1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 66751 A. Public Hearing on Hidalgo County Drainage District No. 1 - 2018 Proposed Budget. B. Approval of Order setting the 2018 Hidalgo County Drainage District No.1 Tax Rate at .0951 per $100 valuation (Maintenance and Operation tax rate is .0521 and Debt Service tax rate is .0430) C. Discussion, consideration and action or changes "if any" and the Adoption of the 2019 Annual Budget. D. Approval to set salaries for District Employees and Travel Allowances for Board Members and realign slot numbers. 6. 66808 A. Requesting approval to submit Letter of Intent to the United States Army Corps of Engineers as it relates to the Raymondville Drain project and approval for Drainage District General Manager to execute. B. Pursuant to the Boards approval of Letter of Intent to the Army Corp requesting approval for Drainage District General Manager to review and negotiate Memorandum of Understanding with the Army Corp as it relates to the Raymondville Drain project. 7. 66846 A. Approval of the following personnel action, effective next full pay period 10/01/18: Action Slot # Position Title Grade & Step 2018 Proposed Salary 2019 Proposed Salary Create 24 Attorney IV G19/S04 $87,261.00 $89,879.00 B. Approval to authorize Financial Officer to identify and allocate appropriate funding for the remainder of 2018. C. Approval to revise salary schedule. 8. 66826 A. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024 (a)(7)-"items for which competition is precluded because of existence of patents, copyrights, secret process or monopolies" in connection with Holt Cat Texas, LTD, for Caterpillar Software Maintenance, Technical Support, and Software Updates/Upgrades/License Renewals. B. Approval of "Sole Source Declaration" for Holt Cat Texas, LTD, for the purchase of Caterpillar Software Products, Software Maintenance, Technical Support, and Software Updates/Upgrades/License Renewals, with authority to purchase Caterpillar ET Subscription renewal and SISWEB Software Subscription, for one year in the total amount of $2,250.00, and thereafter, annually for as long as HCDD1 possess the software with Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors. 9. 66822 A.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with Raba Kistner, Inc., as it relates to Professional Construction Materials Testing Services for the "Peñitas Pump House Project". Approved for negotiations by HCDD1 Board of Directors on September 4, 2018 (AI# 66444); B.) Pursuant to the Boards Approval of Professional Agreement with Raba Kistner, Inc., requesting approval of Work Authorization No. 1 in the amount of $102,210.90, related to the provision of Construction Materials Testing Services for the "Peñitas Pump House Project", Contract # C-HCDD1-18-052-09-25 - WA-1). 10. 66830 Request approval to issue payment after review and compliance of contract terms & conditions: CIP 2013 Bonds - Budget: 300 J-09 Drain A. Application for Payment No. 2 in the amount of $170,685.44 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J-09 Phase III-Drainage Improvements. Project Engineer: Roberto Fina, P.E.-Tedsi Infrastructure Group PO#634761 11. 66784 A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-047-09-19, "Alamo Expressway Drain", to Castle Enterprises.LLC, for Base Bid in the total amount $475,115.33, as recommended by HCDD1 Project Engineer, Mr. Noe Saldivar, P.E., (subject to Legal Approval and Compliance with HB1295). B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 12. 66792 A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-048-09-19, "Jackson Drain Improvements", to Castle Enterprises, LLC , for Base Bid in the total amount $242,240.01, as recommended by HCDD1 Project Engineer, Mr. Noe Saldivar, P.E., (subject to Legal Approval and Compliance with HB1295). B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 13. 66793 A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-049-09-19, "Drainage Improvements Project: 495 Drain Control Structure and Donna North Lateral Control Structure", to Venser Contractors, LLC, for Base Bid in the total amount $596,919.90, as recommended by HCDD1 Project Engineer, Mr. Noe Saldivar, P.E., (subject to Legal Approval and Compliance with HB1295). B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 14. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 15. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 16. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 17. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 18. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 66867 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 66868 Presentation of Fund Information Report B. 66682 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of June 2018. C. 66810 Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collections reports. D. 66811 Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters. E. 66777 Discussion, consideration and approval to process the City of Penitas 2016-2017 TIRZ payment in the amount of $90,433.36 pursuant to the interlocal agreement between the City of Penitas, Hidalgo County, and the Reinvestment Zone No. 1, City of Penitas. 3. 2018 Intradepartmental Transfers: A. 66733 2018-Elections LIT (1283) Chapter 19 B. 66802 2018 - Pct 2 CRC Alamo (1100) C. 66812 2018 - County Treasurer (1100) D. 66805 2018 - Constable Pct. #2 (1100) E. 66800 2018- Adult Probation - AIP (1100) F. 66804 2018 I. T. Department (1100 C.W.) G. 66797 2018 - Pct. 3 Sanitation (1100) H. 66794 2018 - Law Library (1247) I. 66786 2018 - 93rd DC (1100) J. 66790 2018 - Constable Pct. 1 (1100) K. 66841 2018 - Pct.4 CO2016 Mile 17 1/2 (1350) L. 66835 2018 - Pct.4 Admin (1200) M. 66788 2018 - Pct.4 Road Maint (1200) N. 66789 2018 - Pct.4 Endowment CRC (1100) O. 66773 2018 - Facilities Management -Security Division (1100) P. 66831 2018 - Pct 1 Sanitation (1100) Q. 66829 2018 - Pct 1 R&B (1200) R. 66760 2018 - BCAP/PCT. 1 (1312) S. 66761 2018 - BCAP/PCT 1 (1312) T. 66748 2018 - Constable Pct. 3 - (1100) U. 66749 2018 - Public Affairs (1100) V. 66753 2018 - 332nd DC (1100) W. 66754 2018 - Purchasing (1100) X. 66739 2018 - Tax Office (1100) Y. 66736 2018 - District Clerk (1100) 4. 