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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
October 9, 2018
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 66795   Proclamation declaring October as Breast Cancer Awareness Month
 
B. 66929   Proclamation declaring October 18, 2018 as Peer Support Day
 
6.   District Attorney's Office:
 
A. 66621   Proclamation declaring October 2018 as Domestic Violence Awareness month.
 
B. 66622   Proclamation declaring October 2018 as National Bullying Prevention Month.
 
C. 66720   Requesting approval for County Treasurer to process reimbursement payment for HR Director, Rosalinda Cantu in the total amount of $88.14 after auditing procedures are completed by County Auditor.
Invoice No. Date Amount Name of Company
9790432922 8/22/18 $43.81 Staples
1804193700380650 8/14/18 $30.61 Staples
Trans #22, Batch #229 8/02/18 $13.72 El Fenix Bakery
 
D. 66866   DA-Domestic Violence Specialty Prosecutor Grant (1281):
1. Approval to accept the Hidalgo County Domestic Violence Specialty Prosecutor Grant, from the Office of the Governor (OOG), in the amount of $131,969.96, effective 09/01/2018 thru 08/31/2019.
2. Approval of certification of revenues as certified by the County Auditor for FY2018 Hidalgo County Domestic Violence Specialty Prosecutor Grant.
3. Approval to appropriate the FY2018 Hidalgo County Domestic Violence Specialty Prosecutor Grant Funds.
 
E. 66969   DA's Title IV-E (1100):
Approval of the REVISED Title IV-E Grant Budget (Contract #23941008) for October 1, 2018 - September 30, 2019.
 
F. 67062   District Attorney - TTBH (1281):
1. Approval to rescind action taken on Agenda Item #66658 CC Regular September 25, 2018.
2. Discussion, consideration and approval of amendment to the Internal Agreement between Tropical Texas Behavioral Health and Hidalgo County by and through the Hidalgo County District Attorney's Office.
3. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents.
4. Approval of Certification of Revenues by the County Auditor in the amount of $25,000.00.
5. Approval of appropriation of funds.
6. Approval to authorize the increase of supplemental pay allowance for the following employee, effective 10/01/2018:
Employee # Dept./Prg. Slot # Position Title Current Supplemental Pay Proposed Supplemental Pay
106011 080-019 A001 Assistant District Attorney III 11,730.00 19,580.00
 
7.   Planning Department:
 
A. 67010   1. Preliminary Approval
a. Rosalinda Rosalez Subdivision- Pct. 1 (Rosalinda Rosalez) (Anderson Road & Dillon Street)
No. of Lots: 1 Single Family
Flood Zone: C
Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Anderson Road side ditch.
ETJ: Yes, City of Donna.
Water: Yes, provided by North Alamo Water Supply Corporation
Sewer: Yes, OSSF
Paved: Yes, Anderson Road paved.

b. Soledad Gardens Subdivision- Pct. 1 (Blue Cactus Properties, LLC) (Mile 2 West Road & Mile 17 North Road)
No. of Lots: 4 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided by natural perculation with in the proposed lots and surface runoff will be drain into Mile 2 West Road side ditch.
ETJ: Yes, City of Edcouch.
Water: Yes, provided by North Alamo Water Supply Corporation
Sewer: Yes, OSSF
Paved: Yes, Mile 2 West Road paved.

c. Isabella Subdivision- Pct. 3 (Gabriel Aguilar) (Brushline Road & Mile 5 North Road)
No. of Lots: 1 Single Family, 3 Commercial
Flood Zone: X
Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Mile 5 North Road and Brushline Road side ditches.
ETJ: Yes, City of Mission.
Water: Yes, provided by Agua SUD
Sewer: Yes, OSSF
Paved: Yes, Brushline Road and Mile 5 North Road paved.

d. Krishnan Subdivision- Pct. 1 (S. Gopal Krishnan) (Victoria Road & Lott Road)
No. of Lots: 2 Single Family
Flood Zone: B
Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Victoria Road side ditch.
ETJ: Yes, City of Donna.
Water: Yes, North Alamo Water Supply Corporation
Sewer: Yes, OSSF
Paved: Yes, Victoria Road paved.

e. R & E Ranch Subdivision- Pct. 1 (Yoanna Maldonado) (Milanos Road & 18th Street)
No. of Lots: 6 Single Family
Flood Zone: B
Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Milanos Street and 18th Street road side ditch.
ETJ: Yes, City of Weslaco.
Water: Yes, provided by Military Highway Water Supply Corporation
Sewer: Yes, OSSF
Paved: Yes, Milanos Road & 18th Street paved

f. Eduardos Subdivision No. 18- Pct. 3 (Izaguirre Real Estates Holdings LLC.) (Trosper Road & Mile 6 North Road)
No. of Lots: 76 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided by storm drainage pipe system and detention will be provided by widening the existing drain ditch .
ETJ: Yes, City of Mission.
Water: Yes, provided by Sharyland Water Supply Corporation
Sewer: Yes, Sanitary Sewer provided by City of Mission.
Paved: Yes, Trosper Road paved and 4 internal streets to be paved.

