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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
November 20, 2018
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 67765   Resolution in support of the Veterans Crisis Line, which features a toll free number 1-800-273-8255, press 1; online chat at www.veteranscrisisline/chat; and text-messaging service at 838255.
 
B. 67764   1. Presentation and approval of Hidalgo County Small Town Economic Development Grant Program awardees as ranked by the Hidalgo County Small Town Economic Development Grant Program Evaluation Committee.
2. Approval of Hidalgo County Small Town Economic Development Grant Program Agreement by and between Hidalgo County and program awardees.
 
C. 67766   1. Requesting waiver of the Hidalgo County Tax Increment Reinvestment Zone (TIRZ) Policy, as to term.
2. Requesting approval of Amendment and Restated Interlocal Agreement between Hidalgo County, City of Penitas, and Reinvestment Zone Number One, City of Penitas.
 
6.   District Attorney's Office:
 
A. 67660   Discussion, Consideration and Action acknowledging the Memorandum of Understanding between the Hidalgo County District Attorney's Office and South Texas College Continuing Education. The purpose is to collaborate and provide Continuing Education Units (CEUs) to participants of Law Enforcement courses.
 
B. 67719   Hidalgo County DA's Office - Domestic Violence Specialty Prosecutor Grant (DVSP) Grant (1281):
Approval to submit a DVSP Grant #2931304 budget adjustment to the Office of the Governor (OOG).
 
C. 67600   Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281):
Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG).
 
D. 67620   Requesting approval of a one time waiver of the Hidalgo County Travel Policy, Section 9, Coordination of Travel. BPU Grant Funds will be utilized for the payment of mileage to employee no. 172138 in the total amount of $119.90.
 
7.   County Treasurer - Norma Garcia:
 
A. 67661   Approval to open an interest-bearing bank account with Lone Star National Bank for retainage to be withheld from payments for contract C-17-292A-03-27 Amendment #2.
 
8.   Sheriff's Office:
 
A. 67729   Sheriff's Office OCDETF (1284):
Approval to accept OCDETF OT funds in the amount of 4,000.00 (in reference to Investigation Number SW-TXS-1048H).
 
9.   Constable Pct. #1:
 
A. 67569   Discussion, Consideration, and approval to appoint Ray Marroquin as a Reserve Deputy Constable by Constable Celestino Avila Jr., Constable Pct. 1, in accordance with Texas Local Government Code Section 86.012.
 
10.   Constable Pct. #3:
 
A. 67440   Requesting acceptance and approval of purchase of employee service years recognition plaques for the Hidalgo County Constable Pct. 3 Department.
 
11.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 67700   Requesting approval of Change of Partner Request Form for Mitel(previously known as Shortel) with authority for Executive Officer to sign document
 
C. 67655   Discussion, consideration and action updating address information regarding County's Section 111 Mandatory Reporting Profile Report and authority for County Executive Officer to sign all related documents.
 
D. 67617   Title VI/Nondiscrimination:
Discussion, consideration, and approval of revisions to the Hidalgo County Title VI/Nondiscrimination Plan.
 
E. 67733   IT for HEALTH DEPARTMENT:
Authorization and approval to purchase new wireless devices with data service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
Qty: Description: User: Service Plan: Equipment:
10 New device with data service Environmental Office Use Mobile Broadband Unl @ $37.99/each per month Apple iPad 9.7"-32GB @ $359.99/each (one time charge)
 
12.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 67720   Policy changes Classification and Compensation Plan policies and procedures:
1. Approval to revise Section 8.02 (3) of the Classification and Compensation Plan related to probationary employees.
2. Approval to revise Section 8.03 (2) of the Classification and Compensation Plan related to Discretionary Step Professional.
3. Approval of revised of Job Descriptions.
4. Appointment to the Classification and Compensation Plan - Issue Resolution Committee.
 
