1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 67693 Election Administration - Raul E. Sesin, P.E. C.F.M. A. Discussion, consideration and action, but not limited to the following: 1. Canvassing and Election returns, of the November 06, 2018 Special Bond Election. 6. 67732 Approval of the 2018 November General Elections Service Contract between Hidalgo County and Hidalgo County Drainage District No. 1 for the Hidalgo County Drainage District 2018 Bond Referendum election that was held on November 6, 2018. (Subject to Legal Review ) 7. 67708 Requesting approval of 2019 Holidays. 8. 67598 Requesting approval of Change Order No. 5 reflecting an increase in the amount of $96,346.00, and 60 contract days, in connection with Contract No. C-HCDD1-18-003-02-06 -Hidalgo County Drainage District No. 1 "Alamo Lateral & Cesar Chavez Drain Phase II Improvements (North of Canton Crossing, Canton Crossing, Alberta Crossing & Tower Crossing" with Venser Contractors, LLC, as recommended by HCDD1 Engineer, Mr Noe Saldivar, P.E., and approved by Mr. Raul E. Sesin, P.E., CFM. HCDD1 General Manager. 9. 67623 CIP 133-2012 Bonds Bdgt: 300-J09 Drain A. Application for payment No. 3 in the amount of $75,208.50 from Rigney Construction, LLC pertaining to Construction Contract No. HCDD1-18-015-03-28-J09 Drain Improvements Phase 2-Roadway & Field Crossings. Project Engineer: Robert Fina, P.E.-Tedsi Infrastructure Group PO#634435 10. 67628 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: CIP 133 Budget: 365 Rural Drainage Development Pct.2 A. Application for Payment No. 3 in the amount of $88,529.14 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-17-007-04-18-Minnesota -Cesar Chavez Drainage Improvements. Project Engineer: Eulalio Ramirez, P.E. -Quintanilla Headley & Associates PO#631956-18 11. 67615 Requesting approval to accept bids and approval to execute Requirements Agreements with multiple vendors submitting the lowest and best bid meeting all specified requirements for RFB No.HCDD1-18-053-10-10 "Inlet, Manholes, and Related Items", subject to legal review and compliance to HB1295 12. 67608 For Recording Purposes Only: General Fund 110 Budget: 006-M&O A. Acceptance of Certificate of Substantial Completion and Certificate of Substantial Completion from Mor-Wil, LLC pertaining Construction Contract No. HCDD1-17-022-05-16-Schunior Drain Ditch Improvements-FM 1423 (Val Verde Road) Project Engineer: Jose Noe Saldivar, P.E.-Drainage District No. 1 PO#632363 13. 67236 Requesting approval to complete and submit a credit application and agreement, as required by vendor, Northern Tool & Equipment/BlueTarp Financial, Inc., to stablish a District account for the purchase of hardware, tools and equipment, with authority for General Manager to sign credit application. 14. 67420 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, bid page, etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Purchase of One (1) Cast Iron Sluice Gate", RFB No. HCDD1-18-058-12-12, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 15. 67559 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Sale and Removal of Fill Dirt -Located at Delta Watershed", RFB No. HCDD1-18-064-12-12, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 16. 67727 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: CP 130 Budget: 005 New Administration Bldg A. Application for Payment No. B1061-06 in the amount of $395,827.16 from Bullard Construction, Inc. pertaining to Construction Contract No. HCDD1-18-002-05-22. Project Engineer: Halff and Associates Engineering PO#634554 17. 67741 Requesting authority to advertise and approval of RFQ packet (i.e., legal notice, requirements, evaluation criteria, etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Independent Financial Audit Services", RFQ No. HCDD1-19-001-12-12, including the re-advertisement of RFQ in the event SOQ's are rejected or no responses are received and services are still required. 18. 67754 Requesting approval of Maintenance Agreement with Hidalgo County Drainage District No. 1 and TxDot as it relates to the Alamo Expressway Ditch. 19. 67759 Requesting approval of Right of Entry with Luis Reyes III & Edith C. Reyes as it relates to the Pleasant view Dr drainage improvements and authority of the Chairman of the board to execute documents. 20. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. C. 67773 Cause No. CCD-0457-A; City of Pharr v. Rafael Martinez, et al 21. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 67772 Cause No. CCD-0457-A; City of Pharr v. Rafael Martinez, et al 22. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 23. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 24. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 67783 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report B. 67670 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of August 2018 and September 2018. 3. 2018 Intradepartmental Transfers: A. 67768 2018- Hidalgo County Sheriff's Office (1100) B. 67752 2018 - Jail (1100) C. 67753 2018 - Purchasing (1100) D. 67760 2018 - Constable Precinct 4 (1100) E. 67755 2018 - Public Affairs (1100) F. 67718 2018 - Constable Precinct 4 (1100) G. 67728 2018 - JP PCT. 2, PL 2 (1100) H. 67696 2018 - Human Resources (1100) I. 67697 2018- Adult Probation- DWI (1289) J. 67684 2018 - CRIM DA (1100) K. 67681 2018 - Planning Dept. (1100) L. 67685 2018 - COUNTY TREASURER (1100) M. 67677 2018 - Elections (1100) N. 67568 2018 - Constable Pct 1 (1100) O. 67578 2018 - DA Check Fraud (1222) P. 67632 2018 - HIDTA FED SHARING DOJ (1254) Q. 67551 2018 - HIDTA Chapter 59 (1251) R. 67633 2018 - Hidalgo County Sheriff's Office (1100) S. 67621 2018- Jail (1100) T. 67581 2018-206TH DC (1100) U. 67573 2018 - Health & Human Services Dept. / PHHS (1293) V. 67579 2018 - Heath & Human Services (1100) W. 67574 2018 - Health & Human Services Dept. / PHHS (1293) X. 67589 2018 - Health & Human Services Dept. / PHEP (1293) Y. 67596 2018 - Health & Human Services Dept. / Clinics (1100) Z. 67631 2018 - Health & Human Services Dept. / TB Fed (1293) AA. 67638 2018 - Health & Human Services Dept. / T.B. State (1293) BB. 67634 2018 - Health & Human Services Dept./ H.D. Adm (1293) CC. 67584 2018 - VETERANS SERVICE (1100) DD. 67611 2018 - Adult Probation HCEAS (1289) EE. 67646 2018 - CC7 (1100) FF. 67649 2018 - 449th District Court (1100) GG. 67550 2018 - Safety Division (1100) HH. 67745 2018 - Pct 1 R&B (1200) II. 67734 2018 - Pct 1 Parks - (1100) JJ. 67604 2018 - Pct.3 Rd. Maint. (1200) KK. 67587 2018 - Pct. 3 Sanitation (1100) LL. 67586 2018 - Pct. 3 Parks (1100) MM. 67585 2018 - Pct. 3 Adm. (1200) NN. 67650 2018 - Pct.4 Road Maint (1200) OO. 67737 2018 - Pct.4 Endowment (1100) PP. 67664 2018 - Pct.4 Admin (1200) QQ. 67757 2018 - Pct.4 C. Chvz (1351) 4. 2018 Interdepartmental Transfers: A. 67710 General Litigation (1100): Requesting approval of interdepartmental transfer from Insurance Acct. to General Litigation Acct. in the amount of $ 30,000.00 for settlement B. 67711 Pct 2 Hi Line Rd (Veterans Blvd-Stewart Rd) Prj (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Hi Line Rd (Veterans Blvd-Stewart Rd) Prj in the total amount of $95,279.00 to fund project expenditures. C. 67713 Pct 2 Cesar Chavez Rd (Bus 83-Hall Acres Rd) Prj (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Cesar Chavez Rd (Bus 83-Hall Acres Rd) Project in the total amount of $8,218.00 to fund project expenditures. D. 67726 Purchasing (1100) : Approval of interdepartmental transfer from Purchasing Department (1100) to Facilities Management (1100) in the amount of $6,650.00 pending project for office doors. E. 67723 Pct 1 Sanitation: Approval of 2018 interdepartmental transfer from Pct. 1 Parks (program 013) to Pct. 1 Sanitation (program 001) in the amount of $7,000.00 to cover current expenditures. F. 67707 County Treasurer (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to County Treasurer in the amount of $19,238.00 to fund travel expenses for the newly elected County Treasurer and pay bond requirements. G. 67683 WIC Ineligible Costs (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm-Contingency to WIC Ineligible Costs in the amount of $500.00 to pay FY18 utilities. H. 67663 Pct. 4 (1100): Approval of interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Sanitation (program 001) in the amount of $600.00. 5. Planning Department: A. 67679 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Treasurer: A. 67674 Approval to pay for travel expenses and registration for Treasurer-Elect Lita L. Leo to attend the 2018 New Treasurers' Seminar on December 11-14, 2018. 7. Monthly Fee Reports: A. 67576 District Clerk Fee report for the month of October 2018 $447,722.51 B. 67575 District Attorney's Office Check Fraud Fees Monthly Report - October 2018 8. Tax Refunds: A. 67592 Account Number Payer Amount E3348.00.000.0001.00 BVP Veranda Place LP $19,106.36 9. Membership Dues/Certifications: A. 67682 County Auditor: Requesting approval to pay 2018-2019 membership dues to The Institute of Internal Auditors for County Auditor Maria A. Duran, CPA, and Yvonne Torres, Revenue Compliance Supervisor, in the amount of $160.00 each, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. B. 67563 Fire Marshal: Requesting approval to pay required certification renewal fees and applicable late fees in the total amount of $787.50 payable to the Texas Commission on Fire Protection for Hidalgo County Fire Marshal's Office employees and Auxiliary Deputies with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. C. 67580 District Attorney (1100): Requesting approval to pay membership dues for the Texas Department & County Association (TDCCA) for the following employee: Minette Ichick Mukum, in the amount of $60.00 (Requistion #382400), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor. D. 67446 Purchasing Department: 1. Approval to add additional memberships for The Institute for Public Procurement (NIGP) previous agenda item was AI 63041 dated 1/09/18 and this action is needed to update employees list of memberships; 2. Approval to pay invoice and or the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor's office. 10. Budget & Management: A. 67687 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 1-15, 2018 in the amount of $55,158.09 and requesting approval of wire transfer. B. 67647 1. Approval of reimbursement in the amount of $831,069.17 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 10/25/18 to 11/07/18. 10/25-31/18 $370,245.40 11/01-07/18 $460,823.77 TOTAL $831,069.17 2. Approval of wire transfer to cover claims paid. 