1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 66440 Public Hearing to discuss Proposed 2018 Tax Rate Increase 6. 66441 Legal Representation for Hidalgo County Drainage District No. 1. A. Request approval to issue 30-day written notice to terminate the legal of engagement for legal services between Atlas, Hall and Rodriguez and Hidalgo County Drainage District No. 1. B. Requesting exemption from competitive bidding requirements under Texas Local Govt. Code 262.024 (a) (4), a professional service in connection with Legal representation services for Hidalgo County Drainage District No. 1. C. Selection of the Law Firm of Jones, Galligan, Key & Lozano, L.L.P. for Hidalgo County Drainage District No. 1 in connection with legal services with authority to negotiate letter of engagement and authorize Raul Sesin, General Manager to sign. 7. 66442 Requesting approval and concurrence of proposed Plans Hike and Bike Trail Regional Linear Park (Section 2) CSJ: 0921-02-409 submitted by TxDot and approval for Drainage District General Manager to execute. 8. 66443 Requesting approval of Change Order No. 1 reflecting an increase in the amount of $60,000.00 and ten (10) additional calendar days, in connection with contract No. C-HCDD1-18-002-05-22 -Hidalgo County Drainage District No. 1 "New Administration Building" with Bullard Construction, Inc., as recommended by project engineer Halff Associates, and approved by HCDD1 General Manager, Mr. Raul E. Sesin, P.E., CFM, subject to compliance with HB1295 when and if applicable. 9. 66445 Request approval to issue payment after review and compliance of contract terms & conditions:CIP 2013 Bonds Budget: 300 J-09 Drain A. Application for Payment No. 1 in the amount of $38,888.64 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J-09 Phase III-Drainage Improvements. Project Engineer: Roberto Fina, P.E.-Tedsi Infrastructure Group PO#634761 CIP 2013 Bonds Budget: 365-Rural Drainage Development Pct.2 B. Application for Payment No. 1 in the amount of $44,799.61 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-17-007-04-18 Minnesota-Cesar Chavez Drainage Improvement. Project Engineer: Eulalio Ramirez, P.E.-Quintanilla Headley & Associates PO#631956-18 10. 66444 A). Requesting approval to exercise District’s Option to cancel Contract and Work Authorization #1 with L&G Consulting Engineers, Inc. related to the provision of Construction Materials Testing Services for the Peñitas Pump House Project (C-HCDD1-17-004-03-21). B). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. C). Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Construction Materials Testing Services for the "Peñitas Pump House Project". FIRM NAME AVERAGE SCORE RANK PROFESSIONAL ENGINEERING SERVICES (PSI) 95.66 B2Z ENGINEERING 92.33 RABA KISTNER, INC. 97.66 D). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provision of Construction Materials Testing Services for the "Peñitas Pump House Project" 11. 66446 Requesting approval of Work Authorization No. 1 in the amount of $34,918.00, for the provision of Engineering Services related to Plans/Specifications/Estimates (PS&E), Design Surveying for "RCW Subdivision Drainage Improvements Project", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-18-035-06-19- WA-1). 12. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 13. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 14. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 15. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 16. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 66447 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 66455 Presentation of Fund Information Report B. 66413 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Months of January, February, and March of 2018. 3. 2018 Intradepartmental Transfers: A. 66435 2018 - County Treasurer (1100) B. 66396 2018 - JP PCT 4/PL 2 (1100) C. 66403 2018 - WIC (1292) D. 66414 2018 - Health & Human Services Dept. / Imm (1293) E. 66416 2018 - County Commissioners (1100) F. 66417 2018 - Indigent Defense (1100) G. 66418 2018-Elections LIT (1100) H. 66420 2018 - Pct.4 ICA UT Houston (1100) I. 66383 2018 - JP21 (1100) 4. 