C. 67566   Criminal District Attorney (1100):
1. Approval of the following personnel actions, effective next full pay period 11/26/2018:
Action Dept./Prg. Slot # Position Title Current Proposed
Add Auto Allowance 080-017 0008 Assistant District Attorney II G15S02 G15S02
080-002 A152 $0.00 $900.00

2. Approval to delete Slot # A150 from program 080-002, auto allowance in the amount of $900.00.
 
D. 67725   Criminal District Attorney (1100):
Approval to create one (1) Temporary Full-Time position, effective next full pay period 11/26/2018 thru 12/28/2018:
Action Dept./Prg. Slot # Position Title Grade
Create 080-002 T152 Courier 03
 
E. 67654   389th District Court (1100):
Approval of the following personnel actions, effective next full pay period 11/26/2018:
Action Dept./ Prg. Slot # Position Title Grade & Step Interpreter Allowance
Delete Interpreter Allowance 008-001 0004 Assistant Court Coordinator (DC) G13S08 $3,500.00
Add Interpreter Allowance 008-001 0002 Court Coordinator (DC) G16S01 $3,500.00
 
F. 67597   Health - PHHS Grant (1293):
1. Approval of the following personnel actions, effective upon Commissioners' Court approval:
Action Dept./Prg. Slot # Position Title Grade
Create 340-070 0002 Public Health Education Coordinator 14

2. Approval to revise the (CCP) Classified Positions List.
 
G. 67629   Health (1100):
Approval of the following personnel actions, effective next full pay period 11/26/2018:
Action Dept./Prg. Slot # Position Title Grade/Step
Delete 340-003 0094 Clerk III G05S01
Create 340-001 0061 Clerk II G03S04
 
H. 67688   Sheriff (1100):
1. Approval of the following personnel actions effective next full pay period 11/26/2018:
Action Dept./ Prg. Slot # Position Title Grade
Delete 280-001 0379 Systems Network Administrator 11
Delete 280-001 0364 Crime Victim Liaison 10
Create 280-001 0431 System Support Specialist II 13
Create 280-001 0432 Coordinator II, Victims Assistance 11

2. Approval to delete the position title "Systems Network Administrator" from the Classified Position List.
 
I. 67721   Pct. 2 CRC - Alamo (1100):
Approval of the following personnel actions effective next full pay period 11/26/2018:
Action Dept./Prg. Slot # Position Title Grade
Delete 122-082 0005 Clerk I 01
Create 122-082 0006 Clerk II 03
 
J. 67744   Pct. 4 Road Maintenance (1200):
Approval of the following personnel actions, effective next full pay period 11/26/2018:
Action Dept./Prg. Slot # Position Title Grade Auto Allowance
Delete slot & Auto Allowance 124-007 0001 Executive Assistant III 15 $5,000.00
Delete 124-007 0056 Accounts Payable Specialist I 06 N/A
Create 124-007 0090 Executive Assistant II 13 N/A
Create 124-007 0091 Director of Administration 17 N/A
 
13.   Urban County:
 
A. 67704   Requesting approval of Year 31 (2018) Urban County Program Interlocal Agreements with (15) participating cities and authorization for Hidalgo County Judge Ramon Garcia to sign any and all agreements.
 
B. 67680   1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering-Construction Materials Geo-Technical Testing services

2. Presentation of the scoring grid for the purpose of ranking by CC of at least three (3) Construction Materials Geo-Technical Testing engineering firms from the County's approved "pool" as graded and evaluated by the City of Granjeno, Urban County Porgram, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) Granjeno Parks, Recreational Facility & Improvement (Phase III) funds.
Professional Service Firm Grade Ranked
Raba-Kistner Consultants, Inc. 99.00%
Terracon Consultants, Inc. 91.66%
Professional Service Industries 89.33%

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ___________________ for the provision of Construction Materials Geo-technical Testing Service for an Urban County Program Year 30 (2017) Granjeno Parks, Recreational Facility & Improvements (Phase III) project.
 
C. 67666   1. "Subject to: HB 1295 Compliance." Requesting approval of a best and final negotiated contract for professional engineering services with Cruz-Hogan Consultants, Inc., in the amount of $30,633.00 utilizing CDBG FY 30 (2017) City of Weslaco - Water/Sewer Improvement funds.
2. Approval of Work Authorization No. 1 for Cruz-Hogan Consultants, Inc in the amount of $30,633.00.
 
14.   Health & Human Services Department:
 
A. 67594   1. Requesting approval to accept the Public Health Emergency Preparedness grant contract Amendment No. 537-18-0176-00001, Amendment No. 02. The purpose of the amendment is to increase the contract by $100,000.00 for FY 2019.
2. Requesting approval for County Judge to e-sign the contract amendment.
3. Requesting approval of the Certification of Revenue as approved by County Auditor in the amount of $100,000.00.
4. Requesting approval of the appropriation of additional funds in the amount of $100,000.00.
 
