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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
August 21, 2018
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   District Attorney's Office:
 
A. 66107   DA-Victim Coordinator and Liaison Grant (VCLG) (1281)/Criminal DA (1100):
1. Approval to ratify electronic signature submitted on-line for the Victim Coordinator and Liaison Grant (VCLG) Fiscal Year 2019 contract. (2nd year of a two year contract application)
2. Approval to accept the VCLG in the amount of $42,000.00 effective 09/01/2018 through 08/31/2019.
3. Approval of certification of revenues as certified by the County Auditor for the FY 2019 VCLG.
4. Approval to appropriate the FY 2019 VCLG funds.
5. Approval to reclassify fringe benefits expenditures to the Criminal DA - General Fund Account.
 
B. 65940   Victim Coordinator and Liaison Grant (VCLG) (1281):
Approval to continue the payment of salaries for one (1) Victim Assistance Coordinator currently being paid by the VCLG grant pending the award of the 2018-2019 grant.
 
6.   County Clerk's Office - Arturo Guajardo, Jr.:
 
A. 66232   Approval to select additional alternate names for the 2018 Grievance Committee, pursuant to Texas Local Government Code Section 152.015.
 
7.   Constable Pct. #2:
 
A. 66155   Discussion, consideration, and approval to appoint Alonzo Reyes as a Deputy Constable by Constable Martin N. Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.011.
 
8.   Constable Pct. #3:
 
A. 66171   Constable Pct. 3 - STOP Truancy (1285)
1. Approval of certification of revenues, as certified by County Auditor.
2. Approval of appropriation of funds.
 
9.   Constable Pct. #4:
 
A. 66197   Constable Pct. #4 - LBSP (1284):
1. Authorization to accept the Approval Notice in reference to Local Border Security Program (LBSP) FY 2019 for the amount of $70,000.00.
2. Authorization and approval for a County Judge, as authorized official, to Electronically accept grant award form and related documents.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2019 Local Border Security Program (LBSP) Grant.
5. Approval to appropriate the budget for Constable Pct. #4 Office portion of the FY 2019 Local Border Security Program (LBSP) Grant in the amount of $70,000.00.
 
10.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 66193   Requesting approval of Request to Relocate an Official Texas Historical Marker from the Courthouse to Facilities Management Storage due to New Courthouse Construction with authority for Valde Guerra, Executive Officer to sign forms for the following:
1. Sal Del Rey, C.S.A.
2. Padre Miguel Hidalgo y Costilla
3. Hidalgo County (1936)
 
11.   Health & Human Services Department:
 
A.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
B.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
12.   Precinct #2 - Comm. Cantu:
 
A. 66177   1. Requesting authorization and approval to apply for water service with the City of Pharr for 5 Water Meters for the Pct 2 Regional Linear Park-Phase I from S. San Antonio Avenue to Ridge Road.
2. Approval of payment to the City of Pharr in the amount of $750.00 for the utility deposit to set up 5 water meters, for the Pct 2 Regional Linear Park-Phase I, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
 
13.   Precinct #3 - Comm. Flores:
 
A. 66152   Requesting approval of Release of Easement Parcel 37 - FM 494 Project (Shary Road).
 
14.   Precinct #4 - Comm. Palacios:
 
A. 66167   Discussion, consideration and authorization to purchase a 5.86 parcel of land lying in and being a part of Tract 84 of the San Salvador Del Tule Grant from La Muneca Ranches, L.L.C. for the Brewster Park Project in the amount of $144,097.40.
 
B. 66162   Discussion, consideration, and possible action authorizing Commissioner Joseph Palacios to submit correspondence to the VA Texas Coastal Bend Health Care System, Management Advisory Council and authority to nominate Hidalgo County Veteran’s Service Office employees Mr. Emilio De Los Santos and Mr. Alex Figueroa, as alternate, to serve on such advisory council.
 
15.   Budget & Management:
 
A. 66176   1. Submission of 2018 effective and rollback tax rates.
2. Discussion of 2018 planning calendar.
3. Discussion of 2018 tax rates.
4. Record vote on proposed 2018 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
 
B. 66194   Texas Vine Program (1283):
Discussion, consideration, and action to enter into a Service Agreement Renewal between Appriss and Hidalgo County for the period of September 1, 2017 to August 31, 2018 in the amount of $28,546.78 and authorization for County Judge to sign the required documents.
 
C. 66203   Request from the Rio Grande Regional Water Planning Group - LRGVDC for local contribution in the amount of $12,919.10 in support of Region M's Water Planning efforts
 
D.   Budget Appropriations:
 
1. 66195   CC Records Archive (1100):
Approval of appropriation of funds from the General Fund Restricted Fund Balance - CC Records Archive for CC Records Archive in the amount of $299,000.00 to fund the preservation of books.
 
16.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 66188  
Acceptance and approval of a rebate check number 2884454 from Office Depot [through awarded contract with The Cooperative Purchasing Network, aka, TCPN/ECOMM] 2017 rebate 55797022 dated 03/01/18 in the amount of $ 1,098.31.
 
