1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 66951 Presentation by Burton McCumber & Longoria, LLP of the Hidalgo County Drainage District's 2017 Comprehensive Annual Financial Report and audit. 6. 67026 Presentation and discussion on Proposed 2018 Drainage Bond Program. 7. 67081 Discussion and update as it relates to Hidalgo County Irrigation District No. 1 Penitas Pump station and Levee rehabilitation project. 8. 66937 Requesting approval of closing documents for Parcel 1 as it relates to Sunflower Drain Extension project and authority for the Chairman of the Board to execute documents. 9. 66967 Requesting approval for an AEP Easement as it relates to Hidalgo County Drainage District No. 1 Admin Building and authority for the Chairman of the Board to execute documents. 10. 67051 CIP 133-2012 Bonds Bdgt: 300-J09 Drain A. Application for payment No. 1 in the amount of $158,342.40 from Rigney Construction, LLC pertaining to Construction Contract No. HCDD1-18-015-03-28-J09 Drain Improvements Phase 2-Roadway & Field Crossings. Project Engineer: Robert Fina, P.E.-Tedsi Infrastructure Group PO#634435 11. 67053 A. Requesting approval of a Master Intergovernmental Cooperative Purchasing Agreement with National IPA with the purpose of participating in the cooperative purchasing program as an additional procurement resource with authority for the Chairman of the Board to execute document and thus permit HCDD1 to complete and file the online National IPA Member Registration (subject to legal review); B. Pursuant to the Boards Approval of the Intergovernmental Cooperative Purchasing Agreement, requesting authority to purchase New HCDD1 Administration Building Furniture, to include installation, in the amount of $136,026.81, through HCDD1 participation and membership with National IPA Purchasing Cooperative Program from their awarded vendor, Hon Company c/o Gateway Printing and Office Supply, contract #R142208, Quote #425392. 12. 65590 CP 133 Budget: 330-East Donna Drain Flood Pump Improvements A. Approval of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to Construction Contract No. 16-040-08-16 East Donna Drain Flood Pump Improvement. B. Application for Payment No. 6-Retainage Release in the amount of $103,277.58 from Mor-Will, LLC pertaining to Construction Contract No. 16-040-08-16 East Donna Drain Flood Pump Improvement. Project Engineer: Robert Fina, P.E. -Tedsi Infrastructure Group PO#630511-18 CIP 133 Budget: 340-South Mercedes Lateral Flood Pump C. Approval to rescind Agenda Item No. 64254 Item B-Certificate of Construction Completion pertaining to Construction Contract No. HCDD1-16-041-08-16 South Mercedes Lateral Flood Pump Drainage Improvement due to change on final contract amount. D. Approval of revised Certificate of Construction Completion to replace item noted on Item A. E. Approval to rescind Agenda Item No. 64254 Item D-Application for Payment No. 3 in the amount of $81,330.33 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-041-08-16 South Mercedes Lateral Flood Pump Drainage Improvement. This item was corrected with Agenda Item No. 65150 Item D in the amount of $661.50 on BOD 06-05-2018. F. Application for Payment No. 4-Retainage Release in the amount of $81, 403.83 from Mor-Wil, LLc pertaining to Construction Contract No. HCDD1-16-041-08-16 South Mercedes Lateral Flood Pump Drainage Improvement. CIP 133 Budget: 345-Mercedes Lateral Flood Pump G. Approval to rescind Agenda Item No. 64253 Item B-Certificate of Construction Completion pertaining to Construction Contract No. HCDD1-16-039-08-16 Mercedes Lateral Flood Pump Drainage Improvement due to change on final contract amount. H. Approval of revised Certificate of Construction Completion to replace item noted on Item A. I. Approval to rescind Agenda Item No. 64253 Item D-Application for Payment No. 6 in the amount of $69,760.41 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-039-08-16 Mercedes Lateral Flood Pump Drainage Improvement. This item was corrected with Agenda Item No. 65150 Item E in the amount of $661.50 on BOD 06-05-2018. J. Application for Payment No. 7-Retainage Release in the amount of $69,833.91 from Mor-Wil, LLc pertaining to Construction Contract No. HCDD1-16-039-08-16 Mercedes Lateral Flood Pump Drainage Improvement. 13. 67052 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions. CP 130 Budget: 005 New Administration Building. Application for Payment NO. 5 in the amount of $289,753.20 14. 67056 Requesting approval of Supplemental Agreement No. 1 to add language in relation to the article 6.1 Request for Payment for the professional engineering services agreement with South Texas Infrastructure Group, for the provision of Plans/Specifications/Estimates (PS&E), Design Surveying, for RCW Subdivision Drainage Improvements Project (Contract No. C-HCDD1-18-035-06-19). Subject to Legal Review and compliance to HB1295 (if applicable). 15. 67068 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: 2013 Bonds CIP 133 Budget 315-Pharr-McAllen South Drain Outfall A. Application for Payment No. 3 in the amount of $171,845.64 from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers related to Construction Contract No. HCDD1-17-005-02-21-Pharr Mcallen South Drain Outfall Improvements. Project Engineer: Hector J. Lopez, P.E., S&B Infrastructure, LTD. PO#631848 16. 67080 CIP 130 Budget: 050-Cesar Chavez Ph.2 Ditch A. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No.CCD-0433-D Parcel No.15-Pct.1 Fee Simple Right of Way. B. Approval to issue payment on three(3)Special Commissioners fees related to Cause No.CCD-0433-D as noted on Item A above. CIP 130 Budget: 050-Cesar Chavez Ph.2 Ditch C. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No.CCD-0434-D Parcel No. 22 & E3-Pct.1 Fee Simple Right of Way. D. Approval to issue payment on three(3)Special Commissioners fees related to Cause No.CCD-0434-D as noted on Item A above. 17. 67082 Request approval of a Budget Amendment to transfer into the Capital Projects Fund (130) from the District General Fund in the amount of $550,000 for the final completion of construction of the District Administration Building. 18. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 19. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 20. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 21. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 22. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
District Attorney's Office: A. 66621 Proclamation declaring October 2018 as Domestic Violence Awareness month. B. 66622 Proclamation declaring October 2018 as National Bullying Prevention Month.
Health & Human Services Department: A. 67021 Requesting approval to submit an amendment request to Department of State Health Services to amend grant contract #2016-003876 Amendment No. 3. The purpose is to reallocate funds between budget categories. B. 66926 Requesting approval for Hidalgo County Health & Human Services Department to submit an application to participate in the Applied Epidemiology Fellowship program. The program is a two year program that focuses on three key concepts that consists of providing service to the sponsoring agency, create and train a core group of public health workers and strengthen capacity in applied epidemiology across public health institutions. C. 66862 1. Approval of the Certification of Revenue as certified by County Auditor for program income earned in the amount of $112.20 from the Child Health FY 18 grant program. 2. Approval of appropriation of funds in the amount of $112.20. D. 66881 1. Approval of the Certification of Revenue as certified by County Auditor for the program income earned in the amount of $536.92 from the Prenatal FY 18 grant program. 2. Approval of appropriation of funds in the amount of $536.92. E. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures 2. 66640 A. Public Hearing, at 10:30 am, to consider public comments concerning the amount of mandatory payments required to be paid by paying hospitals for fiscal year 2019 and how the revenue derived from those payments is to be spent. B. Consideration and possible approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent. C. Consideration and possible approval for the Hidalgo County Tax Assessor/Collector to collect the mandatory payment required by Hidalgo County Health Care Funding District. D. Consideration and approval to assess mandatory payment annual rate. E. Consideration and approval to set quarterly assessment dates. F. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
1. 67095 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 67111 Presentation of Fund Information Report B. 66903 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of July 2018. 3. 2018 Intradepartmental Transfers: A. 67078 2018 - Sheriff's Office OPSG FY16 (1284) B. 67088 2018 - County Clerk (1100) C. 67015 2018 - Pct 2 Administration (1200) D. 66923 2018 - Pct 2 Rd Maint (1200) E. 67054 2018 - District Clerk (1100) F. 67035 2018 - Veterans Services (1100) G. 67014 2018 - Emergency Management (1100) H. 67003 2018 - JP 5-1 (1100) I. 67005 2018-Elections LIT (1100) J. 66982 2018 - Constable Pct. 1 (1100) K. 66900 2018 - Tax Office (1100) L. 66965 2018 - County Commissioners (1100) M. 66962 2018 - Human Services (1100) N. 66961 2018 - Pct 1 R&B (1200) O. 66960 2018 - Pct 1 Adm (1200) P. 66972 2018 - Pct 1 Sanitation (1100) Q. 66896 2018 - Pct 1 R&B (1200) R. 66947 2018 - Pct. 3 Parks (1100) S. 66993 2018 - Pct.4 Brewster Park (1351) T. 66991 2018 - Pct.4 Sanitation (1100) U. 66957 2018 - Pct.4 Road Maint (1200) V. 66941 2018 - Constable Precinct 4 (1231) W. 67057 2018 - Constable Pct. 2 (1100) X. 66921 2018 - Constable Pct. #2 (1100) Y. 66925 2018 - Nuisance Abatement Division (1100) Z. 66863 2018 - Facilities Management Co. Wide (1100) AA. 66888 2018 - Hidalgo County Sheriff's Office (1100) BB. 66986 2018 - Health & Human Services Dept. / TB Fed (1293) CC. 66883 2018 - Health & Human Services Dept. / Prenatal (1293) DD. 66885 2018 - Health & Human Services Dept. / Child Health (1293) EE. 66891 2018 - JP 1-2 (1100) FF. 66886 2018 - Master Court #1 (1100) GG. 66899 2018 - Human Resources (1100) HH. 66904 2018 - Justice Court Tech (1242) II. 66905 2018 - Constable Precinct 4 (1100) JJ. 66913 2018 - JP Pct. 2, Pl 2 (1100) KK. 66915 2018 - County Treasurer (1100) LL. 66859 2018 - Auditor's Office (1100) 4. 2018 Interdepartmental Transfers: A. 67077 Approval of 2018 Interdepartmental Transfer from CO2017-Pct3 Mach & Equip (program 122) to CO2017-Pct3 Western Rd. (M10-M14) Roads (program 130) in the amount of $600,000.00. B. 66922 Pct 2 Adm (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $8,000.00 to fund operating expenditures. C. 67064 Pct 2 CRC San Juan (1100): Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC San Juan in the amount of $1,000.00 to fund operating expenditures. D. 66801 Pct 2 Parks (1100): Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of 30,300.00 to fund operating expenditures. E. 66966 Executive Office: Approval of interdepartmental transfer from Co. Commissioners Acct. to Executive Office in the amount of $ 3,700.00 for operating expenses through the end of the year. F. 66968 Pct 1 Parks: Approval of 2018 interdepartmental transfer from Pct 1 Sanitation (program 001) to Pct 1 Parks (program 013) in the amount of $187.00 to cover pending invoice. G. 66928 Pct 1 CRC: Approval of 2018 interdepartmental transfer from Pct 1 Sanitation (program 001) to Pct 1 CRC (program 050) in the amount of $2000.00 for current and future expenditures. H. 66943 Co Treasurer (1100): Approval of 2018 interdepartmental transfer from Co Wide Contingency to Co Treasurer's in the amount of $1,100.00 to fund update for equipment and software expenditures. I. 66871 Pct. #1: Approval of 2018 interdepartmental transfer from fund 1345, program 188,194,198,207,209 and 727, to program 242 in the amount of $22,211.74 to cover expenditures for the Valdez Rd. project. J. 66898 Pct. #1 (1200): Approval of 2018 interdepartmental transfer from fund 1200, program 005 to program 258 in the amount of $3,000 to fund expenditures for mile 17 1/2. K. 66997 Pct. 4 (1100): Approval of 2018 interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Sanitation (program 001)/Pct.4 CRC (program 077) in the amount of $770.00. L. 66870 Pct. 4 Road Maintenance (1200): Approval of 2018 interdepartmental transfer from Pct.4 Sunflower (program 189) to Pct.4 Rd Maint (program 007) in the amount of $1,951.06. M. 66876 Pct. 4 Road Maintenance (1200): Approval of interdepartmental transfer from Pct.Admin (program 005) to Pct.4 Road Maint (program 007) in the amount of $5,092.44. N. 66906 Fire Marshal: Approval of 2018 Interdepartmental Transfer between various programs under the Fire Marshal to fund anticipated fire call invoices in the amount of $57,800. O. 66838 County Library System (1100): Approval of 2018 interdepartmental transfer from Co Wide Admin to County Library System to fund ICA amendment in the amount of $2,299.00. 5. Planning Department: A. 66996 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Treasurer: A. 66916 Approval of the following expenses in accordance with the Exiting Officials Expenditure Policy: Vendor Amount Description CDWG $800.74 Drobo 5N2-NAS server - 2 TB 7. Executive Office: A. 66924 Civil Service (1100): Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor: Vendor Invoice Date PO# Amount Purpose/Event Subway #24866 9/27/18 773757 $ 56.89 Civil Service Commission Meeting 9/27/18 8. Tax Refunds: A. 67094 Account Number Payer Amount H0160.02.000.0004.00 HEB Grocery Company LP $8,395.85 B. 66985 Account Number Payer Amount B1612.01.000.0020.00 Bank of America % Corelogic, Inc. $5,503.14 C9462.01.00B.0009.00 Lone Star National Bank $7,508.04 C9462.01.00B0010.00 Lone Star National Bank $7,539.92 L0540.00.000.0023.00 Bayview Loan Servicing $22,886.43 P5365.00.000.0020.00 Carrington Mortgage Services $2,979.97 R1160.00.000.00008.00 Perdue Brandon Fielder Collins & Mott LLP $9,970.12 C. 66984 Account Number Payer Amount W0100.00.023.0007.01 Mr. Or Mrs. Alberto Guerra Jr. $3,072.73 D. 66865 Account Number Payer Amount S2950.00.000.0175.10 Weingarten Realty $31,576.45 S2950.00.000.0185.10 Weingarten Realty $93,326.57 9. Membership Dues/Certifications: A. 67084 DBM: Requesting approval to pay membership dues to the Government Finance Officers Association (GFOA) for Sergio Cruz, Budget Officer, with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. B. 66948 District Attorney: Requesting approval of AIA Contract Documents License renewal for an additional license to be used by the DA's Office. C. 66889 Fire Marshal: Requesting approval to pay required certification application fees in the total amount of $425.00 payable to the Texas Commission on Fire Protection, for Reserve Deputy Fire Marshal Rolando Casas, for Intermediate Arson Investigator, Intermediate Fire Inspector, Intermediate Structure Firefighter, and Intermediate Fire Investigator, and for Deputy Fire Marshal Oscar Lopez for Advanced Fire Inspector, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. D. 66895 Fire Marshal: Requesting approval to pay for an Active Membership for the International Association of Arson Investigators for Oscar Lopez, Deputy Fire Marshal in the total amount of $135.00 for one year, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. E. 66796 District Attorney (1100): Requesting approval to pay 2018 admissions renewal to the United States District Court for the Southern District of Texas for employee (no.191973) in the amount of $25.00 (Requisition #375222). 