching Supplies and Equipment (Contract #573-18) through the Hidalgo County’s Membership/Participation with the Texas Association School Board (TASB) Buyboard’s Multiple Awarded Vendors for the term of the TASB Contract Expiring on October 31, 2021 G. AI-69011 Discussion, Consideration and Action Authorizing the Submittal of the Cost of Living Adjustment (COLA) Application for Budget Year 01.01.19 to 12.31.19
Auditor's Office: A. AI-68991 1. Approval of Certification of Revenues as certified by the County Auditor for various TXDOT projects. 2. Approval of 2018 appropriation of funds for various TXDOT projects in the total amount of $9,079,407.61.
Planning Department: A. AI-69070 1. Preliminary Approval a. Las Gardenias Subdivision- Pct. 4 (Maricela Garza Rodriguez) (Val Verde Road & Mile 19 North Road) No. of Lots: 3 Single Family, 1 Multi-Family, 1 Commercial Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain onto Mile 19 North Road and Val Verde Road side ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s Paved: Yes, Val Verde Road and Mile 19 North Road are paved. b. Eduardo’s No. 23 Subdivision- Pct. 3 (Las Dianas Land Dev.) (La Homa Road & Mile 5 North Road) No. of Lots: 38 Single Family Streetlights: 5 proposed streetlights Flood Zone: X Drainage: Yes, Drainage will be provided by Storm Drainage System and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Sharyland Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by City of Mission. Paved: Yes, La Homa Road and 1 internal street to be paved. 2. Final Approval a.Thompson Acres Subdivision - Pct. 1 (Donald Thompson) (Mile 5 North Road & Mile 4 ½ West Road) No. of Lots: 1 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by natural perculation within the proposed lot and surface runoff will drain onto Mile 5 North Road side ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by City of Weslaco. Sewer: Yes, OSSF Paved: Yes, Mile 5 North Road is paved. b. R&E Ranch Subdivision- Pct. 1 (Yoanna Maldonado) (Milanos Road & 18th Street) No. of Lots: 6 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain onto Milanos Road and 18th Street road side ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by Military Highway Water Supply Corporation. Sewer: Yes, OSSF’s Paved: Yes, 18th Street and Milanos Road is paved. c. Carmen Avila Ph. 1 Subdivision- Pct. 4 (Jefferson Road Property Inv., L.L.C.) (Carmen Avila Road & Mile 22 ½ North Road) No. of Lots: 98 Single Family, 10 Commercial Streetlights: 22 streetlights Flood Zone: X Drainage: Yes, Drainage will be provided by Storm Drainage System discharging to an existing HCDD#1 drain ditch approximately 1 ½ mile east of the proposed development. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by City of Edinburg. Paved: Yes, Carmen Avila Road, Mile 22 ½ North Road and 4 internal streets are paved. 3. Final Approval with Variance Request and Financial Guarantee a.Vista Bonita SubdivisionNo. 17 - Pct. 4 (Richard W. Ruppert) (Kenyon Road & Ingle Road) No. of Lots: 192 Single Family Streetlights: 27 streetlights Flood Zone: X Drainage: Yes, Drainage will be provided by Storm Drainage System and Detention by widening the existing drain ditch along the west and south property line. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by City of Edinburg. Paved: Yes, Ingle Road and 7 internal streets are paved. *Final Approval with Cash Deposit in the amount of $134,000.00 has been submitted to the City of Edinburg to cover the Final Drainage improvements and sewer lift station. Variance Request: Hidalgo County Subdivision Rules Tile “B” chapter 3.5 E. section 13 “Setbacks”
Precinct #2 - Comm. Cantu: A. AI-69121 Requesting approval of Amendment No. 1 to the Interlocal Cooperation Agreement with the City of Hidalgo approved by CC 2/27/18 (AI#63901) to amend the City and County jurisdiction lines for the Pct 2 Las Milpas Road Extension Project B. AI-69110 Discussion and possible action to execute the LPA Standard Utility Agreement for the Pct 2 Dicker Road Project with Lonestar Pipeline, LLC. C. AI-69114 Requesting approval to submit a request for inspection pursuant to Architectural Barriers Administrative Rule 68.52 to Robert V. Buck & Associates, LLC, dba, The Buck Group- Registered Accessibility Specialist-designated by Texas Department of Licensing and Regulation in order to permit the processing of a TDLR Inspection of the Co Wide Mechanic Shop, with authority for the County Judge to sign the request for inspection form. D. AI-69116 Receipt, review, and approval of the amended closing documents for the purchase of a tract of land known as Lot C3, Alianza Business Park for the Pct 2 Indoor Baseball Park Project with authority for the County Judge and/or Executive Officer to sign closing documents.
Precinct #3 - Comm. Flores: A. AI-68866 1. Requesting approval of an "order" granting an exemption form competitive bidding requirements under Texas Local Gov't. Code, Chapter 262,, Section .024(a)(7) "an item that can only be obtained form only one source" in connection with providing service and Floodlights at 17912 Sabal Palm Dr. (Katrina Park). 2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid- Constrution Agreement" with AEP Texas Central Company in the amount $3,767.17 for the installation of 3 poles and 5-1000MH Flood Lights at Katrina Park.
Precinct #4 - Comm. Torres: A. AI-69046 Requesting acceptance and approval of purchase of plaque for employee recognition for years of service with Hidalgo County Precinct 4 for Manuel Carranza and community recognition for Mel Robinson.
Budget & Management: A. AI-68954 Regional Solid Waste Grant (1286): 1. Approval of Certification of Revenues by the County Auditor for the Regional Solid Waste Grant FY2018-2019 in the amount of $30,000.00. 2. Approval of 2019 appropriation of funds for the Regional Solid Waste Grant FY2018-2019 in the amount of $30,000.00. B. AI-69001 1. Approval to correct AI-68482 Program Manager I slot number from 0049 to 0050. 2. Approval to revise salary schedule as per Exhibit A in accordance with Hidalgo County Classification and Compensation Pay Plan. C. Budget Appropriations: 1. AI-69113 Requesting approval to appropriate $9,875.60 into 3rd Call Border Colonia (Fund 1312) for precinct 4 in relation to Round III Colonia Project. 2. AI-68970 2018 General Fund & Special Revenue Fund - Capital Leases: A. Approval of certification of revenues, as certified by the County Auditor, to fund capital lease expenditures for various departments. B. Approval of 2018 appropriation of revenues and expenditures to fund capital lease expenditures for various departments. C. Approval of various 2018 intradepartmental transfers to fund capital lease expenditures for various departments.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-68989 Acceptance of final executed AIA Agreement with Rike Ogden Figueroa Allex Architects, Inc. in connection with the construction of "Hidalgo County Services Facility and Justice Center" [ CC - 11/20/18] B. Executive Office 1. AI-69101 Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $10,164.15) as submitted by the on-call (C-18-228-10-09) project engineer, L & G Consulting Engineers, Inc., to provide Geotechnical Engineering Services for the Old Jail Parking Lot Project located in Hidalgo County Precinct #4. C. Pct. 1 1. AI-69072 A. Requesting exemption from competitive biding requirements under the Texas Local Government Code Section 262.024 (A) (4) a "professional service"; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved pool of professional engineering service providers required for Solar Light Project located within Pct. No. 1: C. Authority for the Purchasing Department to commence negotiations with the number one ranked firm of ______________________ for the purpose of finalizing an engineering services contract in connection with: Solar Light Project, located in Precinct No. 1. 