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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
September 4, 2018
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

County Judge's Office:

66425

Proclamation Declaring September as Pediatric Cancer Awareness Month

District Attorney's Office:

66426

District Attorney – BPU (1281)
Approval to submit budget adjustment for the Border Prosecution Unit (BPU)Grant #2537807 to extend the grant period up to September 30, 2018.

66369

DA-Victim Coordinator and Liaison Grant (VCLG) (1281):
1. Approval of VCLG Grant Budget Adjustment Request Form for Fiscal Year (FY2019) Contract #1987049.
2. Approval and authorization for County Judge to sign the Grant Budget Adjustment Request Form.

Constable Pct. #1:

66408

Constable Pct #1:
Discussion, consideration, and approval to appoint Jaime Leos and Eric Cavazos as Reserve Deputy Constables by Constable Celestino Avila Jr, Constable Pct. 1 in accordance with Texas Local Government Code Section 86.012.

Constable Pct. #2:

66399

Discussion, consideration, and action to approve the Memorandum of Understanding between the United States International Boundary and Water Commission, and the Hidalgo County Constable Pct. 2 Department, with Authorization for the Constable, Martin N. Cantu, to execute the MOU.

Constable Pct. #5:

66430

Discussion, consideration and approval for Hidalgo County Constable Pct. 5 to appoint Cesar Gutierrez as a Deputy Constable as per Local Government code section 86.011.

10.

Executive Office:

Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting

66431

Discussion and update on Hidalgo County Judicial Facilities Emergency Action Plan

66432

Discussion and update regarding privatization of Solid Waste in Hidalgo County

66415

Approval for the County Judge to sign a certificate for Clifton Higher Education Facilities Finance Corporation Education Revenue and Refunding Bonds (IDEA Public Schools), Series 2018, solely for the purpose of satisfying the requirements of Section 147(f) of the Internal Revenue Code.

11.

Human Resources:

Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed

66427

County Court at Law No. 8 (1100):
Approval of the following personnel actions, effective upon Commissioners' Court approval:

Action	Dept./Prg.	Slot#	Position Title	Grade/Step	Grade & Step Salary
Delete	028-001	0008	Clerk I	G01/S08	$25,056.00
Create	028-001	0009	Clerk IV	G07/S01	$31,255.00

12.

Health & Human Services Department:

66400

1. Requesting approval to accept the Texas Health and Human Services Commission Contract No. 2016-003931 Amendment No. 1. The purpose of the Amendment is to extend the Contract term through State Fiscal Year 2019 defined as September 1, 2018 through August 31, 2019 and to add $30,535.00 to the program budget.
2. Requesting approval for County Judge to e-sign the Contract Amendment.
3. Requesting approval of the Certification of Revenue as approved by County Auditor in the amount of $30,535.00.
4. Requesting approval to appropriate the budget in the amount of $30,535.00.

66393

1. Requesting approval to accept the Texas Health and Human Services Commission Contract No. 2016-003894 Amendment No. 1. The purpose of the Amendment is to extend the Contract term through State Fiscal Year 2019 defined as September 1, 2018 through August 31, 2019 and to add $144,029.00 to the program budget.
2. Requesting approval for County Judge to e-sign the Contract Amendment.
3. Requesting approval of the Certification of Revenue as approved by County Auditor in the amount of $144,029.00.
4. Requesting approval to appropriate the budget in the amount of $144,029.00.

Health Care Funding District:

Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

Indigent Health Care Program:

Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

13.

Emergency Management:

66428

Discussion, consideration and approval for Hidalgo County Office of Emergency Management to appoint David Alberto Champion as a volunteer under the Hidalgo County Office of Emergency Management for the period of September 4, 2018 to December 31, 2018.

14.

Community Service Agency:

66380

2019 Community Service Block Grant (CSBG) Community Action Plan (CAP) and Budget.
1. Public hearing regarding the proposed 2019 CSBG CAP Plan and budget.
2. Discussion, consideration, and action regarding adoption of the 2019 CSBG Plan and budget with authorization for Judge Ramon Garcia and Jaime Longoria to sign any and all pertinent documents, as per recommendation by Hidalgo County Community Service Agency Advisory Board.

15.

Head Start Program:

66346

Approval of Children's Applications for Program Year 2018-2019

66345

Discussion/Approval to Include High Income Children in Designated Areas

16.

Auditor's Office:

66421

Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County District Attorney's Office for fiscal year 2018 pursuant to the Chapter 59 Asset Forfeiture Report requirements.

66412

1. Approval of 2018 Certification of New Sources of Revenues
2. Presentation of 2019 Statement of Estimated Available Resources

17.

Precinct #3 - Comm. Flores:

66373

TX Agrilife (1286):
1. Approval of Certification of Revenues, as certified by the County Auditor.
2. Approval of 2018 appropriation of funds in the amount of $30,000.00.

18.