B. 67612   1. Requesting approval to accept the TB/PC Federal grant contract #HHS000036000012 Amendment No. 1 in the amount of $437,771.00 for the period of 01/01/2019 to 12/31/2019.
2. Requesting approval for County Judge to e-sign the TB/PC Federal grant contract Amendment.
3. Requesting approval of the Certification of Revenue in the amount of $437,771.00 as approved by County Auditor.
4. Requesting approval of the budget appropriation in the amount of $437,771.00 in grant funds and $87,554.00 in local match funds.
 
C. 67572   1. Requesting approval to accept the Preventive Health and Health Services grant contract Amendment No. 537-17-0287-00001 Amendment No. 2. The purpose of the Amendment is to shift funds between budget categories on the Categorical Budget.
2. Requesting approval for County Judge to e-sign the contract amendment.
 
D.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
E.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
15.   Fire Marshal's Office:
 
A. 67626   Discussion and approval of the following 2019 Rural Emergency Services Interlocal Agreement(s) with:
1.) City of Alamo
2.) City of Alton
3.) City of Donna
4.) City of Edcouch
5.) City of Edinburg
6.) City of Hidalgo
7.) City of La Villa
8.) City of Linn-San Manuel
9.) City of McAllen
10.) City of Mission
11.) City of Monte Alto
12.) City of Peñitas
13.) City of San Juan
14.) City of Sullivan
15.) City of La Joya
 
B. 67593   Requesting authorization and approval to purchase promotional items under "Public Purpose" [pursuant to the Texas Constitution Article 3 - Sec. 52], to include but not limited to pens, pins, table cloths, canopies, and display backdrops. These items will be used by the Fire Marshal's office at numerous programs and events to train, inform, educate, relate progress, and report important information to the public. All promotional items acquired will be through the County Requisition (#382481) and Purchase Order procedures with proper and available funding.
 
16.   Adult Probation:
 
A. 67698   Acceptance of Statement of Financial Position for FY18
 
17.   Elections Administration:
 
A. 67523   Discussion on Election Updates
 
B. 67667   1. Official canvassing of Election Results for the November 6, 2018 General Election as per Texas Election Code Section 67.003.
2. Official canvassing of Election Results for the November 6, 2018 Special Election of the 93rd District Court as per Texas Election Code Section 67.004.
 
C. 67665   Canvassing of the Election Results for the South Texas Independent School District's November 6, 2018 General Election per Texas Election Code 271.011 and Texas Education Code Section 26.34.
 
D. 67678   Approval of the 2018 November General Elections Service Contract between Hidalgo County and Hidalgo County Drainage District No. 1 for their election to be held on November 6, 2018.
 
18.   TX. Agri-Life Extension Services:
 
A. 67701   Texas A&M AgriLife Extension Service:
Requesting approval of ratification to accept the approval to extend the National Recreation & Park Association Grant through December 31, 2018.
 
19.   WIC:
 
A. 67671   Requesting approval for payment for the following invoices as claims with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
VENDOR LOCATION METER/ACCOUNT # SERVICE DATE OBJECT AMOUNT
Magic Valley Electric Cooperative Glasscock & 5 Mi Line Office Bldg. Unit D 1894197
1913947		 9/15/2018-9/30/2018
9/13/2018-9/30/2018		 622
622		 $107.70
$163.80
Sharyland Water Supply Corp. Glasscock N. 5 E 1/8 (N) 57485107 9/18/2018-9/30/2018 411
421		 $34.58
$11.96
City of Weslaco Water Dept. 417 S. Oregon 20-0200-03 9/07/2018-9/30/2018 411
421		 $54.72
$65.52
 
20.   Planning Department:
 
A. 67740   1. Preliminary Approval
a. Alaniz Estates Subdivision- Pct. 4 (Apolonio R. Melendez) (Iowa Road & Alamo Road)
No. of Lots: 2 Single Family and 1 Commercial
Flood Zone: B
Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Iowa Road side ditch.
ETJ: Yes, approved by the City of Edinburg.
Water: Yes, provided by North Alamo Water Supply Corporation
Sewer: Yes, OSSF’s
Paved: Yes, Iowa Road is paved.

