1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations Matters: A. 68674 Discussion and possible action to participate in Hidalgo County’s procurement process for Bank Depository Services. B. 68634 Requesting approval to purchase one (1) John Deere 750k Crawler Dozer with an SR Blade Rake 132'' including 5yrs./5,000hrs. full machine-extended warranty through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard awarded vendor, Doggett Machinery Services-Houston (Contract 515-16) in the total amount of $286,315.00. C. 68469 Requesting approval to purchase (1) Ford F-550 S/C with service body and crane from awarded vendor, Grande Trucking Center, through the District membership/participation with the cooperative Buyboard, contract 521-16 in the total amount of $116,309.00; transaction include vehicle, delivery and applicable fees. D. 68563 1. Requesting approval to purchase two (2) New Long Reach Excavators, CAT 326FL including shredder heads, attachments and 60 mo/5,000hrs. extended warranty- premier (full machine) through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard's awarded vendor, Holt CAT (Contract #515-16) in the total amount of $642,916.00. 2. Pursuant to the Board's approval to purchase two (2) New Long Reach Excavators, CAT 326FL, requesting to declare surplus with the purpose of trade in: One (1) 2006 CAT D7R Dozer (Asset #1523) in the amount of $110,000.00 including the removal of said asset from inventory upon completion of transaction. E. 68645 Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-18-062-01-29, with R.O.W. Surveying Services, LLC, as it relates to On-Call Professional Surveying Services on as needed basis to the Hidalgo County Drainage District No.1 projects (subject to Legal Review). Approved for negotiations by the HCDD1 Board of Directors on November 6, 2018 (AI#67544). F. 68465 1. Requesting approval for Hidalgo County Drainage District #1 to enter into an Inter Local Agreement ( ILA), at no fee/cost to HCDD1 with Educational Service Center, Region 2 Cooperative Purchasing Program - Goodbuy, as an additional procurement resource for purchases on "AS NEEDED BASIS", with authority for Chairman of the Board to execute document. 2. Requesting approval to purchase a total of eight (8) Ford P/U F-250 SRW 4x4 with delivery and applicable fees included, through the District cooperative membership/participation with Goodbuy, contract # 19 8F000 -Vehicles, from awarded vendor, Silsbee Ford in the total amount of $ 235,291.20. G. 68709 Requesting approval of Change Order No. 3 reflecting an increase in the amount of $75,593.00 and twenty four (24) additional calendar days, in connection with contract No. C-HCDD1-18-002-05-22 -Hidalgo County Drainage District No. 1 "New Administration Building" with Bullard Construction, Inc., as recommended by project engineer Halff Associates, and approved by HCDD1 General Manager, Mr. Raul E. Sesin, P.E., CFM, subject to compliance with HB1295 when and if applicable. 6. General Fund: A. 68698 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: General Fund 110 Budget: 006 1. Acceptance of Certificate of Substantial Completion and Certificate of Completion from Jimenez Engineering Solutions LLC D/B/A International Consulting Engineers pertaining Construction Contract No. HCDD1-18-027-06-05-Curry Drain Ditch Improvements-Road Crossings (Alamo Road, Tower Rd, Sharp Rd. and 83St.) 2. Application for payment no. 4 in the amount of $99,106.20 from Jimenez Engineering Solutions LLC D/B/A International Consulting Engineers pertaining Construction Contract No. HCDD1-18-027-06-05 -Curry Drain Ditch Improvements-Road Crossings (Alamo Road, Tower Rd, Sharp Rd. and 83St.) Project Engineer: Jose Noe Saldivar, P.E-Hidalgo County Drainage District No. 1 PO#634762 B. 68681 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: General Fund 110 - Budget: 006-M&O Application for Payment No.7 in the amount of $33,480.00 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Phase 2 Improvements (North Canton, Canton, Alberta & Tower Crossings). Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1 PO#634000 7. 2018 Bond Referendum Projects: A. 67907 1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. 2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "East Mercedes -2018 Bond Referendum Project #10-A". FIRM NAME: SCORE: RANK Melden & Hunt, Inc. 93.33 Alpha Infrastructure Engineering, PLLC 92.00 SWG Engineering, LLC 90.00 3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "East Mercedes -2018 Bond Referendum Project #10-A". B. 68673 1. Approval of Advance Funding Agreement (AFA) between Hidalgo County Drainage District No. 1 and Texas Department of Transportation for SH 107, from US 281 to East of FM 493 - CSJ: 0342-01-074 with authority for the County Judge to sign required documentation. This AFA will address the installation of a 8' x 4' reinforced concrete box culvert for Precinct 4 Sunflower Drain, Project No. 36 from the 2018 Drainage Bond Referendum Project. Bond proceeds will be used to fund this AFA. 2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $467,169 for the District's estimated share of project cost with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by District for (CSJ: 0342-01-074) C. 68631 Requesting acceptance and approval of Donation Deed from STT Land Co. LTD as it relates to Highway 281 & FM 88 Area-RDF and authorize the Board Chair to execute acceptance 8. 2012 Bond Referendum - 2013 Bond Series: A. 68702 Requesting approval of Change Order No. 3 in connection with the project -"Pharr-McAllen South Drain Outfall Improvements at USIBWC Main Floodway" (C-HCDD1-17-005-02-21) reflecting an increase in the amount of $94,316.00 and additional three hundred and seventy six (376) calendar days, from contracted vendor, Jimenez Engineering Solutions dba International Consulting Engineers (ICE), and as recommended by project engineer, S&B Infrastructure, LTD, with authority for General Manager, Mr. Raul E. Sesin, P.E., CFM, to execute document, subject to compliance with HB1295. B. 68707 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: CIP 133-2012 Bonds Bdgt: 300-J09 Drain Application for Payment No. 4 in the amount of $112,395.92 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase 3 Drainage Improvements. Project Engineer: Jason M. Adams, P.E.-Tedsi Infrastructure - PO#634761 C. 68685 Approval to issue payment on the following item(s) proceeding review & compliance of contract terms & conditions: CIP 133-2013 Bonds Bdgt: 370- Pct1 Donna North Lateral Control Structure Bdgt: 370-Pct2 FM 495 Drain Control Structure Application for Payment No. 1 in the amount of $131,813.91 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-049-09-19 FM 495 Drain Control Structure & Donna North Lateral Control Structure. PO#636130 - Project Engineer: Jose N. Saldivar, P.E.-Hidalgo County Drainage District No. 1 9. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. C. 68653 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al D. 68680 Consultation with legal counsel regarding: Hidalgo County Drainage District No. 1 vs. TEDSI Infrastructure Group, Inc. et al., Case No. 7:18-CV-369, pending in the US District Court for the Southern District of Texas. 10. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 68654 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al D. 68682 Consultation with legal counsel regarding: Hidalgo County Drainage District No. 1 vs. TEDSI Infrastructure Group, Inc. et al., Case No. 7:18-CV-369, pending in the US District Court for the Southern District of Texas. 11. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 12. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 13. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 68726 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 68725 Presentation of Fund Information Report B. 68507 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of November 2018. C. 68693 Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters. D. 68694 Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports. 3. 2018 Intradepartmental Transfers: A. 68649 2018 - Health & Human Services Dept. / ELC (1293) B. 68659 2018 - Health & Human Services Dept. / MAC (1293) C. 68632 2018 - Health & Human Services Dept. / TB Control (1293) D. 68609 2018 - Health & Human Services Dept. / TB Fed. (1293) E. 68569 2018 - CRC Memorial (1100) 4. 2018 Interdepartmental Transfers: A. 68712 Pct 2 Eldora Heights Subdivision Project (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Eldora Heights Subdivision Project in the amount of $1,424.46 to fund project expenditures. B. 68715 CO2016-Pct 2 Indoor Baseball Park Project (1350): Approval of 2018 interdepartmental transfer from CO2016-Pct 2 Palmer Pavilion Project to CO2016-Pct 2 Indoor Baseball Park Project in the amount of $240,000.00 to fund project expenditures. C. 68543 CO 2018B (1353): Approval of 2018 interdepartmental transfer from CO 2018B-Pct 1 M10N(M6-FM1015) to CO 2018B-Pct 1 FM88(5TH AVE-FM1925) in the amount of $1,114,000.00 to reclassify funding needed for FM88 project. 5. 2019 Intradepartmental transfers: A. 68591 2019 - JP 5-1 (1100) B. 68691 2019 - Pct.4 Admin (1200) C. 68666 2019 - Civil Service (1100) D. 68646 2019-I.T. Department (1100 I.T.) E. 68661 2019 - Health & Human Services / Clinics (1100) F. 68648 2019 - Pct. 3 Adm. (1200) G. 68636 2019 - Purchasing (1100) H. 68635 2019 - Public Affairs (1100) I. 68638 2019 - Insurance (1100) J. 68597 2019 - WORKER'S COMP (2202) K. 68564 2019 - Health & Human Services (1100) L. 68530 2019 - Indigent Defense (1100) M. 68570 2019 - Sanitation (1100) N. 68572 2019 - CW Mech Shop (1200) O. 68584 2019 - IT Department (1100 I.T.) P. 68548 2019-Veterans Services-(1100) Q. 68552 2019 - County Court-At-Law No. 1 (1100) R. 68514 2019- 1115 WAIVER DSRIP (1100) S. 68527 2019 - Human Resources (1100) T. 68556 2019 - Co Comm (1100) U. 68510 2019 - 92nd DC (1100) 6. 2019 Interdepartmental transfers: A. 68596 Veterans Services (1100): Approval of 2019 interdepartmental transfer from Co Wide Adm-Contingency to Veteran Services department in the amount of $2,100.00 to fund internet services and a dedicated line for Veteran Services Channel B. 68478 Jail (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm-Contingency into Jail account in the amount of $7,000.00 to fund purchase of equipment for Jail Lobby. 7. Planning Department: A. 68611 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 68629 1. Reimbursement of Financial Guarantee a. Riviera Subdivision - Pct. 4 (Claudia Viera) (Skinner Road & Monte Cristo Road) *Reimbursement request: $1,500.00 for installation of 1 OSSF C. 68577 1. Reimbursement of Financial Guarantee a. Weslaco Manor Subdivision - Pct. 1 (Jack McClelland) (Mile 2 West Road & Mile 11 North Road) *Reimbursement request: $5,000.00 for installation of 5 OSSF’s D. 68562 1. Pipeline and Utility Permits a. Applicant: North Alamo Water Supply Corporation Legal Description: A Resubd. Of 31.737 acres of land out of farm tract 317, West & Adams Tract. North Valley Ranchettes Subdivision (Pct. 1) (Mile 12 North Road & Mile 4 West Road) Location of Pipeline or Utilities: South side of Mile 12 North Road. Proposed Right-of-Way Improvement: 2-3/4” water service line with a 2” PVC casing, 5-1” dual service line with a 2” PVC casing and 2-6” PVC waterline with a 8” casing boring Mile 12 North Road. b. Applicant: North Alamo Water Supply Corporation Legal Description: 1 acre of Lot 15 Block 2 of La Donna Subdivision (Pct. 1) (Victoria Road & Vaughn Road) Location of Pipeline or Utilities: South of Vaughn Road. Proposed Right-of-Way Improvement: 1 3/4” Water service line with a 2” PVC casing boring Vaughn Road. c. Applicant: North Alamo Water Supply Corporation Legal Description: 40 acre tract of land being all of Farm Tract 420 West and Adams Tract Subdivision (Solana Verde Subdivision) (Pct. 1) (Mile 5 West Road & Mile 14 ½ North Road) Location of Pipeline or Utilities: East of Mile 4 West Road and south of Mile 14 ½ North Road. Proposed Right-of-Way Improvement: 3-8” PVC water service line with 12” PVC casing boring Mile 14 ½ North Road. d. Applicant: Bazko Construction and Land Development, LLC. Legal Description: 31.737 acres West and Adams Tract (Pct. 1) (Mile 12 North Road & Mile 4 West Road) Location of Pipeline or Utilities: North of Mile 12 North Road and east of Mile 4 West Road Proposed Right-of-Way Improvement: 1-24” RCP storm sewer line boring Mile 12 North Road. 8. Monthly Fee Reports: A. 68419 District Attorney's Office Check Fraud Fees Monthly Report - December 2018 B. 68384 District Clerk Fee report for the month of December 2018 $343,178.32 9. Executive Office: A. 68628 Approval to use the Hidalgo County Administration Building parking lot for two Hidalgo County Employee Blood Drives in conjunction with Vitalant, formerly called United Blood Services on: Thursday, April 11, 2019 from 10:30 a.m. to 2:30 p.m. and Thursday, December 5, 2019 from 10:30 a.m. to 2:30 p.m. The mobile blood unit will set up on the west side parking lot. B. 68662 Approval of payment for invoice dated 11/27/18 in the total amount of $396.00 as submitted by Montalvo Insurance Agency for the additional drone added to the UAS Policy, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. C. 68436 INFORMATION TECHNOLOGY Authorization and approval to amend previously approved AI-58083 on 02/06/2017 to correct the service plan through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Description: User: Previously Approved Service Plan: Correct Service Plan: MDN: 2 Amend Service Plan Office Use America's Choice 400 Natl. Share @ $29.99 + $5.00 taxes/fees each per month Nationwide 400 Share N&W+M2M Unl 200 MSGS @ $24.99 + $5.00 taxes/fees each per month 956-207-9204 and 956-483-2133 D. 68540 WIC: Requesting approval to accept the Certificate of Acquisition from the South Plains Community Action Partnership to Hidalgo County, consisting of 2 Microsoft Surface Pro 8G 256GB Model 1796 and 6 Dell CTO 3590 I7-885OU 512/8W10P Laptops to add equipment to the Hidalgo County WIC Department inventory, and authority for WIC Director to sign document. 10. Tax Refunds: A. 68610 Account Number Payer Amount D2950.02.000.0001.00 Marilee Irwin Living Trust $3,795.96 B. 68515 Account Number Payer Amount H0520.00.000.0014.00 Corelogic $5,016.67 11. Membership Dues/Certifications: A. 68607 Pct. 2 (1200): Approval to pay 2019 IRWA membership dues (Req. 385537) for Jaime Salinas and Jaime Cruz (ROW Agents) in the amount of $225.00 each (Jan. - Dec. 2019) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. B. 68601 Constable Pct. #1: Requesting approval for annual 2019 JPCA Membership Dues for all Constable employees in the amount of $690.00 (req# 385014)with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. C. 68557 County Clerk: Requesting approval to pay the 2019 (URA) Urban Recorders Alliance membership dues in the amount of $100.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $150.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. D. 68559 County Clerk: Requesting approval to pay the 2019 (ASPA) American Society for Public Administration membership dues in the amount of $120.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $130.00 for Annette Muñiz, Chief Deputy, in the combined amount of $250.