2018 Interdepartmental Transfers: A. 66385 Precinct 4 (1342): Approval of 2018 interdepartmental transfer from Pct.4 Motor Pool (program 126) to Pct.4 Brewster Park (program 124) in the amount of $1,046.38. B. 66391 Urban County (1100): Approval of 2018 interdepartmental transfer from Co Wide Contingency to Hidalgo County Urban County in the amount of $182.93 to cover expenditure for abated account receivable in 2012 and 2014. C. 66329 92nd DC (1100): Approval of 2018 Inter-departmental transfer from Co. Wide Adm.- Contingency to 92nd DC in the amount of $4,500.00 for travel out of county & registration fees for upcoming training. 5. Planning Department: A. 66410 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 66437 Pursuant to Hidalgo County’s Exiting Elected Official Expenditure Policy, requesting approval of expenditure for County Judge Ramon Garcia for upcoming travel to New York, NY on September 15-19, 2018 for Hidalgo County Sale of Certificates of Obligation Meetings (Req. #378441) estimated cost $2080.00 B. 66409 Civil Litigation Division: Requesting approval to reimburse employee Daniel S. Lopez, ADA in the amount of $ 198.00 for records obtained from Social Security in connection with C-0152-16-C; with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. 7. Membership Dues/Certifications: A. 66337 Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Leticia Chavez, Director of Audit, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor. B. 66284 Requesting approval to pay 2018-2019 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 for Mrs. Maria A. Duran, CPA, County Auditor, Ms. Leticia Chavez, Dir. of Audit Division, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Dir. of Finance, Ms. Nereyda Gonzalez, Financial Accounting Supervisor and Ms. Deborah Fischer, Grants Accounting Supervisor; with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 8. Budget & Management: B. 66330 Salary Sweep (1100): Approval to transfer lapsed salaries from various depatments to the Co. Wide Adm.-Contingency. 9. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). B. 66382 Acceptance and approval of project invoice submitted by Halff Associates , Inc. for engineering services for the: ["Mechanical & Electrical Engineering and Building Renovation Design for Fire Suppression System at the Hidalgo County Administration"] - Invoice #00015451 in the amount of $2,604.00 C. 66397 Acceptance & Approval of payment for Invoices as (set forth below) and as submitted by Halff & Associates, Inc. (project engineer) for: Project Specific: "Turnkey Project for Purchase Replacement and Installation of Boilers at the Hidalgo County Jail", under (On Call) agreement # C-17-142-05-16 (WA# 1) for Precinct 4-(Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings): Invoice Date Invoice # Amount Due 8/27/18 00015484 $6,864.00
Budget & Management: A. 66386 1. Approval of reimbursement in the amount of $881,619.27 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/16/18 to 08/29/18. 08/16-22/18 $401,341.76 08/23-29/18 $480,277.51 TOTAL $881,619.27 2. Approval of wire transfer to cover claims paid.
66429 Pct. #2: Requesting approval to enter into an annual RTK membership agreement that requires a one-time initial membership fee in the amount of $2,000.00 for the first year, through Western Data Systems (authorized provider) for network services required to use the Trimble R10 Rover surveying equipment purchased Precinct 2 through DIR-TSO-3646 Contract.
County Judge's Office: A. 66425 Proclamation Declaring September as Pediatric Cancer Awareness Month
District Attorney's Office: A. 66426 District Attorney – BPU (1281) Approval to submit budget adjustment for the Border Prosecution Unit (BPU)Grant #2537807 to extend the grant period up to September 30, 2018. B. 66369 DA-Victim Coordinator and Liaison Grant (VCLG) (1281): 1. Approval of VCLG Grant Budget Adjustment Request Form for Fiscal Year (FY2019) Contract #1987049. 2. Approval and authorization for County Judge to sign the Grant Budget Adjustment Request Form.
Constable Pct. #1: A. 66408 Constable Pct #1: Discussion, consideration, and approval to appoint Jaime Leos and Eric Cavazos as Reserve Deputy Constables by Constable Celestino Avila Jr, Constable Pct. 1 in accordance with Texas Local Government Code Section 86.012.
Constable Pct. #2: A. 66399 Discussion, consideration, and action to approve the Memorandum of Understanding between the United States International Boundary and Water Commission, and the Hidalgo County Constable Pct. 2 Department, with Authorization for the Constable, Martin N. Cantu, to execute the MOU.