b. Tierra Del Sol Acres Phase I Subdivision- Pct. 3 (Paul A. Daniec) (Mile 6 North Road & El Conejo Road)
No. of Lots: 31 Single Family
Flood Zone: C
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: No, Rural Area
Water: Yes, provided by Agua SUD
Sewer: Yes, OSSF’s
Paved: Yes, El Conejo Road and Mile 6 North Road are paved. 2 internal streets to be paved.

c. Las Encinitas Phase I Subdivision - Pct. 4 (Forrest N. Runnels, Jr.) (Monte Cristo Road & Brushline Road)
No. of Lots: 114 Single Family, 10 Commercial
Flood Zone: X
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: Yes, approved by the City of Edinburg.
Water: Yes, provided by North Alamo Water Supply Corporation
Sewer: Yes, OSSF’s
Paved: Yes, Monte Cristo Road is paved and 7 internal streets to be paved.

2. Final Approval
a. Speedy Gonzalez Acres Subdivision- Pct. 1 (Jose & Esmeralda Gonzalez) (Mile 2 ½ East Road & Mile 9 North Road)
No. of Lots: 5 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into
Mile 2 ½ East Road side ditch.
ETJ: Yes, approved by the City of Mercedes.
Water: Yes, provided by North Alamo Water Supply Corporation
Sewer: Yes, Sanitary Sewer provided by City of Mercedes.
Paved: Yes, Mile 2 ½ East Road is paved.

b. San Joaquin Estates Subdivision- Pct. 1 (Tillmin Welch) (Minnesota Road & Val Verde Road)
No. of Lots: 46 Single Family
Flood Zone: C
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: Yes, approved by the City of Donna.
Water: Yes, provided by North Alamo Water Supply Corporation
Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Corporation
Paved: Yes, Minnesota Road and 1 internal street are paved.

c. Alberta Springs Subdivision- Pct. 4 (Kyle Ruppert) (Alberta Road & Tower Road)
No. of Lots: 90 Single Family
Flood Zone: B
Drainage: Yes, Drainage will be provided by storm sewer system and will discharge onto the existing Trenton Drain Ditch.
ETJ: Yes, approved by the City of Edinburg.
Water: Yes, provided by North Alamo Water Supply Corporation
Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Corporation
Paved: Yes, Alberta Road and 4 internal streets are paved.

3. Final Approval with Variance Request and Financial Guarantee
a.Buckeye Estates Subdivision- Pct. 4 (Cassandra Y. Lozano) (Cesar Chavez Road & Davis Road)
No. of Lot: 1 Single Family
Flood Zone: X & AE
Drainage: Yes, Drainage will be provided by natural perculation within the proposed lot and surface runoff will be drained onto Cesar Chavez Road side ditch.
ETJ: Yes, approved by the City of Edinburg
Water: Yes, provided by North Alamo Water Supply Corporation
Sewer: Yes, OSSF has been escrowed.
Paved: Yes, Cesar Chavez Road is paved.
*Final Approval with Cash Deposit in the amount of $1,500.00 for 1 OSSF.
Variance request from:Hidalgo County Subdivision Rules Title “B” Chapter 2.8 under “Block and Lots” Section B.

4. Final Approval with Financial Guarantee
a. 6 Western Vegas Subdivision- Pct. 3 (Richard A. Garza) (Mile 6 North Road & Western Road)
No. of Lots: 12 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into
Mile 6 North Road and Western Road side ditches.
ETJ: Yes, approved by the City of Mission.
Water: Yes, provided by provided by Agua SUD
Sewer: Yes, OSSF’s have been escrowed.
Paved: Yes, Western Road and Mile 6 North Road are paved.
*Final Approval with Cash Deposit in the amount of $18,000.00 for 12 OSSF’s.
 
21.   Precinct #1 - Comm. Fuentes:
 
A. 67689   Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 38 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
22.   Precinct #2 - Comm. Cantu:
 
A. 67743   Proclamation recognizing November as "National Running Safety Month".
 
B. 67736   Pct 2 Various R&B Programs (1200):
1. Approval of certification of revenue as certified by the County Auditor for revenue received from the City of San Juan for Interlocal Agreement approved by Commissioners Court on 2/3/16 AI#53201 and Project Approved 2/16/16 AI#53412.
2. Approval of 2018 appropriation of funds into Pct 2 Various R&B Programs in the amount of $279,852.37.
 