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 67702 Requesting authority to purchase staff portraits for the Hidalgo County Sheriff's Office: (4) 8"x10" at ($25.00/each), (2) 5"x7" (set of 2) at ($25.00/pair), (2) CD of Enhanced Images at ($50.00/each), (6) Name Plates at ($7.25/each) and (2) studio sitting fees at ($45.00/each) with Treviño's Digital Photography through requisition# 382757 in the amount of ($383.50). B. 67706 Requesting approval of payment on invoice #18K2 in the amount $25,246.33 submitted by Alpha Infrastructure Engineering, PLLC., in connection with engineering services provided under Contract C-18-197-07-31 (WA#1), for Pct. 1 Road Infrastructure Assessment Ph1. C. 67662 Requesting approval to enter into a one (1) year Commercial Fire Monitoring Agreement in the amount of $479.88 per year commencing 11/20/18 -11/19/2019 with an automatic renewal under the same rates, terms and conditions with Triple R Fire and Safety, with authority for County Judge to execute agreements, for the following location: 1902 Joe Subject to compliance with all required/statutory documentation. D. 67672 Requesting approval of payment for the following invoice listed below submitted by the project engineer, Halff Associates for engineering services provided for Pct.4 Memorial Park. Project Name Invoice Date Invoice # Amount PO# Memorial Park 11/14/2018 00018037 $198,257.00 780794 E. 67653 Approval of the following invoices (for processing and payment) as submitted by contracted project engineer L&G Consulting Engineers Inc. and contractor Texas Cordia Construction, LLC. Invoice No. Date Project Amount P.O. No. 11327253 10/31/2018 Cesar Chavez Re-Alignment WA#1 $8,120.00 783997 11327268 10/31/2018 FM 2220 (Ware Road) Mile 5 to FM1925 $52,525.28 728311 11327254 10/31/2018 FM 2220 (Ware Road) Mile 3 to 5 $9,261.08 736559 9 11/05/2018 10th St. Extension Project $516,635.18 774917 F. 67505 Clarification on sole bidder for Ceiling Tiles in regards to Contract# C-18-102-05-09, Construction Building Materials & Related Supplies" - Matt's Building Materials. Bid Page and Matt's Bid Response on sizes. Item: W. Ceiling Tiles- Sizes Correct tile sizes are indicated in Clarification Exhibit "B" Bid Page Matt's - Bid Response Clarification 1. 2 x 2 65 sq. ft. 2 x 2 64 sq. ft. 64 sq ft. - correct size-(65 sq ft. non existing 2. 2 x 4 64 sq. ft. 2 x 4 64 sq. ft. 80 sq. ft. - correct size H. 67554 Acceptance and approval to exercise the County's option to utilize the first (1st) [of two (2) one (1) year renewal options] under contract C-17-320-10-30 [under same rates, terms and conditions] with vendor, Stericycle, Inc. for the provision of "Bio-Hazardous Waste Disposal and/or Medical Waste Disposal Services" for County of Hidalgo with compliance to HB 1295. I. 67570 Requesting ratification and approval of name change for Purchasing Cooperative formally known as NJPA (National Joint Power Alliances) under current contract no. E-15-438-11-17 to, Sourcewell (as attached hereto). J. 67583 Requesting approval of Work Authorization No. 7 invoice #40052 in the amount of $ 5,162.34 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" to provide "Preliminary Design and Construction Phase Services for the County Service Facility", located in Hidalgo County Precinct 4. K. 67618 JP4 PL2 is requesting approval to enter into a 48 month capital lease agreement with G.E. Capital Information Technology Solutions, dba Ricoh USA, Inc. Department Req # Term Model Monthly Payment JP4 PL2 00382463 48 months MPC4504EX $321.24 L. 67630 Approval for clarifications for AI-66377 [CC 11/06/18] for the County Wide Interpreter/Translators for C-18-244-11-06, including, but not limited to the following: 1. Re-state for documentation purposes all the names already contained in the document as the individual interpreters/translators that will be the personal services providers; and, 2. Re-state that the hearing devices are for the purpose of those individuals in need to "hear/listen" to the translation being made by the personal services providers individuals interpreting/translating. M. 67549 Authority to advertise and approval of procurement packet for "Employee Physical & Mental Health Wellness Program" for Hidalgo County Sheriff's Office with authority to re-advertise if and/when required/necessary. N. 67616 Acceptance & Approval of payment for “Application and Certification for Payment No. 3” as (set forth below) and as submitted by Hunt & Woodruff Construction Company LLC (JOC) for the conversion and renovation of cells at the Hidalgo County Sheriff's Adult Detention Facility through HC's membership/participation with Purchasing Cooperative of America contract #3-100-14. Invoice Date Invoice # Amount Due 10/25/18 H&W Job 18-003 $60,241.90 O. 67606 PCT. #1: Requesting approval to pay invoice #10013 in the amount of $2,451.39 for engineering services rendered for Sunset Park Operations Facility - WA#1, as submitted by project professional services provider: B2Z Engineering, LLC. P. 67639 Requesting approval to pay invoice #00017559 by project engineer, Halff & Assoc. in the amount of $3,060.84 for services rendered in connection with the build back of Pct. 1 Administration office complex-WA#1. Q. 67607 PCT. #1: Requesting approval to pay invoice #10012 in the amount of $2,409.18 for services rendered in connection with Tax Office Project - WA#1, as submitted by project professional services provider: B2Z Engineering, LLC. R. 67567 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# County Wide Shop Facility Project 11/01/18 20103 $ 4,222.09 760512 Las Milpas Park Youth Facility Project 11/01/18 20104 $ 2,184.47 767363 Military Highway Extension Project 11/01/18 20105 $13,671.88 779323 Off-System Bridge Traffic Devices Project 11/01/18 20106 $ 8,704.01 782931 N. San Juan Park Swimming Pool Project 11/01/18 20107 $ 3,884.19 782815 S. 67588 Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Dicker Road Project 10/31/18 11327213 $ 654.45 749052 Dicker Road Project 10/31/18 11327214 $ 1,036.90 762740 Eldora Road Project 10/31/18 11327217 $26,729.10 764302 Cesar Chavez Road Project 10/31/18 11327219 $18,571.18 732294 Eldora Road Project 10/31/18 11327220 $19,985.16 732796 SH 107/BUS 281 Intersection & Drainage Improvement Project 10/31/18 11327221 $25,312.06 750481 Dicker Road Project 10/31/18 11327226 $ 8,610.84 778854 Nolana Loop Project 10/31/18 11327236 $56,987.42 760468 Regional Linear Park Project 10/31/18 11327243 $ 5,476.63 764213 Regional Linear Park Project 10/31/18 11327248 $ 4,943.76 779803 T. 67571 Approval of payment application No. 23 in the amount of $25,116.69 as submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Consulting Engineers Inc. U. 67441 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft agreement, etc.) as attached hereto for: Hidalgo County Health Department-"Purchase of Mosquito Control Chemicals"- RFB No.: 2018-248-00-00-SGSm including the re-advertisement of project in the event No Bids are Received and/or are rejected and project is still required. V. 67595 Approval of the addition of fuel card users including, but not limited to, the following: 1. Hidalgo County Adult Probation Department: Fuel Card User 2. Hidalgo County Sheriff's Office- Fuel Card/User
67750 Approval of Application for Payment No. 1 in the amount of $ 205,324.61 for the Precinct 1 Build Back Services as submitted by contractor, Servpro of Harlingen/San Benito through Contract C-18-223-07-31 and as reviewed by the project engineer, Halff Associates.
67530 The 430th State District Court is requesting approval to enter into a 48 month capital lease agreement with G.E. Capital Information Technology Solutions, dba Ricoh USA, Inc. Department Req # Term Model Monthly Payment 430th District Court 0037123 48 months MPC4504EX $252.26
County Judge's Office: A. 67765 Resolution in support of the Veterans Crisis Line, which features a toll free number 1-800-273-8255, press 1; online chat at www.veteranscrisisline/chat; and text-messaging service at 838255. B. 67764 1. Presentation and approval of Hidalgo County Small Town Economic Development Grant Program awardees as ranked by the Hidalgo County Small Town Economic Development Grant Program Evaluation Committee. 2. Approval of Hidalgo County Small Town Economic Development Grant Program Agreement by and between Hidalgo County and program awardees.
Precinct #2 - Comm. Cantu: A. 67743 Proclamation recognizing November as "National Running Safety Month".
Precinct #3 - Comm. Flores: A. 67691 Requesting approval of an Order of the Commissioners Court for opening of an access road of FM 2993, as petitioned by property owners (Erasto Canales Family Ltd.) regarding a 9.27 acre tract of land left without access to public road
C. 67766 1. Requesting waiver of the Hidalgo County Tax Increment Reinvestment Zone (TIRZ) Policy, as to term. 2. Requesting approval of Amendment and Restated Interlocal Agreement between Hidalgo County, City of Penitas, and Reinvestment Zone Number One, City of Penitas.
District Attorney's Office: A. 67660 Discussion, Consideration and Action acknowledging the Memorandum of Understanding between the Hidalgo County District Attorney's Office and South Texas College Continuing Education. The purpose is to collaborate and provide Continuing Education Units (CEUs) to participants of Law Enforcement courses. B. 67719 Hidalgo County DA's Office - Domestic Violence Specialty Prosecutor Grant (DVSP) Grant (1281): Approval to submit a DVSP Grant #2931304 budget adjustment to the Office of the Governor (OOG). C. 67600 Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG). D. 67620 Requesting approval of a one time waiver of the Hidalgo County Travel Policy, Section 9, Coordination of Travel. BPU Grant Funds will be utilized for the payment of mileage to employee no. 172138 in the total amount of $119.90.
County Treasurer - Norma Garcia: A. 67661 Approval to open an interest-bearing bank account with Lone Star National Bank for retainage to be withheld from payments for contract C-17-292A-03-27 Amendment #2.
Sheriff's Office: A. 67729 Sheriff's Office OCDETF (1284): Approval to accept OCDETF OT funds in the amount of 4,000.00 (in reference to Investigation Number SW-TXS-1048H).
Constable Pct. #1: A. 67569 Discussion, Consideration, and approval to appoint Ray Marroquin as a Reserve Deputy Constable by Constable Celestino Avila Jr., Constable Pct. 1, in accordance with Texas Local Government Code Section 86.012.