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. E. 68528 J.P. Pct. 3, Pl. 1: Approval to pay 2019 JPCA membership dues to Texas Association of Counties in the amount of $60.00 for Judge Luis J. Garza with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor. F. 68541 Elections Department (1100): Requesting approval to pay the Texas Association of Elections Administrators 2019 Membership fees in the total amount of $550.00 with authority for the County Treasurer to issue check after review and auditing procedures are completed by the County Auditor for the following employees: Name Amount Yvonne Ramon, Elections Administrator $150.00 Melissa Alvarez, Elections Operation Manager $100.00 Michael Sosa, IT Manager $100.00 Belinda Sagredo, Voter Registration Manager $100.00 Hilda Salinas, Elections Analyst $100.00 G. 68550 County Court #1: Approval to pay 2019 Hidalgo County Bar Association membership dues in the amount of $75.00 for Judge Rodolfo "Rudy" Gonzalez with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor. H. 68516 District Attorney (1100): Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following employees: Ashley M. Rincon, Carlos Y. Benavides, Daniel Saul Lopez, Eduardo Rendon Jr., Jacob Lee Salinas, Marco A. Cepeda, Mauricio Alejandro Martinez, Robert Colegio and William H. McPherson, in the amount of $540.00 (Requisition #385684), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor. I. 68325 Purchasing: Approval to pay the following memberships for 2019 with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor's Office: 1. Texas Comptroller of Public Accounts - $ 100.00 Req # 384689 2. The American Institute of Architects (AIA) $ 4,000.00 Req # 384692 3. Texas Public Purchasing Association $ 225.00 Req # 384697 4. The Institute for Public Procurement (NIGP) $ 1,400.00 Req # 384700 12. Headstart: A. 68487 Approval of Monthly Children's Applications Reports: 1. November 2018 2. December 2018 B. 68488 Approval of Monthly Average Daily Attendance (ADA) Reports: 1. November 2018 2. December 2018 C. 68490 Approval of Monthly Texas Department of Agriculture Meals/Snacks Reports: 1. November 2018 2. December 2018 D. 68492 Approval of Monthly Special Services Reports: 1. November 2018 2. December 2018 E. 68486 Approval of Monthly Financial Reports: 1. November 2018 2. December 2018 F. 68493 Approval of Report on Classroom Assessment Scoring System (CLASS) 13. Budget & Management: A. 68567 1. Approval of reimbursement in the amount of $1,167,805.39 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 01/10/19 to 01/23/19. 01/10-16/19 $ 681,244.55 01/17-23/19 $ 486,560.84 TOTAL $1,167,805.39 2. Approval of wire transfer to cover claims paid. B. 68554 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 1-15, 2019 in the amount of $33,740.05 and requesting approval of wire transfer. C. 68613 TXDOT Pct 4: Approval and concurrence of the Plans of Proposed State Highway Improvements to SH107 (FM493-US281) CSJ: 0342-01-074, with authority for the County Judge to sign the necessary title sheets for this project. D. 68531 Pct 4 - Cesar Chavez Realignment (0.2mi S SH107 North to SH107): Authority for the County Judge to sign TXDOT Form ROW-A-10 Tabulation of Values for all parcels associated with the Pct 4 Cesar Chavez Realignment Project until the completion of this project. E. Interfund transfers: 1. 68614 TXDOT Pct 1 US83 Illumination (1315): Approval of 2019 interfund transfer in the amount of $10,000.00 from Pct 1 R&B (Fund 1200) into TXDOT Pct 1 US83 Illumination (Fund 1315) to fund anticipated expenditures. 14. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 68687 Authority to advertise with approval of procurement packet [approved by both TxDOT & HCDD#1] for: "Professional Engineering Services for Inspection, Material Testing, and Construction Management for North Alamo Realignment Project," in Hidalgo County Precinct No. 4 a (TxDot Project), RFQ No.2019-020-02-20, including re-advertisement of project when/if necessary or required. B. 68700 1. Requesting approval of Supplemental Agreement No. 2 with L&G Consulting Engineers, Contract# C-16-199-07-19 to amend Exhibit B, Scope of Services to include a task for Project Management (Function Code 164) for the Bus 281/SH 107 Road and Drainage Improvement Project. 2. Requesting approval of Supplemental Agreement No. 1 with L&G Consulting Engineers, for services under Work Authorization No. Contract No. C-16-199-07-19 to amend Exhibit D-1 to include a task for project management resulting in no increase or decrease to the work authorization for the Bus 281/SH107 Road and Drainage Improvement Project. C. 68713 Approval of Application for Payment No.4 in the amount of $90,000 for the Precinct 1 Build Back Services as submitted by contractor, Servpro of Harlingen/San Benito and as reviewed by the project engineer, Halff Associates. D. 68665 Approval to amend the previously approved item to purchase promotional items as a "Public Purpose Declaration", pursuant to the Tx. Constitution, Art. 3, Sec. 52, to include coffee/beverage bar supplies through FY 2019 for meetings hosted and/or held by Purchasing's conference room or another venue [i.e. HCCC chamber], including, but not limited to bid openings, pre-bid conferences, vendor Q&A meetings, internal and external trainings, etc. All goods are to be procured through the requisition and purchase order protocols. E. 68675 Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 6 of current contract [C-13-305-10-07] with L&G Consulting Engineers, professional services for, "Mile 3 Project (from FM 2221 to FM 492)" for Precinct No. 3, to include Project Management to the scope of services. F. 68235 Requesting authority to advertise and approval of qualifications, requirements, and scope of services as attached hereto for: "Hidalgo County Pool of Professional Services" for the following: 1. Architectural Services - RFQ-2019-010-02-20-RFV; 2. Engineers Services - RFQ-2019-011-02-20-MEG; 3. Eng. Serv. Geo-technical & Construction Material Testing - RFQ 2019-012-02-20-YSS; 4. Construction Managements Services - RFQ-2019-013-02-20-HGO; 5. Appraisal and/or Review Services - RFQ 2019-014-02-20-YZV; 6. Surveying Services - RFQ 2019-015-02-20-TDL; for selection on an "as needed basis" [through a grading/scoring, ranking, negotiation protocol as established by CC] per project by Hidalgo County Commissioners' Court, Precincts, all County Departments and/or applicable Programs or Agencies requiring said services effective March 16, 2019 through March 15, 2020 and subject to final review and approval as to form [in the event any refining and tweaking of the packet is necessary]. G. 68668 Approval of Application for Payment No. 2 in the amount of $172,870.55 for the Precinct 1 Build Back Services as submitted by contractor, Noble Texas Builders and as reviewed by the project engineer, Halff Associates. H. 68655 Acceptance and approval of final invoice #19002 in the amount of $3,375.00 and the Final Affidavit of Waiver of Lien as submitted by project engineer Javier Hinojosa Engineering under contract # C-17-329-12-19, for paving improvements of Citrus Groves Street. I. 68617 Authority to advertise and approval of procurement packet developed and drafted by participation by county user Elected Offices and IT (i.e., specifications, legal notice etc.) as attached hereto for “Hidalgo County- Credit Card Payment Services” RFP 2019-008-00-00-MEG including the re-advertising when/if applicable. J. 68539 Requesting approval of Work Authorization No. 2 in the amount of $21,500.00 as is relates to provision of engineering services for General Management, Coordination, Road Infrastructure Assessment and Report Compilation Phase 2 for Precinct 1 with Alpha Infrastructure Engineering, PLLC Contract #C-18-197-07-31. K. 68267 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft lease agreement etc.), as attached hereto for: Hidalgo County Law Enforcement Agencies for "Psychological Evaluation Services" through project: 2019-001-01-30-TDL including the re-advertisement of project if/when required or necessary. L. 68620 Presentation for acceptance and approval of "First Amendment" to current contract C-18-254-12-04 between Hidalgo County and Connect Your Care, LLC for "COBRA Administration Services" for clarification and/or correction of fee [as presented on and approved by HCCC on 12/04/18 thru AI #67812] subject to compliance with HB 1295. M. 68623 Pct. 1 is requesting approval to pay invoice #00019898 in the amount of $4,679.00 for professional engineering services rendered in connection with the Sunset Park Operations Facility-WA#1, as submitted by Halff Associates, Inc. N. 68618 Documenting final form [as reviewed and approval by both City & County legal counsels] of Amendment to Interlocal Cooperation Agreement between City of Edinburg and County of Hidalgo for Disposal of Non-Hazardous Solid Waste Materials in the City's Landfill as approved by both City and County's legal (initially presented to CC on 12-18-18, AI# 68112). O. 68379 Authority and approval to exercise the Sixty (60) Day grace period extension as provided in the current agreement (E-18-040-01-30) for the Citizen Collection Site in Mercedes at Pct. 1, under the same rates, terms and conditions with Ray Jones, effective 02/04/19 and expiring 04/03/19 or upon completion of the procurement process (whichever comes first) and in the best interest of Hidalgo County. P. 68272 Requesting the authority to advertise project and approval of procurement packet (i.e., specifications/requirements, legal notice, draft lease agreement etc.) as attached hereto for Hidalgo County WIC Program - "Lease Office Space in Starr Co. for WIC Clinic-Rio Grande City" - RFB 2019-004-00-00-SGS, including the re-advertising of project, if no bids received and/or are rejected and project is still required. Q. 68523 Clarification on action taken on CC 11/21/2017 under AI-62601 to enter into one (1) year service agreement with an automatic renewal expiring 12/31/2019 as stated on Agreement with Correct RX awarded vendor through contract #16-206 through HC's membership participation with Purchasing Solutions Alliance (PSA) Cooperative Program] for Legend & Non-Legend Pharmaceuticals for the HC Sheriff's Office. R. 68542 Requesting authorization and approval to purchase promotional items under "Public Purpose" pursuant to the Texas Constitution Art. 3 Sec. 52, to include but not limited to table cloths, banners, pens, pencils, picture (display) frames as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events. S. 68595 Approval of a Clarification to Sole Source Memo for vendor, "Goverlan" to reflect said "declaration" remains in effect for the lifetime of the software unless revoked by HCCC for the purchases of all upgrades, software, maintenance-support, on-line legal research services, and any other related services. T. 68599 Precinct 3 is requesting approval to surplus and remove the assets detailed on “Exhibit A” for the purpose of destruction and disposal via landfill as the assets were cannibalized, are so worn and/or damaged that they have no value nor function for the purpose they were originally intended. U. 68588 PCT. #1: Requesting approval to pay invoice #10017 in the amount of $225.51 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC. V. 68589 PCT. #1: Requesting approval to pay invoice #10018 in the amount of $215.19 for engineering services rendered for Sunset Park Operations Facility - WA#1, as submitted by project professional services provider, B2Z Engineering, LLC. W. 68590 PCT. #1: Requesting approval to pay invoice #10019 in the amount of $18,886.78 for engineering services rendered for Sunset Park Operations Facility - WA#2, as submitted by project professional services provider: B2Z Engineering, LLC. X. 68538 Pct. #1 is requesting approval to pay the invoice 2018.01.01 in the amount of $11,550.00 for services rendered in connection with the Tax Office Substation as submitted by ROFA Architects, Inc. Y. 68508 Presentation by O.E. Investments Ltd. (awarded vendor) on sale and acquisition of the company by K2 Towers II, LLC in connection to contract #E-18-017-02-20 (Lease of Tower Space - FM1925 & Rooth Rd) with supporting documentation attached herein. Z. 68551 Human Resources/Civil Service requests pursuant to Texas State Constitution Article 3, Section 52 the declaration of a "public purpose" with authority to purchase promotional items to be utilized when attending or hosting public functions to include, but not limited to, speaking events, presentations, meetings, ceremonies, and school career days, etc. and the affixing of any applicable identifying logos effective upon Commissioners Court and valid through 12-31-19. AA. 68553 Requesting authority to enter into one (1) year Fax Service Agreements with Copy Graphics, Inc for two (2) Panasonic Fax Machines (Model UF-585) at $95.00 (per machine/year). BB. 68389 1. Approval to utilize the Holdover Provision (Section 1.3) for Contract: E-17-321-10-31, with Mr. Miguel Barboza, Jr. for "Lease Office Space in the City of Alton". (attached herein), as not to have a lapse in contract during the completion of the procurement process. 2. Requesting authority to reject sole bid received for RFB No.: 2018-212-01-03-SGS- through project titled: "Lease Office Space-City of Alton (East), for Hidalgo Co. WIC Program, due to Federal Funding insecurities. CC. 68098 Requesting authority to advertise with approval of RFB procurement packet (ie., specifications-requirements, legal notice, etc.,) as attached hereto for: Hidalgo County Pct. 1 - "Lease of Parcel for Citizen Collection Site in Mercedes" RFB 2019-009-01-30-TDL including the re-advertising when/if applicable. DD. 68423 Approval of the addition and/or deletion of fuel cards/users including, but limited to, the following Hidalgo County elected offices, departments, programs or agencies: 1. Hidalgo County Precinct No. 1 - Fuel Card 2. Hidalgo County Constable Pct No. 4 - Delete Fuel Card User 3. Hidalgo County WIC Program - Fuel Card 4. Hidalgo County Adult Probation Department - Add Fuel Card User 5. Executive Office - Add Fuel Card and User
68325 Purchasing: Approval to pay the following memberships for 2019 with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor's Office: 1. Texas Comptroller of Public Accounts - $ 100.00 Req # 384689 2. The American Institute of Architects (AIA) $ 4,000.00 Req # 384692 3. Texas Public Purchasing Association $ 225.00 Req # 384697 4. The Institute for Public Procurement (NIGP) $ 1,400.00 Req # 384700
R. 68542 Requesting authorization and approval to purchase promotional items under "Public Purpose" pursuant to the Texas Constitution Art. 3 Sec. 52, to include but not limited to table cloths, banners, pens, pencils, picture (display) frames as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events. Z. 68551 Human Resources/Civil Service requests pursuant to Texas State Constitution Article 3, Section 52 the declaration of a "public purpose" with authority to purchase promotional items to be utilized when attending or hosting public functions to include, but not limited to, speaking events, presentations, meetings, ceremonies, and school career days, etc. and the affixing of any applicable identifying logos effective upon Commissioners Court and valid through 12-31-19.