C. 67712   1. Requesting approval to submit a grant application to the Valley Baptist Legacy Foundation in the amount of $500,000.00.
2. Requesting approval for the County Judge to sign all required documents.
 
D. 67730  
1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of San Juan, regarding the road construction and reconstruction of certain portions of Moore Rd for the Pct 2 Moore Road Project (654 LF E of Veterans Blvd to San Antonio Avenue).
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the Pct 2 Moore Road Project.
 
23.   Precinct #3 - Comm. Flores:
 
A. 67691   Requesting approval of an Order of the Commissioners Court for opening of an access road of FM 2993, as petitioned by property owners (Erasto Canales Family Ltd.) regarding a 9.27 acre tract of land left without access to public road
 
24.   Budget & Management:
 
A. 67747   Sheriff's Office - Violence Against Women Act (1284):
1. Authorization and approval to accept the Violence Against Women Act (VAWA) Grant (Award No. 3615001) in the amount of $260,435.04.
2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of the Certification of Revenues as certified by the County Auditor for the Violence Against Women Act (VAWA) Grant.
5. Approval of appropriation of funds for the Violence Against Women Act (VAWA) Grant.
 
B. 67749   Transfers In-General Fund (1284):
Approval of 2018 interfund transfer from Co Wide Adm-Contingency (1100) to Transfers In-General Fund (1284) in the amount of $106,374.88 to fund the total cash match required to appropriate funds for the Violence Against Women Act (VAWA) Grant.
 
C. 67599   Various Departments (1100):
Approval of the following salary schedule changes:
Action Dept./Prg. Slot # Position Title Current Grade/Step Proposed Grade/Step Effective Date
Step Adjustment (Promotion) 008-001 0002 Court Coordinator (DC) G16/S01 G16/S03 11/12/2018
Step Adjustment
(Lateral Transfer)		 026-001 0004 Bailiff G10/S01 G10/S09 11/19/2018
Step Adjustment
(Discretionary)		 080-002 0024 Assistant District Attorney II G15/S02 G15/S03 12/03/2018
Step Adjustment
(Discretionary)		 080-007 0137 Assistant District Attorney II G15/S02 G15/S03 12/03/2018
 
D. 67637   Discussion, consideration and acceptance of the Regional Solid Waste Grant FY 2018-2019 in the amount of $30,000.00 with authority for the County Judge to sign all required documents.
 
E. 67590   Approval to recognize remaining retainage as misc. revenues in the amount of $14,523.26 under CO2010AB (Fund 1342) for the Renovations and Annex of Modular Buildings Project (Contract# 12-204-10-16-OGG; Vendor: CAS Companies).
 
F.   Budget Appropriations:
 
1. 67591   Capital Project Funds - CO2010AB (1342):
a. Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings and misc revenue.
b. Approval of 2018 appropriation and interfund transfer from CO2010AB (Fund 1342) to debt service (Fund 1442) in the amount of $14,530.36.
 
2. 67651   Health Dept. - TB Control (1293):
a. Approval of unappropriation of funds in the amount of $605,561.00.
b. Approval of appropriation of funds in the amount of $605,561.00.
 
25.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 67763   Acceptance and approval to execute the final form of AIA Agreement with Rike Ogden Figueroa Allex Architects, Inc. in connection with the construction of "Hidalgo County Services Facility and Justice Center," subject to legal review.
 
2. 67769   Requesting authority to advertise and approval of the RFQ/P One-Step Packet (i.e., legal notice requirements, scope of services, evaluation criteria)for Construction Manager at Risk (CMAR) for County Services Facilities and Justice Center including the re-advertising of project if necessary and/or required.
 