2. AI-69093 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a "professional service"; B. Presentation of scoring grid (for the purpose of ranking ny CC) of the firms graded and evaluated through the County's approved pool of professional appraisal service and/or review providers required for a project specific- Fair Market Appraisal [ FMV] of Donna Schroeder Park located within Pct. No. 1: C. Authority for the Purchasing Department [excluding dept. director] to commence to negotiate a professional service agreement with the No. 1 ranked provider ____________________________ for the purpose of a project specific Fair Market Value appraisal [FMV] of Donna Schroeder Park, located in Hidalgo County Precinct No. 1. 3. AI-69144 A. Acceptance and approval fo Final AIA A133 form of agreement &between Hidalgo County and Erickson Construction, LLC for the "Construction Manager at Risk for Hidalgo County Precinct No. 1 Tax Office" located in Pct. No. 1 including the authority for Project Manager B2Z Engineering, LLC to issue and send the formal Notice to Proceed; B. Pursuant to TXLGC 271.060(d) and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner of designee: David Suarez, to execute change orders that involve..."an increased or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Orders' statutory limits...' . The original contract price may not be decreased by 18% or more without the consent of the contractor". 4. AI-69069 A. Requesting approval of final negotiated Professional Services Agreement with L & G Consulting Engineers Inc. as it relates to Professional Engineering Services for Precinct No. 1- FM 88 From 0.25 Miles North of SH 107 (5th Ave.) North to FM 1925 project. Approved for negotiations fy HCCC on December 12, 2018 ai # 67836 ( r ); B. Pursuant to HCCC approval of Professional Services Agreement with L & G Consulting Engineers requesting approval of Work Authorization No. 1 in the amount of $1,047,363.00 as it relates to Professional Engineering Service for Precinct No. 1 FM 88 From 0.25 Miles North of SH 107 (5th Ave.) orth to FM 1925 project. C. Pursuant to approval of Agreement with L & G Consulting Engineers (Article 14) C-18- 304-02-26, a request for approval by engineer to permit the subcontracting of Ergonomic Transportation Solutions, Inc. to provide Traffic Signal Services for the Pct. No. 1 FM 88 From 0.25 Miles North of SH 107 (5th Ave. ) North to FM 1925 project. 5. AI-69054 Pursuant to Texas Constitution, Art. 3, Sect. 52, approval of "Public Purpose Declaration" for the purchase of plaques for employee recognition for Hidalgo County Precinct 1 thus informing residents of the dedication and commitment of employees toward the precinct's responsibilities and obligations. 6. AI-69048 Requesting approval of Interlocal Cooperation Agreement by and between County of Hidalgo, by and through Precinct Number One and the following school districts: Progreso, Weslaco, Mercedes, Donna, PSJA, Monte Alto, Edcouch Elsa, and La Villa; the County and the Districts desire to enter into this mutual agreement for the public purpose of providing up-to-date public education and awareness information of emergency events and of resources provided by the County; and to serve the parties objectives in improving the health, safety, and welfare of the citizens of both County and the District. 7. AI-69041 A. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Elsa for FM 88 corridor from 0.25 miles North of SH 107 (5th Ave.) North to FM 1925.; B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement in it's desires to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the “Work”) by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City. 8. AI-67830 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a "professional service"; B. Presentation of scoring grids (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved pool of professional surveyor service providers required for multiple On Call Surveyor Services located in Pct. #1: C. Authority for Purchasing Department to commence negotiations with the number one ranked firms from both 1st. & 2nd. groups for the purpose of On Call Professional Surveyor Services agreements for projects located within Hidalgo County Precinct No. 1: Group #1 ____________________________ & Group #2 ___________________________. D. Pct. 2 1. AI-69136 Acceptance and approval to execute the final agreement of professional surveying services on an "on-call basis" for Road & Bridge, CIP, and other Projects in General," for Pct. 2 with Quintanilla, Headley & Associates, Inc.. [approved CC 2/12/19] 2. AI-69139 Acceptance and approval to execute the final agreement of professional appraisal services on an "on-call basis" for Raod & Bridge, CIP, and other Projects in General," for Pct. 2 with Leonel Garza, Jr. & Associates, LLC. [approved CC 2/12/19] 3. AI-69140 Acceptance and approval to execute the final agreement of professional engineering services on an "on-call basis" for Road & Bridge, CIP, and other Projects in General," for Pct. 2 with Cruz Hogan Consultants, Inc.. [approved CC 2/12/19] 4. AI-69134 Acceptance and approval to execute the final agreement of professional appraisal services on an "on-call basis" for Road & Bridge, CIP, and other Projects in General," for Pct. 2 with Professional Appraisal Services, Inc. [approved CC 2/12/19] 5. AI-69092 Requesting approval of Supplemental Agreement No. 2 for services under Work Authorization No. 1, through Contract No. C-17-194-08-08 for B2Z Engineering, LLC, resulting in an estimated cost increase of $8,525.60 for the Pct #2 Las Milpas Park Youth Facility Project. E. Pct. 3 1. AI-69142 Acceptance and approval to execute the final agreement of professional engineering services on an "on-call basis" for Road & Bridge, CIP, and other Projects in General," for Pct. 2 with Quintanilla, Headley & Associates. [approved CC 10/09/18] F. Health & Human Services Dept. 1. AI-69021 A. Action to rescind HCCC approval 02-12-19 on R/AI# 68546 for multiple awards of "Mosquito Control Chemicals", contract# C-18-248B-02-12, ONLY Item #4 Fyfanon ULV awarded to Univar @ $49.88 erroneously placed a bid for the chemical Fyfanon EW, thus not meeting specifications; B. Approval to award Item #4 Fyfanon ULV, to the next lowest bidder meeting specifications to ADAPCO @ $59.00, contract # C-18-248-02-12. G. Sheriff's Office 1. AI-69103 Presentation of response received from the sole responsible vendor submitting a qualifying proposal [meeting requirements] for the purpose of award and approval of contract document with Gregorio Pina, III, Ph.D. for project titled: H.C. Sheriff's Office-"Psychological Evaluation Services HC Law Enforcement Agencies" RFP 2019-001-02-20-26-TDL. 2. AI-69122 Presentation of sealed quotes received for the purpose of award and approval of the contract to the responsible vendor submitting the lowest and best quote [while meeting all specifications and/or requirements as attached hereto] but in no event to exceed the statutory bid threshold of $50,000 for: Hidalgo County Sheriff's Office - Radiological Diagnostic & Related Mobile Services for Incarcerated Inmates. - 2019-025-01-25-HGO. 3. AI-68949 Requesting approval of the 2nd Amendment drafted by DA/Civil Section, for further clarification of services including rates, terms & condition, and an additional one (1) year extension for "Physician Services for Inmates" - Dr. Ivan Melendez, for Hidalgo County Sheriff's Office. 4. AI-68606 A. Exemption from competitive bidding requirement under Tx. Local Government Code, 262.024(a)(7)(A), 'an item that can only obtained from one source'; B. Approval of Sole Source Declaration for Spillman Technologies, Inc. in connection with a software module for compliance with new FBI-Summary Reporting System [SRS] of the Uniform Crime Reporting [UCR] including the purchase of the National Incident Based Reporting System [NIBRS] software module in the amount of $81,879.00 which will be an additional component of the existing software.