Constable Pct. #5: A. 66430 Discussion, consideration and approval for Hidalgo County Constable Pct. 5 to appoint Cesar Gutierrez as a Deputy Constable as per Local Government code section 86.011.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 66431 Discussion and update on Hidalgo County Judicial Facilities Emergency Action Plan C. 66432 Discussion and update regarding privatization of Solid Waste in Hidalgo County D. 66415 Approval for the County Judge to sign a certificate for Clifton Higher Education Facilities Finance Corporation Education Revenue and Refunding Bonds (IDEA Public Schools), Series 2018, solely for the purpose of satisfying the requirements of Section 147(f) of the Internal Revenue Code.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 66427 County Court at Law No. 8 (1100): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./Prg. Slot# Position Title Grade/Step Grade & Step Salary Delete 028-001 0008 Clerk I G01/S08 $25,056.00 Create 028-001 0009 Clerk IV G07/S01 $31,255.00
Health & Human Services Department: A. 66400 1. Requesting approval to accept the Texas Health and Human Services Commission Contract No. 2016-003931 Amendment No. 1. The purpose of the Amendment is to extend the Contract term through State Fiscal Year 2019 defined as September 1, 2018 through August 31, 2019 and to add $30,535.00 to the program budget. 2. Requesting approval for County Judge to e-sign the Contract Amendment. 3. Requesting approval of the Certification of Revenue as approved by County Auditor in the amount of $30,535.00. 4. Requesting approval to appropriate the budget in the amount of $30,535.00. B. 66393 1. Requesting approval to accept the Texas Health and Human Services Commission Contract No. 2016-003894 Amendment No. 1. The purpose of the Amendment is to extend the Contract term through State Fiscal Year 2019 defined as September 1, 2018 through August 31, 2019 and to add $144,029.00 to the program budget. 2. Requesting approval for County Judge to e-sign the Contract Amendment. 3. Requesting approval of the Certification of Revenue as approved by County Auditor in the amount of $144,029.00. 4. Requesting approval to appropriate the budget in the amount of $144,029.00. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Emergency Management: A. 66428 Discussion, consideration and approval for Hidalgo County Office of Emergency Management to appoint David Alberto Champion as a volunteer under the Hidalgo County Office of Emergency Management for the period of September 4, 2018 to December 31, 2018.
Community Service Agency: A. 66380 2019 Community Service Block Grant (CSBG) Community Action Plan (CAP) and Budget. 1. Public hearing regarding the proposed 2019 CSBG CAP Plan and budget. 2. Discussion, consideration, and action regarding adoption of the 2019 CSBG Plan and budget with authorization for Judge Ramon Garcia and Jaime Longoria to sign any and all pertinent documents, as per recommendation by Hidalgo County Community Service Agency Advisory Board.
Head Start Program: A. 66346 Approval of Children's Applications for Program Year 2018-2019 B. 66345 Discussion/Approval to Include High Income Children in Designated Areas
Auditor's Office: A. 66421 Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County District Attorney's Office for fiscal year 2018 pursuant to the Chapter 59 Asset Forfeiture Report requirements. B. 66412 1. Approval of 2018 Certification of New Sources of Revenues 2. Presentation of 2019 Statement of Estimated Available Resources
Precinct #3 - Comm. Flores: A. 66373 TX Agrilife (1286): 1. Approval of Certification of Revenues, as certified by the County Auditor. 2. Approval of 2018 appropriation of funds in the amount of $30,000.00.