68540 WIC: Requesting approval to accept the Certificate of Acquisition from the South Plains Community Action Partnership to Hidalgo County, consisting of 2 Microsoft Surface Pro 8G 256GB Model 1796 and 6 Dell CTO 3590 I7-885OU 512/8W10P Laptops to add equipment to the Hidalgo County WIC Department inventory, and authority for WIC Director to sign document.
68235 Requesting authority to advertise and approval of qualifications, requirements, and scope of services as attached hereto for: "Hidalgo County Pool of Professional Services" for the following: 1. Architectural Services - RFQ-2019-010-02-20-RFV; 2. Engineers Services - RFQ-2019-011-02-20-MEG; 3. Eng. Serv. Geo-technical & Construction Material Testing - RFQ 2019-012-02-20-YSS; 4. Construction Managements Services - RFQ-2019-013-02-20-HGO; 5. Appraisal and/or Review Services - RFQ 2019-014-02-20-YZV; 6. Surveying Services - RFQ 2019-015-02-20-TDL; for selection on an "as needed basis" [through a grading/scoring, ranking, negotiation protocol as established by CC] per project by Hidalgo County Commissioners' Court, Precincts, all County Departments and/or applicable Programs or Agencies requiring said services effective March 16, 2019 through March 15, 2020 and subject to final review and approval as to form [in the event any refining and tweaking of the packet is necessary].
A. 68567 1. Approval of reimbursement in the amount of $1,167,805.39 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 01/10/19 to 01/23/19. 01/10-16/19 $ 681,244.55 01/17-23/19 $ 486,560.84 TOTAL $1,167,805.39 2. Approval of wire transfer to cover claims paid. B. 68554 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 1-15, 2019 in the amount of $33,740.05 and requesting approval of wire transfer.
County Judge's Office: A. AI-68701 Approval of Resolution in Support of a Metropolitan Planning Organization Merger.
District Attorney's Office: A. AI-68480 Proclamation declaring January 2019 as Human Trafficking Awareness month. B. AI-68380 Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3 Sec. 52. for the purchase of promotional items C. AI-68684 DA-Victims Unit Court Advocate Project Grant (VUCAP) (1281): Approval to submit a VUCAP Grant #3596401 budget adjustment to the Office of the Governor (OOG).
HIDTA - Task Force: A. AI-68392 Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3 Sec. 52. for the purchase of promotional items for a period of 1/15/19 to 12/31/19
Sheriff's Office: B. AI-68545 Resolution in Recognition of Captain Adalberto Ruben Hinojosa for 34 years of service to Hidalgo County. A. AI-68605 Presentation of 2018 State of Sheriff's Office Address by Sheriff J.E. "Eddie" Guerra C. AI-68630 Presentation and discussion of the 2018 Racial Profiling Report as presented by the Hidalgo County Sheriff's Office, in accordance with and adherence to Article 2.133 of the Texas Code of Criminal Procedure. D. AI-68676 1. Approval and authorization for the Hidalgo County Sheriff's Office to continue participation in the Texas LESO Program. 2. Authorization for County Judge and County Sheriff, as authorized officials to sign the required documents. E. AI-68526 Discussion, consideration and approval to appoint Pedro Rodriguez, student at the University of Texas Rio Grande Valley as an Intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of February 1, 2019 to May 31, 2019. F. AI-68571 Requesting authorization for the County Judge as Chief Executive Officer and Sheriff J.E. "Eddie" Guerra as Head of Department to sign the CEO Law Enforcement Certifications and Assurances Form for participation in all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security (DHS). G. AI-68511 Sheriff CCP59 (1227): Approval of 2019 appropriation of funds into Sheriff CCP59 from the unassigned fund balance in the amount of $440,739.70 to fund operation and salary related expenditures for 2019 budgeted positions. H. AI-68513 Federal Sharing - U.S. Justice (1229): Approval to appropriate $328,000.00 from the unassigned fund balance in the Sheriff's. I. AI-68512 Federal Sharing - U.S. Treasury (1228): Approval to appropriate $15,000.00 from the unassigned fund balance in the Sheriff's J. AI-68458 1. Authorization and approval of Memorandum of Understanding between the U.S. Immigration and Customs Enforcement (ICE), Enforcement and Removal Operations (ERO), San Antonio Field Office (SNA), Port Isabel Detention Center (PIDC) and the Hidalgo County Sheriff's Office with regards to certain emergency situations. 2. Authorization for County Sheriff to sign document. K. AI-68603 1. Approval of Cost Reimbursement Agreement between the Federal Bureau of Investigation (FBI) and the Hidalgo County Sheriff's Office. 2. Authorization for county sheriff, as county law enforcement official, to sign document.
Constable Pct. #1: A. AI-68706 Requesting authorization for the County Judge and Constable Celestino Avila Jr. as Head of Department to sign to CEO Law Enforcement Certifications and Assurances Form for participation in all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security (DHS) B. AI-68558 Presentation and discussion of the 2018 Racial Profiling Report as presented by the Hidalgo County Constable Pct.1 Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
Constable Pct. #2: A. AI-68580 Requesting authorization for the County Judge and Constable Martin N. Cantu as Head of Department to sign the CEO Law Enforcement Certifications and Assurances Form for participation in all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security (DHS)
Constable Pct. #3: A. AI-68714 Requesting authorization for the County Judge, as Chief Executive Officer, and Constable Lazaro Gallardo, Jr, as Head of Agency, to sign the CEO Law Enforcement Certifications and Assurances Form for participation in all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security (DHS). B. AI-68602 Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3 Sec. 52. for the purchase of promotional items
Constable Pct. #4: A. AI-68598 Requesting authorization and approval for the County Judge Richard Cortez and Constable Atanacio Gaitan (Department Head) to sign the CEO Law Enforcement Certifications and Assurances Form for participation in all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security (DHS). B. AI-68518 Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3 Sec. 52 for the purchase of promotional items
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-68692 Appointment and/or re-appointment of board member to the Hidalgo County Regional Mobility Authority Board of Directors for a two year term - Pct. #4 C. AI-68401 Approval of 2019 Library Interlocal Agreements between Hidalgo County and the following cities: Alamo, Donna, Edinburg, Elsa, Hidalgo, La Joya, McAllen, Mercedes, Mission, Penitas, Pharr, San Juan and Weslaco D. AI-68608 Requesting permission by St. Matthew's Episcopal School in Edinburg to use county parking lots near the museum for visitor parking for the following event: EVENT DATE TIME 8th Annual GALA at the Museum of South Texas History Saturday, Feb. 9, 2019 6pm to 10pm E. AI-68555 IT DEPARTMENT: Authorization and approval to purchase new wireless service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS as listed below: Qty: Description: Department: User: Service Plan: 4 New cell phones Comm. Pct. 4 Office Use Nationwide Unlimited MINS Email&Data UNL + MHS N&W/M2M/MSG UNL $69.99 + $5.00 taxes/fees each per month F. AI-68573 Title VI/Nondiscrimination: 1. Discussion, consideration, and approval to adopt the Hidalgo County Title VI/Nondiscrimination Policy Statement and the U.S. Department of Transportation (DOT) Standard Title VI Assurances to establish full and affirmative compliance with the Title VI of the Civil Rights Act of 1964 and other nondiscrimination authorities. 2. Discussion, consideration, and approval to update the Title VI Nondiscrimination Plan reporting deadlines to follow Hidalgo County's fiscal year.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-68581 County Judge (1100)/ Public Affairs (1100)/ Economic Development (1100): Approval of the following discretionary step adjustments pursuant to Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners' Court approval: Dept./ Prg. Slot# Position Title Current Grade/ Step Proposed Grade/ Step 110- 006 0007 Executive Assistant III G15/S01 G15/S02 110- 077 0009 Communications Specialist IV G15/S01 G15/S02 110- 081 0002 Program Manager III, Economic Development G17/S01 G17/S02 C. AI-68642 Pct. 4 Road Maintenance (1200): 1. Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot# Obj. Code Position Title Current Grade & Step/ Allowance Proposed Grade & Step/ Allowance Add Supplemental Pay & Auto Allowance 124- 007 0101 113 Assistant Chief Administrator II G19S03 G19S03 117 $0.00 $6,946.00 118 $0.00 $5,000.00 2. Approval of the following discretionary step adjustment pursuant to Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners' Court approval: Dept./ Prg. Slot # Position Title Current Grade/ Step Proposed Grade/ Step 124-007 0059 Chief Administrator G20S01 G20S04 D. AI-68683 Pct. 2 Road Maintenance (1200): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Obj. Code Position Title Current Grade/ Allowance Proposed Grade/ Allowance Delete 122- 005 0002 113 Executive Assistant III 15 Create & Add Auto Allowance 122- 005 0025 113 Assistant Chief Administrator II 19 118 $0.00 $5,000.00 Create 122- 006 0105 113 Assistant Director, Field Operations II 16 Delete Auto Allowance 122- 006 0090 113 Director, Field Operations II 18 118 $5,000.00 $0.00 E. AI-68644 206th District Court (1100): Approval of the following personnel actions, effective next full pay period 02/04/2019: Action Dept./ Prg. Slot # Position Title Grade Delete 004-001 0006 Clerk II 03 F. AI-68647 93rd District Court/ 206th District Court/ 389th District Court (1100): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Current Position Title Current Grade Proposed Position Title Proposed Grade & Step Regrade 002- 001 0003 Bailiff 10 Bailiff II (DC) G13S01 Regrade 004- 001 0004 Bailiff 10 Bailiff II (DC) G13S02 Delete 008- 001 0003 Bailiff 10 Create 008- 001 0006 Bailiff II (DC) G13S01 G. AI-68633 Public Defender (1100)/(1281): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Employee No. Dept./ Prg. Slot # Position Title Current Grade & Step/ Allowance Proposed Grade & Step/ Allowance Delete Supplemental Allowance 188239 085- 003 0012 Public Defender II G15S02 G15S02 085- 019 A002 $19,320.00 $0.00 Add Supplemental Allowance 160954 085- 003 0019 Public Defender II G15S04 G15S04 085- A003 $0.00 $19,380.00 019 H. AI-68583 275th District Court (1100): 1. Approval to create one (1) Temporary Full-Time position for 27 weeks beginning 01/29/2019 and ending 07/31/2019: Action Dept./ Prg. Slot # Position Title Grade Create 005-001 0007 Legal Assistant II 08 2. Approval of the following personnel actions, effective next full pay period 02/04/2019: Action Dept./ Prg. Obj. Code Slot # Position Title Current Grade/ Allowance Proposed Grade/ Allowance Add Supplemental Allowance 005-001 113 0006 Bailiff II (DC) 13 13 117 $0.00 $3,800.00 I. AI-68678 Facilities Management (1100): 1. Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Position Title Grade & Step Create 220-001 0124 Electrician I G08S03 2. Approval to waive the posting, hiring and enrollment procedures and transfer employee no. 208582 from Maintenance I, Grade 03 Step 03 (220-001-0122) to Electrician I, Grade 08 Step 03 (220-001-0124) pursuant to Section 3.49 G of the Civil Service Commission Rules, effective 01/29/19. 3. Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Position Title Grade & Step Delete 220-001 0122 Maintenance I G03S04 J. AI-68643 DA CCP59 (1223): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Position Title Grade Create 080-007 0221 Coordinator II 11 K. AI-68650 Discussion, consideration and approval to appoint Cristina Gomez as a volunteer/intern under the Hidalgo County Auditor's Office for the period of January 29, 2019 through February 28, 2019.
Urban County: A. AI-68544 The Urban County Program is requesting approval of a budget & program amendment for the City of La Joya. The proposed amendment is for the Fiscal Years 27, 28, 29 & 30 (2014, 2015, 2016 & 2017) Work Plans. B. AI-68616 Subject to compliance with HB 1295, requesting authority to purchase park equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Park Place Recreation Designs, Inc. (contract # 512-16), in the amount of $32,506.70 from FY 31 (2018) Mercedes - Parks, Recreational Facilities funds. C. AI-68619 1. Subject to Compliance with HB 1295, requesting approval of a best and final negotiated contract for professional engineering services with LAZCAMREA, LLC dba Fulcrum Consulting Services in the amount of $33,790.00 utilizing CDBG FY 30 & 31 (2017 & 2018) City of Progreso – Street Improvement funds. 2. Approval of Work Authorization No. 1 for LAZCAMREA, LLC dba Fulcrum Consulting Services in the amount of $33,790.00. D. AI-68549 Subject to Compliance with HB 1295, requesting authority to purchase fire station equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Metro Fire Apparatus Specialists, Inc. (contract # 524-17), in the amount of $16,356.00 from FY 30 & 31 (2017 & 2018) Progreso - Fire Station/Equipment funds. E. AI-68578 Subject to Compliance with HB 1295, requesting authority to purchase equipment through Hidalgo County’s membership and participation with Buyboard approved vendor, Kraftsman Commercial Playgrounds & Water Parks. (Buyboard Contract #512-16) in the amount of $38,659.51 (quote attached hereto), freight/delivery included. City of Hidalgo- UCP Year 30 (2017) Parks, Recreational Facility Improvements funds will be utilized. F. AI-68529 Subject to Compliance with HB 1295, requesting authority to purchase equipment through Hidalgo County’s membership and participation with buyboard approved vendor, Exerplay, Inc. (Buyboard Contract #512-16) in the amount of $176,902.10 (quote attached hereto), freight/delivery will not be charged. Precinct No. 1 - Granjeno UCP Year 30 (2017) Parks, Recreational Facility Improvements funds will be utilized. G. AI-68560 Requesting authorization to dispose of Community Development Block Grant financial records for the Program Years 2006-2008. Please see Exhibit “A”.