2. Final Approval with Financial Guarantee
a. Maravillas Estates Phase 3 Subdivision- Pct. 1 (Elias Woloski) (Midway Road & Ponciano Drive)
No. of Lots: 77 Single Family
Flood Zone: B
Drainage: Yes, Drainage will be provided by connecting into an existing Drainage System which was previously installed during Maravillas Estates Phase 1 Subdivision.
ETJ: Yes, City of Donna.
Water: Yes, provided by North Alamo Water Supply Corporation
Sewer: Yes, OSSF has been escrowed.
Paved: Yes, Midway Road, Ponciano Drive and 3 internal streets have been paved.
*Final Approval with Cash Deposit in the amount of $115,500.00 for 77 OSSF.

3. Discussion and possible action to adopt amendments and/or additions to the following sections of the Hidalgo County Subdivision Rules:
a. Title A, Title B and Title M Chapter 2 General Subdivision Design- (Streetlights, Filling Stations,
Bus Stops, Cul-De-Sac Lengths and Relocation of Utility Facilities)
b. Appendix 5: County Construction Specifications- (Drainage )
c. Appendix 9: County Details and Specification- (Paving Specifications)
 
B. 67040   1. Approval of Pipeline and Utility Permit (open-cut):
a. Applicant: Texas Gas Service
Legal Description: Lot 12 Block 8 Rio Grande Development Subdivision (Pct. 4) (Ware Road & Mile 13 North Road)
Location of Pipeline or Utilities: Wallace Road ½ mile south of Mile 13 North Road.
Proposed Right-of-Way Improvement: Replace approximately 100’ of 8” steel pipe to remove existing sleeve on Ware Road.
 
8.   Sheriff's Office:
 
A. 66820   Discussion, consideration and action, in accordance with the Hidalgo County Civil Service Commission Rules, for the following employee #093416 to be paid out for accrued compensatory time, Holiday and Annual leave time. (Employee transferred to HIDTA-Grant Funded position)
 
B. 66660   Sheriff's Office- NIBRS (1284):
1. Approval to accept grant award for equipment funding from the Criminal Justice Division (CJD)
in the total amount of $240,679.00 for the Hidalgo County Sheriff's Office, Constables Precinct #1, Constables Precinct #2, and Constables Precinct #3.
2. Authorization for County Judge, as authorized official, to electronically sign grant award form
and related documents.
3. Authorization to pay equipment reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditors for the NB19-PY19 National Incident-Based Reporting System (NIBRS).
5. Approval of appropriation of funds in the total amount of $240,679.00
  • Hidalgo County Sheriff's Office - $81,879.00
  • Constables Precinct #1 - $55,800.00
  • Constables Precinct #2 - $60,100.00
  • Constables Precinct #3 - $42,900.00
 
C. 66958   Sheriff's Office- FBI (1284):
1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation (FBI)
in the total amount of $36,687.50.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditors for the FY 2019 FBI
overtime agreement.
4. Approval of appropriation of funds in the amount of $36,687.50
 
D. 67037   Sheriff's Office - Operation Stonegarden FY16 (1284):
Requesting ratification of supplemental funds from the Homeland Security Grant Program in the amount of $695,389.93 for FY2016 Operation Stonegarden
 
E. 67073   Sheriff's Office - LBSP FY19 (1284):
1. Authorization and approval to accept the Local Border Security Program (LBSP) FY 19 grant in the amount of $233,000.00.
2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY19 (LBSP - 19).
5. Approval to appropriate budget for the LBSP - 19 grant award in the amount of $233,000.00.
 
F. 67069   Organized Crime Drug Enforcement Task Force (1284):
Approval to continue the payment of overtime for one (1) employee currently being paid by the OCDETF grant pending the award of the 2018-2019 grant.
 
9.   Constable Pct. #2:
 
A. 66988   Discussion, consideration, and approval to appoint Ramiro Martinezas Deputy Constable by Constable Martin N. Cantu, Constable Pct . 2 in accordance with Texas Local Government Code Section 86.011.
 