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-68968 Claim of Agustin Olmedo Moreno D. AI-68975 Claim of Burciaga Iracheta E. AI-69043 Claim of Ruben Rangel F. AI-68971 Cause No. C-1915-18-F; Patricia Love & Celeste Rodriguez v County G. AI-69024 Cause No. C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas H. AI-69155 Civil No. 15-CV-435; Gregorio Trevino, Jr. et al v Hidalgo County et, al I. AI-69158 Civil Action No. 719-MC-120; Miguel A. Valadez v. HCSO, et al J. AI-69148 Pursuant to Texas Government Code Section 551.074, discussion and/or deliberation regarding the appointment and/or employment of the Hidalgo County Director of IT
31. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-68969 Claim of Agustin Olmedo Moreno D. AI-68976 Claim of Burciaga Iracheta E. AI-69045 Claim of Ruben Rangel F. AI-68972 Cause No. C-1915-18-F; Patricia Love & Celeste Rodriguez v County G. AI-69025 Cause No. C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas H. AI-69156 Civil No. 15-CV-435; Gregorio Trevino, Jr. et al v Hidalgo County et, al I. AI-69159 Civil Action No. 719-MC-120; Miguel A. Valadez v. HCSO, et al J. AI-69149 Pursuant to Texas Government Code Section 551.074, discussion and/or deliberation regarding the appointment and/or employment of the Hidalgo County Director of IT 34. Adjourn
1.Roll Call 2.Prayer 3.Open Forum 4.Approval of Consent Agenda 5.General Operations Matters: A. 69107 1.) Discussion and possible action to approve criteria for dedication of facilities for Hidalgo County Drainage District No.1. 2.) Discussion and possible action to dedicate the new Hidalgo County Drainage District No.1 administrative offices. 3.) Discussion and possible action to approve a resolution on dedication of new Hidalgo County Drainage District No.1 administrative offices. B. 69096 Approval of the Hidalgo County Drainage District No. 1 Sick Leave Pool Policy and forms C. 69105 Drainage District-General Operations Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 Expansion of Professional Engineering Services Pool" (2019) (RFQ# HCDD1-19-030-03-20), for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors. D. 69112 1. Request approval to issue Termination Notice as provided in article 14 of the agreement with Rod Robertson Enterprises, Inc. for the “Auctioneer & Storage Services” contract No. C-HCDD1-17-003-02-06, due to vendor not able to provide services. 2. Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Auctioneer & Storage Services", RFB No. HCDD1-19-032-03-20, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. E. 69115 Requesting approval to rescind action taken by the Board on October 30, 2018, Regular Agenda Item #67379, in relation to the approval of Supplemental Agreement No. 1 for the "On Call Professional Engineering Services" with B2Z Engineering, LLC,(Contract No. C-HCDD1-17-051-09-19). F. 69119 1.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. 2.) Presentation of scoring grid of two (2) sets of firms graded through the District's pre-qualified Professional Engineering Services Pool for the purpose of ranking by HCDD1 Board of Directors in connection with On-Call Professional Construction Materials (CMT) Services required for Hidalgo County Drainage District Projects on an as needed basis. 3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreements with each of the number one (1) ranked firms presented: (set 1) ________________________, and(set 2)__________________________ for the provisions of On-Call Professional Construction Materials Testing (CMT) Services for Hidalgo County Drainage District Projects (on as needed basis). G. 69128 Requesting approval of first amendment to Inter Local Agreement by and between Hidalgo County Drainage District No.1 and Hidalgo County dated August 28, 2018; as it relates to Right of Way Agent services by Hidalgo County Drainage District No.1 for Trenton Drain Phase II and III. H. 69151 Requesting review and approval to pay claim request on the following item: Invoice No. 177095-A dated 10-25-2018 in the amount of $380.00 from Magic Valley Concrete; amount due for overage in construction material for HCDD1 New Administration Building. PO#635757 I. 69018 1. Approval of the following personnel action, Create Engineering Tech IV G12/S4 $52.266.00. 2. Approval of Budget Amendment required for personnel action in the amount of $72,987.58 3. Approval of revised salary schedule J. 69095 Approval of the following personnel actions, K. 68947 Requesting authority to advertise and approval of RFP procurement packet [i.e. requirements, legal notice,draft requirement agreement, etc.] as attached hereto for: "Title Company Services-(Pool)" on an as needed basis, including the re-advertising of project in the event no responses are received, or proposals are rejected and project is still required. (RFP No.: HCDD1-17-017-04-26) L. 69143 Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 "Right of Way Acquisition Professional Services-Pool", for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors. 6. 2018 Bond Referendum Projects: A. 69129 1). Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. 2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Mid Valley Airport -2018 Bond Referendum Project #19". 3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Mid Valley Airport -2018 Bond Referendum Project #19". B. 69126 1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. 2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Anaquitas -2018 Bond Referendum Project #8". 3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Anaquitas -2018 Bond Referendum Project #8". 7.General Fund: A. 69085 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: CP 130 Budget: 005 New Administration Bldg Application for Payment No. 8-B1061-08 in the amount of $228,497.17 from Bullard Construction, Inc. pertaining to Construction Contract No. HCDD1-18-002-05-22. Project Engineer: Halff Associates Inc PO#634554 B. 69090 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: General Fund 110 Budget: 006-M&O 1. Acceptance of Certificate of Substantial Completion and Certificate of Completion from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drain Ph.2 Improvements (North Canton, Canton, Alberta & Tower Crossings). 2.Application for Payment No.8-Final in the amount of $35,100.05 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Phase 2 Improvements (North Canton, Canton, Alberta & Tower Crossings). 3. Application for Payment No.-9-Retainage Release in the amount of $61,227.45 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Ph.2 Improvements (North Canton, Canton, Alberta & Tower Crossings). Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1 PO#634000 C. 69137 Requesting review and approval to pay claim requests on the following items: 1. Invoice No. 88674-A dated 10-12-2018 in the amount of $253.98 from Lewis Electric Motors; due for freight charges. PO#635361 2. Invoice No. 761940-A2 dated 12-21-2018 in the amount of $824.48 from Upper Valley Materials; amount due for overage in construction material for Regional Linear Park. PO#636182 3. Invoice No. 761973 dated 12-26-2018 in the amount of $1,732.16 from Upper Valley Materials; amount due for overage in construction material for Regional Linear Park. PO#636182 4. Invoice No. 762004 dated 12-27-2018 in the amount of $1,694.60 from Upper Valley Materials; amount due for overage in construction material for Regional Linear Park. PO#635641 5. Invoice No. 164674344-001 dated 12-28-2018 in the amount of $3,106.45 from United Rentals; amount due for additional rental time on equipment used for Regional Linear Park. PO#636205 D. 69157 Requesting review and approval to pay claim request on the following item: Invoice No. 7797-4 dated 01-25-2019 in the amount of $584.55 from Texas State Equipment; amount due for damages to rental equipment. PO# N/A 8.Budget Amendments: A. 69127 Request approval of Budget Amendments to carry over the December 31, 2018 available budgets into the 2019 District's Capital Projects Fund 130, Capital Projects Fund 132 - 2008 Bond Series, and Capital Projects Fund 133 - 2013 Bond Series. This will facilitate the budgetary accounting for continued construction of District Projects 9. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A.Real Estate Acquisition B. Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. 10.Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 11.Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 12.Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 13.Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
County Judge's Office: AI-69082 Consideration and approval of a resolution for creation of two Hidalgo County Courts at Law No. 9 and No. 10.