Health & Human Services Department: A. AI-68651 Introduction, Discussion, and Action in regards to Palm Valley Animal Center’s / Best Friends Animal Society team and proposed plans with Hidalgo County to include the proposed 3 year Trap, Neuter, And Return Program (TNRP) which is a method for effectively reducing the community cat colonies. B. AI-68640 Requesting approval for Hidalgo County Health & Human Services Department to submit the selfnomination forms to join the Humana network. The purpose is to seek reimbursement for health services supported by the Humana network. C. AI-68626 Requesting approval to submit renewal grant application and budget for the Tuberculosis State program for fiscal year 2020. The allocation amount is $605,561.00 and the program period will be in effect from September 1, 2019 through August 31, 2020 with an option to later extend the term through August 31, 2021. This program requires a twenty percent match in the amount of $121,112.00 per fiscal year. D. AI-68639 Requesting approval to submit renewal grant application and budget for the Regional and Local Services System / Local Public Health Services program for FY 20 and FY 21. The total allocation for each fiscal year is $102,403.00. The program period for FY 20 will be in effect from September 1, 2019 to August 31, 2020 and FY 21 will be in effect from September 1, 2020 to August 31, 2021. E. AI-68579 Requesting approval to submit renewal grant application and budget for the Zika Health Care Services program for FY 20. The award amount is $583,037.00 and the program period will be in effect from July 1, 2019 through June 30, 2020. F. AI-68627 Requesting approval of the Interlocal Cooperation Agreement between City of McAllen, Texas and Hidalgo County, Texas. The purpose of the agreement is for the City of McAllen and Hidalgo County to provide the South Texas All Hazards Conference for individuals who respond and provide services in cases of emergencies involving potential public calamities primarily in mitigation, preparedness, response and recovery and further described and detailed in the ILA attached herein. G. AI-68576 Requesting approval of the Interlocal Cooperation Agreement between the City of Palmview and County of Hidalgo. The purpose of the agreement is for Hidalgo County Health & Human Services Department to provide inspection and permitting of OSSF disposal systems within the City of Palmview jurisdiction. H. Indigent Health Care Program: 1. AI-68521 A. Discussion, consideration and approval to draw down funds for Demonstration Year 8 Advanced UC Payment in the amount to be determined by HHSC instructions from the General Fund and the Local Provider Participation Fund (LPPF) with a transfer date of 2-1-19 and a settlement date of 2-4-19. B. Approval of Certification of Revenues by the County Auditor from the LPPF in the amount to be determined by HHSC final instructions & 2019 Appropriation of funds from the LPPF in the amount to be determined by HHSC final instructions.
Adult Probation: A. AI-68612 Adult Probation - DWI (1289) - December 2018: Approval of certification of revenues as certified by the county auditor for the DWI Grant program income in the amount of $1,861.00 and appropriation of the DWI program income (GPI) in the amount of $1,861.00
Emergency Management: A. AI-68699 Requesting authority to submit the Certificate of Completion to the Texas Department of Public Safety- Texas Division of Emergency Management in accordance with the grant conditions for the Hidalgo County Hazard Mitigation Action Plan, Hazard Mitigation Grant Program number DR-1999-69 with approval for the County Judge to sign the required documentation. B. AI-68652 Discussion, consideration and approval for Hidalgo County Office of Emergency Management to appoint David Alberto Champion as a volunteer under the Hidalgo County Office of Emergency Management for the period of January 29, 2019 to December 31, 2019.
Community Service Agency: A. AI-68566 Discussion, report, and update on Senior Corps. Programs, Retired Senior Volunteer (RSVP), Foster Grandparents (FGP), and Senior Companion (SCP). B. AI-68565 1. Authorization to take the following personnel action: Action Slot # Position Title Salary Delete 006 Eligibility Worker III $44,261.98 Create 0043 Eligibility Worker II $28,922.40 2. Authorization to update position listing, salary schedule and affected budgets.
Elections Administration: A. AI-68686 1. Discussion, consideration and action, authorizing the Hidalgo County Elections Department the authority to contract a joint ballot with all political subdivisions entering into a full contract. 2. Discussion, consideration and action, authorizing the Hidalgo County Elections Department to exclude lease only agreements with political subdivisions for all uniform elections, special elections and runoff elections due to security, cybersecurity and procedural concerns.
TX. Agri-Life Extension Services: A. AI-68582 Presentation by Andrea Valdez, County Administrator of 2018 Report on Texas A&M AgriLife Extension Service Program B. AI-68586 Proclamation in celebration of 50th Year Anniversary for Expanded Food & Nutrition Program. C. AI-68575 Texas A&M AgriLife Extension (1286) Requesting approval to accept donation of playground equipment (totaling $7,148.99) from The PlayWell Group, Inc. to be placed at Katrina Park in Mission, TX and approval to add to Precinct 3 inventory list.
Head Start Program: A. AI-68496 Discussion/Approval of Revised Self-Assessment Schedule B. AI-68497 Discussion/Approval on Request to Enter into a Thirty-Six (36) Month New Copier Lease Agreement for Two (2) Copiers Through Hidalgo County’s Membership/Participation in the State of Texas Department of Information Resources (DIR) Awarded Vendor, Toshiba America Business Solutions, Inc. DIR Contract DIR-TSO-3042
Planning Department: A. AI-68622 1. Preliminary Approval a.Lexington Commercial Plaza Subdivision- Pct. 4 (Yolanda Pineda Cabrera) (Alamo Road & Iowa Road) No. of Lots: 6 Commercial Flood Zone: B Drainage: Yes, Drainage will be provided by onsite detention based on the approved Engineer site plan at building permit stage. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s Paved: Yes, Alamo Road and Iowa Road are paved. b. Texas Tower Estates Subdivision- Pct. 4 (Domain Development Corp.) (Texas Road & Tower Road) No. of Lots: 7 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Tower Road and Texas Road side ditches. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s Paved: Yes, Texas Road and Tower Road are paved. c. San Lucio No. 1 Subdivision - Pct. 4 (Tillmin Welch) (Val Verde Road & Canton Road) No. of Lots: 23 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by Storm Sewer System and Detention will be provided by widening the existing drain ditch. ETJ: Yes, City of Edinburg. County review only. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s Paved: Yes, Canton Road and Val Verde Road are paved.2 internal streets are to be paved. d. San Lucio No. 2 Subdivision- Pct. 1 (Tillmin Welch) (Trenton Road & Dillon Road) No. of Lots: 103 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by Storm Sewer System and Detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s Paved: Yes, Dillon Road is paved.Trenton Road and 5 internal streets are to be paved. 2. Final Approval a. Rosalinda Rosalez Subdivision- Pct. 1 (Rosalinda Rosalez) (Anderson Road & Dillon Road) No. of Lots: 1 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Anderson Road Side Ditch. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF has been installed. Paved: Yes, Anderson Road is paved. b. Soledad Gardens Subdivision- Pct. 1 (Blue Cactus Properties, LLC.) (Mile 2 West Road & Mile 17 NorthRoad) No. of Lots: 4 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Mile 2 West Road Side Ditch. ETJ: Yes, City of Edcouch. County review only. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s have been installed. Paved: Yes, Mile 2 West Road is paved. c. San Martin No. 5 Subdivision- Pct. 1 (Tillmin Welch) (Canton Road & Dillon Road) No. of Lots: 29 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by Storm Sewer System and Detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s have been installed. Paved: Yes, Dillon Road, Canton Road and 2 internal streets have been paved.
Precinct #1 - Comm. Fuentes: A. AI-68663 Pct. 1 is requesting authorization and approval to name private road CR 1863, J J Y de Balli, Abstract 54, Tract 8, Donna, Texas, as "Munoz" SR ( service road ) for 911 purposes as recommended by the LRGVDC - 911 department. B. AI-68593 Pct. 1: 1. Authorization and approval to name a private road CR 1370 as "Jose G. Villa" SR (service road) for 911 purposes as recommended by the LRGVDC - 911 department. 2. Authorization and approval to clarify the following: A. A county road name as "Milanos" road from Expressway 83/Interstate 2 to Dead End (southbound). B. A county road name as "Ponciano" Drive from Midway road to FM 493. C. A county road name as "Valdez" road from FM 88 to FM 493.
Precinct #2 - Comm. Cantu: A. AI-68704 Approval of Economically Disadvantaged County (EDC) Program Application and Affidavit for the Pct 2 Cesar Chavez (Business 83 to Nolana Loop) Rd Project - CSJ: 0921-02-405 with authority for the County Judge to sign all required documentation. B. AI-68705 Approval of Economically Disadvantaged County (EDC) Program Application and Affidavit for the Pct 2 Eldora (Jackson Rd to I Rd) Rd Project - CSJ: 0921-02-403 with authority for the County Judge to sign all required documentation. C. AI-68667 Requesting approval to accept a counteroffer to purchase a tract of land known as Lot C3, Alianza Business Park for the Pct 2 Indoor Baseball Park Project.
Precinct #3 - Comm. Flores: A. AI-68658 Requesting approval to accept the counteroffers to purchase tract of land known as Parcel No 15, 16, and 21 associated with the Liberty Road Project Phase I (ROW CSJ: 0921-02-372) with authority for the County Judge to sign the Administrative Evaluation and Approval Forms.
Budget & Management: A. AI-68637 Various Departments: Approval of salary schedule changes as per Exhibit A. B. AI-68615 Approval of medical coverage for the temporary employee listed below as per the Affordable Care Act (ACA) IRS Code Section 4980H - Shared responsibility for employers regarding health insurance. 1. E#213578 effective 2/1/19 C. AI-68568 Requesting to rescind action of 2018 designations related to the UT-Health Snap-Ed Program (124-212), previously approved by Commissioners' Court on 12/18/18 25.D.3 (AI-67996) and 01/09/2019 19.E. (AI- 68245), since funds will be restricted by the County Auditor's Office; therefore designations through Commissioners' Court for this program are not required. D. Budget Appropriations: 1. AI-68690 Justice Court Tech Fund (1242): Approval of 2019 appropriation of funds for the Justice Court Tech Fund (1242) unassigned fund balance in the amount of $134,088.00 to fund various operating expenses.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA EMAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-68406 Presentation for discussion, consideration and approvals in connection with: Bank Depository Agreement including but not limited to, the following: A. Authority to Advertise Bank Depository and/or Remittance Processing Agreement pursuant to Texas Local Government Code, Chapter 116 (Vernon 1988 and Supp. 1999), "Depositories for County Public Funds" (copies of Chapter 116 and proposed ad copy attached hereto); B. Approval of the proposed advertising dates for Bank Depository Agreement - Application/Specifications Packets are as follow: February 02, February 09 and February 16 with acceptance date for bank applications/proposals [delivery to the County Judge] at Hidalgo County Commissioners Meeting of March 12, 2019; C. Appointment or designation of "Evaluation Committee" to score and evaluate Bank Depository Applications timely delivered/filed/received by County Judge at HCCC: 1. Hidalgo County Investment Committee (comprised of the County Treasurer, County Judge, & Budget Officer) including Purchasing Department, Executive Office and County Tax Assessor/Collector as consultants to Evaluation Committee: a. ___________________________ b. ___________________________ c. ___________________________ d. ___________________________ e. ___________________________ 2. AI-68561 Presentation of the sole bid received and requesting the approval /authorization to award the contract to Magic Valley Concrete, LLC. meeting all requirements and/or specifications for project, RFB No: 2018-245- 01-03-SGS, titled: Hidalgo County - "Purchase of Concrete Mix & Delivery" 3. AI-68292 Acceptance and approval of a rebate check from (STAPLES) The Local Government Purchasing Cooperative (BUYBOARD) in hte amount of $ 24,699.30 for the cooperative fiscal year of 2018. B. Pct. 1 1. AI-68625 Pct. #1: Approval of Work Authorization No. 2 in the amount of $548,550.30, as it relates to contract #C-18-196-08- 14 Professional Engineering Services for Phase I (Part II) required for the preparation of Environmental Documents, Field Surveys for Design & Construction of Outfalls and Schematic update for: FM 1015 Project from Mile 12 to SH 107 with L & G Consulting Engineers, Inc. and including approval to subcontract with B2Z Engineering LLC for Aerial Imagery Services 2. AI-68034 Approval of Change Order #6 in the amount of $69,245.26 for Contract #C-18-223-07-31 with Pauloa, LLC dba Servpro of Harlingen/San Benito for Build Back Services for Property at 1902 Joe Stephens, Weslaco, TX, as submitted through project engineer Halff Associates, Inc. subject to compliance HB 1295 & HB 23 if//when applicable. 3. AI-68592 Pct. 1: A. Requesting approval to rescind action taken on AI-67731 on 12/18/18 of the First Amendment to Interlocal Agreement [ILA] by and between HC Pct. #1 and the City of Weslaco for the road improvements project of Mile 10, North from Mile 6 to FM 1015 resulting in the deletion of the ninth "Whereas Clause" deleted and replaced with inserted language "Whereas, the City desires to cooperate by contributing a lump sum amount of Six Hundred Eight-Five Thousand Three Hundred Seventy and Seventy-Six hundredths Dollars ($685,370.76) to County towards the project development activities. B. Requesting approval of the First Amendment to Interlocal Agreement [ILA] by and between HC Pct. #1 and the City of Weslaco for the road improvements project of Mile 10, North from Mile 6 to FM 1015 resulting in: 1. The deletion of the ninth "Whereas Clause" deleted and replaced with inserted language "Whereas, the City desires to cooperate by contributing a lump sum amount of Six Hundred Eight-Five Thousand Three Hundred Seventy and Seventy-Six hundredths Dollars ($685,370.76) to County towards the project development activities. 2. The insertion as the last sentence of the numbered paragraph 1 of the agreement "The County agrees to use its best efforts to complete Phase 1 of project development as described in this numbered paragraph 1 within three (3) years following the date of February 1, 2019 and County may, with the consent of City, extend the time period to complete Phase 1 if needed." C. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement in it's desire to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the “Work”) by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City. C. Pct. 2 1. AI-68708 Requesting approval of a Notice of Intent to Terminate Contract No. C-17-027-07-25 with NM Contracting, LLC for the County Wide Service Shop Project.