Constable Pct. #3: A. 67440 Requesting acceptance and approval of purchase of employee service years recognition plaques for the Hidalgo County Constable Pct. 3 Department.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 67700 Requesting approval of Change of Partner Request Form for Mitel(previously known as Shortel) with authority for Executive Officer to sign document C. 67655 Discussion, consideration and action updating address information regarding County's Section 111 Mandatory Reporting Profile Report and authority for County Executive Officer to sign all related documents. D. 67617 Title VI/Nondiscrimination: Discussion, consideration, and approval of revisions to the Hidalgo County Title VI/Nondiscrimination Plan. E. 67733 IT for HEALTH DEPARTMENT: Authorization and approval to purchase new wireless devices with data service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Description: User: Service Plan: Equipment: 10 New device with data service Environmental Office Use Mobile Broadband Unl @ $37.99/each per month Apple iPad 9.7"-32GB @ $359.99/each (one time charge)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 67720 Policy changes Classification and Compensation Plan policies and procedures: 1. Approval to revise Section 8.02 (3) of the Classification and Compensation Plan related to probationary employees. 2. Approval to revise Section 8.03 (2) of the Classification and Compensation Plan related to Discretionary Step Professional. 3. Approval of revised of Job Descriptions. 4. Appointment to the Classification and Compensation Plan - Issue Resolution Committee. C. 67566 Criminal District Attorney (1100): 1. Approval of the following personnel actions, effective next full pay period 11/26/2018: Action Dept./Prg. Slot # Position Title Current Proposed Add Auto Allowance 080-017 0008 Assistant District Attorney II G15S02 G15S02 080-002 A152 $0.00 $900.00 2. Approval to delete Slot # A150 from program 080-002, auto allowance in the amount of $900.00. D. 67725 Criminal District Attorney (1100): Approval to create one (1) Temporary Full-Time position, effective next full pay period 11/26/2018 thru 12/28/2018: Action Dept./Prg. Slot # Position Title Grade Create 080-002 T152 Courier 03 E. 67654 389th District Court (1100): Approval of the following personnel actions, effective next full pay period 11/26/2018: Action Dept./ Prg. Slot # Position Title Grade & Step Interpreter Allowance Delete Interpreter Allowance 008-001 0004 Assistant Court Coordinator (DC) G13S08 $3,500.00 Add Interpreter Allowance 008-001 0002 Court Coordinator (DC) G16S01 $3,500.00 F. 67597 Health - PHHS Grant (1293): 1. Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./Prg. Slot # Position Title Grade Create 340-070 0002 Public Health Education Coordinator 14 2. Approval to revise the (CCP) Classified Positions List. G. 67629 Health (1100): Approval of the following personnel actions, effective next full pay period 11/26/2018: Action Dept./Prg. Slot # Position Title Grade/Step Delete 340-003 0094 Clerk III G05S01 Create 340-001 0061 Clerk II G03S04 H. 67688 Sheriff (1100): 1. Approval of the following personnel actions effective next full pay period 11/26/2018: Action Dept./ Prg. Slot # Position Title Grade Delete 280-001 0379 Systems Network Administrator 11 Delete 280-001 0364 Crime Victim Liaison 10 Create 280-001 0431 System Support Specialist II 13 Create 280-001 0432 Coordinator II, Victims Assistance 11 2. Approval to delete the position title "Systems Network Administrator" from the Classified Position List. I. 67721 Pct. 2 CRC - Alamo (1100): Approval of the following personnel actions effective next full pay period 11/26/2018: Action Dept./Prg. Slot # Position Title Grade Delete 122-082 0005 Clerk I 01 Create 122-082 0006 Clerk II 03 J. 67744 Pct. 4 Road Maintenance (1200): Approval of the following personnel actions, effective next full pay period 11/26/2018: Action Dept./Prg. Slot # Position Title Grade Auto Allowance Delete slot & Auto Allowance 124-007 0001 Executive Assistant III 15 $5,000.00 Delete 124-007 0056 Accounts Payable Specialist I 06 N/A Create 124-007 0090 Executive Assistant II 13 N/A Create 124-007 0091 Director of Administration 17 N/A
Urban County: A. 67704 Requesting approval of Year 31 (2018) Urban County Program Interlocal Agreements with (15) participating cities and authorization for Hidalgo County Judge Ramon Garcia to sign any and all agreements. B. 67680 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering-Construction Materials Geo-Technical Testing services 2. Presentation of the scoring grid for the purpose of ranking by CC of at least three (3) Construction Materials Geo-Technical Testing engineering firms from the County's approved "pool" as graded and evaluated by the City of Granjeno, Urban County Porgram, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) Granjeno Parks, Recreational Facility & Improvement (Phase III) funds. Professional Service Firm Grade Ranked Raba-Kistner Consultants, Inc. 99.00% Terracon Consultants, Inc. 91.66% Professional Service Industries 89.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ___________________ for the provision of Construction Materials Geo-technical Testing Service for an Urban County Program Year 30 (2017) Granjeno Parks, Recreational Facility & Improvements (Phase III) project. C. 67666 1. "Subject to: HB 1295 Compliance." Requesting approval of a best and final negotiated contract for professional engineering services with Cruz-Hogan Consultants, Inc., in the amount of $30,633.00 utilizing CDBG FY 30 (2017) City of Weslaco - Water/Sewer Improvement funds. 2. Approval of Work Authorization No. 1 for Cruz-Hogan Consultants, Inc in the amount of $30,633.00.
Health & Human Services Department: A. 67594 1. Requesting approval to accept the Public Health Emergency Preparedness grant contract Amendment No. 537-18-0176-00001, Amendment No. 02. The purpose of the amendment is to increase the contract by $100,000.00 for FY 2019. 2. Requesting approval for County Judge to e-sign the contract amendment. 3. Requesting approval of the Certification of Revenue as approved by County Auditor in the amount of $100,000.00. 4. Requesting approval of the appropriation of additional funds in the amount of $100,000.00. B. 67612 1. Requesting approval to accept the TB/PC Federal grant contract #HHS000036000012 Amendment No. 1 in the amount of $437,771.00 for the period of 01/01/2019 to 12/31/2019. 2. Requesting approval for County Judge to e-sign the TB/PC Federal grant contract Amendment. 3. Requesting approval of the Certification of Revenue in the amount of $437,771.00 as approved by County Auditor. 4. Requesting approval of the budget appropriation in the amount of $437,771.00 in grant funds and $87,554.00 in local match funds. C. 67572 1. Requesting approval to accept the Preventive Health and Health Services grant contract Amendment No. 537-17-0287-00001 Amendment No. 2. The purpose of the Amendment is to shift funds between budget categories on the Categorical Budget. 2. Requesting approval for County Judge to e-sign the contract amendment. D. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures E. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Fire Marshal's Office: A. 67626 Discussion and approval of the following 2019 Rural Emergency Services Interlocal Agreement(s) with: 1.) City of Alamo 2.) City of Alton 3.) City of Donna 4.) City of Edcouch 5.) City of Edinburg 6.) City of Hidalgo 7.) City of La Villa 8.) City of Linn-San Manuel 9.) City of McAllen 10.) City of Mission 11.) City of Monte Alto 12.) City of Peñitas 13.) City of San Juan 14.) City of Sullivan 15.) City of La Joya B. 67593 Requesting authorization and approval to purchase promotional items under "Public Purpose" [pursuant to the Texas Constitution Article 3 - Sec. 52], to include but not limited to pens, pins, table cloths, canopies, and display backdrops. These items will be used by the Fire Marshal's office at numerous programs and events to train, inform, educate, relate progress, and report important information to the public. All promotional items acquired will be through the County Requisition (#382481) and Purchase Order procedures with proper and available funding.
Adult Probation: A. 67698 Acceptance of Statement of Financial Position for FY18
Elections Administration: A. 67523 Discussion on Election Updates B. 67667 1. Official canvassing of Election Results for the November 6, 2018 General Election as per Texas Election Code Section 67.003. 2. Official canvassing of Election Results for the November 6, 2018 Special Election of the 93rd District Court as per Texas Election Code Section 67.004. C. 67665 Canvassing of the Election Results for the South Texas Independent School District's November 6, 2018 General Election per Texas Election Code 271.011 and Texas Education Code Section 26.34. D. 67678 Approval of the 2018 November General Elections Service Contract between Hidalgo County and Hidalgo County Drainage District No. 1 for their election to be held on November 6, 2018.
TX. Agri-Life Extension Services: A. 67701 Texas A&M AgriLife Extension Service: Requesting approval of ratification to accept the approval to extend the National Recreation & Park Association Grant through December 31, 2018.
WIC: A. 67671 Requesting approval for payment for the following invoices as claims with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. VENDOR LOCATION METER/ACCOUNT # SERVICE DATE OBJECT AMOUNT Magic Valley Electric Cooperative Glasscock & 5 Mi Line Office Bldg. Unit D 1894197 1913947 9/15/2018-9/30/2018 9/13/2018-9/30/2018 622 622 $107.70 $163.80 Sharyland Water Supply Corp. Glasscock N. 5 E 1/8 (N) 57485107 9/18/2018-9/30/2018 411 421 $34.58 $11.96 City of Weslaco Water Dept. 417 S. Oregon 20-0200-03 9/07/2018-9/30/2018 411 421 $54.72 $65.52
*A portion of this clip is without audio* Planning Department: A. 67740 1. Preliminary Approval a. Alaniz Estates Subdivision- Pct. 4 (Apolonio R. Melendez) (Iowa Road & Alamo Road) No. of Lots: 2 Single Family and 1 Commercial Flood Zone: B Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Iowa Road side ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s Paved: Yes, Iowa Road is paved. b. Tierra Del Sol Acres Phase I Subdivision- Pct. 3 (Paul A. Daniec) (Mile 6 North Road & El Conejo Road) No. of Lots: 31 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: No, Rural Area Water: Yes, provided by Agua SUD Sewer: Yes, OSSF’s Paved: Yes, El Conejo Road and Mile 6 North Road are paved. 2 internal streets to be paved. c. Las Encinitas Phase I Subdivision - Pct. 4 (Forrest N. Runnels, Jr.) (Monte Cristo Road & Brushline Road) No. of Lots: 114 Single Family, 10 Commercial Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s Paved: Yes, Monte Cristo Road is paved and 7 internal streets to be paved. 2. Final Approval a. Speedy Gonzalez Acres Subdivision- Pct. 1 (Jose & Esmeralda Gonzalez) (Mile 2 ½ East Road & Mile 9 North Road) No. of Lots: 5 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Mile 2 ½ East Road side ditch. ETJ: Yes, approved by the City of Mercedes. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by City of Mercedes. Paved: Yes, Mile 2 ½ East Road is paved. b. San Joaquin Estates Subdivision- Pct. 1 (Tillmin Welch) (Minnesota Road & Val Verde Road) No. of Lots: 46 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Corporation Paved: Yes, Minnesota Road and 1 internal street are paved. c. Alberta Springs Subdivision- Pct. 4 (Kyle Ruppert) (Alberta Road & Tower Road) No. of Lots: 90 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by storm sewer system and will discharge onto the existing Trenton Drain Ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Corporation Paved: Yes, Alberta Road and 4 internal streets are paved. 3. Final Approval with Variance Request and Financial Guarantee a.Buckeye Estates Subdivision- Pct. 4 (Cassandra Y. Lozano) (Cesar Chavez Road & Davis Road) No. of Lot: 1 Single Family Flood Zone: X & AE Drainage: Yes, Drainage will be provided by natural perculation within the proposed lot and surface runoff will be drained onto Cesar Chavez Road side ditch. ETJ: Yes, approved by the City of Edinburg Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF has been escrowed. Paved: Yes, Cesar Chavez Road is paved. *Final Approval with Cash Deposit in the amount of $1,500.00 for 1 OSSF. Variance request from:Hidalgo County Subdivision Rules Title “B” Chapter 2.8 under “Block and Lots” Section B. 4. Final Approval with Financial Guarantee a. 6 Western Vegas Subdivision- Pct. 3 (Richard A. Garza) (Mile 6 North Road & Western Road) No. of Lots: 12 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Mile 6 North Road and Western Road side ditches. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by provided by Agua SUD Sewer: Yes, OSSF’s have been escrowed. Paved: Yes, Western Road and Mile 6 North Road are paved. *Final Approval with Cash Deposit in the amount of $18,000.00 for 12 OSSF’s.