1. 69165 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 69163 Presentation of Fund Information Report B. 68997 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of December 2018. C. 69098 Pursuant to Local Government Code § 115.0035, requesting approval of the attached County Auditor's review/audit letters. D. 69099 Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports. 3. 2019 Intradepartmental transfers: A. 69153 2019 - Co Wide Adm (1100) B. 69089 2019 - Pct 2 Adm. (1200) C. 69088 2019 - Pct 2 Parks (1100) D. 69086 2019 - Pct 2 Rd Maint (1200) E. 69108 2019 - Pct. 4 / BCAP (1312) F. 69102 2019 - County Court #4 (1100) G. 69118 2019 - County Clerk (1100) H. 69080 2019 - County Treasurer (1100) I. 69074 2019 - Facilities Management (1100) J. 69044 2019 - Justice Crt Tech (1242) K. 69050 2019 - I.T. Department (1100) L. 69055 2019 - Health & Human Services Dept. / MAC (1293) M. 69005 2019 - Health & Human Services Dept./ TB State (1293) N. 69023 2019 - Health & Human Services Dept. / TX Healthy (1293) O. 68986 2019 - CC #8 (1100) 4. 2019 Interdepartmental transfers: A. 69150 PCT 4 - BCAP -Green Valley Dev. Subd. (1200): Approval of 2019 interdepartmental transfer from Pct 4 Rd. Maint. to Pct 4 BCAP-Green Valley Development Subd. to fund road construction project in the amount of $ 7,018.65. B. 69154 Probate Court (1100): Approval of 2019 interdepartmental transfer Co. Wide Adm.-Contingency (prog. 002) to Probate Court (prog. 001) in the amount of $10,252.02 to fund purchase of furniture for jury room. C. 69147 IT Countywide (1100): Approval of 2019 interdepartmental transfer from Countywide Adm. Contingency to IT Countywide in the amount of $9,610.00 to continue funding the Postcard Initiative for collection services. D. 69133 TxDOT-Pct 2 Regional Linear Park Prj (1315): Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 Nolana Loop(FM1426-FM907) to TxDOT-Pct 2 Regional Park Project in the amount of $5,882.88 to fund project expenditures. E. 69106 Co. Judge (1100): Approval of 2019 interdepartmental transfer Co. Wide Adm.-Contingency (prog. 002) to Co. Judge (prog. 006) in the amount of $36,600.00 to fund various operating expenses. F. 69060 Pct 1 (1200): Approval of 2019 interdepartmental transfer from Pct 1 R&B program 005 to Pct 1 Adm program 004 in the amount of $5,600.00 to cover expenditures for outreach department. G. 69053 Predatory Animal Control (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm. to Predatory Animal Control in the amount of $6,000.00 H. 69042 Urban County (1100): Approval of 2019 interdepartmental transfer from Co Wide Adm. Contingency to Hidalgo County Urban County in the amount of $7,486.88 to cover uncollected assistance funds under FY2005 Urban County Program (UCP) HOME Program. I. 69049 Domestic Relations (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm. to Domestic Relations in the total amount of $7,000.00 for the purpose of funding 2019 DRO consultant. J. 69036 Emergency Management (1100): Approval of 2019 interdepartmental transfer from Co Wide Admin to Emergency Management to fund copier lease agreement in the amount of $3,904.10. 5. Planning Department: A.69051 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 68981 1. Reimbursement of Financial Guarantee a. Oak Hill Ranch Ph. 1 Subdivision - Pct. 1 (Jack McClelland) (FM 88 & Mile 20 North Road) *Reimbursement request: $1,000.00 for installation of 1 OSSF b.Los Novillos Subdivision - Pct. 4 (Jose M. Guerra) (Rio Grande Floral Road & FM 3250) *Reimbursement request: $2,000.00 for installation of 2 OSSF’s C. 69062 Discussion and consideration to approve fees for the Hidalgo County Maps as follows: Hidalgo County Map 42” x 48” $35.00 Hidalgo County Map 72” x 62” $56.00 6. Monthly Fee Reports: A. 69020 District Attorney's Office Check Fraud Fees Monthly Report - January 2019 B. 68921 District Clerk Fee Monthly Report for January 2019 $463,336.27 7. Executive Office: A. 68980 Approval of 457 plan hardship withdrawal request for employee #066389 8. Tax Refunds: A. 69031 Account Number Payer Amount A1700.02.000.0121.00 Corelogic $3,321.06 H2550.00.009.0012.08 AE Holdings LTD $3,281.01 L1956.01.000.0026.00 Wells Fargo $4,000.00 S6853.00.000.0029.00 1511 Cenlar $4,355.41 T2100.00.237.0011.00 Rattikin Title Company $3,000.00 V4359.00.000.0001.00 RCH BCH Partnership LTD $8,411.19 9. County Judge's Office: A. 69123 Discussion, consideration, and approval of the Hidalgo County Small Town Economic Development Program's disbursement of payment in the amount of $20,000.00 to awarded recipient Ashley Nicole Boutique. 10. WIC: A. 68710 WIC:1292 Requesting approval to pay Invoice Job Site# 6057 to Cytech Heating & Cooling as claim for the repair of a weak breaker that tripped during the cold weather at the Progreso WIC Clinic in the amount $148.06, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 11. Membership Dues/Certifications: A. 69132 District Attorney (1100): Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following employees: Cynthia N. Alanis, Veronica Esmeralda Bernal McCann, Rachael Abbe Miller, Juan Romeo Rodriguez, Eliezar Jesse Saldana, and Santiago Solis, Jr., in the amount of $345.00(Requisition #388203), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor. B. 68985 DBM: Requesting approval to pay membership dues to the Texas Chapter Public Risk Management Association (PRIMA) for Flora Vazquez, Division Manager III, Employee Benefits, with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. C. 68995 County Commissioners (1100): Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following: VENDOR YEAR AMOUNT ACCT. # REQ. # So. Tx. County Judges & Comm. Association 2019 $ 300.00 9-1100-413-30-125-004-0-810 385250 County Judges & Commissioners Assoc. of Texas 2019 $2600.00 9-1100-413-30-125-004-0-810 385246 D. 68956 Requesting approval to pay 2019 membership dues to the Tax Assessor Collectors Association (TACA) in the amount of $50.00 for Flor Esmeralda Ramirez - (Req# 387887) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. E. 68851 Health & Human Services: Approval of 2019 Texas Indigent Health Care Association membership dues in the total amount of $200.00, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor. 12. Headstart: A. 69007 Approval of Monthly Children's Applications Report for 2018-2019 B. 69008 Approval of Monthly Average Daily Attendance (ADA) Report: January 2019 C. 69009 Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: January 2019 D. 69010 Approval of Monthly Special Services Report: January 2019 E. 69006 Approval of Monthly Financial Report: January 2019 13. Budget & Management: A. 68979 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of February 1-15, 2019 in the amount of $58,601.41 and requesting approval of wire transfer. B. 68978 1. Approval of reimbursement in the amount of $869,808.80 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 02/07/19 to 02/20/19. 02/07-13/19 $435,609.40 02/14-20/19 $434,199.40 TOTAL $869,808.80 2. Approval of wire transfer to cover claims paid. 14. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 69145 Authority to enter into a month to month agreement with Spectrum Enterprise for cable and/or internet services for/at the County Judges Office to include installation with approval for the County Judge to sign all required documents subject to legal counsel final review and approval as to form. B. 68952 Requesting to exercise the final five (5) year extension as provided in the agreement #C-14-095-03-18, under the same rates, terms, and conditions by and between County of Hidalgo and La Joya Independent School District for the purpose of Public Health Preparedness Program effective March 18, 2019 - March 17, 2024. subject to compliance with HB 1295 C. 68992 1. Approval to exercise the County's option to extend for the final one (1) year term under contract C-18-005-03-06 with Valley Land Title Co., and C-189-005A-03-06 with Edwards Abtsract & Title, LLC for Title Company Services Pool, for Hidalgo County under same rates, terms and conditions with compliance to HB 1295; 2. Approval to exercise the County's option to extend for the final one (1) year term under contract C-18-079-079-04-10 with Sierra Title of Hidalgo County, Inc. for the Expansion of Title Company Services Pool, for Hidalgo County under same rates, terms and conditions with compliance to HB 1295. D. 69075 Pursuant to Article 1.3 of the current agreement with CHCT Texas, LLC, under contract #, disclosure for billing purposes of exercising the Hold Over Provision under #C-13-177-07-23 for the housing of HC-UCP so to have ample time to relocate to new awarded location. E. 69125 Requesting approval of Supplemental Agreement No. 2 with L&G Consulting Engineers, Contract# C-15-300-09-01 to amend Exhibit B, Scope of Services to include a task for Project Management (Function Code 164) for the Pct 2 Cesar Chavez Road (Nolana to Ridge Road) Project. F. 69131 Ratification of the fully executed Change Order No. 5 in connection with contract No. C-16-378-02-21 with Clore Construction, LLC for the Hidalgo County Precinct #2 -Regional Linear Park Project (from Ridge Road to San Antonio Ave) as recommended by project engineer, Christopher Rodriguez, P.E. and subject to compliance with HB1295 when and if applicable. G. 69138 Ratification of Change Order No. 4 in connection with contract No. C-17-027-07-25 with NM Contracting, LLC for the Hidalgo County Precinct #2 -CO WIDE SERVICE SHOP PROJECT as recommended by project architect The Warren Group, Inc. and subject to compliance with HB1295 when and if applicable. H. 68951 Requesting to exercise the final one (1) year extension as provided in the current contract agreement C-17-024-03-07, under the same rates, terms, and conditions with Gregorio Pina III, Ph. D for Psychological Evaluation Services for Defendants (Competency) Effective March 08, 2019 - March 07, 2020. I. 69032 Approval of Application for Payment No. 3 in the amount of $27,776.93 for the Precinct 1 Build Back Services as submitted by contractor, Noble Texas Builders and as reviewed by the project engineer, Halff Associates. J. 69056 Requesting approval of payment on invoice #18K3 in the amount $21,500.00 submitted by Alpha Infrastructure Engineering, PLLC., in connection with engineering services provided under Contract C-18-197-07-31 (WA#2), for Pct. 1 Road Infrastructure Assessment Ph. 2. K. 69002 Requesting ratification of the agreement for Suitebriar Google Apps Licensing and Managed Deployment to include an additional 20 users for a total of 185 users under the same terms and conditions as modified and agreed upon by both parties in 2015. L. 69034 Emergency Management: 1). Requesting authorization for disposition by destruction of assets listed in “Exhibit A” due to items deemed as obsolete and are damaged beyond repair. Destruction will be conducted by the Hidalgo County Sheriff’s Office when deemed possible. 