10. Urban County: A. 66927 Requesting approval of one (1) applicant in the Countywide area and one (1) applicant in the City of Mercedes under the Owner-Occupied Housing Rehabilitation Program. B. 66879 Requesting approval of two (2) applicants in the Countywide Area under the Colonia Self-Help Center Program. C. 66875 Requesting approval of one (1) applicant in the City of Alamo, one (1) applicant in the City of San Juan and one (1) applicant in the Countywide area under the Owner-Occupied Housing Rehabilitation Program. 11. Budget & Management: A. 66952 1. Approval of reimbursement in the amount of $978,971.22 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 09/13/18 to 09/26/18. 09/13-19/18 $418,153.33 09/20-26/18 $560,817.89 TOTAL $978,971.22 2. Approval of wire transfer to cover claims paid. B. 66953 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 16-30, 2018 in the amount of $64,607.50 and requesting approval of wire transfer. C. 66882 Colonia Streetlight Program (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Colonia Streetlight Program in the amount of $9,817.00 to fund operating expenditures. D. 66855 Salary Sweep (1100): Approval to transfer lapsed salaries from various departments to the County Wide Adm-Contingency. E. 67022 Non-Agenda Transfers Report and approval of emergency transfers for the period of September 2018. 12. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 67063 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# County Wide Shop Facility Project 10/01/18 20097 $ 9,059.11 760512 Las Milpas Park Youth Facility Project 10/01/18 20098 $ 1,177.76 767363 Military Highway Extension Project 10/01/18 20099 $16,993.65 770537 Las Milpas Road Project 10/01/18 20100 $15,860.01 777422 Off-System Bridge Traffic Devices Project 10/01/18 20101 $ 9,057.35 782931 N. San Juan Park Swimming Pool Project 10/01/18 20102 $ 2,815.06 782815 B. 67001 Requesting authority to enter into a 36 month Commercial Agreement with Safe Guard Fire for Fire and Security Alarm Monitoring Services for the Hidalgo County DA Morgue located at 3100 South Business 281, Edinburg TX, 78539 through requisition 00379860. Good/Service Cost Unit of Measure Equipment Installation/Labor Hourly Fire Monitoring Service 48.99 Monthly Security Monitoring Service 42.99 Monthly C. 67033 Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO No. 11327163 9-30-18 Veterans Blvd. WA #3 $45,837.50 772041 11327193 9-30-18 Liberty Road WA #3 $118,350.00 735526 11327158 9-30-18 La Homa ROW WA #1 $5,400.00 671613 11327182 9-30-18 Liberty Road WA #4 $3,000.00 735736 11327159 9-30-18 FM 681 Project $1,324.53 625224 11327160 9-30-18 FM 681 Project $866.03 625225 11327170 9-30-18 South Detention Basin $6,300.24 735730 11327171 9-30-18 FM 494 Shary Rd. WA #2 $7,588.00 758025 11327161 9-30-18 FM 494 Shary Rd. WA #3 $11,565.00 772303 11327162 9-30-18 FM 494 Shary Rd. WA #4 $38,702.00 779844 11327186 9-30-18 Mile 3 Project WA #2 $9,800.00 720579 11327167 9-30-18 Mile 3 Project WA #4 $28,582.50 771660 11327187 9-30-18 Mile 3 Project WA #6 $23,000.00 784305 D. 66930 BCAP/Pct. 1: Requesting Approval of payment for Invoice# 7518073-1 in the amount of $2,830.00 as submitted by EarthCo. for professional engineering services under contract C-CAP-18-052-02-27 for Pct. 1 Big John Subdivision. E. 67048 Requesting approval of payment on invoice #18K1 in the amount $54,183.67 submitted by Alpha Infrastructure Engineering, PLLC., in connection with engineering services provided under Contract C-18-197-07-31 (WA#1), for Pct. 1 Road Infrastructure Assessment Ph1. F. 67007 PCT. #1: Requesting approval to pay invoice #11327179 in the amount of $45,619.46 for engineering services rendered in connection with Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. G. 67004 PCT. #1: Requesting approval to pay invoice # 11327165 in the amount of $81,128.32 for FM 1015 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. H. 67008 PCT. #1: Requesting approval to pay invoice #11327192 in the amount of $41,045.00 for Mile 6 Project - WA#2, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. I. 66999 PCT. #1: Requesting approval to pay invoice # 11327164 in the amount of $99,754.00. for Mile 6 Project (M11-SH107) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. J. 66975 Acceptance and approval of project invoice submitted by Halff Associates, Inc. for engineering services for the: ["Demolition of all site structures and improvements at Old Jail Site (207 E. Loeb)"] - Invoice #00016683 in the amount of $17,995.00 K. 66978 Requesting approval of Work Authorization No. 7 invoice #40046 in the amount of $ 14,576.14 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" to provide "Preliminary Design and Construction Phase Services for the County Service Facility", located in Hidalgo County Precinct 4. L. 66980 Authority to advertise and approval of procurement packet for Cloud Hosted and Managed Email Services - 2018-194-10-31-HGO with authority to re-advertise in the event no proposals received or recommend rejection of proposals. M. 66931 Approval to exercise the first of three possible extensions as provided in original contract C-16-097-10-25 with Securus Technologies, Inc. for "Inmate Telephone System & Services" for Hidalgo County Sheriff's Office under the same rates, terms and conditions effective November 5, 2018, through November 4, 2019. N. 66939 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO L&G Consulting Engineers, Inc. 9/30/18 11327180 $12,577.44 775957 O. 66864 Acceptance and approval of project invoice submitted by Halff Associates, Inc. for engineering services for the: ["Mechanical & Electrical Engineering and Building Renovation Design for Fires Suppression System at the Hidalgo County Administration"] Invoice # 00016365 in the amount of $ 1,116.00 & Certificate of Substantial Completion document P. 66740 Requesting authority to advertise (including the authority to re-advertise if necessary/required) and approval of procurement packets (i.e., specifications, legal notice etc.) as attached hereto for Construction of Ware Country Subdivision, a Hidalgo County Pct 4 BCAP Project. Q. 66873 Acceptance & Approval of payment for Invoices as (set forth below) and as submitted by Halff & Associates, Inc. (project engineer) for: Project Specific: "Turnkey Project for Purchase Replacement and Installation of Boilers at the Hidalgo County Jail", under (On Call) agreement # C-17-142-05-16 (WA# 3) for Precinct 4-(Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings): Invoice Date Invoice # Amount 9/24/18 00016379 $2,135.00 R. 66738 Requesting approval to exercise the sixty (60) day grace period extension (provided in current lease agreement E-17-322), for the purpose of "Lease of Office Space in the City of Weslaco", for Hidalgo County WIC Program, under the same rates, terms and conditions with GBB Rentals, LTD., while the procurement process is completed with compliance to HB Form 1295. S. 66674 Approval to exercise the County's option to renew its final one (1) year term for contract (E-17-320-10-30) [with same rates terms and conditions] with Ivan Melendez, MD for the provision of "Chief Physician Services" for the Health & Human Services Department. T. 66766 Requesting approval for clarification for Pct 2 & Pct No. 4 locations and billing address to be listed as per Exhibit A, page 7, for contracts C-18-056A1-08-28 & C-18-056A2-08-28, for "Pest Control Services" with Mid-Valley Pest Control and Kill-A-Bug Pest Control. U. 66463 Approval to exercise the County’s option to extend the "Countywide Custodial Services” C-17-061-10-10-YSI for a one (1) year term under the same rates, terms, and conditions. V. 66894 Approval of payment of Invoice #10320 in the amount of $4,500.00 submitted by Quintanilla, Headley and Associates, Inc., for surveying services provided under Contract C-18-038-01-30, for the Pct 2 North San Juan Park Swimming Pool Project. W. 66893 Approval of payment of Invoice #10323 in the amount of $9,930.00 submitted by the project engineer, Quintanilla, Headley and Associates, Inc., for engineering services provided under Contract C-17-238-08-22 (WA#2), for the Pct 2 Regional Linear Park Project. X. 67055 Pct. #4: Acceptance and approval of invoice 11327174 submitted by project engineer L&G in the amount of $98,188.74; project FM 1925 (10th-McColl) WA#2 (P.O. 785986). Acceptance and approval of invoice 11327172 submitted by project engineer L&G in the amount of $59,059.94; project 10th St WA#2 (P.O. 700265). Acceptance and approval of invoice 11327173 submitted by project engineer L&G in the amount of $110,962.94; project FM1925 (Alamo Rd to Sharp Rd) WA#3 (P.O. 785987). Acceptance and approval of invoice 11327175 submitted by project engineer L&G in the amount of $66,900.00; project FM1925 (1,500 ft W of FM 2220 to 10th) WA#1 (P.O. 739761). Y. 67079 Approval of application for payment No. 8 in the amount of $334,977.54; project 10th Street Extension submitted by contractor, Texas Cordia Construction, LLC through Contract C-17-218-01-16 as reviewed by project manager, Ricardo Gallaga, L&G Consulting Engineers, Inc. Z. 67017 Pct. #4: Acceptance and approval of invoice 40033 submitted by project engineer B2Z in the amount of $4,647.49; Memorial Park Project (P.O.767241). Acceptance and approval of invoice 40040 submitted by project engineer B2Z in the amount of $4,841.03; Memorial Park Project (P.O.767241). Acceptance and approval of invoice 40041 submitted by project engineer B2Z in the amount of $5,954.39; Seminary Road Project (P.O.779383). Acceptance and approval of invoice 40042 submitted by project engineer B2Z in the amount of $7,542.42; Hinojosa Road Project (P.O.779384). Acceptance and approval of invoice 40043 submitted by project engineer B2Z in the amount of $29,834.33; Tex-Mex Road Project (P.O.779385). Acceptance and approval of invoice 40044 submitted by project engineer B2Z in the amount of $6,851.49; Mile 17 1/2 (Russell Road) Project (P.O.781241). Acceptance and approval of invoice 40045 submitted by project engineer B2Z in the amount of $56,753.02; Mile 17 1/2 (Russell Road) Project (P.O.781241). AA. 66744 Approval of the addition of fuel cards/users including, but not limited to, the following: 1. Hidalgo County Health and Human Services - fuel card (Enterprise Lease) 2. Hidalgo County Health and Human Services - fuel cars users 3. Hidalgo County District Attorney's Office - fuel card
67044 1. Approval of Pipeline and Utility Permits a. Applicant: Agua Special Utility District Legal Description: Block 16 Texan Gardens Subdivision (Pct. 3) (Western Road & Mile 6 North Road) Location of Pipeline or Utilities: West of Western Road. Proposed Right-of-Way Improvement: 2-8” PVC water lines with a 16” PVC casing boring Western Road. b. Applicant: North Alamo Water Supply Corporation Legal Description: Townsite of Hargill Block 65 L5 and L6 (Pct. 1) (F.M. 490 & Gill Street) Location of Pipeline or Utilities: East of Gill Street. Proposed Right-of-Way Improvement: 1” water service line with a 2” PVC casing boring Gill Street. c. Applicant: North Alamo Water Supply Corporation Legal Description: Proposed Blanquita Estates Subdivision, A 20.00 acre tract of land being all of Lot 1 Blk. 143 and 145 La Blanca Agricultural Subdivision “B” (Pct. 1) (Mile 14 ½ North Road & F.M. 493) Location of Pipeline or Utilities: North of Mile 14 ½ North Road. Proposed Right-of-Way Improvement: 1-8” PVC water line with a 16” PVC casing boring Mile 14 ½ North Road. d. Applicant: North Alamo Water Supply Corporation Legal Description: Lot 9 Block 94 J.C. Engleman Jr. (Pct. 4) (F.M. 1925 & Sunflower Road) Location of Pipeline or Utilities: East of Sunflower Road. Proposed Right-of-Way Improvement: 1-3/4” water service line with a 2” PVC casing boring Sunflower Road. e. Applicant: North Alamo Water Supply Corporation Legal Description: Lot 12 Block 86 Missouri Texas Land & Irrigation Company Subdivision, Las Mestenas Ranch (Pct. 1) (Mile 19 North Road & Jesus Flores Road) Location of Pipeline or Utilities: West of Jesus Flores Road. Proposed Right-of-Way Improvement: 1-3/4” water service line with a 2” PVC casing boring Jesus Flores Road. f. Applicant: North Alamo Water Supply Corporation Legal Description: Proposed Soledad Gardens Subdivision, A 9.00 acre tract of land out of Farm tract 2164 North Capisallo District Subdivision (Pct. 1) (Mile 2 West Road & Mile 17 North Road) Location of Pipeline or Utilities: East of Mile 2 West Road. Proposed Right-of-Way Improvement: 2-3/4” water service line and 1-1” water service line with a 2” PVC casing boring Mile 2 West Road. g. Applicant: North Alamo Water Supply Corporation Legal Description: 10.00 acres out of Lot 4 Block 87 Missouri Texas Land and Irrigation Company (Pct. 1) (Mile 20 North Road & Mile 7 West Road) Location of Pipeline or Utilities: West of Mile 7 West Road. Proposed Right-of-Way Improvement: 1-3/4” water service line with a 2” PVC casing boring Mile 7 West Road. h. Applicant: Izaguirre Real Estates Holding LLC. Legal Description: A 19.43 acres of land out of Lot 46-4 West Addition to Sharyland Subdivision (Pct. 3) (Trosper Road & Mile 6 North Road) Location of Pipeline or Utilities: East of Trosper Road. Proposed Right-of-Way Improvement: 1-8” PVC water line with a 16” PVC casing boring Trosper Road. i. Applicant: North Alamo Water Supply Corporation Legal Description: 3.00 acres of land out of Lot 12 and the south west 3acres of Lot 11 Block 33 Santa Cruz Gardens Unit 2 (Pct. 4) (Kenyon Road & Ramseyer Road) Location of Pipeline or Utilities: Existing 12” waterline south of Ramseyer Road. Proposed Right-of-Way Improvement: 1-3/4” water service line with a 2” PVC casing boring Ramseyer Road.
County Judge's Office: A. 66795 Proclamation declaring October as Breast Cancer Awareness Month B. 66929 Proclamation declaring October 18, 2018 as Peer Support Day
Precinct #3 - Comm. Flores: A. 67065 Approval of Work Authorization No. 2 (with an estimated cost of $103,530.00) as submitted by Javier Hinojosa Engineering, Contract No. C-17-329-12-19 to provide engineering services required for the preparation of construction plans for the paving and drainage improvements for Western Road from Mile 12 to Mile 14. B. 66995 1. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Penitas for overlaying Tom Gill Road consisting of approximately 15,571 linear feet between five hundred (500) linear feet north of U.S. Highway 83 to Follow Street in the City of Penitas. 2. In accordance with Texas Government Code 791.014, requesting approval of the Interlocal Cooperation Agreement of a proposed project to overlay Tom Gill Road from five hundred(500) linear feet North of U.S. Highway 83 to Follow Street consisting of approximately 15,571 linear feet.