Precinct #1 - Comm. Fuentes: A. 67689 Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 38 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356) with authority for the County Judge to sign the Administrative Evaluation and Approval Form
Items 22 (Part 2 of 2) & 24 - 32
* This item is available as audio only * 22B. 67736 Pct 2 Various R&B Programs (1200): 1. Approval of certification of revenue as certified by the County Auditor for revenue received from the City of San Juan for Interlocal Agreement approved by Commissioners Court on 2/3/16 AI#53201 and Project Approved 2/16/16 AI#53412. 2. Approval of 2018 appropriation of funds into Pct 2 Various R&B Programs in the amount of $279,852.37. C. 67712 1. Requesting approval to submit a grant application to the Valley Baptist Legacy Foundation in the amount of $500,000.00. 2. Requesting approval for the County Judge to sign all required documents. D. 67730 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of San Juan, regarding the road construction and reconstruction of certain portions of Moore Rd for the Pct 2 Moore Road Project (654 LF E of Veterans Blvd to San Antonio Avenue). 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the Pct 2 Moore Road Project. 24. Budget & Management: A. AI-67747 Sheriff's Office - Violence Against Women Act (1284): 1. Authorization and approval to accept the Violence Against Women Act (VAWA) Grant (Award No. 3615001) in the amount of $260,435.04. 2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of the Certification of Revenues as certified by the County Auditor for the Violence Against Women Act (VAWA) Grant. 5. Approval of appropriation of funds for the Violence Against Women Act (VAWA) Grant. B. AI-67749 Transfers In-General Fund (1284): Approval of 2018 interfund transfer from Co Wide Adm-Contingency (1100) to Transfers In-General Fund (1284) in the amount of $106,374.88 to fund the total cash match required to appropriate funds for the Violence Against Women Act (VAWA) Grant. C. AI-67599 Various Departments (1100): Approval of the following salary schedule changes: Action Dept./Prg. Slot # Position Title Current Grade/Step Proposed Grade/Step Effective Date Step Adjustment (Promotion) 008-001 0002 Court Coordinator (DC) G16/S01 G16/S03 11/12/2018 Step Adjustment (Lateral Transfer) 026-001 0004 Bailiff G10/S01 G10/S09 11/19/2018 Step Adjustment (Discretionary) 080-002 0024 Assistant District Attorney II G15/S02 G15/S03 12/03/2018 Step Adjustment (Discretionary) 080-007 0137 Assistant District Attorney II G15/S02 G15/S03 12/03/2018 D. AI-67637 Discussion, consideration and acceptance of the Regional Solid Waste Grant FY 2018-2019 in the amount of $30,000.00 with authority for the County Judge to sign all required documents. E. AI-67590 Approval to recognize remaining retainage as misc. revenues in the amount of $14,523.26 under CO2010AB (Fund 1342) for the Renovations and Annex of Modular Buildings Project (Contract# 12-204-10-16-OGG; Vendor: CAS Companies). F. Budget Appropriations: 1. AI-67591 Capital Project Funds - CO2010AB (1342): a. Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings and misc revenue. b. Approval of 2018 appropriation and interfund transfer from CO2010AB (Fund 1342) to debt service (Fund 1442) in the amount of $14,530.36. 2. AI-67651 Health Dept. - TB Control (1293): a. Approval of unappropriation of funds in the amount of $605,561.00. b. Approval of appropriation of funds in the amount of $605,561.00. 25. Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA EMAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-67763 Acceptance and approval to execute the final form of AIA Agreement with Rike Ogden Figueroa Allex Architects, Inc. in connection with the construction of "Hidalgo County Services Facility and Justice Center," subject to legal review. 2. AI-67769 Requesting authority to advertise and approval of the RFQ/P One-Step Packet (i.e., legal notice requirements, scope of services, evaluation criteria)for Construction Manager at Risk (CMAR) for County Services Facilities and Justice Center including the re-advertising of project if necessary and/or required. 3. AI-67742 a. Acceptance and approval to execute Amendment No. 3 between Hidalgo County and contractor, Morganti Texas, Inc. to modify and insert Exhibit I-Prevailing Wages Rates for the "Construction of New Hidalgo County Courthouse" Project. b. Acceptance and approval to execute Amendment No. 4 between Hidalgo County and Contractor, Morganti Texas, Inc. to modify the Owner's Designated Representative for the Agreement to include Armando Garza, Jr. (as approved on CC 10/23/18) 4. AI-67748 Acceptance and approval to execute Amendment No. 1 between Hidalgo County and Terracon Consultants, Inc. to modify the Owner's Designated Representative for the Agreement to include Armando Garza, Jr. (as approved on CC 10/23/18) 5. AI-67717 Requesting approval of amendment no. 2 of Memorandum of Understanding between Hidalgo County and the Lower Rio Grande Valley Development Council in connection with shuttle services, as previously approved by CC on 07/31/18(Al-65904) provided thru Valley Metro pending final review and approval as to legal form by HC District Attorney's-Civil Litigation Section. 6. AI-67619 Ratification of disposal through donation to the joint effort between UT-RGV and the City of Edinburg through written request from Messrs. Edward Kuprel [City's Forrester] and Ricardo Ramirez Garcia-Rojas [Graduate Research Asst. for Agr./Env./Sust. Sciences Prog.] of salvage plant debris [banana plants] on site of the demolition of the Old Hidalgo County Jail located at NE corner of 12th & Loeb Streets in Edinburg, Texas pursuant to Tx Local Government Code 263.151 & 263.152 as confirmed/approval by HCCC through all the supporting documentation herein. 7. AI-67751 Acceptance and approval to execute Amendment No. 1 between Hidalgo County and Architect, HDR, Architecture, Inc., to modify the specific portion of Section 11.5 for the "Construction of the New Hidalgo County Courthouse" Project. B. Executive Office 1. AI-67694 Requesting approval of an extension to purchase the insurance coverage and/or services for Excess Workers Compensation Insurance in the amount of $216,655.00 as described in the renewal offer through Montalvo Insurance Agency. C. Pct. 1 1. AI-67330 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a "professional service"; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved pool" of professional Construction Material Testing/Geo Technical service providers required for(ON CALL) Construction Material Testing /Geo Technical Service projects located within Precinct No. 1: Professional Construction Material Testing/Geo Technical Services Firms Grade Ranking Professional Services Industries, Inc. (PSI) 92 2 Millennium Engineering Group 96 1 Fulcrum Consulting Services 89 3 C. Authority for the Purchasing Department to negotiate professional service agreements for the purpose of ON CALL Professional Construction Material Testing/Geo Technical Services for projects located within Hidalgo County Precinct No. 1 with No. 1 Ranked firm: ______________________. D. Pct. 2 1. AI-67767 a. Acceptance and approval to execute the final form of Prof. Engineering Services for Inspection, Material Testing, and Construction Management for the "Regional Linear Park Project-Phase II from Ridge Road to Hall Acres Road in Hidalgo County Precinct No. 2" with B2Z Engineering, LLC. b. Requesting approval of Work Authorization #1 in the amount of $838,031.56 (C-18-164-11-20), for the "Regional Linear Park Project-Phase II from Ridge Road to Hall Acres Road in HC Precinct No. 2." 2. AI-67758 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with Professional Engineering Services for Valle Alto Park- Youth Facility Project in Pct. 2: QUINTANILLA, HEADLEY, AND ASSOC. INC. B2Z ENGINEERING LLC JAVIER HINOJOSA ENGINEERING, INC. EVALUATOR NO. 1 96 98 95 RANKING c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________. 3. AI-67735 Approval to purchase (2) 2019 Hino 338 Brush Truck in the amount of $182,985.84, through the County's membership/participation, TASB-BuyBoard Cooperative Purchasing Program's (Contract 521-16 exp: 11/30/19)with awarded vendor,Rush Truck Center for Commissioner Pct.2. 4. AI-67756 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with ON CALL-Professional Engineering Services for Precinct No.2 Projects (on an as needed basis): B2Z ENGINEERING, LLC JAVIER HINOJOSA ENGINEERING SOUTH TEXAS INFRASTRUCTURE GROUP EVALUATOR NO. 1 98 95 96 RANKING c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________. 5. AI-67714 Approval of Work Authorization No. 1 (with an estimated cost of $8,218.00) as submitted by Terracon Consultants, Inc., Contract No. C-18-221-08-28 to provide construction material testing services for the Pct 2 Cesar Chavez (Bus 83-Hall Acres Rd) Road Project. 6. AI-67705 Approval of Work Authorization No. 2 (with an estimated cost of $6,525.00) as submitted by Terracon Consultants Inc., Contract No. C-18-221-08-28 to provide construction material testing services for the Pct 2 Hi-Line Road Project. E. Pct. 3 1. AI-67738 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County(all funding sources) - "Disposal of Solid Waste"" -RFB No.: 2018-280-12-12-TDL, including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required. 2. AI-66269 Presentation of the sole bid received for the purpose of award to the responsible vendor meeting all specifications/requirements and the approval of contract document for project titled: Hidalgo County Pct 3- "Lease Land (approx. 5 acres) for Solid Waste Citizen Collection Site"RFB No.: 2018-170-07-11-SGS. F. Pct. 4 1. AI-67652 Requesting approval of Supplemental Agreement No.2 for services under Work Authorization No. 1, Contract No. C-18-130-04-03 Halff Associates Inc., due to modification to scope only, no change in fee or schedule. 2. AI-67303 Presentation of sole response received and meeting all specifications for the purpose of award and contract for RFB 2018-202 to Roy's Hauling Service for "Pit Run Caliche Base" subject to compliance with HB 1295. G. Elections Department 1. AI-67558 Acceptance and approval of "single" source/quote [due to supplier's standardization, warranty or other factors including supporting rationale from other counties herein] from EASY VOTE not to exceed the amount of $ 19,800.00 to include training/implementation one-time fee of $1,000.00 with authority for County Judge to sign the agreement H. Colonia Access Program Pct. 4 1. AI-67459 Presentation for discussion, consideration and action on a recommendation by project engineer, SAMES Engineering to award to the lowest responsible vendor Castle Enterprises, submitting the lowest and best bid [meeting all specifications]in the amount of $39,638.67 for Project with title & number: CAP-18-241-10-31- MEG "Road and Drainage Construction" for Ware Country Subdivision (CSJ# 3C1080794)a Pct.4 BCAP Project. I. Sheriff's Office 1. AI-67695 A. Requesting approval of final negotiated Professional Eng. Services Agreement with B2Z Engineering as it relates to Project 2018-273 "Design/Construction of Detention Barracks". Approved for negotiations by HCCC on 10/23/18 AI-67304. B. Requesting approval of Work Authorization No. 1 in the amount of $ 74,265.52 for the Professional Eng. Services on the "Design/Construction of Detention Barracks" 2. AI-67692 Sheriff's Office Requesting approval to purchase one (1) 2019 Ford Transit 250 vehicle through GoodBuy Purchasing Cooperative, Contract #18-18-8F000 through awarded vendor, Silsbee Ford Inc. in the amount of $32,565.00 to include delivery and a one time administration fee of $300.00 J. Planning Department 1. AI-67657 A. Requesting approval for membership services under RTK Network Subscription Agreement for Planning Department with AllTerra Central, Inc. B. Requesting approval for annual renewal for services required for the Trimble R6 Rover Kit for the life of the equipment. K. Auditor's Office 1. AI-67709 Requesting approval to enter into a consulting service agreement with Gray CPA Consulting, PC until completion of the project, under Option B - a prepayment by issuance of purchase order of a minimum of $5,000.00, where Hidalgo County Auditor's Office, the Client, will receive a 10% discount applied to all invoices submitted under this contract, pending legal approval. L. Co. Wide 1. AI-67627 Requesting approval to reject all proposals received for the project: "Solid Waste Collection" 2018-154-08- 15-MEG for Hidalgo County. 