2). Requesting approval to remove said assets listed on “Exhibit A” from the Hidalgo County inventory list for the Office of Emergency Management. M. 69038 Emergency Management: 1). Requesting authorization for disposition by discarded/waste property of assets listed on "Exhibit A" due to items deemed as obsolete (software is expired and no longer in use). 2). Requesting approval to remove said assets listed on "Exhibit A" from the Hidalgo County inventory list for Office of Emergency Management. N. 69000 Emergency Management: Authority to rescind the action taken by HCCC on C-AI #68814 regarding copier lease; department has assumed copier lease from a Precinct. O. 68953 Requesting to exercise the final five (5) year extension as provided in the current contract agreement C-14-094-03-18, under the same rates, terms, and conditions with - Pharr-San Juan-Alamo [PSJA] ISD for Public Health Preparedness Effective March 18, 2019 - March 17, 2024. P. 68959 Sheriff's Office: 1. Extend the current contract for the sixty (60) day grace period extension [as permitted under the current #E-18-044-02-20 and same rates, terms, and conditions] commencing March 01, 2019 - expiring, April 29, 2019, for the "Repairs, Removal, Installation and/or Purchase of Mobile Radios Comp/Other Misc. Emrgcy. Equip." - so as to have no lapse in services while procurement(upon completion of the procurement process whichever comes first and/or is most advantageous to Hidalgo County); 2. Authority to advertise and approval of procurement packet developed and drafted in participation between Hidalgo County Sheriff's Office (i.e. specification, legal Notice etc. and approved as to form by HC/DA-Civil) as attached hereto for " Hidalgo County Sheriff's Office- “Repairs, Removals, Installation and/or Purchase of Mobile Radios, Computers and other Misc. Emergency Equipment” RFB 2019-037-00-00-MEG including the re-advertising when/if applicable Q. 68962 Sheriff's Office: Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current agreements contract E-18-017-02-20 with K2 Towers II, LLC for the purposes of Lease of Tower Space (FM 1925 & Rooth Road, Edinburg, TX) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions to be effective on 03/01/19 and expires 04/29/19 so as to have no lapse in service while procurement process is completed and awarded. R. 68996 Approval to utilize the Holdover Provision (Section 1.3) for contract: E-17-328-12-19, with SPI Ventures, LLP, for "Lease Office Space - City of Rio Grande City" - Hidalgo County WIC Program. (attached herein), as not to have a lapse in the contract during the completion of the procurement process. Holdover will commence March 06, 2019. S. 69004 Requesting authority to enter into a month to month agreement with Spectrum Enterprise for Digital Receiver and interactive Services (Spectrum Business TV) services at the Veteran's Service Office to include installation with authority for the County Judge to sign all required documents and subject to Form 1295 if/when applicable. T. 69019 County Wide: 1.Requesting authority to exercise the final of two (2) one (1) year term extensions as provided in the current contract agreement (E-19-046-02-26- E.A. Stone, Inc. dba Gulf Data Products County Wide "Printing Services & Related Supplies") under the same rates, terms and conditions. 2.Requesting authority to exercise the final of two (2) one (1) year term extensions as provided in the current contract agreement (E-19-046a-02-26- Scott Merriman, Inc. "Printing Services & Related Supplies") under the same rates, terms and conditions. U. 68950 Requesting authority/approval to exercise Hidalgo County's option to extend the current contract for an additional the six (6) months term, as stated herein. For the purpose of "Construction Building Materials & Related Supplies", under the same rates, terms and conditions., effective date March 28, 2019 - September 27, 2019. V. 68965 Approval for the automatic extension of a successive (1) year as provided in the letter of engagement with the J. Ramirez law Firm for the continuation of the provision of services as Bond Counsel for Hidalgo County. W. 68948 Authority to advertise and approval of procurement packet for Funeral & Burial Services for Hidalgo County Qualified Indigent Families with authority to re-advertise if required or necessary. X. 68849 Precinct 3 is requesting approval to surplus and remove the following assets from their inventory as detailed on TF 2019-055 for the purpose of destruction and disposal via landfill with the assistance of Facilities Management as the assets are obsolete and/or damaged and have no value or function for purpose originally intended. Y. 68816 Pursuant to Article 5 provided in agreement (E-18-036-02-06) between Hidalgo County and Hidalgo County Emergency Services d/b/a Hidalgo County EMS, approval of up to ninety (90) days extension under the same rates, terms, and conditions so as to have no lapse in service while procurement process is completed and awarded, subject to submittal of current insurance.
County Judge's Office: 69123 Discussion, consideration, and approval of the Hidalgo County Small Town Economic Development Program's disbursement of payment in the amount of $20,000.00 to awarded recipient Ashley Nicole Boutique.
13. Budget & Management: A. 68979 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of February 1-15, 2019 in the amount of $58,601.41 and requesting approval of wire transfer. B. 68978 1. Approval of reimbursement in the amount of $869,808.80 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 02/07/19 to 02/20/19. 02/07-13/19 $435,609.40 02/14-20/19 $434,199.40 TOTAL $869,808.80 2. Approval of wire transfer to cover claims paid.
A. AI-69061 Introduction by Judge Mario Ramirez of the new Director / Chief Juvenile Probation Officer Maryann Denner for the Juvenile Justice Center
A. AI-69078 Consideration and approval of a resolution honoring the 80th Anniversary of the Rio Grande Livestock Show, which will be held March 7 - 17. B. AI-69083 Consideration and approval of a resolution for the creation of a criminal law magistrate court in Hidalgo County.
A. AI-68777 Proclamation declaring February 2019 as Young Hearts Matter Teen Dating Violence Prevention month. B. AI-68903 Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281): Approval to submit a BPU Grant #2537808 budget adjustment to the Office of the Governor (OOG). C. AI-69035 DA - Domestic Violence Unit Grant (1281): 1. Approval to accept the Domestic Violence Unit (DVU) Grant FY16, from the Office of the Office of the Governor (OOG), in the amount of $190,232.18, effective 10/01/2018 thru 09/30/2019. 2. Approval of certification of revenues as certified by the County Auditor for the Domestic Violence Unit Grant FY16. 3. Approval to appropriate the Domestic Violence Unit Grant Funds. D. AI-69040 DA's Office-Human Trafficking Unit Grant (1281): 1. Requesting approval to apply for the Human Trafficking Unit Grant FY20. 2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents.
HIDTA - Task Force: A. AI-68825 Requesting authorization to submit FY 2018 Equitable Sharing Agreement and Certification Report on behalf of the Agency Head (Ricardo Rodriguez, Criminal District Attorney) and Governing Body Head (Richard F. Cortez, Hidalgo County Judge) with authority for County Judge to sign
Sheriff's Office: A. AI-69037 Requesting authorization to submit FY 2018 Equitable Sharing Agreement and Certification Report on behalf of the Agency Head (J. E. "Eddie" Guerra, Hidalgo County Sheriff) and Governing Body Head (Richard F. Cortez, Hidalgo County Judge) with authority for County Judge to sign B. AI-68973 Acceptance & Approval of payment for “Application and Certification for Payment No. 3” and “Application and Certification for Payment No. 4” as (set forth below) and as submitted by Hunt & Woodruff Construction Company LLC (JOC) for the installation of privacy partitions (H&W Job # 18-002), an improvement at the Hidalgo County Sheriff's Adult Detention Facility through HC's membership/participation with Purchasing Cooperative of America contract #3-100-14.
