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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
January 9, 2019
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   District Clerk:
 
A. 68369   Requesting approval to apply for a grant from the Texas Bar Foundation regarding records preservation
 
6.   County Clerk's Office - Arturo Guajardo, Jr.:
 
A. 68284   Requesting approval of 2019 Elected Officials Bonds:
OFFICIAL NAME OFFICE
1 Arnoldo Cantu Judge-County Court at Law #5
2 Jaime J. Palacios Judge-County Court at Law #2
3 Albert Garcia Judge-County Court at Law #6
4 Daniel Marichalar Constable Pct. #5
 
7.   Sheriff's Office:
 
A. 68291   Sheriff's Office OCDETF (1284):
1. Approval of Certification of Revenues as certified by the County Auditor for the OCDETF OT funding
2. Approval to appropriate OCDETF OT funds in the amount of $1,258.98 (in reference to Investigation Number SW-TXS-1048H).
 
8.   Constable Pct. #4:
 
A. 68285   Discussion, consideration, and approval to appoint Cesar Perales as Reserve Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012.
 
9.   Constable Pct. #5:
 
A. 68346   Discussion, consideration, and approval to appoint Jorge Arce as a Deputy Constable by Constable Daniel Marichalar, Constable Pct 5, in accordance with Texas Local Government Code Section 86.011.
 
10.   Tax Office - Paul Villarreal:
 
A. 68270   1. Discussion and approval of a third amendment to the Full Service Deputy Contract by and between Hidalgo County and BridgePoint Insurance Agency & Permit Center, LLC subject to the Full Service Deputy providing surety bonds in the amount of $100,000 per location and final legal review.
2. Discussion and approval of Attachment D RTS Workstation Lease Agreement for the use of State of Texas Automation Equipment by and between the Texas Department of Motor Vehicles and the County of Hidalgo.
 
11.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 68372   Discussion, consideration and action on name change designation of authorized official for all grants (including egrants) designating Richard F. Cortez, County Judge and submittal of all necessary correspondence to agencies confirming same
 
C. 68371  
Pursuant to Article §81.005(a) (Terms of the Court Meeting) of the Texas Local Government Code, consideration and entering of an Order into the minutes the designation of the day of the week and week of the month of Hidalgo County Commissioners Court Regular Term Meeting Tex. Loc Gov. Code ORDER OF THE COURT:
HIDALGO COUNTY COMMISSIONERS COURT
Week of the Month: ________
Day of the Week: __________
Time of the Day: __________ for the calendar year of 2019
 
D. 68063   Requesting permission by Museum of South Texas History to use county parking lots near the museum for visitor parking for the following events:
EVENT DATE TIME
Pioneer & Ranching Crafts Day Saturday, Feb. 16th 8am to 5pm
Summer Nights at the Museum Thursdays, June 13 & 27 / July 11 7pm to 9pm
Fandango! Saturday, Oct. 5th 5:30 pm to 11pm
Dia de los Muertos Saturday, Nov. 2nd 4pm to 10pm
Fiesta De Noche Buena Sunday, Dec. 8th 1pm to 5pm
 
E. 67970  
Tropical Texas Behavioral Health (1100):
1. Approval of payment to Tropical Texas Behavioral Health for FY 2019 county allocation of required local match in the amount of $1,257,440.00 for HHSC Contract #529-17-0038-00036-A04 for MH & BH Services & Contract #529-18-0055-00001 - Amendment 1 for IDD Services, in accordance with Texas Health & Safety Code Section 534.066 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
(match percentage increased from 5% to 7.06% as determined by The Health and Human Services Commission)
2. Approval of payment to Tropical Texas Behavioral Health for FY 2019 county allocation match in the amount of $248,109.00 for psychiatric emergency crisis services - HHSC Contract #529-17-0038-00036-A04 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
 
F. 68315   Approval to accept settlement check from GEICO Insurance Company in the amount of $2,899.09 to settle auto accident claim with County vehicle. (Health Department)
 
G. 68316   1. Approval to accept settlement agreement offer from Pronto Insurance Agency in the amount of $8,500.00 to settle total loss auto accident claim with County vehicle. (Precinct 3)
2. Approval to authorize Valde Guerra, County Executive Officer, to sign Power of Attorney forms for title purposes to settle total loss auto accident claim with Pronto Insurance Agency.
 
