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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
September 18, 2018
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 66672   Consideration and approval of a Proclamation declaring September 2018 as Valley Voter Awareness Month.
 
B. 66460  
Proclamation declaring September 25, 2018 as National Day of Remembrance for Murder Victims and inviting the community to join in the 6th Annual Candlelight Vigil to be held from 6 pm to 9 pm at the Pharr Events Center.
 
C. 66550   Consideration and approval of a Proclamation declaring October as Manufacturing Month in Hidalgo County.
 
6.   District Attorney's Office:
 
A. 66721   DA-Victim Coordinator and Liaison Grant (VCLG) (1281):
Approval and authorization for County Judge to sign the Inventory Report Form.
 
7.   HIDTA - Task Force:
 
A. 66458   HIDTA OCDETF (1291):
Authorization and approval to retroactively from 8/1/18 and through 12/31/18 issue Straight time (overtime) payment as necessary to Employee #114863 for hours worked and disallowed by the OCDETF grant. Hours are to be funded by Chapter 59 (1251).
 
8.   Sheriff's Office:
 
A. 66655   Approval of Sheriff/Constable Fee Schedule for Year 2019.
 
9.   Constable Pct. #2:
 
A. 66659   Constable Pct. 2:
Discussion, consideration, and approval to appoint Jessica Marroquin as a Deputy Constable by Constable Martin N. Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.011.
 
B. 66472   Constable Precinct 2 CCP59 (1260):
Approval of 2018 appropriation of fund balance for Constable Precinct 2 Chapter 59 in the amount of $600.
 
10.   Constable Pct. #4:
 
A. 66636   1. Authorization and approval to apply for the K9s4COPS Grant.
2. Authorization for the County Judge, as authorized official, to sign required documents for the application.
 
11.   Tax Office - Paul Villarreal:
 
A. 66606   1. Presentation of Hidalgo County 2017-2018 Annual Tax Collection Report
2. Presentation of Hidalgo County 2017-2018 Annual Motor Vehicle Collection Report
 
12.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 66466   Presentation of Delinquent tax collection report for the period of July 1, 2017 through June 30, 2018.
 
C. 66728   Requesting approval of revised Interlocal Cooperation Agreement between County of Hidalgo and City of Mercedes, Texas (Veteran Services)
 
D. 66635   Approval to accept settlement check from GEICO Insurance Company in the amount of $8,386.94 to settle auto accident claim with County vehicle. (Constable Precinct 2)
 
13.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 66697   CCP Salary Schedule - Law Library (1247):
1. Approval of CCP Salary Schedule corrections as listed on Exhibit A, effective 04/30/2018.
2. Approval of backpay in the total amount of $70.00 for employee no. 088625 pursuant to Section 8.02 of the Classification and Compensation Pay Plan.
 
C. 66656   HIDTA Task Force (1291)/HIDTA Chapter 59 (1251):
Approval of the following personnel actions, effective upon Commissioners' Court approval:
Action Dept./ Prg. Slot # Position Title Grade/Step
Delete 270-003 0010 Intelligence Research Specialist G08/S01
270-011 0033
Create 270-003 0016 Criminal Research Specialist G11/S01
270-011 0045
 
D. 66724   Classification and Compensation Plan:
Approval to revise Section 8.02 of the Classification and Compensation Plan relating to probationary employees.
 
14.   Urban County:
 
A. 66619   1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(7): an item that can be obtained from only one source, including: (A) ‘items from which competition is preclude because of the existence of patents, copyrights, secret processes or monopolies”.

2. Action to declare ZoomGrants as a Sole Source with approval to purchase products, upgrades, yearly subscriptions, maintenance and support unless said declaration is revoked by Hidalgo County Commissioner Court.

3. Authorization to purchase a federal grant online application management solution; including 1 year subscription, program fees, and account activation in the amount of $12,750.00; subject to compliance with HB 1295 [when and/or if applicable].

4. Authorization to renew annual subscriptions on a yearly basis as needed.
 
B. 66618   1. “Subject to: HB 1295 Compliance.” Requesting approval of a best and final negotiated contract for construction material testing services with Terracon Consultants, Inc., in the amount of $5,400.00 utilizing CDBG FY 29 (2016) City of Elsa – Street Improvement funds.

2. Approval of Work Authorization No. 1 Terracon Consultants, Inc.in the amount of $5,400.00.
 
C. 66646   The Urban County Program is requesting approval of a program amendment for the City of Hidalgo. The proposed amendment is for Fiscal Year 28 (2015) Work Plans.
 