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-68697 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Clover. D. AI-68657 Pending/potential litigation - matters pertaining to the administration of the 2020 United States Census E. AI-68318 C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas F. AI-68519 C-0043-17-H; Cherie Santoyo et al v Hidalgo County, Texas and Medardo Villarreal G. AI-68532 Claim of Mirna Guerrero H. AI-68534 Claim of Angelica M. Beltran I. AI-68536 Claim of Pierre Luis Garza
C. AI-68667 Requesting approval to accept a counteroffer to purchase a tract of land known as Lot C3, Alianza Business Park for the Pct 2 Indoor Baseball Park Project.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
32. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-68696 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Clover. D. AI-68656 Pending/potential litigation - matters pertaining to the administration of the 2020 United States Census E. AI-68319 C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas F. AI-68520 C-0043-17-H; Cherie Santoyo et al v Hidalgo County, Texas and Medardo Villarreal G. AI-68533 Claim of Mirna Guerrero H. AI-68535 Claim of Angelica M. Beltran I. AI-68537 Claim of Pierre Luis Garza 33. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 34. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 35. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations Matters: A. 68674 Discussion and possible action to participate in Hidalgo County’s procurement process for Bank Depository Services. B. 68634 Requesting approval to purchase one (1) John Deere 750k Crawler Dozer with an SR Blade Rake 132'' including 5yrs./5,000hrs. full machine-extended warranty through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard awarded vendor, Doggett Machinery Services-Houston (Contract 515-16) in the total amount of $286,315.00. C. 68469 Requesting approval to purchase (1) Ford F-550 S/C with service body and crane from awarded vendor, Grande Trucking Center, through the District membership/participation with the cooperative Buyboard, contract 521-16 in the total amount of $116,309.00; transaction include vehicle, delivery and applicable fees. D. 68563 1. Requesting approval to purchase two (2) New Long Reach Excavators, CAT 326FL including shredder heads, attachments and 60 mo/5,000hrs. extended warranty- premier (full machine) through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard's awarded vendor, Holt CAT (Contract #515-16) in the total amount of $642,916.00. 2. Pursuant to the Board's approval to purchase two (2) New Long Reach Excavators, CAT 326FL, requesting to declare surplus with the purpose of trade in: One (1) 2006 CAT D7R Dozer (Asset #1523) in the amount of $110,000.00 including the removal of said asset from inventory upon completion of transaction. E. 68645 Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-18-062-01-29, with R.O.W. Surveying Services, LLC, as it relates to On-Call Professional Surveying Services on as needed basis to the Hidalgo County Drainage District No.1 projects (subject to Legal Review). Approved for negotiations by the HCDD1 Board of Directors on November 6, 2018 (AI#67544). F. 68465 1. Requesting approval for Hidalgo County Drainage District #1 to enter into an Inter Local Agreement ( ILA), at no fee/cost to HCDD1 with Educational Service Center, Region 2 Cooperative Purchasing Program - Goodbuy, as an additional procurement resource for purchases on "AS NEEDED BASIS", with authority for Chairman of the Board to execute document. 2. Requesting approval to purchase a total of eight (8) Ford P/U F-250 SRW 4x4 with delivery and applicable fees included, through the District cooperative membership/participation with Goodbuy, contract # 19 8F000 -Vehicles, from awarded vendor, Silsbee Ford in the total amount of $ 235,291.20. G. 68709 Requesting approval of Change Order No. 3 reflecting an increase in the amount of $75,593.00 and twenty four (24) additional calendar days, in connection with contract No. C-HCDD1-18-002-05-22 -Hidalgo County Drainage District No. 1 "New Administration Building" with Bullard Construction, Inc., as recommended by project engineer Halff Associates, and approved by HCDD1 General Manager, Mr. Raul E. Sesin, P.E., CFM, subject to compliance with HB1295 when and if applicable. 6. General Fund: A. 68698 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: General Fund 110 Budget: 006 1. Acceptance of Certificate of Substantial Completion and Certificate of Completion from Jimenez Engineering Solutions LLC D/B/A International Consulting Engineers pertaining Construction Contract No. HCDD1-18-027-06-05-Curry Drain Ditch Improvements-Road Crossings (Alamo Road, Tower Rd, Sharp Rd. and 83St.) 2. Application for payment no. 4 in the amount of $99,106.20 from Jimenez Engineering Solutions LLC D/B/A International Consulting Engineers pertaining Construction Contract No. HCDD1-18-027-06-05 -Curry Drain Ditch Improvements-Road Crossings (Alamo Road, Tower Rd, Sharp Rd. and 83St.) Project Engineer: Jose Noe Saldivar, P.E-Hidalgo County Drainage District No. 1 PO#634762 B. 68681 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: General Fund 110 - Budget: 006-M&O Application for Payment No.7 in the amount of $33,480.00 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Phase 2 Improvements (North Canton, Canton, Alberta & Tower Crossings). Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1 PO#634000 7. 2018 Bond Referendum Projects: A. 67907 1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. 2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "East Mercedes -2018 Bond Referendum Project #10-A". FIRM NAME: SCORE: RANK Melden & Hunt, Inc. 93.33 Alpha Infrastructure Engineering, PLLC 92.00 SWG Engineering, LLC 90.00 3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "East Mercedes -2018 Bond Referendum Project #10-A". B. 68673 1. Approval of Advance Funding Agreement (AFA) between Hidalgo County Drainage District No. 1 and Texas Department of Transportation for SH 107, from US 281 to East of FM 493 - CSJ: 0342-01-074 with authority for the County Judge to sign required documentation. This AFA will address the installation of a 8' x 4' reinforced concrete box culvert for Precinct 4 Sunflower Drain, Project No. 36 from the 2018 Drainage Bond Referendum Project. Bond proceeds will be used to fund this AFA. 2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $467,169 for the District's estimated share of project cost with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by District for (CSJ: 0342-01-074) C. 68631 Requesting acceptance and approval of Donation Deed from STT Land Co. LTD as it relates to Highway 281 & FM 88 Area-RDF and authorize the Board Chair to execute acceptance 8. 2012 Bond Referendum - 2013 Bond Series: A. 68702 Requesting approval of Change Order No. 3 in connection with the project -"Pharr-McAllen South Drain Outfall Improvements at USIBWC Main Floodway" (C-HCDD1-17-005-02-21) reflecting an increase in the amount of $94,316.00 and additional three hundred and seventy six (376) calendar days, from contracted vendor, Jimenez Engineering Solutions dba International Consulting Engineers (ICE), and as recommended by project engineer, S&B Infrastructure, LTD, with authority for General Manager, Mr. Raul E. Sesin, P.E., CFM, to execute document, subject to compliance with HB1295. B. 68707 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: CIP 133-2012 Bonds Bdgt: 300-J09 Drain Application for Payment No. 4 in the amount of $112,395.92 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase 3 Drainage Improvements. Project Engineer: Jason M. Adams, P.E.-Tedsi Infrastructure - PO#634761 C. 68685 Approval to issue payment on the following item(s) proceeding review & compliance of contract terms & conditions: CIP 133-2013 Bonds Bdgt: 370- Pct1 Donna North Lateral Control Structure Bdgt: 370-Pct2 FM 495 Drain Control Structure Application for Payment No. 1 in the amount of $131,813.91 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-049-09-19 FM 495 Drain Control Structure & Donna North Lateral Control Structure. PO#636130 - Project Engineer: Jose N. Saldivar, P.E.-Hidalgo County Drainage District No. 1 9. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. C. 68653 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al D. 68680 Consultation with legal counsel regarding: Hidalgo County Drainage District No. 1 vs. TEDSI Infrastructure Group, Inc. et al., Case No. 7:18-CV-369, pending in the US District Court for the Southern District of Texas. 10. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 68654 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al D. 68682 Consultation with legal counsel regarding: Hidalgo County Drainage District No. 1 vs. TEDSI Infrastructure Group, Inc. et al., Case No. 7:18-CV-369, pending in the US District Court for the Southern District of Texas. 11. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 12. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 13. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 68726 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 68725 Presentation of Fund Information Report B. 68507 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of November 2018. C. 68693 Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters. D. 68694 Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports. 3. 2018 Intradepartmental Transfers: A. 68649 2018 - Health & Human Services Dept. / ELC (1293) B. 68659 2018 - Health & Human Services Dept. / MAC (1293) C. 68632 2018 - Health & Human Services Dept. / TB Control (1293) D. 68609 2018 - Health & Human Services Dept. / TB Fed. (1293) E. 68569 2018 - CRC Memorial (1100) 4. 2018 Interdepartmental Transfers: A. 68712 Pct 2 Eldora Heights Subdivision Project (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Eldora Heights Subdivision Project in the amount of $1,424.46 to fund project expenditures. B. 68715 CO2016-Pct 2 Indoor Baseball Park Project (1350): Approval of 2018 interdepartmental transfer from CO2016-Pct 2 Palmer Pavilion Project to CO2016-Pct 2 Indoor Baseball Park Project in the amount of $240,000.00 to fund project expenditures. C. 68543 CO 2018B (1353): Approval of 2018 interdepartmental transfer from CO 2018B-Pct 1 M10N(M6-FM1015) to CO 2018B-Pct 1 FM88(5TH AVE-FM1925) in the amount of $1,114,000.00 to reclassify funding needed for FM88 project. 5. 2019 Intradepartmental transfers: A. 68591 2019 - JP 5-1 (1100) B. 68691 2019 - Pct.4 Admin (1200) C. 68666 2019 - Civil Service (1100) D. 68646 2019-I.T. Department (1100 I.T.) E. 68661 2019 - Health & Human Services / Clinics (1100) F. 68648 2019 - Pct. 3 Adm. (1200) G. 68636 2019 - Purchasing (1100) H. 68635 2019 - Public Affairs (1100) I. 68638 2019 - Insurance (1100) J. 68597 2019 - WORKER'S COMP (2202) K. 68564 2019 - Health & Human Services (1100) L. 68530 2019 - Indigent Defense (1100) M. 68570 2019 - Sanitation (1100) N. 68572 2019 - CW Mech Shop (1200) O. 68584 2019 - IT Department (1100 I.T.) P. 68548 2019-Veterans Services-(1100) Q. 68552 2019 - County Court-At-Law No. 1 (1100) R. 68514 2019- 1115 WAIVER DSRIP (1100) S. 68527 2019 - Human Resources (1100) T. 68556 2019 - Co Comm (1100) U. 68510 2019 - 92nd DC (1100) 6. 2019 Interdepartmental transfers: A. 68596 Veterans Services (1100): Approval of 2019 interdepartmental transfer from Co Wide Adm-Contingency to Veteran Services department in the amount of $2,100.00 to fund internet services and a dedicated line for Veteran Services Channel B. 68478 Jail (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm-Contingency into Jail account in the amount of $7,000.00 to fund purchase of equipment for Jail Lobby. 7. Planning Department: A. 68611 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 68629 1. Reimbursement of Financial Guarantee a. Riviera Subdivision - Pct. 4 (Claudia Viera) (Skinner Road & Monte Cristo Road) *Reimbursement request: $1,500.00 for installation of 1 OSSF C. 68577 1. Reimbursement of Financial Guarantee a. Weslaco Manor Subdivision - Pct. 1 (Jack McClelland) (Mile 2 West Road & Mile 11 North Road) *Reimbursement request: $5,000.00 for installation of 5 OSSF’s D. 68562 1. Pipeline and Utility Permits a. Applicant: North Alamo Water Supply Corporation Legal Description: A Resubd. Of 31.737 acres of land out of farm tract 317, West & Adams Tract. North Valley Ranchettes Subdivision (Pct. 1) (Mile 12 North Road & Mile 4 West Road) Location of Pipeline or Utilities: South side of Mile 12 North Road. Proposed Right-of-Way Improvement: 2-3/4” water service line with a 2” PVC casing, 5-1” dual service line with a 2” PVC casing and 2-6” PVC waterline with a 8” casing boring Mile 12 North Road. b. Applicant: North Alamo Water Supply Corporation Legal Description: 1 acre of Lot 15 Block 2 of La Donna Subdivision (Pct. 1) (Victoria Road & Vaughn Road) Location of Pipeline or Utilities: South of Vaughn Road. Proposed Right-of-Way Improvement: 1 3/4” Water service line with a 2” PVC casing boring Vaughn Road. c. Applicant: North Alamo Water Supply Corporation Legal Description: 40 acre tract of land being all of Farm Tract 420 West and Adams Tract Subdivision (Solana Verde Subdivision) (Pct. 1) (Mile 5 West Road & Mile 14 ½ North Road) Location of Pipeline or Utilities: East of Mile 4 West Road and south of Mile 14 ½ North Road. Proposed Right-of-Way Improvement: 3-8” PVC water service line with 12” PVC casing boring Mile 14 ½ North Road. d. Applicant: Bazko Construction and Land Development, LLC. Legal Description: 31.737 acres West and Adams Tract (Pct. 1) (Mile 12 North Road & Mile 4 West Road) Location of Pipeline or Utilities: North of Mile 12 North Road and east of Mile 4 West Road Proposed Right-of-Way Improvement: 1-24” RCP storm sewer line boring Mile 12 North Road. 8. Monthly Fee Reports: A. 68419 District Attorney's Office Check Fraud Fees Monthly Report - December 2018 B. 68384 District Clerk Fee report for the month of December 2018 $343,178.32 9. Executive Office: A. 68628 Approval to use the Hidalgo County Administration Building parking lot for two Hidalgo County Employee Blood Drives in conjunction with Vitalant, formerly called United Blood Services on: Thursday, April 11, 2019 from 10:30 a.m. to 2:30 p.m. and Thursday, December 5, 2019 from 10:30 a.m. to 2:30 p.m. The mobile blood unit will set up on the west side parking lot. B. 68662 Approval of payment for invoice dated 11/27/18 in the total amount of $396.00 as submitted by Montalvo Insurance Agency for the additional drone added to the UAS Policy, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. C. 68436 INFORMATION TECHNOLOGY Authorization and approval to amend previously approved AI-58083 on 02/06/2017 to correct the service plan through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Description: User: Previously Approved Service Plan: Correct Service Plan: MDN: 2 Amend Service Plan Office Use America's Choice 400 Natl. Share @ $29.99 + $5.00 taxes/fees each per month Nationwide 400 Share N&W+M2M Unl 200 MSGS @ $24.99 + $5.00 taxes/fees each per month 956-207-9204 and 956-483-2133 D. 68540 WIC: Requesting approval to accept the Certificate of Acquisition from the South Plains Community Action Partnership to Hidalgo County, consisting of 2 Microsoft Surface Pro 8G 256GB Model 1796 and 6 Dell CTO 3590 I7-885OU 512/8W10P Laptops to add equipment to the Hidalgo County WIC Department inventory, and authority for WIC Director to sign document. 10. Tax Refunds: A. 68610 Account Number Payer Amount D2950.02.000.0001.00 Marilee Irwin Living Trust $3,795.96 B. 68515 Account Number Payer Amount H0520.00.000.0014.00 Corelogic $5,016.67 11. Membership Dues/Certifications: A. 68607 Pct. 2 (1200): Approval to pay 2019 IRWA membership dues (Req. 385537) for Jaime Salinas and Jaime Cruz (ROW Agents) in the amount of $225.00 each (Jan. - Dec. 2019) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. B. 68601 Constable Pct. #1: Requesting approval for annual 2019 JPCA Membership Dues for all Constable employees in the amount of $690.00 (req# 385014)with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. C. 68557 County Clerk: Requesting approval to pay the 2019 (URA) Urban Recorders Alliance membership dues in the amount of $100.