AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
January 15, 2019
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
             
1. Roll Call
 
2. Pledge of Allegiance
 
3. Prayer
 
4. Approval of Consent Agenda
 
5. County Judge's Office:
 
A. AI-68473    Proclamation Declaring World Read Aloud Day, which will be celebrated in Hidalgo County on Thursday, January 31, 2019.
 
6. District Attorney's Office:
 
A. AI-68466    Discussion, consideration, approval and authorization for District Attorney, Ricardo Rodriguez, Jr. to execute the Memorandum of Understanding between WestCoast Children’s Clinic and the Hidalgo County Office of the Criminal District Attorney for implementation of a screening tool to identify commercially sexually exploited children (CSEC).
 
B. AI-68461    DA-Victims Unit Court Advocate Project Grant (VUCAP) (1281):
1. Requesting approval to rescind action taken on Agenda Item #67796, item 6 C.2 & 3 CC-Regular December 4, 2018.
2. Requesting approval of certification of revenues by the County Auditor for FY2018 and approval to appropriate FY2018 Victims Unit Court Advocate Project Grant Funds.
 
C. AI-68397    Hidalgo County DA's Office-Domestic Violence Specialty Prosecutor  (DVSP) Grant #2931304:
1.  Approval to ratify action taken on November 20, 2018 through agenda item #AI-67719, for a Budget Adjustment submitted to the Office of the Governors (OOG)
2. Approval to submit a DVSP budget adjustment to the Office of the Governor (OOG).
 
7. HIDTA - Task Force:
 
A. AI-68424    HIDTA CCP 59 Fund (1251):
Authorization and approval to pay extra duty hours from January 1, 2019 - December 31, 2019 to Deputies assigned to the Hidalgo County Criminal District Attorney's Office HIDTA Task Force from the following departments:
Constable Pct. 3, Constable Pct. 4, Sheriff's Office
 
8. Sheriff's Office:
 
A. AI-68421    Requesting authorization for the County Judge as Chief Executive Oficcer and Sheriff J.E. "Eddie" Guerra as Head of Department to sign the ICE Request Certification Form for participation in all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security (DHS). 
 
B. AI-68327    DOJ - USMS - U.S. Marshal (1284):
1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for one (1) officer in the amount of $14,333.00.
2. Requesting authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the DOJ-USMS funding and appropriate funds in the amount of $14,333.00 for USMS overtime funding.
 
9. Constable Pct. #2:
 
A. AI-68345    Requesting authorization and approval to purchase promotional items under "Public Purpose" [pursuant to Texas Constitution, Art 3, Section 52] but not limited to: table cloths, banners, pens, pencils, and etc. These items will be used to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events.
 
B. AI-68341    Presentation and discussion of 2018 Racial Profiling Report by Hidalgo County Constable Pct. 2 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures.
 
10. Constable Pct. #4:
 
A. AI-68378    Requesting approval on the acceptance of one (1) male German Shepherd Canine ("Miho"), for the Constable Precinct 4 Department donated by Mr. Francisco J. Guerrero, and its inclusion in the County Inventory list. Upon the K-9's retirement, separation and/or impeding medical conditions, the K-9 will be returned to Mr. Francisco J. Guerrero for safe care.
 
11. Executive Office:
 
A. Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. AI-68382    Requesting approval of 2019 Elected Officials Bonds:
  OFFICIAL NAME OFFICE
1 Homero Jasso, Sr. JP Pct. #4, Pl. 2
2 Joanne Garcia Probate Court
3 Omar Maldonado Judge-County Court at Law #8
4 Fred Garza Judge-County Court at Law #4
5 Jaime "Jerry" Munoz JP Pct. #2, Pl. 2
 
C. AI-68416   
Approval to revise time of the Regular Term Meeting from 1:30 P.M. to 2:00 PM for the calendar year of 2019
 
D. AI-68454    Appointment and/or re-appointment of board members to the Hidalgo County Regional Mobility Authority Board of Directors for a two year term (current terms expiring are County Judge, Precinct 3)
 
E. AI-68457    1) Approval to accept settlement offer from HDI Global Insurance Company in the amount of $2,500.00 to settle auto accident claim with County vehicle. (Head Start Program)
2) Approval to authorize Valde Guerra, County Executive Officer, to sign Full and Final Property Damage Release form to settle auto accident claim with HDI Global Insurance Company.
 