Constable Pct. #2: A. AI-68993 Constable Pct. 2 CCP59 (1260): Approval of 2019 appropriation of fund balance for Constable Precinct 2 Chapter 59 in the amount of $7750.27.
A. AI-68955 Presentation and discussion of the 2018 Racial Profiling Report as presented by the Hidalgo County Constable Precinct 3 department, in accordance with Article 2.133 of the Texas Code of Criminal Procedures. B. AI-68722 1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY2019 grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through E-grants. 2. Authorization for County Judge to e-sign application under E-grants as authorized official. 3. Approval of Resolution for LBSP 19 Grant to designate Judge Richard Cortez, as grantee's authorized official, to sign required documents (Grant period September 1, 2019 - August 31, 2020). C. AI-68974 Requesting authorization to submit FY2018 Equitable Sharing Agreement and Certification Report on behalf of the Agency Head (Lazaro Gallardo, Jr.. Constable Pct. 3) and Governing Body Head (Richard F. Cortez, Hidalgo County Judge.) with authority for County Judge to sign
Constable Pct. #4: A. AI-69033 Discussion, consideration, and approval to appoint David Abel Hernandez as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011. B. AI-69029 1. Authorization and approval to apply for the National Incident Based Reporting System (NIBRS) Grant with the Governor's Criminal Justice Division, through egrants. 2. Approval of Resolution for NIBRS Grant to designate County Judge Richard F. Cortez as grantee's authorized official and to sign required documents.
Constable Pct. #5: A. AI-68967 Presentation and discussion of 2018 Racial Profiling Report as presented by Hidalgo County Constable Precinct 5 Department in accordance with Article 2.133 of the Texas Code of Criminal Procedures.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-68998 Appointment of Representative to the Urban Counties Policy Committee for 2018-2019 term C. AI-69026 Authorization for County Judge Richard F. Cortez to sign the Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan form for 2019 Annual Plan to be submitted by the Hidalgo County Housing Authority as required by U.S. Department of Housing and Urban Development (HUD) D. AI-69117 Discussion, consideration and action on designation of individuals for the IRS TIN (taxpayer Identification number) Matching Program as follows: Principal: Richard F. Cortez, County Judge Responsible Official: Sergio Cruz, Budget Officer Authorized Agent: Linda Fong, First Asst. Auditor E. AI-68994 1. Authorization to accept the Valley Baptist Legacy Foundation Grant in the amount of $500,00.00 2. Authorization and approval for Commissioner Precinct 2, as authorized official, to Electronically accept Grant award form and related documents. F. AI-68917 Authorization and approval to purchase wireless device data service and change existing data service plan through the County's membership/participation with CONTRACT: DIR-TSO- 3415 with VERIZON WIRELESS for the following:
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-68988 TX Agrilife Ext. (1100): Approval of the following personnel actions, effective next full pay period 03/04/2019: C. AI-68990 Criminal DA - Buffet-McCain Institute/Arizona State University Grant (1281): 1. Approval of the following personnel actions, effective next full pay period 03/04/2019: Criminal DA - Domestic Violence Unit Grant (1281): 2. Approval of the following personnel actions, effective next full pay period 03/04/2019: Criminal District Attorney (1100): 3. Approval of the following personnel actions, effective upon Commissioners' Court approval: 4. Approval of the following discretionary step adjustments pursuant to Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners' Court approval: D. AI-69135 464th District Court (1100): Approval of the following personnel actions, effective upon Commisioners' Court approval: E. AI-69152 Precinct 4 (1100/1200): Approval of the following personnel actions as per Exhibit A, effective next full pay period 03/04/2019. F. AI-68977 Discussion, consideration and approval to appoint Amy Martinez-Nagy as a volunteer/intern under the Hidalgo County Auditor's Office for the period of February 26, 2019 through March 29, 2019.
Urban County: A. AI-68960 Requesting approval to dispose of HOME Investment Partnerships Program records
Health & Human Services Department: A. AI-69097 Requesting approval of the Agreement between Rio Grande Valley College and County of Hidalgo, Texas. The purpose of the Agreement is for Rio Grande Valley College and Hidalgo County to provide clinical education for nursing and allied health students at the clinical facilities which provide essential public health services and will serve to provide clinical support during public health exercises or emergent events as further described in the MOA attached herein. B. AI-69100 Requesting approval to submit renewal grant application and budget for the Preventive Health and Health Services program for FY 20 and FY 21. The allocation for each fiscal year is $125,000.00 for a total of $250,000.00. The program period will be in effect from October 1, 2019 to August 31, 2020 for FY 20 and from September 1, 2020 to August 31, 2021 for FY 21. C. AI-69091 Requesting approval of the Memorandum of Agreement between Texas Department of State Health Services and Hidalgo County Health and Human Services Department. The purpose of the agreement is for Texas Department of State Health Services and Hidalgo County to provide clinical education for medical residents or fellows at the clinical facilities which provide essential public health services and will serve to provide clinical education for medical residents and further described and detailed in the MOA attached herein.
Adult Probation: A. AI-69073 1. Approval of declaration for Criminal Justice Division to have the Hidalgo County Youthful Offender Court established as a Drug Court pursuant to Texas Government Code Chapter 121. 2. Approval of declaration for Criminal Justice Division to have the Hidalgo County Misdemeanor Drug Court established as a Drug Court pursuant to Texas Government Code Chapter 121.
Elections Administration: A. AI-69076 Discussion on Election updates. B. AI-69077 Discussion, consideration and approval to payout overtime hours to be worked in preparation of the May 2019 Election by the Hidalgo County Elections Department’s permanent staff who will work the election cycle beginning March 11, 2019 and ending May 17, 2019; and Runoff beginning April 15, 2019 and ending June 21, 2019; in accordance with Hidalgo County Civil Service Commission Rules, and as per Commissioners Court on agenda item AI#66575, on 9/11/18, approving the inclusion of cost reimbursement for overtime payroll costs incurred by county for elections permanent employees who work during contracted elections with entities.
Head Start Program: A. AI-69052 Appointment of One Community Representative by Pct. #4 Commissioner to serve on the Hidalgo County Head Start Program Policy Council, for the remainder of 2018-2019 term B. AI-69012 Discussion/Approval of Poverty Income Guidelines for Eligibility and Priority Guidelines for Selection and Enrollment for Program Year 2019-2020 C. AI-69013 Discussion/Approval on Request to Purchase Tires, Tubes, Supplies and Equipment (Contract #553-18) through the Hidalgo County’s Membership/Participation with the Texas Association School Board (TASB) Buyboard’s Multiple Awarded Vendors for the Term of the TASB Contract Expiring on February 28, 2021 1. GCR Tires and Service 2. Good Year Tire and Rubber Company 3. Southern Tire Mart, LLC D. AI-69014 Discussion/Approval on Request to Purchase Office Supplies and Equipment (Contract #576- 18) through the Hidalgo County’s Membership/Participation with the Texas Association School Board (TASB) Buyboard’s Awarded Vendors for the term of the TASB Contract Expiring on November 30, 2021 1. Gateway Printing & Office Supply, Inc. 2. Gulf Coast Paper Company 3. Staples Contract and Commercial, Inc. E. AI-69015 Discussion/Approval on Request to Purchase Custodial Supplies and Equipment (Contract #569-18) through the Hidalgo County’s Membership/Participation with the Texas Association School Board (TASB) Buyboard’s Multiple Awarded Vendors for the term of the TASB Contract Expiring on September 30, 2021 1. Ecolab, Inc. 2. Gulf Coast Paper Company 3. Matera Paper Company 4. Rio Paper and Supply, LLC F. AI-69016 Discussion/Approval on Request to Purchase Instructional Materials andClassroom Teaching Supplies and Equipment (Contract #573-18) through the Hidalgo County’s Membership/Participation with the Texas Association School Board (TASB) Buyboard’s Multiple Awarded Vendors for the term of the TASB Contract Expiring on October 31, 2021 G. AI-69011 Discussion, Consideration and Action Authorizing the Submittal of the Cost of Living Adjustment (COLA) Application for Budget Year 01.01.19 to 12.31.19
Auditor's Office: A. AI-68991 1. Approval of Certification of Revenues as certified by the County Auditor for various TXDOT projects. 2. Approval of 2018 appropriation of funds for various TXDOT projects in the total amount of $9,079,407.61.
