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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
October 30, 2018
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

County Judge's Office:

67406

Presentation of the United Way of South Texas' Hidalgo County Campaign Kickoff.

District Attorney's Office:

67405

Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281):
Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG).

HIDTA - Task Force:

67328

Requesting approval for payment of reimbursement of $20.57 to Agent Martinez including authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.

Sheriff's Office:

67188

1. Approval of Agreement for Law Enforcement Location and Access Agreement - The Trade

2. Authorization for County Sheriff to sign Agreement

67198

1. Requesting acceptance and approval of purchase of plaques for employee recognition for years of service with the Hidalgo County Sheriff's Office.

2. Requesting acceptance and approval of public purpose purchase of medals in recognition of Hidalgo County Sheriff's Officers for public service to Hidalgo County.

Constable Pct. #1:

67367

Discussion, consideration and approval for Hidalgo County Constable Pct 1 to appoint Medardo Villarreal as a Deputy Constable as per Local Government code section 86.011.

10.

Executive Office:

Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting

67371

Approval to accept settlement Money Order from Eliseo Cadengo in the amount of $518.50 to settle auto damage claim with County vehicle. (Sheriff Office)

67256

Approval of 2019 Holiday Schedule

11.

Human Resources:

Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed

67291

CCP Salary Schedule - Planning Department:
1. Approval to correct slot 210-002-0024, position title GIS Operator III, from Grade 11/Step 1 to Grade 11/Step 3 effective 04/30/2018.
2. Approval of backpay in the total amount of $1,513.98 for employee no. 227196.

67322

Tax Office (1100):
1. Approval of the following personnel actions, effective next full pay period 11/12/2018:

Action	Dept./ Prg.	Slot #	Current Position Title	Current Grade & Step	Proposed Position Title	Proposed Grade & Step
Delete	140-001	0093	Deputy Clerk I	G05S01	-	-
Delete	140-001	0103	Deputy Clerk I	G05S01	-	-
Delete	140-001	0116	Deputy Clerk I	G05S01	-	-
Delete	140-001	0122	Deputy Clerk I	G05S01	-	-
Delete	140-001	0125	Deputy Clerk I	G05S01	-	-
Title Change	140-001	0010	Fraud Investigator I	G10S01	Auto Theft Fraud Unit Investigator I	G10S01
Title Change	140-001	0178	Fraud Investigator I	G10S01	Auto Theft Fraud Unit Investigator I	G10S01
Create	140-001	0207	-	-	Auto Theft Fraud Unit Investigator II	G12S01
Title Change	140-001	0005	Senior Auto Theft Fraud Unit Investigator	G14S01	Auto Theft Fraud Unit Investigator III	G14S01
Create	140-001	0208	-	-	Auto Theft Fraud Unit Monitor I	G10S01
Create	140-001	0209	-	-	Research Analyst II	G12S01

2. Approval to revise the (CCP) Classified Positions List.

12.

Health & Human Services Department:

67320

Presentation and discussion on pre-approved Interlocal with Remote Area Medical allowing them to provide vision services at Precinct 2 Community Resource Center on December 16 - 19, 2018.

67321

Acceptance of notification from Texas Department of State Health Services to add language as an administrative change to the grant contracts as listed on the notice. The new language allows for contractors to transfer funds between budget categories, other than equipment and indirect costs categories, not to exceed 25 percent of the total contract value during a contract budget period.

Health Care Funding District:

Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

Indigent Health Care Program:

Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

13.

IT Department:

67337

1. Authorization and approval for the use of the County's Justice Court Technology Fund for the purchase of equipment for the County Justice of the Peace offices.
2. Requesting authority to purchase the following hardware:
(20) GEMALTO COGENT MIY-TOUCH-2-0200 (Time clock)

14.

Precinct #1 - Comm. Fuentes:

67238

Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 44B and No. 44C associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.

15.

Precinct #2 - Comm. Cantu:

67385

TxDOT - Pct 2 Dicker Rd(23rd-Jackson Rd) (1315):
Requesting approval for the County Judge to sign TxDOT Form ROW A-10 Tabulation of Values for all parcels associated with the Pct 2 Dicker Road (23rd-Jackson Rd) Project - (CSJ: 0921-02-312) until the completion of this project.

67274

1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of San Juan, regarding road improvements for the Pct. 2 Cesar Chavez (Bus 83 to Hall Acres Rd) Road Project.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project for the Pct 2 Cesar Chavez (Bus 83 to Hall Acres Rd) Project.

67272

1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of San Juan, regarding road improvements for the Pct 2 Hi Line Road (Veterans Blvd to Stewart Rd) Project.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project for the Pct 2 Hi Line Road (Veterans Blvd to Stewart Rd) Project.

16.

Budget & Management:

67165

Requesting approval to submit 2019 Hidalgo County Formula Grant Program Application and approval to sign County Resolution.

67404

TXDOT Pct 3:
Approval and concurrence of the Plans of Proposed Anzalduas U.S. Land Port of Entry Northbound Improvements CSJ:0921-02-369, with authority for the County Judge to sign the necessary title sheets for this project.

Budget Appropriations:

67403

Pursuant to Texas Local Government Code 111.070, approval of emergency appropriation from the General Fund - Fund Balance in the amount of $24,877.49 for emergency related expenditures, including but not limited to debris removal and monitoring services (water extraction) and repair services.

