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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
December 18, 2018
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 68149   Resolution in honor of Hidalgo County Treasurer Norma G. Garcia.
 
B. 68130   Acknowledgment of receipt of a Texas Association of Telecommunication Officers and Advisors (TATOA) video award presented to Hidalgo County Public Affairs Division and recognition of Multimedia Coordinator Jaclyn Treviño.
 
C. 68161   Discussion, consideration and action on Texas Enterprise Zone Program Mandatory Annual report form and authority for Michael Leo, county designee, to sign all related documents.
 
D. 68195   Discussion, consideration, and approval of new Guidelines and Criteria for Granting Tax Abatements in Hidalgo County.
 
E. 68227   Discussion and approval of Tax Abatement Agreement between Hidalgo County and Monte Alto/West Willacy Windpower, LLC and approve order on the same.
 
F. 68226   Discussion and approval of Tax Abatement Agreement between Hidalgo County and La Joya Windpower, LLC and approve order on the same.
 
G. 68224   Discussion and approval of Tax Abatement Agreement between Hidalgo County and Monte Cristo Windpower, LLC and approve order on the same.
 
H. 68194   Discussion and approval of Tax Abatement Agreement between Hidalgo County and United Parcel Service, Inc and approve order on the same.
 
I. 68192   Discussion and approval of Tax Abatement Agreement between Hidalgo County and Buenos Aires Windpower, LLC and approve order on the same.
 
J. 68232   Discussion and approval of Tax Abatement Agreement between Hidalgo County and Black and Decker, Inc. and approve order on the same.
 
K. 68234   1. Requesting an exception to the Hidalgo County Tax Increment Reinvestment Zone (TIRZ) Policy, as to term.

2. Requesting approval of Amended and Restated Interlocal Agreement between Hidalgo County, City of Penitas, and Reinvestment Zone Number One, City of Penitas.
 
6.   District Attorney's Office:
 
A. 68160   1. DA Check Fraud (1222):
Approval of 2019 appropriation of funds for the DA-Check Fraud (1222) budget.
2. DA- Investigation HB 65 Ch. 59 (1223):
Approval of 2019 appropriation of funds for the DA-CCP 59 (1223) budget.
3. DA Pre-Trial (1225):
Approval of 2019 appropriation of funds for the DA-Pretrial (1225) budget.
4. DA-US Justice (1256):
Approval of 2019 appropriation of funds for the DA-US Justice (1256) budget.
 
B. 68115   Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281):
Approval to submit a BPU Grant #2537808 budget adjustment to the Office of the Governor (OOG).
 
C. 68007   Title IV-E:
1. Approval of the Texas Department of Family and Protective Services Contract #23941008.
2. Approval for County Judge to sign contract.
 
7.   HIDTA - Task Force:
 
A. 67994   Authorization and approval to accept an extension on FY2017(G17SS0002A) HIDTA Grant from 12/31/18 to 6/30/19
 
B. 68209   District Attorney Federal Sharing US Justice Asset Forfeiture Fund (1256):
Authorization and approval to pay extra duty hours from January 1, 2019 - December 31, 2019 to Deputies assigned to the Hidalgo County Criminal District Attorney's Office HIDTA Task Force from the following departments:
Constable Pct. 3, Constable Pct. 4, Sheriff's Office
 
C. 68163   HIDTA Chapter 59 Asset Forfeiture (1251)/District Attorney Federal Sharing US Treasury Fund (1252)/District Attorney Federal Sharing US Department of Justice Fund (1256):
1. Approval of 2019 HIDTA Chapter 59 Asset Forfeiture Budget (1251).
2. Approval of 2019 District Attorney Federal Sharing U.S. Treasury Fund Budget (1252).
3. Approval of 2019 District Attorney Federal Sharing U.S. Department of Justice Budget ( 1256).
4. Authorization and approval for the Hidalgo County Criminal District Attorney's Office HIDTA Task agents to be paid instead of banking extra-duty hours from January 1, 2019 - December 31, 2019
 