3. 67742   a. Acceptance and approval to execute Amendment No. 3 between Hidalgo County and contractor, Morganti Texas, Inc. to modify and insert Exhibit I-Prevailing Wages Rates for the "Construction of New Hidalgo County Courthouse" Project.

b. Acceptance and approval to execute Amendment No. 4 between Hidalgo County and Contractor, Morganti Texas, Inc. to modify the Owner's Designated Representative for the Agreement to include Armando Garza, Jr. (as approved on CC 10/23/18)
 
4. 67748   Acceptance and approval to execute Amendment No. 1 between Hidalgo County and Terracon Consultants, Inc. to modify the Owner's Designated Representative for the Agreement to include Armando Garza, Jr. (as approved on CC 10/23/18)
 
5. 67717   Requesting approval of amendment no. 2 of Memorandum of Understanding between Hidalgo County and the Lower Rio Grande Valley Development Council in connection with shuttle services, as previously approved by CC on 07/31/18(Al-65904) provided thru Valley Metro pending final review and approval as to legal form by HC District Attorney's-Civil Litigation Section.
 
6. 67619   Ratification of disposal through donation to the joint effort between UT-RGV and the City of Edinburg through written request from Messrs. Edward Kuprel [City's Forrester] and Ricardo Ramirez Garcia-Rojas [Graduate Research Asst. for Agr./Env./Sust. Sciences Prog.] of salvage plant debris [banana plants] on site of the demolition of the Old Hidalgo County Jail located at NE corner of 12th & Loeb Streets in Edinburg, Texas pursuant to Tx Local Government Code 263.151 & 263.152 as confirmed/approval by HCCC through all the supporting documentation herein.
 
7. 67751   Acceptance and approval to execute Amendment No. 1 between Hidalgo County and Architect, HDR, Architecture, Inc., to modify the specific portion of Section 11.5 for the "Construction of the New Hidalgo County Courthouse" Project.
 
B.  
Executive Office
 
1. 67694   Requesting approval of an extension to purchase the insurance coverage and/or services for Excess Workers Compensation Insurance in the amount of $216,655.00 as described in the renewal offer through Montalvo Insurance Agency.
 
C.   Pct. 1
 
1. 67330   A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a "professional service";
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved pool" of professional Construction Material Testing/Geo Technical service providers required for(ON CALL) Construction Material Testing /Geo Technical Service projects located within Precinct No. 1:
Professional Construction Material Testing/Geo Technical Services Firms Grade Ranking
Professional Services Industries, Inc. (PSI) 92 2
Millennium Engineering Group 96 1
Fulcrum Consulting Services 89 3

C. Authority for the Purchasing Department to negotiate professional service agreements for the purpose of ON CALL Professional Construction Material Testing/Geo Technical Services for projects located within Hidalgo County Precinct No. 1 with No. 1 Ranked firm: ______________________.
 
D.   Pct. 2
 
1. 67767   a. Acceptance and approval to execute the final form of Prof. Engineering Services for Inspection, Material Testing, and Construction Management for the "Regional Linear Park Project-Phase II from Ridge Road to Hall Acres Road in Hidalgo County Precinct No. 2" with B2Z Engineering, LLC.

b. Requesting approval of Work Authorization #1 in the amount of $838,031.56 (C-18-164-11-20), for the "Regional Linear Park Project-Phase II from Ridge Road to Hall Acres Road in HC Precinct No. 2."
 
2. 67758   a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service

b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with Professional Engineering Services for Valle Alto Park-Youth Facility Project in Pct. 2:
QUINTANILLA, HEADLEY, AND ASSOC. INC. B2Z ENGINEERING LLC JAVIER HINOJOSA ENGINEERING, INC.
EVALUATOR NO. 1 96 98 95
RANKING

c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________.
 
3. 67735   Approval to purchase (2) 2019 Hino 338 Brush Truck in the amount of $182,985.84, through the County's membership/participation, TASB-BuyBoard Cooperative Purchasing Program's (Contract 521-16 exp: 11/30/19)with awarded vendor,Rush Truck Center for Commissioner Pct.2.
 
4. 67756   a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service;

b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with ON CALL-Professional Engineering Services for Precinct No.2 Projects (on an as needed basis):
B2Z ENGINEERING, LLC JAVIER HINOJOSA ENGINEERING SOUTH TEXAS INFRASTRUCTURE GROUP
EVALUATOR NO. 1 98 95 96
RANKING

c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________.
 