2018 Interdepartmental Transfers: A. 66852 Executive Office (1100): Approval of interdepartmental transfer from County Commissioners to Executive Office in the amount of $ 12,200.00 for GPS annual service costs B. 66833 General Fund Telephone Sweep (1100): Approval to sweep/fund various departments telephone accounts (obj. 531) in order to properly fund telephone expenses for the 2018 calendar year countywide. C. 66836 Veterans Services (1100): Approval of 2018 interdepartmental transfer from CO WIDE ADM CONTINGENCY to VETERANS SRV GENERAL SUPPLIES in the amount of $900.00 to fund the purchase of file cabinets. D. 66785 Approval of interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Endowment (program 186) in the amount of $305.00. E. 66782 Approval of 2018 interdepartmental transfer from Pct.4 Emergency Srv (program 187) to Pct.4 Crc Endowment (program 186) in the amount of $65.00. to fund Endowment CRC expenditures 5. Planning Department: A. 66763 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Treasurer: A. 66814 Approval of the following expenses in accordance with the Exiting Officials Expenditure Policy: Vendor Amount Description CDWG $693.00 1-Laptop computer SHI Government Solutions $4,899.00 15-MS Office Professional Plus 2016 SHI Government Solutions $1,684.62 14-Windows 10 Pro-upgrade license CDWG $93.09 1-500 GB - SATA 6G hard drive CDWG $831.04 14-8 GB - DIMM 240-pin 7. Monthly Fee Reports: A. 66631 District Clerk Fee report for the month of August 2018 $441,597.90 B. 66601 District Attorney's Office Check Fraud Fees Monthly Report - August 2018 8. Tax Refunds: A. 66750 Account Number Payer Amount H4225.00.000.0001.00 The Home Depot Real Estate Tax $11,071.27 H4225.00.000.0001.00 The Home Depot Real Estate Tax $19,974.47 H4226.02.000.0001.00 The Home Depot Real Estate Tax $26,758.08 H4227.00.000.0001.00 The Home Depot Real Estate Tax $8,405.46 W3800.00.751.0000.12 Corelogic Commercial Real Estate Services Inc. $20,896.84 9. Membership Dues/Certifications: A. 66598 Requesting approval to pay required certification application fees in the total amount of $255.00 payable to the Texas Commission on Fire Protection, for Chief Deputy Fire Marshal Eric Sanchez, for Intermediate Fire Investigator, Intermediate Fire Inspector, and Intermediate Structure Firefighter, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. (Requisition # 378924) 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 66853 Health Department: Approval of alarm permit application from the City of Pharr Police Department with authority for Executive Officer or authorized official to sign B. 66821 Approval to enter into a 36 month Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, for Hidalgo County Court at Law# 8. Department REQ# Months Model Monthly Payment County Court at Law # 8 379388 36 MPC4504EX $237.31 C. 66837 Approval to exercise the County's option to extend for a one (1) year term under contract #E-17-213-09-05 , with GBB Rentals, LTD, "Lease of Office Space in the City of Alamo," for the WIC Program, under the same rates, terms & conditions. D. 66839 Approval to exercise the County's option to extend for a one (1) year term under contract #E-17-214-07-25, with Kalifa's Western Wear, Inc., "Lease of Office Space in the City of McAllen," for the WIC Program, under the same rates, terms & conditions. E. 66842 Approval to exercise the County's option to extend for a one (1) year term under contract #E-17-252-09-12 , with Julcar, LLC, "Lease of Office Space in the City of McAllen," for the WIC Program, under the same rates, terms & conditions. F. 66824 Pct. #4 Memorial Park (1351): Acceptance and approval of invoice # 00016021 submitted by Halff Associates, Inc. (PO # 780794) for professional engineering services rendered for Memorial Park Project in the amount of $15,737.76 G. 66843 Precinct 4 (1350): 1. Acceptance and approval of invoice 40031 submitted by project engineer B2Z in the amount of $64,159.29; project Mile 17 1/2 Russell Road (P.O. 781240) 2. Acceptance and approval of invoice 40037 submitted by project engineer B2Z in the amount of $41,217.43; project Mile 17 1/2 Russell Road (P.O. 781240) H. 66780 Pct. 1: Requesting approval of payment on invoice #4438 in the amount $2,089.54 submitted by R. Gutierrez Engineering Corporation, in connection with engineering services provided for Valdez Rd. project. I. 66680 Requesting authority to enter into a maintenance service agreement with Copy Graphics, with company's response as to acceptance of the purchase order only [as an agreement is not required] through Requisition #00377683 for a total of $240.00 per year for (1) Canon LC-650i, effective 11/11/2018 through 11/10/2021. K. 66651 Acceptance & Approval of payment for Invoices as (set forth below) and as submitted by Halff & Associates, Inc. (project engineer) for: Project Specific: "Renovations and Improvements to two (2) existing and three (3) new violent holding Padded Cells at the Hidalgo County Jail", under (On Call) agreement # C-17-142-05-16 (WA# 1) for Precinct 4-(Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings: Invoice Date Invoice # Amount Due 9/04/18 00015635 $1,443.00
66743 Pct . 1 Rd. Maintenance: Requesting approval for payment of claim for the following, with authority of County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Fronteral Materials, Inc. Invoice #s 218-12332, 218-12118, 218-12209, and 218-12292 for a total of $20,367.13.
Budget & Management: 66737 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 1-15, 2018 in the amount of $26,861.65 and requesting approval of wire transfer.
County Judge's Office: A. 66734 Resolution in Support of Strengthening the Texas Trauma Network
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 66594 Presentation of 2018 County Best Practices Award from the Texas Association of Counties to Hidalgo County for Nuisance Abatement Program. C. 66823 Requesting permission to utilize the Roberts Chevrolet Parking Lot (#L3) north of the Courthouse on Saturday, October 13, 2018 from 5am-11am for the "Love Your Cha Chas 5K Run/Walk" Event. D. 66851 Requesting permission by the City of Edinburg to use county parking lots north of the courthouse on Saturday, October 27, 2018 from 6pm-11pm during the annual Los Muertos Bailan Celebration being held at Edinburg City Hall Courtyard E. 66850 Requesting permission from The Edinburg Pro-Life Committee to utilize the Annex Lot 2 (A2) Parking Lot (south of the Annex Building) on Saturday, October 13, 2018 from 9am to 12pm F. 66849 Discussion, consideration and action on County Wide Internship - Ellie Torres
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 66742 County Court at Law No. 8 (1100): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./Prg. Slot# Position Title Grade/Step Grade & Step Salary Delete 028-001 0008 Clerk I G01/S08 $25,056.00 Create 028-001 0009 Clerk IV G07/S01 $31,255.00 C. 66746 Tax Office (1100): Approval to create six (6) Full-Time Temporary positions,effective next full pay period 10/01/2018 thru 12/31/2018: Action Dept./Prg. Slot # Position Title Grade & Step Create 140-001 T201 Clerk I G01/S08 Create 140-001 T202 Clerk I G01/S08 Create 140-001 T203 Clerk I G01/S08 Create 140-001 T204 Clerk I G01/S08 Create 140-001 T205 Clerk I G01/S08 Create 140-001 T206 Clerk I G01/S08 D. 66764 County Clerk (1100): 1. Approval of the following personnel actions, effective next full pay period 10/01/2018: Action Dept./Prg. Slot # Current Position Title Current Grade & Step Proposed Position Title Proposed Grade & Step Title Change 180-001 0068 Deputy County Clerk III G09/S01 Collections Enforcement Officer III G09/S01 2. Approval of the Job Description. 3. Approval to revise the (CCP) Classified Positions List. E. 66779 Child Protection Court (1100): 1. Approval of the following personnel actions, effective next full pay period 10/01/2018: Action Dept./ Prg. Slot # Object Code Position Title Current Salary/ Allowance Proposed Salary/ Allowance Add Supplemental Allowance 055-001 0001 113 Bailiff $39,371.00 $39,371.00 117 $0.00 $3,000.00 2. Approval of transfer.