8.   County Clerk's Office - Arturo Guajardo, Jr.:
 
A. 68166   Requesting approval of 2019 Elected Officials Bonds:
OFFICIAL NAME OFFICE
1 Richard F. Cortez County Judge
2 Eduardo "Eddie" Cantu Commissioner Pct. #2
3 Ellie Torres Commissioner Pct. #4
4 Laura Hinojosa District Clerk
5 Rodolfo Gonzalez (revised) CC #1 - Judge
6 Juan Jose Pena, Jr. (revised) J.P. Pct. 3, Pl. 2
7 Jason Pena J.P. Pct. 5, Pl. 1
8 Jesus Morales J.P. Pct. 1, Pl. 2
 
9.   Sheriff's Office:
 
A. 68010   Requesting authorization for Sheriff Guerra, to sign and submit NIBRS waiver requests for the FY17 JAG award (2017-H2526-XDJ) and the FY18 JAG award (JAG FY18 2018-DJ-BX-0414) to the Bureau of Justice Assistance U.S. Department of Justice.
 
B. 68079   Sheriff - Operation Stonegarden FY2018 (1284):
Authorization and approval to submit Op Order Version 0, Specialized Equipment Justification Letter, Vehicle Justification Letter, Equipment Justification Letter and Price Act Waiver in reference to Operation Stonegarden FY2018.
 
C. 67813   Discussion, consideration and approval to appoint Alejandro A. Salazar, graduate from the University of Texas at Rio Grande Valley as an Intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of January 1, 2019 to January 31, 2019.
 
D. 67814   Discussion, consideration and approval to appoint Lindsey A. Guerra, student at University of Texas at Rio Grande Valley as an Intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of January 1, 2019 to May 31, 2019.
 
E. 68167   1. Approval to declare surplus and remove from County Inventory list, County Asset #69308 (German Shepherd) Hidalgo County Sheriff's Office K-9 "Miho" due to incompatibility with HCSO K-9 handlers, causing inability to perform work duties.
2. Approval for the return of K-9 "Miho" to donor Deputy Francisco Guerrero, as per agreement (AI# 54849 06/14/16) after removal from Hidalgo County Sheriff's Office service.
 
10.   Constable Pct. #4:
 
A. 68150   Discussion, consideration, and approval to appoint Erik Hector Escobar as Reserve Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012.
 
11.   Constable Pct. #5:
 
A. 68080   Discussion, consideration, and approval to appoint Efrain Barrientos, Javier Garza & Steven Guerrero as Reserve Deputy Constables by Constable Daniel Marichalar, Constable Pct. 5, in accordance to Texas Local Government Code Section 86.012.
 
12.   Executive Office:
 
A. 68242   Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
 
B. 68169   Resolution honoring County Judge Ramon Garcia by designating the law library in the new Hidalgo County Courthouse as the Hidalgo County Judge Ramon Garcia Law Library.
 
C. 68096   Title VI Nondiscrimination:
Discussion, consideration, and approval of the Hidalgo County Title VI Annual Work Plan & Accomplishment Report for FY2018.
 
D. 68219   Authorization and approval to purchase new wireless data service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
Department: Qty: Description: User: Service Plan: Equipment:
County Judge's 4 Cell Phone w/service Office Use Nationwide Unl. Mins. Email&Data Unl+ MHS N&W/M2M/MSG Unl.@$69.99/ea per month
 
E. 67974  
Approval of 2019 Museum Funding Agreement between County of Hidalgo and Museum of South Texas History in the amount of $460,000.00
 
F. 67972   Approval of 2019 Museum Funding Agreement between County of Hidalgo and the Donna Hooks Fletcher Museum in the amount of $10,000.00
 
G. 67973   Approval of 2019 Museum Funding Agreement between County of Hidalgo and the Mission Historical Museum in the amount of $10,000.00
 
13.   Head Start Program:
 
A. 68165   Discussion/Approval of Hidalgo County Head Start Program Policy Council By Laws
 
14.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 68218   Criminal District Attorney:
1. Approval of the following personnel actions as per exhibit A.
2. Approval of appropriation of funds.
 