Planning Department: A. AI-69070 1. Preliminary Approval a. Las Gardenias Subdivision- Pct. 4 (Maricela Garza Rodriguez) (Val Verde Road & Mile 19 North Road) No. of Lots: 3 Single Family, 1 Multi-Family, 1 Commercial Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain onto Mile 19 North Road and Val Verde Road side ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, OSSF’s Paved: Yes, Val Verde Road and Mile 19 North Road are paved. b. Eduardo’s No. 23 Subdivision- Pct. 3 (Las Dianas Land Dev.) (La Homa Road & Mile 5 North Road) No. of Lots: 38 Single Family Streetlights: 5 proposed streetlights Flood Zone: X Drainage: Yes, Drainage will be provided by Storm Drainage System and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Sharyland Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by City of Mission. Paved: Yes, La Homa Road and 1 internal street to be paved. 2. Final Approval a.Thompson Acres Subdivision - Pct. 1 (Donald Thompson) (Mile 5 North Road & Mile 4 ½ West Road) No. of Lots: 1 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by natural perculation within the proposed lot and surface runoff will drain onto Mile 5 North Road side ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by City of Weslaco. Sewer: Yes, OSSF Paved: Yes, Mile 5 North Road is paved. b. R&E Ranch Subdivision- Pct. 1 (Yoanna Maldonado) (Milanos Road & 18th Street) No. of Lots: 6 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain onto Milanos Road and 18th Street road side ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by Military Highway Water Supply Corporation. Sewer: Yes, OSSF’s Paved: Yes, 18th Street and Milanos Road is paved. c. Carmen Avila Ph. 1 Subdivision- Pct. 4 (Jefferson Road Property Inv., L.L.C.) (Carmen Avila Road & Mile 22 ½ North Road) No. of Lots: 98 Single Family, 10 Commercial Streetlights: 22 streetlights Flood Zone: X Drainage: Yes, Drainage will be provided by Storm Drainage System discharging to an existing HCDD#1 drain ditch approximately 1 ½ mile east of the proposed development. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation. Sewer: Yes, Sanitary Sewer provided by City of Edinburg. Paved: Yes, Carmen Avila Road, Mile 22 ½ North Road and 4 internal streets are paved. 3. Final Approval with Variance Request and Financial Guarantee a.Vista Bonita SubdivisionNo. 17 - Pct. 4 (Richard W. Ruppert) (Kenyon Road & Ingle Road) No. of Lots: 192 Single Family Streetlights: 27 streetlights Flood Zone: X Drainage: Yes, Drainage will be provided by Storm Drainage System and Detention by widening the existing drain ditch along the west and south property line. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by City of Edinburg. Paved: Yes, Ingle Road and 7 internal streets are paved. *Final Approval with Cash Deposit in the amount of $134,000.00 has been submitted to the City of Edinburg to cover the Final Drainage improvements and sewer lift station. Variance Request: Hidalgo County Subdivision Rules Tile “B” chapter 3.5 E. section 13 “Setbacks”
Precinct #2 - Comm. Cantu: A. AI-69121 Requesting approval of Amendment No. 1 to the Interlocal Cooperation Agreement with the City of Hidalgo approved by CC 2/27/18 (AI#63901) to amend the City and County jurisdiction lines for the Pct 2 Las Milpas Road Extension Project B. AI-69110 Discussion and possible action to execute the LPA Standard Utility Agreement for the Pct 2 Dicker Road Project with Lonestar Pipeline, LLC. C. AI-69114 Requesting approval to submit a request for inspection pursuant to Architectural Barriers Administrative Rule 68.52 to Robert V. Buck & Associates, LLC, dba, The Buck Group- Registered Accessibility Specialist-designated by Texas Department of Licensing and Regulation in order to permit the processing of a TDLR Inspection of the Co Wide Mechanic Shop, with authority for the County Judge to sign the request for inspection form. D. AI-69116 Receipt, review, and approval of the amended closing documents for the purchase of a tract of land known as Lot C3, Alianza Business Park for the Pct 2 Indoor Baseball Park Project with authority for the County Judge and/or Executive Officer to sign closing documents.
Precinct #3 - Comm. Flores: A. AI-68866 1. Requesting approval of an "order" granting an exemption form competitive bidding requirements under Texas Local Gov't. Code, Chapter 262,, Section .024(a)(7) "an item that can only be obtained form only one source" in connection with providing service and Floodlights at 17912 Sabal Palm Dr. (Katrina Park). 2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid- Constrution Agreement" with AEP Texas Central Company in the amount $3,767.17 for the installation of 3 poles and 5-1000MH Flood Lights at Katrina Park.
Precinct #4 - Comm. Torres: A. AI-69046 Requesting acceptance and approval of purchase of plaque for employee recognition for years of service with Hidalgo County Precinct 4 for Manuel Carranza and community recognition for Mel Robinson.
Budget & Management: A. AI-68954 Regional Solid Waste Grant (1286): 1. Approval of Certification of Revenues by the County Auditor for the Regional Solid Waste Grant FY2018-2019 in the amount of $30,000.00. 2. Approval of 2019 appropriation of funds for the Regional Solid Waste Grant FY2018-2019 in the amount of $30,000.00. B. AI-69001 1. Approval to correct AI-68482 Program Manager I slot number from 0049 to 0050. 2. Approval to revise salary schedule as per Exhibit A in accordance with Hidalgo County Classification and Compensation Pay Plan. C. Budget Appropriations: 1. AI-69113 Requesting approval to appropriate $9,875.60 into 3rd Call Border Colonia (Fund 1312) for precinct 4 in relation to Round III Colonia Project. 2. AI-68970 2018 General Fund & Special Revenue Fund - Capital Leases: A. Approval of certification of revenues, as certified by the County Auditor, to fund capital lease expenditures for various departments. B. Approval of 2018 appropriation of revenues and expenditures to fund capital lease expenditures for various departments. C. Approval of various 2018 intradepartmental transfers to fund capital lease expenditures for various departments.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-68989 Acceptance of final executed AIA Agreement with Rike Ogden Figueroa Allex Architects, Inc. in connection with the construction of "Hidalgo County Services Facility and Justice Center" [ CC - 11/20/18] B. Executive Office 1. AI-69101 Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $10,164.15) as submitted by the on-call (C-18-228-10-09) project engineer, L & G Consulting Engineers, Inc., to provide Geotechnical Engineering Services for the Old Jail Parking Lot Project located in Hidalgo County Precinct #4. C. Pct. 1 1. AI-69072 A. Requesting exemption from competitive biding requirements under the Texas Local Government Code Section 262.024 (A) (4) a "professional service"; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved pool of professional engineering service providers required for Solar Light Project located within Pct. No. 1: C. Authority for the Purchasing Department to commence negotiations with the number one ranked firm of ______________________ for the purpose of finalizing an engineering services contract in connection with: Solar Light Project, located in Precinct No. 1. 2. AI-69093 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a "professional service"; B. Presentation of scoring grid (for the purpose of ranking ny CC) of the firms graded and evaluated through the County's approved pool of professional appraisal service and/or review providers required for a project specific- Fair Market Appraisal [ FMV] of Donna Schroeder Park located within Pct. No. 1: C. Authority for the Purchasing Department [excluding dept. director] to commence to negotiate a professional service agreement with the No. 1 ranked provider ____________________________ for the purpose of a project specific Fair Market Value appraisal [FMV] of Donna Schroeder Park, located in Hidalgo County Precinct No. 1. 