Public Defender's Office: A. 66684 Public Defender's - TTBH (1281): 1. Discussion, consideration and approval of amendment to the Interlocal Agreement between Tropical Texas Behavioral Health and Hidalgo County by and through the Hidalgo County Public Defender's Office. 2. Authorization for County Judge, as Authorized Official, to sign amendment to the Interlocal Agreeement award and related documents. 3. Approval of Certification of Revenues by the County Auditor in the amount of $15,000.00. 4. Approval of Appropriation of Funds. 5. Approval to authorize the decrease of supplemental pay allowance for the following employee, effective 10/01/2018: Employee No. Dept./ Prg. Slot No. Position Title Current Supplemental Pay Proposed Supplemental Pay 160954 085-019 A001 Public Defender II $11,600.00 $11,550.00
Budget & Management: A. 66644 Consideration and approval of order setting the 2018 Hidalgo County Tax Rates: 1. Total Maintenance and Operations Tax Rate (0.5100 cents per $100 valuation) 2. Total Debt Service Tax Rate (0.0700 cents per $100 valuation) 3. Total Ad Valorem Tax Rate (0.5800 cents per $100 valuation) B. 66643 1. Public hearing on the 2019 Proposed Budget as per Texas Local Government Code 111.067. 2. Discussion, consideration, and action on changes and corrections to the 2019 Proposed Budget. 3. Approval to set salaries, allowances, and other compensation for Fiscal Year 2019. 4. Approval of County Pay Tables and Position Inventory List. 5. Adoption of the 2019 Annual Budget at the Departmental Level. C. 66806 TXDOT-Pct 3 Liberty Rd (1315): Authority for the County Judge to sign TXDOT Form ROW-A-10 Tabulation of Values for all parcels associated with the Pct 3 Liberty Rd (US83-Mile3) CSJ 0921-02-194 until the completion of this project. D. 66827 Texas VINE Grant (1283): Approval to submit the FY 2018 Texas VINE Grant reimbursement maintenance invoice in the amount of $28,546.78 and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with the authority for County Judge to sign the required documents. E. Budget Appropriations: 1. 66828 CC Record Management/Preservation (1237): Approval of appropriation of funds from the CC Record Management/Preservation - Unassigned Fund Balance for CC Record Management/Preservation in the amount of $2,000,000.00 to fund the preservation of books.
District Attorney's Office: A. 66658 District Attorney - TTBH (1281): 1. Discussion, consideration and approval of amendment to the Internal Agreement between Tropical Texas Behavioral Health and Heath and Hidalgo County by and through the Hidalgo County District Attorney's Office. 2. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents. 3. Approval of Certification of Revenues by the County Auditor in the amount of $15,000.00. 4. Approval of appropriation of funds. 5. Approval to authorize the decrease of supplemental pay allowance for the following employee, effective 10/01/2018: Employee # Dept./ Prg. Slot # Position Title Current Supplemental Pay Proposed Supplemental Pay 106011 080-019 A001 Assistant District Attorney III $11,730.00 $11,690.00
HIDTA - Task Force: A. 66799 HIDTA OCDETF (1291) 1. Approval of Organized Crime Drug Enforcement Task Forces (OCDETF) Agreement between the Hidalgo County DA HIDTA Task Force and the Drug Enforcement Administration McAllen District Office/Houston Division office OCDETF Strike Force Group D-81. 2. Approval of certification of revenues a certified by the County Auditor o the OCDETF grant agreement. 3. Approval to appropriate OCDETF grant award in the amount of $13,800.00 (in reference to Investigation Number SW-TXS-1106H). B. 66798 HIDTA OCDETF (1291): 1. Approval of FY19 Overtime Agreement (Investigation Number S-TXS-1106H) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County DA HIDTA Task Force in the amount of $18,343.75. 2. Authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of certification of revenues as certified by the County Auditor for OCDETF agreement. 4. Approval of appropriation of funds in the amount of $18,343.75.
Sheriff's Office: A. 66758 Sheriff's Office OCDETF (1284) 1. Approval of Organized Crime Drug Enforcement Task Forces (OCDETF) Agreement between the Hidalgo County Sheriff's Office and the Drug Enforcement Administration McAllen District Office/Houston Division office OCDETF Strike Force Group D-81. 2. Approval to request OCDETF funds in the amount of 13,800.00 (in reference to Investigation Number SW-TXS-1048H). 3. Authorization for Hidalgo County Sheriff, as local official, to sign agreement form and related documents. B. 66756 Sheriff's Office OCDETF (1284): 1. Approval of FY19 Overtime Agreement (Investigation Number S-TXS-1048H) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County Sheriff's Office. 2. Approval to request OCDETF OT funds in the amount of 18,000.00 (in reference to Investigation Number SW-TXS-1048H). 3. Authorization for Hidalgo County Sheriff, as local official, to sign agreement form and related documents. C. 66769 1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024 (9) (C): Three (3) High Mobility Multipurpose Wheeled Vehicles: HUMVEE for a total $4,000.00 each and One (1) Cargo Truck: LMTV for $7,500.00 for a grand total of $19,500.00 thru requisition 379755. 2. Authorization for Purchasing Department to issue a purchase order and County Treasurer's to issue a check made payable to Texas Facilities Commission after County Auditor's review D. 66791 Sheriff's Department-ICE Overtime (1284): 1. Approval to accept overtime funding from the U.S. Department of Homeland Security, Immigration and Customs Enforcement (ICE)FY 2019 in the amount of $15,000.00. 2. Authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of certification of revenues, as certified by County Auditor, for ICE overtime funding. 4. Approval of appropriation of funds in the amount of $15,000.00 E. 66819 1. Authorization and Approval of Interlocal Coopration Agreement between City of McAllen Police Department, the Texas Department of Public Safety and the Hidalgo County Sheriff’s Office. 2. Authorization for Hidalgo County Sheriff Eddie Guerra, as authorized official, to sign the agreement.
Constable Pct. #1: A. 66781 Constable Precinct 1 - TTBH - Security (1285): 1. Requesting approval of Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of Constable Precinct 1. 2. Authorization for County Judge, as authorized official, to sign Interlocal Agreement award and related documents. 3. Approval of Certification of Revenues by the County Auditor. 4. Appropriation of funds. 5. Approval of the following personnel action: Action Dept./ Prg. Slot # Position Title Rank & Step Create 291-019 0001 Deputy Constable R07/S01
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 66594 Presentation of 2018 County Best Practices Award from the Texas Association of Counties to Hidalgo County for Nuisance Abatement Program. C. 66823 Requesting permission to utilize the Roberts Chevrolet Parking Lot (#L3) north of the Courthouse on Saturday, October 13, 2018 from 5am-11am for the "Love Your Cha Chas 5K Run/Walk" Event. D. 66851 Requesting permission by the City of Edinburg to use county parking lots north of the courthouse on Saturday, October 27, 2018 from 6pm-11pm during the annual Los Muertos Bailan Celebration being held at Edinburg City Hall Courtyard E. 66850 Requesting permission from The Edinburg Pro-Life Committee to utilize the Annex Lot 2 (A2) Parking Lot (south of the Annex Building) on Saturday, October 13, 2018 from 9am to 12pm F. 66849 Discussion, consideration and action on County Wide Internship - Ellie Torres
Urban County: A. 66774 The County of Hidalgo Urban County Program (UCP) is disclosing that Amelia Saenz, who has applied for Owner-Occupied Rehabilitation housing assistance, is the aunt of Steve De La Garza’s, Division Manager II, UCP Housing, wife. B. 66778 1. Requesting approval to remove the current Colonia Resident Advisory Committee (C-RAC) members for the Hidalgo County Urban County Program Colonia Self-Help Center Program 2. Requesting approval to appoint two (2) new Colonia Resident Advisory Committee (C-RAC) members to the Hidalgo County Urban County Program Colonia Self-Help Center Program C. 66687 Hold a Public Hearing to consider public comments for Hidalgo County Urban County Program's Consolidated Annual Performance and Evaluation Report (CAPER) prior to submission to the U.S. Department of Housing and Urban Development.