C. 68128   Criminal District Attorney (1100)/ DA CCP59 (1223)/ DA Bond Forfeiture Commissions (1100):
Approval of the following personnel actions effective upon Commissioners' Court approval and for Calendar Year 2019:
Action Dept./Prg. Slot # Position Title Grade Auto Allowance
Delete 080-002 0090 Assistant District Attorney III 17 $900.00
080-007 0175 $0.00
080-016 0007 $0.00
Create 080-002 0156 Assistant District Attorney IV 19 $900.00
080-007 0204 $0.00
080-016 0024 $0.00
 
D. 68136   Pct. 2 Road Maintenance (1200):
Approval of the following personnel actions effective 01/01/2019, as follows:
Action Dept./Prg. Slot # Position Title Grade
Create 122-006 TBD Clerk III 05
Create 122-006 TBD Equipment Operator I 06
Create 122-006 TBD Maintenance IV 09
 
E. 68116   County Clerk (1100):
1. Approval of the following personnel actions, effective 01/01/2019 as follows:
Action Dept./Prg. Slot # Position Title Grade
Delete 180-001 0006 Supervisor II, Collections 11
Create 180-001 TBD Supervisor III, Collections 13

2. Approval to revise the (CCP) Classified Positions List.
 
F. 68168   Elections Department (1100):
Approval of the following personnel actions, effective 01/01/2019:
Action Dept./Prg. Slot # Current Position Title Current Grade/Step Proposed Position Title Proposed Grade/Step
Reclassification 130-001 0120 System Support Specialist III G15S01 Information System Administrator G16S01
 
G. 68202   Purchasing (1100):
1. Approval of the following personnel actions, effective 01/01/2019:
Action Dept./Prg. Slot # Position Title Grade
Create 160-001 TBD Administrative Analyst 07

2. Approval to revise the (CCP) Classified Positions List.
 
15.   Urban County:
 
A. 68099   1. Hold a Public Hearing to consider public comments for Hidalgo County’s request to submit a Performance Statement Amendment for the Self-Help Center Program Contract #7216003 under the Texas Department of Housing and Community Affairs (TDHCA), Office of Colonia Initiative (OCT) – Colonia Self-Help Center (SHC).

2. Requesting approval to submit Performance Statement Amendment #1 to the Hidalgo County Colonia Self-Help Center Contract Grant #7216003 under the Texas Department of Housing and Community Affairs (TDHCA), Office of Colonia Initiative (OCT) – Colonia Self-Help Center (SHC) and approval of Resolution No. 1.
 
B. 68157   "Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program is requesting the award of bids and the approval of contracts with R G Enterprises, LLC, dba G & G Contractors & A-One Insulation for the demolition and reconstruction of the following:

1. (5) Units in the Countywide area and (1) unit in the City of Mercedes in the total contract amount of $342,150.00 to R G Enterprises, LLC, dba G & G Contractors

2. (1) Unit in the City of San Juan and (1) unit in the City of Alamo in the total contract amount of $128,700.00 to A-One Insulation.
 
C. 68171   Subject to Compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with Filegonia Site Contractors, LLC, for the base bid and alternate no 2 in the amount of $277,456.05. UCP Fiscal Years’ 28, 29 & 30 (2015, 2016 & 2017) San Juan - Street Improvement funds will be utilized.
 
D. 68101   1. Requesting consideration and approval of the Urban County Program (UCP) Neighborhood Stabilization Program (NSP) Closeout for Grant # B-08-UN-48-0501

2. Requesting consideration, approval and authorization for Ramon Garcia, Hidalgo County Judge to sign applicable Neighborhood Stabilization Program (NSP3) Closeout documents
 
E. 68131   1. Requesting acceptance and action to correct the base bid submitted by NM Contracting, LLC total from $337,000.00 to $291,288.00, due to contractor's mathematical error.

2. Subject to compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with NM Contracting LLC., in the amount of $ 294,647.00 (Base bid and Alternate No. 1). UCP Funds from FY 30 (2017) Parks, Recreational Facility Improvements line item will be utilized.
 
F. 68056   1. Requesting authority to cease negotiations with the highest ranked firm RABA Kistner approved on December 4, 2018 (AI-67821), as they do not provide said services

2. Authority to negotiate a professional engineering service contract with the second highest ranked firm Fulcrum Consulting Services, for the provision of professional engineering services for an Urban County Program Years 30 & 31 (2017 & 2018) City of Progreso – Street Improvements project.
 
16.   Health & Human Services Department:
 
A. 67960   Discussion, consideration and approval of Amendment # 3 of Memorandum of Agreement from June 2, 2015 between Hidalgo County Health and Human Services and University of Texas Health Science Center at Houston- Brownsville Campus.
 
