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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
November 6, 2018
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 67502   Resolution in honor of Juan R. Partida, presiding judge of the 275th District Court for 32 years of service.
 
B. 67398   Resolution in honor of Jose L. Cazares, Jr. for being awarded Texas Dentist of the Year; the first dentist from the Rio Grande Valley to receive this prestigious award.
 
C. 67480   Proclamation declaring November 14, 2018 as World Diabetes Day to raise awareness of the disease.
 
D. 67478   Introduction of new Food Bank RGV CEO Ron Meijerink.
 
6.   HIDTA - Task Force:
 
A. 67414   Authorization and approval to submit grant extension request for period from 01/01/2017 - 12/31/2018 to 01/01/2017 - 06/20/2019 on award no. G17SS0002A between Hidalgo County and the Executive Office of the President-Office of National Drug Control Policy (HIDTA Task Force).
 
7.   County Clerk's Office - Arturo Guajardo, Jr.:
 
A. 67436   As suggested by County Auditor, the County Clerk is closing the Fee and Court Cost Bank Account. Indemnification is being asked for stale accounts dating from 1974 to 2014
Fee account:
  • Accounts Receivable $ 4,513.04 (activity dates back to 2004)
  • NSF-FNB $ 1,679.00 (activity dates back to 1995)
  • NSF-NBC $ 603.00 (activity dates back to 1979)
  • NSF-LSNB $ 203.50 (activity dates back to 2013)
  • Recording Accounts Receivable $30,352.84 (activity dates back to 1974)
Total $ 37,351.38

Court Cost Account:
  • Due from others $ 556.80 (activity dates back to 2006)
  • NSF-NBC $ 1,533.99 (activity dates back to 1976)
  • NSF-FNB $ 2,368.00 (activity dates back to 2005)
  • NSF-LSNB $ 133.00 (activity dates back to 2014)
Total $ 4,591.79
Total Indemnification $ 41,943.17
 
8.   Sheriff's Office:
 
A. 67435   Sheriff's Office - Operation Stonegarden FY16 (1284):
Ratification of email dated October 29, 2018 to request 1 month extension for FY2016 Operation Stonegarden.
 
B. 67422   Discussion, Consideration and Approval to appoint Juan A. Garcia, graduate at University of Texas at Rio Grande Valley as an Intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of November 2018 to December 31, 2018.
 
C. 67348   Discussion, consideration and approval to appoint Aisha S. Aranda, student at University of Texas at Rio Grande Valley as an Intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of January 1, 2019 to May 31, 2019.
 
9.   Constable Pct. #5:
 
A. 67488   Requesting payment to be made for installation of mobile radio in Constable Pct 5 patrol unit.
 
10.   Tax Office - Paul Villarreal:
 
A. 67425  
Discussion and approval to execute an agreement between the County of Hidalgo and B & B Insurance Agency LLC to act as a limited-service deputy authorized agent of the County in the issuance of Motor Vehicle License Renewal Stickers. This agreement is subject to the Limited Service Deputy providing surety bonds in the amount of $5,000 per location and final legal review.
 
11.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 67495   1. Approval to accept settlement check from Texas Municipal League (TML) in the amount of $2,420.00 to settle auto claim with County vehicle. (Precinct 4)
2. Approval to authorize Valde Guerra, County Executive Officer, to sign Property Damage Release form to settle auto claim with Texas Municipal League (TML). (Precinct 4)
 
C. 66701   Request by Region One Education Service Center for the use of the Hidalgo County Courthouse for 2019 Mock Trial Competition to be held on Saturday, January 19, 2019 and Monday, January 21, 2019 (evening)
 
D. 67400   Resolution opposing the militarization of the U.S. Mexico Border.
 
12.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 67494   Tax Office (1100):
Approval of the following personnel actions, effective next full pay period 11/12/2018:
Action Dept./Prg. Slot # Position Title Grade/Step Auto Allowance
Delete Slot & Allowance 140-001 0198 Administrative Assistant II G06S06 $750.00
Create Slot & Allowance 140-001 0210 Supervisor I G09S01 $750.00
 
C. 67421   Criminal District Attorney (1223):
Approval of the following revisions to Exhibit A as approved on AI-67191:
Action Dept./Prg. Slot # Position Title Grade & Step Current Budgeted Salary Proposed Budgeted Salary
None 080-002 0019 Assistant District Attorney IV G19S05 $70,692.00 $70,692.00
Step Adjustment 080-007 0001 $14,308.00 $19,623.00
Delete 080-007 0189 $5,315.00 $0.00
 