26. Open Forum 27. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-67609 Claim of Phoenix Loss Control, Inc. D. AI-67770 Cause No. CCD-0457-A; City of Pharr v. Rafael Martinez, et al 28. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 29. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-67610 Claim of Phoenix Loss Control, Inc. D. AI-67771 Cause No. CCD-0457-A; City of Pharr v. Rafael Martinez, et al 30. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 31. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 32. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 67693 Election Administration - Raul E. Sesin, P.E. C.F.M. A. Discussion, consideration and action, but not limited to the following: 1. Canvassing and Election returns, of the November 06, 2018 Special Bond Election. 6. 67732 Approval of the 2018 November General Elections Service Contract between Hidalgo County and Hidalgo County Drainage District No. 1 for the Hidalgo County Drainage District 2018 Bond Referendum election that was held on November 6, 2018. (Subject to Legal Review ) 7. 67708 Requesting approval of 2019 Holidays. 8. 67598 Requesting approval of Change Order No. 5 reflecting an increase in the amount of $96,346.00, and 60 contract days, in connection with Contract No. C-HCDD1-18-003-02-06 -Hidalgo County Drainage District No. 1 "Alamo Lateral & Cesar Chavez Drain Phase II Improvements (North of Canton Crossing, Canton Crossing, Alberta Crossing & Tower Crossing" with Venser Contractors, LLC, as recommended by HCDD1 Engineer, Mr Noe Saldivar, P.E., and approved by Mr. Raul E. Sesin, P.E., CFM. HCDD1 General Manager. 9. 67623 CIP 133-2012 Bonds Bdgt: 300-J09 Drain A. Application for payment No. 3 in the amount of $75,208.50 from Rigney Construction, LLC pertaining to Construction Contract No. HCDD1-18-015-03-28-J09 Drain Improvements Phase 2-Roadway & Field Crossings. Project Engineer: Robert Fina, P.E.-Tedsi Infrastructure Group PO#634435 10. 67628 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: CIP 133 Budget: 365 Rural Drainage Development Pct.2 A. Application for Payment No. 3 in the amount of $88,529.14 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-17-007-04-18-Minnesota -Cesar Chavez Drainage Improvements. Project Engineer: Eulalio Ramirez, P.E. -Quintanilla Headley & Associates PO#631956-18 11. 67615 Requesting approval to accept bids and approval to execute Requirements Agreements with multiple vendors submitting the lowest and best bid meeting all specified requirements for RFB No.HCDD1-18-053-10-10 "Inlet, Manholes, and Related Items", subject to legal review and compliance to HB1295 12. 67608 For Recording Purposes Only: General Fund 110 Budget: 006-M&O A. Acceptance of Certificate of Substantial Completion and Certificate of Substantial Completion from Mor-Wil, LLC pertaining Construction Contract No. HCDD1-17-022-05-16-Schunior Drain Ditch Improvements-FM 1423 (Val Verde Road) Project Engineer: Jose Noe Saldivar, P.E.-Drainage District No. 1 PO#632363 13. 67236 Requesting approval to complete and submit a credit application and agreement, as required by vendor, Northern Tool & Equipment/BlueTarp Financial, Inc., to stablish a District account for the purchase of hardware, tools and equipment, with authority for General Manager to sign credit application. 14. 67420 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, bid page, etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Purchase of One (1) Cast Iron Sluice Gate", RFB No. HCDD1-18-058-12-12, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 15. 67559 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Sale and Removal of Fill Dirt -Located at Delta Watershed", RFB No. HCDD1-18-064-12-12, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 16. 67727 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: CP 130 Budget: 005 New Administration Bldg A. Application for Payment No. B1061-06 in the amount of $395,827.16 from Bullard Construction, Inc. pertaining to Construction Contract No. HCDD1-18-002-05-22. Project Engineer: Halff and Associates Engineering PO#634554 17. 67741 Requesting authority to advertise and approval of RFQ packet (i.e., legal notice, requirements, evaluation criteria, etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Independent Financial Audit Services", RFQ No. HCDD1-19-001-12-12, including the re-advertisement of RFQ in the event SOQ's are rejected or no responses are received and services are still required. 18. 67754 Requesting approval of Maintenance Agreement with Hidalgo County Drainage District No. 1 and TxDot as it relates to the Alamo Expressway Ditch. 19. 67759 Requesting approval of Right of Entry with Luis Reyes III & Edith C. Reyes as it relates to the Pleasant view Dr drainage improvements and authority of the Chairman of the board to execute documents. 20. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. C. 67773 Cause No. CCD-0457-A; City of Pharr v. Rafael Martinez, et al 21. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 67772 Cause No. CCD-0457-A; City of Pharr v. Rafael Martinez, et al 22. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 23. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 24. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 67783 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report B. 67670 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of August 2018 and September 2018. 3. 2018 Intradepartmental Transfers: A. 67768 2018- Hidalgo County Sheriff's Office (1100) B. 67752 2018 - Jail (1100) C. 67753 2018 - Purchasing (1100) D. 67760 2018 - Constable Precinct 4 (1100) E. 67755 2018 - Public Affairs (1100) F. 67718 2018 - Constable Precinct 4 (1100) G. 67728 2018 - JP PCT. 2, PL 2 (1100) H. 67696 2018 - Human Resources (1100) I. 67697 2018- Adult Probation- DWI (1289) J. 67684 2018 - CRIM DA (1100) K. 67681 2018 - Planning Dept. (1100) L. 67685 2018 - COUNTY TREASURER (1100) M. 67677 2018 - Elections (1100) N. 67568 2018 - Constable Pct 1 (1100) O. 67578 2018 - DA Check Fraud (1222) P. 67632 2018 - HIDTA FED SHARING DOJ (1254) Q. 67551 2018 - HIDTA Chapter 59 (1251) R. 67633 2018 - Hidalgo County Sheriff's Office (1100) S. 67621 2018- Jail (1100) T. 67581 2018-206TH DC (1100) U. 67573 2018 - Health & Human Services Dept. / PHHS (1293) V. 67579 2018 - Heath & Human Services (1100) W. 67574 2018 - Health & Human Services Dept. / PHHS (1293) X. 67589 2018 - Health & Human Services Dept. / PHEP (1293) Y. 67596 2018 - Health & Human Services Dept. / Clinics (1100) Z. 67631 2018 - Health & Human Services Dept. / TB Fed (1293) AA. 67638 2018 - Health & Human Services Dept. / T.B. State (1293) BB. 67634 2018 - Health & Human Services Dept./ H.D. Adm (1293) CC. 67584 2018 - VETERANS SERVICE (1100) DD. 67611 2018 - Adult Probation HCEAS (1289) EE. 67646 2018 - CC7 (1100) FF. 67649 2018 - 449th District Court (1100) GG. 67550 2018 - Safety Division (1100) HH. 67745 2018 - Pct 1 R&B (1200) II. 67734 2018 - Pct 1 Parks - (1100) JJ. 67604 2018 - Pct.3 Rd. Maint. (1200) KK. 67587 2018 - Pct. 3 Sanitation (1100) LL. 67586 2018 - Pct. 3 Parks (1100) MM. 67585 2018 - Pct. 3 Adm. (1200) NN. 67650 2018 - Pct.4 Road Maint (1200) OO. 67737 2018 - Pct.4 Endowment (1100) PP. 67664 2018 - Pct.4 Admin (1200) QQ. 67757 2018 - Pct.4 C. Chvz (1351) 4. 2018 Interdepartmental Transfers: A. 67710 General Litigation (1100): Requesting approval of interdepartmental transfer from Insurance Acct. to General Litigation Acct. in the amount of $ 30,000.00 for settlement B. 67711 Pct 2 Hi Line Rd (Veterans Blvd-Stewart Rd) Prj (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Hi Line Rd (Veterans Blvd-Stewart Rd) Prj in the total amount of $95,279.00 to fund project expenditures. C. 67713 Pct 2 Cesar Chavez Rd (Bus 83-Hall Acres Rd) Prj (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Cesar Chavez Rd (Bus 83-Hall Acres Rd) Project in the total amount of $8,218.00 to fund project expenditures. D. 67726 Purchasing (1100) : Approval of interdepartmental transfer from Purchasing Department (1100) to Facilities Management (1100) in the amount of $6,650.00 pending project for office doors. E. 67723 Pct 1 Sanitation: Approval of 2018 interdepartmental transfer from Pct. 1 Parks (program 013) to Pct. 1 Sanitation (program 001) in the amount of $7,000.00 to cover current expenditures. F. 67707 County Treasurer (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to County Treasurer in the amount of $19,238.00 to fund travel expenses for the newly elected County Treasurer and pay bond requirements. G. 67683 WIC Ineligible Costs (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm-Contingency to WIC Ineligible Costs in the amount of $500.00 to pay FY18 utilities. H. 67663 Pct. 4 (1100): Approval of interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Sanitation (program 001) in the amount of $600.00. 5. Planning Department: A. 67679 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Treasurer: A. 67674 Approval to pay for travel expenses and registration for Treasurer-Elect Lita L. Leo to attend the 2018 New Treasurers' Seminar on December 11-14, 2018. 7. Monthly Fee Reports: A. 67576 District Clerk Fee report for the month of October 2018 $447,722.51 B. 67575 District Attorney's Office Check Fraud Fees Monthly Report - October 2018 8. Tax Refunds: A. 67592 Account Number Payer Amount E3348.00.000.0001.00 BVP Veranda Place LP $19,106.36 9. Membership Dues/Certifications: A. 67682 County Auditor: Requesting approval to pay 2018-2019 membership dues to The Institute of Internal Auditors for County Auditor Maria A. Duran, CPA, and Yvonne Torres, Revenue Compliance Supervisor, in the amount of $160.00 each, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. B. 67563 Fire Marshal: Requesting approval to pay required certification renewal fees and applicable late fees in the total amount of $787.50 payable to the Texas Commission on Fire Protection for Hidalgo County Fire Marshal's Office employees and Auxiliary Deputies with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. C. 67580 District Attorney (1100): Requesting approval to pay membership dues for the Texas Department & County Association (TDCCA) for the following employee: Minette Ichick Mukum, in the amount of $60.00 (Requistion #382400), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor. D. 67446 Purchasing Department: 1. Approval to add additional memberships for The Institute for Public Procurement (NIGP) previous agenda item was AI 63041 dated 1/09/18 and this action is needed to update employees list of memberships; 2. Approval to pay invoice and or the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor's office. 