12.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 68368   Pct.4 Sanitation (1100)/Drainage Improvement Project (1200):
1. Approval of the following personnel actions effective 1/01/2019:
Action Dept./Prg Slot Position Title G/S
Delete 124-001 0015 Sanitation Foreman 13/01
Create 124-036 0031 Supervisor III, Construction 13/03

2. Approval to rescind action on AI-68019, Item 9 H.2.
 
C. 68356   Nuisance Abatement Program (1100):
Approval of the following personnel actions, effective upon Commissioners' Court approval:
Action Dept./ Prg. Slot # Current Position Title Current Grade/Step Proposed Position Title Proposed Grade/ Step
Reclassification 125-039 0004 Nuisance Abatement Specialist I G09S01 Program Coordinator I G10S01
 
D. 68361   Various Departments (1100):
1. Approval of the following personnel actions, effective upon Commissioners' Court approval:
Action Dept./ Prg. Slot # Position Title Grade
Delete 005-001 0003 Bailiff 10
Create 005-001 0006 Bailiff II (DC) 13
Delete 023-001 0006 Bailiff 10
Create 023-001 0008 Bailiff I (CC) 11
Delete 002-001 0003 Bailiff 10
Create 002-001 0005 Bailiff II (DC) 13

2. Approval to revise the (CCP) Classified Positions List.
 
E. 67318   Jail Commissary (2102):
Approval of the following personnel actions, effective next full pay period 01/18/2019:
Action Dept./Prg. Slot # Position Title Proposed Salary
Delete 280-015 0009 Clerk III $27,599.00
Create 280-015 0019 Detention Officer $35,940.00
 
F. 68264   449th District Court (1100):
Approval of the following personnel actions effective upon Commissioners' Court approval:
Action Dept./Prg. Slot # Position Title Current Allowance Amount Proposed Allowance Amount
Increase Interpreter Allowance 011-001 0004 Bailiff $2,500.00 $3,000.00
 
G. 68253   County Judge (1100):
Approval of the following personnel actions effective upon Commissioners' Court approval:
Action Dept./Prg. Slot # Position Title Grade
Delete 110-006 0029 Constituent Services Specialist I 11
Create 110-006 0041 Constituent Services Specialist IV 15
 
H. 68038   Urban County - CDBG (1288):
Approval of the following personnel actions, effective next full pay period 01/18/2019:
Action Dept./Prg. Slot # Object Code Position Title Current Salary/ Allowance Proposed Salary/ Allowance
Increase Auto Allowance/ Add Supplemental Allowance 250-001 0004 113 Assistant Director- Urban County $78,704.00 $78,704.00
118 $3,600.00 $5,400.00
117 $0.00 $1,800.00
 
I. 68350   Criminal District Attorney (1100) / DA CCP59 (1223) / DA Bond Forfeiture Commissions (1100):
Approval of the following personnel actions, effective upon Commissioners' Court approval:
Action Dept./Prg. Slot # Position Title Current Grade/Step Proposed Grade/Step
Step Adjustment (Discretionary) 080-002 0101 Assistant District Attorney II G15/S02 G15/S03
080-007 0110
080-016 0013
 
J. 68333   Criminal District Attorney:
1. Approval of the following personnel actions as per Exhibit A.
2. Approval of appropriation of funds.
 
13.   Urban County:
 
A. 68273   1. Hold a Public Hearing to consider public comments on the revised Housing Guidelines and Needs Assessment for the contract (No. 18-419-000-B128) between the Hidalgo County Urban County Program (UCP) the Texas General Land Office (GLO).
 