B.   Health Care Funding District:
 
1. 67958   A. Discussion, consideration and approval to draw down funds for DSRIP Payment and Monitoring IGT in the amount to be determined by Health and Human Services Commission (HHSC) instructions from the Local Provider Participation Fund (LPPF) with an IGT transfer date of 1/3/19 and settlement date of 1/4/19.

B. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund (LPPF) in the amount to be determined by HHSC instructions.

C. Approval of appropriation of funds from the LPPF in the amount to be determined by HHSC.
 
2.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
C.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
17.   Fire Marshal's Office:
 
A. 68100   Discussion and approval of the following 2019 Rural Emergency Services Interlocal Agreement(s) with:
1.) City of Elsa
2.) City of Mercedes
3.) City of Palmview
4.) City of Pharr
5,) City of Weslaco
 
18.   Community Service Agency:
 
A. 68076   Discussion, consideration, and possible action on amendment to the FY 2018 Community Service Block Grant (CSBG) contract No. 61180002861 from the Texas Department of Housing and Community Affairs for program year 2018, with authorization for Judge Ramon Garcia and Jaime Longoria to sign any and all pertinent documents.
 
19.   Elections Administration:
 
A. 68095   Requesting approval of reimbursement to Yvonne Ramon in the amount of $49.75 for fuel expense incurred while on county business, with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
 
20.   Planning Department:
 
A. 68124   1. Preliminary Approval
a. Figueroa Rodriguez Subdivision- Pct. 1 (Miguel M. Rodriguez) (Mile 9 ½ North Road & FM 493)
No. of Lots: 2 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided by natural perculation and surface runoff will drain onto Mile 9 ½ North Road side ditch.
ETJ: Yes, approved by the City of Donna.
Water: Yes, provided by North Alamo Water Supply Corporation
Sewer: Yes, OSSF’s
Paved: Yes, Mile 9 ½ North Road is paved.

b. North Valley Ranchettes Subdivision- Pct. 1 (Premier Equity Investments, LLC.) (Mile 12 North Road & Mile 4 West Road)
No. of Lots: 12 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided via a proposed detention pond dedicated to HCDD#1 with an outfall structure discharging to an existing drain ditch south of Mile 12 North Road.
ETJ: Yes, approved by the City of Weslaco.
Water: Yes, provided by North Alamo Water Supply Corporation
Sewer: Yes, OSSF’s
Paved: Yes, Mile 12 North Road is paved.

c. Las Comadres #5 Subdivision - Pct. 3 (Carlos G. Leal, Jr.) (Texan Avenue & Mile 4 North Road)
No. of Lots: 76 Single Family
Flood Zone: X
Drainage: Yes, Drainage consists of a storm sewer system discharging to a HCDD#1 Regional Detention Facility approximately ½ mile southwest from the proposed subdivision.
ETJ: Yes, approved by the City of Mission.
Water: Yes, provided by Agua SUD
Sewer: Yes, OSSF’s
Paved: Yes, Texan Avenue is paved and 4 internal streets to be paved.

2. Final Approval
a. RePlat of Lots 1 & 2 Riviera Subdivision- Pct. 4 (Claudia Viera) (Skinner Road & Monte Cristo Road)
No. of Lots: 2 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided by natural perculation on large lots with surface runoff draining onto Skinner Road side ditch.
ETJ: No, Rural Area
Water: Yes, provided by North Alamo Water Supply Corporation
Sewer: Yes, OSSF’s
Paved: Yes, Skinner Road is paved.

b. Dollar General Donna Addition Subdivision- Pct. 1 (David O. Calderon) (Val Verde Road & Canton Road)
No. of Lots: 2 Commercial
Flood Zone: C
Drainage: Yes, Drainage will be provided by onsite detention based on the approved site plan at development permit stage.
ETJ: No, Rural Area
Water: Yes, provided by North Alamo Water Supply Corporation
Sewer: Yes, OSSF’s to be installed at development permit stage.
Paved: Yes, Canton Road and Val Verde Road are paved.