District Attorney's Office: C. 66720 Requesting approval for County Treasurer to process reimbursement payment for HR Director, Rosalinda Cantu in the total amount of $88.14 after auditing procedures are completed by County Auditor. Invoice No. Date Amount Name of Company 9790432922 8/22/18 $43.81 Staples 1804193700380650 8/14/18 $30.61 Staples Trans #22, Batch #229 8/02/18 $13.72 El Fenix Bakery D. 66866 DA-Domestic Violence Specialty Prosecutor Grant (1281): 1. Approval to accept the Hidalgo County Domestic Violence Specialty Prosecutor Grant, from the Office of the Governor (OOG), in the amount of $131,969.96, effective 09/01/2018 thru 08/31/2019. 2. Approval of certification of revenues as certified by the County Auditor for FY2018 Hidalgo County Domestic Violence Specialty Prosecutor Grant. 3. Approval to appropriate the FY2018 Hidalgo County Domestic Violence Specialty Prosecutor Grant Funds. E. 66969 DA's Title IV-E (1100): Approval of the REVISED Title IV-E Grant Budget (Contract #23941008) for October 1, 2018 - September 30, 2019. F. 67062 District Attorney - TTBH (1281): 1. Approval to rescind action taken on Agenda Item #66658 CC Regular September 25, 2018. 2. Discussion, consideration and approval of amendment to the Internal Agreement between Tropical Texas Behavioral Health and Hidalgo County by and through the Hidalgo County District Attorney's Office. 3. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents. 4. Approval of Certification of Revenues by the County Auditor in the amount of $25,000.00. 5. Approval of appropriation of funds. 6. Approval to authorize the increase of supplemental pay allowance for the following employee, effective 10/01/2018: Employee # Dept./Prg. Slot # Position Title Current Supplemental Pay Proposed Supplemental Pay 106011 080-019 A001 Assistant District Attorney III 11,730.00 19,580.00
Planning Department: A. 67010 1. Preliminary Approval a. Rosalinda Rosalez Subdivision- Pct. 1 (Rosalinda Rosalez) (Anderson Road & Dillon Street) No. of Lots: 1 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Anderson Road side ditch. ETJ: Yes, City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF Paved: Yes, Anderson Road paved. b. Soledad Gardens Subdivision- Pct. 1 (Blue Cactus Properties, LLC) (Mile 2 West Road & Mile 17 North Road) No. of Lots: 4 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation with in the proposed lots and surface runoff will be drain into Mile 2 West Road side ditch. ETJ: Yes, City of Edcouch. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF Paved: Yes, Mile 2 West Road paved. c. Isabella Subdivision- Pct. 3 (Gabriel Aguilar) (Brushline Road & Mile 5 North Road) No. of Lots: 1 Single Family, 3 Commercial Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Mile 5 North Road and Brushline Road side ditches. ETJ: Yes, City of Mission. Water: Yes, provided by Agua SUD Sewer: Yes, OSSF Paved: Yes, Brushline Road and Mile 5 North Road paved. d. Krishnan Subdivision- Pct. 1 (S. Gopal Krishnan) (Victoria Road & Lott Road) No. of Lots: 2 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Victoria Road side ditch. ETJ: Yes, City of Donna. Water: Yes, North Alamo Water Supply Corporation Sewer: Yes, OSSF Paved: Yes, Victoria Road paved. e. R & E Ranch Subdivision- Pct. 1 (Yoanna Maldonado) (Milanos Road & 18th Street) No. of Lots: 6 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Milanos Street and 18th Street road side ditch. ETJ: Yes, City of Weslaco. Water: Yes, provided by Military Highway Water Supply Corporation Sewer: Yes, OSSF Paved: Yes, Milanos Road & 18th Street paved f. Eduardos Subdivision No. 18- Pct. 3 (Izaguirre Real Estates Holdings LLC.) (Trosper Road & Mile 6 North Road) No. of Lots: 76 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by storm drainage pipe system and detention will be provided by widening the existing drain ditch . ETJ: Yes, City of Mission. Water: Yes, provided by Sharyland Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by City of Mission. Paved: Yes, Trosper Road paved and 4 internal streets to be paved. 2. Final Approval with Financial Guarantee a. Maravillas Estates Phase 3 Subdivision- Pct. 1 (Elias Woloski) (Midway Road & Ponciano Drive) No. of Lots: 77 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by connecting into an existing Drainage System which was previously installed during Maravillas Estates Phase 1 Subdivision. ETJ: Yes, City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF has been escrowed. Paved: Yes, Midway Road, Ponciano Drive and 3 internal streets have been paved. *Final Approval with Cash Deposit in the amount of $115,500.00 for 77 OSSF. 3. Discussion and possible action to adopt amendments and/or additions to the following sections of the Hidalgo County Subdivision Rules: a. Title A, Title B and Title M Chapter 2 General Subdivision Design- (Streetlights, Filling Stations, Bus Stops, Cul-De-Sac Lengths and Relocation of Utility Facilities) b. Appendix 5: County Construction Specifications- (Drainage ) c. Appendix 9: County Details and Specification- (Paving Specifications) B. 67040 1. Approval of Pipeline and Utility Permit (open-cut): a. Applicant: Texas Gas Service Legal Description: Lot 12 Block 8 Rio Grande Development Subdivision (Pct. 4) (Ware Road & Mile 13 North Road) Location of Pipeline or Utilities: Wallace Road ½ mile south of Mile 13 North Road. Proposed Right-of-Way Improvement: Replace approximately 100’ of 8” steel pipe to remove existing sleeve on Ware Road.
Sheriff's Office: A. 66820 Discussion, consideration and action, in accordance with the Hidalgo County Civil Service Commission Rules, for the following employee #093416 to be paid out for accrued compensatory time, Holiday and Annual leave time. (Employee transferred to HIDTA-Grant Funded position) B. 66660 Sheriff's Office- NIBRS (1284): 1. Approval to accept grant award for equipment funding from the Criminal Justice Division (CJD) in the total amount of $240,679.00 for the Hidalgo County Sheriff's Office, Constables Precinct #1, Constables Precinct #2, and Constables Precinct #3. 2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents. 3. Authorization to pay equipment reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditors for the NB19-PY19 National Incident-Based Reporting System (NIBRS). 5. Approval of appropriation of funds in the total amount of $240,679.00 Hidalgo County Sheriff's Office - $81,879.00 Constables Precinct #1 - $55,800.00 Constables Precinct #2 - $60,100.00 Constables Precinct #3 - $42,900.00 C. 66958 Sheriff's Office- FBI (1284): 1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation (FBI) in the total amount of $36,687.50. 2. Authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of Certification of Revenues as certified by the County Auditors for the FY 2019 FBI overtime agreement. 4. Approval of appropriation of funds in the amount of $36,687.50 D. 67037 Sheriff's Office - Operation Stonegarden FY16 (1284): Requesting ratification of supplemental funds from the Homeland Security Grant Program in the amount of $695,389.93 for FY2016 Operation Stonegarden E. 67073 Sheriff's Office - LBSP FY19 (1284): 1. Authorization and approval to accept the Local Border Security Program (LBSP) FY 19 grant in the amount of $233,000.00. 2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY19 (LBSP - 19). 5. Approval to appropriate budget for the LBSP - 19 grant award in the amount of $233,000.00. F. 67069 Organized Crime Drug Enforcement Task Force (1284): Approval to continue the payment of overtime for one (1) employee currently being paid by the OCDETF grant pending the award of the 2018-2019 grant.
Constable Pct. #2: A. 66988 Discussion, consideration, and approval to appoint Ramiro Martinezas Deputy Constable by Constable Martin N. Cantu, Constable Pct . 2 in accordance with Texas Local Government Code Section 86.011. B. 67059 Constable Pct. #2 - TTBH-JII (1285): 1. Approval to rescind action on Agenda Item 66341 Item 10.A. CC Regular 08/28/18. 2. Discussion, consideration, and approval to enter into an Interlocal Agreement between Hidalgo County Constable Precinct 2 and Tropical Texas Behavioral Health. 3. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and condition. 4. Authorization for County Judge, as authorized official, to sign the Interlocal Agreement award and related documents. 5. Approval of Certification of Revenues by the County Auditor. 6. Approval of appropriation of funds. 7. Approval of the following personnel actions, effective 09/01/2018: Action Dept./Prg. Slot No. Position Title Budgeted Salary Create 292-021 0001 Deputy Constable $44,577.00 8. Approval to transfer employee no. 227560 to slot no. 0001 (292-021). C. 66983 Requesting Removal of said weaponry (2 service handguns) from Hidalgo County Constable Pct. 2 fixed asset inventory so as to use for the purchase of new weaponry use of trade in
Constable Pct. #3: A. 66935 Discussion, consideration, and approval to appoint Isidro Rosales, as Deputy Constable, by Constable Lazaro "Larry" Gallardo, Jr., Constable Pct. 3, in accordance to Texas Local Government Code Section 86.011. B. 66936 Discussion, consideration and approval to appoint Dan Broyles as Reserve Deputy Constable, by Lazaro "Larry" Gallardo, Jr., Constable Pct.3, in accordance to the Texas Local Government Code Section 86.012. C. 66998 Constable Pct. 3 - 1284 1. Approval to rescind action taken on Agenda Item 65599 Item 10.A. CC Regular 07/17/18. 2. Approval to accept the Statement of Grant Award in reference to Local Border Security Program FY19 in the amount of $100,000.00 3. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 4. Authorization to pay Overtime reimbursable under the grant terms and conditions. 5. Approval of Certification of Revenues, as certified by the County Auditor, for the FY19 Local Border Security Program Grant. 6. Approval to appropriate budget for Hidalgo County Constable Precinct 3 Office's portion of the FY19 Local Border Security Program in the amount of $100,000.00.
Constable Pct. #4: A. 67061 Constable Pct. #4 - TTBH-JII (1285): 1. Approval to rescind action on Agenda Item 66342 Item 12. A. CC Regular 08/28/18. 2. Discussion, consideration, and approval to enter into an Interlocal Agreement between Hidalgo County Constable Precinct 4 and Tropical Texas Behavioral Health. 3. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 4. Authorization for County Judge, as authorized official, to sign the Interlocal Agreement award and related documents. 5. Approval of Certification of Revenues by the County Auditor. 6. Approval of appropriation of funds. 7. Approval of the following personnel actions, effective 09/01/2018: Action Dept./ Prg. Slot No. Position Title Budgeted Salary Create 294-021 0001 Deputy Constable $44,577.00 8. Approval to transfer employee no. 139203 to slot no. 0001 (294-021). B. 66942 1. Authorization and approval to purchase through the State of Texas Federal Surplus Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024 (9) (C): One (1)Cargo Truck - LMTV (ID No. 8-9350-49-001)for $7,500.00 through Requisition No. 00380319. 2. Authorization for Purchasing Department to issue a purchase order and the County Treasurer's Office to issue a check made payable to: Texas Facilities Commission after the County Auditor's review.
Tax Office - Paul Villarreal: A. 67091 1. Discussion, Consideration, and approval to close the existing Special Inventory bank account, as recommended by the Sheriff’s Office. 2. Discussion, Consideration, and approval to open a replacement Special Inventory bank account, as recommended by the Sheriff’s Office, with authority for the County Tax Assessor-Collector to sign all necessary documents. B. 67009 Requesting approval for reimbursement of $42.94 to Cesar Solis, for fuel of a county vehicle, with authority for the County Treasurer to issue check after review, audit and processing procedures have been completed by the County Auditor
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 66946 Presentation by Burton McCumber & Longoria, LLP of the County’s 2017 Comprehensive Annual Financial Report and Single Audit C. 66932 Discussion, consideration and action of Letter of Commitment to the Lower Laguna Madre OSSF and NPS Pollution Prevention and Awareness, And GIS Database Program. D. 66981 Discussion, consideration and action on appointment of board member and alternate to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Board of Directors for Alamo, Donna #2 & Hidalgo E. 67034 1. Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program Amendment #13. This amendment extends the contract period and completion of construction projects to October 31,2019. 2. Approval for County Judge to sign Funding Agreement for Border Colonia Access Program Amendment #13. F. 67038 Requesting approval to appropriate $3,214.71 into 3rd Call Border Colonia (Fund 1312) for precinct 1 in relation to Round III Colonia Project.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 66914 Tax Office (1100): Approval of the following personnel actions, effective next full pay period 10/15/2018: Action Dept./ Prg. Slot # Current Position Title Current Grade & Step Proposed Position Title Proposed Grade & Step Title Change 140-001 0007 Accountant IV G14S03 Division Manager I, Compliance & Reporting G14S03 Title Change 140-001 0018 Deputy Clerk III G09S05 Supervisor I G09S05 Title Change 140-001 0021 Deputy Clerk III G09S05 Supervisor I G09S05 Title Change 140-001 0168 Executive Assistant I G11S01 Supervisor II G11S01 Title Change 140-001 0169 Executive Assistant I G11S03 Supervisor II G11S03 Title Change 140-001 0186 Executive Assistant II G13S02 Supervisor III G13S02 C. 66950 County Clerk (1100): Approval of the following personnel actions, effective next full pay period 10/15/2018: Action Dept./ Prg. Slot # Current Position Title Current Grade & Step Proposed Position Title Proposed Grade & Step Title Change 180-001 0021 Collections Enforcement Officer II G07S01 Deputy County Clerk II G07S01 D. 67002 Sheriff (1100): Approval of the following personnel actions, effective next full pay period 10/15/2018: Action Dept./Prg. Slot # Position Title Current Allowance Amount Proposed Allowance Amount Delete Clothing Allowance 280-001 0084 Deputy Sheriff $500.00 $0.00 Delete Clothing Allowance 280-001 0087 Senior Deputy Sheriff $500.00 $0.00 Delete Clothing Allowance 280-001 0199 Deputy Sheriff $500.00 $0.00 Delete Clothing Allowance 280-001 0338 Deputy Sheriff $500.00 $0.00 Add Clothing Allowance 280-001 0066 Deputy Sheriff $0.00 $500.00 Add Clothing Allowance 280-001 0071 Deputy Sheriff $0.00 $500.00 Add Clothing Allowance 280-001 0076 Deputy Sheriff $0.00 $500.00 Add Clothing Allowance 280-001 0197 Deputy Sheriff $0.00 $500.00 E. 67006 HIDTA Task Force (1291)/ HIDTA Ch. 59 (1251): Approval of the following personnel actions, effective 10/15/2018: Action Dept./Prg. Slot # Position Title Grade/Step Delete 270-003 0009 Accountant III G12/S01 270-011 0026 F. 67012 Public Defender TTBH (1281): Approval of the following personnel actions, effective next full pay period 10/15/2018: Action Employee No. Dept./Prg. Slot # Position Title Grade & Step Current Budgeted Salary/ Allowance Proposed Budgeted Salary/ Allowance Delete Supplemental Allowance 160954 085-019 A001 Public Defender II G15S04 $11,550.00 $0.00 Add Supplemental Allowance 188239 085-019 A002 Public Defender II G15S02 $0.00 $11,510.00 G. 67072 Criminal District Attorney: 1. Approval of adjustments to the District Attorney positions listed in Exhibit A, to properly classify the positions in accordance with the Classification and Compensation Plan, effective next full pay period 10/15/2018. 2. Approval of interfund transfer.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 66946 Presentation by Burton McCumber & Longoria, LLP of the County’s 2017 Comprehensive Annual Financial Report and Single Audit C. 66932 Discussion, consideration and action of Letter of Commitment to the Lower Laguna Madre OSSF and NPS Pollution Prevention and Awareness, And GIS Database Program. D. 66981 Discussion, consideration and action on appointment of board member and alternate to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Board of Directors for Alamo, Donna #2 & Hidalgo E. 67034 1. Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program Amendment #13. This amendment extends the contract period and completion of construction projects to October 31,2019. 2. Approval for County Judge to sign Funding Agreement for Border Colonia Access Program Amendment #13. F. 67038 Requesting approval to appropriate $3,214.71 into 3rd Call Border Colonia (Fund 1312) for precinct 1 in relation to Round III Colonia Project.