B. 67059   Constable Pct. #2 - TTBH-JII (1285):
1. Approval to rescind action on Agenda Item 66341 Item 10.A. CC Regular 08/28/18.
2. Discussion, consideration, and approval to enter into an Interlocal Agreement between Hidalgo County Constable Precinct 2 and Tropical Texas Behavioral Health.
3. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and condition.
4. Authorization for County Judge, as authorized official, to sign the Interlocal Agreement award and related documents.
5. Approval of Certification of Revenues by the County Auditor.
6. Approval of appropriation of funds.
7. Approval of the following personnel actions, effective 09/01/2018:
Action Dept./Prg. Slot No. Position Title Budgeted Salary
Create 292-021 0001 Deputy Constable $44,577.00

8. Approval to transfer employee no. 227560 to slot no. 0001 (292-021).
 
C. 66983   Requesting Removal of said weaponry (2 service handguns) from Hidalgo County Constable Pct. 2 fixed asset inventory so as to use for the purchase of new weaponry use of trade in
 
10.   Constable Pct. #3:
 
A. 66935   Discussion, consideration, and approval to appoint Isidro Rosales, as Deputy Constable, by Constable Lazaro "Larry" Gallardo, Jr., Constable Pct. 3, in accordance to Texas Local Government Code Section 86.011.
 
B. 66936   Discussion, consideration and approval to appoint Dan Broyles as Reserve Deputy Constable, by Lazaro "Larry" Gallardo, Jr., Constable Pct.3, in accordance to the Texas Local Government Code Section 86.012.
 
C. 66998   Constable Pct. 3 - 1284
1. Approval to rescind action taken on Agenda Item 65599 Item 10.A. CC Regular 07/17/18.
2. Approval to accept the Statement of Grant Award in reference to Local Border Security Program FY19 in the amount of $100,000.00
3. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
4. Authorization to pay Overtime reimbursable under the grant terms and conditions.
5. Approval of Certification of Revenues, as certified by the County Auditor, for the FY19 Local Border Security Program Grant.
6. Approval to appropriate budget for Hidalgo County Constable Precinct 3 Office's portion of the FY19 Local Border Security Program in the amount of $100,000.00.
 
11.   Constable Pct. #4:
 
A. 67061   Constable Pct. #4 - TTBH-JII (1285):
1. Approval to rescind action on Agenda Item 66342 Item 12. A. CC Regular 08/28/18.
2. Discussion, consideration, and approval to enter into an Interlocal Agreement between Hidalgo County Constable Precinct 4 and Tropical Texas Behavioral Health.
3. Authorization to pay overtime reimbursable under the Interlocal Agreement terms and conditions.
4. Authorization for County Judge, as authorized official, to sign the Interlocal Agreement award and related documents.
5. Approval of Certification of Revenues by the County Auditor.
6. Approval of appropriation of funds.
7. Approval of the following personnel actions, effective 09/01/2018:
Action Dept./ Prg. Slot No. Position Title Budgeted Salary
Create 294-021 0001 Deputy Constable $44,577.00
8. Approval to transfer employee no. 139203 to slot no. 0001 (294-021).
 
B. 66942   1. Authorization and approval to purchase through the State of Texas Federal Surplus Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024 (9) (C): One (1)Cargo Truck - LMTV (ID No. 8-9350-49-001)for $7,500.00 through Requisition No. 00380319.
2. Authorization for Purchasing Department to issue a purchase order and the County Treasurer's Office to issue a check made payable to: Texas Facilities Commission after the County Auditor's review.
 
12.   Tax Office - Paul Villarreal:
 
A. 67091   1. Discussion, Consideration, and approval to close the existing Special Inventory bank account, as recommended by the Sheriff’s Office.
2. Discussion, Consideration, and approval to open a replacement Special Inventory bank account, as recommended by the Sheriff’s Office, with authority for the County Tax Assessor-Collector to sign all necessary documents.
 
B. 67009   Requesting approval for reimbursement of $42.94 to Cesar Solis, for fuel of a county vehicle, with authority for the County Treasurer to issue check after review, audit and processing procedures have been completed by the County Auditor
 
13.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 66946   Presentation by Burton McCumber & Longoria, LLP of the County’s 2017 Comprehensive Annual Financial Report and Single Audit
 
C. 66932   Discussion, consideration and action of Letter of Commitment to the Lower Laguna Madre OSSF and NPS Pollution Prevention and Awareness, And GIS Database Program.
 
D. 66981   Discussion, consideration and action on appointment of board member and alternate to represent the County of Hidalgo on the Tax Increment Reinvestment Zone Board of Directors for Alamo, Donna #2 & Hidalgo
 
E. 67034  
1. Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program Amendment #13. This amendment extends the contract period and completion of construction projects to October 31,2019.

2. Approval for County Judge to sign Funding Agreement for Border Colonia Access Program Amendment #13.
 
F. 67038  
Requesting approval to appropriate $3,214.71 into 3rd Call Border Colonia (Fund 1312) for precinct 1 in relation to Round III Colonia Project.
 