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $150.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. D. 68559 County Clerk: Requesting approval to pay the 2019 (ASPA) American Society for Public Administration membership dues in the amount of $120.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $130.00 for Annette Muñiz, Chief Deputy, in the combined amount of $250.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. E. 68528 J.P. Pct. 3, Pl. 1: Approval to pay 2019 JPCA membership dues to Texas Association of Counties in the amount of $60.00 for Judge Luis J. Garza with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor. F. 68541 Elections Department (1100): Requesting approval to pay the Texas Association of Elections Administrators 2019 Membership fees in the total amount of $550.00 with authority for the County Treasurer to issue check after review and auditing procedures are completed by the County Auditor for the following employees: Name Amount Yvonne Ramon, Elections Administrator $150.00 Melissa Alvarez, Elections Operation Manager $100.00 Michael Sosa, IT Manager $100.00 Belinda Sagredo, Voter Registration Manager $100.00 Hilda Salinas, Elections Analyst $100.00 G. 68550 County Court #1: Approval to pay 2019 Hidalgo County Bar Association membership dues in the amount of $75.00 for Judge Rodolfo "Rudy" Gonzalez with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor. H. 68516 District Attorney (1100): Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following employees: Ashley M. Rincon, Carlos Y. Benavides, Daniel Saul Lopez, Eduardo Rendon Jr., Jacob Lee Salinas, Marco A. Cepeda, Mauricio Alejandro Martinez, Robert Colegio and William H. McPherson, in the amount of $540.00 (Requisition #385684), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor. I. 68325 Purchasing: Approval to pay the following memberships for 2019 with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor's Office: 1. Texas Comptroller of Public Accounts - $ 100.00 Req # 384689 2. The American Institute of Architects (AIA) $ 4,000.00 Req # 384692 3. Texas Public Purchasing Association $ 225.00 Req # 384697 4. The Institute for Public Procurement (NIGP) $ 1,400.00 Req # 384700 12. Headstart: A. 68487 Approval of Monthly Children's Applications Reports: 1. November 2018 2. December 2018 B. 68488 Approval of Monthly Average Daily Attendance (ADA) Reports: 1. November 2018 2. December 2018 C. 68490 Approval of Monthly Texas Department of Agriculture Meals/Snacks Reports: 1. November 2018 2. December 2018 D. 68492 Approval of Monthly Special Services Reports: 1. November 2018 2. December 2018 E. 68486 Approval of Monthly Financial Reports: 1. November 2018 2. December 2018 F. 68493 Approval of Report on Classroom Assessment Scoring System (CLASS) 13. Budget & Management: A. 68567 1. Approval of reimbursement in the amount of $1,167,805.39 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 01/10/19 to 01/23/19. 01/10-16/19 $ 681,244.55 01/17-23/19 $ 486,560.84 TOTAL $1,167,805.39 2. Approval of wire transfer to cover claims paid. B. 68554 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 1-15, 2019 in the amount of $33,740.05 and requesting approval of wire transfer. C. 68613 TXDOT Pct 4: Approval and concurrence of the Plans of Proposed State Highway Improvements to SH107 (FM493-US281) CSJ: 0342-01-074, with authority for the County Judge to sign the necessary title sheets for this project. D. 68531 Pct 4 - Cesar Chavez Realignment (0.2mi S SH107 North to SH107): Authority for the County Judge to sign TXDOT Form ROW-A-10 Tabulation of Values for all parcels associated with the Pct 4 Cesar Chavez Realignment Project until the completion of this project. E. Interfund transfers: 1. 68614 TXDOT Pct 1 US83 Illumination (1315): Approval of 2019 interfund transfer in the amount of $10,000.00 from Pct 1 R&B (Fund 1200) into TXDOT Pct 1 US83 Illumination (Fund 1315) to fund anticipated expenditures. 14. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 68687 Authority to advertise with approval of procurement packet [approved by both TxDOT & HCDD#1] for: "Professional Engineering Services for Inspection, Material Testing, and Construction Management for North Alamo Realignment Project," in Hidalgo County Precinct No. 4 a (TxDot Project), RFQ No.2019-020-02-20, including re-advertisement of project when/if necessary or required. B. 68700 1. Requesting approval of Supplemental Agreement No. 2 with L&G Consulting Engineers, Contract# C-16-199-07-19 to amend Exhibit B, Scope of Services to include a task for Project Management (Function Code 164) for the Bus 281/SH 107 Road and Drainage Improvement Project. 2. Requesting approval of Supplemental Agreement No. 1 with L&G Consulting Engineers, for services under Work Authorization No. Contract No. C-16-199-07-19 to amend Exhibit D-1 to include a task for project management resulting in no increase or decrease to the work authorization for the Bus 281/SH107 Road and Drainage Improvement Project. C. 68713 Approval of Application for Payment No.4 in the amount of $90,000 for the Precinct 1 Build Back Services as submitted by contractor, Servpro of Harlingen/San Benito and as reviewed by the project engineer, Halff Associates. D. 68665 Approval to amend the previously approved item to purchase promotional items as a "Public Purpose Declaration", pursuant to the Tx. Constitution, Art. 3, Sec. 52, to include coffee/beverage bar supplies through FY 2019 for meetings hosted and/or held by Purchasing's conference room or another venue [i.e. HCCC chamber], including, but not limited to bid openings, pre-bid conferences, vendor Q&A meetings, internal and external trainings, etc. All goods are to be procured through the requisition and purchase order protocols. E. 68675 Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 6 of current contract [C-13-305-10-07] with L&G Consulting Engineers, professional services for, "Mile 3 Project (from FM 2221 to FM 492)" for Precinct No. 3, to include Project Management to the scope of services. F. 68235 Requesting authority to advertise and approval of qualifications, requirements, and scope of services as attached hereto for: "Hidalgo County Pool of Professional Services" for the following: 1. Architectural Services - RFQ-2019-010-02-20-RFV; 2. Engineers Services - RFQ-2019-011-02-20-MEG; 3. Eng. Serv. Geo-technical & Construction Material Testing - RFQ 2019-012-02-20-YSS; 4. Construction Managements Services - RFQ-2019-013-02-20-HGO; 5. Appraisal and/or Review Services - RFQ 2019-014-02-20-YZV; 6. Surveying Services - RFQ 2019-015-02-20-TDL; for selection on an "as needed basis" [through a grading/scoring, ranking, negotiation protocol as established by CC] per project by Hidalgo County Commissioners' Court, Precincts, all County Departments and/or applicable Programs or Agencies requiring said services effective March 16, 2019 through March 15, 2020 and subject to final review and approval as to form [in the event any refining and tweaking of the packet is necessary]. G. 68668 Approval of Application for Payment No. 2 in the amount of $172,870.55 for the Precinct 1 Build Back Services as submitted by contractor, Noble Texas Builders and as reviewed by the project engineer, Halff Associates. H. 68655 Acceptance and approval of final invoice #19002 in the amount of $3,375.00 and the Final Affidavit of Waiver of Lien as submitted by project engineer Javier Hinojosa Engineering under contract # C-17-329-12-19, for paving improvements of Citrus Groves Street. I. 68617 Authority to advertise and approval of procurement packet developed and drafted by participation by county user Elected Offices and IT (i.e., specifications, legal notice etc.) as attached hereto for “Hidalgo County- Credit Card Payment Services” RFP 2019-008-00-00-MEG including the re-advertising when/if applicable. J. 68539 Requesting approval of Work Authorization No. 2 in the amount of $21,500.00 as is relates to provision of engineering services for General Management, Coordination, Road Infrastructure Assessment and Report Compilation Phase 2 for Precinct 1 with Alpha Infrastructure Engineering, PLLC Contract #C-18-197-07-31. K. 68267 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft lease agreement etc.), as attached hereto for: Hidalgo County Law Enforcement Agencies for "Psychological Evaluation Services" through project: 2019-001-01-30-TDL including the re-advertisement of project if/when required or necessary. L. 68620 Presentation for acceptance and approval of "First Amendment" to current contract C-18-254-12-04 between Hidalgo County and Connect Your Care, LLC for "COBRA Administration Services" for clarification and/or correction of fee [as presented on and approved by HCCC on 12/04/18 thru AI #67812] subject to compliance with HB 1295. M. 68623 Pct. 1 is requesting approval to pay invoice #00019898 in the amount of $4,679.00 for professional engineering services rendered in connection with the Sunset Park Operations Facility-WA#1, as submitted by Halff Associates, Inc. N. 68618 Documenting final form [as reviewed and approval by both City & County legal counsels] of Amendment to Interlocal Cooperation Agreement between City of Edinburg and County of Hidalgo for Disposal of Non-Hazardous Solid Waste Materials in the City's Landfill as approved by both City and County's legal (initially presented to CC on 12-18-18, AI# 68112). O. 68379 Authority and approval to exercise the Sixty (60) Day grace period extension as provided in the current agreement (E-18-040-01-30) for the Citizen Collection Site in Mercedes at Pct. 1, under the same rates, terms and conditions with Ray Jones, effective 02/04/19 and expiring 04/03/19 or upon completion of the procurement process (whichever comes first) and in the best interest of Hidalgo County. P. 68272 Requesting the authority to advertise project and approval of procurement packet (i.e., specifications/requirements, legal notice, draft lease agreement etc.) as attached hereto for Hidalgo County WIC Program - "Lease Office Space in Starr Co. for WIC Clinic-Rio Grande City" - RFB 2019-004-00-00-SGS, including the re-advertising of project, if no bids received and/or are rejected and project is still required. Q. 68523 Clarification on action taken on CC 11/21/2017 under AI-62601 to enter into one (1) year service agreement with an automatic renewal expiring 12/31/2019 as stated on Agreement with Correct RX awarded vendor through contract #16-206 through HC's membership participation with Purchasing Solutions Alliance (PSA) Cooperative Program] for Legend & Non-Legend Pharmaceuticals for the HC Sheriff's Office. R. 68542 Requesting authorization and approval to purchase promotional items under "Public Purpose" pursuant to the Texas Constitution Art. 3 Sec. 52, to include but not limited to table cloths, banners, pens, pencils, picture (display) frames as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events. S. 68595 Approval of a Clarification to Sole Source Memo for vendor, "Goverlan" to reflect said "declaration" remains in effect for the lifetime of the software unless revoked by HCCC for the purchases of all upgrades, software, maintenance-support, on-line legal research services, and any other related services. T. 68599 Precinct 3 is requesting approval to surplus and remove the assets detailed on “Exhibit A” for the purpose of destruction and disposal via landfill as the assets were cannibalized, are so worn and/or damaged that they have no value nor function for the purpose they were originally intended. U. 68588 PCT. #1: Requesting approval to pay invoice #10017 in the amount of $225.51 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC. V. 68589 PCT. #1: Requesting approval to pay invoice #10018 in the amount of $215.19 for engineering services rendered for Sunset Park Operations Facility - WA#1, as submitted by project professional services provider, B2Z Engineering, LLC. W. 68590 PCT. #1: Requesting approval to pay invoice #10019 in the amount of $18,886.78 for engineering services rendered for Sunset Park Operations Facility - WA#2, as submitted by project professional services provider: B2Z Engineering, LLC. X. 68538 Pct. #1 is requesting approval to pay the invoice 2018.01.01 in the amount of $11,550.00 for services rendered in connection with the Tax Office Substation as submitted by ROFA Architects, Inc. Y. 68508 Presentation by O.E. Investments Ltd. (awarded vendor) on sale and acquisition of the company by K2 Towers II, LLC in connection to contract #E-18-017-02-20 (Lease of Tower Space - FM1925 & Rooth Rd) with supporting documentation attached herein. Z. 68551 Human Resources/Civil Service requests pursuant to Texas State Constitution Article 3, Section 52 the declaration of a "public purpose" with authority to purchase promotional items to be utilized when attending or hosting public functions to include, but not limited to, speaking events, presentations, meetings, ceremonies, and school career days, etc. and the affixing of any applicable identifying logos effective upon Commissioners Court and valid through 12-31-19. AA. 68553 Requesting authority to enter into one (1) year Fax Service Agreements with Copy Graphics, Inc for two (2) Panasonic Fax Machines (Model UF-585) at $95.00 (per machine/year). BB. 68389 1. Approval to utilize the Holdover Provision (Section 1.3) for Contract: E-17-321-10-31, with Mr. Miguel Barboza, Jr. for "Lease Office Space in the City of Alton". (attached herein), as not to have a lapse in contract during the completion of the procurement process. 2. Requesting authority to reject sole bid received for RFB No.: 2018-212-01-03-SGS- through project titled: "Lease Office Space-City of Alton (East), for Hidalgo Co. WIC Program, due to Federal Funding insecurities. CC. 68098 Requesting authority to advertise with approval of RFB procurement packet (ie., specifications-requirements, legal notice, etc.,) as attached hereto for: Hidalgo County Pct. 1 - "Lease of Parcel for Citizen Collection Site in Mercedes" RFB 2019-009-01-30-TDL including the re-advertising when/if applicable. DD. 68423 Approval of the addition and/or deletion of fuel cards/users including, but limited to, the following Hidalgo County elected offices, departments, programs or agencies: 1. Hidalgo County Precinct No. 1 - Fuel Card 2. Hidalgo County Constable Pct No. 4 - Delete Fuel Card User 3. Hidalgo County WIC Program - Fuel Card 4. Hidalgo County Adult Probation Department - Add Fuel Card User 5. Executive Office - Add Fuel Card and User
68325 Purchasing: Approval to pay the following memberships for 2019 with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor's Office: 1. Texas Comptroller of Public Accounts - $ 100.00 Req # 384689 2. The American Institute of Architects (AIA) $ 4,000.00 Req # 384692 3. Texas Public Purchasing Association $ 225.00 Req # 384697 4. The Institute for Public Procurement (NIGP) $ 1,400.00 Req # 384700
R. 68542 Requesting authorization and approval to purchase promotional items under "Public Purpose" pursuant to the Texas Constitution Art. 3 Sec. 52, to include but not limited to table cloths, banners, pens, pencils, picture (display) frames as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events. Z. 68551 Human Resources/Civil Service requests pursuant to Texas State Constitution Article 3, Section 52 the declaration of a "public purpose" with authority to purchase promotional items to be utilized when attending or hosting public functions to include, but not limited to, speaking events, presentations, meetings, ceremonies, and school career days, etc. and the affixing of any applicable identifying logos effective upon Commissioners Court and valid through 12-31-19.