Health & Human Services Department: A. 66807 Discussion, consideration and approval to support the UTRGV School of Nursing grant application to the Knapp Community Care Foundation. If approved, the support will consists of Hidalgo County Health & Human Services Department providing clinic space at the Weslaco Clinic. The project name is: Mid-Valley Intervention Program for Individuals Identified with Diabetes and Their Family Cohorts. The duration of the project will be from April 1, 2019 to March 31, 2022. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Fire Marshal's Office: A. 66731 Fire Marshal: Acceptance and approval to reimburse employee Homero Garza, Fire Marshal, in the amount of $48.69 for the purchase of a hitch lock and pad lock in connection to the September Rain Event; with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Adult Probation: A. 66818 Domestic Violence Court Grant (1289) /Crim DA (1100) /CCL#1 (1100) /Public Defender (1100): Approval to continue payment from General Fund for employees currently receiving supplemental pay and fringe benefits under the Domestic Violence Court Grant pending receipt of the award for the 2018-2019 grant year.
TX. Agri-Life Extension Services: A. 66599 Requesting approval to appoint new County Extension Agent-4-H & Youth Development, Joseph R. Ozuna. Agent will commence employment at follows: Name of Candidate Agency / Employer Date of Employment Joseph R. Ozuna Texas A&M AgriLife Extension Service (1st Step - a one month training program) October 15, 2018 Hidalgo County Extension Service Office (County Payroll Starts) November 15, 2018
Head Start Program: A. 66752 Discussion/Approval/Appointment of One Community Representative by Each Member of the Commissioners’ Court (Grantee Board) to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45 CFR (1301.3(d)(3) Beginning in October
WIC: A. 66732 WIC NTE (1292): 1. Approval of Certification of Revenues in the amount of $165,200.00 as certified by the County Auditor for the FY 2019 WIC Extra Funding Grant. 2. Approval of appropriation of funds in the amount $165,200 for the FY 2019 Extra Funding Grant.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 66845 a. Acceptance and approval to execute the final form of a professional engineering services agreement (subject to final legal counsel's review) for the provisions of: construction materials testing and laboratory services for the New Hidalgo County Courthouse Project with Terracon Consultants, Inc., [as approved for negotiations on CC 03/31/16 ]. b. Requesting approval of Work Authorization #1 in the amount of $370,177.50 under the current agreement with Terracon Consultants, Inc. (C-18-220-09-25), for Construction Material Testing and Laboratory Services for New Hidalgo County Courthouse Project. 2. 66757 A. Requesting authority to reject non-qualifying bids received for project: RFB No.: 2018-187-08-22-SGS- Hidalgo County - "Lease Office Space to House Hidalgo County Urban County Program"; B. Requesting authority to re-advertise-Hidalgo County-Lease Office Space to house the Hidalgo County Urban County Program with modified specifications developed and drafted in collaboration with HC Urban County Director, HC Purchasing Department & HC Executive Office and subject to legal review/approval as to form. 3. 66586 Approval to exercise the final one (1) year period extension as provided in agreement C-16-075-07-26 with OTSO dba Valley Wide Security for Security Guard Services for Hidalgo County, under the same rates, terms & conditions. 4. 66552 A. Requesting approval to exercise the option to renew and extend the final one (1) year term as provided in the current contract for the following: 1. Aetna Life Insurance Company 2. Dearborn National B. Presentation by HC Health Insurance Consultant, Mr. Gary Looney, from Brown & Brown Lone Insurance Service d/b/a Alamo Insurance Group, of medical plan changes and recommendations. C. Discussion, consideration and approval of medical plan changes. D. Approval of the 2019 medical benefit plans, basic and buy-up. B. Pct. 1 1. 66661 Commissioner Pct. 1 office requesting for Commissioners Court to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Art.3, Section 52] served for the request to purchase promotional items. Items needed to be purchased through current term are such as but not limited to table cloths, banners, pens, pencils, picture (display) frames as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events. C. Pct. 4 1. 66783 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of the following: a. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1in connection to C-15-136-06-02 with L&G Consulting Engineering, Inc. for the purposes of [Amending Exhibits C-Scope of Schedule-to include the J-08 Drainage Improvements with an increase to Exhibit D-1 in the amount of [$ 153,508.54] from its original amount of $1,229.660.00 totaling $ 2,766,337.08] for Project Specific:"FM 2220 (Ware Road) project from FM 676 (Mile 5) to FM 1925",located in Precinct No. 4. b. Pursuant to Article 14 of the "professional engineering services" agreement #C-15-136-06-02 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering, is requesting approval to engage the services of SUB-CONTRACTOR (ROW SURVEYING SERVICES, LLC) with adherence to insurance provisions required by said article; 2. 66767 A. Hidalgo County Precinct 4 requesting for Commissioners Court to accept and approve "Public Purpose" [pursuant to Texas Constitution, Art.3, Section 52] served for the request to purchase promotional items. Items needed to be purchased through current term are such as but not limited to table cloths, banners, pens, pencils, picture (display) frames as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events; B. Ratification, acceptance and approval of reimbursement to Yadira J. Torres, for the purchase of a promotional "Tu Salud Si Cuenta Program" table cloth; authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. . D. Constables 1. 66755 Requesting authorization for purchase/installation of lighting equipment & accessories from Dana Safety Supply D.B.A Fleet Safety Equipment, through Hidalgo County's membership/participation with BuyBoard Contract# 524-17 in the amount of $17,252.81, through Requisition# 370204. To include but not limited to availability and market price fluctuation. E. WIC 1. 66491 Requesting approval to exercise the Sixty (60) Day grace period extension; (as indicated in the current lease agreement E-17-321), for the purpose of "Lease of Office Space in the City of Alton", for Hidalgo County WIC Program, under the same rates, terms and conditions with Miguel Barboza, Jr., effective Dec. 20, 2018 - Feb. 17, 2019 or (upon completion of the procurement process, which ever comes first) and is most advantageous to Hidalgo County. F. Sheriff's Office 1. 66699 A. Requesting action to declare weaponry (specifically 408 handguns - list attached herein) as "Surplus" for the purpose of trade-in on the purchase of new weapons from Hidalgo County Sheriff's Office with approval to remove said fixed assets from the S/O inventory after the completed transaction; B. Authority to purchase new weaponry (425 handguns) and to add to Hidalgo County Sheriff's Office fixed asset inventory list, detailed in supporting documentation contained herein, so as to complete the transaction and purchase, vendor Sig Sauer, Inc. - Requisition #379712