14.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 66914   Tax Office (1100):
Approval of the following personnel actions, effective next full pay period 10/15/2018:
Action Dept./ Prg. Slot # Current Position Title Current Grade & Step Proposed Position Title Proposed Grade & Step
Title Change 140-001 0007 Accountant IV G14S03 Division Manager I, Compliance & Reporting G14S03
Title Change 140-001 0018 Deputy Clerk III G09S05 Supervisor I G09S05
Title Change 140-001 0021 Deputy Clerk III G09S05 Supervisor I G09S05
Title Change 140-001 0168 Executive Assistant I G11S01 Supervisor II G11S01
Title Change 140-001 0169 Executive Assistant I G11S03 Supervisor II G11S03
Title Change 140-001 0186 Executive Assistant II G13S02 Supervisor III G13S02
 
C. 66950   County Clerk (1100):
Approval of the following personnel actions, effective next full pay period 10/15/2018:
Action Dept./ Prg. Slot # Current Position Title Current Grade & Step Proposed Position Title Proposed Grade & Step
Title Change 180-001 0021 Collections Enforcement Officer II G07S01 Deputy County Clerk II G07S01
 
D. 67002   Sheriff (1100):
Approval of the following personnel actions, effective next full pay period 10/15/2018:
Action Dept./Prg. Slot # Position Title Current Allowance Amount Proposed Allowance Amount
Delete Clothing Allowance 280-001 0084 Deputy Sheriff $500.00 $0.00
Delete Clothing Allowance 280-001 0087 Senior Deputy Sheriff $500.00 $0.00
Delete Clothing Allowance 280-001 0199 Deputy Sheriff $500.00 $0.00
Delete Clothing Allowance 280-001 0338 Deputy Sheriff $500.00 $0.00
Add Clothing Allowance 280-001 0066 Deputy Sheriff $0.00 $500.00
Add Clothing Allowance 280-001 0071 Deputy Sheriff $0.00 $500.00
Add Clothing Allowance 280-001 0076 Deputy Sheriff $0.00 $500.00
Add Clothing Allowance 280-001 0197 Deputy Sheriff $0.00 $500.00
 
E. 67006   HIDTA Task Force (1291)/ HIDTA Ch. 59 (1251):
Approval of the following personnel actions, effective 10/15/2018:
Action Dept./Prg. Slot # Position Title Grade/Step
Delete 270-003 0009 Accountant III G12/S01
270-011 0026
 
F. 67012   Public Defender TTBH (1281):
Approval of the following personnel actions, effective next full pay period 10/15/2018:
Action Employee No. Dept./Prg. Slot # Position Title Grade & Step Current Budgeted Salary/ Allowance Proposed Budgeted Salary/ Allowance
Delete Supplemental Allowance 160954 085-019 A001 Public Defender II G15S04 $11,550.00 $0.00
Add Supplemental Allowance 188239 085-019 A002 Public Defender II G15S02 $0.00 $11,510.00
 
G. 67072   Criminal District Attorney:
1. Approval of adjustments to the District Attorney positions listed in Exhibit A, to properly classify the positions in accordance with the Classification and Compensation Plan, effective next full pay period 10/15/2018.
2. Approval of interfund transfer.
 
15.   Urban County:
 
A. 67030   Urban County Program requests approval of the Emergency Solutions Grant Program Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 31 (2018) retroactively effective August 22, 2018 to December 31, 2019. (See attached Agreement):
1. Catholic Charities of the Rio Grande Valley
2. Women Together Foundation, Inc.
3. The Salvation Army of McAllen-Hidalgo County
 
B. 67031   1. Requesting authority to cease negotiations with the highest ranked firm L & G Consulting Engineers, Inc., approved on September 11, 2018 (AI-66567), due to their inability to perform said services.

2. Authority to negotiate a professional engineering service contract with the second highest ranked firm Cruz-Hogan Consultants, Inc., for the provision of professional engineering services for an Urban County Program Year 30 (2017) City of Weslaco – Water/Sewer Improvements project.
 
C. 67028   County of Hidalgo Urban County Program (UCP) is disclosing that Marissa Medelez, who works at Proyecto Azteca, has applied to purchase a home through its Community Housing Development Organization (CHDO) Program.
 
D. 66884   Request approval of the First Amendment to the 2017 HOME Community Housing Development Organization (CHDO) Program agreement between Hidalgo County Urban County Program and Proyecto Azteca
 
E. 66887   Request approval of the First Amendment to the Implementation Agreement between the County of Hidalgo, acting by and through its Urban County Program, and Proyecto Azteca, Inc. to the 2016-2020 Colonia Self Help Center Project
 
F. 66901   1. Requesting approval to re-certify Affordable Homes of South Texas, Inc. a Community Housing Development Organization (CHDO) within the County of Hidalgo.

2. Requesting approval to execute the 2018 HOME/CHDO agreement for Affordable Homes of South Texas, Inc.
 
G. 66902   1. Requesting approval to re-certify Proyecto Azteca Community Housing Development Organization (CHDO) within the County of Hidalgo.

2. Requesting approval to execute the 2018 HOME/CHDO agreement for Proyecto Azteca
 
16.   Health & Human Services Department:
 
A. 67021   Requesting approval to submit an amendment request to Department of State Health Services to amend grant contract #2016-003876 Amendment No. 3. The purpose is to reallocate funds between budget categories.
 