3. Final Approval with Financial Guarantee
a. A Valadez #2 Subdivision- Pct. 4 (Adolfo Valadez) (Mile 20 North Road & Val Verde Road)
No. of Lots: 5 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided by natural perculation with surface runoff draining onto Mile 20 North Road side ditch.
ETJ: No, Rural Area
Water: Yes, provided by North Alamo Water Supply Corporation
Sewer: Yes, OSSF’s have been escrowed.
Paved: Yes, Mile 20 North Road is paved.
*Final Approval with Cash Deposit in the amount of $7,500.00 for 5 OSSF’s.
 
B. 67811   Requesting approval to reimburse Fernando Garza, Jr., GIS Operator III, the amount of $20.00 for paying the registration fee to attend a workshop sponsored by RGV ARC User Group, at McAllen Convention Center on November 15, 2018.
 
21.   Precinct #1 - Comm. Fuentes:
 
A. 68106   Pct. 1 is requesting approval to accept the counter offer to purchase tracts of land known as Parcel numbers 37, 38, 44a, 44b, 44c, and 65 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
22.   Precinct #2 - Comm. Cantu:
 
A. 68031  
1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo by and through the Hidalgo County Urban County Program and the City of Hidalgo, regarding the construction of a recreational facility in the City's Valle Alto Park for the use of City and County Residents for the Pct 2 Valle Alto Park Youth Facility Project.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the Pct 2 Valle Alto Park Youth Facility Project.
 
B. 68026   Requesting approval to enter into a License Agreement between the County of Hidalgo and Hidalgo County Irrigation District No. 2 concerning the construction of a pedestrian bridge over an irrigation canal and right of way for the Pct 2 Regional Linear Park-Phase II.
 
23.   Precinct #3 - Comm. Flores:
 
A. 68147   Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel No. 17 associated with the Liberty Road Project Phase I (ROW CSJ No. 0921-02-372) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
24.   Precinct #4 - Comm. Palacios:
 
A. 68216   Discussion, consideration and approval of Order Closing, Abandoning and Vacating a County Road (an unopened 50' county road adjacent to lots sixteen (16) through (28), Fountain Subdivision) to the extent of the Hidalgo County's interest.
 
25.   Budget & Management:
 
A. 68126   Various Departments:
Approval of changes to the 2019 Salary Schedule as listed on Exhibit A.
 
B. 67988   1. Approval to enter into an Interlocal Agreement between Hidalgo County and Hidalgo County Community Supervision and Corrections Department.
2. Approval to delete the following positions, effective 01/01/19:
Dept./Prog. Slot No. Grade Position Title Budgeted Supplemental Amount
320-014 0001 12 Adult Supervision Officer $46,318.00
320-014 0002 03 Clerk II $30,250.00
320-034 0001 12 Adult Supervision Officer $46,318.00
320-034 0002 12 Adult Supervision Officer $50,646.00
320-034 0003 06 Technician II $31,827.00
320-034 0004 06 Technician II $30,000.00
320-034 0005 06 Technician II $30,000.00
320-034 0006 06 Technician II $30,000.00
320-034 0007 06 Technician II $31,827.00
 
C. 68214   Pct. 4 Rd. Maintenance/ Pct. 4 Drain Imprv Prj (1200):
1. Approval of the following change in funding source as per exhibit A.
2. Approval of interdepartmental transfer.
 
D. 67996   Approval to designate funds in 2018 for expenditures related to the following programs:
  1. 1115 Waiver (240-005) in the amount of $2,973,376.48
  2. New Courthouse (125-035) in the amount of $2,658,531.15
  3. UT Health Snap-Ed (124-212-9) in the amount of $106,067.41
  4. Flood Control Water Extraction 2018 (115-092) in the amount of $2,861,785.66
 
E. 68135   Co. Records Mgmt (1238)
Approval of 2018 appropriation of funds in the amount of $17,280.00 for the District Clerk (dept. 090) to fund records storage services.
 
F. 68138   Pct 1 Rd. Maint. (1200):
1. Approval of certification of revenues as certified by the County Auditor for revenues received from Hidalgo County Drainage District No. 1 for reimbursements of labor and equipment.
2. Approval of 2018 appropriation in the amount of $61,758.13 to fund road expenditures.
 
26.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 68205  
Acceptance and approval to execute Amendment No. 2 between Hidalgo County and Terracon Consultants, Inc. to modify the Owner's Designated Representative clause in the Agreement for the "Construction of New Hidalgo County Courthouse" Project.
 