2. 66211  
a. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $2,257,854.00) as submitted by project engineer, L&G Consulting Engineers, to provide "Engineering Services for preparation for the Traffic Impact Analysis, Environmental Assessment, Public Involvement, Schematic Design, Hydrologic Map, and Disposition of Bus 281 ROW at Courthouse Square for the Roadway and Drainage Improvement assoc. with the Bus 281/SH 107 Intersection Project," through Contract# C-16-199-07-19.

b. Pursuant to current contract with L&G Engineering (Article 14), a request by engineer approving the subcontracting of R.O.W. Surveying Services, LLC. and Ergonomic Transportation Solutions, Inc. in connection with Work Authorization No. 2 for the "Engineering Services for preparation for the Traffic Impact Analysis, Environmental Assessment, Public Involvement, Schematic Design, Hydrologic Map, and Disposition of Bus 281 ROW at Courthouse Square for the Roadway and Drainage Improvement assoc. with the Bus 281/SH 107 Intersection Project."
 
B.   Pct. 2
 
1. 66206  
Pursuant to Texas Constitution, Article 3, Sect. 52, requesting acceptance and approval of "Public Purpose" for the purchase of miscellaneous items [i.e. printed materials, supplies and other related items] which assist in the Precinct's efforts in disseminating information on road conditions, closures, paving/drainage improvements, educational and health awareness, public safety services and programs affecting the community including, but not limited to, the following upcoming events:
A. Ribbon Cutting for Pct. #2 - Regional Linear Park Project-Phase I;
B. Groundbreaking for Pct. #2 - Swimming Pool Project
C. Precinct Project Update Expo
D. P2 Comes 2 You Outreach Event
E. Community Resource Center's - Numerous Events
 
C.   Pct. 4
 
1. 66205   a. Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $ 1,582.600.00) as submitted by project engineer, L&G Engineering to provide [ROW Map, Schematic, PS&E and Consultant Construction Management Services] as required for ongoing Project Specific: "FM 1925 (from FM 907 (Alamo Rd) East to East of SH 68 (Uresti Street)--(SEG II, Sharp Road Realignment Limits North 5 Miles)" in Hidalgo County Precinct No. 4, under agreement# C-13-336-12-10.

b. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $ 1,531.580.00) as submitted by project engineer, L&G Engineering to provide [ROW Map, Schematic, PS&E and Consultant Construction Management Services] as required for ongoing Project Specific: "FM 1925 (from 1,500 ft. West of 10th Street to McColl Road)" within Hidalgo County Precinct No. 4, under agreement# C-15-110-03-31.

c. Pursuant to Article 14 of professional services agreement Nos. C-13-336-12-10 & C-15-110-03-31 with L&G Engineering, are requesting approval to engage the services of Sub-Contractors (R.O.W. Surveying Services, LLC & Ergonomic Transportation Solutions, Inc.) for services mentioned above on both WA2 & WA3.
 
D.   Health & Human Services Dept.
 
1. 66219  
Acceptance and approval of the final negotiated contract with H-E-B RXtra Advantage for "Online Pharmacy Billing Services" for the Hidalgo County Health & Human Services Department (subject to submittal of current insurance).
 
E.   Colonia Access Program Pct. 3
 
1. 66160  
A. Acceptance and approval of final construction contract (CC approved to award on 07-03-18) in the amount of $127,277.50 for contract No. C-CAP-18-168-07-03 for El Flaco Chiquito Subdivision between Hidalgo County and RDH Site & Concrete, LLC as submitted through project engineer Javier Hinojosa Engineering;

B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (Norma Ceballos) to execute change orders that involve..."an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor."
 
F.   Sheriff's Office
 
1. 66214  
A. Approval of exemption from competitive bidding requirements under Texas Local Government Code, Chapter/Section 262-024 (a)(4), a professional service;

B. Pursuant to the demonstrated competence under the Professional Procurement Act, Gov't Code 2254.003, acceptance and approval of negotiated engagement/agreements/contracts for the provision of "Physician Services for "New Hire Physical Exam & Urine Drug Screening" for the Hidalgo County Sheriff's Office with Sobia Nasir M.D.
 
2. 66213  
Approval to exercise the County's option to extend the first of two/1 year terms under contract # C-17-063-07-25 with Keefe Group, LLC d/b/a Keefe Supply Company for "Commissary Supplies for the Hidalgo County Adult Detention Facility Commissary" on an as-needed basis, for Hidalgo County Sheriff's Office under the same rates, terms & conditions. (Subject to submittal of HB1295 and current insurance)
 
17.   Open Forum
 
18.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 66150   CL-18-3678-A; Erasmo Garcia and Marta Elia Garcia v. Hidalgo County
 
19.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
20.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 66151   CL-18-3678-A; Erasmo Garcia and Marta Elia Garcia v. Hidalgo County
 
21.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
22.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
23.   Adjourn
 

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