B. 68275   1. Subject to compliance with HB 1295, requesting approval of a best and final negotiated contract for professional services –Construction Material Testing Services with Raba-Kistner Consultants, Inc. in the amount of $7,984.24 utilizing CDBG FY 30 (2017) Granjeno Parks, Recreational Facility & Improvements Funding.

2. Approval of Work Authorization No. 1 for Raba Kistner Consultants, Inc. in the amount of $7,984.24.
 
C. 68274   Request approval to reject bids received for the 2017 Palmview Parks, Recreational Facility Improvements Project. Bid No. 5017-55-0306-5000-5500-UCP-GVG.
 
D. 68331   Requesting approval of a budget and program amendment for the City of Edcouch FY 31 (2018) work plans.
 
14.   Health & Human Services Department:
 
A. 68252   1. Requesting approval to submit a letter of intent to the Texas Department of State Health Services. The purpose is to have Hidalgo County considered for the next cycle of funding to the Texas Healthy Communities program. The award amount is approximately $100,000.00 per year from 10/01/2019 to 09/30/2024.
2. Requesting approval for Eduardo Olivarez, Chief Administrative Officer, to sign the letter of intent.
 
B. 68254   1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $119,969.80. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming program.
2. Requesting approval to appropriate the MAC budget in the amount of $119,969.80.
 
C. 68266   1. Requesting approval to submit renewal grant application and budget for the CPS/HAZARDS (PHEP) program for FY 20. The award amount is $574,166.00 and the program period will be in effect from July 1, 2019 to June 30, 2020. This program requires a ten percent local funds match.
 
D. 68248   1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $98,790.50. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming program.
2. Requesting approval to appropriate the MAC budget in the amount of $98,790.50.
 
E.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
F.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
15.   Adult Probation:
 
A. 68176   Adult Probation - DWI (1289)
September 2018
1. Approval of certification of revenues as certified by the county auditor for the DWI Grant program income in the amount of $2,386.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,386.00
October 2018
1. Approval of certification of revenues as certified by the county auditor for the DWI Grant program income in the amount of $2,964.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,964.00
November 2018
1. Approval of certification of revenues as certified by the county auditor for the DWI Grant program income in the amount of $2,400.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,400.00
 
16.   Community Service Agency:
 
A. 68236   Discussion, consideration, and action on amendment to the FY 2019 Community Service Block Grant (CSBG) from the Texas Department of Housing and Community Affairs for program year 2019, with authorization for Judge Ramon Garcia and Jaime Longoria to sign any and all pertinent documents, as recommendation by Hidalgo County Community Service Agency Board on December 20, 2018.
 
17.   WIC:
 
A. 68290   WIC: Lactation Center 018 (1292)
Requesting approval to reimburse Esther Carrizales $57.00 for meals,with authority for the County Treasurer to issue check after review, audit and processing procedures have been completed by the County Auditor. No advance was issued due to the short notice to process advance. P.O.'S. were processed for hotel and airline
 
B. 68287   WIC (1292):
Ratification to request additional funding from the Texas Health and Human Services:
1. FY 19 in the amount of $5,000.00 for additional funding for the cost on fringes and salaries for the Registered Dietitian Grant (012).
2. FY 20 in the amount of $5,000.00 for additional funding for the cost on fringes and salaries for the Registered Dietitian Grant (012).
3. FY 20 in the amount of $103,220.00 for additional of funding of cost on Wireless Internet for the WIC Program.
 
18.   Auditor's Office:
 
A. 68289   Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County Sheriff’s Office, HIDTA, Constable Precinct 1, Constable Precinct 2, Constable Precinct 3, Constable Precinct 4, Constable Precinct 5, and Hidalgo County Fire Marshal for fiscal year 2018 pursuant to the Chapter 59 Asset Forfeiture Report requirements.
 