Budget & Management: A. 66433 1. Texas VINE Grant FY18 (1283): A. Ratification of signed First Amendment to SAVNS Maintenance Grant Contract for FY18. 2. Texas VINE Grant FY19 (1283): A. Discussion, consideration, and action to enter into the Texas VINE Annual Maintenance Grant Contract for FY2019 with the Office of the Attorney General of Texas and authorization for County Judge to electronically sign the required documents. B. Approval of Certification of Revenues as certified by the County Auditor. C. Approval of appropriation of funds. B. 66379 1. Discussion, consideration and approval of an order authorizing the establishment of streetlights along county roads located in Southside Village. 2. Discussion, consideration and approval of an order authorizing the establishment of streetlights along county roads located in Roadrunner 2. 3. Requesting approval of clarification/correction to subdivision name from "Presidio Estates 3" to "Presidio Estates" for previously approved agenda item 66164 26.C.6. C. 66390 Discussion, consideration and approval to abate Hidalgo County Urban County prior year accounts receivable in the amount of $182.93. D. Budget Appropriations: 1. 66401 Pct 1 Rd. Maint. (1200): a. Approval of certification of revenues as certified by the County Auditor for revenues received from Hidalgo County Drainage District No. 1 for reimbursements of labor and equipment. b. Approval of 2018 appropriation in the amount of $61,758.13 to fund road expenditures. 2. 66361 Elections Contract §31.100 (1100): Approval of 2018 appropriation in the amount of $91,370.69 to fund salary negative amounts.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 66436 Requesting approval of amendment no. 1 of Memorandum of Understanding between Hidalgo County and the Lower Rio Grande Valley Development Council in connection with shuttle services, as previously approved by CC on 07/31/18 (Al-65904) provided thru Valley Metro pending final review and approval as to legal form by HC District Attorney's-Civil Litigation Section. B. Pct. 4 1. 66434 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of expenditure and acceptance and Approval of Supplemental Agreement No. 1 to Work Authorization No. 5 as submitted by B2Z Engineering (project engineer) for the purposes of a modification to (Exhibit B-1-“Scope of Work”) and (Exhibit D-1-Fee Proposal) with an “increase” of $ 48,681.12 to original fee proposal of $ 49,974.50 totaling $ 98,655.62, in connection to Project Specific: “Construction of Memorial Park Phase I” in HC Precinct No. 4, C-16-329-09-06. C. Health & Human Services Dept. 1. 66404 Acceptance and approval of the final negotiated contract with H-E-B RXtra Advantage for "Online Pharmacy Billing Services" for the Hidalgo County Health & Human Services Department. D. Sheriff's Office 1. 66411 Acceptance and approval of Change Order No. 1 with a "decrease" of <$7,498.62> from original contract price ($173,738.00) totaling ($166,239.38) as (submitted and recommended by project engineer Halff Associates, Inc.) for Hunt & Woodruff Construction Company, LLC in connection to ongoing project: "Conversion of Three (3) Existing Cells into Padded Security Cells at the Hidalgo County Jail" for the HC Sheriff's Office, Contract # 2017-301-TDL (PCA 3-100-14). 2. 66180 A. Requesting an exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional services; B. Presentation of scoring grid (for ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional architectural services for (project specific) Design of Detention Barracks to be constructed at current HC Adult Detention Facility; Firms The Warren Group Gomez-Mendez & Saenz ERO International Haff & Associates Total Scores Ranking C. Authority for the Purchasing Department to negotiate a professional architectural services agreement commencing with the No. 1 ranked firm selected by Commissioner's Court. E. Co. Wide 1. 66384 a. Presentation of the scoring and evaluation grids (for the purposes of ranking for award by CC) of the responses received in connection with the Request for Proposals (RFP's) for: "Section 125 Voluntary Insurance Products and Cobra Administration Services" for Hidalgo County (including all funding sources, programs, agencies & entities)" ; b. Award of the "Section 125 Voluntary Insurance Products and COBRA Administration Services for Hidalgo County (including all funding sources, programs & entities)" for the following: 1. Accidental Plan: ________________________________________ 2. Cancer Plan: ________________________________________ 3. Critical Illness Plan: ________________________________________ 4. Disability Plan: ________________________________________ 5. Dental Plan: ________________________________________ 6. Vision Plan: ________________________________________ 7. Whole Life Plan: ________________________________________ 8. Term Life Plan: Reject sole response due to no competition and no current plan to compare with. c. Authority to finalize and/or negotiate (if required) Agreement(s) for the Voluntary Insurance Products d. Requesting authority to reject the Proposals received for COBRA Administration Services due to benefits offered not meeting current services.