3. AI-69144 A. Acceptance and approval fo Final AIA A133 form of agreement &between Hidalgo County and Erickson Construction, LLC for the "Construction Manager at Risk for Hidalgo County Precinct No. 1 Tax Office" located in Pct. No. 1 including the authority for Project Manager B2Z Engineering, LLC to issue and send the formal Notice to Proceed; B. Pursuant to TXLGC 271.060(d) and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner of designee: David Suarez, to execute change orders that involve..."an increased or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Orders' statutory limits...' . The original contract price may not be decreased by 18% or more without the consent of the contractor". 4. AI-69069 A. Requesting approval of final negotiated Professional Services Agreement with L & G Consulting Engineers Inc. as it relates to Professional Engineering Services for Precinct No. 1- FM 88 From 0.25 Miles North of SH 107 (5th Ave.) North to FM 1925 project. Approved for negotiations fy HCCC on December 12, 2018 ai # 67836 ( r ); B. Pursuant to HCCC approval of Professional Services Agreement with L & G Consulting Engineers requesting approval of Work Authorization No. 1 in the amount of $1,047,363.00 as it relates to Professional Engineering Service for Precinct No. 1 FM 88 From 0.25 Miles North of SH 107 (5th Ave.) orth to FM 1925 project. C. Pursuant to approval of Agreement with L & G Consulting Engineers (Article 14) C-18- 304-02-26, a request for approval by engineer to permit the subcontracting of Ergonomic Transportation Solutions, Inc. to provide Traffic Signal Services for the Pct. No. 1 FM 88 From 0.25 Miles North of SH 107 (5th Ave. ) North to FM 1925 project. 5. AI-69054 Pursuant to Texas Constitution, Art. 3, Sect. 52, approval of "Public Purpose Declaration" for the purchase of plaques for employee recognition for Hidalgo County Precinct 1 thus informing residents of the dedication and commitment of employees toward the precinct's responsibilities and obligations. 6. AI-69048 Requesting approval of Interlocal Cooperation Agreement by and between County of Hidalgo, by and through Precinct Number One and the following school districts: Progreso, Weslaco, Mercedes, Donna, PSJA, Monte Alto, Edcouch Elsa, and La Villa; the County and the Districts desire to enter into this mutual agreement for the public purpose of providing up-to-date public education and awareness information of emergency events and of resources provided by the County; and to serve the parties objectives in improving the health, safety, and welfare of the citizens of both County and the District. 7. AI-69041 A. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Elsa for FM 88 corridor from 0.25 miles North of SH 107 (5th Ave.) North to FM 1925.; B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement in it's desires to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the “Work”) by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City. 8. AI-67830 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a "professional service"; B. Presentation of scoring grids (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved pool of professional surveyor service providers required for multiple On Call Surveyor Services located in Pct. #1: C. Authority for Purchasing Department to commence negotiations with the number one ranked firms from both 1st. & 2nd. groups for the purpose of On Call Professional Surveyor Services agreements for projects located within Hidalgo County Precinct No. 1: Group #1 ____________________________ & Group #2 ___________________________. D. Pct. 2 1. AI-69136 Acceptance and approval to execute the final agreement of professional surveying services on an "on-call basis" for Road & Bridge, CIP, and other Projects in General," for Pct. 2 with Quintanilla, Headley & Associates, Inc.. [approved CC 2/12/19] 2. AI-69139 Acceptance and approval to execute the final agreement of professional appraisal services on an "on-call basis" for Raod & Bridge, CIP, and other Projects in General," for Pct. 2 with Leonel Garza, Jr. & Associates, LLC. [approved CC 2/12/19] 3. AI-69140 Acceptance and approval to execute the final agreement of professional engineering services on an "on-call basis" for Road & Bridge, CIP, and other Projects in General," for Pct. 2 with Cruz Hogan Consultants, Inc.. [approved CC 2/12/19] 4. AI-69134 Acceptance and approval to execute the final agreement of professional appraisal services on an "on-call basis" for Road & Bridge, CIP, and other Projects in General," for Pct. 2 with Professional Appraisal Services, Inc. [approved CC 2/12/19] 5. AI-69092 Requesting approval of Supplemental Agreement No. 2 for services under Work Authorization No. 1, through Contract No. C-17-194-08-08 for B2Z Engineering, LLC, resulting in an estimated cost increase of $8,525.60 for the Pct #2 Las Milpas Park Youth Facility Project. E. Pct. 3 1. AI-69142 Acceptance and approval to execute the final agreement of professional engineering services on an "on-call basis" for Road & Bridge, CIP, and other Projects in General," for Pct. 2 with Quintanilla, Headley & Associates. [approved CC 10/09/18] F. Health & Human Services Dept. 1. AI-69021 A. Action to rescind HCCC approval 02-12-19 on R/AI# 68546 for multiple awards of "Mosquito Control Chemicals", contract# C-18-248B-02-12, ONLY Item #4 Fyfanon ULV awarded to Univar @ $49.88 erroneously placed a bid for the chemical Fyfanon EW, thus not meeting specifications; B. Approval to award Item #4 Fyfanon ULV, to the next lowest bidder meeting specifications to ADAPCO @ $59.00, contract # C-18-248-02-12. G. Sheriff's Office 1. AI-69103 Presentation of response received from the sole responsible vendor submitting a qualifying proposal [meeting requirements] for the purpose of award and approval of contract document with Gregorio Pina, III, Ph.D. for project titled: H.C. Sheriff's Office-"Psychological Evaluation Services HC Law Enforcement Agencies" RFP 2019-001-02-20-26-TDL. 2. AI-69122 Presentation of sealed quotes received for the purpose of award and approval of the contract to the responsible vendor submitting the lowest and best quote [while meeting all specifications and/or requirements as attached hereto] but in no event to exceed the statutory bid threshold of $50,000 for: Hidalgo County Sheriff's Office - Radiological Diagnostic & Related Mobile Services for Incarcerated Inmates. - 2019-025-01-25-HGO. 3. AI-68949 Requesting approval of the 2nd Amendment drafted by DA/Civil Section, for further clarification of services including rates, terms & condition, and an additional one (1) year extension for "Physician Services for Inmates" - Dr. Ivan Melendez, for Hidalgo County Sheriff's Office. 4. AI-68606 A. Exemption from competitive bidding requirement under Tx. Local Government Code, 262.024(a)(7)(A), 'an item that can only obtained from one source'; B. Approval of Sole Source Declaration for Spillman Technologies, Inc. in connection with a software module for compliance with new FBI-Summary Reporting System [SRS] of the Uniform Crime Reporting [UCR] including the purchase of the National Incident Based Reporting System [NIBRS] software module in the amount of $81,879.00 which will be an additional component of the existing software.
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-68968 Claim of Agustin Olmedo Moreno D. AI-68975 Claim of Burciaga Iracheta E. AI-69043 Claim of Ruben Rangel F. AI-68971 Cause No. C-1915-18-F; Patricia Love & Celeste Rodriguez v County G. AI-69024 Cause No. C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas H. AI-69155 Civil No. 15-CV-435; Gregorio Trevino, Jr. et al v Hidalgo County et, al I. AI-69158 Civil Action No. 719-MC-120; Miguel A. Valadez v. HCSO, et al J. AI-69148 Pursuant to Texas Government Code Section 551.074, discussion and/or deliberation regarding the appointment and/or employment of the Hidalgo County Director of IT
31. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-68969 Claim of Agustin Olmedo Moreno D. AI-68976 Claim of Burciaga Iracheta E. AI-69045 Claim of Ruben Rangel F. AI-68972 Cause No. C-1915-18-F; Patricia Love & Celeste Rodriguez v County G. AI-69025 Cause No. C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas H. AI-69156 Civil No. 15-CV-435; Gregorio Trevino, Jr. et al v Hidalgo County et, al I. AI-69159 Civil Action No. 719-MC-120; Miguel A. Valadez v. HCSO, et al J. AI-69149 Pursuant to Texas Government Code Section 551.074, discussion and/or deliberation regarding the appointment and/or employment of the Hidalgo County Director of IT 34. Adjourn