B. 66926   Requesting approval for Hidalgo County Health & Human Services Department to submit an application to participate in the Applied Epidemiology Fellowship program. The program is a two year program that focuses on three key concepts that consists of providing service to the sponsoring agency, create and train a core group of public health workers and strengthen capacity in applied epidemiology across public health institutions.
 
C. 66862   1. Approval of the Certification of Revenue as certified by County Auditor for program income earned in the amount of $112.20 from the Child Health FY 18 grant program.
2. Approval of appropriation of funds in the amount of $112.20.
 
D. 66881   1. Approval of the Certification of Revenue as certified by County Auditor for the program income earned in the amount of $536.92 from the Prenatal FY 18 grant program.
2. Approval of appropriation of funds in the amount of $536.92.
 
E.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
2. 66640   A. Public Hearing, at 10:30 am, to consider public comments concerning the amount of mandatory payments required to be paid by paying hospitals for fiscal year 2019 and how the revenue derived from those payments is to be spent.

B. Consideration and possible approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent.

C. Consideration and possible approval for the Hidalgo County Tax Assessor/Collector to collect the mandatory payment required by Hidalgo County Health Care Funding District.

D. Consideration and approval to assess mandatory payment annual rate.

E. Consideration and approval to set quarterly assessment dates.
 
F.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
17.   Adult Probation:
 
A. 66940   DWI Court Grant (1289)
1. Approval to accept the DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $154,136.99 for the grant period of 9/1/18 thru 8/31/19.
2. Approval of certification of revenues as approved by the County Auditor's Office for the DWI Court Grant.
3. Approval of appropriation of funds in the amount of $154,136.99.
Veterans Court Grant (1289)
1. Approval to accept the Veterans Court grant from the Office of Governor (Criminal Justice Division) in the amount of $95,627.00 for the grant period of 9/1/18 thru 8/31/19.
2. Approval of certification of revenues as approved by the County Auditor's Office for the Veterans Court Grant.
3. Approval of appropriation of funds in the amount of $95,627.00.

MDWI Court Grant (1289)
1. Approval to accept the Misdemeanor DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $202,141.20 for the grant period of 9/1/18 thru 8/31/19.
2. Approval of certification of revenues as approved by the County Auditor's Office for the MDWI Court Grant.
3. Approval of appropriation of funds in the amount of $202,141.20
 
18.   IT Department:
 
A. 67025   Authorization and approval to upgrade a wireless device and purchase a new wireless service plan with wireless device through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
Department: Description: Employee/ID Service Plan: Equipment: MDN:
Comm. Pct. 1 Equipment Upgrade Jose Cabeza de Vaca N/A Samsung Galaxy Note9 @ $499.99 (one time cost) 956-532-6415
District Attorney's Office New Cell Phone Activation Office Use 4G Custom Nationwide Unl. Mins.+NSG Unl Email&Data+MHS @ $50.05 + $5.00 taxes/fees per month Apple iPhone 7 32GB @ $0.99 (one time cost) New Line
 
B. 66844   1. Authorization and approval for the use of the County's Justice Court Technology Fund for the purchase of equipment, software, maintenance, and support services for the County Constable office as an extension of their role in supporting the office of the Justice of the Peace and any other future related services.

2. Requesting authority to purchase the following hardware:
A. (3) Brother Ruggedjet DT Printer w/ USB
B. (3) Brother USB cable - 10'
C. (3) Brother Printer Vehicle Mounting Bracket
D. (3) Panasonic Toughbook 54 Premium Public Sector Service Package - 14" - Core i
E. (3) Hav Docking Station & Power Supply for Panasonic CF-54
F. (3) Hav Premium Passenger Side Mount Package for 2000-2014
G. (18) Install Hourly Rate of Installation of Equipment
In the total amount of $9,552.99 thru Requisition 379220 through our membership/participation with TCPN R160201, and $5,332.12 thru Requisition 379212 through our membership/participation with Buy Board 524-17 to suit Hidalgo County Constable Pct. 5.
 
19.   Elections Administration:
 
A. 66917   Discussion on Election updates.
 
B. 66987   Discussion, consideration and approval of the Early Voting Mobile Polling Locations for the November 6th, 2018 General Election.
 