Open Forum
21. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 66438 C-0152-16-C; Santiago Zavala v. County of Hidalgo D. 66405 Claim of Beatriz Sandoval 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
23. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 66439 C-0152-16-C; Santiago Zavala v. County of Hidalgo D. 66406 Claim of Beatriz Sandoval 24. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 25. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 26. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 66440 Public Hearing to discuss Proposed 2018 Tax Rate Increase 6. 66441 Legal Representation for Hidalgo County Drainage District No. 1. A. Request approval to issue 30-day written notice to terminate the legal of engagement for legal services between Atlas, Hall and Rodriguez and Hidalgo County Drainage District No. 1. B. Requesting exemption from competitive bidding requirements under Texas Local Govt. Code 262.024 (a) (4), a professional service in connection with Legal representation services for Hidalgo County Drainage District No. 1. C. Selection of the Law Firm of Jones, Galligan, Key & Lozano, L.L.P. for Hidalgo County Drainage District No. 1 in connection with legal services with authority to negotiate letter of engagement and authorize Raul Sesin, General Manager to sign. 7. 66442 Requesting approval and concurrence of proposed Plans Hike and Bike Trail Regional Linear Park (Section 2) CSJ: 0921-02-409 submitted by TxDot and approval for Drainage District General Manager to execute. 8. 66443 Requesting approval of Change Order No. 1 reflecting an increase in the amount of $60,000.00 and ten (10) additional calendar days, in connection with contract No. C-HCDD1-18-002-05-22 -Hidalgo County Drainage District No. 1 "New Administration Building" with Bullard Construction, Inc., as recommended by project engineer Halff Associates, and approved by HCDD1 General Manager, Mr. Raul E. Sesin, P.E., CFM, subject to compliance with HB1295 when and if applicable. 9. 66445 Request approval to issue payment after review and compliance of contract terms & conditions:CIP 2013 Bonds Budget: 300 J-09 Drain A. Application for Payment No. 1 in the amount of $38,888.64 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J-09 Phase III-Drainage Improvements. Project Engineer: Roberto Fina, P.E.-Tedsi Infrastructure Group PO#634761 CIP 2013 Bonds Budget: 365-Rural Drainage Development Pct.2 B. Application for Payment No. 1 in the amount of $44,799.61 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-17-007-04-18 Minnesota-Cesar Chavez Drainage Improvement. Project Engineer: Eulalio Ramirez, P.E.-Quintanilla Headley & Associates PO#631956-18 10. 66444 A). Requesting approval to exercise District’s Option to cancel Contract and Work Authorization #1 with L&G Consulting Engineers, Inc. related to the provision of Construction Materials Testing Services for the Peñitas Pump House Project (C-HCDD1-17-004-03-21). B). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. C). Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Construction Materials Testing Services for the "Peñitas Pump House Project". FIRM NAME AVERAGE SCORE RANK PROFESSIONAL ENGINEERING SERVICES (PSI) 95.66 B2Z ENGINEERING 92.33 RABA KISTNER, INC. 97.66 D). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provision of Construction Materials Testing Services for the "Peñitas Pump House Project" 11. 66446 Requesting approval of Work Authorization No. 1 in the amount of $34,918.00, for the provision of Engineering Services related to Plans/Specifications/Estimates (PS&E), Design Surveying for "RCW Subdivision Drainage Improvements Project", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-18-035-06-19- WA-1). 12. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 13. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 14. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 15. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 16. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 66447 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 66455 Presentation of Fund Information Report B. 66413 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Months of January, February, and March of 2018. 3. 2018 Intradepartmental Transfers: A. 66435 2018 - County Treasurer (1100) B. 66396 2018 - JP PCT 4/PL 2 (1100) C. 66403 2018 - WIC (1292) D. 66414 2018 - Health & Human Services Dept. / Imm (1293) E. 66416 2018 - County Commissioners (1100) F. 66417 2018 - Indigent Defense (1100) G. 66418 2018-Elections LIT (1100) H. 66420 2018 - Pct.4 ICA UT Houston (1100) I. 66383 2018 - JP21 (1100) 4. 