F. AI-68395    1. Approval to accept partial insurance settlement checks related to storm damages to County property (Precinct 1) during the June rain event from:
a. Evanston Insurance Company in the amount of $ 25,468.33
b. Lexington Insurance Company in the amount of $ 61,123.98
2. Approval of 2019 certification of revenues by County Auditor of funds received from partial insurance settlement checks related to storm damages to County property (Precinct 1) during the June rain event from:
a. Evanston Insurance Company in the amount of $25,468.33
b. Lexington Insurance Company in the amount of $61,123.98 2
3.Approval of 2019 appropriation of funds into the Flood Ctrl Wtr Extract 2019 in the amount of $86,592.31 for anticipated expenditures related to the June 2018 event.
 
12. Human Resources:
 
A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. AI-68467    Discussion, consideration and approval to appoint Anaysse Vasquez as a volunteer/intern under the Hidalgo County Auditor's Office for the period of January 16, 2019 through March 12, 2019.
 
C. AI-68417    WIC
Approval of the following personnel actions, effective next full pay period 01/21/2019:
Action Dept./Prg. Slot # Position Title Grade
Delete 350-001 0174 Clerk I 01
Delete 350-001 0206 Clerk I 01
Delete 350-001 0059 Clerk IV 07
Create 350-001 0260 WIC Certification Specialist I 05
Create 350-001 0261 WIC Certification Specialist I 05
Create 350-001 0262 WIC Certification Specialist I 05
 
D. AI-68482    Pct. 2 Parks (1100):
Approval of the following personnel actions, effective next full pay period 01/21/2019:
Action Dept./ Prg. Slot # Position Title Grade
Delete 122-008 0037 Equipment Operator I 06
Delete 122-008 0045 Custodian III 05
Create 122-008 0049 Program Manager I 13
 
E. AI-68464    Health PHHS (1293)/Health Clinics (1100):
1. Approval of the following personnel actions effective 01/07/2019:
Action Dept./Prg. Slot # Position Title Current Grade & Step/ Allowance Proposed Grade & Step/ Allowance
Create Allowance Slot to Provide Longevity 340-070 0002 Public Health Education Coordinator G14S01 G14S01
340-003 A164 $0.00 $300.00

2. Approval of transfer.
 
F. AI-68501    Criminal District Attorney (1100) / DA CCP59 (1223):
Approval of correction to AI-68333, Exhibit A, effective next full pay period 01/21/2019 as follows:
Action Dept./ Prg. Slot # Position Title Current Grade/Step Proposed Correction  Grade/Step
Step Correction 080-002 0075 Legal Assistant II G08/S01 G08/S02
080-007 0049
 
G. AI-68503    Pct. 4 Drainage Improvements (1200):
Discussion, consideration and all appropriate action on the attached reduction in force list as per Section 3.04 of the Civil Service Commission Rules, effective 01/18/2019.
 
H. AI-68505    County Court at Law No. 3 (1100):
Approval of the following personnel actions, effective upon Commissioners' Court approval:
Action Dept./ Prg. Slot # Position Title Current Grade/ Step Proposed Grade/ Step
Step Adjustment (Discretionary) 023-001 0004 Probate Auditor G11/S01 G11/S02
Step Adjustment (Discretionary) 023-001 0005 Investigator I G12/S01 G12/S02
 
13. Urban County:
 
A. AI-68470    Subject to Compliance with HB 1295, requesting authority to purchase equipment through Hidalgo County’s membership and participation with Buyboard approved vendor, Exerplay, Inc. (Buyboard Contract  #512-16) in the amount of $176,902.10 (quote attached hereto), freight/delivery will not be charged.  Precinct No. 1 -Granjeno UCP Year 30 (2017) Fire Station Equipment funds will be utilized.
 
B. AI-68398    1.   Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services. 

2.   Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of La Villa, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 31 (2018) City of La Villa – Water/Sewer Improvement funds. 
 
Professional Service Firm Grade Ranked
L & G Consulting Engineers, Inc. 95.67%  
Fulcrum Consulting Services 94.33%  
R. E. Garcia and Associates 88.67%  
 
3.  Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ____________________  for the provision of engineering services for an Urban County Program Year 31 (2018) City of La Villa – Water/Sewer Improvements project.
 
C. AI-68396    1.   Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services. 

2.   Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of San Juan, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 31 (2018) City of San Juan – Street Improvement funds.
Professional Service Firm  Grade Ranked
Cruz-Hogan Consultants, Inc. 97%  
Javier Hinojosa Engineering 93%  
Fulcrum Consulting Servicces 92.33%  
 
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ____________________           for the provision of engineering services for an Urban County Program Year 31 (2018) City of San Juan – Street Improvements project.
 
14. Health & Human Services Department:
 
A. AI-68431    Requesting approval to submit renewal grant application and budget for the Immunization program for FY 20.  The award amount is $649,320.00.  and the program period will be in effect from September 1, 2019 to August 31, 2020.   
 