D. 67543   Criminal District Attorney CJD-VAP (1281):
Approval of the following personnel actions, effective upon Commissioners' Court approval:
Action Dept./Prg. Slot # Position Title Grade & Step
Delete 080-017 0007 Assistant District Attorney III G17S01
Create 080-017 0008 Assistant District Attorney II G15S02
 
E. 67460   Precinct 2 Parks (1100):
Approval of the following personnel actions, effective next full pay period 11/12/2018:
1.
Action Dept./Prg. Slot # Position Title Grade
Delete 122-001 0011 Truck Driver II 05
Create 122-008 0047 Maintenance I 03

2. Approval of transfer.
 
F. 67504   Countywide Mechanic Shop (1200):
Approval of the following personnel actions, effective next full pay period 11/12/2018:
Action Dept./Prg. Slot # Position Title Grade
Create 122-004 0015 Equipment Operator III 09
 
13.   WIC:
 
A. 67541   Requesting approval for payment for the following invoices as claims with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
VENDOR LOCATION ACCOUNT # SERVICE DATE OBJECT AMOUNT
McAllen Public Utility 220 S. Bicenntennial Blvd. D 0115398 09/25/2018-9/30/2018 411 $7.00
9/30/2018 421 $2.36
City of Rio Grande City Public Utility Dept. 5404 Brand Ave. Bldg. A 10-098000-01 9/16/2018-9/30/2018 411 $46.06
421 $58.66
 
14.   Urban County:
 
A. 67369   "Subject to: HB 1295 Compliance.” Requesting authority to purchase furniture through Hidalgo County's membership/participation with Harris County Department of Education (HCDE) Choice Partners awarded vendor, Library Interiors of Texas (contract # 14/022CG-07). The amount of purchase is $5,931.93 (quote attached) funded thru UCP FY 30 (2017) Public Service (General) Library and City of Mercedes funds.
 
B. 67370   Subject to Compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with Herrcon, LLC, the lowest responsible bidder in the amount of $382,742.00 using UCP Fiscal Years 28, 29 & 30 (2015, 2016 & 2017) Hidalgo –Parks, Recreational Facility Improvements UCP funds.
 
C. 67431   Requesting approval of Amendment No.3 to Inter-Local Cooperation Agreement between Hidalgo County Drainage District #1 and Hidalgo County Urban County Program as it relates to the Peñitas Lateral Project. (Pending final legal review)
 
D. 67455   1. Urban County Program is requesting approval of Change Order No. 6 to a construction contract with Mor-Wil, LLC for the Hidalgo County Precinct No. 3 Flood Drainage Improvements Project known as the Peñitas Drain Project Phase II. The Change Order will increase the construction contract amount by $76,967.00 for a total construction contract amount of $2,192,146.89.

2. Consideration and approval to authorize the County Judge to sign this Change Order.
 
E. 67368   "Subject to: HB 1295 Compliance.” Requesting authority to purchase 2 large trays through Hidalgo County's membership/participation with Buyboard awarded vendor, Demco, Inc. (contract # 487-15). The amount of purchase is $360.79 (quote attached) funded thru UCP FY 30 (2017) Mercedes Public Service (General) Library funds.
 
15.   Health & Human Services Department:
 
A. 67424   1. Requesting approval of the Certification of Revenue in the amount of $71,384.01 as certified by County Auditor. Funds are program income generated from the Medicaid Administrative Claiming program.
2. Requesting approval of the budget appropriation in the amount of $71,384.01.
 
B. 67443   1. Approval to rescind approval of item 16, A, 1 (AI-67209) on 10/23/2018 due to changes in transfer and settlement dates.

2. Discussion, consideration and approval to draw down funds for the Uniform Hospital Rate Increase Program in the amount to be determined by Health and Human Services Commission (HHSC) instructions from the Local Provider Participation Fund (LPPF) with an IGT transfer date of 11/12/18 and settlement date of 11/13/18.

3. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund (LPPF) in the amount to be determined by HHSC instructions.

4. Approval of 2018 appropriation of funds from the LPPF in the amount to be determined by HHSC.
 
C. 67433   Requesting approval for County Judge to sign the Federal Funding Accountability and Transparency Act Certification as part of the Child Health FY 19 grant contract amendment accepted and approved on 09/04/18 through AI-66400.
 
D. 67415   Requesting approval to accept the field support from Centers for Disease Control for fiscal year 2019. The purpose of the field support is provide local health departments assistance with ZIKA related activities.
 