Urban County: A. 67030 Urban County Program requests approval of the Emergency Solutions Grant Program Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 31 (2018) retroactively effective August 22, 2018 to December 31, 2019. (See attached Agreement): 1. Catholic Charities of the Rio Grande Valley 2. Women Together Foundation, Inc. 3. The Salvation Army of McAllen-Hidalgo County B. 67031 1. Requesting authority to cease negotiations with the highest ranked firm L & G Consulting Engineers, Inc., approved on September 11, 2018 (AI-66567), due to their inability to perform said services. 2. Authority to negotiate a professional engineering service contract with the second highest ranked firm Cruz-Hogan Consultants, Inc., for the provision of professional engineering services for an Urban County Program Year 30 (2017) City of Weslaco – Water/Sewer Improvements project. C. 67028 County of Hidalgo Urban County Program (UCP) is disclosing that Marissa Medelez, who works at Proyecto Azteca, has applied to purchase a home through its Community Housing Development Organization (CHDO) Program. D. 66884 Request approval of the First Amendment to the 2017 HOME Community Housing Development Organization (CHDO) Program agreement between Hidalgo County Urban County Program and Proyecto Azteca E. 66887 Request approval of the First Amendment to the Implementation Agreement between the County of Hidalgo, acting by and through its Urban County Program, and Proyecto Azteca, Inc. to the 2016-2020 Colonia Self Help Center Project F. 66901 1. Requesting approval to re-certify Affordable Homes of South Texas, Inc. a Community Housing Development Organization (CHDO) within the County of Hidalgo. 2. Requesting approval to execute the 2018 HOME/CHDO agreement for Affordable Homes of South Texas, Inc. G. 66902 1. Requesting approval to re-certify Proyecto Azteca Community Housing Development Organization (CHDO) within the County of Hidalgo. 2. Requesting approval to execute the 2018 HOME/CHDO agreement for Proyecto Azteca
Adult Probation: A. 66940 DWI Court Grant (1289) 1. Approval to accept the DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $154,136.99 for the grant period of 9/1/18 thru 8/31/19. 2. Approval of certification of revenues as approved by the County Auditor's Office for the DWI Court Grant. 3. Approval of appropriation of funds in the amount of $154,136.99. Veterans Court Grant (1289) 1. Approval to accept the Veterans Court grant from the Office of Governor (Criminal Justice Division) in the amount of $95,627.00 for the grant period of 9/1/18 thru 8/31/19. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Veterans Court Grant. 3. Approval of appropriation of funds in the amount of $95,627.00. MDWI Court Grant (1289) 1. Approval to accept the Misdemeanor DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $202,141.20 for the grant period of 9/1/18 thru 8/31/19. 2. Approval of certification of revenues as approved by the County Auditor's Office for the MDWI Court Grant. 3. Approval of appropriation of funds in the amount of $202,141.20
IT Department: A. 67025 Authorization and approval to upgrade a wireless device and purchase a new wireless service plan with wireless device through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Department: Description: Employee/ID Service Plan: Equipment: MDN: Comm. Pct. 1 Equipment Upgrade Jose Cabeza de Vaca N/A Samsung Galaxy Note9 @ $499.99 (one time cost) 956-532-6415 District Attorney's Office New Cell Phone Activation Office Use 4G Custom Nationwide Unl. Mins.+NSG Unl Email&Data+MHS @ $50.05 + $5.00 taxes/fees per month Apple iPhone 7 32GB @ $0.99 (one time cost) New Line B. 66844 1. Authorization and approval for the use of the County's Justice Court Technology Fund for the purchase of equipment, software, maintenance, and support services for the County Constable office as an extension of their role in supporting the office of the Justice of the Peace and any other future related services. 2. Requesting authority to purchase the following hardware: A. (3) Brother Ruggedjet DT Printer w/ USB B. (3) Brother USB cable - 10' C. (3) Brother Printer Vehicle Mounting Bracket D. (3) Panasonic Toughbook 54 Premium Public Sector Service Package - 14" - Core i E. (3) Hav Docking Station & Power Supply for Panasonic CF-54 F. (3) Hav Premium Passenger Side Mount Package for 2000-2014 G. (18) Install Hourly Rate of Installation of Equipment In the total amount of $9,552.99 thru Requisition 379220 through our membership/participation with TCPN R160201, and $5,332.12 thru Requisition 379212 through our membership/participation with Buy Board 524-17 to suit Hidalgo County Constable Pct. 5.
Elections Administration: A. 66917 Discussion on Election updates. B. 66987 Discussion, consideration and approval of the Early Voting Mobile Polling Locations for the November 6th, 2018 General Election. C. 66919 Discussion, consideration and approval of the following addition to the August 14, 2018 approved Early Voting Polling Locations for the November 6th, 2018 Election: New Early Voting Location Edinburg CISD Technology Building 411 N 8th Ave, Edinburg, Texas 78542 D. 66918 Approval of the 2018 November General Elections Service Contract between Hidalgo County and the following Entities for their elections to be held on November 6, 2018: 1. City of Edcouch 2. City of Donna 3. Donna Independent School District 4. La Joya Independent School District 5. Mercedes Independent School District 6. Valley View Independent School District 7. City of Edinburg 8. Edcouch-Elsa Independent School District 9. Edinburg Consolidated Independent School District E. 66964 Discussion, consideration and approval to payout overtime hours to be worked in preparation for the November 2018 General Election by the Hidalgo County Elections Department's permanent staff who will work the election cycle between September 19, 2018 until November 30, 2018, in accordance with Hidalgo County Civil Service Commission Rules, and as per Commissioners Court action on agenda item AI # 66575, on 9/11/2018, approving the inclusion of cost reimbursement for overtime payroll costs incurred by county for Elections permanent employees who work during contracted elections with entities.
Head Start Program: A. 66872 Discussion/Approval/Appointment of One Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45 CFR (1301.3(d)(3) Beginning in October (Pending Appointment: David Fuentes, Commissioner, Precinct 1 and Joseph Palacios, Commissioner, Precinct 4)
Precinct #1 - Comm. Fuentes: A. 67058 UT-Health Snap-Ed Program (1100): 1. Requesting approval of Interlocal Agreement between Hidalgo County and the University of Health Science Center At Houston on behalf of its Department of Brownsville Regional Campus to provide Tu Salud/Si Cuenta Program Activities, effective October 1, 2018 through September 30, 2019. 2. Approval of certification of revenues as certified by the County Auditor for revenues associated with the Interlocal Cooperation Agreement with UT-Health Science at Houston. 3. Approval of 2018 appropriation of funds in the amount of $120,000.00 into the Snap-Ed Program for anticipated program expenditures. B. 66858 Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 63 and No. 66 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356) with authority for the County Judge to sign the Administrative Evaluation and Approval Form. C. 66892 Pct 1 Rd Maint (1200): 1. Approval of certification of revenue as certified by the County Auditor for revenue received from The City of Elsa for Mile 17 1/2 Interlocal Agreement approved by Commissioners Court on 04/24/18 AI#64620. 2. Approval of 2018 appropriation of funds into Pct 1 Rd Maint, fund 258 in the amount of $5,553.74.
Precinct #2 - Comm. Cantu: A. 67075 Requesting approval of an Agreement between Hidalgo County and Texas Gas Service Company for gas installation at the Hidalgo County Precinct No. 2 - Gilmore Kitchen, with authority for the County Judge to execute the agreement. B. 67041 1. Requesting authorization and approval to apply for water service with the City of San Juan for 4 Water Meters for the Pct 2 Regional Linear Park-Phase I. 2. Approval of payment to the City of San Juan in the amount of $540.00 for the utility deposit & connection fee to set up 4 water meters, for the Pct 2 Regional Linear Park-Phase I, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Precinct #4 - Comm. Palacios: A. 66977 Approval to purchase unimproved property from La Muneca Ranches, L.L.C., in accordance with the terms of that certain Earnest Money Contract approved by Commissioners' Court with authority for the Executive Officer to execute the closing documents for the consummation of the purchase of such real property acquisition and authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Budget & Management: A. 66832 Requesting approval of First Amendment to Interlocal Agreement between Hidalgo County and the City of McAllen Library relating to the Hidalgo County Library System (HCLS) e-Library. B. 66880 1. Discussion, consideration, and approval of MVEC Agreement for the installation of 14 streetlights in Presidio Estates Subdivision located in Precinct #1. 2. Discussion, consideration, and approval of MVEC Agreement for the installation of 9 streetlights in Jardin del Sur Subdivision located in Precinct #1. 3. Discussion, consideration, and approval of MVEC Agreement for the installation of 9 streetlights in Eldora Subdivision located in Precinct #1. C. 66874 TXDOT - Pct 1 M6W (1315): Authorization to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the Mile 6 West (Mile 9-Mile 11) Project, CSJ 0921-02-168, with authority for the County Judge to sign all required documentation.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 67092 Requesting approval of Work Authorization #3 in the amount of $56,729.00 under the current "on call" agreement with Halff Associates, Inc.(C-18-142-05-08) for the provision of "engineering services" for: 5 bus stops/shelters with accessible parking spaces. 2. 67085 Action to establish the following deadlines for the submission of requisitions for all goods and/or services: November 9, 2018 for all major purchases (vehicle, furniture, equipment, etc.); and November 30, 2018 for all minor (day-to-day) purchases (i.e. supplies) All goods and/or services requested must be ordered, received, and invoiced on or before December 31, 2018 for General Fund, and all other applicable funding sources with limited exceptions: Sheriff and Food Purchases 3. 67050 Acceptance and approval of the Contractor Controlled Insurance Program (CCIP) as proposed by Morganti of Texas, Inc. for General Liability Only on the construction of the New Hidalgo County Courthouse. 4. 67032 Authority to purchase the following property: Lots 2-7 [inclusive]; Block 233; Edinburg Original Townsite Addition; City of Edinburg, County of Hidalgo for the price of $275,500.00 including execution of the Earnest Money Contract by Valde Guerra, Executive Office to HCCC including the request for County Auditor to review and complete processing procedures and County Treasurer to issue a manual check in the amount of $5,000.00 to Edwards Abstract and Title Co. as Earnest Money Deposit. 5. 66920 Requesting authority to advertise and approval of the Draft Procurement Packet [i.e., legal notice, requirements/scope of services, evaluation criteria] for Hidalgo County "COBRA Administration Services" RFP 2018-254-10-31-YZV including the re-advertising of project if necessary and/or required. 6. 66654 Discussion, review and approval to increase the current approved amount from two (2) transactions/day to four (4) fuel transactions/day using the U.S. Bank National Association (Voyager) fuel cards during a (General Election) Cycle of October, November through December 1, 2018 for the Elections Department vehicle rentals. B. Executive Office 1. 67011 Pursuant to TXLGC and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Valde Guerra to execute change orders that involve..."an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Orders' statutory limits...". The original contract price may not be decreased by 18% or more without written consent of the contractor" in regards to contract # C-18-223-07-31 "Build Back Services to Property at 1902 Joe Stephens , Weslaco, TX (as needed)". 2. 66949 Requesting authority to enter into an agreement with SWAGIT Productions, LLC under CO-OP Contract TIPS #160901 in the amount of $11,940.00 for the Live Streaming Services of Commissioners Court, archiving all of your bandwidth and storage needed for the term covering August 2018-July 2019 through Req #379565 as no document other than an Purchase Order is required by vendor and subject to compliance with form 1295 if/when necessary. C. Pct. 1 1. 67000 A. Requesting authority to cancel RFQ/P No. 2018-181-07-25-YSS for Professional CMAR Services for the construction of Sunset Park Operations Building due to change in budget and scope of work; B. Requesting authority to cease all negotiations with the #1 ranked vendor [ECON] and all others ranked in as much as project has grown in scope and budget of current RFQ/P for Professional CMAR Services for Sunset Park Operations Building while all other professional service providers selected and contracted to date remain the same ; C. Requesting authority to advertise and approval of the Revised Draft Procurement Packet through a one step process as provided under Government Code, Subchapter R, Sec. 2269.251, Construction Manager At Risk method of construction (i.e. legal notice requirements, budget notice, scope of services, evaluation criteria) for Hidalgo County Precinct No. 1's CMAR- Sunset Park Operations Facility including re-advertising if necessary and/or required. D. Selection/designation/assignment of evaluation committee to score, grade and evaluate RFQ/P responses as submitted by participants for Hidalgo County Pct No. 1 Construction Manager at Risk (CMAR) for Sunset Park Operations Facility with the following options: 1. Keep original designated members: Mayor Suarez, Ms. Amy Saenz-Smith & Mr. Del Angel-Project Mgr.; or, 2. Action to select different evaluating committee members. 2. 67024 Requesting approval for Commissioner David Fuentes to sign permit renewal application for Precinct 1 air curtain incinerator and pay the $450.00 permit fee with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 3. 66729 Requesting approval of Supplemental No. 1 to WA No. 1 (C-18-197-07-31) submitted by Alpha Infrastructure Engineering, PLLC for Pct. 1, Road Infrastructure/damage Report to reflect the revised Exhibit C. D. Pct. 2 1. 67090 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with ON CALL-Professional Engineering Services for Precinct No.2 Projects (on an as needed basis): Javier Hinojosa Engineering Quintanilla, Headley, and Associates, Inc. Cruz Hogan Consultants, Inc. EVALUATOR NO. 1 95 98 96 RANKING c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________. E. Pct. 4 1. 66897 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service so as to document [for the selected/ranked the #1 firm L&G Engineering under Reg-AI-66288 approved by CC on 08/28/18]; b. Requesting approval of a "professional services" agreement, #C-18-228-10-09& with L&G Engineering for (on call)-"Geo Technical/Construction Material Testing Services" for projects located within Hidalgo County Precinct 4. F. IT Department 1. 67086 Acceptance and approval of the Professional Services Agreement between Tyler Technologies, Inc. and Hidalgo County for the installation of AbleTerm Server Assistance. 2. 66963 Requesting approval to accept, purchase and execute Statement of Work for services that will be rendered by Netsync Network Solutions under DIR Contract (DIR-TSO-3151) in the amount of $15,584.80 through requisition #379419 for the implementation of security protection that will incorporate cyber security monitoring tools, log review, and innovative analytics with expert services to assess, detect and block threats to applications and other workloads including authority for the County Judge to sign all required documentation. 3. 67060 Requesting approval to accept, purchase and execute Statement of Work for services that will be rendered by Insight Public Sector, Inc. under DIR Contract (DIR-TSO-3691) in the amount of $9,600 through requisition #379999 for Network Consulting Support, with authority for the County Judge to sign all required documentation. G. District Clerk 1. 66994 Requesting authorization to enter into a 36-month capital lease agreement with Pitney Bowes through Hidalgo County's membership/participation with Buyboard Contract #496-15, for a monthly payment of $824.03, billed quarterly at $2,472.09 inclusive of all required hardware and software for District Clerks Office including authority for the County Judge to sign all required documentation. H. Budget & Management 1. 66857 A. Presentation of scoring grid (for the purpose of ranking by CC) of the graded and evaluated submissions for RFP No. 2018-158-08-08-YSS "Worker's Compensation Loss & Funding Projection Actuarial Study." Submitting Vendors Grade Ranking AMI Risk Consultants 96.6 Glicksman Consulting, LLC 94.6 Lewis & Ellis, Inc. 94.0 Huggins Actuarial Services, Inc. 93.3 B. Authority for the Purchasing Department to negotiate an agreement with the top ranked firm of ___________________ for "Worker's Compensation Loss & Funding Projection Actuarial Services." I. Sheriff's Office 1. 67076 Requesting approval to process Requisition #379237 for Spillman Technologies, Inc. in the amount of $100,461.75 for annual software maintenance through Sole Source Declaration Amendment on 11/01/16 through AI-57080. 2. 66809 Requesting approval for the purchase of WCCTV 4G IR Mini Dome Camera Systems from "Wireless CCTV, LLC." through Hidalgo County's participation with GSA Schedule 84 Contract (GS-07F-031DA) for HC Sheriff's Office, along with supporting equipment, connections/installations and warranties through assigned Req# 378585 in the amount of $69,400.24 and to include any present and future accessories, renewals of maintenance, support services and annual licenses for the lifetime of the equipment/software with no requirement for an agreement as vendor accepts as sufficient evidence of the transaction by/through processed purchase order. 3. 66959 Approval to purchase new holsters and mag cases for new weapons purchased for Sheriff's Office from Galls LLC, through Hidalgo County's membership/participation with Buyboard Contract #507-16 in the amount $66,434.38 through requisition #377743. J. District Attorney 1. 67066 Requesting Clarification on AI-66719 approved on 09/18/2018 for the HC/DA Office for the purchase of a 2018 Jeep Compass [as it is no longer available] to be replaced/substituted with a 2018 Renegade Latitude in the total amount of $22,611.00 thru requisition #380647. K. Co. Wide 1. 66639 Approval to exercise the County’s option to extend the "Countywide Laboratory Services" C-17-153-08-08-SMA for a one (1) year term under the same rates, terms, and conditions.