5. 67714   Approval of Work Authorization No. 1 (with an estimated cost of $8,218.00) as submitted by Terracon Consultants, Inc., Contract No. C-18-221-08-28 to provide construction material testing services for the Pct 2 Cesar Chavez (Bus 83-Hall Acres Rd) Road Project.
 
6. 67705   Approval of Work Authorization No. 2 (with an estimated cost of $6,525.00) as submitted by Terracon Consultants Inc., Contract No. C-18-221-08-28 to provide construction material testing services for the Pct 2 Hi-Line Road Project.
 
E.   Pct. 3
 
1. 67738   Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County(all funding sources) -"Disposal of Solid Waste"" -RFB No.: 2018-280-12-12-TDL, including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required.
 
2. 66269   Presentation of the sole bid received for the purpose of award to the responsible vendor meeting all specifications/requirements and the approval of contract document for project titled: Hidalgo County Pct 3-"Lease Land (approx. 5 acres) for Solid Waste Citizen Collection Site"RFB No.: 2018-170-07-11-SGS.
 
F.   Pct. 4
 
1. 67652   Requesting approval of Supplemental Agreement No.2 for services under Work Authorization No. 1, Contract No. C-18-130-04-03 Halff Associates Inc., due to modification to scope only, no change in fee or schedule.
 
2. 67303   Presentation of sole response received and meeting all specifications for the purpose of award and contract for RFB 2018-202 to Roy's Hauling Service for "Pit Run Caliche Base" subject to compliance with HB 1295.
 
G.   Elections Department
 
1. 67558   Acceptance and approval of "single" source/quote [due to supplier's standardization, warranty or other factors including supporting rationale from other counties herein] from EASY VOTE not to exceed the amount of $ 19,800.00 to include training/implementation one-time fee of $1,000.00 with authority for County Judge to sign the agreement
 
H.   Colonia Access Program Pct. 4
 
1. 67459   Presentation for discussion, consideration and action on a recommendation by project engineer, SAMES Engineering to award to the lowest responsible vendor Castle Enterprises, submitting the lowest and best bid [meeting all specifications]in the amount of $39,638.67 for Project with title & number: CAP-18-241-10-31-MEG "Road and Drainage Construction" for Ware Country Subdivision (CSJ# 3C1080794)a Pct.4 BCAP Project.
 
I.   Sheriff's Office
 
1. 67695   A. Requesting approval of final negotiated Professional Eng. Services Agreement with B2Z Engineering as it relates to Project 2018-273 "Design/Construction of Detention Barracks". Approved for negotiations by HCCC on 10/23/18 AI-67304.

B. Requesting approval of Work Authorization No. 1 in the amount of $ 74,265.52 for the Professional Eng. Services on the "Design/Construction of Detention Barracks"
 
2. 67692   Sheriff's Office
Requesting approval to purchase one (1) 2019 Ford Transit 250 vehicle through GoodBuy Purchasing Cooperative, Contract #18-18-8F000 through awarded vendor, Silsbee Ford Inc. in the amount of $32,565.00 to include delivery and a one time administration fee of $300.00
 
J.   Planning Department
 
1. 67657   A. Requesting approval for membership services under RTK Network Subscription Agreement for Planning Department with AllTerra Central, Inc.

B. Requesting approval for annual renewal for services required for the Trimble R6 Rover Kit for the life of the equipment.
 
K.   Auditor's Office
 
1. 67709   Requesting approval to enter into a consulting service agreement with Gray CPA Consulting, PC until completion of the project, under Option B - a prepayment by issuance of purchase order of a minimum of $5,000.00, where Hidalgo County Auditor's Office, the Client, will receive a 10% discount applied to all invoices submitted under this contract, pending legal approval.
 
L.   Co. Wide
 
1. 67627   Requesting approval to reject all proposals received for the project: "Solid Waste Collection" 2018-154-08-15-MEG for Hidalgo County.
 
26.   Open Forum
 
27.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 67609   Claim of Phoenix Loss Control, Inc.
 
D. 67770   Cause No. CCD-0457-A; City of Pharr v. Rafael Martinez, et al
 
28.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
29.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 67610   Claim of Phoenix Loss Control, Inc.
 
D. 67771   Cause No. CCD-0457-A; City of Pharr v. Rafael Martinez, et al
 
30.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
31.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
32.   Adjourn
 

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