10. Budget & Management: A. 67687 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 1-15, 2018 in the amount of $55,158.09 and requesting approval of wire transfer. B. 67647 1. Approval of reimbursement in the amount of $831,069.17 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 10/25/18 to 11/07/18. 10/25-31/18 $370,245.40 11/01-07/18 $460,823.77 TOTAL $831,069.17 2. Approval of wire transfer to cover claims paid. 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 67702 Requesting authority to purchase staff portraits for the Hidalgo County Sheriff's Office: (4) 8"x10" at ($25.00/each), (2) 5"x7" (set of 2) at ($25.00/pair), (2) CD of Enhanced Images at ($50.00/each), (6) Name Plates at ($7.25/each) and (2) studio sitting fees at ($45.00/each) with Treviño's Digital Photography through requisition# 382757 in the amount of ($383.50). B. 67706 Requesting approval of payment on invoice #18K2 in the amount $25,246.33 submitted by Alpha Infrastructure Engineering, PLLC., in connection with engineering services provided under Contract C-18-197-07-31 (WA#1), for Pct. 1 Road Infrastructure Assessment Ph1. C. 67662 Requesting approval to enter into a one (1) year Commercial Fire Monitoring Agreement in the amount of $479.88 per year commencing 11/20/18 -11/19/2019 with an automatic renewal under the same rates, terms and conditions with Triple R Fire and Safety, with authority for County Judge to execute agreements, for the following location: 1902 Joe Subject to compliance with all required/statutory documentation. D. 67672 Requesting approval of payment for the following invoice listed below submitted by the project engineer, Halff Associates for engineering services provided for Pct.4 Memorial Park. Project Name Invoice Date Invoice # Amount PO# Memorial Park 11/14/2018 00018037 $198,257.00 780794 E. 67653 Approval of the following invoices (for processing and payment) as submitted by contracted project engineer L&G Consulting Engineers Inc. and contractor Texas Cordia Construction, LLC. Invoice No. Date Project Amount P.O. No. 11327253 10/31/2018 Cesar Chavez Re-Alignment WA#1 $8,120.00 783997 11327268 10/31/2018 FM 2220 (Ware Road) Mile 5 to FM1925 $52,525.28 728311 11327254 10/31/2018 FM 2220 (Ware Road) Mile 3 to 5 $9,261.08 736559 9 11/05/2018 10th St. Extension Project $516,635.18 774917 F. 67505 Clarification on sole bidder for Ceiling Tiles in regards to Contract# C-18-102-05-09, Construction Building Materials & Related Supplies" - Matt's Building Materials. Bid Page and Matt's Bid Response on sizes. Item: W. Ceiling Tiles- Sizes Correct tile sizes are indicated in Clarification Exhibit "B" Bid Page Matt's - Bid Response Clarification 1. 2 x 2 65 sq. ft. 2 x 2 64 sq. ft. 64 sq ft. - correct size-(65 sq ft. non existing 2. 2 x 4 64 sq. ft. 2 x 4 64 sq. ft. 80 sq. ft. - correct size H. 67554 Acceptance and approval to exercise the County's option to utilize the first (1st) [of two (2) one (1) year renewal options] under contract C-17-320-10-30 [under same rates, terms and conditions] with vendor, Stericycle, Inc. for the provision of "Bio-Hazardous Waste Disposal and/or Medical Waste Disposal Services" for County of Hidalgo with compliance to HB 1295. I. 67570 Requesting ratification and approval of name change for Purchasing Cooperative formally known as NJPA (National Joint Power Alliances) under current contract no. E-15-438-11-17 to, Sourcewell (as attached hereto). J. 67583 Requesting approval of Work Authorization No. 7 invoice #40052 in the amount of $ 5,162.34 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" to provide "Preliminary Design and Construction Phase Services for the County Service Facility", located in Hidalgo County Precinct 4. K. 67618 JP4 PL2 is requesting approval to enter into a 48 month capital lease agreement with G.E. Capital Information Technology Solutions, dba Ricoh USA, Inc. Department Req # Term Model Monthly Payment JP4 PL2 00382463 48 months MPC4504EX $321.24 L. 67630 Approval for clarifications for AI-66377 [CC 11/06/18] for the County Wide Interpreter/Translators for C-18-244-11-06, including, but not limited to the following: 1. Re-state for documentation purposes all the names already contained in the document as the individual interpreters/translators that will be the personal services providers; and, 2. Re-state that the hearing devices are for the purpose of those individuals in need to "hear/listen" to the translation being made by the personal services providers individuals interpreting/translating. M. 67549 Authority to advertise and approval of procurement packet for "Employee Physical & Mental Health Wellness Program" for Hidalgo County Sheriff's Office with authority to re-advertise if and/when required/necessary. N. 67616 Acceptance & Approval of payment for “Application and Certification for Payment No. 3” as (set forth below) and as submitted by Hunt & Woodruff Construction Company LLC (JOC) for the conversion and renovation of cells at the Hidalgo County Sheriff's Adult Detention Facility through HC's membership/participation with Purchasing Cooperative of America contract #3-100-14. Invoice Date Invoice # Amount Due 10/25/18 H&W Job 18-003 $60,241.90 O. 67606 PCT. #1: Requesting approval to pay invoice #10013 in the amount of $2,451.39 for engineering services rendered for Sunset Park Operations Facility - WA#1, as submitted by project professional services provider: B2Z Engineering, LLC. P. 67639 Requesting approval to pay invoice #00017559 by project engineer, Halff & Assoc. in the amount of $3,060.84 for services rendered in connection with the build back of Pct. 1 Administration office complex-WA#1. Q. 67607 PCT. #1: Requesting approval to pay invoice #10012 in the amount of $2,409.18 for services rendered in connection with Tax Office Project - WA#1, as submitted by project professional services provider: B2Z Engineering, LLC. R. 67567 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# County Wide Shop Facility Project 11/01/18 20103 $ 4,222.09 760512 Las Milpas Park Youth Facility Project 11/01/18 20104 $ 2,184.47 767363 Military Highway Extension Project 11/01/18 20105 $13,671.88 779323 Off-System Bridge Traffic Devices Project 11/01/18 20106 $ 8,704.01 782931 N. San Juan Park Swimming Pool Project 11/01/18 20107 $ 3,884.19 782815 S. 67588 Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Dicker Road Project 10/31/18 11327213 $ 654.45 749052 Dicker Road Project 10/31/18 11327214 $ 1,036.90 762740 Eldora Road Project 10/31/18 11327217 $26,729.10 764302 Cesar Chavez Road Project 10/31/18 11327219 $18,571.18 732294 Eldora Road Project 10/31/18 11327220 $19,985.16 732796 SH 107/BUS 281 Intersection & Drainage Improvement Project 10/31/18 11327221 $25,312.06 750481 Dicker Road Project 10/31/18 11327226 $ 8,610.84 778854 Nolana Loop Project 10/31/18 11327236 $56,987.42 760468 Regional Linear Park Project 10/31/18 11327243 $ 5,476.63 764213 Regional Linear Park Project 10/31/18 11327248 $ 4,943.76 779803 T. 67571 Approval of payment application No. 23 in the amount of $25,116.69 as submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Consulting Engineers Inc. U. 67441 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft agreement, etc.) as attached hereto for: Hidalgo County Health Department-"Purchase of Mosquito Control Chemicals"- RFB No.: 2018-248-00-00-SGSm including the re-advertisement of project in the event No Bids are Received and/or are rejected and project is still required. V. 67595 Approval of the addition of fuel card users including, but not limited to, the following: 1. Hidalgo County Adult Probation Department: Fuel Card User 2. Hidalgo County Sheriff's Office- Fuel Card/User
67750 Approval of Application for Payment No. 1 in the amount of $ 205,324.61 for the Precinct 1 Build Back Services as submitted by contractor, Servpro of Harlingen/San Benito through Contract C-18-223-07-31 and as reviewed by the project engineer, Halff Associates.
67530 The 430th State District Court is requesting approval to enter into a 48 month capital lease agreement with G.E. Capital Information Technology Solutions, dba Ricoh USA, Inc. Department Req # Term Model Monthly Payment 430th District Court 0037123 48 months MPC4504EX $252.26
County Judge's Office: A. 67765 Resolution in support of the Veterans Crisis Line, which features a toll free number 1-800-273-8255, press 1; online chat at www.veteranscrisisline/chat; and text-messaging service at 838255. B. 67764 1. Presentation and approval of Hidalgo County Small Town Economic Development Grant Program awardees as ranked by the Hidalgo County Small Town Economic Development Grant Program Evaluation Committee. 2. Approval of Hidalgo County Small Town Economic Development Grant Program Agreement by and between Hidalgo County and program awardees.
Precinct #2 - Comm. Cantu: A. 67743 Proclamation recognizing November as "National Running Safety Month".
Precinct #3 - Comm. Flores: A. 67691 Requesting approval of an Order of the Commissioners Court for opening of an access road of FM 2993, as petitioned by property owners (Erasto Canales Family Ltd.) regarding a 9.27 acre tract of land left without access to public road
C. 67766 1. Requesting waiver of the Hidalgo County Tax Increment Reinvestment Zone (TIRZ) Policy, as to term. 2. Requesting approval of Amendment and Restated Interlocal Agreement between Hidalgo County, City of Penitas, and Reinvestment Zone Number One, City of Penitas.
District Attorney's Office: A. 67660 Discussion, Consideration and Action acknowledging the Memorandum of Understanding between the Hidalgo County District Attorney's Office and South Texas College Continuing Education. The purpose is to collaborate and provide Continuing Education Units (CEUs) to participants of Law Enforcement courses. B. 67719 Hidalgo County DA's Office - Domestic Violence Specialty Prosecutor Grant (DVSP) Grant (1281): Approval to submit a DVSP Grant #2931304 budget adjustment to the Office of the Governor (OOG). C. 67600 Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG). D. 67620 Requesting approval of a one time waiver of the Hidalgo County Travel Policy, Section 9, Coordination of Travel. BPU Grant Funds will be utilized for the payment of mileage to employee no. 172138 in the total amount of $119.90.
County Treasurer - Norma Garcia: A. 67661 Approval to open an interest-bearing bank account with Lone Star National Bank for retainage to be withheld from payments for contract C-17-292A-03-27 Amendment #2.
Sheriff's Office: A. 67729 Sheriff's Office OCDETF (1284): Approval to accept OCDETF OT funds in the amount of 4,000.00 (in reference to Investigation Number SW-TXS-1048H).
Constable Pct. #1: A. 67569 Discussion, Consideration, and approval to appoint Ray Marroquin as a Reserve Deputy Constable by Constable Celestino Avila Jr., Constable Pct. 1, in accordance with Texas Local Government Code Section 86.012.