Open Forum
29. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 30. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 66945 Cause No. CL-18-5022-G; Jesus Esqueda v County of Hidalgo and Robert Perez D. 66908 Claim of Jeannette De Leon E. 66910 Claim of Julian Martinez F. 66912 Claim of Iliana Gutierrez G. 66974 Claim of Gerardo Morales Lopez 31. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 32. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 33. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 66951 Presentation by Burton McCumber & Longoria, LLP of the Hidalgo County Drainage District's 2017 Comprehensive Annual Financial Report and audit. 6. 67026 Presentation and discussion on Proposed 2018 Drainage Bond Program. 7. 67081 Discussion and update as it relates to Hidalgo County Irrigation District No. 1 Penitas Pump station and Levee rehabilitation project. 8. 66937 Requesting approval of closing documents for Parcel 1 as it relates to Sunflower Drain Extension project and authority for the Chairman of the Board to execute documents. 9. 66967 Requesting approval for an AEP Easement as it relates to Hidalgo County Drainage District No. 1 Admin Building and authority for the Chairman of the Board to execute documents. 10. 67051 CIP 133-2012 Bonds Bdgt: 300-J09 Drain A. Application for payment No. 1 in the amount of $158,342.40 from Rigney Construction, LLC pertaining to Construction Contract No. HCDD1-18-015-03-28-J09 Drain Improvements Phase 2-Roadway & Field Crossings. Project Engineer: Robert Fina, P.E.-Tedsi Infrastructure Group PO#634435 11. 67053 A. Requesting approval of a Master Intergovernmental Cooperative Purchasing Agreement with National IPA with the purpose of participating in the cooperative purchasing program as an additional procurement resource with authority for the Chairman of the Board to execute document and thus permit HCDD1 to complete and file the online National IPA Member Registration (subject to legal review); B. Pursuant to the Boards Approval of the Intergovernmental Cooperative Purchasing Agreement, requesting authority to purchase New HCDD1 Administration Building Furniture, to include installation, in the amount of $136,026.81, through HCDD1 participation and membership with National IPA Purchasing Cooperative Program from their awarded vendor, Hon Company c/o Gateway Printing and Office Supply, contract #R142208, Quote #425392. 12. 65590 CP 133 Budget: 330-East Donna Drain Flood Pump Improvements A. Approval of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to Construction Contract No. 16-040-08-16 East Donna Drain Flood Pump Improvement. B. Application for Payment No. 6-Retainage Release in the amount of $103,277.58 from Mor-Will, LLC pertaining to Construction Contract No. 16-040-08-16 East Donna Drain Flood Pump Improvement. Project Engineer: Robert Fina, P.E. -Tedsi Infrastructure Group PO#630511-18 CIP 133 Budget: 340-South Mercedes Lateral Flood Pump C. Approval to rescind Agenda Item No. 64254 Item B-Certificate of Construction Completion pertaining to Construction Contract No. HCDD1-16-041-08-16 South Mercedes Lateral Flood Pump Drainage Improvement due to change on final contract amount. D. Approval of revised Certificate of Construction Completion to replace item noted on Item A. E. Approval to rescind Agenda Item No. 64254 Item D-Application for Payment No. 3 in the amount of $81,330.33 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-041-08-16 South Mercedes Lateral Flood Pump Drainage Improvement. This item was corrected with Agenda Item No. 65150 Item D in the amount of $661.50 on BOD 06-05-2018. F. Application for Payment No. 4-Retainage Release in the amount of $81, 403.83 from Mor-Wil, LLc pertaining to Construction Contract No. HCDD1-16-041-08-16 South Mercedes Lateral Flood Pump Drainage Improvement. CIP 133 Budget: 345-Mercedes Lateral Flood Pump G. Approval to rescind Agenda Item No. 64253 Item B-Certificate of Construction Completion pertaining to Construction Contract No. HCDD1-16-039-08-16 Mercedes Lateral Flood Pump Drainage Improvement due to change on final contract amount. H. Approval of revised Certificate of Construction Completion to replace item noted on Item A. I. Approval to rescind Agenda Item No. 64253 Item D-Application for Payment No. 6 in the amount of $69,760.41 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-039-08-16 Mercedes Lateral Flood Pump Drainage Improvement. This item was corrected with Agenda Item No. 65150 Item E in the amount of $661.50 on BOD 06-05-2018. J. Application for Payment No. 7-Retainage Release in the amount of $69,833.91 from Mor-Wil, LLc pertaining to Construction Contract No. HCDD1-16-039-08-16 Mercedes Lateral Flood Pump Drainage Improvement. 13. 67052 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions. CP 130 Budget: 005 New Administration Building. Application for Payment NO. 5 in the amount of $289,753.20 14. 67056 Requesting approval of Supplemental Agreement No. 1 to add language in relation to the article 6.1 Request for Payment for the professional engineering services agreement with South Texas Infrastructure Group, for the provision of Plans/Specifications/Estimates (PS&E), Design Surveying, for RCW Subdivision Drainage Improvements Project (Contract No. C-HCDD1-18-035-06-19). Subject to Legal Review and compliance to HB1295 (if applicable). 15. 67068 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: 2013 Bonds CIP 133 Budget 315-Pharr-McAllen South Drain Outfall A. Application for Payment No. 3 in the amount of $171,845.64 from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers related to Construction Contract No. HCDD1-17-005-02-21-Pharr Mcallen South Drain Outfall Improvements. Project Engineer: Hector J. Lopez, P.E., S&B Infrastructure, LTD. PO#631848 16. 67080 CIP 130 Budget: 050-Cesar Chavez Ph.2 Ditch A. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No.CCD-0433-D Parcel No.15-Pct.1 Fee Simple Right of Way. B. Approval to issue payment on three(3)Special Commissioners fees related to Cause No.CCD-0433-D as noted on Item A above. CIP 130 Budget: 050-Cesar Chavez Ph.2 Ditch C. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No.CCD-0434-D Parcel No. 22 & E3-Pct.1 Fee Simple Right of Way. D. Approval to issue payment on three(3)Special Commissioners fees related to Cause No.CCD-0434-D as noted on Item A above. 17. 67082 Request approval of a Budget Amendment to transfer into the Capital Projects Fund (130) from the District General Fund in the amount of $550,000 for the final completion of construction of the District Administration Building. 18. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 19. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 20. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 21. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 22. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
District Attorney's Office: A. 66621 Proclamation declaring October 2018 as Domestic Violence Awareness month. B. 66622 Proclamation declaring October 2018 as National Bullying Prevention Month.
Health & Human Services Department: A. 67021 Requesting approval to submit an amendment request to Department of State Health Services to amend grant contract #2016-003876 Amendment No. 3. The purpose is to reallocate funds between budget categories. B. 66926 Requesting approval for Hidalgo County Health & Human Services Department to submit an application to participate in the Applied Epidemiology Fellowship program. The program is a two year program that focuses on three key concepts that consists of providing service to the sponsoring agency, create and train a core group of public health workers and strengthen capacity in applied epidemiology across public health institutions. C. 66862 1. Approval of the Certification of Revenue as certified by County Auditor for program income earned in the amount of $112.20 from the Child Health FY 18 grant program. 2. Approval of appropriation of funds in the amount of $112.20. D. 66881 1. Approval of the Certification of Revenue as certified by County Auditor for the program income earned in the amount of $536.92 from the Prenatal FY 18 grant program. 2. Approval of appropriation of funds in the amount of $536.92. E. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures 2. 66640 A. Public Hearing, at 10:30 am, to consider public comments concerning the amount of mandatory payments required to be paid by paying hospitals for fiscal year 2019 and how the revenue derived from those payments is to be spent. B. Consideration and possible approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent. C. Consideration and possible approval for the Hidalgo County Tax Assessor/Collector to collect the mandatory payment required by Hidalgo County Health Care Funding District. D. Consideration and approval to assess mandatory payment annual rate. E. Consideration and approval to set quarterly assessment dates. F. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
1. 67095 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 67111 Presentation of Fund Information Report B. 66903 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of July 2018. 3. 2018 Intradepartmental Transfers: A. 67078 2018 - Sheriff's Office OPSG FY16 (1284) B. 67088 2018 - County Clerk (1100) C. 67015 2018 - Pct 2 Administration (1200) D. 66923 2018 - Pct 2 Rd Maint (1200) E. 67054 2018 - District Clerk (1100) F. 67035 2018 - Veterans Services (1100) G. 67014 2018 - Emergency Management (1100) H. 67003 2018 - JP 5-1 (1100) I. 67005 2018-Elections LIT (1100) J. 66982 2018 - Constable Pct. 1 (1100) K. 66900 2018 - Tax Office (1100) L. 66965 2018 - County Commissioners (1100) M. 66962 2018 - Human Services (1100) N. 66961 2018 - Pct 1 R&B (1200) O. 66960 2018 - Pct 1 Adm (1200) P. 66972 2018 - Pct 1 Sanitation (1100) Q. 66896 2018 - Pct 1 R&B (1200) R. 66947 2018 - Pct. 3 Parks (1100) S. 66993 2018 - Pct.4 Brewster Park (1351) T. 66991 2018 - Pct.4 Sanitation (1100) U. 66957 2018 - Pct.4 Road Maint (1200) V. 66941 2018 - Constable Precinct 4 (1231) W. 67057 2018 - Constable Pct. 2 (1100) X. 66921 2018 - Constable Pct. #2 (1100) Y. 66925 2018 - Nuisance Abatement Division (1100) Z. 66863 2018 - Facilities Management Co. Wide (1100) AA. 66888 2018 - Hidalgo County Sheriff's Office (1100) BB. 66986 2018 - Health & Human Services Dept. / TB Fed (1293) CC. 66883 2018 - Health & Human Services Dept. / Prenatal (1293) DD. 66885 2018 - Health & Human Services Dept. / Child Health (1293) EE. 66891 2018 - JP 1-2 (1100) FF. 66886 2018 - Master Court #1 (1100) GG. 66899 2018 - Human Resources (1100) HH. 66904 2018 - Justice Court Tech (1242) II. 66905 2018 - Constable Precinct 4 (1100) JJ. 66913 2018 - JP Pct. 2, Pl 2 (1100) KK. 66915 2018 - County Treasurer (1100) LL. 66859 2018 - Auditor's Office (1100) 4. 2018 Interdepartmental Transfers: A. 67077 Approval of 2018 Interdepartmental Transfer from CO2017-Pct3 Mach & Equip (program 122) to CO2017-Pct3 Western Rd. (M10-M14) Roads (program 130) in the amount of $600,000.00. B. 66922 Pct 2 Adm (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $8,000.00 to fund operating expenditures. C. 67064 Pct 2 CRC San Juan (1100): Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC San Juan in the amount of $1,000.00 to fund operating expenditures. D. 66801 Pct 2 Parks (1100): Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of 30,300.00 to fund operating expenditures. E. 66966 Executive Office: Approval of interdepartmental transfer from Co. Commissioners Acct. to Executive Office in the amount of $ 3,700.00 for operating expenses through the end of the year. F. 66968 Pct 1 Parks: Approval of 2018 interdepartmental transfer from Pct 1 Sanitation (program 001) to Pct 1 Parks (program 013) in the amount of $187.00 to cover pending invoice. G. 66928 Pct 1 CRC: Approval of 2018 interdepartmental transfer from Pct 1 Sanitation (program 001) to Pct 1 CRC (program 050) in the amount of $2000.00 for current and future expenditures. H. 66943 Co Treasurer (1100): Approval of 2018 interdepartmental transfer from Co Wide Contingency to Co Treasurer's in the amount of $1,100.00 to fund update for equipment and software expenditures. I. 66871 Pct. #1: Approval of 2018 interdepartmental transfer from fund 1345, program 188,194,198,207,209 and 727, to program 242 in the amount of $22,211.74 to cover expenditures for the Valdez Rd. project. J. 66898 Pct. #1 (1200): Approval of 2018 interdepartmental transfer from fund 1200, program 005 to program 258 in the amount of $3,000 to fund expenditures for mile 17 1/2. K. 66997 Pct. 4 (1100): Approval of 2018 interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Sanitation (program 001)/Pct.4 CRC (program 077) in the amount of $770.00. L. 66870 Pct. 4 Road Maintenance (1200): Approval of 2018 interdepartmental transfer from Pct.4 Sunflower (program 189) to Pct.4 Rd Maint (program 007) in the amount of $1,951.06. M. 66876 Pct. 4 Road Maintenance (1200): Approval of interdepartmental transfer from Pct.Admin (program 005) to Pct.4 Road Maint (program 007) in the amount of $5,092.44. N. 66906 Fire Marshal: Approval of 2018 Interdepartmental Transfer between various programs under the Fire Marshal to fund anticipated fire call invoices in the amount of $57,800. O. 66838 County Library System (1100): Approval of 2018 interdepartmental transfer from Co Wide Admin to County Library System to fund ICA amendment in the amount of $2,299.00. 5. Planning Department: A. 66996 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Treasurer: A. 66916 Approval of the following expenses in accordance with the Exiting Officials Expenditure Policy: Vendor Amount Description CDWG $800.74 Drobo 5N2-NAS server - 2 TB 7. Executive Office: A. 66924 Civil Service (1100): Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor: Vendor Invoice Date PO# Amount Purpose/Event Subway #24866 9/27/18 773757 $ 56.89 Civil Service Commission Meeting 9/27/18 8. Tax Refunds: A. 67094 Account Number Payer Amount H0160.02.000.0004.00 HEB Grocery Company LP $8,395.85 B. 66985 Account Number Payer Amount B1612.01.000.0020.00 Bank of America % Corelogic, Inc. $5,503.14 C9462.01.00B.0009.00 Lone Star National Bank $7,508.04 C9462.01.00B0010.00 Lone Star National Bank $7,539.92 L0540.00.000.0023.00 Bayview Loan Servicing $22,886.43 P5365.00.000.0020.00 Carrington Mortgage Services $2,979.97 R1160.00.000.00008.00 Perdue Brandon Fielder Collins & Mott LLP $9,970.12 C. 66984 Account Number Payer Amount W0100.00.023.0007.01 Mr. Or Mrs. Alberto Guerra Jr. $3,072.73 D. 66865 Account Number Payer Amount S2950.00.000.0175.10 Weingarten Realty $31,576.45 S2950.00.000.0185.10 Weingarten Realty $93,326.57 9. Membership Dues/Certifications: A. 67084 DBM: Requesting approval to pay membership dues to the Government Finance Officers Association (GFOA) for Sergio Cruz, Budget Officer, with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. B. 66948 District Attorney: Requesting approval of AIA Contract Documents License renewal for an additional license to be used by the DA's Office. C. 66889 Fire Marshal: Requesting approval to pay required certification application fees in the total amount of $425.00 payable to the Texas Commission on Fire Protection, for Reserve Deputy Fire Marshal Rolando Casas, for Intermediate Arson Investigator, Intermediate Fire Inspector, Intermediate Structure Firefighter, and Intermediate Fire Investigator, and for Deputy Fire Marshal Oscar Lopez for Advanced Fire Inspector, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. D. 66895 Fire Marshal: Requesting approval to pay for an Active Membership for the International Association of Arson Investigators for Oscar Lopez, Deputy Fire Marshal in the total amount of $135.00 for one year, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. E. 66796 District Attorney (1100): Requesting approval to pay 2018 admissions renewal to the United States District Court for the Southern District of Texas for employee (no.191973) in the amount of $25.00 (Requisition #375222). 