19.   Budget & Management:
 
A. 68311   Title IV-E (1100):
1. Approval of the Texas Department of Family and Protective Services Contract #24738252
2. Approval for County Judge to sign contract.
 
B. 68278   Texas AgriLife Extension (1100):
1. Discussion, consideration and approval to apply the 3% Cost of Living Adjustment (COLA) for TX Agrilife Extension supplemental employees effective on January 1, 2019.
2. Approval of interdepartmental transfer.
 
C. 68247   Planning and Engineering (1200):
Approval of the following salary schedule changes for 2018 and 2019:
Action Dept./Prg. Slot # Position Title Current Grade/Step Proposed Grade/Step Effective Date
Step Adjustment (Promotion) 210-002 0004 Administrative Assistant IV G10/S01 G10/S02 12/11/2018
 
D. 68241   TXDOT-Pct 3 Veterans Blvd (1315):
Authority for the County Judge to sign TXDOT Form ROW-A-10 Tabulation of Values for all parcels associated with the Pct 3 Veterans Blvd (US83-La Homa Rd) CSJ 0865-01-108 until the completion of this project.
 
E. 68245   Approval to designate funds in 2018 for expenditures related to the following programs:
1. UT Health Snap-Ed (124-212-0) in the amount of $67,200.54
 
F.   Budget Appropriations:
 
1. 68342   New Courthouse (1100):
a. Approval to designate the amount of $22,233.57 in the year 2018 for expenditures related to the New Courthouse.
b. Approval to undesignate the amount of $2,680,764.72 in the year 2019 for expenditures related to the New Courthouse.
c. Approval of 2019 appropriation of funds in the amount of $2,680,764.72 to fund program expenditures.
 
2. 68280   1115 Waiver DSRIP (1100):
a. Approval to undesignate the amount of $2,426,768.00 in the year 2019 for expenditures related to the 1115 Waiver DSRIP Program.
b. Approval of 2019 appropriation of funds in the amount of $2,426,768.00 to fund program expenditures.
 
3. 68282   Adult Probation (1289):
Approval of appropriation of funds in the amount of $347,516.00 to fund interlocal agreement previously approved by Commissioners Court on 12/18/18.
 
20.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 68256  
Acceptance of rebate check from The Local Government Purchasing Cooperative (BUYBOARD) in the amount of $70,557.00 for the cooperative fiscal year of 2017-2018.
 
B.   Pct. 2
 
1. 68359  
Acceptance and approval to execute AIA Document A133-2009 Guaranteed Maximum Price Amendment No. 1 between Hidalgo County and contractor, Erickson Construction, LLC. for the "Pct 2 Las Milpas Park Youth Facility" Project through Contract No. C-17-324-07-17, in the amount of $73,459.42 with authority to issue a Notice to Proceed [NTP], subject to legal counsel's final review and approval.
 
C.   Pct. 4
 
1. 68265  
TXDOT PCT 4 (1315):
Acceptance and approval of Change Order No. 4 for (additional work items) with details as identified in CO#4 (attached herein) in connection to agreement # C-17-218-01-16 with Texas Cordia Construction, LLC. for "10th Street Extension Project" including authority for County Judge to sign the required document(s).
 
21.   Open Forum
 
22.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 68268   Cause No. SC18-0142-J41; County of Hidalgo v. Maria Elena Amaya
 
D. 68328   Cause No. SC18-0088-J41; County of Hidalgo v. Guadalupe Ramirez
 
E. 68334   Claim of Evigayl and Jose Acosta, et al v. County
 
23.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
24.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 68269   Cause No. SC18-0142-J41; County of Hidalgo v. Maria Elena Amaya
 
D. 68329   Cause No. SC18-0088-J41; County of Hidalgo v. Guadalupe Ramirez
 
E. 68335   Claim of Evigayl and Jose Acosta, et al v. County
 
25.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
26.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
27.   Adjourn
 

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