Constable Pct. #3: A. 67440 Requesting acceptance and approval of purchase of employee service years recognition plaques for the Hidalgo County Constable Pct. 3 Department.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 67700 Requesting approval of Change of Partner Request Form for Mitel(previously known as Shortel) with authority for Executive Officer to sign document C. 67655 Discussion, consideration and action updating address information regarding County's Section 111 Mandatory Reporting Profile Report and authority for County Executive Officer to sign all related documents. D. 67617 Title VI/Nondiscrimination: Discussion, consideration, and approval of revisions to the Hidalgo County Title VI/Nondiscrimination Plan. E. 67733 IT for HEALTH DEPARTMENT: Authorization and approval to purchase new wireless devices with data service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Description: User: Service Plan: Equipment: 10 New device with data service Environmental Office Use Mobile Broadband Unl @ $37.99/each per month Apple iPad 9.7"-32GB @ $359.99/each (one time charge)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 67720 Policy changes Classification and Compensation Plan policies and procedures: 1. Approval to revise Section 8.02 (3) of the Classification and Compensation Plan related to probationary employees. 2. Approval to revise Section 8.03 (2) of the Classification and Compensation Plan related to Discretionary Step Professional. 3. Approval of revised of Job Descriptions. 4. Appointment to the Classification and Compensation Plan - Issue Resolution Committee. C. 67566 Criminal District Attorney (1100): 1. Approval of the following personnel actions, effective next full pay period 11/26/2018: Action Dept./Prg. Slot # Position Title Current Proposed Add Auto Allowance 080-017 0008 Assistant District Attorney II G15S02 G15S02 080-002 A152 $0.00 $900.00 2. Approval to delete Slot # A150 from program 080-002, auto allowance in the amount of $900.00. D. 67725 Criminal District Attorney (1100): Approval to create one (1) Temporary Full-Time position, effective next full pay period 11/26/2018 thru 12/28/2018: Action Dept./Prg. Slot # Position Title Grade Create 080-002 T152 Courier 03 E. 67654 389th District Court (1100): Approval of the following personnel actions, effective next full pay period 11/26/2018: Action Dept./ Prg. Slot # Position Title Grade & Step Interpreter Allowance Delete Interpreter Allowance 008-001 0004 Assistant Court Coordinator (DC) G13S08 $3,500.00 Add Interpreter Allowance 008-001 0002 Court Coordinator (DC) G16S01 $3,500.00 F. 67597 Health - PHHS Grant (1293): 1. Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./Prg. Slot # Position Title Grade Create 340-070 0002 Public Health Education Coordinator 14 2. Approval to revise the (CCP) Classified Positions List. G. 67629 Health (1100): Approval of the following personnel actions, effective next full pay period 11/26/2018: Action Dept./Prg. Slot # Position Title Grade/Step Delete 340-003 0094 Clerk III G05S01 Create 340-001 0061 Clerk II G03S04 H. 67688 Sheriff (1100): 1. Approval of the following personnel actions effective next full pay period 11/26/2018: Action Dept./ Prg. Slot # Position Title Grade Delete 280-001 0379 Systems Network Administrator 11 Delete 280-001 0364 Crime Victim Liaison 10 Create 280-001 0431 System Support Specialist II 13 Create 280-001 0432 Coordinator II, Victims Assistance 11 2. Approval to delete the position title "Systems Network Administrator" from the Classified Position List. I. 67721 Pct. 2 CRC - Alamo (1100): Approval of the following personnel actions effective next full pay period 11/26/2018: Action Dept./Prg. Slot # Position Title Grade Delete 122-082 0005 Clerk I 01 Create 122-082 0006 Clerk II 03 J. 67744 Pct. 4 Road Maintenance (1200): Approval of the following personnel actions, effective next full pay period 11/26/2018: Action Dept./Prg. Slot # Position Title Grade Auto Allowance Delete slot & Auto Allowance 124-007 0001 Executive Assistant III 15 $5,000.00 Delete 124-007 0056 Accounts Payable Specialist I 06 N/A Create 124-007 0090 Executive Assistant II 13 N/A Create 124-007 0091 Director of Administration 17 N/A
Urban County: A. 67704 Requesting approval of Year 31 (2018) Urban County Program Interlocal Agreements with (15) participating cities and authorization for Hidalgo County Judge Ramon Garcia to sign any and all agreements. B. 67680 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering-Construction Materials Geo-Technical Testing services 2. Presentation of the scoring grid for the purpose of ranking by CC of at least three (3) Construction Materials Geo-Technical Testing engineering firms from the County's approved "pool" as graded and evaluated by the City of Granjeno, Urban County Porgram, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) Granjeno Parks, Recreational Facility & Improvement (Phase III) funds. Professional Service Firm Grade Ranked Raba-Kistner Consultants, Inc. 99.00% Terracon Consultants, Inc. 91.66% Professional Service Industries 89.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ___________________ for the provision of Construction Materials Geo-technical Testing Service for an Urban County Program Year 30 (2017) Granjeno Parks, Recreational Facility & Improvements (Phase III) project. C. 67666 1. "Subject to: HB 1295 Compliance." Requesting approval of a best and final negotiated contract for professional engineering services with Cruz-Hogan Consultants, Inc., in the amount of $30,633.00 utilizing CDBG FY 30 (2017) City of Weslaco - Water/Sewer Improvement funds. 2. Approval of Work Authorization No. 1 for Cruz-Hogan Consultants, Inc in the amount of $30,633.00.
Health & Human Services Department: A. 67594 1. Requesting approval to accept the Public Health Emergency Preparedness grant contract Amendment No. 537-18-0176-00001, Amendment No. 02. The purpose of the amendment is to increase the contract by $100,000.00 for FY 2019. 2. Requesting approval for County Judge to e-sign the contract amendment. 3. Requesting approval of the Certification of Revenue as approved by County Auditor in the amount of $100,000.00. 4. Requesting approval of the appropriation of additional funds in the amount of $100,000.00. B. 67612 1. Requesting approval to accept the TB/PC Federal grant contract #HHS000036000012 Amendment No. 1 in the amount of $437,771.00 for the period of 01/01/2019 to 12/31/2019. 2. Requesting approval for County Judge to e-sign the TB/PC Federal grant contract Amendment. 3. Requesting approval of the Certification of Revenue in the amount of $437,771.00 as approved by County Auditor. 4. Requesting approval of the budget appropriation in the amount of $437,771.00 in grant funds and $87,554.00 in local match funds. C. 67572 1. Requesting approval to accept the Preventive Health and Health Services grant contract Amendment No. 537-17-0287-00001 Amendment No. 2. The purpose of the Amendment is to shift funds between budget categories on the Categorical Budget. 2. Requesting approval for County Judge to e-sign the contract amendment. D. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures E. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Fire Marshal's Office: A. 67626 Discussion and approval of the following 2019 Rural Emergency Services Interlocal Agreement(s) with: 1.) City of Alamo 2.) City of Alton 3.) City of Donna 4.) City of Edcouch 5.) City of Edinburg 6.) City of Hidalgo 7.) City of La Villa 8.) City of Linn-San Manuel 9.) City of McAllen 10.) City of Mission 11.) City of Monte Alto 12.) City of Peñitas 13.) City of San Juan 14.) City of Sullivan 15.) City of La Joya B. 67593 Requesting authorization and approval to purchase promotional items under "Public Purpose" [pursuant to the Texas Constitution Article 3 - Sec. 52], to include but not limited to pens, pins, table cloths, canopies, and display backdrops. These items will be used by the Fire Marshal's office at numerous programs and events to train, inform, educate, relate progress, and report important information to the public. All promotional items acquired will be through the County Requisition (#382481) and Purchase Order procedures with proper and available funding.
Adult Probation: A. 67698 Acceptance of Statement of Financial Position for FY18
Elections Administration: A. 67523 Discussion on Election Updates B. 67667 1. Official canvassing of Election Results for the November 6, 2018 General Election as per Texas Election Code Section 67.003. 2. Official canvassing of Election Results for the November 6, 2018 Special Election of the 93rd District Court as per Texas Election Code Section 67.004. C. 67665 Canvassing of the Election Results for the South Texas Independent School District's November 6, 2018 General Election per Texas Election Code 271.011 and Texas Education Code Section 26.34. D. 67678 Approval of the 2018 November General Elections Service Contract between Hidalgo County and Hidalgo County Drainage District No. 1 for their election to be held on November 6, 2018.
TX. Agri-Life Extension Services: A. 67701 Texas A&M AgriLife Extension Service: Requesting approval of ratification to accept the approval to extend the National Recreation & Park Association Grant through December 31, 2018.
WIC: A. 67671 Requesting approval for payment for the following invoices as claims with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. VENDOR LOCATION METER/ACCOUNT # SERVICE DATE OBJECT AMOUNT Magic Valley Electric Cooperative Glasscock & 5 Mi Line Office Bldg. Unit D 1894197 1913947 9/15/2018-9/30/2018 9/13/2018-9/30/2018 622 622 $107.70 $163.80 Sharyland Water Supply Corp. Glasscock N. 5 E 1/8 (N) 57485107 9/18/2018-9/30/2018 411 421 $34.58 $11.96 City of Weslaco Water Dept. 417 S. Oregon 20-0200-03 9/07/2018-9/30/2018 411 421 $54.72 $65.52
*A portion of this clip is without audio* Planning Department: A. 67740 1. Preliminary Approval a. Alaniz Estates Subdivision- Pct. 4 (Apolonio R. Melendez) (Iowa Road & Alamo Road) No. of Lots: 2 Single Family and 1 Commercial Flood Zone: B Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Iowa Road side ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s Paved: Yes, Iowa Road is paved. b. Tierra Del Sol Acres Phase I Subdivision- Pct. 3 (Paul A. Daniec) (Mile 6 North Road & El Conejo Road) No. of Lots: 31 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: No, Rural Area Water: Yes, provided by Agua SUD Sewer: Yes, OSSF’s Paved: Yes, El Conejo Road and Mile 6 North Road are paved. 2 internal streets to be paved. c. Las Encinitas Phase I Subdivision - Pct. 4 (Forrest N. Runnels, Jr.) (Monte Cristo Road & Brushline Road) No. of Lots: 114 Single Family, 10 Commercial Flood Zone: X Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF’s Paved: Yes, Monte Cristo Road is paved and 7 internal streets to be paved. 2. Final Approval a. Speedy Gonzalez Acres Subdivision- Pct. 1 (Jose & Esmeralda Gonzalez) (Mile 2 ½ East Road & Mile 9 North Road) No. of Lots: 5 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Mile 2 ½ East Road side ditch. ETJ: Yes, approved by the City of Mercedes. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by City of Mercedes. Paved: Yes, Mile 2 ½ East Road is paved. b. San Joaquin Estates Subdivision- Pct. 1 (Tillmin Welch) (Minnesota Road & Val Verde Road) No. of Lots: 46 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Corporation Paved: Yes, Minnesota Road and 1 internal street are paved. c. Alberta Springs Subdivision- Pct. 4 (Kyle Ruppert) (Alberta Road & Tower Road) No. of Lots: 90 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by storm sewer system and will discharge onto the existing Trenton Drain Ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Corporation Paved: Yes, Alberta Road and 4 internal streets are paved. 3. Final Approval with Variance Request and Financial Guarantee a.Buckeye Estates Subdivision- Pct. 4 (Cassandra Y. Lozano) (Cesar Chavez Road & Davis Road) No. of Lot: 1 Single Family Flood Zone: X & AE Drainage: Yes, Drainage will be provided by natural perculation within the proposed lot and surface runoff will be drained onto Cesar Chavez Road side ditch. ETJ: Yes, approved by the City of Edinburg Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF has been escrowed. Paved: Yes, Cesar Chavez Road is paved. *Final Approval with Cash Deposit in the amount of $1,500.00 for 1 OSSF. Variance request from:Hidalgo County Subdivision Rules Title “B” Chapter 2.8 under “Block and Lots” Section B. 4. Final Approval with Financial Guarantee a. 6 Western Vegas Subdivision- Pct. 3 (Richard A. Garza) (Mile 6 North Road & Western Road) No. of Lots: 12 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain into Mile 6 North Road and Western Road side ditches. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by provided by Agua SUD Sewer: Yes, OSSF’s have been escrowed. Paved: Yes, Western Road and Mile 6 North Road are paved. *Final Approval with Cash Deposit in the amount of $18,000.00 for 12 OSSF’s.