10. Urban County: A. 66927 Requesting approval of one (1) applicant in the Countywide area and one (1) applicant in the City of Mercedes under the Owner-Occupied Housing Rehabilitation Program. B. 66879 Requesting approval of two (2) applicants in the Countywide Area under the Colonia Self-Help Center Program. C. 66875 Requesting approval of one (1) applicant in the City of Alamo, one (1) applicant in the City of San Juan and one (1) applicant in the Countywide area under the Owner-Occupied Housing Rehabilitation Program. 11. Budget & Management: A. 66952 1. Approval of reimbursement in the amount of $978,971.22 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 09/13/18 to 09/26/18. 09/13-19/18 $418,153.33 09/20-26/18 $560,817.89 TOTAL $978,971.22 2. Approval of wire transfer to cover claims paid. B. 66953 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 16-30, 2018 in the amount of $64,607.50 and requesting approval of wire transfer. C. 66882 Colonia Streetlight Program (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Colonia Streetlight Program in the amount of $9,817.00 to fund operating expenditures. D. 66855 Salary Sweep (1100): Approval to transfer lapsed salaries from various departments to the County Wide Adm-Contingency. E. 67022 Non-Agenda Transfers Report and approval of emergency transfers for the period of September 2018. 12. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 67063 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# County Wide Shop Facility Project 10/01/18 20097 $ 9,059.11 760512 Las Milpas Park Youth Facility Project 10/01/18 20098 $ 1,177.76 767363 Military Highway Extension Project 10/01/18 20099 $16,993.65 770537 Las Milpas Road Project 10/01/18 20100 $15,860.01 777422 Off-System Bridge Traffic Devices Project 10/01/18 20101 $ 9,057.35 782931 N. San Juan Park Swimming Pool Project 10/01/18 20102 $ 2,815.06 782815 B. 67001 Requesting authority to enter into a 36 month Commercial Agreement with Safe Guard Fire for Fire and Security Alarm Monitoring Services for the Hidalgo County DA Morgue located at 3100 South Business 281, Edinburg TX, 78539 through requisition 00379860. Good/Service Cost Unit of Measure Equipment Installation/Labor Hourly Fire Monitoring Service 48.99 Monthly Security Monitoring Service 42.99 Monthly C. 67033 Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO No. 11327163 9-30-18 Veterans Blvd. WA #3 $45,837.50 772041 11327193 9-30-18 Liberty Road WA #3 $118,350.00 735526 11327158 9-30-18 La Homa ROW WA #1 $5,400.00 671613 11327182 9-30-18 Liberty Road WA #4 $3,000.00 735736 11327159 9-30-18 FM 681 Project $1,324.53 625224 11327160 9-30-18 FM 681 Project $866.03 625225 11327170 9-30-18 South Detention Basin $6,300.24 735730 11327171 9-30-18 FM 494 Shary Rd. WA #2 $7,588.00 758025 11327161 9-30-18 FM 494 Shary Rd. WA #3 $11,565.00 772303 11327162 9-30-18 FM 494 Shary Rd. WA #4 $38,702.00 779844 11327186 9-30-18 Mile 3 Project WA #2 $9,800.00 720579 11327167 9-30-18 Mile 3 Project WA #4 $28,582.50 771660 11327187 9-30-18 Mile 3 Project WA #6 $23,000.00 784305 D. 66930 BCAP/Pct. 1: Requesting Approval of payment for Invoice# 7518073-1 in the amount of $2,830.00 as submitted by EarthCo. for professional engineering services under contract C-CAP-18-052-02-27 for Pct. 1 Big John Subdivision. E. 67048 Requesting approval of payment on invoice #18K1 in the amount $54,183.67 submitted by Alpha Infrastructure Engineering, PLLC., in connection with engineering services provided under Contract C-18-197-07-31 (WA#1), for Pct. 1 Road Infrastructure Assessment Ph1. F. 67007 PCT. #1: Requesting approval to pay invoice #11327179 in the amount of $45,619.46 for engineering services rendered in connection with Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. G. 67004 PCT. #1: Requesting approval to pay invoice # 11327165 in the amount of $81,128.32 for FM 1015 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. H. 67008 PCT. #1: Requesting approval to pay invoice #11327192 in the amount of $41,045.00 for Mile 6 Project - WA#2, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. I. 66999 PCT. #1: Requesting approval to pay invoice # 11327164 in the amount of $99,754.00. for Mile 6 Project (M11-SH107) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. J. 66975 Acceptance and approval of project invoice submitted by Halff Associates, Inc. for engineering services for the: ["Demolition of all site structures and improvements at Old Jail Site (207 E. Loeb)"] - Invoice #00016683 in the amount of $17,995.00 K. 66978 Requesting approval of Work Authorization No. 7 invoice #40046 in the amount of $ 14,576.14 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" to provide "Preliminary Design and Construction Phase Services for the County Service Facility", located in Hidalgo County Precinct 4. L. 66980 Authority to advertise and approval of procurement packet for Cloud Hosted and Managed Email Services - 2018-194-10-31-HGO with authority to re-advertise in the event no proposals received or recommend rejection of proposals. M. 66931 Approval to exercise the first of three possible extensions as provided in original contract C-16-097-10-25 with Securus Technologies, Inc. for "Inmate Telephone System & Services" for Hidalgo County Sheriff's Office under the same rates, terms and conditions effective November 5, 2018, through November 4, 2019. N. 66939 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO L&G Consulting Engineers, Inc. 9/30/18 11327180 $12,577.44 775957 O. 66864 Acceptance and approval of project invoice submitted by Halff Associates, Inc. for engineering services for the: ["Mechanical & Electrical Engineering and Building Renovation Design for Fires Suppression System at the Hidalgo County Administration"] Invoice # 00016365 in the amount of $ 1,116.00 & Certificate of Substantial Completion document P. 66740 Requesting authority to advertise (including the authority to re-advertise if necessary/required) and approval of procurement packets (i.e., specifications, legal notice etc.) as attached hereto for Construction of Ware Country Subdivision, a Hidalgo County Pct 4 BCAP Project. Q. 66873 Acceptance & Approval of payment for Invoices as (set forth below) and as submitted by Halff & Associates, Inc. (project engineer) for: Project Specific: "Turnkey Project for Purchase Replacement and Installation of Boilers at the Hidalgo County Jail", under (On Call) agreement # C-17-142-05-16 (WA# 3) for Precinct 4-(Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings): Invoice Date Invoice # Amount 9/24/18 00016379 $2,135.00 R. 66738 Requesting approval to exercise the sixty (60) day grace period extension (provided in current lease agreement E-17-322), for the purpose of "Lease of Office Space in the City of Weslaco", for Hidalgo County WIC Program, under the same rates, terms and conditions with GBB Rentals, LTD., while the procurement process is completed with compliance to HB Form 1295. S. 66674 Approval to exercise the County's option to renew its final one (1) year term for contract (E-17-320-10-30) [with same rates terms and conditions] with Ivan Melendez, MD for the provision of "Chief Physician Services" for the Health & Human Services Department. T. 66766 Requesting approval for clarification for Pct 2 & Pct No. 4 locations and billing address to be listed as per Exhibit A, page 7, for contracts C-18-056A1-08-28 & C-18-056A2-08-28, for "Pest Control Services" with Mid-Valley Pest Control and Kill-A-Bug Pest Control. U. 66463 Approval to exercise the County’s option to extend the "Countywide Custodial Services” C-17-061-10-10-YSI for a one (1) year term under the same rates, terms, and conditions. V. 66894 Approval of payment of Invoice #10320 in the amount of $4,500.00 submitted by Quintanilla, Headley and Associates, Inc., for surveying services provided under Contract C-18-038-01-30, for the Pct 2 North San Juan Park Swimming Pool Project. W. 66893 Approval of payment of Invoice #10323 in the amount of $9,930.00 submitted by the project engineer, Quintanilla, Headley and Associates, Inc., for engineering services provided under Contract C-17-238-08-22 (WA#2), for the Pct 2 Regional Linear Park Project. X. 67055 Pct. #4: Acceptance and approval of invoice 11327174 submitted by project engineer L&G in the amount of $98,188.74; project FM 1925 (10th-McColl) WA#2 (P.O. 785986). Acceptance and approval of invoice 11327172 submitted by project engineer L&G in the amount of $59,059.94; project 10th St WA#2 (P.O. 700265). Acceptance and approval of invoice 11327173 submitted by project engineer L&G in the amount of $110,962.94; project FM1925 (Alamo Rd to Sharp Rd) WA#3 (P.O. 785987). Acceptance and approval of invoice 11327175 submitted by project engineer L&G in the amount of $66,900.00; project FM1925 (1,500 ft W of FM 2220 to 10th) WA#1 (P.O. 739761). Y. 67079 Approval of application for payment No. 8 in the amount of $334,977.54; project 10th Street Extension submitted by contractor, Texas Cordia Construction, LLC through Contract C-17-218-01-16 as reviewed by project manager, Ricardo Gallaga, L&G Consulting Engineers, Inc. Z. 67017 Pct. #4: Acceptance and approval of invoice 40033 submitted by project engineer B2Z in the amount of $4,647.49; Memorial Park Project (P.O.767241). Acceptance and approval of invoice 40040 submitted by project engineer B2Z in the amount of $4,841.03; Memorial Park Project (P.O.767241). Acceptance and approval of invoice 40041 submitted by project engineer B2Z in the amount of $5,954.39; Seminary Road Project (P.O.779383). Acceptance and approval of invoice 40042 submitted by project engineer B2Z in the amount of $7,542.42; Hinojosa Road Project (P.O.779384). Acceptance and approval of invoice 40043 submitted by project engineer B2Z in the amount of $29,834.33; Tex-Mex Road Project (P.O.779385). Acceptance and approval of invoice 40044 submitted by project engineer B2Z in the amount of $6,851.49; Mile 17 1/2 (Russell Road) Project (P.O.781241). Acceptance and approval of invoice 40045 submitted by project engineer B2Z in the amount of $56,753.02; Mile 17 1/2 (Russell Road) Project (P.O.781241). AA. 66744 Approval of the addition of fuel cards/users including, but not limited to, the following: 1. Hidalgo County Health and Human Services - fuel card (Enterprise Lease) 2. Hidalgo County Health and Human Services - fuel cars users 3. Hidalgo County District Attorney's Office - fuel card
67044 1. Approval of Pipeline and Utility Permits a. Applicant: Agua Special Utility District Legal Description: Block 16 Texan Gardens Subdivision (Pct. 3) (Western Road & Mile 6 North Road) Location of Pipeline or Utilities: West of Western Road. Proposed Right-of-Way Improvement: 2-8” PVC water lines with a 16” PVC casing boring Western Road. b. Applicant: North Alamo Water Supply Corporation Legal Description: Townsite of Hargill Block 65 L5 and L6 (Pct. 1) (F.M. 490 & Gill Street) Location of Pipeline or Utilities: East of Gill Street. Proposed Right-of-Way Improvement: 1” water service line with a 2” PVC casing boring Gill Street. c. Applicant: North Alamo Water Supply Corporation Legal Description: Proposed Blanquita Estates Subdivision, A 20.00 acre tract of land being all of Lot 1 Blk. 143 and 145 La Blanca Agricultural Subdivision “B” (Pct. 1) (Mile 14 ½ North Road & F.M. 493) Location of Pipeline or Utilities: North of Mile 14 ½ North Road. Proposed Right-of-Way Improvement: 1-8” PVC water line with a 16” PVC casing boring Mile 14 ½ North Road. d. Applicant: North Alamo Water Supply Corporation Legal Description: Lot 9 Block 94 J.C. Engleman Jr. (Pct. 4) (F.M. 1925 & Sunflower Road) Location of Pipeline or Utilities: East of Sunflower Road. Proposed Right-of-Way Improvement: 1-3/4” water service line with a 2” PVC casing boring Sunflower Road. e. Applicant: North Alamo Water Supply Corporation Legal Description: Lot 12 Block 86 Missouri Texas Land & Irrigation Company Subdivision, Las Mestenas Ranch (Pct. 1) (Mile 19 North Road & Jesus Flores Road) Location of Pipeline or Utilities: West of Jesus Flores Road. Proposed Right-of-Way Improvement: 1-3/4” water service line with a 2” PVC casing boring Jesus Flores Road. f. Applicant: North Alamo Water Supply Corporation Legal Description: Proposed Soledad Gardens Subdivision, A 9.00 acre tract of land out of Farm tract 2164 North Capisallo District Subdivision (Pct. 1) (Mile 2 West Road & Mile 17 North Road) Location of Pipeline or Utilities: East of Mile 2 West Road. Proposed Right-of-Way Improvement: 2-3/4” water service line and 1-1” water service line with a 2” PVC casing boring Mile 2 West Road. g. Applicant: North Alamo Water Supply Corporation Legal Description: 10.00 acres out of Lot 4 Block 87 Missouri Texas Land and Irrigation Company (Pct. 1) (Mile 20 North Road & Mile 7 West Road) Location of Pipeline or Utilities: West of Mile 7 West Road. Proposed Right-of-Way Improvement: 1-3/4” water service line with a 2” PVC casing boring Mile 7 West Road. h. Applicant: Izaguirre Real Estates Holding LLC. Legal Description: A 19.43 acres of land out of Lot 46-4 West Addition to Sharyland Subdivision (Pct. 3) (Trosper Road & Mile 6 North Road) Location of Pipeline or Utilities: East of Trosper Road. Proposed Right-of-Way Improvement: 1-8” PVC water line with a 16” PVC casing boring Trosper Road. i. Applicant: North Alamo Water Supply Corporation Legal Description: 3.00 acres of land out of Lot 12 and the south west 3acres of Lot 11 Block 33 Santa Cruz Gardens Unit 2 (Pct. 4) (Kenyon Road & Ramseyer Road) Location of Pipeline or Utilities: Existing 12” waterline south of Ramseyer Road. Proposed Right-of-Way Improvement: 1-3/4” water service line with a 2” PVC casing boring Ramseyer Road.
County Judge's Office: A. 66795 Proclamation declaring October as Breast Cancer Awareness Month B. 66929 Proclamation declaring October 18, 2018 as Peer Support Day
Precinct #3 - Comm. Flores: A. 67065 Approval of Work Authorization No. 2 (with an estimated cost of $103,530.00) as submitted by Javier Hinojosa Engineering, Contract No. C-17-329-12-19 to provide engineering services required for the preparation of construction plans for the paving and drainage improvements for Western Road from Mile 12 to Mile 14. B. 66995 1. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Penitas for overlaying Tom Gill Road consisting of approximately 15,571 linear feet between five hundred (500) linear feet north of U.S. Highway 83 to Follow Street in the City of Penitas. 2. In accordance with Texas Government Code 791.014, requesting approval of the Interlocal Cooperation Agreement of a proposed project to overlay Tom Gill Road from five hundred(500) linear feet North of U.S. Highway 83 to Follow Street consisting of approximately 15,571 linear feet.