Budget & Management:

66433

1. Texas VINE Grant FY18 (1283):
A. Ratification of signed First Amendment to SAVNS Maintenance Grant Contract for FY18.

2. Texas VINE Grant FY19 (1283):
A. Discussion, consideration, and action to enter into the Texas VINE Annual Maintenance Grant Contract for FY2019 with the Office of the Attorney General of Texas and authorization for County Judge to electronically sign the required documents.
B. Approval of Certification of Revenues as certified by the County Auditor.
C. Approval of appropriation of funds.

66379

1. Discussion, consideration and approval of an order authorizing the establishment of streetlights along county roads located in Southside Village.
2. Discussion, consideration and approval of an order authorizing the establishment of streetlights along county roads located in Roadrunner 2.
3. Requesting approval of clarification/correction to subdivision name from "Presidio Estates 3" to "Presidio Estates" for previously approved agenda item 66164 26.C.6.

66390

Discussion, consideration and approval to abate Hidalgo County Urban County prior year accounts receivable in the amount of $182.93.

Budget Appropriations:

66401

Pct 1 Rd. Maint. (1200):
a. Approval of certification of revenues as certified by the County Auditor for revenues received from Hidalgo County Drainage District No. 1 for reimbursements of labor and equipment.
b. Approval of 2018 appropriation in the amount of $61,758.13 to fund road expenditures.

66361

Elections Contract §31.100 (1100):
Approval of 2018 appropriation in the amount of $91,370.69 to fund salary negative amounts.

19.

Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

Hidalgo County

66436

Requesting approval of amendment no. 1 of Memorandum of Understanding between Hidalgo County and the Lower Rio Grande Valley Development Council in connection with shuttle services, as previously approved by CC on 07/31/18 (Al-65904) provided thru Valley Metro pending final review and approval as to legal form by HC District Attorney's-Civil Litigation Section.

Pct. 4

66434

Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of expenditure and acceptance and Approval of Supplemental Agreement No. 1 to Work Authorization No. 5 as submitted by B2Z Engineering (project engineer) for the purposes of a modification to (Exhibit B-1-“Scope of Work”) and (Exhibit D-1-Fee Proposal) with an “increase” of $ 48,681.12 to original fee proposal of $ 49,974.50 totaling $ 98,655.62, in connection to Project Specific: “Construction of Memorial Park Phase I” in HC Precinct No. 4, C-16-329-09-06.

Health & Human Services Dept.

66404

Acceptance and approval of the final negotiated contract with H-E-B RXtra Advantage for "Online Pharmacy Billing Services" for the Hidalgo County Health & Human Services Department.

Sheriff's Office

66411

Acceptance and approval of Change Order No. 1 with a "decrease" of <$7,498.62> from original contract price ($173,738.00) totaling ($166,239.38) as (submitted and recommended by project engineer Halff Associates, Inc.) for Hunt & Woodruff Construction Company, LLC in connection to ongoing project: "Conversion of Three (3) Existing Cells into Padded Security Cells at the Hidalgo County Jail" for the HC Sheriff's Office, Contract # 2017-301-TDL (PCA 3-100-14).

66180

A. Requesting an exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional services;

B. Presentation of scoring grid (for ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional architectural services for (project specific) Design of Detention Barracks to be constructed at current HC Adult Detention Facility;

Firms	The Warren Group	Gomez-Mendez & Saenz	ERO International	Haff & Associates
Total Scores
Ranking

C. Authority for the Purchasing Department to negotiate a professional architectural services agreement commencing with the No. 1 ranked firm selected by Commissioner's Court.

Co. Wide

66384

a. Presentation of the scoring and evaluation grids (for the purposes of ranking for award by CC) of the responses received in connection with the Request for Proposals (RFP's) for: "Section 125 Voluntary Insurance Products and Cobra Administration Services" for Hidalgo County (including all funding sources, programs, agencies & entities)" ;

b. Award of the "Section 125 Voluntary Insurance Products and COBRA Administration Services for Hidalgo County (including all funding sources, programs & entities)" for the following:

1. Accidental Plan:	________________________________________
2. Cancer Plan:	________________________________________
3. Critical Illness Plan:	________________________________________
4. Disability Plan:	________________________________________
5. Dental Plan:	________________________________________
6. Vision Plan:	________________________________________
7. Whole Life Plan:	________________________________________
8. Term Life Plan:	Reject sole response due to no competition and
	no current plan to compare with.

c. Authority to finalize and/or negotiate (if required) Agreement(s) for the Voluntary Insurance Products

d. Requesting authority to reject the Proposals received for COBRA Administration Services due to benefits offered not meeting current services.

20.

Open Forum

21.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

66438

C-0152-16-C; Santiago Zavala v. County of Hidalgo

66405

Claim of Beatriz Sandoval

22.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

23.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

66439

C-0152-16-C; Santiago Zavala v. County of Hidalgo

66406

Claim of Beatriz Sandoval

24.

Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed

25.

Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

26.

Adjourn