68540 WIC: Requesting approval to accept the Certificate of Acquisition from the South Plains Community Action Partnership to Hidalgo County, consisting of 2 Microsoft Surface Pro 8G 256GB Model 1796 and 6 Dell CTO 3590 I7-885OU 512/8W10P Laptops to add equipment to the Hidalgo County WIC Department inventory, and authority for WIC Director to sign document.
68235 Requesting authority to advertise and approval of qualifications, requirements, and scope of services as attached hereto for: "Hidalgo County Pool of Professional Services" for the following: 1. Architectural Services - RFQ-2019-010-02-20-RFV; 2. Engineers Services - RFQ-2019-011-02-20-MEG; 3. Eng. Serv. Geo-technical & Construction Material Testing - RFQ 2019-012-02-20-YSS; 4. Construction Managements Services - RFQ-2019-013-02-20-HGO; 5. Appraisal and/or Review Services - RFQ 2019-014-02-20-YZV; 6. Surveying Services - RFQ 2019-015-02-20-TDL; for selection on an "as needed basis" [through a grading/scoring, ranking, negotiation protocol as established by CC] per project by Hidalgo County Commissioners' Court, Precincts, all County Departments and/or applicable Programs or Agencies requiring said services effective March 16, 2019 through March 15, 2020 and subject to final review and approval as to form [in the event any refining and tweaking of the packet is necessary].
A. 68567 1. Approval of reimbursement in the amount of $1,167,805.39 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 01/10/19 to 01/23/19. 01/10-16/19 $ 681,244.55 01/17-23/19 $ 486,560.84 TOTAL $1,167,805.39 2. Approval of wire transfer to cover claims paid. B. 68554 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 1-15, 2019 in the amount of $33,740.05 and requesting approval of wire transfer.
County Judge's Office: A. AI-68701 Approval of Resolution in Support of a Metropolitan Planning Organization Merger.
District Attorney's Office: A. AI-68480 Proclamation declaring January 2019 as Human Trafficking Awareness month. B. AI-68380 Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3 Sec. 52. for the purchase of promotional items C. AI-68684 DA-Victims Unit Court Advocate Project Grant (VUCAP) (1281): Approval to submit a VUCAP Grant #3596401 budget adjustment to the Office of the Governor (OOG).
HIDTA - Task Force: A. AI-68392 Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3 Sec. 52. for the purchase of promotional items for a period of 1/15/19 to 12/31/19
Sheriff's Office: B. AI-68545 Resolution in Recognition of Captain Adalberto Ruben Hinojosa for 34 years of service to Hidalgo County. A. AI-68605 Presentation of 2018 State of Sheriff's Office Address by Sheriff J.E. "Eddie" Guerra C. AI-68630 Presentation and discussion of the 2018 Racial Profiling Report as presented by the Hidalgo County Sheriff's Office, in accordance with and adherence to Article 2.133 of the Texas Code of Criminal Procedure. D. AI-68676 1. Approval and authorization for the Hidalgo County Sheriff's Office to continue participation in the Texas LESO Program. 2. Authorization for County Judge and County Sheriff, as authorized officials to sign the required documents. E. AI-68526 Discussion, consideration and approval to appoint Pedro Rodriguez, student at the University of Texas Rio Grande Valley as an Intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of February 1, 2019 to May 31, 2019. F. AI-68571 Requesting authorization for the County Judge as Chief Executive Officer and Sheriff J.E. "Eddie" Guerra as Head of Department to sign the CEO Law Enforcement Certifications and Assurances Form for participation in all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security (DHS). G. AI-68511 Sheriff CCP59 (1227): Approval of 2019 appropriation of funds into Sheriff CCP59 from the unassigned fund balance in the amount of $440,739.70 to fund operation and salary related expenditures for 2019 budgeted positions. H. AI-68513 Federal Sharing - U.S. Justice (1229): Approval to appropriate $328,000.00 from the unassigned fund balance in the Sheriff's. I. AI-68512 Federal Sharing - U.S. Treasury (1228): Approval to appropriate $15,000.00 from the unassigned fund balance in the Sheriff's J. AI-68458 1. Authorization and approval of Memorandum of Understanding between the U.S. Immigration and Customs Enforcement (ICE), Enforcement and Removal Operations (ERO), San Antonio Field Office (SNA), Port Isabel Detention Center (PIDC) and the Hidalgo County Sheriff's Office with regards to certain emergency situations. 2. Authorization for County Sheriff to sign document. K. AI-68603 1. Approval of Cost Reimbursement Agreement between the Federal Bureau of Investigation (FBI) and the Hidalgo County Sheriff's Office. 2. Authorization for county sheriff, as county law enforcement official, to sign document.
Constable Pct. #1: A. AI-68706 Requesting authorization for the County Judge and Constable Celestino Avila Jr. as Head of Department to sign to CEO Law Enforcement Certifications and Assurances Form for participation in all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security (DHS) B. AI-68558 Presentation and discussion of the 2018 Racial Profiling Report as presented by the Hidalgo County Constable Pct.1 Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
Constable Pct. #2: A. AI-68580 Requesting authorization for the County Judge and Constable Martin N. Cantu as Head of Department to sign the CEO Law Enforcement Certifications and Assurances Form for participation in all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security (DHS)
Constable Pct. #3: A. AI-68714 Requesting authorization for the County Judge, as Chief Executive Officer, and Constable Lazaro Gallardo, Jr, as Head of Agency, to sign the CEO Law Enforcement Certifications and Assurances Form for participation in all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security (DHS). B. AI-68602 Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3 Sec. 52. for the purchase of promotional items
Constable Pct. #4: A. AI-68598 Requesting authorization and approval for the County Judge Richard Cortez and Constable Atanacio Gaitan (Department Head) to sign the CEO Law Enforcement Certifications and Assurances Form for participation in all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security (DHS). B. AI-68518 Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3 Sec. 52 for the purchase of promotional items
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-68692 Appointment and/or re-appointment of board member to the Hidalgo County Regional Mobility Authority Board of Directors for a two year term - Pct. #4 C. AI-68401 Approval of 2019 Library Interlocal Agreements between Hidalgo County and the following cities: Alamo, Donna, Edinburg, Elsa, Hidalgo, La Joya, McAllen, Mercedes, Mission, Penitas, Pharr, San Juan and Weslaco D. AI-68608 Requesting permission by St. Matthew's Episcopal School in Edinburg to use county parking lots near the museum for visitor parking for the following event: EVENT DATE TIME 8th Annual GALA at the Museum of South Texas History Saturday, Feb. 9, 2019 6pm to 10pm E. AI-68555 IT DEPARTMENT: Authorization and approval to purchase new wireless service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS as listed below: Qty: Description: Department: User: Service Plan: 4 New cell phones Comm. Pct. 4 Office Use Nationwide Unlimited MINS Email&Data UNL + MHS N&W/M2M/MSG UNL $69.99 + $5.00 taxes/fees each per month F. AI-68573 Title VI/Nondiscrimination: 1. Discussion, consideration, and approval to adopt the Hidalgo County Title VI/Nondiscrimination Policy Statement and the U.S. Department of Transportation (DOT) Standard Title VI Assurances to establish full and affirmative compliance with the Title VI of the Civil Rights Act of 1964 and other nondiscrimination authorities. 2. Discussion, consideration, and approval to update the Title VI Nondiscrimination Plan reporting deadlines to follow Hidalgo County's fiscal year.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-68581 County Judge (1100)/ Public Affairs (1100)/ Economic Development (1100): Approval of the following discretionary step adjustments pursuant to Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners' Court approval: Dept./ Prg. Slot# Position Title Current Grade/ Step Proposed Grade/ Step 110- 006 0007 Executive Assistant III G15/S01 G15/S02 110- 077 0009 Communications Specialist IV G15/S01 G15/S02 110- 081 0002 Program Manager III, Economic Development G17/S01 G17/S02 C. AI-68642 Pct. 4 Road Maintenance (1200): 1. Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot# Obj. Code Position Title Current Grade & Step/ Allowance Proposed Grade & Step/ Allowance Add Supplemental Pay & Auto Allowance 124- 007 0101 113 Assistant Chief Administrator II G19S03 G19S03 117 $0.00 $6,946.00 118 $0.00 $5,000.00 2. Approval of the following discretionary step adjustment pursuant to Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners' Court approval: Dept./ Prg. Slot # Position Title Current Grade/ Step Proposed Grade/ Step 124-007 0059 Chief Administrator G20S01 G20S04 D. AI-68683 Pct. 2 Road Maintenance (1200): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Obj. Code Position Title Current Grade/ Allowance Proposed Grade/ Allowance Delete 122- 005 0002 113 Executive Assistant III 15 Create & Add Auto Allowance 122- 005 0025 113 Assistant Chief Administrator II 19 118 $0.00 $5,000.00 Create 122- 006 0105 113 Assistant Director, Field Operations II 16 Delete Auto Allowance 122- 006 0090 113 Director, Field Operations II 18 118 $5,000.00 $0.00 E. AI-68644 206th District Court (1100): Approval of the following personnel actions, effective next full pay period 02/04/2019: Action Dept./ Prg. Slot # Position Title Grade Delete 004-001 0006 Clerk II 03 F. AI-68647 93rd District Court/ 206th District Court/ 389th District Court (1100): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Current Position Title Current Grade Proposed Position Title Proposed Grade & Step Regrade 002- 001 0003 Bailiff 10 Bailiff II (DC) G13S01 Regrade 004- 001 0004 Bailiff 10 Bailiff II (DC) G13S02 Delete 008- 001 0003 Bailiff 10 Create 008- 001 0006 Bailiff II (DC) G13S01 G. AI-68633 Public Defender (1100)/(1281): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Employee No. Dept./ Prg. Slot # Position Title Current Grade & Step/ Allowance Proposed Grade & Step/ Allowance Delete Supplemental Allowance 188239 085- 003 0012 Public Defender II G15S02 G15S02 085- 019 A002 $19,320.00 $0.00 Add Supplemental Allowance 160954 085- 003 0019 Public Defender II G15S04 G15S04 085- A003 $0.00 $19,380.00 019 H. AI-68583 275th District Court (1100): 1. Approval to create one (1) Temporary Full-Time position for 27 weeks beginning 01/29/2019 and ending 07/31/2019: Action Dept./ Prg. Slot # Position Title Grade Create 005-001 0007 Legal Assistant II 08 2. Approval of the following personnel actions, effective next full pay period 02/04/2019: Action Dept./ Prg. Obj. Code Slot # Position Title Current Grade/ Allowance Proposed Grade/ Allowance Add Supplemental Allowance 005-001 113 0006 Bailiff II (DC) 13 13 117 $0.00 $3,800.00 I. AI-68678 Facilities Management (1100): 1. Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Position Title Grade & Step Create 220-001 0124 Electrician I G08S03 2. Approval to waive the posting, hiring and enrollment procedures and transfer employee no. 208582 from Maintenance I, Grade 03 Step 03 (220-001-0122) to Electrician I, Grade 08 Step 03 (220-001-0124) pursuant to Section 3.49 G of the Civil Service Commission Rules, effective 01/29/19. 3. Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Position Title Grade & Step Delete 220-001 0122 Maintenance I G03S04 J. AI-68643 DA CCP59 (1223): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Position Title Grade Create 080-007 0221 Coordinator II 11 K. AI-68650 Discussion, consideration and approval to appoint Cristina Gomez as a volunteer/intern under the Hidalgo County Auditor's Office for the period of January 29, 2019 through February 28, 2019.
Urban County: A. AI-68544 The Urban County Program is requesting approval of a budget & program amendment for the City of La Joya. The proposed amendment is for the Fiscal Years 27, 28, 29 & 30 (2014, 2015, 2016 & 2017) Work Plans. B. AI-68616 Subject to compliance with HB 1295, requesting authority to purchase park equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Park Place Recreation Designs, Inc. (contract # 512-16), in the amount of $32,506.70 from FY 31 (2018) Mercedes - Parks, Recreational Facilities funds. C. AI-68619 1. Subject to Compliance with HB 1295, requesting approval of a best and final negotiated contract for professional engineering services with LAZCAMREA, LLC dba Fulcrum Consulting Services in the amount of $33,790.00 utilizing CDBG FY 30 & 31 (2017 & 2018) City of Progreso – Street Improvement funds. 2. Approval of Work Authorization No. 1 for LAZCAMREA, LLC dba Fulcrum Consulting Services in the amount of $33,790.00. D. AI-68549 Subject to Compliance with HB 1295, requesting authority to purchase fire station equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Metro Fire Apparatus Specialists, Inc. (contract # 524-17), in the amount of $16,356.00 from FY 30 & 31 (2017 & 2018) Progreso - Fire Station/Equipment funds. E. AI-68578 Subject to Compliance with HB 1295, requesting authority to purchase equipment through Hidalgo County’s membership and participation with Buyboard approved vendor, Kraftsman Commercial Playgrounds & Water Parks. (Buyboard Contract #512-16) in the amount of $38,659.51 (quote attached hereto), freight/delivery included. City of Hidalgo- UCP Year 30 (2017) Parks, Recreational Facility Improvements funds will be utilized. F. AI-68529 Subject to Compliance with HB 1295, requesting authority to purchase equipment through Hidalgo County’s membership and participation with buyboard approved vendor, Exerplay, Inc. (Buyboard Contract #512-16) in the amount of $176,902.10 (quote attached hereto), freight/delivery will not be charged. Precinct No. 1 - Granjeno UCP Year 30 (2017) Parks, Recreational Facility Improvements funds will be utilized. G. AI-68560 Requesting authorization to dispose of Community Development Block Grant financial records for the Program Years 2006-2008. Please see Exhibit “A”.