D. 66620   Requesting approval of a budget & program amendment for the City of Mercedes, Fiscal Year 30 (2017) work plans.
 
15.   Health & Human Services Department:
 
A.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
B.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
16.   Adult Probation:
 
A. 66546   Adult Probation - DWI (1289)
August 2018
1. Approval of certification of revenues as certified by the county auditor for the DWI Grant program income in the amount of $1,471.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $1,471.00
 
17.   Community Service Agency:
 
A. 66590   Discussion and update regarding 2018-2019 Texas Veterans Commission grant for operation Bravo Zulu.
 
B. 66593   Discussion, consideration, and approval regarding revised Advisory Board By-Laws, as per recommendation by Hidalgo County Community Service Agency Advisory Board on August 24, 2018.
 
C. 66499   1. Discussion, consideration, and action to open two (2) new bank accounts for the following grants:
Foster Grandparents Program (FGP) and Senior Companion Program (SCP), with designation for Hidalgo County Judge Ramon Garcia and CSA Executive Director Jaime Longoria as signatories on such accounts.
2. Authorization for County Judge and Jaime Longoria to sign any and all pertinent documents associated with the establishment of the accounts.
 
D. 66495   Authorization to accept donation from NEC CO-OP Energy in the amount of $436.14, under the Member to Member program, earmark to assist NEC CO-OP Energy customers qualifying for utility assistance in Hidalgo County.
 
18.   IT Department:
 
A. 66669   Approval of the following requests for wireless devices:
Department: Qty: Description: User: Service Plan: Equipment:
Comm.Pct.1 11 Security Cameras w/ service Office Use Mobile Broadband Unl. @ $37.99/ea per month Arlo GO @ $349.99/ea
Comm.Pct.4 2 Data Cards Office Use (Tu Salud Si Cuenta) Mobile Broadband Unl. @ $37.99/ea per month Mifi 7730L @ $0
Comm.Pct.4 2 Cell Phone w/ service Office Use (Tu Salud Si Cuenta) Nationwide Unl. Mins. Email&Data Unl+MHS N&W/M2M/MSG Unl. @ $69.99/ea per month Apple iPhone 7 128GB @ $199.99/ea
Info. Tech. 5 Data Cards Office Use Mobile Broadband Unl. @ $37.99/ea per month Mifi 7730L @ $0
 
19.   Elections Administration:
 
A. 66614   Discussion on Election updates.
 
B. 66615   Discussion, consideration and approval of the following changes to the August 14th, 2018 approved Election Day polling locations for the November 6th, 2018 Election:
Current Location New Location
County Comm. Pct. #1
1902 Joe Stephens Ave.
Ste. 101
Weslaco, Texas 78596		 Mary Hoge Middle School
2302 N International Blvd
Weslaco, Texas 78596
 
20.   Head Start Program:
 
A. 66663   Discussion/Approval to Submit the Following 2019 Budget Applications:
1. Department of Health and Human Services (DHHS)
2. Texas Department of Agriculture (TDA)
 
B. 66681   Discussion/Approval of the Revised Memorandum of Understanding (MOU) for the Integrated School Readiness Model (ISRM) between Hidalgo County Head Start Program and Pharr-San Juan-Alamo (PSJA) Independent School District
 
C. 66686   Discussion/Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and Community Service Agency - Foster Grandparent Program
 
D. 66683   Discussion/Approval of an Addendum to the Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and Weslaco Independent School District
 
E. 66667   Discussion/Approval of the Training and Technical Assistance (T/TA) Plan
 
F. 66668   Discussion/Approval of the 2017-2018 Program Information Report (PIR)
 
G. 66670   Discussion/Approval of Revised Area Distribution for Program Year 2018-2019
 
H. 66671   Discussion/Approval of Program Attorney Hourly Rate Increase
 
21.   Planning Department:
 
A. 66730   Discussion and approval to allow the dedication of an off-site 15 feet Drainage Easement to Hidalgo County for the purposes of running a storm sewer pipeline from the proposed Camino De Abram Subdivision to an HCDD #1 Regional Detention Facility. (exhibits A & B attached).
 