67402

General Fund (1100):
Approval of 2018 appropriation of General Fund new source of revenue, as certified by the Co. Auditor on September 4, 2018, in the amount of $844,128.01 to fund various operating accounts.

67376

Justice Crt Bldg Security (1245):
Approval of 2018 appropriation of funds for the Justice Crt Bldg Security fund in the amount of $8,281.72 to fund change order(s) #2 and #3 for ServPro build back services related to JP Offices.

67203

Pct 1 (1303):
a. Approval of certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No. 1 from sale of machinery and equipment.
b. Approval of 2018 appropriation in the amount of $94,643.52 to fund anticipated Pct 1 expenditures.

17.

Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

Hidalgo County

67396

A. Requesting exemption from competitive bidding requirement, under TxLGC 262.024(a)(4) a professional services;

B. Acceptance and approval of a Letter of Engagement with the Caso Law Firm, PLLC in connection with legal matters subject to legal review and compliance with all HC requirement submittals;

67315

A. Requesting exemption under Tx LGC §262.024 (a)(9)(c), ...'by a state agency of this state',,,;;

B. Requesting approval to purchase from DataSpec., Inc. ,dba, VetraSpec, [procured and awarded by the Texas Veterans Commission through TVC Contract No. 18-0000262] as long as the TVC continues the renewals awarded including the service, through Req. #00381575, to include annual service fee of $449.00 per license, and a one-time equipment charge totaling $1,185.00.

67202

Approval of the first (1) year extension provided under C-17-164-09-12 with Upper Valley Mail Services, LLC fo" Mail Serivces ", for Hidalgo County, under the same rates, terms and conditions.

Executive Office

67174

Seeking ratification of the following fully executed Change Orders for Contract #C-18-223-07-31 with Servpro of Harlingen/San Benito for Build Back Services for Property at 1902 Joe Stephens, Weslaco TX (as needed), as submitted through project engineer Halff Associates, Inc. subject to compliance with HB 1295 & HB 23 if and when applicable:

Change Order #1 reflecting an increase of $11,850.56 for upgrade of electrical work for building 2 (JP Morales & JP Saenz)
Change Order #2 reflecting an increase of $4,331.80 for additional bullet proof window, money tray and intercom for JP1 PL2 Morales;
Change Order #3 reflecting an increase of $3,949.92 for additional ballistic wall in lobby for JP1 PL2 Morales.

Pct. 1

67387

Requesting approval to purchase the following listed heavy equipment through the Hidalgo County membership/participation with BuyBoard awarded Contract No. 529-17 & 515-16 for Commissioner Pct. 1 upon 1295 compliance.

Qty	Vendor	Equipment	Amount
1	Deere & Company John Deere AG & TURF	John Deere 5100E Utility Tractor	$62,893.84
1	Doggett Heavy Machinery Services LLC	2019 John Deere 770G Motor Grader	$257,014.90

67313

A. Requesting approval of final negotiated Professional Services Agreement with L & G Consulting Engineers, dba L & G Engineering as it relates to Professional Engineering Services-Precinct No. 1 for Mile 10 from Mile 6 to FM 1015. Approved for negotiations by HCCC on June 27, 2017 ai # 60401 ( r ).

B. Pursuant to HCCC approval of Professional Services Agreement with L & G Consulting Engineers, dba L & G Engineers, requesting approval of Work Authorization No. 1 in the amount of $1,370,741.52 as it relates to Professional Engineering Services-Precinct No. 1 for Mile 10 from Mile 6 to FM 1015.

C. Pursuant to approval of agreement with L & G Consulting Engineers dba L & G Engineers, a request for approval by engineer to permit the subcontracting of the following to provide corresponding services for Pct. No. 1 Mile 10 from Mile 6 to FM 1015:

Ergonomic Transportation Solutions, Inc.	Traffic Signals
C&M Associates	Traffic Projection
Ama Terra Environmental	Environmental
ROW Surveying Services, LLC	Surveying

67235

A. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Elsa for certain improvements to Mile 6 (Mile 11-SH107);

B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement in it's desires to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the “Work”) by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City.

Health & Human Services Dept.

67147

Acceptance and approval of Fourth Amendment to current Contract #C-14-088-02-11 for the provision of professional consulting services in connection with the "Medicaid 1115 Waiver Texas Health Transformation and Quality Improvement Program" with Kevin Nolting, dba, Nolting Consulting Services due to the State of Texas' extension of the 1115 Waiver Program through 2020 [and as permitted under the terms of the agreement].

Budget & Management

67312

Approval and acceptance of the negotiated agreement between Hidalgo County and AMI Risk Consultants, Inc. (ranked by HCCC on 10-09-18 ai #66857) including the Best and Final Offer (BAFO) for RFP No. 2018-158-08-08-YSS Workers' Compensation Loss and Funding Projections Actuarial Study.

18.

Open Forum

19.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

67339

Claim of Cruz Garza

67341

Claim of Maria Del Carmen Taylor

67343

Claim of Harlin Doty

67360

Claim of Raul Hinojosa

20.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

21.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

67340

Claim of Cruz Garza

67342

Claim of Maria Del Carmen Taylor

67344

Claim of Harlin Doty

67361

Claim of Raul Hinojosa

22.

Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed

23.

Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

24.

Adjourn