B. AI-68432    Requesting approval of the Interlocal Cooperation Agreement between the City of Edinburg and County of Hidalgo.  The purpose of the agreement is for Hidalgo County Health & Human Services Department to provide inspection and permitting of OSSF disposal systems within the City of Edinburg jurisdiction.  
 
C. Health Care Funding District:
 
1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
D. Indigent Health Care Program:
 
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
15. Precinct #1 - Comm. Fuentes:
 
A. AI-68326    Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No.10 & 55 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
16. Precinct #2 - Comm. Cantu:
 
A. AI-68494    Requesting authorization to solicit title reports, appraisals and surveys metes & bounds for acquisition of land for the Pct 2 Indoor Baseball Park Project.
 
17. Precinct #3 - Comm. Flores:
 
A. AI-68263    1.  Requesting approval to accept the counteroffers to purchase tract of land known as Parcel No. 14 and Parcel No. 20 associated with the Liberty Road Project Phase I (ROW CSJ: 0921-02-372) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
2.  Recommending approval of the counteroffer for the  tract of land known as Parcel 19 associated with the Liberty Road Project Phase I (ROW CSJ: 0921-02-372) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
18. Budget & Management:
 
A. AI-68438    Tax Office (1100):
Approval of the following salary schedule changes:
Action Dept./Prg. Slot # Position Title Current Grade/Step Proposed Grade/Step Effective Date
Step Adjustment (Demotion) 140-001 0055 Deputy Clerk I G05/S01 G05/S04 01/07/2019
 
B. AI-68399    Various Departments:
Approval of corrections to the 2019 Adopted Salary Schedule as listed on Exhibit A.
 
C. Budget Appropriations:
 
1. AI-68433    Court Reporter Services Fund (1239):
Approval of 2019 appropriation of funds for the Court Reporter Services Fund (1239) in the amount of $162,000 to fund other professional services.
 
2. AI-68393    Justice Court Building Security (1245):
Approval of 2019 appropriation of funds for the Justice Court Building Security fund (1245) in the amount of $35,691.00 to fund the purchase of security cameras for the JP buildings.
 
19.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A. Pct. 1
 
1. AI-68390   
Requesting acceptance and approval of the Certificate of Substantial Completion for the JP Offices located in Precinct 1, reflecting the date of December 26, 2018, submitted by SERVPRO of Harlingen/San Benito, awarded contractor for the "Build Back Services" to the property located at 1902 Joe Stephens in Weslaco, and as certified by project engineer, Halff Associates Inc., Inc under Contract No. C-18-223-07-31 with authority for County Executive Officer, Valde Guerra to sign documentation.   
 
B. Colonia Access Program Pct. 4
 
1. AI-68460    A. Acceptance and approval of final construction contract (CC approved 11/20/18) in the amount of $39,638.67 for Contract No. C-CAP-18-241-10-31-MEG for Ware Country Subdivision between Hidalgo County and Castle Enterprises, LLC. as submitted by project engineer SAM Engineering & Surveying, Inc.

B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee ( Velinda Reyes ) to execute change orders that involve ..."an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18% or more without the consent of the contractor."
 
20. Open Forum
 
21. Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A. Real Estate Acquisition
 
B. Pending and/or potential litigation
 
C. AI-68429    Cause No. C-0034-19-B; Aurelia Mendez v County of Hidalgo
 
D. AI-68440    Hidalgo County v. Valeria Jaquelin Galvan Garcia & Sergio Cruz Cobos
 
E. AI-68442    Hidalgo County v. Brandon Lee Trevino & Oscar Trevino
 
F. AI-68444    Hidalgo County v. Juan Villacana
 
G. AI-68446    Hidalgo County v. Eladio De Hoyos
 
H. AI-68448    Hidalgo County v. Ramiro Acuna & Deisi Sanchez Duran
 
22.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
23. Open Session:
 
A. Real Estate Acquisition and appropriation for same
 
B. Pending and/or potential litigation
 
C. AI-68430    Cause No. C-0034-19-B; Aurelia Mendez v County of Hidalgo
 
D. AI-68441    Hidalgo County v. Valeria Jaquelin Galvan Garcia & Sergio Cruz Cobos
 
E. AI-68443    Hidalgo County v. Brandon Lee Trevino & Oscar Trevino
 
F. AI-68445    Hidalgo County v. Juan Villacana
 
G. AI-68447    Hidalgo County v. Eladio De Hoyos
 
H. AI-68449    Hidalgo County v. Ramiro Acuna & Deisi Sanchez Duran
 
24. Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
25. Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
26. Adjourn