2018 Interdepartmental Transfers: A. 66385 Precinct 4 (1342): Approval of 2018 interdepartmental transfer from Pct.4 Motor Pool (program 126) to Pct.4 Brewster Park (program 124) in the amount of $1,046.38. B. 66391 Urban County (1100): Approval of 2018 interdepartmental transfer from Co Wide Contingency to Hidalgo County Urban County in the amount of $182.93 to cover expenditure for abated account receivable in 2012 and 2014. C. 66329 92nd DC (1100): Approval of 2018 Inter-departmental transfer from Co. Wide Adm.- Contingency to 92nd DC in the amount of $4,500.00 for travel out of county & registration fees for upcoming training. 5. Planning Department: A. 66410 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 66437 Pursuant to Hidalgo County’s Exiting Elected Official Expenditure Policy, requesting approval of expenditure for County Judge Ramon Garcia for upcoming travel to New York, NY on September 15-19, 2018 for Hidalgo County Sale of Certificates of Obligation Meetings (Req. #378441) estimated cost $2080.00 B. 66409 Civil Litigation Division: Requesting approval to reimburse employee Daniel S. Lopez, ADA in the amount of $ 198.00 for records obtained from Social Security in connection with C-0152-16-C; with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. 7. Membership Dues/Certifications: A. 66337 Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Leticia Chavez, Director of Audit, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor. B. 66284 Requesting approval to pay 2018-2019 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 for Mrs. Maria A. Duran, CPA, County Auditor, Ms. Leticia Chavez, Dir. of Audit Division, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Dir. of Finance, Ms. Nereyda Gonzalez, Financial Accounting Supervisor and Ms. Deborah Fischer, Grants Accounting Supervisor; with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. 8. Budget & Management: B. 66330 Salary Sweep (1100): Approval to transfer lapsed salaries from various depatments to the Co. Wide Adm.-Contingency. 9. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). B. 66382 Acceptance and approval of project invoice submitted by Halff Associates , Inc. for engineering services for the: ["Mechanical & Electrical Engineering and Building Renovation Design for Fire Suppression System at the Hidalgo County Administration"] - Invoice #00015451 in the amount of $2,604.00 C. 66397 Acceptance & Approval of payment for Invoices as (set forth below) and as submitted by Halff & Associates, Inc. (project engineer) for: Project Specific: "Turnkey Project for Purchase Replacement and Installation of Boilers at the Hidalgo County Jail", under (On Call) agreement # C-17-142-05-16 (WA# 1) for Precinct 4-(Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings): Invoice Date Invoice # Amount Due 8/27/18 00015484 $6,864.00
Budget & Management: A. 66386 1. Approval of reimbursement in the amount of $881,619.27 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/16/18 to 08/29/18. 08/16-22/18 $401,341.76 08/23-29/18 $480,277.51 TOTAL $881,619.27 2. Approval of wire transfer to cover claims paid.
66429 Pct. #2: Requesting approval to enter into an annual RTK membership agreement that requires a one-time initial membership fee in the amount of $2,000.00 for the first year, through Western Data Systems (authorized provider) for network services required to use the Trimble R10 Rover surveying equipment purchased Precinct 2 through DIR-TSO-3646 Contract.
County Judge's Office: A. 66425 Proclamation Declaring September as Pediatric Cancer Awareness Month
District Attorney's Office: A. 66426 District Attorney – BPU (1281) Approval to submit budget adjustment for the Border Prosecution Unit (BPU)Grant #2537807 to extend the grant period up to September 30, 2018. B. 66369 DA-Victim Coordinator and Liaison Grant (VCLG) (1281): 1. Approval of VCLG Grant Budget Adjustment Request Form for Fiscal Year (FY2019) Contract #1987049. 2. Approval and authorization for County Judge to sign the Grant Budget Adjustment Request Form.
Constable Pct. #1: A. 66408 Constable Pct #1: Discussion, consideration, and approval to appoint Jaime Leos and Eric Cavazos as Reserve Deputy Constables by Constable Celestino Avila Jr, Constable Pct. 1 in accordance with Texas Local Government Code Section 86.012.
Constable Pct. #2: A. 66399 Discussion, consideration, and action to approve the Memorandum of Understanding between the United States International Boundary and Water Commission, and the Hidalgo County Constable Pct. 2 Department, with Authorization for the Constable, Martin N. Cantu, to execute the MOU.