E.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
F.   Indigent Health Care Program:
 
1. 67438   Approval to pay 2018 HEB Pharmacy claims for the Hidalgo County Indigent Health Care Pilot Program in the amount of $91.83, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
 
2. 67345   Approval of Contract for Out Stationed Assigned Specialists in Hospital Health Care Facilities for the term 1/1/19 to 12/31/19 for the following hospitals:
A. Doctor's Hospital at Renaissance
B. Knapp Medical Center
C. Mission Hospital Inc.
D. Rio Grande Regional Hospital
E. McAllen Hospitals LLP (McAllen Medical and Edinburg Regional Medical Center)
 
3.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
16.   Adult Probation:
 
A. 67353   Residential Substance Abuse Treatment - (RSAT) (1289):
1. Approval to accept the RSAT grant from the Office of Governor (Criminal Justice Division) in the amount of $230,350.30 for the grant period of 10/1/18 thru 6/30/19.
2. Approval of certification of revenues as approved by the County Auditor's Office for the RSAT Grant.
3. Approval of appropriation of funds in the amount of $172,756.47 and the cash match of $57,593.83 for a total of $230,350.30.
 
17.   Community Service Agency:
 
A. 67434   Recognition and resolution in honor of the retirement of Roberto Ayala's 34 years of service to the people of Hidalgo County.
 
B. 67377   Discussion, consideration, and possible action regarding adoption of the 2019 Comprehensive Energy Assistance Program Service Delivery Plan.
 
C. 67390   Discussion, consideration, and authorization for Community Service Agency to apply for the 2019-2020 Texas Veterans Commission General Assistance Grant (Operation Bravo Zulu). Grant submission deadline November 16, 2018.
 
18.   Elections Administration:
 
A. 67470   Discussion on Elections Updates
 
B. 67524   Approval of the 2018 November General Elections Service Contract between Hidalgo County and Hidalgo County Drainage District No. 1 for their election to be held on November 6, 2018.
 
19.   Planning Department:
 
A. 67419   Discussion and consideration to approve revised Pipeline and Utility Permit Application
 
B. 67380   1. Approval of Pipeline and Utility Permit
a. Applicant: Texas Gas Service
Location of Pipeline or Utilities: Mile 4 North Road approximately 70 LF east of Mile 1 East Road.
Proposed Right-of-Way Improvement: Replace 210 LF of 16” OD Steel Pipe crossing Mile 4 North Road and extending east along the south ROW of Mile 4 North Road connecting to an existing 16” Steel Gas Pipe.
 
20.   Precinct #1 - Comm. Fuentes:
 
A. 67445   Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 7 and No. 43 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
21.   Precinct #2 - Comm. Cantu:
 
A. 67548   Requesting approval of Amendment No. 1 to the Interlocal Cooperation Agreement with the City of McAllen approved by CC 7/25/17 (AI#60827) to amend the City and County jurisdiction lines for the Pct 2 Military Highway Extension Project
 
B. 67533   Requesting approval to enter into a License Agreement between the County of Hidalgo and Pharr San Juan Alamo Independent School District to allow the County to modify and utilize an existing parking facility on PSJA ISD property by general public users of the Pct 2 Regional Linear Park-Phase I.
 
C. 67491  
1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of Pharr, regarding the construction of a new Gun Range that will be available to County law enforcement to accommodate the Regional Linear Park Project-Phase II.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the Regional Linear Park Project-Phase II.
 
D. 67490  
1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of Pharr, regarding the relocation of City water and sewer appurtenances to accommodate the Regional Linear Park Project- Phase II.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the Regional Linear Park Project.
 
22.   Precinct #4 - Comm. Palacios:
 
A. 67458   Presentation of recognition on behalf of LUPE (La Union del Pueblo Entero)
 
23.   Budget & Management:
 
A. 67423   Approval of the 2018 Tax Roll Totals, as per Section 26.09(e), of the Texas Property Tax Code.
 
24.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 67503  
Acceptance and approval to execute AIA Document A133-2009 Guaranteed Maximum Price Amendment No. 2 (50% CD's) between Hidalgo County and contractor, Morganti Texas, Inc. for "Construction of New Hidalgo County Courthouse" Project for the amount of $127,951,849.00 to including approval to the issue a Notice to Proceed [NTP].
 
2. 66422  
Presentation of bids received for the purpose of award to the responsible vendor Elite Transport & Clean Up Service, submitting the lowest & best bid (meeting all specifications and/or requirements) and approval of contract document for project titled: "Dead Body Pick up and Transport Services" through RFB No.: 2018-149-09-05-SGS.
 