Precinct #1 - Comm. Fuentes: A. 67689 Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 38 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356) with authority for the County Judge to sign the Administrative Evaluation and Approval Form
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* This item is available as audio only * 22B. 67736 Pct 2 Various R&B Programs (1200): 1. Approval of certification of revenue as certified by the County Auditor for revenue received from the City of San Juan for Interlocal Agreement approved by Commissioners Court on 2/3/16 AI#53201 and Project Approved 2/16/16 AI#53412. 2. Approval of 2018 appropriation of funds into Pct 2 Various R&B Programs in the amount of $279,852.37. C. 67712 1. Requesting approval to submit a grant application to the Valley Baptist Legacy Foundation in the amount of $500,000.00. 2. Requesting approval for the County Judge to sign all required documents. D. 67730 1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of San Juan, regarding the road construction and reconstruction of certain portions of Moore Rd for the Pct 2 Moore Road Project (654 LF E of Veterans Blvd to San Antonio Avenue). 2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the Pct 2 Moore Road Project. 24. Budget & Management: A. AI-67747 Sheriff's Office - Violence Against Women Act (1284): 1. Authorization and approval to accept the Violence Against Women Act (VAWA) Grant (Award No. 3615001) in the amount of $260,435.04. 2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of the Certification of Revenues as certified by the County Auditor for the Violence Against Women Act (VAWA) Grant. 5. Approval of appropriation of funds for the Violence Against Women Act (VAWA) Grant. B. AI-67749 Transfers In-General Fund (1284): Approval of 2018 interfund transfer from Co Wide Adm-Contingency (1100) to Transfers In-General Fund (1284) in the amount of $106,374.88 to fund the total cash match required to appropriate funds for the Violence Against Women Act (VAWA) Grant. C. AI-67599 Various Departments (1100): Approval of the following salary schedule changes: Action Dept./Prg. Slot # Position Title Current Grade/Step Proposed Grade/Step Effective Date Step Adjustment (Promotion) 008-001 0002 Court Coordinator (DC) G16/S01 G16/S03 11/12/2018 Step Adjustment (Lateral Transfer) 026-001 0004 Bailiff G10/S01 G10/S09 11/19/2018 Step Adjustment (Discretionary) 080-002 0024 Assistant District Attorney II G15/S02 G15/S03 12/03/2018 Step Adjustment (Discretionary) 080-007 0137 Assistant District Attorney II G15/S02 G15/S03 12/03/2018 D. AI-67637 Discussion, consideration and acceptance of the Regional Solid Waste Grant FY 2018-2019 in the amount of $30,000.00 with authority for the County Judge to sign all required documents. E. AI-67590 Approval to recognize remaining retainage as misc. revenues in the amount of $14,523.26 under CO2010AB (Fund 1342) for the Renovations and Annex of Modular Buildings Project (Contract# 12-204-10-16-OGG; Vendor: CAS Companies). F. Budget Appropriations: 1. AI-67591 Capital Project Funds - CO2010AB (1342): a. Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings and misc revenue. b. Approval of 2018 appropriation and interfund transfer from CO2010AB (Fund 1342) to debt service (Fund 1442) in the amount of $14,530.36. 2. AI-67651 Health Dept. - TB Control (1293): a. Approval of unappropriation of funds in the amount of $605,561.00. b. Approval of appropriation of funds in the amount of $605,561.00. 25. Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA EMAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-67763 Acceptance and approval to execute the final form of AIA Agreement with Rike Ogden Figueroa Allex Architects, Inc. in connection with the construction of "Hidalgo County Services Facility and Justice Center," subject to legal review. 2. AI-67769 Requesting authority to advertise and approval of the RFQ/P One-Step Packet (i.e., legal notice requirements, scope of services, evaluation criteria)for Construction Manager at Risk (CMAR) for County Services Facilities and Justice Center including the re-advertising of project if necessary and/or required. 3. AI-67742 a. Acceptance and approval to execute Amendment No. 3 between Hidalgo County and contractor, Morganti Texas, Inc. to modify and insert Exhibit I-Prevailing Wages Rates for the "Construction of New Hidalgo County Courthouse" Project. b. Acceptance and approval to execute Amendment No. 4 between Hidalgo County and Contractor, Morganti Texas, Inc. to modify the Owner's Designated Representative for the Agreement to include Armando Garza, Jr. (as approved on CC 10/23/18) 4. AI-67748 Acceptance and approval to execute Amendment No. 1 between Hidalgo County and Terracon Consultants, Inc. to modify the Owner's Designated Representative for the Agreement to include Armando Garza, Jr. (as approved on CC 10/23/18) 5. AI-67717 Requesting approval of amendment no. 2 of Memorandum of Understanding between Hidalgo County and the Lower Rio Grande Valley Development Council in connection with shuttle services, as previously approved by CC on 07/31/18(Al-65904) provided thru Valley Metro pending final review and approval as to legal form by HC District Attorney's-Civil Litigation Section. 6. AI-67619 Ratification of disposal through donation to the joint effort between UT-RGV and the City of Edinburg through written request from Messrs. Edward Kuprel [City's Forrester] and Ricardo Ramirez Garcia-Rojas [Graduate Research Asst. for Agr./Env./Sust. Sciences Prog.] of salvage plant debris [banana plants] on site of the demolition of the Old Hidalgo County Jail located at NE corner of 12th & Loeb Streets in Edinburg, Texas pursuant to Tx Local Government Code 263.151 & 263.152 as confirmed/approval by HCCC through all the supporting documentation herein. 7. AI-67751 Acceptance and approval to execute Amendment No. 1 between Hidalgo County and Architect, HDR, Architecture, Inc., to modify the specific portion of Section 11.5 for the "Construction of the New Hidalgo County Courthouse" Project. B. Executive Office 1. AI-67694 Requesting approval of an extension to purchase the insurance coverage and/or services for Excess Workers Compensation Insurance in the amount of $216,655.00 as described in the renewal offer through Montalvo Insurance Agency. C. Pct. 1 1. AI-67330 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a "professional service"; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved pool" of professional Construction Material Testing/Geo Technical service providers required for(ON CALL) Construction Material Testing /Geo Technical Service projects located within Precinct No. 1: Professional Construction Material Testing/Geo Technical Services Firms Grade Ranking Professional Services Industries, Inc. (PSI) 92 2 Millennium Engineering Group 96 1 Fulcrum Consulting Services 89 3 C. Authority for the Purchasing Department to negotiate professional service agreements for the purpose of ON CALL Professional Construction Material Testing/Geo Technical Services for projects located within Hidalgo County Precinct No. 1 with No. 1 Ranked firm: ______________________. D. Pct. 2 1. AI-67767 a. Acceptance and approval to execute the final form of Prof. Engineering Services for Inspection, Material Testing, and Construction Management for the "Regional Linear Park Project-Phase II from Ridge Road to Hall Acres Road in Hidalgo County Precinct No. 2" with B2Z Engineering, LLC. b. Requesting approval of Work Authorization #1 in the amount of $838,031.56 (C-18-164-11-20), for the "Regional Linear Park Project-Phase II from Ridge Road to Hall Acres Road in HC Precinct No. 2." 2. AI-67758 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with Professional Engineering Services for Valle Alto Park- Youth Facility Project in Pct. 2: QUINTANILLA, HEADLEY, AND ASSOC. INC. B2Z ENGINEERING LLC JAVIER HINOJOSA ENGINEERING, INC. EVALUATOR NO. 1 96 98 95 RANKING c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________. 3. AI-67735 Approval to purchase (2) 2019 Hino 338 Brush Truck in the amount of $182,985.84, through the County's membership/participation, TASB-BuyBoard Cooperative Purchasing Program's (Contract 521-16 exp: 11/30/19)with awarded vendor,Rush Truck Center for Commissioner Pct.2. 4. AI-67756 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with ON CALL-Professional Engineering Services for Precinct No.2 Projects (on an as needed basis): B2Z ENGINEERING, LLC JAVIER HINOJOSA ENGINEERING SOUTH TEXAS INFRASTRUCTURE GROUP EVALUATOR NO. 1 98 95 96 RANKING c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________. 5. AI-67714 Approval of Work Authorization No. 1 (with an estimated cost of $8,218.00) as submitted by Terracon Consultants, Inc., Contract No. C-18-221-08-28 to provide construction material testing services for the Pct 2 Cesar Chavez (Bus 83-Hall Acres Rd) Road Project. 6. AI-67705 Approval of Work Authorization No. 2 (with an estimated cost of $6,525.00) as submitted by Terracon Consultants Inc., Contract No. C-18-221-08-28 to provide construction material testing services for the Pct 2 Hi-Line Road Project. E. Pct. 3 1. AI-67738 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County(all funding sources) - "Disposal of Solid Waste"" -RFB No.: 2018-280-12-12-TDL, including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required. 2. AI-66269 Presentation of the sole bid received for the purpose of award to the responsible vendor meeting all specifications/requirements and the approval of contract document for project titled: Hidalgo County Pct 3- "Lease Land (approx. 5 acres) for Solid Waste Citizen Collection Site"RFB No.: 2018-170-07-11-SGS. F. Pct. 4 1. AI-67652 Requesting approval of Supplemental Agreement No.2 for services under Work Authorization No. 1, Contract No. C-18-130-04-03 Halff Associates Inc., due to modification to scope only, no change in fee or schedule. 2. AI-67303 Presentation of sole response received and meeting all specifications for the purpose of award and contract for RFB 2018-202 to Roy's Hauling Service for "Pit Run Caliche Base" subject to compliance with HB 1295. G. Elections Department 1. AI-67558 Acceptance and approval of "single" source/quote [due to supplier's standardization, warranty or other factors including supporting rationale from other counties herein] from EASY VOTE not to exceed the amount of $ 19,800.00 to include training/implementation one-time fee of $1,000.00 with authority for County Judge to sign the agreement H. Colonia Access Program Pct. 4 1. AI-67459 Presentation for discussion, consideration and action on a recommendation by project engineer, SAMES Engineering to award to the lowest responsible vendor Castle Enterprises, submitting the lowest and best bid [meeting all specifications]in the amount of $39,638.67 for Project with title & number: CAP-18-241-10-31- MEG "Road and Drainage Construction" for Ware Country Subdivision (CSJ# 3C1080794)a Pct.4 BCAP Project. I. Sheriff's Office 1. AI-67695 A. Requesting approval of final negotiated Professional Eng. Services Agreement with B2Z Engineering as it relates to Project 2018-273 "Design/Construction of Detention Barracks". Approved for negotiations by HCCC on 10/23/18 AI-67304. B. Requesting approval of Work Authorization No. 1 in the amount of $ 74,265.52 for the Professional Eng. Services on the "Design/Construction of Detention Barracks" 2. AI-67692 Sheriff's Office Requesting approval to purchase one (1) 2019 Ford Transit 250 vehicle through GoodBuy Purchasing Cooperative, Contract #18-18-8F000 through awarded vendor, Silsbee Ford Inc. in the amount of $32,565.00 to include delivery and a one time administration fee of $300.00 J. Planning Department 1. AI-67657 A. Requesting approval for membership services under RTK Network Subscription Agreement for Planning Department with AllTerra Central, Inc. B. Requesting approval for annual renewal for services required for the Trimble R6 Rover Kit for the life of the equipment. K. Auditor's Office 1. AI-67709 Requesting approval to enter into a consulting service agreement with Gray CPA Consulting, PC until completion of the project, under Option B - a prepayment by issuance of purchase order of a minimum of $5,000.00, where Hidalgo County Auditor's Office, the Client, will receive a 10% discount applied to all invoices submitted under this contract, pending legal approval. L. Co. Wide 1. AI-67627 Requesting approval to reject all proposals received for the project: "Solid Waste Collection" 2018-154-08- 15-MEG for Hidalgo County. 26. Open Forum 27. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-67609 Claim of Phoenix Loss Control, Inc. D. AI-67770 Cause No. CCD-0457-A; City of Pharr v. Rafael Martinez, et al 28. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 29. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-67610 Claim of Phoenix Loss Control, Inc. D. AI-67771 Cause No. CCD-0457-A; City of Pharr v. Rafael Martinez, et al 30. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 31. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 32. Adjourn