C. 66919   Discussion, consideration and approval of the following addition to the August 14, 2018 approved Early Voting Polling Locations for the November 6th, 2018 Election:
New Early Voting Location
Edinburg CISD
Technology Building
411 N 8th Ave, Edinburg, Texas 78542
 
D. 66918   Approval of the 2018 November General Elections Service Contract between Hidalgo County and the following Entities for their elections to be held on November 6, 2018:
1. City of Edcouch
2. City of Donna
3. Donna Independent School District
4. La Joya Independent School District
5. Mercedes Independent School District
6. Valley View Independent School District
7. City of Edinburg
8. Edcouch-Elsa Independent School District
9. Edinburg Consolidated Independent School District
 
E. 66964   Discussion, consideration and approval to payout overtime hours to be worked in preparation for the November 2018 General Election by the Hidalgo County Elections Department's permanent staff who will work the election cycle between September 19, 2018 until November 30, 2018, in accordance with Hidalgo County Civil Service Commission Rules, and as per Commissioners Court action on agenda item AI # 66575, on 9/11/2018, approving the inclusion of cost reimbursement for overtime payroll costs incurred by county for Elections permanent employees who work during contracted elections with entities.
 
F. 66992   Consideration and action of the Proposed Changes to Hidalgo County Electioneering Policy at the Hidalgo County Main Early Voting location at 317 N. Closner, Edinburg, Texas 78541.
 
20.   Head Start Program:
 
A. 66872   Discussion/Approval/Appointment of One Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45 CFR (1301.3(d)(3) Beginning in October (Pending Appointment: David Fuentes, Commissioner, Precinct 1 and Joseph Palacios, Commissioner, Precinct 4)
 
21.   Precinct #1 - Comm. Fuentes:
 
A. 67058   UT-Health Snap-Ed Program (1100):
1. Requesting approval of Interlocal Agreement between Hidalgo County and the University of Health Science Center At Houston on behalf of its Department of Brownsville Regional Campus to provide Tu Salud/Si Cuenta Program Activities, effective October 1, 2018 through September 30, 2019.
2. Approval of certification of revenues as certified by the County Auditor for revenues associated with the Interlocal Cooperation Agreement with UT-Health Science at Houston.
3. Approval of 2018 appropriation of funds in the amount of $120,000.00 into the Snap-Ed Program for anticipated program expenditures.
 
B. 66858   Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 63 and No. 66 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
C. 66892   Pct 1 Rd Maint (1200):
1. Approval of certification of revenue as certified by the County Auditor for revenue received from The City of Elsa for Mile 17 1/2 Interlocal Agreement approved by Commissioners Court on 04/24/18 AI#64620.
2. Approval of 2018 appropriation of funds into Pct 1 Rd Maint, fund 258 in the amount of $5,553.74.
 
22.   Precinct #2 - Comm. Cantu:
 
A. 67075   Requesting approval of an Agreement between Hidalgo County and Texas Gas Service Company for gas installation at the Hidalgo County Precinct No. 2 - Gilmore Kitchen, with authority for the County Judge to execute the agreement.
 
B. 67041   1. Requesting authorization and approval to apply for water service with the City of San Juan for 4 Water Meters for the Pct 2 Regional Linear Park-Phase I.
2. Approval of payment to the City of San Juan in the amount of $540.00 for the utility deposit & connection fee to set up 4 water meters, for the Pct 2 Regional Linear Park-Phase I, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
 
23.   Precinct #3 - Comm. Flores:
 
A. 67065   Approval of Work Authorization No. 2 (with an estimated cost of $103,530.00) as submitted by Javier Hinojosa Engineering, Contract No. C-17-329-12-19 to provide engineering services required for the preparation of construction plans for the paving and drainage improvements for Western Road from Mile 12 to Mile 14.
 
B. 66995   1. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Penitas for overlaying Tom Gill Road consisting of approximately 15,571 linear feet between five hundred (500) linear feet north of U.S. Highway 83 to Follow Street in the City of Penitas.

2. In accordance with Texas Government Code 791.014, requesting approval of the Interlocal Cooperation Agreement of a proposed project to overlay Tom Gill Road from five hundred(500) linear feet North of U.S. Highway 83 to Follow Street consisting of approximately 15,571 linear feet.
 
24.   Precinct #4 - Comm. Palacios:
 
A. 66977   Approval to purchase unimproved property from La Muneca Ranches, L.L.C., in accordance with the terms of that certain Earnest Money Contract approved by Commissioners' Court with authority for the Executive Officer to execute the closing documents for the consummation of the purchase of such real property acquisition and authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
 
25.   Budget & Management:
 
A. 66832   Requesting approval of First Amendment to Interlocal Agreement between Hidalgo County and the City of McAllen Library relating to the Hidalgo County Library System (HCLS) e-Library.
 
B. 66880   1. Discussion, consideration, and approval of MVEC Agreement for the installation of 14 streetlights in Presidio Estates Subdivision located in Precinct #1.
2. Discussion, consideration, and approval of MVEC Agreement for the installation of 9 streetlights in Jardin del Sur Subdivision located in Precinct #1.
3. Discussion, consideration, and approval of MVEC Agreement for the installation of 9 streetlights in Eldora Subdivision located in Precinct #1.
 
C. 66874   TXDOT - Pct 1 M6W (1315):
Authorization to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the Mile 6 West (Mile 9-Mile 11) Project, CSJ 0921-02-168, with authority for the County Judge to sign all required documentation.
 