Open Forum
23. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 66815 C-0152-16-C; Santiago Zavala v. County of Hidalgo D. 66745 Claim of Daniel Marroquin E. 66775 Claim of Yadira Aldava 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
25. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 66816 C-0152-16-C; Santiago Zavala v. County of Hidalgo D. 66747 Claim of Daniel Marroquin E. 66776 Claim of Yadira Aldava 26. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 27. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 28. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 66751 A. Public Hearing on Hidalgo County Drainage District No. 1 - 2018 Proposed Budget. B. Approval of Order setting the 2018 Hidalgo County Drainage District No.1 Tax Rate at .0951 per $100 valuation (Maintenance and Operation tax rate is .0521 and Debt Service tax rate is .0430) C. Discussion, consideration and action or changes "if any" and the Adoption of the 2019 Annual Budget. D. Approval to set salaries for District Employees and Travel Allowances for Board Members and realign slot numbers. 6. 66808 A. Requesting approval to submit Letter of Intent to the United States Army Corps of Engineers as it relates to the Raymondville Drain project and approval for Drainage District General Manager to execute. B. Pursuant to the Boards approval of Letter of Intent to the Army Corp requesting approval for Drainage District General Manager to review and negotiate Memorandum of Understanding with the Army Corp as it relates to the Raymondville Drain project. 7. 66846 A. Approval of the following personnel action, effective next full pay period 10/01/18: Action Slot # Position Title Grade & Step 2018 Proposed Salary 2019 Proposed Salary Create 24 Attorney IV G19/S04 $87,261.00 $89,879.00 B. Approval to authorize Financial Officer to identify and allocate appropriate funding for the remainder of 2018. C. Approval to revise salary schedule. 8. 66826 A. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024 (a)(7)-"items for which competition is precluded because of existence of patents, copyrights, secret process or monopolies" in connection with Holt Cat Texas, LTD, for Caterpillar Software Maintenance, Technical Support, and Software Updates/Upgrades/License Renewals. B. Approval of "Sole Source Declaration" for Holt Cat Texas, LTD, for the purchase of Caterpillar Software Products, Software Maintenance, Technical Support, and Software Updates/Upgrades/License Renewals, with authority to purchase Caterpillar ET Subscription renewal and SISWEB Software Subscription, for one year in the total amount of $2,250.00, and thereafter, annually for as long as HCDD1 possess the software with Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors. 9. 66822 A.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with Raba Kistner, Inc., as it relates to Professional Construction Materials Testing Services for the "Peñitas Pump House Project". Approved for negotiations by HCDD1 Board of Directors on September 4, 2018 (AI# 66444); B.) Pursuant to the Boards Approval of Professional Agreement with Raba Kistner, Inc., requesting approval of Work Authorization No. 1 in the amount of $102,210.90, related to the provision of Construction Materials Testing Services for the "Peñitas Pump House Project", Contract # C-HCDD1-18-052-09-25 - WA-1). 10. 66830 Request approval to issue payment after review and compliance of contract terms & conditions: CIP 2013 Bonds - Budget: 300 J-09 Drain A. Application for Payment No. 2 in the amount of $170,685.44 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J-09 Phase III-Drainage Improvements. Project Engineer: Roberto Fina, P.E.-Tedsi Infrastructure Group PO#634761 11. 66784 A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-047-09-19, "Alamo Expressway Drain", to Castle Enterprises.LLC, for Base Bid in the total amount $475,115.33, as recommended by HCDD1 Project Engineer, Mr. Noe Saldivar, P.E., (subject to Legal Approval and Compliance with HB1295). B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 12. 66792 A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-048-09-19, "Jackson Drain Improvements", to Castle Enterprises, LLC , for Base Bid in the total amount $242,240.01, as recommended by HCDD1 Project Engineer, Mr. Noe Saldivar, P.E., (subject to Legal Approval and Compliance with HB1295). B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 13. 66793 A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-049-09-19, "Drainage Improvements Project: 495 Drain Control Structure and Donna North Lateral Control Structure", to Venser Contractors, LLC, for Base Bid in the total amount $596,919.90, as recommended by HCDD1 Project Engineer, Mr. Noe Saldivar, P.E., (subject to Legal Approval and Compliance with HB1295). B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 14. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 15. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 16. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 17. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 18. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 66867 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 66868 Presentation of Fund Information Report B. 66682 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of June 2018. C. 66810 Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collections reports. D. 66811 Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters. E. 66777 Discussion, consideration and approval to process the City of Penitas 2016-2017 TIRZ payment in the amount of $90,433.36 pursuant to the interlocal agreement between the City of Penitas, Hidalgo County, and the Reinvestment Zone No. 1, City of Penitas. 3. 2018 Intradepartmental Transfers: A. 66733 2018-Elections LIT (1283) Chapter 19 B. 66802 2018 - Pct 2 CRC Alamo (1100) C. 66812 2018 - County Treasurer (1100) D. 66805 2018 - Constable Pct. #2 (1100) E. 66800 2018- Adult Probation - AIP (1100) F. 66804 2018 I. T. Department (1100 C.W.) G. 66797 2018 - Pct. 3 Sanitation (1100) H. 66794 2018 - Law Library (1247) I. 66786 2018 - 93rd DC (1100) J. 66790 2018 - Constable Pct. 1 (1100) K. 66841 2018 - Pct.4 CO2016 Mile 17 1/2 (1350) L. 66835 2018 - Pct.4 Admin (1200) M. 66788 2018 - Pct.4 Road Maint (1200) N. 66789 2018 - Pct.4 Endowment CRC (1100) O. 66773 2018 - Facilities Management -Security Division (1100) P. 66831 2018 - Pct 1 Sanitation (1100) Q. 66829 2018 - Pct 1 R&B (1200) R. 66760 2018 - BCAP/PCT. 1 (1312) S. 66761 2018 - BCAP/PCT 1 (1312) T. 66748 2018 - Constable Pct. 3 - (1100) U. 66749 2018 - Public Affairs (1100) V. 66753 2018 - 332nd DC (1100) W. 66754 2018 - Purchasing (1100) X. 66739 2018 - Tax Office (1100) Y. 66736 2018 - District Clerk (1100) 4. 