B. 66595   1. Approval of Right-of-Way Permits
a. Applicant: Magic Valley Pipeline, L.P.
Legal Description: Juan Jose Balli Survey Abstract 290 (Pct. 4) (Mile 11 North Road & Hoehn Road)
Location of Pipeline or Utilities: Mile 11 North Road.
Proposed Right-of-Way Improvement: 16” gas pipeline crossing Mile 11 North Road and Hoehn Road via trench excavation as per construction plans.

b. Applicant: Texas Gas Service
Legal Description: Lot 15 Block 17 Alamo Land & Sugar Co. (Pct. 2) (Tower Road & Las Milpas Road)
Location of Pipeline or Utilities: Tower Road.
Proposed Right-of-Way Improvement: Gas Line 49/1 (4” diameter) to be exposed to analyze and re-mediate the coating damage.
 
22.   Precinct #2 - Comm. Cantu:
 
A. 66725   Appointment of board member to the Tropical Texas Behavioral Center Board of Trustees for a two year term
 
23.   Precinct #4 - Comm. Palacios:
 
A. 66545   1. Review, discussion, consideration and authorization to enter an Unimproved Property Contract to purchase a 5.86 acre tract lying in and being a part of Tract 84, San Salvador Del Tule Grant, Hidalgo County, Texas for the Brewster Park Project. Upon authorization, request that the County Executive Officer be authorized to initial and sign said contract.

2. Discussion and Authorization for the Executive Officer to Execute Earnest Money Contract to purchase a 5.86 acre tract lying and being a part of Tract 84, San Salvador Del Tule Grant, Hidalgo County, Texas for the Brewster Park Project and request County Auditor to review and complete processing procedures and for the county Treasure to issue a manual check in the amount of $1,000.00 to Meyer & Guerrero, LLP Iolta account, as escrow agent, located at 308 N. 15th Street, McAllen, Texas, 78501 as Earnest Money Deposit.
 
24.   Budget & Management:
 
A. 66486   1. Approval to reclassify county provided compensation to Drug Court and Alternative Incarceration Program from Reg F/T Employees (Obj. Code 113) to Supplemental Pay (Obj. Code 117) effective September 1, 2018.
2. Approval of transfers.
 
B. 66630   TXDOT Pct 4 FM2220 (1315):
Discussion, consideration, and approval of Construction and Maintenance Agreement for the FM2220 Drainage Outfall Improvements between Hidalgo County and the Texas Department of Transporation (TXDOT) for FM2220 Road Project (CSJ:2094-01-038) with authority for the County Judge to sign all required documentation.
 
C.   Budget Appropriations:
 
1. 66637   FLOOD CTRL WTR EXTRACT 2018 (1100):
a. Approval of certification of revenues as certified by the County Auditor for revenues received for insurance proceeds from damages sustained during the June 2018 Rain Event.
b. Approval of 2018 appropriation of funds into Flood Ctrl Wtr Extract 2018 in the amount of $500,000.00.
 
2. 66652   Bail Bond Board (1100):
Approval of 2018 appropriation of funds for the Bail Bond Board in the amount of $253.00 to fund salaries & fringes expenses.
 
25.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 66673  
Consideration and approval to apply/set up an account for all Hidalgo County Precincts with State Fuel Card Program Contractor - US Bank, to be utilized during a disaster, emergency situation and in the event the Hidalgo County Precincts fuel tanks can not be reached and/or used with each Precinct to designate vehicle/driver and all cards held by Purchasing Dept. with details and other controls under BACKGROUND with release of same based on written request by elected officials on existing circumstances with supporting documentation including the return of cards to Purchasing after event with each card noted with word EMERGENCY:
1. Hidalgo County Precinct No. 1- fuel cards/users
2. Hidalgo County Precinct No. 2- fuel cards/users
3. Hidalgo County Precinct No. 3- fuel cards/users
4. Hidalgo County Precinct No. 4- fuel cards/users
 
B.  
Executive Office
 
1. 66629   Discussion and action on first amendment to current agreement# C-18-183A-08-14 between Hidalgo County and J.R. (Joe) Ramon & Sons, Inc. for the Demolition of the Old County Jail located at (207 East Loeb Street, Edinburg, Texas) to modify paragraph 6 of the contract with language as identified on amendment (attached herein).
 
C.   Pct. 1
 
1. 66685  
Clarification on action taken on CC 7/31/2018 under AI-65857, item "B", for the lease of heavy equipment for Pct. 1 from Doggett through PO# 782688, to reflect extended use of equipment through completion of project.
 
D.   Pct. 2
 
1. 66723   Acceptance and approval to execute the final form of a professional engineering services agreement for the provision of: "on call" Geo-Technical / Construction Material Testing Services with L&G Engineering for projects located in Precinct No. 2, [approved for negotiations by CC on 8/14/18].
 