District Attorney's Office: C. 66720 Requesting approval for County Treasurer to process reimbursement payment for HR Director, Rosalinda Cantu in the total amount of $88.14 after auditing procedures are completed by County Auditor. Invoice No. Date Amount Name of Company 9790432922 8/22/18 $43.81 Staples 1804193700380650 8/14/18 $30.61 Staples Trans #22, Batch #229 8/02/18 $13.72 El Fenix Bakery D. 66866 DA-Domestic Violence Specialty Prosecutor Grant (1281): 1. Approval to accept the Hidalgo County Domestic Violence Specialty Prosecutor Grant, from the Office of the Governor (OOG), in the amount of $131,969.96, effective 09/01/2018 thru 08/31/2019. 2. Approval of certification of revenues as certified by the County Auditor for FY2018 Hidalgo County Domestic Violence Specialty Prosecutor Grant. 3. Approval to appropriate the FY2018 Hidalgo County Domestic Violence Specialty Prosecutor Grant Funds. E. 66969 DA's Title IV-E (1100): Approval of the REVISED Title IV-E Grant Budget (Contract #23941008) for October 1, 2018 - September 30, 2019. F. 67062 District Attorney - TTBH (1281): 1. Approval to rescind action taken on Agenda Item #66658 CC Regular September 25, 2018. 2. Discussion, consideration and approval of amendment to the Internal Agreement between Tropical Texas Behavioral Health and Hidalgo County by and through the Hidalgo County District Attorney's Office. 3. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents. 4. Approval of Certification of Revenues by the County Auditor in the amount of $25,000.00. 5. Approval of appropriation of funds. 6. Approval to authorize the increase of supplemental pay allowance for the following employee, effective 10/01/2018: Employee # Dept./Prg. Slot # Position Title Current Supplemental Pay Proposed Supplemental Pay 106011 080-019 A001 Assistant District Attorney III 11,730.00 19,580.00
Planning Department: A. 67010 1. Preliminary Approval a. Rosalinda Rosalez Subdivision- Pct. 1 (Rosalinda Rosalez) (Anderson Road & Dillon Street) No. of Lots: 1 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Anderson Road side ditch. ETJ: Yes, City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF Paved: Yes, Anderson Road paved. b. Soledad Gardens Subdivision- Pct. 1 (Blue Cactus Properties, LLC) (Mile 2 West Road & Mile 17 North Road) No. of Lots: 4 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation with in the proposed lots and surface runoff will be drain into Mile 2 West Road side ditch. ETJ: Yes, City of Edcouch. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF Paved: Yes, Mile 2 West Road paved. c. Isabella Subdivision- Pct. 3 (Gabriel Aguilar) (Brushline Road & Mile 5 North Road) No. of Lots: 1 Single Family, 3 Commercial Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Mile 5 North Road and Brushline Road side ditches. ETJ: Yes, City of Mission. Water: Yes, provided by Agua SUD Sewer: Yes, OSSF Paved: Yes, Brushline Road and Mile 5 North Road paved. d. Krishnan Subdivision- Pct. 1 (S. Gopal Krishnan) (Victoria Road & Lott Road) No. of Lots: 2 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Victoria Road side ditch. ETJ: Yes, City of Donna. Water: Yes, North Alamo Water Supply Corporation Sewer: Yes, OSSF Paved: Yes, Victoria Road paved. e. R & E Ranch Subdivision- Pct. 1 (Yoanna Maldonado) (Milanos Road & 18th Street) No. of Lots: 6 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Milanos Street and 18th Street road side ditch. ETJ: Yes, City of Weslaco. Water: Yes, provided by Military Highway Water Supply Corporation Sewer: Yes, OSSF Paved: Yes, Milanos Road & 18th Street paved f. Eduardos Subdivision No. 18- Pct. 3 (Izaguirre Real Estates Holdings LLC.) (Trosper Road & Mile 6 North Road) No. of Lots: 76 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by storm drainage pipe system and detention will be provided by widening the existing drain ditch . ETJ: Yes, City of Mission. Water: Yes, provided by Sharyland Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by City of Mission. Paved: Yes, Trosper Road paved and 4 internal streets to be paved. 2. Final Approval with Financial Guarantee a. Maravillas Estates Phase 3 Subdivision- Pct. 1 (Elias Woloski) (Midway Road & Ponciano Drive) No. of Lots: 77 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by connecting into an existing Drainage System which was previously installed during Maravillas Estates Phase 1 Subdivision. ETJ: Yes, City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF has been escrowed. Paved: Yes, Midway Road, Ponciano Drive and 3 internal streets have been paved. *Final Approval with Cash Deposit in the amount of $115,500.00 for 77 OSSF. 3. Discussion and possible action to adopt amendments and/or additions to the following sections of the Hidalgo County Subdivision Rules: a. Title A, Title B and Title M Chapter 2 General Subdivision Design- (Streetlights, Filling Stations, Bus Stops, Cul-De-Sac Lengths and Relocation of Utility Facilities) b. Appendix 5: County Construction Specifications- (Drainage ) c. Appendix 9: County Details and Specification- (Paving Specifications) B. 67040 1. Approval of Pipeline and Utility Permit (open-cut): a. Applicant: Texas Gas Service Legal Description: Lot 12 Block 8 Rio Grande Development Subdivision (Pct. 4) (Ware Road & Mile 13 North Road) Location of Pipeline or Utilities: Wallace Road ½ mile south of Mile 13 North Road. Proposed Right-of-Way Improvement: Replace approximately 100’ of 8” steel pipe to remove existing sleeve on Ware Road.
Sheriff's Office: A. 66820 Discussion, consideration and action, in accordance with the Hidalgo County Civil Service Commission Rules, for the following employee #093416 to be paid out for accrued compensatory time, Holiday and Annual leave time. (Employee transferred to HIDTA-Grant Funded position) B. 66660 Sheriff's Office- NIBRS (1284): 1. Approval to accept grant award for equipment funding from the Criminal Justice Division (CJD) in the total amount of $240,679.00 for the Hidalgo County Sheriff's Office, Constables Precinct #1, Constables Precinct #2, and Constables Precinct #3. 2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents. 3. Authorization to pay equipment reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditors for the NB19-PY19 National Incident-Based Reporting System (NIBRS). 5. Approval of appropriation of funds in the total amount of $240,679.00 Hidalgo County Sheriff's Office - $81,879.00 Constables Precinct #1 - $55,800.00 Constables Precinct #2 - $60,100.00 Constables Precinct #3 - $42,900.00 C. 66958 Sheriff's Office- FBI (1284): 1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation (FBI) in the total amount of $36,687.50. 2. Authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of Certification of Revenues as certified by the County Auditors for the FY 2019 FBI overtime agreement. 4. Approval of appropriation of funds in the amount of $36,687.50 D. 67037 Sheriff's Office - Operation Stonegarden FY16 (1284): Requesting ratification of supplemental funds from the Homeland Security Grant Program in the amount of $695,389.93 for FY2016 Operation Stonegarden E. 67073 Sheriff's Office - LBSP FY19 (1284): 1. Authorization and approval to accept the Local Border Security Program (LBSP) FY 19 grant in the amount of $233,000.00. 2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY19 (LBSP - 19). 5. Approval to appropriate budget for the LBSP - 19 grant award in the amount of $233,000.00. F. 67069 Organized Crime Drug Enforcement Task Force (1284): Approval to continue the payment of overtime for one (1) employee currently being paid by the OCDETF grant pending the award of the 2018-2019 grant.
Constable Pct. #2: A. 66988 Discussion, consideration, and approval to appoint Ramiro Martinezas Deputy Constable by Constable Martin N. Cantu, Constable Pct . 2 in accordance with Texas Local Government Code Section 86.011. B. 67059 Constable Pct. #2 - TTBH-JII (1285): 1. Approval to rescind action on Agenda Item 66341 Item 10.A. CC Regular 08/28/18. 2. Discussion, consideration, and approval to enter into an Interlocal Agreement between Hidalgo County Constable Precinct 2 and Tropical Texas Behavioral Health. 3. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and condition. 4. Authorization for County Judge, as authorized official, to sign the Interlocal Agreement award and related documents. 5. Approval of Certification of Revenues by the County Auditor. 6. Approval of appropriation of funds. 7. Approval of the following personnel actions, effective 09/01/2018: Action Dept./Prg. Slot No. Position Title Budgeted Salary Create 292-021 0001 Deputy Constable $44,577.00 8. Approval to transfer employee no. 227560 to slot no. 0001 (292-021). C. 66983 Requesting Removal of said weaponry (2 service handguns) from Hidalgo County Constable Pct. 2 fixed asset inventory so as to use for the purchase of new weaponry use of trade in
Constable Pct. #3: A. 66935 Discussion, consideration, and approval to appoint Isidro Rosales, as Deputy Constable, by Constable Lazaro "Larry" Gallardo, Jr., Constable Pct. 3, in accordance to Texas Local Government Code Section 86.011. B. 66936 Discussion, consideration and approval to appoint Dan Broyles as Reserve Deputy Constable, by Lazaro "Larry" Gallardo, Jr., Constable Pct.3, in accordance to the Texas Local Government Code Section 86.012. C. 66998 Constable Pct. 3 - 1284 1. Approval to rescind action taken on Agenda Item 65599 Item 10.A. CC Regular 07/17/18. 2. Approval to accept the Statement of Grant Award in reference to Local Border Security Program FY19 in the amount of $100,000.00 3. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 4. Authorization to pay Overtime reimbursable under the grant terms and conditions. 5. Approval of Certification of Revenues, as certified by the County Auditor, for the FY19 Local Border Security Program Grant. 6. Approval to appropriate budget for Hidalgo County Constable Precinct 3 Office's portion of the FY19 Local Border Security Program in the amount of $100,000.00.
Constable Pct. #4: A. 67061 Constable Pct. #4 - TTBH-JII (1285): 1. Approval to rescind action on Agenda Item 66342 Item 12. A. CC Regular 08/28/18. 2. Discussion, consideration, and approval to enter into an Interlocal Agreement between Hidalgo County Constable Precinct 4 and Tropical Texas Behavioral Health. 3. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions. 4. Authorization for County Judge, as authorized official, to sign the Interlocal Agreement award and related documents. 5. Approval of Certification of Revenues by the County Auditor. 6. Approval of appropriation of funds. 7. Approval of the following personnel actions, effective 09/01/2018: Action Dept./ Prg. Slot No. Position Title Budgeted Salary Create 294-021 0001 Deputy Constable $44,577.00 8. Approval to transfer employee no. 139203 to slot no. 0001 (294-021). B. 66942 1. Authorization and approval to purchase through the State of Texas Federal Surplus Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024 (9) (C): One (1)Cargo Truck - LMTV (ID No. 8-9350-49-001)for $7,500.00 through Requisition No. 00380319. 2. Authorization for Purchasing Department to issue a purchase order and the County Treasurer's Office to issue a check made payable to: Texas Facilities Commission after the County Auditor's review.
Tax Office - Paul Villarreal: A. 67091 1. Discussion, Consideration, and approval to close the existing Special Inventory bank account, as recommended by the Sheriff’s Office. 2. Discussion, Consideration, and approval to open a replacement Special Inventory bank account, as recommended by the Sheriff’s Office, with authority for the County Tax Assessor-Collector to sign all necessary documents. B. 67009 Requesting approval for reimbursement of $42.94 to Cesar Solis, for fuel of a county vehicle, with authority for the County Treasurer to issue check after review, audit and processing procedures have been completed by the County Auditor
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 66946 Presentation by Burton McCumber & Longoria, LLP of the County’s 2017 Comprehensive Annual Financial Report and Single Audit C. 66932 Discussion, consideration and action of Letter of Commitment to the Lower Laguna Madre OSSF and NPS Pollution Prevention and Awareness, And GIS Database Program. D. 66981 Discussion, consideration and action on appointment of board member and alternate to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Board of Directors for Alamo, Donna #2 & Hidalgo E. 67034 1. Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program Amendment #13. This amendment extends the contract period and completion of construction projects to October 31,2019. 2. Approval for County Judge to sign Funding Agreement for Border Colonia Access Program Amendment #13. F. 67038 Requesting approval to appropriate $3,214.71 into 3rd Call Border Colonia (Fund 1312) for precinct 1 in relation to Round III Colonia Project.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 66914 Tax Office (1100): Approval of the following personnel actions, effective next full pay period 10/15/2018: Action Dept./ Prg. Slot # Current Position Title Current Grade & Step Proposed Position Title Proposed Grade & Step Title Change 140-001 0007 Accountant IV G14S03 Division Manager I, Compliance & Reporting G14S03 Title Change 140-001 0018 Deputy Clerk III G09S05 Supervisor I G09S05 Title Change 140-001 0021 Deputy Clerk III G09S05 Supervisor I G09S05 Title Change 140-001 0168 Executive Assistant I G11S01 Supervisor II G11S01 Title Change 140-001 0169 Executive Assistant I G11S03 Supervisor II G11S03 Title Change 140-001 0186 Executive Assistant II G13S02 Supervisor III G13S02 C. 66950 County Clerk (1100): Approval of the following personnel actions, effective next full pay period 10/15/2018: Action Dept./ Prg. Slot # Current Position Title Current Grade & Step Proposed Position Title Proposed Grade & Step Title Change 180-001 0021 Collections Enforcement Officer II G07S01 Deputy County Clerk II G07S01 D. 67002 Sheriff (1100): Approval of the following personnel actions, effective next full pay period 10/15/2018: Action Dept./Prg. Slot # Position Title Current Allowance Amount Proposed Allowance Amount Delete Clothing Allowance 280-001 0084 Deputy Sheriff $500.00 $0.00 Delete Clothing Allowance 280-001 0087 Senior Deputy Sheriff $500.00 $0.00 Delete Clothing Allowance 280-001 0199 Deputy Sheriff $500.00 $0.00 Delete Clothing Allowance 280-001 0338 Deputy Sheriff $500.00 $0.00 Add Clothing Allowance 280-001 0066 Deputy Sheriff $0.00 $500.00 Add Clothing Allowance 280-001 0071 Deputy Sheriff $0.00 $500.00 Add Clothing Allowance 280-001 0076 Deputy Sheriff $0.00 $500.00 Add Clothing Allowance 280-001 0197 Deputy Sheriff $0.00 $500.00 E. 67006 HIDTA Task Force (1291)/ HIDTA Ch. 59 (1251): Approval of the following personnel actions, effective 10/15/2018: Action Dept./Prg. Slot # Position Title Grade/Step Delete 270-003 0009 Accountant III G12/S01 270-011 0026 F. 67012 Public Defender TTBH (1281): Approval of the following personnel actions, effective next full pay period 10/15/2018: Action Employee No. Dept./Prg. Slot # Position Title Grade & Step Current Budgeted Salary/ Allowance Proposed Budgeted Salary/ Allowance Delete Supplemental Allowance 160954 085-019 A001 Public Defender II G15S04 $11,550.00 $0.00 Add Supplemental Allowance 188239 085-019 A002 Public Defender II G15S02 $0.00 $11,510.00 G. 67072 Criminal District Attorney: 1. Approval of adjustments to the District Attorney positions listed in Exhibit A, to properly classify the positions in accordance with the Classification and Compensation Plan, effective next full pay period 10/15/2018. 2. Approval of interfund transfer.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 66946 Presentation by Burton McCumber & Longoria, LLP of the County’s 2017 Comprehensive Annual Financial Report and Single Audit C. 66932 Discussion, consideration and action of Letter of Commitment to the Lower Laguna Madre OSSF and NPS Pollution Prevention and Awareness, And GIS Database Program. D. 66981 Discussion, consideration and action on appointment of board member and alternate to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Board of Directors for Alamo, Donna #2 & Hidalgo E. 67034 1. Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program Amendment #13. This amendment extends the contract period and completion of construction projects to October 31,2019. 2. Approval for County Judge to sign Funding Agreement for Border Colonia Access Program Amendment #13. F. 67038 Requesting approval to appropriate $3,214.71 into 3rd Call Border Colonia (Fund 1312) for precinct 1 in relation to Round III Colonia Project.