2018 Interdepartmental Transfers: A. 66852 Executive Office (1100): Approval of interdepartmental transfer from County Commissioners to Executive Office in the amount of $ 12,200.00 for GPS annual service costs B. 66833 General Fund Telephone Sweep (1100): Approval to sweep/fund various departments telephone accounts (obj. 531) in order to properly fund telephone expenses for the 2018 calendar year countywide. C. 66836 Veterans Services (1100): Approval of 2018 interdepartmental transfer from CO WIDE ADM CONTINGENCY to VETERANS SRV GENERAL SUPPLIES in the amount of $900.00 to fund the purchase of file cabinets. D. 66785 Approval of interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Endowment (program 186) in the amount of $305.00. E. 66782 Approval of 2018 interdepartmental transfer from Pct.4 Emergency Srv (program 187) to Pct.4 Crc Endowment (program 186) in the amount of $65.00. to fund Endowment CRC expenditures 5. Planning Department: A. 66763 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Treasurer: A. 66814 Approval of the following expenses in accordance with the Exiting Officials Expenditure Policy: Vendor Amount Description CDWG $693.00 1-Laptop computer SHI Government Solutions $4,899.00 15-MS Office Professional Plus 2016 SHI Government Solutions $1,684.62 14-Windows 10 Pro-upgrade license CDWG $93.09 1-500 GB - SATA 6G hard drive CDWG $831.04 14-8 GB - DIMM 240-pin 7. Monthly Fee Reports: A. 66631 District Clerk Fee report for the month of August 2018 $441,597.90 B. 66601 District Attorney's Office Check Fraud Fees Monthly Report - August 2018 8. Tax Refunds: A. 66750 Account Number Payer Amount H4225.00.000.0001.00 The Home Depot Real Estate Tax $11,071.27 H4225.00.000.0001.00 The Home Depot Real Estate Tax $19,974.47 H4226.02.000.0001.00 The Home Depot Real Estate Tax $26,758.08 H4227.00.000.0001.00 The Home Depot Real Estate Tax $8,405.46 W3800.00.751.0000.12 Corelogic Commercial Real Estate Services Inc. $20,896.84 9. Membership Dues/Certifications: A. 66598 Requesting approval to pay required certification application fees in the total amount of $255.00 payable to the Texas Commission on Fire Protection, for Chief Deputy Fire Marshal Eric Sanchez, for Intermediate Fire Investigator, Intermediate Fire Inspector, and Intermediate Structure Firefighter, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. (Requisition # 378924) 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 66853 Health Department: Approval of alarm permit application from the City of Pharr Police Department with authority for Executive Officer or authorized official to sign B. 66821 Approval to enter into a 36 month Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, for Hidalgo County Court at Law# 8. Department REQ# Months Model Monthly Payment County Court at Law # 8 379388 36 MPC4504EX $237.31 C. 66837 Approval to exercise the County's option to extend for a one (1) year term under contract #E-17-213-09-05 , with GBB Rentals, LTD, "Lease of Office Space in the City of Alamo," for the WIC Program, under the same rates, terms & conditions. D. 66839 Approval to exercise the County's option to extend for a one (1) year term under contract #E-17-214-07-25, with Kalifa's Western Wear, Inc., "Lease of Office Space in the City of McAllen," for the WIC Program, under the same rates, terms & conditions. E. 66842 Approval to exercise the County's option to extend for a one (1) year term under contract #E-17-252-09-12 , with Julcar, LLC, "Lease of Office Space in the City of McAllen," for the WIC Program, under the same rates, terms & conditions. F. 66824 Pct. #4 Memorial Park (1351): Acceptance and approval of invoice # 00016021 submitted by Halff Associates, Inc. (PO # 780794) for professional engineering services rendered for Memorial Park Project in the amount of $15,737.76 G. 66843 Precinct 4 (1350): 1. Acceptance and approval of invoice 40031 submitted by project engineer B2Z in the amount of $64,159.29; project Mile 17 1/2 Russell Road (P.O. 781240) 2. Acceptance and approval of invoice 40037 submitted by project engineer B2Z in the amount of $41,217.43; project Mile 17 1/2 Russell Road (P.O. 781240) H. 66780 Pct. 1: Requesting approval of payment on invoice #4438 in the amount $2,089.54 submitted by R. Gutierrez Engineering Corporation, in connection with engineering services provided for Valdez Rd. project. I. 66680 Requesting authority to enter into a maintenance service agreement with Copy Graphics, with company's response as to acceptance of the purchase order only [as an agreement is not required] through Requisition #00377683 for a total of $240.00 per year for (1) Canon LC-650i, effective 11/11/2018 through 11/10/2021. K. 66651 Acceptance & Approval of payment for Invoices as (set forth below) and as submitted by Halff & Associates, Inc. (project engineer) for: Project Specific: "Renovations and Improvements to two (2) existing and three (3) new violent holding Padded Cells at the Hidalgo County Jail", under (On Call) agreement # C-17-142-05-16 (WA# 1) for Precinct 4-(Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings: Invoice Date Invoice # Amount Due 9/04/18 00015635 $1,443.00
66743 Pct . 1 Rd. Maintenance: Requesting approval for payment of claim for the following, with authority of County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Fronteral Materials, Inc. Invoice #s 218-12332, 218-12118, 218-12209, and 218-12292 for a total of $20,367.13.
Budget & Management: 66737 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 1-15, 2018 in the amount of $26,861.65 and requesting approval of wire transfer.
County Judge's Office: A. 66734 Resolution in Support of Strengthening the Texas Trauma Network
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 66594 Presentation of 2018 County Best Practices Award from the Texas Association of Counties to Hidalgo County for Nuisance Abatement Program. C. 66823 Requesting permission to utilize the Roberts Chevrolet Parking Lot (#L3) north of the Courthouse on Saturday, October 13, 2018 from 5am-11am for the "Love Your Cha Chas 5K Run/Walk" Event. D. 66851 Requesting permission by the City of Edinburg to use county parking lots north of the courthouse on Saturday, October 27, 2018 from 6pm-11pm during the annual Los Muertos Bailan Celebration being held at Edinburg City Hall Courtyard E. 66850 Requesting permission from The Edinburg Pro-Life Committee to utilize the Annex Lot 2 (A2) Parking Lot (south of the Annex Building) on Saturday, October 13, 2018 from 9am to 12pm F. 66849 Discussion, consideration and action on County Wide Internship - Ellie Torres
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 66742 County Court at Law No. 8 (1100): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./Prg. Slot# Position Title Grade/Step Grade & Step Salary Delete 028-001 0008 Clerk I G01/S08 $25,056.00 Create 028-001 0009 Clerk IV G07/S01 $31,255.00 C. 66746 Tax Office (1100): Approval to create six (6) Full-Time Temporary positions,effective next full pay period 10/01/2018 thru 12/31/2018: Action Dept./Prg. Slot # Position Title Grade & Step Create 140-001 T201 Clerk I G01/S08 Create 140-001 T202 Clerk I G01/S08 Create 140-001 T203 Clerk I G01/S08 Create 140-001 T204 Clerk I G01/S08 Create 140-001 T205 Clerk I G01/S08 Create 140-001 T206 Clerk I G01/S08 D. 66764 County Clerk (1100): 1. Approval of the following personnel actions, effective next full pay period 10/01/2018: Action Dept./Prg. Slot # Current Position Title Current Grade & Step Proposed Position Title Proposed Grade & Step Title Change 180-001 0068 Deputy County Clerk III G09/S01 Collections Enforcement Officer III G09/S01 2. Approval of the Job Description. 3. Approval to revise the (CCP) Classified Positions List. E. 66779 Child Protection Court (1100): 1. Approval of the following personnel actions, effective next full pay period 10/01/2018: Action Dept./ Prg. Slot # Object Code Position Title Current Salary/ Allowance Proposed Salary/ Allowance Add Supplemental Allowance 055-001 0001 113 Bailiff $39,371.00 $39,371.00 117 $0.00 $3,000.00 2. Approval of transfer.