Constable Pct. #5: A. 66430 Discussion, consideration and approval for Hidalgo County Constable Pct. 5 to appoint Cesar Gutierrez as a Deputy Constable as per Local Government code section 86.011.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 66431 Discussion and update on Hidalgo County Judicial Facilities Emergency Action Plan C. 66432 Discussion and update regarding privatization of Solid Waste in Hidalgo County D. 66415 Approval for the County Judge to sign a certificate for Clifton Higher Education Facilities Finance Corporation Education Revenue and Refunding Bonds (IDEA Public Schools), Series 2018, solely for the purpose of satisfying the requirements of Section 147(f) of the Internal Revenue Code.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 66427 County Court at Law No. 8 (1100): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./Prg. Slot# Position Title Grade/Step Grade & Step Salary Delete 028-001 0008 Clerk I G01/S08 $25,056.00 Create 028-001 0009 Clerk IV G07/S01 $31,255.00
Health & Human Services Department: A. 66400 1. Requesting approval to accept the Texas Health and Human Services Commission Contract No. 2016-003931 Amendment No. 1. The purpose of the Amendment is to extend the Contract term through State Fiscal Year 2019 defined as September 1, 2018 through August 31, 2019 and to add $30,535.00 to the program budget. 2. Requesting approval for County Judge to e-sign the Contract Amendment. 3. Requesting approval of the Certification of Revenue as approved by County Auditor in the amount of $30,535.00. 4. Requesting approval to appropriate the budget in the amount of $30,535.00. B. 66393 1. Requesting approval to accept the Texas Health and Human Services Commission Contract No. 2016-003894 Amendment No. 1. The purpose of the Amendment is to extend the Contract term through State Fiscal Year 2019 defined as September 1, 2018 through August 31, 2019 and to add $144,029.00 to the program budget. 2. Requesting approval for County Judge to e-sign the Contract Amendment. 3. Requesting approval of the Certification of Revenue as approved by County Auditor in the amount of $144,029.00. 4. Requesting approval to appropriate the budget in the amount of $144,029.00. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Emergency Management: A. 66428 Discussion, consideration and approval for Hidalgo County Office of Emergency Management to appoint David Alberto Champion as a volunteer under the Hidalgo County Office of Emergency Management for the period of September 4, 2018 to December 31, 2018.
Community Service Agency: A. 66380 2019 Community Service Block Grant (CSBG) Community Action Plan (CAP) and Budget. 1. Public hearing regarding the proposed 2019 CSBG CAP Plan and budget. 2. Discussion, consideration, and action regarding adoption of the 2019 CSBG Plan and budget with authorization for Judge Ramon Garcia and Jaime Longoria to sign any and all pertinent documents, as per recommendation by Hidalgo County Community Service Agency Advisory Board.
Head Start Program: A. 66346 Approval of Children's Applications for Program Year 2018-2019 B. 66345 Discussion/Approval to Include High Income Children in Designated Areas
Auditor's Office: A. 66421 Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County District Attorney's Office for fiscal year 2018 pursuant to the Chapter 59 Asset Forfeiture Report requirements. B. 66412 1. Approval of 2018 Certification of New Sources of Revenues 2. Presentation of 2019 Statement of Estimated Available Resources
Precinct #3 - Comm. Flores: A. 66373 TX Agrilife (1286): 1. Approval of Certification of Revenues, as certified by the County Auditor. 2. Approval of 2018 appropriation of funds in the amount of $30,000.00.