B.  
Executive Office
 
1. 67481   A. Requesting exemption from competitive bidding requirement under Tx LGC §262.024 (a)(4), a professional service;

B. Pursuant to the demonstrated competence under the Professional Procurement Act, Gov't Code §2254.003, approval of contract for the collection of delinquent taxes with the law firm of Linebarger, Goggan, Blair & Sampson, LLP.
 
2. 66377  
A. Requesting exemption from competitive bidding requirements, under TxLGC Chapter 262.024 (a)(4), a personal service;

B. Acceptance of the proposed scope of services and authority to enter into personal services contract with Davila & Associates for the provision of translation/interpreting of Hidalgo County DD#1 and Commissioners Court meeting proceedings for those in need of same through electronic devices [ min. 50 devices provided by vendor] with further detail provided in BACKGROUND Caption herein.
 
3. 67545  
Requesting approval of Amendment No. 1 to Service Contract # C-18-223-07-31 between Hidalgo County and Pauloa, LLc dba Servpro of Harlingen/San Benito for Build Back Services to the property located at 1902 Joe Stephens, Weslaco, Texas 78596.
 
C.   Pct. 1
 
1. 67539  
Requesting approval of Work Authorization No. 2 in the amount of $64,405.94 with B2Z Engineers, Inc. as it relates to Construction Management Services of the Mechanic Shop Bays to be attached to Sunset Park Operations Facility.
 
D.   Pct. 2
 
1. 67546  
Requesting approval of Supplemental Agreement No. 1 for services under Work Authorization No. 4, Contract No. C-16-208-07-19 for Terracon Consultants, Inc., resulting in an estimated cost increase of $800.00 for the Co Wide Shop Facility Project.
 
2. 67492  
Ratification of the fully executed Change Order No. 4 in connection with contract No. C-16-378-02-21 with Clore Construction, LLC for the Hidalgo County Precinct #2 -Regional Linear Park Project (from Ridge Road to San Antonio Ave) as recommended by project engineer, Christopher Rodriguez, P.E. and subject to compliance with HB1295 when and if applicable.
 
E.   Pct. 4
 
1. 67444  
Acceptance and approval to execute the final AIA A133 - 2009 Exhibit A (Guaranteed Maximum Price Amendment) Agreement between Owner, Hidalgo County and Construction Manager At Risk, Holchemont Construction, Inc., for "CMAR for Memorial Park-Phase I GMP " Project and subject to final review and approval by legal counsel prior to execution (C-18-023-07-03).
 
2. 67413  
Action to accept and approve a "User Agreement" between Hidalgo County Precinct 4 San Carlos Endowment Center and the "Boys & Girls Club" based on the original procurement by HC for a non-profit to occupy unused space at the San Carlos Endowment Center.
 
F.   IT Department
 
1. 67516   Pursuant to procurement packet, requesting action to approve evaluating committee for: "Cloud Hosted and Managed Email Service" - RPF No. 2018-194-10-31-HGO including but not limited to, the following options:

A. Recommended evaluation committee as presented for consideration by IT:
Daniel Silguero
Harim Arevalo
Stan Ramos
Rigoberto Hinojosa
Linda Fong

B. Other as selected/designated by Commissioners Court.
 
2. 67477  
A. Presentation of scoring grid for the purpose of ranking by Commissioners' Court in connection with "Countywide Internet Connection & Connectivity" - RFP No. 2017-314-08-29-HGO.
Foremost SmartCom Spectrum AT&T
Average Score 93.50 93.13 70.00 Disqualified
Ranked

B. Authority for the Purchasing Department to commence negotiations with the number one ranked participant/firm of __________________________________ in order to finalize an engagement/contract for the provision of "Countywide Internet Connection & Connectivity".
 
25.   Open Forum
 
26.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 67519   Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project H2-18.
 
D. 67522   Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project U2-17.
 
E. 67531   Cause No. CL-18-5022-G; Jesus Esqueda vs. County of Hidalgo and Roberto Perez
 
F. 67462   Claim of Juan Lopez
 
G. 67464   Claim of Miguel Cantu
 
H. 67467   Claim of Alma Ramirez Vallejo
 
I. 67482   Claim of Nereida Ramirez Vallejo
 
27.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
28.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 67500   Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project H2-18.
 
D. 67521   Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project U2-17.
 
E. 67532   Cause No. CL-18-5022-G; Jesus Esqueda vs. County of Hidalgo and Roberto Perez
 
F. 67463   Claim of Juan Lopez
 
G. 67465   Claim of Miguel Cantu
 
H. 67468   Claim of Alma Ramirez Vallejo
 
I. 67483   Claim of Nereida Ramirez Vallejo
 
29.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
30.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
31.   Adjourn
 

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