2. 68200  
Acceptance and approval to execute Amendment No. 5 between Hidalgo County and contractor, Morganti Texas, Inc. to modify the Owner's Designated Representative clause in the Agreement for the "Construction of New Hidalgo County Courthouse" Project.
 
3. 68139  
A. Acceptance and approval by Hidalgo County Commissioners Court of a portable/modular building [1560 sq.ft.] as stated in the letter attached herein from Mission Regional Medical Center with a value of $15K which currently sets on county-owned property in Sullivan City, Texas.

B. Assignment/Designation of accepted building for the use by Purchasing Dept. for placement at the completion of the Impound and Surplus Facility located in Pct. #4.
 
4. 68112   Discussion, consideration and action on Amendment No. 1 to Interlocal Agreement between and by and between Hidalgo County and the City of Edinburg under #C-15-061-01-20 for Handling/Disposal of Non-Hazardous Municipal Solid Waste to include a type of ash debris [as further detailed in supporting document].
 
B.  
Executive Office
 
1. 68221  
Acceptance and approval of a short term contract [not to exceed a six months] with MindCentric [hosting e-mail services] commencing on 01-01-19 for continued services while conversion, training and all other services completed through new awarded vendor procurement is completed in an amount not to exceed the statutory procurement limit of $50K and subject to Form 1295 and subject to legal counsel, HC-DA/Civil Section.
 
2. 68210  
A. Requesting exemption under Texas Local Government Code, 262.024(a)(4) a professional services for HC/IT software program maintenance;

B. Acceptance and approval of a professional services agreement with Charles Graham for the provision of maintenance/support services for the Hidalgo County IT Department including all required and statutory submissions, insurance with final approval of document as to form by HC-DA/Civil Section with effective date of 01-01-19 for an initial term of one year with the County's option to renew/extend an additional one year.
 
3. 68178  
Selection/designation/assignment of evaluation committee to review, score and grade the on-step responses submitted by participants in connection with the project titled: Construction Manager at Risk (CMAR) for the construction of an Hidalgo County County Services Facility and Justice Center with recommendation of the following make-up of members:

A. Two/Purchasing Dept. and Two-Executive Office; OR,
B. Other as requested by HCCC
 
C.   Pct. 1
 
1. 67836  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code Section 262.024 (A) (4) a "professional service";

B. Presentation of scoring grid (for the purpose of ranking by CC) of the the firms graded and evaluated through the County's approved pool of professional engineering service providers required for FM 88 from 5th Ave N. to FM 1925 located within Pct No. 1:
Professional Engineering Services Firm Grade Ranking
L & G Consulting Engineers, Inc. 97.3
Fulcrum Consulting Services, Inc. 94.6
Civil Systems Engineering, Inc. 93.3

C. Authority for the Purchasing Department to negotiate professional service agreement for the purpose of Engineering Services for FM 88 from 5th Ave. N to FM 1925, a project located within Hidalgo County Precinct No. 1 with the No. 1 Ranked firm: ____________________________.
 
2. 68125  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a "professional service";
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved pool" of professional Construction Material Testing/Geo Technical service providers required for (ON CALL) Construction Material Testing /Geo Technical Service projects located within Precinct No. 1:
Professional Construction Material Testing/Geo Technical Services Firms Grade Ranking
Raba Kistner Inc. 94.3
Professional Services Industries, Inc. 87.6
EarthCo. LLC 88.3

C. Authority for the Purchasing Department to negotiate professional service agreements for the purpose of ON CALL Professional Construction Material Testing/Geo Technical Services for projects located within Hidalgo County Precinct No. 1 with No. 1 Ranked firm: ______________________.
 
3. 67989  
Requesting approval of final negotiated Professional Services Agreement with Millennium Engineers Group, Inc. as it relates to Geo Technical and Construction Material Testing (On-Call) Services for Precinct No. 1 Project [HCCC action November 20, 2018 R-Ai # 67330].
 