Public Defender's Office: A. 66684 Public Defender's - TTBH (1281): 1. Discussion, consideration and approval of amendment to the Interlocal Agreement between Tropical Texas Behavioral Health and Hidalgo County by and through the Hidalgo County Public Defender's Office. 2. Authorization for County Judge, as Authorized Official, to sign amendment to the Interlocal Agreeement award and related documents. 3. Approval of Certification of Revenues by the County Auditor in the amount of $15,000.00. 4. Approval of Appropriation of Funds. 5. Approval to authorize the decrease of supplemental pay allowance for the following employee, effective 10/01/2018: Employee No. Dept./ Prg. Slot No. Position Title Current Supplemental Pay Proposed Supplemental Pay 160954 085-019 A001 Public Defender II $11,600.00 $11,550.00
Budget & Management: A. 66644 Consideration and approval of order setting the 2018 Hidalgo County Tax Rates: 1. Total Maintenance and Operations Tax Rate (0.5100 cents per $100 valuation) 2. Total Debt Service Tax Rate (0.0700 cents per $100 valuation) 3. Total Ad Valorem Tax Rate (0.5800 cents per $100 valuation) B. 66643 1. Public hearing on the 2019 Proposed Budget as per Texas Local Government Code 111.067. 2. Discussion, consideration, and action on changes and corrections to the 2019 Proposed Budget. 3. Approval to set salaries, allowances, and other compensation for Fiscal Year 2019. 4. Approval of County Pay Tables and Position Inventory List. 5. Adoption of the 2019 Annual Budget at the Departmental Level. C. 66806 TXDOT-Pct 3 Liberty Rd (1315): Authority for the County Judge to sign TXDOT Form ROW-A-10 Tabulation of Values for all parcels associated with the Pct 3 Liberty Rd (US83-Mile3) CSJ 0921-02-194 until the completion of this project. D. 66827 Texas VINE Grant (1283): Approval to submit the FY 2018 Texas VINE Grant reimbursement maintenance invoice in the amount of $28,546.78 and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with the authority for County Judge to sign the required documents. E. Budget Appropriations: 1. 66828 CC Record Management/Preservation (1237): Approval of appropriation of funds from the CC Record Management/Preservation - Unassigned Fund Balance for CC Record Management/Preservation in the amount of $2,000,000.00 to fund the preservation of books.
District Attorney's Office: A. 66658 District Attorney - TTBH (1281): 1. Discussion, consideration and approval of amendment to the Internal Agreement between Tropical Texas Behavioral Health and Heath and Hidalgo County by and through the Hidalgo County District Attorney's Office. 2. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents. 3. Approval of Certification of Revenues by the County Auditor in the amount of $15,000.00. 4. Approval of appropriation of funds. 5. Approval to authorize the decrease of supplemental pay allowance for the following employee, effective 10/01/2018: Employee # Dept./ Prg. Slot # Position Title Current Supplemental Pay Proposed Supplemental Pay 106011 080-019 A001 Assistant District Attorney III $11,730.00 $11,690.00
HIDTA - Task Force: A. 66799 HIDTA OCDETF (1291) 1. Approval of Organized Crime Drug Enforcement Task Forces (OCDETF) Agreement between the Hidalgo County DA HIDTA Task Force and the Drug Enforcement Administration McAllen District Office/Houston Division office OCDETF Strike Force Group D-81. 2. Approval of certification of revenues a certified by the County Auditor o the OCDETF grant agreement. 3. Approval to appropriate OCDETF grant award in the amount of $13,800.00 (in reference to Investigation Number SW-TXS-1106H). B. 66798 HIDTA OCDETF (1291): 1. Approval of FY19 Overtime Agreement (Investigation Number S-TXS-1106H) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County DA HIDTA Task Force in the amount of $18,343.75. 2. Authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of certification of revenues as certified by the County Auditor for OCDETF agreement. 4. Approval of appropriation of funds in the amount of $18,343.75.
Sheriff's Office: A. 66758 Sheriff's Office OCDETF (1284) 1. Approval of Organized Crime Drug Enforcement Task Forces (OCDETF) Agreement between the Hidalgo County Sheriff's Office and the Drug Enforcement Administration McAllen District Office/Houston Division office OCDETF Strike Force Group D-81. 2. Approval to request OCDETF funds in the amount of 13,800.00 (in reference to Investigation Number SW-TXS-1048H). 3. Authorization for Hidalgo County Sheriff, as local official, to sign agreement form and related documents. B. 66756 Sheriff's Office OCDETF (1284): 1. Approval of FY19 Overtime Agreement (Investigation Number S-TXS-1048H) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County Sheriff's Office. 2. Approval to request OCDETF OT funds in the amount of 18,000.00 (in reference to Investigation Number SW-TXS-1048H). 3. Authorization for Hidalgo County Sheriff, as local official, to sign agreement form and related documents. C. 66769 1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024 (9) (C): Three (3) High Mobility Multipurpose Wheeled Vehicles: HUMVEE for a total $4,000.00 each and One (1) Cargo Truck: LMTV for $7,500.00 for a grand total of $19,500.00 thru requisition 379755. 2. Authorization for Purchasing Department to issue a purchase order and County Treasurer's to issue a check made payable to Texas Facilities Commission after County Auditor's review D. 66791 Sheriff's Department-ICE Overtime (1284): 1. Approval to accept overtime funding from the U.S. Department of Homeland Security, Immigration and Customs Enforcement (ICE)FY 2019 in the amount of $15,000.00. 2. Authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of certification of revenues, as certified by County Auditor, for ICE overtime funding. 4. Approval of appropriation of funds in the amount of $15,000.00 E. 66819 1. Authorization and Approval of Interlocal Coopration Agreement between City of McAllen Police Department, the Texas Department of Public Safety and the Hidalgo County Sheriff’s Office. 2. Authorization for Hidalgo County Sheriff Eddie Guerra, as authorized official, to sign the agreement.
Constable Pct. #1: A. 66781 Constable Precinct 1 - TTBH - Security (1285): 1. Requesting approval of Interlocal Agreement between Tropical Texas Behavioral Health and the County of Hidalgo, by and through the Office of Constable Precinct 1. 2. Authorization for County Judge, as authorized official, to sign Interlocal Agreement award and related documents. 3. Approval of Certification of Revenues by the County Auditor. 4. Appropriation of funds. 5. Approval of the following personnel action: Action Dept./ Prg. Slot # Position Title Rank & Step Create 291-019 0001 Deputy Constable R07/S01
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 66594 Presentation of 2018 County Best Practices Award from the Texas Association of Counties to Hidalgo County for Nuisance Abatement Program. C. 66823 Requesting permission to utilize the Roberts Chevrolet Parking Lot (#L3) north of the Courthouse on Saturday, October 13, 2018 from 5am-11am for the "Love Your Cha Chas 5K Run/Walk" Event. D. 66851 Requesting permission by the City of Edinburg to use county parking lots north of the courthouse on Saturday, October 27, 2018 from 6pm-11pm during the annual Los Muertos Bailan Celebration being held at Edinburg City Hall Courtyard E. 66850 Requesting permission from The Edinburg Pro-Life Committee to utilize the Annex Lot 2 (A2) Parking Lot (south of the Annex Building) on Saturday, October 13, 2018 from 9am to 12pm F. 66849 Discussion, consideration and action on County Wide Internship - Ellie Torres
Urban County: A. 66774 The County of Hidalgo Urban County Program (UCP) is disclosing that Amelia Saenz, who has applied for Owner-Occupied Rehabilitation housing assistance, is the aunt of Steve De La Garza’s, Division Manager II, UCP Housing, wife. B. 66778 1. Requesting approval to remove the current Colonia Resident Advisory Committee (C-RAC) members for the Hidalgo County Urban County Program Colonia Self-Help Center Program 2. Requesting approval to appoint two (2) new Colonia Resident Advisory Committee (C-RAC) members to the Hidalgo County Urban County Program Colonia Self-Help Center Program C. 66687 Hold a Public Hearing to consider public comments for Hidalgo County Urban County Program's Consolidated Annual Performance and Evaluation Report (CAPER) prior to submission to the U.S. Department of Housing and Urban Development.