Budget & Management: A. 66433 1. Texas VINE Grant FY18 (1283): A. Ratification of signed First Amendment to SAVNS Maintenance Grant Contract for FY18. 2. Texas VINE Grant FY19 (1283): A. Discussion, consideration, and action to enter into the Texas VINE Annual Maintenance Grant Contract for FY2019 with the Office of the Attorney General of Texas and authorization for County Judge to electronically sign the required documents. B. Approval of Certification of Revenues as certified by the County Auditor. C. Approval of appropriation of funds. B. 66379 1. Discussion, consideration and approval of an order authorizing the establishment of streetlights along county roads located in Southside Village. 2. Discussion, consideration and approval of an order authorizing the establishment of streetlights along county roads located in Roadrunner 2. 3. Requesting approval of clarification/correction to subdivision name from "Presidio Estates 3" to "Presidio Estates" for previously approved agenda item 66164 26.C.6. C. 66390 Discussion, consideration and approval to abate Hidalgo County Urban County prior year accounts receivable in the amount of $182.93. D. Budget Appropriations: 1. 66401 Pct 1 Rd. Maint. (1200): a. Approval of certification of revenues as certified by the County Auditor for revenues received from Hidalgo County Drainage District No. 1 for reimbursements of labor and equipment. b. Approval of 2018 appropriation in the amount of $61,758.13 to fund road expenditures. 2. 66361 Elections Contract §31.100 (1100): Approval of 2018 appropriation in the amount of $91,370.69 to fund salary negative amounts.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 66436 Requesting approval of amendment no. 1 of Memorandum of Understanding between Hidalgo County and the Lower Rio Grande Valley Development Council in connection with shuttle services, as previously approved by CC on 07/31/18 (Al-65904) provided thru Valley Metro pending final review and approval as to legal form by HC District Attorney's-Civil Litigation Section. B. Pct. 4 1. 66434 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of expenditure and acceptance and Approval of Supplemental Agreement No. 1 to Work Authorization No. 5 as submitted by B2Z Engineering (project engineer) for the purposes of a modification to (Exhibit B-1-“Scope of Work”) and (Exhibit D-1-Fee Proposal) with an “increase” of $ 48,681.12 to original fee proposal of $ 49,974.50 totaling $ 98,655.62, in connection to Project Specific: “Construction of Memorial Park Phase I” in HC Precinct No. 4, C-16-329-09-06. C. Health & Human Services Dept. 1. 66404 Acceptance and approval of the final negotiated contract with H-E-B RXtra Advantage for "Online Pharmacy Billing Services" for the Hidalgo County Health & Human Services Department. D. Sheriff's Office 1. 66411 Acceptance and approval of Change Order No. 1 with a "decrease" of <$7,498.62> from original contract price ($173,738.00) totaling ($166,239.38) as (submitted and recommended by project engineer Halff Associates, Inc.) for Hunt & Woodruff Construction Company, LLC in connection to ongoing project: "Conversion of Three (3) Existing Cells into Padded Security Cells at the Hidalgo County Jail" for the HC Sheriff's Office, Contract # 2017-301-TDL (PCA 3-100-14). 2. 66180 A. Requesting an exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional services; B. Presentation of scoring grid (for ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional architectural services for (project specific) Design of Detention Barracks to be constructed at current HC Adult Detention Facility; Firms The Warren Group Gomez-Mendez & Saenz ERO International Haff & Associates Total Scores Ranking C. Authority for the Purchasing Department to negotiate a professional architectural services agreement commencing with the No. 1 ranked firm selected by Commissioner's Court. E. Co. Wide 1. 66384 a. Presentation of the scoring and evaluation grids (for the purposes of ranking for award by CC) of the responses received in connection with the Request for Proposals (RFP's) for: "Section 125 Voluntary Insurance Products and Cobra Administration Services" for Hidalgo County (including all funding sources, programs, agencies & entities)" ; b. Award of the "Section 125 Voluntary Insurance Products and COBRA Administration Services for Hidalgo County (including all funding sources, programs & entities)" for the following: 1. Accidental Plan: ________________________________________ 2. Cancer Plan: ________________________________________ 3. Critical Illness Plan: ________________________________________ 4. Disability Plan: ________________________________________ 5. Dental Plan: ________________________________________ 6. Vision Plan: ________________________________________ 7. Whole Life Plan: ________________________________________ 8. Term Life Plan: Reject sole response due to no competition and no current plan to compare with. c. Authority to finalize and/or negotiate (if required) Agreement(s) for the Voluntary Insurance Products d. Requesting authority to reject the Proposals received for COBRA Administration Services due to benefits offered not meeting current services.
Open Forum
21. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 66438 C-0152-16-C; Santiago Zavala v. County of Hidalgo D. 66405 Claim of Beatriz Sandoval 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
23. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 66439 C-0152-16-C; Santiago Zavala v. County of Hidalgo D. 66406 Claim of Beatriz Sandoval 24. Closed Session: Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed 25. Open Session: Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed 26. Adjourn