26.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 67092  
Requesting approval of Work Authorization #3 in the amount of $56,729.00 under the current "on call" agreement with Halff Associates, Inc.(C-18-142-05-08) for the provision of "engineering services" for: 5 bus stops/shelters with accessible parking spaces.
 
2. 67085  
Action to establish the following deadlines for the submission of requisitions for all goods and/or services:
  • November 9, 2018 for all major purchases (vehicle, furniture, equipment, etc.); and
  • November 30, 2018 for all minor (day-to-day) purchases (i.e. supplies)
All goods and/or services requested must be ordered, received, and invoiced on or before December 31, 2018 for General Fund, and all other applicable funding sources with limited exceptions: Sheriff and Food Purchases
 
3. 67050   Acceptance and approval of the Contractor Controlled Insurance Program (CCIP) as proposed by Morganti of Texas, Inc. for General Liability Only on the construction of the New Hidalgo County Courthouse.
 
4. 67032  
Authority to purchase the following property: Lots 2-7 [inclusive]; Block 233; Edinburg Original Townsite Addition; City of Edinburg, County of Hidalgo for the price of $275,500.00 including execution of the Earnest Money Contract by Valde Guerra, Executive Office to HCCC including the request for County Auditor to review and complete processing procedures and County Treasurer to issue a manual check in the amount of $5,000.00 to Edwards Abstract and Title Co. as Earnest Money Deposit.
 
5. 66920  
Requesting authority to advertise and approval of the Draft Procurement Packet [i.e., legal notice, requirements/scope of services, evaluation criteria] for Hidalgo County "COBRA Administration Services" RFP 2018-254-10-31-YZV including the re-advertising of project if necessary and/or required.
 
6. 66654  
Discussion, review and approval to increase the current approved amount from two (2) transactions/day to four (4) fuel transactions/day using the U.S. Bank National Association (Voyager) fuel cards during a (General Election) Cycle of October, November through December 1, 2018 for the Elections Department vehicle rentals.
 
B.  
Executive Office
 
1. 67011  
Pursuant to TXLGC and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Valde Guerra to execute change orders that involve..."an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Orders' statutory limits...". The original contract price may not be decreased by 18% or more without written consent of the contractor" in regards to contract # C-18-223-07-31 "Build Back Services to Property at 1902 Joe Stephens , Weslaco, TX (as needed)".
 
2. 66949  
Requesting authority to enter into an agreement with SWAGIT Productions, LLC under CO-OP Contract TIPS #160901 in the amount of $11,940.00 for the Live Streaming Services of Commissioners Court, archiving all of your bandwidth and storage needed for the term covering August 2018-July 2019 through Req #379565 as no document other than an Purchase Order is required by vendor and subject to compliance with form 1295 if/when necessary.
 
C.   Pct. 1
 
1. 67000  
A. Requesting authority to cancel RFQ/P No. 2018-181-07-25-YSS for Professional CMAR Services for the construction of Sunset Park Operations Building due to change in budget and scope of work;
B. Requesting authority to cease all negotiations with the #1 ranked vendor [ECON] and all others ranked in as much as project has grown in scope and budget of current RFQ/P for Professional CMAR Services for Sunset Park Operations Building while all other professional service providers selected and contracted to date remain the same ;
C. Requesting authority to advertise and approval of the Revised Draft Procurement Packet through a one step process as provided under Government Code, Subchapter R, Sec. 2269.251, Construction Manager At Risk method of construction (i.e. legal notice requirements, budget notice, scope of services, evaluation criteria) for Hidalgo County Precinct No. 1's CMAR- Sunset Park Operations Facility including re-advertising if necessary and/or required.
D. Selection/designation/assignment of evaluation committee to score, grade and evaluate RFQ/P responses as submitted by participants for Hidalgo County Pct No. 1 Construction Manager at Risk (CMAR) for Sunset Park Operations Facility with the following options:
1. Keep original designated members: Mayor Suarez, Ms. Amy Saenz-Smith & Mr. Del Angel-Project Mgr.; or,
2. Action to select different evaluating committee members.
 
2. 67024   Requesting approval for Commissioner David Fuentes to sign permit renewal application for Precinct 1 air curtain incinerator and pay the $450.00 permit fee with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
 
3. 66729   Requesting approval of Supplemental No. 1 to WA No. 1 (C-18-197-07-31) submitted by Alpha Infrastructure Engineering, PLLC for Pct. 1, Road Infrastructure/damage Report to reflect the revised Exhibit C.
 
D.   Pct. 2
 
1. 67090   a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service;

b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with ON CALL-Professional Engineering Services for Precinct No.2 Projects (on an as needed basis):
Javier Hinojosa Engineering Quintanilla, Headley, and Associates, Inc. Cruz Hogan Consultants, Inc.
EVALUATOR NO. 1 95 98 96
RANKING

c. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of ___________________.
 