Health & Human Services Department: A. 66807 Discussion, consideration and approval to support the UTRGV School of Nursing grant application to the Knapp Community Care Foundation. If approved, the support will consists of Hidalgo County Health & Human Services Department providing clinic space at the Weslaco Clinic. The project name is: Mid-Valley Intervention Program for Individuals Identified with Diabetes and Their Family Cohorts. The duration of the project will be from April 1, 2019 to March 31, 2022. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Fire Marshal's Office: A. 66731 Fire Marshal: Acceptance and approval to reimburse employee Homero Garza, Fire Marshal, in the amount of $48.69 for the purchase of a hitch lock and pad lock in connection to the September Rain Event; with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Adult Probation: A. 66818 Domestic Violence Court Grant (1289) /Crim DA (1100) /CCL#1 (1100) /Public Defender (1100): Approval to continue payment from General Fund for employees currently receiving supplemental pay and fringe benefits under the Domestic Violence Court Grant pending receipt of the award for the 2018-2019 grant year.
TX. Agri-Life Extension Services: A. 66599 Requesting approval to appoint new County Extension Agent-4-H & Youth Development, Joseph R. Ozuna. Agent will commence employment at follows: Name of Candidate Agency / Employer Date of Employment Joseph R. Ozuna Texas A&M AgriLife Extension Service (1st Step - a one month training program) October 15, 2018 Hidalgo County Extension Service Office (County Payroll Starts) November 15, 2018
Head Start Program: A. 66752 Discussion/Approval/Appointment of One Community Representative by Each Member of the Commissioners’ Court (Grantee Board) to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45 CFR (1301.3(d)(3) Beginning in October
WIC: A. 66732 WIC NTE (1292): 1. Approval of Certification of Revenues in the amount of $165,200.00 as certified by the County Auditor for the FY 2019 WIC Extra Funding Grant. 2. Approval of appropriation of funds in the amount $165,200 for the FY 2019 Extra Funding Grant.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 66845 a. Acceptance and approval to execute the final form of a professional engineering services agreement (subject to final legal counsel's review) for the provisions of: construction materials testing and laboratory services for the New Hidalgo County Courthouse Project with Terracon Consultants, Inc., [as approved for negotiations on CC 03/31/16 ]. b. Requesting approval of Work Authorization #1 in the amount of $370,177.50 under the current agreement with Terracon Consultants, Inc. (C-18-220-09-25), for Construction Material Testing and Laboratory Services for New Hidalgo County Courthouse Project. 2. 66757 A. Requesting authority to reject non-qualifying bids received for project: RFB No.: 2018-187-08-22-SGS- Hidalgo County - "Lease Office Space to House Hidalgo County Urban County Program"; B. Requesting authority to re-advertise-Hidalgo County-Lease Office Space to house the Hidalgo County Urban County Program with modified specifications developed and drafted in collaboration with HC Urban County Director, HC Purchasing Department & HC Executive Office and subject to legal review/approval as to form. 3. 66586 Approval to exercise the final one (1) year period extension as provided in agreement C-16-075-07-26 with OTSO dba Valley Wide Security for Security Guard Services for Hidalgo County, under the same rates, terms & conditions. 4. 66552 A. Requesting approval to exercise the option to renew and extend the final one (1) year term as provided in the current contract for the following: 1. Aetna Life Insurance Company 2. Dearborn National B. Presentation by HC Health Insurance Consultant, Mr. Gary Looney, from Brown & Brown Lone Insurance Service d/b/a Alamo Insurance Group, of medical plan changes and recommendations. C. Discussion, consideration and approval of medical plan changes. D. Approval of the 2019 medical benefit plans, basic and buy-up. B. Pct. 1 1. 66661 Commissioner Pct. 1 office requesting for Commissioners Court to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Art.3, Section 52] served for the request to purchase promotional items. Items needed to be purchased through current term are such as but not limited to table cloths, banners, pens, pencils, picture (display) frames as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events. C. Pct. 4 1. 66783 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of the following: a. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1in connection to C-15-136-06-02 with L&G Consulting Engineering, Inc. for the purposes of [Amending Exhibits C-Scope of Schedule-to include the J-08 Drainage Improvements with an increase to Exhibit D-1 in the amount of [$ 153,508.54] from its original amount of $1,229.660.00 totaling $ 2,766,337.08] for Project Specific:"FM 2220 (Ware Road) project from FM 676 (Mile 5) to FM 1925",located in Precinct No. 4. b. Pursuant to Article 14 of the "professional engineering services" agreement #C-15-136-06-02 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering, is requesting approval to engage the services of SUB-CONTRACTOR (ROW SURVEYING SERVICES, LLC) with adherence to insurance provisions required by said article; 2. 66767 A. Hidalgo County Precinct 4 requesting for Commissioners Court to accept and approve "Public Purpose" [pursuant to Texas Constitution, Art.3, Section 52] served for the request to purchase promotional items. Items needed to be purchased through current term are such as but not limited to table cloths, banners, pens, pencils, picture (display) frames as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events; B. Ratification, acceptance and approval of reimbursement to Yadira J. Torres, for the purchase of a promotional "Tu Salud Si Cuenta Program" table cloth; authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. . D. Constables 1. 66755 Requesting authorization for purchase/installation of lighting equipment & accessories from Dana Safety Supply D.B.A Fleet Safety Equipment, through Hidalgo County's membership/participation with BuyBoard Contract# 524-17 in the amount of $17,252.81, through Requisition# 370204. To include but not limited to availability and market price fluctuation. E. WIC 1. 66491 Requesting approval to exercise the Sixty (60) Day grace period extension; (as indicated in the current lease agreement E-17-321), for the purpose of "Lease of Office Space in the City of Alton", for Hidalgo County WIC Program, under the same rates, terms and conditions with Miguel Barboza, Jr., effective Dec. 20, 2018 - Feb. 17, 2019 or (upon completion of the procurement process, which ever comes first) and is most advantageous to Hidalgo County. F. Sheriff's Office 1. 66699 A. Requesting action to declare weaponry (specifically 408 handguns - list attached herein) as "Surplus" for the purpose of trade-in on the purchase of new weapons from Hidalgo County Sheriff's Office with approval to remove said fixed assets from the S/O inventory after the completed transaction; B. Authority to purchase new weaponry (425 handguns) and to add to Hidalgo County Sheriff's Office fixed asset inventory list, detailed in supporting documentation contained herein, so as to complete the transaction and purchase, vendor Sig Sauer, Inc. - Requisition #379712
Open Forum
23. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 66815 C-0152-16-C; Santiago Zavala v. County of Hidalgo D. 66745 Claim of Daniel Marroquin E. 66775 Claim of Yadira Aldava 24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
25. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 66816 C-0152-16-C; Santiago Zavala v. County of Hidalgo D. 66747 Claim of Daniel Marroquin E. 66776 Claim of Yadira Aldava 26. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 27. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 28. Adjourn