Health & Human Services Department: A. AI-68651 Introduction, Discussion, and Action in regards to Palm Valley Animal Center’s / Best Friends Animal Society team and proposed plans with Hidalgo County to include the proposed 3 year Trap, Neuter, And Return Program (TNRP) which is a method for effectively reducing the community cat colonies. B. AI-68640 Requesting approval for Hidalgo County Health & Human Services Department to submit the selfnomination forms to join the Humana network. The purpose is to seek reimbursement for health services supported by the Humana network. C. AI-68626 Requesting approval to submit renewal grant application and budget for the Tuberculosis State program for fiscal year 2020. The allocation amount is $605,561.00 and the program period will be in effect from September 1, 2019 through August 31, 2020 with an option to later extend the term through August 31, 2021. This program requires a twenty percent match in the amount of $121,112.00 per fiscal year. D. AI-68639 Requesting approval to submit renewal grant application and budget for the Regional and Local Services System / Local Public Health Services program for FY 20 and FY 21. The total allocation for each fiscal year is $102,403.00. The program period for FY 20 will be in effect from September 1, 2019 to August 31, 2020 and FY 21 will be in effect from September 1, 2020 to August 31, 2021. E. AI-68579 Requesting approval to submit renewal grant application and budget for the Zika Health Care Services program for FY 20. The award amount is $583,037.00 and the program period will be in effect from July 1, 2019 through June 30, 2020. F. AI-68627 Requesting approval of the Interlocal Cooperation Agreement between City of McAllen, Texas and Hidalgo County, Texas. The purpose of the agreement is for the City of McAllen and Hidalgo County to provide the South Texas All Hazards Conference for individuals who respond and provide services in cases of emergencies involving potential public calamities primarily in mitigation, preparedness, response and recovery and further described and detailed in the ILA attached herein. G. AI-68576 Requesting approval of the Interlocal Cooperation Agreement between the City of Palmview and County of Hidalgo. The purpose of the agreement is for Hidalgo County Health & Human Services Department to provide inspection and permitting of OSSF disposal systems within the City of Palmview jurisdiction. H. Indigent Health Care Program: 1. AI-68521 A. Discussion, consideration and approval to draw down funds for Demonstration Year 8 Advanced UC Payment in the amount to be determined by HHSC instructions from the General Fund and the Local Provider Participation Fund (LPPF) with a transfer date of 2-1-19 and a settlement date of 2-4-19. B. Approval of Certification of Revenues by the County Auditor from the LPPF in the amount to be determined by HHSC final instructions & 2019 Appropriation of funds from the LPPF in the amount to be determined by HHSC final instructions.
Adult Probation: A. AI-68612 Adult Probation - DWI (1289) - December 2018: Approval of certification of revenues as certified by the county auditor for the DWI Grant program income in the amount of $1,861.00 and appropriation of the DWI program income (GPI) in the amount of $1,861.00
Emergency Management: A. AI-68699 Requesting authority to submit the Certificate of Completion to the Texas Department of Public Safety- Texas Division of Emergency Management in accordance with the grant conditions for the Hidalgo County Hazard Mitigation Action Plan, Hazard Mitigation Grant Program number DR-1999-69 with approval for the County Judge to sign the required documentation. B. AI-68652 Discussion, consideration and approval for Hidalgo County Office of Emergency Management to appoint David Alberto Champion as a volunteer under the Hidalgo County Office of Emergency Management for the period of January 29, 2019 to December 31, 2019.
Community Service Agency: A. AI-68566 Discussion, report, and update on Senior Corps. Programs, Retired Senior Volunteer (RSVP), Foster Grandparents (FGP), and Senior Companion (SCP). B. AI-68565 1. Authorization to take the following personnel action: Action Slot # Position Title Salary Delete 006 Eligibility Worker III $44,261.98 Create 0043 Eligibility Worker II $28,922.40 2. Authorization to update position listing, salary schedule and affected budgets.
Elections Administration: A. AI-68686 1. Discussion, consideration and action, authorizing the Hidalgo County Elections Department the authority to contract a joint ballot with all political subdivisions entering into a full contract. 2. Discussion, consideration and action, authorizing the Hidalgo County Elections Department to exclude lease only agreements with political subdivisions for all uniform elections, special elections and runoff elections due to security, cybersecurity and procedural concerns.
TX. Agri-Life Extension Services: A. AI-68582 Presentation by Andrea Valdez, County Administrator of 2018 Report on Texas A&M AgriLife Extension Service Program B. AI-68586 Proclamation in celebration of 50th Year Anniversary for Expanded Food & Nutrition Program. C. AI-68575 Texas A&M AgriLife Extension (1286) Requesting approval to accept donation of playground equipment (totaling $7,148.99) from The PlayWell Group, Inc. to be placed at Katrina Park in Mission, TX and approval to add to Precinct 3 inventory list.
Head Start Program: A. AI-68496 Discussion/Approval of Revised Self-Assessment Schedule B. AI-68497 Discussion/Approval on Request to Enter into a Thirty-Six (36) Month New Copier Lease Agreement for Two (2) Copiers Through Hidalgo County’s Membership/Participation in the State of Texas Department of Information Resources (DIR) Awarded Vendor, Toshiba America Business Solutions, Inc. DIR Contract DIR-TSO-3042
Planning Department: A. AI-68622 1. Preliminary Approval a.Lexington Commercial Plaza Subdivision- Pct. 4 (Yolanda Pineda Cabrera) (Alamo Road & Iowa Road) No. of Lots: 6 Commercial Flood Zone: B Drainage: Yes, Drainage will be provided by onsite detention based on the approved Engineer site plan at building permit stage. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s Paved: Yes, Alamo Road and Iowa Road are paved. b. Texas Tower Estates Subdivision- Pct. 4 (Domain Development Corp.) (Texas Road & Tower Road) No. of Lots: 7 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Tower Road and Texas Road side ditches. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s Paved: Yes, Texas Road and Tower Road are paved. c. San Lucio No. 1 Subdivision - Pct. 4 (Tillmin Welch) (Val Verde Road & Canton Road) No. of Lots: 23 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by Storm Sewer System and Detention will be provided by widening the existing drain ditch. ETJ: Yes, City of Edinburg. County review only. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s Paved: Yes, Canton Road and Val Verde Road are paved.2 internal streets are to be paved. d. San Lucio No. 2 Subdivision- Pct. 1 (Tillmin Welch) (Trenton Road & Dillon Road) No. of Lots: 103 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by Storm Sewer System and Detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s Paved: Yes, Dillon Road is paved.Trenton Road and 5 internal streets are to be paved. 2. Final Approval a. Rosalinda Rosalez Subdivision- Pct. 1 (Rosalinda Rosalez) (Anderson Road & Dillon Road) No. of Lots: 1 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Anderson Road Side Ditch. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF has been installed. Paved: Yes, Anderson Road is paved. b. Soledad Gardens Subdivision- Pct. 1 (Blue Cactus Properties, LLC.) (Mile 2 West Road & Mile 17 NorthRoad) No. of Lots: 4 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Mile 2 West Road Side Ditch. ETJ: Yes, City of Edcouch. County review only. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s have been installed. Paved: Yes, Mile 2 West Road is paved. c. San Martin No. 5 Subdivision- Pct. 1 (Tillmin Welch) (Canton Road & Dillon Road) No. of Lots: 29 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by Storm Sewer System and Detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s have been installed. Paved: Yes, Dillon Road, Canton Road and 2 internal streets have been paved.
Precinct #1 - Comm. Fuentes: A. AI-68663 Pct. 1 is requesting authorization and approval to name private road CR 1863, J J Y de Balli, Abstract 54, Tract 8, Donna, Texas, as "Munoz" SR ( service road ) for 911 purposes as recommended by the LRGVDC - 911 department. B. AI-68593 Pct. 1: 1. Authorization and approval to name a private road CR 1370 as "Jose G. Villa" SR (service road) for 911 purposes as recommended by the LRGVDC - 911 department. 2. Authorization and approval to clarify the following: A. A county road name as "Milanos" road from Expressway 83/Interstate 2 to Dead End (southbound). B. A county road name as "Ponciano" Drive from Midway road to FM 493. C. A county road name as "Valdez" road from FM 88 to FM 493.
Precinct #2 - Comm. Cantu: A. AI-68704 Approval of Economically Disadvantaged County (EDC) Program Application and Affidavit for the Pct 2 Cesar Chavez (Business 83 to Nolana Loop) Rd Project - CSJ: 0921-02-405 with authority for the County Judge to sign all required documentation. B. AI-68705 Approval of Economically Disadvantaged County (EDC) Program Application and Affidavit for the Pct 2 Eldora (Jackson Rd to I Rd) Rd Project - CSJ: 0921-02-403 with authority for the County Judge to sign all required documentation. C. AI-68667 Requesting approval to accept a counteroffer to purchase a tract of land known as Lot C3, Alianza Business Park for the Pct 2 Indoor Baseball Park Project.
Precinct #3 - Comm. Flores: A. AI-68658 Requesting approval to accept the counteroffers to purchase tract of land known as Parcel No 15, 16, and 21 associated with the Liberty Road Project Phase I (ROW CSJ: 0921-02-372) with authority for the County Judge to sign the Administrative Evaluation and Approval Forms.
Budget & Management: A. AI-68637 Various Departments: Approval of salary schedule changes as per Exhibit A. B. AI-68615 Approval of medical coverage for the temporary employee listed below as per the Affordable Care Act (ACA) IRS Code Section 4980H - Shared responsibility for employers regarding health insurance. 1. E#213578 effective 2/1/19 C. AI-68568 Requesting to rescind action of 2018 designations related to the UT-Health Snap-Ed Program (124-212), previously approved by Commissioners' Court on 12/18/18 25.D.3 (AI-67996) and 01/09/2019 19.E. (AI- 68245), since funds will be restricted by the County Auditor's Office; therefore designations through Commissioners' Court for this program are not required. D. Budget Appropriations: 1. AI-68690 Justice Court Tech Fund (1242): Approval of 2019 appropriation of funds for the Justice Court Tech Fund (1242) unassigned fund balance in the amount of $134,088.00 to fund various operating expenses.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA EMAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-68406 Presentation for discussion, consideration and approvals in connection with: Bank Depository Agreement including but not limited to, the following: A. Authority to Advertise Bank Depository and/or Remittance Processing Agreement pursuant to Texas Local Government Code, Chapter 116 (Vernon 1988 and Supp. 1999), "Depositories for County Public Funds" (copies of Chapter 116 and proposed ad copy attached hereto); B. Approval of the proposed advertising dates for Bank Depository Agreement - Application/Specifications Packets are as follow: February 02, February 09 and February 16 with acceptance date for bank applications/proposals [delivery to the County Judge] at Hidalgo County Commissioners Meeting of March 12, 2019; C. Appointment or designation of "Evaluation Committee" to score and evaluate Bank Depository Applications timely delivered/filed/received by County Judge at HCCC: 1. Hidalgo County Investment Committee (comprised of the County Treasurer, County Judge, & Budget Officer) including Purchasing Department, Executive Office and County Tax Assessor/Collector as consultants to Evaluation Committee: a. ___________________________ b. ___________________________ c. ___________________________ d. ___________________________ e. ___________________________ 2. AI-68561 Presentation of the sole bid received and requesting the approval /authorization to award the contract to Magic Valley Concrete, LLC. meeting all requirements and/or specifications for project, RFB No: 2018-245- 01-03-SGS, titled: Hidalgo County - "Purchase of Concrete Mix & Delivery" 3. AI-68292 Acceptance and approval of a rebate check from (STAPLES) The Local Government Purchasing Cooperative (BUYBOARD) in hte amount of $ 24,699.30 for the cooperative fiscal year of 2018. B. Pct. 1 1. AI-68625 Pct. #1: Approval of Work Authorization No. 2 in the amount of $548,550.30, as it relates to contract #C-18-196-08- 14 Professional Engineering Services for Phase I (Part II) required for the preparation of Environmental Documents, Field Surveys for Design & Construction of Outfalls and Schematic update for: FM 1015 Project from Mile 12 to SH 107 with L & G Consulting Engineers, Inc. and including approval to subcontract with B2Z Engineering LLC for Aerial Imagery Services 2. AI-68034 Approval of Change Order #6 in the amount of $69,245.26 for Contract #C-18-223-07-31 with Pauloa, LLC dba Servpro of Harlingen/San Benito for Build Back Services for Property at 1902 Joe Stephens, Weslaco, TX, as submitted through project engineer Halff Associates, Inc. subject to compliance HB 1295 & HB 23 if//when applicable. 3. AI-68592 Pct. 1: A. Requesting approval to rescind action taken on AI-67731 on 12/18/18 of the First Amendment to Interlocal Agreement [ILA] by and between HC Pct. #1 and the City of Weslaco for the road improvements project of Mile 10, North from Mile 6 to FM 1015 resulting in the deletion of the ninth "Whereas Clause" deleted and replaced with inserted language "Whereas, the City desires to cooperate by contributing a lump sum amount of Six Hundred Eight-Five Thousand Three Hundred Seventy and Seventy-Six hundredths Dollars ($685,370.76) to County towards the project development activities. B. Requesting approval of the First Amendment to Interlocal Agreement [ILA] by and between HC Pct. #1 and the City of Weslaco for the road improvements project of Mile 10, North from Mile 6 to FM 1015 resulting in: 1. The deletion of the ninth "Whereas Clause" deleted and replaced with inserted language "Whereas, the City desires to cooperate by contributing a lump sum amount of Six Hundred Eight-Five Thousand Three Hundred Seventy and Seventy-Six hundredths Dollars ($685,370.76) to County towards the project development activities. 2. The insertion as the last sentence of the numbered paragraph 1 of the agreement "The County agrees to use its best efforts to complete Phase 1 of project development as described in this numbered paragraph 1 within three (3) years following the date of February 1, 2019 and County may, with the consent of City, extend the time period to complete Phase 1 if needed." C. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement in it's desire to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the “Work”) by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City. C. Pct. 2 1. AI-68708 Requesting approval of a Notice of Intent to Terminate Contract No. C-17-027-07-25 with NM Contracting, LLC for the County Wide Service Shop Project.
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-68697 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Clover. D. AI-68657 Pending/potential litigation - matters pertaining to the administration of the 2020 United States Census E. AI-68318 C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas F. AI-68519 C-0043-17-H; Cherie Santoyo et al v Hidalgo County, Texas and Medardo Villarreal G. AI-68532 Claim of Mirna Guerrero H. AI-68534 Claim of Angelica M. Beltran I. AI-68536 Claim of Pierre Luis Garza
C. AI-68667 Requesting approval to accept a counteroffer to purchase a tract of land known as Lot C3, Alianza Business Park for the Pct 2 Indoor Baseball Park Project.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
32. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-68696 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Clover. D. AI-68656 Pending/potential litigation - matters pertaining to the administration of the 2020 United States Census E. AI-68319 C-5528-17-C; Anthony Hernandez v Hidalgo County and Benito Salinas F. AI-68520 C-0043-17-H; Cherie Santoyo et al v Hidalgo County, Texas and Medardo Villarreal G. AI-68533 Claim of Mirna Guerrero H. AI-68535 Claim of Angelica M. Beltran I. AI-68537 Claim of Pierre Luis Garza 33. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 34. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 35. Adjourn