E.   Pct. 3
 
1. 66649  
Pursuant to the current adopted Hidalgo County Purchasing Policies and Procedures [applicable Chapters/Sections 7, 8 & 9], requesting action by Commissioners' Court for the following including, but not limited to:
A. Authorization of an "exception" from requirement under Chapter 7 in connection with the necessity to rental vacuum trucks for the extraction of water from flooded areas;
B. Approval of an "order" into the minutes of the meeting to accept the attached "certification" of & by Pct. #3 Commissioner Joe Flores, in connection with the rental of vaccum trucks [from vendors, Longhorn Paving & Butch's Oilfield Services] as a result of the flooding rains commencing on or about Sept. 10, 2018;
C. Approval of an exemption from competitive bidding requirements under TxLGC 262.024(a)(1)(2) due to the flooding rains commencing on or about Sept. 10, 2018;
D. Approval to continue the rental of vacuum trucks from vendors, Longhorn Paving and Butch's Oilfield Services commencing today and continuing as required to relieve residents and county property in flooded areas and/or when Local Declaration of Emergency is Terminated whichever comes first, through the requisition and purchase order protocol as no agreement are required.
 
F.   Pct. 4
 
1. 66677  
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service so as to document [for the selected/ranked the #1 firm B2Z Eng. under Reg-AI-66288 approved by CC on 08/28/18];

b. Acceptance and approval of a professional services agreement #C-18-227-09-18 with B2Z Engineering, LLC for [On Call] "engineering services" of: “Road and Bridge, C.I.P. and Other Projects in General” located within Hidalgo County Precinct No. 4.
 
G.   Health & Human Services Dept.
 
1. 66600  
Approval to execute an Interlocal Agreement between the County of Hidalgo Health and Human Services and the City of Pharr for the rental of venue to support an activity 2018 HIDALGO COUNTY HEALTH and WELLNESS EXPERIENCE
 
H.   WIC
 
1. 66516  
Presentation of bids received for the purpose of award to the responsible vendor, Premiere Scientific, submitting the lowest & best bid and approval of contract document for project title: Hidalgo County WIC Program- "Medical Supplies" through RFB No.: 2018-179-08-08-SGS.
 
I.   Budget & Management
 
1. 66253  
Requesting approval to rescind action taken by Commissioners Court on May 15, 2018 (AI-64784) for renewal of Wellness Program Services Agreement [effective Sept. 2018] as vendor Van Ackeren Consulting, LLC, dba, Personalized Prevention has closed.
 
J.   District Attorney
 
1. 66719  
Requesting approval to purchase through the County's cooperative membership/participation with GoodBuy, contract #18-18 8F000 the following items:
Department Requisition Qty/Description Vendor Total Amount
DA's Office 377575 (1) 2019 Ford Transit Fullsize Van Silsbee Ford $30,408.00
DA's Office 378995 (1) 2018 Jeep Compass 4x2 Moore CDJR $19,542.75
DA's Office 379013 (1) 2018 Toyota Tacoma Extended Cab Silsbee Toyota $27,291.25
 
K.   Sheriff Office:
 
1. 66679  
Requesting approval for the purchase of WCCTV 4G IR Mini Dome Camera Systems from active Sole Source declared vendor "Wireless CCTV, LLC." along with supporting equipment, connections/installations and warranties through assigned Req.#378585 in the amount of $69,400.24 including any present and future accessories, renewals of maintenance, support services and annual licenses for the lifetime of the equipment/software with no requirement by vendor for an agreement, sufficient to evidence the transaction by/through processed Purchase Order.
 
L.   County Clerk
 
1. 66616  
Requesting the continuation of the preservation of Deed and Official Records volumes 1106 - 1323 with Kofile Technology, Inc. through HC membership/participation with TXMAS contract #18-3602 in the amount of $549,360.00 for the Hidalgo County Clerk's Office-Req. #375838 subject to receipt/compliance with Form 1295.
 
26.   Open Forum
 
27.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 66632   Cause No. CL-17-0367-F; Raul Muniz and Daniel Muniz v. Hidalgo County, Texas; County Court at Law No. 6, Hidalgo County, Texas
 
28.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
29.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 66633   Cause No. CL-17-0367-F; Raul Muniz and Daniel Muniz v. Hidalgo County, Texas; County Court at Law No. 6, Hidalgo County, Texas
 
30.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
31.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
32.   Adjourn
 

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