4. 67731  
Pct. 1:
A. Requesting approval of the First Amendment to Interlocal Agreement [ILA] by and between HC Pct. #1 and the City of Weslaco for the road improvements project of Mile 10, North from Mile 6 to FM 1015 resulting in the deletion of the ninth "Whereas Clause" deleted and replaced with inserted language "Whereas, the City desires to cooperate by contributing a lump sum amount of Six Hundred Eight-Five Thousand Three Hundred Seventy and Seventy-Six hundredths Dollars ($685,370.76) to County towards the project development activities.
B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement in it's desire to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the “Work”) by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City.
 
D.   Pct. 2
 
1. 68225   Recommendation by project engineer L & G Engineering to award to the responsible vendor submitting the lowest & best bid [while meeting all specifications & requirements] Texas Cordia Construction, LLC., of Edinburg, TX in the amount of $3,409,415.00 for RFB No. 2018-199-10-24-RFV, for the Regional Linear Park Project-Section 2" for Pct. 2.
 
E.   Pct. 4
 
1. 67977   Presentation of bids received as detailed in tabulation sheet contained herein, and authorization and approval to award the contract to the responsible bidder, Roy's Hauling Services, Inc. submitting the lowest and best bid [and meeting all specifications and/or requirements] for Request for Bid titled: "Hauling Services for all Road Materials" Hidalgo County Pct 4." through project no.: 2018-204-09-19-MEG.
 
F.   Constables
 
1. 68091  
Acceptance and approval of the fire alarm monitoring service agreement for the monthly amount of $39.99 for Constable Pct.1 Building with Triple R Fire & Safety for the duration of term of agreement including the continuation of services through the life term of the monitoring equipment in place by user department through requisition 383502 subject to 1295 compliance.
 
G.   IT Department
 
1. 68127   Approval and acceptance of the negotiated agreement between Hidalgo County and SADA Systems (ranked by HCCC on 12-11-18) including the Best and Final Offer (BAFO) for RFP No. 2018-194-10-31-HGO - "Cloud Hosted & Managed Email Services".
 
H.   Sheriff's Office
 
1. 68129   A. Requesting approval of Interlocal Cooperation Agreement by and between Hidalgo County and the Department of Public Safety General Stores;

B. Requesting approval to authorize County Judge to execute the agreement.
 
I.   Auditor's Office
 
1. 68102  
a. Pursuant to current "Amended Sole Source Declaration" (CC action 12/12/12-R AI#35522) with Weidenhammer Systems Corporation for the continuous maintenance and support agreement for services related to Alio [HC's financial accounting system] as well as any future purchases of equipment, license, software, maintenance and support services in place for the life term of the equipment, software, hardware, maintenance support services; and

b. Approval to enter into a Computer Processing Services Agreement for the service of "Hosting the County's Financial Data [Alio on the cloud] with an annal fee of $16,100.00and a one time setup fee of $1,765.00 for fiscal year 01/01/2019 -12/31/2019 including approval for County Auditor to sign/execute the required documents.
 
J.   County Clerk
 
1. 68133  
Requesting the continuation of the preservation of Deed and Official Records volumes 1766-1834 & 1835-1996 with Kofile Technology, Inc. through HC membership/participation with TXMAS contract #18-3602 in the amount of $ 582,120.00 for the Hidalgo County Clerk's Office-Req. #383719 subject to receipt/compliance with Form 1295.
 
K.   Co. Wide
 
1. 68148  
Recommending rescission of action taken on by HCCC on December 11, 2018, for AI#63913 in connection to authority to advertise and approval of the procurement packet for 2018-262-12-26-HGO - " Pre-positioned Extraction of Water (De-watering) Services" as a new procurement packet is required to include applicable requirements related to federal funding after DA-Civil Section's final approval as to form [with subsequent placement on HCCC agenda to request advertising and packet approval],
 
27.   Open Forum
 
28.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 68196   Civil No. 15-cv-435; Gregorio Trevino, Jr v Hidalgo County et,al and Civil No. 7:15-cv-477; Pedro Garcia, Jr. v Hidalgo County et al
 
D. 68117   Claim of Toribio Cortina
 
E. 68172   Claim of AT&T
 
29.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
30.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 68197   Civil No. 15-cv-435; Gregorio Trevino, Jr v Hidalgo County et,al and Civil No. 7:15-cv-477; Pedro Garcia, Jr. v Hidalgo County et al
 
D. 68118   Claim of Toribio Cortina
 
E. 68173   Claim of AT&T
 
31.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
32.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
33.   Adjourn
 

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