Urban County: A. 67030 Urban County Program requests approval of the Emergency Solutions Grant Program Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 31 (2018) retroactively effective August 22, 2018 to December 31, 2019. (See attached Agreement): 1. Catholic Charities of the Rio Grande Valley 2. Women Together Foundation, Inc. 3. The Salvation Army of McAllen-Hidalgo County B. 67031 1. Requesting authority to cease negotiations with the highest ranked firm L & G Consulting Engineers, Inc., approved on September 11, 2018 (AI-66567), due to their inability to perform said services. 2. Authority to negotiate a professional engineering service contract with the second highest ranked firm Cruz-Hogan Consultants, Inc., for the provision of professional engineering services for an Urban County Program Year 30 (2017) City of Weslaco – Water/Sewer Improvements project. C. 67028 County of Hidalgo Urban County Program (UCP) is disclosing that Marissa Medelez, who works at Proyecto Azteca, has applied to purchase a home through its Community Housing Development Organization (CHDO) Program. D. 66884 Request approval of the First Amendment to the 2017 HOME Community Housing Development Organization (CHDO) Program agreement between Hidalgo County Urban County Program and Proyecto Azteca E. 66887 Request approval of the First Amendment to the Implementation Agreement between the County of Hidalgo, acting by and through its Urban County Program, and Proyecto Azteca, Inc. to the 2016-2020 Colonia Self Help Center Project F. 66901 1. Requesting approval to re-certify Affordable Homes of South Texas, Inc. a Community Housing Development Organization (CHDO) within the County of Hidalgo. 2. Requesting approval to execute the 2018 HOME/CHDO agreement for Affordable Homes of South Texas, Inc. G. 66902 1. Requesting approval to re-certify Proyecto Azteca Community Housing Development Organization (CHDO) within the County of Hidalgo. 2. Requesting approval to execute the 2018 HOME/CHDO agreement for Proyecto Azteca
Adult Probation: A. 66940 DWI Court Grant (1289) 1. Approval to accept the DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $154,136.99 for the grant period of 9/1/18 thru 8/31/19. 2. Approval of certification of revenues as approved by the County Auditor's Office for the DWI Court Grant. 3. Approval of appropriation of funds in the amount of $154,136.99. Veterans Court Grant (1289) 1. Approval to accept the Veterans Court grant from the Office of Governor (Criminal Justice Division) in the amount of $95,627.00 for the grant period of 9/1/18 thru 8/31/19. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Veterans Court Grant. 3. Approval of appropriation of funds in the amount of $95,627.00. MDWI Court Grant (1289) 1. Approval to accept the Misdemeanor DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $202,141.20 for the grant period of 9/1/18 thru 8/31/19. 2. Approval of certification of revenues as approved by the County Auditor's Office for the MDWI Court Grant. 3. Approval of appropriation of funds in the amount of $202,141.20
IT Department: A. 67025 Authorization and approval to upgrade a wireless device and purchase a new wireless service plan with wireless device through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Department: Description: Employee/ID Service Plan: Equipment: MDN: Comm. Pct. 1 Equipment Upgrade Jose Cabeza de Vaca N/A Samsung Galaxy Note9 @ $499.99 (one time cost) 956-532-6415 District Attorney's Office New Cell Phone Activation Office Use 4G Custom Nationwide Unl. Mins.+NSG Unl Email&Data+MHS @ $50.05 + $5.00 taxes/fees per month Apple iPhone 7 32GB @ $0.99 (one time cost) New Line B. 66844 1. Authorization and approval for the use of the County's Justice Court Technology Fund for the purchase of equipment, software, maintenance, and support services for the County Constable office as an extension of their role in supporting the office of the Justice of the Peace and any other future related services. 2. Requesting authority to purchase the following hardware: A. (3) Brother Ruggedjet DT Printer w/ USB B. (3) Brother USB cable - 10' C. (3) Brother Printer Vehicle Mounting Bracket D. (3) Panasonic Toughbook 54 Premium Public Sector Service Package - 14" - Core i E. (3) Hav Docking Station & Power Supply for Panasonic CF-54 F. (3) Hav Premium Passenger Side Mount Package for 2000-2014 G. (18) Install Hourly Rate of Installation of Equipment In the total amount of $9,552.99 thru Requisition 379220 through our membership/participation with TCPN R160201, and $5,332.12 thru Requisition 379212 through our membership/participation with Buy Board 524-17 to suit Hidalgo County Constable Pct. 5.
Elections Administration: A. 66917 Discussion on Election updates. B. 66987 Discussion, consideration and approval of the Early Voting Mobile Polling Locations for the November 6th, 2018 General Election. C. 66919 Discussion, consideration and approval of the following addition to the August 14, 2018 approved Early Voting Polling Locations for the November 6th, 2018 Election: New Early Voting Location Edinburg CISD Technology Building 411 N 8th Ave, Edinburg, Texas 78542 D. 66918 Approval of the 2018 November General Elections Service Contract between Hidalgo County and the following Entities for their elections to be held on November 6, 2018: 1. City of Edcouch 2. City of Donna 3. Donna Independent School District 4. La Joya Independent School District 5. Mercedes Independent School District 6. Valley View Independent School District 7. City of Edinburg 8. Edcouch-Elsa Independent School District 9. Edinburg Consolidated Independent School District E. 66964 Discussion, consideration and approval to payout overtime hours to be worked in preparation for the November 2018 General Election by the Hidalgo County Elections Department's permanent staff who will work the election cycle between September 19, 2018 until November 30, 2018, in accordance with Hidalgo County Civil Service Commission Rules, and as per Commissioners Court action on agenda item AI # 66575, on 9/11/2018, approving the inclusion of cost reimbursement for overtime payroll costs incurred by county for Elections permanent employees who work during contracted elections with entities.
Head Start Program: A. 66872 Discussion/Approval/Appointment of One Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45 CFR (1301.3(d)(3) Beginning in October (Pending Appointment: David Fuentes, Commissioner, Precinct 1 and Joseph Palacios, Commissioner, Precinct 4)
Precinct #1 - Comm. Fuentes: A. 67058 UT-Health Snap-Ed Program (1100): 1. Requesting approval of Interlocal Agreement between Hidalgo County and the University of Health Science Center At Houston on behalf of its Department of Brownsville Regional Campus to provide Tu Salud/Si Cuenta Program Activities, effective October 1, 2018 through September 30, 2019. 2. Approval of certification of revenues as certified by the County Auditor for revenues associated with the Interlocal Cooperation Agreement with UT-Health Science at Houston. 3. Approval of 2018 appropriation of funds in the amount of $120,000.00 into the Snap-Ed Program for anticipated program expenditures. B. 66858 Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 63 and No. 66 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356) with authority for the County Judge to sign the Administrative Evaluation and Approval Form. C. 66892 Pct 1 Rd Maint (1200): 1. Approval of certification of revenue as certified by the County Auditor for revenue received from The City of Elsa for Mile 17 1/2 Interlocal Agreement approved by Commissioners Court on 04/24/18 AI#64620. 2. Approval of 2018 appropriation of funds into Pct 1 Rd Maint, fund 258 in the amount of $5,553.74.
Precinct #2 - Comm. Cantu: A. 67075 Requesting approval of an Agreement between Hidalgo County and Texas Gas Service Company for gas installation at the Hidalgo County Precinct No. 2 - Gilmore Kitchen, with authority for the County Judge to execute the agreement. B. 67041 1. Requesting authorization and approval to apply for water service with the City of San Juan for 4 Water Meters for the Pct 2 Regional Linear Park-Phase I. 2. Approval of payment to the City of San Juan in the amount of $540.00 for the utility deposit & connection fee to set up 4 water meters, for the Pct 2 Regional Linear Park-Phase I, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Precinct #4 - Comm. Palacios: A. 66977 Approval to purchase unimproved property from La Muneca Ranches, L.L.C., in accordance with the terms of that certain Earnest Money Contract approved by Commissioners' Court with authority for the Executive Officer to execute the closing documents for the consummation of the purchase of such real property acquisition and authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Budget & Management: A. 66832 Requesting approval of First Amendment to Interlocal Agreement between Hidalgo County and the City of McAllen Library relating to the Hidalgo County Library System (HCLS) e-Library. B. 66880 1. Discussion, consideration, and approval of MVEC Agreement for the installation of 14 streetlights in Presidio Estates Subdivision located in Precinct #1. 2. Discussion, consideration, and approval of MVEC Agreement for the installation of 9 streetlights in Jardin del Sur Subdivision located in Precinct #1. 3. Discussion, consideration, and approval of MVEC Agreement for the installation of 9 streetlights in Eldora Subdivision located in Precinct #1. C. 66874 TXDOT - Pct 1 M6W (1315): Authorization to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the Mile 6 West (Mile 9-Mile 11) Project, CSJ 0921-02-168, with authority for the County Judge to sign all required documentation.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 67092 Requesting approval of Work Authorization #3 in the amount of $56,729.00 under the current "on call" agreement with Halff Associates, Inc.(C-18-142-05-08) for the provision of "engineering services" for: 5 bus stops/shelters with accessible parking spaces. 2. 67085 Action to establish the following deadlines for the submission of requisitions for all goods and/or services: November 9, 2018 for all major purchases (vehicle, furniture, equipment, etc.); and November 30, 2018 for all minor (day-to-day) purchases (i.e. supplies) All goods and/or services requested must be ordered, received, and invoiced on or before December 31, 2018 for General Fund, and all other applicable funding sources with limited exceptions: Sheriff and Food Purchases 3. 67050 Acceptance and approval of the Contractor Controlled Insurance Program (CCIP) as proposed by Morganti of Texas, Inc. for General Liability Only on the construction of the New Hidalgo County Courthouse. 4. 67032 Authority to purchase the following property: Lots 2-7 [inclusive]; Block 233; Edinburg Original Townsite Addition; City of Edinburg, County of Hidalgo for the price of $275,500.00 including execution of the Earnest Money Contract by Valde Guerra, Executive Office to HCCC including the request for County Auditor to review and complete processing procedures and County Treasurer to issue a manual check in the amount of $5,000.00 to Edwards Abstract and Title Co. as Earnest Money Deposit. 5. 66920 Requesting authority to advertise and approval of the Draft Procurement Packet [i.e., legal notice, requirements/scope of services, evaluation criteria] for Hidalgo County "COBRA Administration Services" RFP 2018-254-10-31-YZV including the re-advertising of project if necessary and/or required. 6. 66654 Discussion, review and approval to increase the current approved amount from two (2) transactions/day to four (4) fuel transactions/day using the U.S. Bank National Association (Voyager) fuel cards during a (General Election) Cycle of October, November through December 1, 2018 for the Elections Department vehicle rentals. B. Executive Office 1. 67011 Pursuant to TXLGC and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Valde Guerra to execute change orders that involve..."an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Orders' statutory limits...". The original contract price may not be decreased by 18% or more without written consent of the contractor" in regards to contract # C-18-223-07-31 "Build Back Services to Property at 1902 Joe Stephens , Weslaco, TX (as needed)". 2. 66949 Requesting authority to enter into an agreement with SWAGIT Productions, LLC under CO-OP Contract TIPS #160901 in the amount of $11,940.00 for the Live Streaming Services of Commissioners Court, archiving all of your bandwidth and storage needed for the term covering August 2018-July 2019 through Req #379565 as no document other than an Purchase Order is required by vendor and subject to compliance with form 1295 if/when necessary. C. Pct. 1 1. 67000 A. Requesting authority to cancel RFQ/P No. 2018-181-07-25-YSS for Professional CMAR Services for the construction of Sunset Park Operations Building due to change in budget and scope of work; B. Requesting authority to cease all negotiations with the #1 ranked vendor [ECON] and all others ranked in as much as project has grown in scope and budget of current RFQ/P for Professional CMAR Services for Sunset Park Operations Building while all other professional service providers selected and contracted to date remain the same ; C. Requesting authority to advertise and approval of the Revised Draft Procurement Packet through a one step process as provided under Government Code, Subchapter R, Sec. 2269.251, Construction Manager At Risk method of construction (i.e. legal notice requirements, budget notice, scope of services, evaluation criteria) for Hidalgo County Precinct No. 1's CMAR- Sunset Park Operations Facility including re-advertising if necessary and/or required. D. Selection/designation/assignment of evaluation committee to score, grade and evaluate RFQ/P responses as submitted by participants for Hidalgo County Pct No. 1 Construction Manager at Risk (CMAR) for Sunset Park Operations Facility with the following options: 1. Keep original designated members: Mayor Suarez, Ms. Amy Saenz-Smith & Mr. Del Angel-Project Mgr.; or, 2. Action to select different evaluating committee members. 2. 67024 Requesting approval for Commissioner David Fuentes to sign permit renewal application for Precinct 1 air curtain incinerator and pay the $450.00 permit fee with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 3. 66729 Requesting approval of Supplemental No. 1 to WA No. 1 (C-18-197-07-31) submitted by Alpha Infrastructure Engineering, PLLC for Pct. 1, Road Infrastructure/damage Report to reflect the revised Exhibit C. D. Pct. 2 1. 67090 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with ON CALL-Professional Engineering Services for Precinct No.2 Projects (on an as needed basis): Javier Hinojosa Engineering Quintanilla, Headley, and Associates, Inc. Cruz Hogan Consultants, Inc. EVALUATOR NO. 1 95 98 96 RANKING c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________. E. Pct. 4 1. 66897 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service so as to document [for the selected/ranked the #1 firm L&G Engineering under Reg-AI-66288 approved by CC on 08/28/18]; b. Requesting approval of a "professional services" agreement, #C-18-228-10-09& with L&G Engineering for (on call)-"Geo Technical/Construction Material Testing Services" for projects located within Hidalgo County Precinct 4. F. IT Department 1. 67086 Acceptance and approval of the Professional Services Agreement between Tyler Technologies, Inc. and Hidalgo County for the installation of AbleTerm Server Assistance. 2. 66963 Requesting approval to accept, purchase and execute Statement of Work for services that will be rendered by Netsync Network Solutions under DIR Contract (DIR-TSO-3151) in the amount of $15,584.80 through requisition #379419 for the implementation of security protection that will incorporate cyber security monitoring tools, log review, and innovative analytics with expert services to assess, detect and block threats to applications and other workloads including authority for the County Judge to sign all required documentation. 3. 67060 Requesting approval to accept, purchase and execute Statement of Work for services that will be rendered by Insight Public Sector, Inc. under DIR Contract (DIR-TSO-3691) in the amount of $9,600 through requisition #379999 for Network Consulting Support, with authority for the County Judge to sign all required documentation. G. District Clerk 1. 66994 Requesting authorization to enter into a 36-month capital lease agreement with Pitney Bowes through Hidalgo County's membership/participation with Buyboard Contract #496-15, for a monthly payment of $824.03, billed quarterly at $2,472.09 inclusive of all required hardware and software for District Clerks Office including authority for the County Judge to sign all required documentation. H. Budget & Management 1. 66857 A. Presentation of scoring grid (for the purpose of ranking by CC) of the graded and evaluated submissions for RFP No. 2018-158-08-08-YSS "Worker's Compensation Loss & Funding Projection Actuarial Study." Submitting Vendors Grade Ranking AMI Risk Consultants 96.6 Glicksman Consulting, LLC 94.6 Lewis & Ellis, Inc. 94.0 Huggins Actuarial Services, Inc. 93.3 B. Authority for the Purchasing Department to negotiate an agreement with the top ranked firm of ___________________ for "Worker's Compensation Loss & Funding Projection Actuarial Services." I. Sheriff's Office 1. 67076 Requesting approval to process Requisition #379237 for Spillman Technologies, Inc. in the amount of $100,461.75 for annual software maintenance through Sole Source Declaration Amendment on 11/01/16 through AI-57080. 2. 66809 Requesting approval for the purchase of WCCTV 4G IR Mini Dome Camera Systems from "Wireless CCTV, LLC." through Hidalgo County's participation with GSA Schedule 84 Contract (GS-07F-031DA) for HC Sheriff's Office, along with supporting equipment, connections/installations and warranties through assigned Req# 378585 in the amount of $69,400.24 and to include any present and future accessories, renewals of maintenance, support services and annual licenses for the lifetime of the equipment/software with no requirement for an agreement as vendor accepts as sufficient evidence of the transaction by/through processed purchase order. 3. 66959 Approval to purchase new holsters and mag cases for new weapons purchased for Sheriff's Office from Galls LLC, through Hidalgo County's membership/participation with Buyboard Contract #507-16 in the amount $66,434.38 through requisition #377743. J. District Attorney 1. 67066 Requesting Clarification on AI-66719 approved on 09/18/2018 for the HC/DA Office for the purchase of a 2018 Jeep Compass [as it is no longer available] to be replaced/substituted with a 2018 Renegade Latitude in the total amount of $22,611.00 thru requisition #380647. K. Co. Wide 1. 66639 Approval to exercise the County’s option to extend the "Countywide Laboratory Services" C-17-153-08-08-SMA for a one (1) year term under the same rates, terms, and conditions.
Open Forum
29. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 30. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 66945 Cause No. CL-18-5022-G; Jesus Esqueda v County of Hidalgo and Robert Perez D. 66908 Claim of Jeannette De Leon E. 66910 Claim of Julian Martinez F. 66912 Claim of Iliana Gutierrez G. 66974 Claim of Gerardo Morales Lopez 31. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 32. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 33. Adjourn