E.   Pct. 4
 
1. 66897  
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service so as to document [for the selected/ranked the #1 firm L&G Engineering under Reg-AI-66288 approved by CC on 08/28/18];

b. Requesting approval of a "professional services" agreement, #C-18-228-10-09& with L&G Engineering for (on call)-"Geo Technical/Construction Material Testing Services" for projects located within Hidalgo County Precinct 4.
 
F.   IT Department
 
1. 67086  
Acceptance and approval of the Professional Services Agreement between Tyler Technologies, Inc. and Hidalgo County for the installation of AbleTerm Server Assistance.
 
2. 66963  
Requesting approval to accept, purchase and execute Statement of Work for services that will be rendered by Netsync Network Solutions under DIR Contract (DIR-TSO-3151) in the amount of $15,584.80 through requisition #379419 for the implementation of security protection that will incorporate cyber security monitoring tools, log review, and innovative analytics with expert services to assess, detect and block threats to applications and other workloads including authority for the County Judge to sign all required documentation.
 
3. 67060   Requesting approval to accept, purchase and execute Statement of Work for services that will be rendered by Insight Public Sector, Inc. under DIR Contract (DIR-TSO-3691) in the amount of $9,600 through requisition #379999 for Network Consulting Support, with authority for the County Judge to sign all required documentation.
 
G.   District Clerk
 
1. 66994  
Requesting authorization to enter into a 36-month capital lease agreement with Pitney Bowes through Hidalgo County's membership/participation with Buyboard Contract #496-15, for a monthly payment of $824.03, billed quarterly at $2,472.09 inclusive of all required hardware and software for District Clerks Office including authority for the County Judge to sign all required documentation.
 
H.   Budget & Management
 
1. 66857  
A. Presentation of scoring grid (for the purpose of ranking by CC) of the graded and evaluated submissions for RFP No. 2018-158-08-08-YSS "Worker's Compensation Loss & Funding Projection Actuarial Study."
Submitting Vendors Grade Ranking
AMI Risk Consultants 96.6
Glicksman Consulting, LLC 94.6
Lewis & Ellis, Inc. 94.0
Huggins Actuarial Services, Inc. 93.3
B. Authority for the Purchasing Department to negotiate an agreement with the top ranked firm of ___________________ for "Worker's Compensation Loss & Funding Projection Actuarial Services."
 
I.   Sheriff's Office
 
1. 67076  
Requesting approval to process Requisition #379237 for Spillman Technologies, Inc. in the amount of $100,461.75 for annual software maintenance through Sole Source Declaration Amendment on 11/01/16 through AI-57080.
 
2. 66809  
Requesting approval for the purchase of WCCTV 4G IR Mini Dome Camera Systems from "Wireless CCTV, LLC." through Hidalgo County's participation with GSA Schedule 84 Contract (GS-07F-031DA) for HC Sheriff's Office, along with supporting equipment, connections/installations and warranties through assigned Req# 378585 in the amount of $69,400.24 and to include any present and future accessories, renewals of maintenance, support services and annual licenses for the lifetime of the equipment/software with no requirement for an agreement as vendor accepts as sufficient evidence of the transaction by/through processed purchase order.
 
3. 66959  
Approval to purchase new holsters and mag cases for new weapons purchased for Sheriff's Office from Galls LLC, through Hidalgo County's membership/participation with Buyboard Contract #507-16 in the amount $66,434.38 through requisition #377743.
 
J.   District Attorney
 
1. 67066  
Requesting Clarification on AI-66719 approved on 09/18/2018 for the HC/DA Office for the purchase of a 2018 Jeep Compass [as it is no longer available] to be replaced/substituted with a 2018 Renegade Latitude in the total amount of $22,611.00 thru requisition #380647.
 
K.   Co. Wide
 
1. 66639   Approval to exercise the County’s option to extend the "Countywide Laboratory Services" C-17-153-08-08-SMA for a one (1) year term under the same rates, terms, and conditions.
 
27.   Open Forum
 
28.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 66944   Cause No. CL-18-5022-G; Jesus Esqueda v County of Hidalgo and Robert Perez
 
D. 66907   Claim of Jeannette De Leon
 
E. 66909   Claim of Julian Martinez
 
F. 66911   Claim of Iliana Gutierrez
 
G. 66973   Claim of Gerardo Morales Lopez
 
29.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
30.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 66945   Cause No. CL-18-5022-G; Jesus Esqueda v County of Hidalgo and Robert Perez
 
D. 66908   Claim of Jeannette De Leon
 
E. 66910   Claim of Julian Martinez
 
F. 66912   Claim of Iliana Gutierrez
 
G. 66974   Claim of Gerardo Morales Lopez
 
31.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
32.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
33.   Adjourn
 

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