1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 66161 2019 Budget Process: A. Submission of 2018 effective and rollback tax rates. B. Discussion of 2018 planning calendar. C. Discussion of 2018 tax rates D. Record vote on proposed 2018 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates. 6. 66196 Requesting approval to accept bids, and approval to execute Requirement Agreement with the sole responding vendor meeting all specified requirements, for RFB No.HCDD1-18-025A-07-12 "Pit Run Caliche", subject to legal review and compliance to HB1295. 7. 66198 Requesting approval to purchase of discharge & suction hoses, fittings, adapters, and Miscellaneous items, from XYLEM Dewatering Solutions, Inc., trough the Hidalgo County Drainage District No. 1 membership/participation with H-GAC awarded Contract No. CM02-17 in the total amount of $107,001.96 as per attached two quotes (subject to compliance to HB1295, if and when applicable). 8. 66200 Requesting approval to accept bids, and approval to execute Requirement Agreement with the sole responding vendor meeting all specified requirements, for RFB No.HCDD1-18-023A-07-12 "Concrete Mix and Related Items", subject to legal review and compliance to HB1295. 9. 66217 A. Request approval to create two temporary Student Engineering Assistant positions for the District's Engineering Department. Requirements for these slots are that they be University Civil Engineering students and will work for a period of four months - September through December of 2018, not to exceed 40 hours per week at the rate of $15.00 per hour. B. Request approval to exempt these two temporary positions and allow the General Manager and HCDD1 Engineering Team to select the candidates. C. Request Budget Amendment from the General Fund to fund the above mentioned position in the amount of $30,160 for salaries and fringes. 10. 66221 Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 in connection to the Professional Engineering Services Agreement No. C-HCDD1-17-014-06-24, with L&G Consulting Engineers, Inc., for the provision of additional Overall Project Management/Administration, and Coordination with State Agencies for Potential Funding for the Delta Water Management Project for an additional amount of $249,229.20 to Work Authorization No. 1. Subject to Legal Review and compliance to HB1295 (if applicable). 11. 66234 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: General Fund 110 - Budget: 006 Application for payment no. 1 in the amount of $98,883.00 from Jimenez Engineering Solutions LLC D/B/A International Consulting Engineers pertaining Construction Contract No. HCDD1-18-027-06-05 -Curry Drain Ditch Improvements-Road Crossings (Alamo Road, Tower Rd, Sharp Rd. and 83St.) Project Engineer: Jose Noe Saldivar, P.E-Hidalgo County Drainage District No. 1 PO#634762 12. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 66227 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al 13. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 66228 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al 14. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 15. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 16. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Call to Order
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. AI-66244 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. AI-66250 Presentation of Fund Information Report B. AI-66156 Discussion, consideration and approval to process the City of Mission 2017-2018 TIRZ payment, in the amount of $2,711,868.02 pursuant to the interlocal agreement between the City of Mission, Hidalgo County, and the Reinvestment Zone No. 1, City of Mission. 3. 2018 Intradepartmental Transfers: A. AI-66226 2018 - County Clerk (1100) B. AI-66223 2018 - District Clerk (1100) C. AI-66201 2018 - Health & Human Services Dept. / Clinics (1100) D. AI-66202 2018 - Health & Human Services Dept. / IMM (1293) E. AI-66216 2018 - Pct 1 Sanitation (1100) F. AI-66190 2018 - Pct 1 Adm (1200) G. AI-66220 2018 - CO2016 CW Mech Shop Facility Prj (1350) H. AI-66233 2018 - Pct 2 Rd Maint (1200) I. AI-66191 2018 - Pct 2 CRC Alamo (1100) J. AI-66185 2018 - Pct 2 Adm (1200) K. AI-66187 2018 - Pct 2 Parks (1100) L. AI-66186 2018 - CW Mech Shop (1200) M. AI-66225 2018 - Pct.4 Road Maint (1200) N. AI-66208 2018 - Pct.4 ICA UT (1100) O. AI-66184 2018 - Pct.4 CRC (1100) P. AI-66181 2018 - Pct.4 Parks (1100) Q. AI-66070 2018 - I.T. Department (1100 C.W.) R. AI-66140 2018 - Texas A&M AgriLife Extension Service (1100) S. AI-66163 2018 - 1115 WAIVER DSRIP (1100) T. AI-66166 2018 - Jail (1100) U. AI-66169 2018 - Pct.4 Brewster Park (1351) V. AI-66170 2018 - Planning Dept. (1100) W. AI-66148 2018 - 430th DC (1100) 4. 2018 Interdepartmental Transfers: A. AI-66143 Pct. #1: Approval of 2018 interdepartmental transfer from fund (1350) prog. (229) to prog. (257) in the amount of $70,000. B. AI-66210 TXDOT-Pct 2 Regional Linear Park Prj (1315): Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 CR653BR-Las Milpas@Fldwy Chnl to TxDOT-Pct 2 Regional Linear Park Project in the amount of $1,664.74 to fund project expenditures. C. AI-66212 CO2017 - Pct 2 Regional Linear Park Project (1351): Approval of 2018 interdepartmental transfer from CO2017-Pct 2 Cesar Chavez Rd Prj to CO2017-Pct 2 Regional Linear Park Project in the amount of $25,000.00 to fund project expenditures. D. AI-66183 Pct. 4 CRC-Memorial (1100): Approval of interdepartmental transfer from Pct.4 Sanitation (Program 001) to Pct.4 CRC-Memorial (Program 186) in the amount of $1,920.27. E. AI-66040 WIC Ineligible Costs (1100): Approval of 2018 interdepartmental transfer from County Wide Adm Contingency to WIC Ineligible Costs in the amount of $200.00 for invoice balances 5. Planning Department: A. AI-66230 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Budget & Management: C. Interfund transfers: 1. AI-66209 TxDOT Pct 2 Regional Park Prj (1315): Approval of 2018 inter-fund transfer from CO2017-Pct 2 Cesar Chavez Rd Prj (fund 1351) to TxDOT Pct 2 Regional Park Prj (fund 1315) in the amount of $111,683.00 to fund project expenditures. 7. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-66224 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of the following: WA#3 -L&G Consulting Engineers, Inc. in the amount of ($ 1,582.600.00) for engineering services required to proceed with [ROW Map, Schematic, PS&E and Consultant Construction Management Services] for: FM 1925 (from "FM 907 (Alamo Rd) East to East of SH. 68 (Uresti Street) --SEG II, Sharp Rd. Realignment with limits N. 5 Miles"-Precinct 4 WA#2 -L&G Consulting Engineers, Inc. in the amount of ($ 1,531.580.00) for engineering services required to proceed with [ROW Map, Schematic, PS&E and Consultant Construction Management Services] for: FM 1925 (from 1,500 ft. West of 10th Street to McColl Rd.)-Precinct 4 B. AI-66165 Approval of Application for Payment No. 15 in the amount of $27,611.32 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by the project engineer, Ricardo Gallaga, P.E. C. AI-66182 Fire Marshal: 1. Requesting the Surplus of weaponry (9 service handguns) for the purpose of disposition as trade-ins toward the purchase of new weapons including the removal of said items from their inventory after acquisition transaction complete; 2. Acceptance and approval of "single" source/quote from Sig Sauer [manufacturer of the weapon with re-sellers not authorized to offer trade-in against quote] for a final transaction total of $2,754.00 [cost less trade-ins detailed in supporting documentation]. D. AI-66192 Requesting approval of Work Authorization #2 in the amount of $547,208.00 under the current agreement with Jacobs Project Management Services Co. (C-16-267A-07-25), for the provision of Basic Commissioning Services under the Design, Construction, Testing, and Occupancy Phase for the Hidalgo County Courthouse Project. E. AI-66141 Pct. 2: Requesting approval of payment of Invoice #11327074 in the amount of $13,182.28 submitted by the project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-199-07-19 through (WA#1), for Pct 4 SH 107/BUS 281 Intersection & Drainage Improvement Project (at Courthouse Square & Outfall). F. AI-66146 Approval of the addition and deletion of Fuel cards/users including, but not limited to the following: 1. Hidalgo County Adult Probation - Add/Delete fuel cards 2. Hidalgo County Tax Office - Delete fuel card 3. Hidalgo County HIDTA Task Force - Delete Fuel Cards/Users 4. Hidalgo County Clerks Office - Add/Delete Fuel Card Users
A. AI-66153 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of August 1-15, 2018 in the amount of $45,336.08 and requesting approval of wire transfer. B. AI-66154 1. Approval of reimbursement in the amount of $950,560.83 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/02/18 to 08/15/18. 08/02-08/18 $488,214.00 08/09-15/18 $462,346.83 TOTAL $950,560.83 2. Approval of wire transfer to cover claims paid.
District Attorney's Office: A. AI-66107 DA-Victim Coordinator and Liaison Grant (VCLG) (1281)/Criminal DA (1100): 1. Approval to ratify electronic signature submitted on-line for the Victim Coordinator and Liaison Grant (VCLG) Fiscal Year 2019 contract. (2nd year of a two year contract application) 2. Approval to accept the VCLG in the amount of $42,000.00 effective 09/01/2018 through 08/31/2019. 3. Approval of certification of revenues as certified by the County Auditor for the FY 2019 VCLG. 4. Approval to appropriate the FY 2019 VCLG funds. 5. Approval to reclassify fringe benefits expenditures to the Criminal DA - General Fund Account. B. AI-65940 Victim Coordinator and Liaison Grant (VCLG) (1281): Approval to continue the payment of salaries for one (1) Victim Assistance Coordinator currently being paid by the VCLG grant pending the award of the 2018-2019 grant.
Budget & Management: A. AI-66176 1. Submission of 2018 effective and rollback tax rates. 2. Discussion of 2018 planning calendar. 3. Discussion of 2018 tax rates. 4. Record vote on proposed 2018 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
County Clerk's Office - Arturo Guajardo, Jr.: A. AI-66232 Approval to select additional alternate names for the 2018 Grievance Committee, pursuant to Texas Local Government Code Section 152.015.
Precinct #4 - Comm. Palacios: A. AI-66167 Discussion, consideration and authorization to purchase a 5.86 parcel of land lying in and being a part of Tract 84 of the San Salvador Del Tule Grant from La Muneca Ranches, L.L.C. for the Brewster Park Project in the amount of $144,097.40. B. AI-66162 Discussion, consideration, and possible action authorizing Commissioner Joseph Palacios to submit correspondence to the VA Texas Coastal Bend Health Care System, Management Advisory Council and authority to nominate Hidalgo County Veteran’s Service Office employees Mr. Emilio De Los Santos and Mr. Alex Figueroa, as alternate, to serve on such advisory council.
Constable Pct. #2: A. AI-66155 Discussion, consideration, and approval to appoint Alonzo Reyes as a Deputy Constable by Constable Martin N. Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.011.
Constable Pct. #3: A. AI-66171 Constable Pct. 3 - STOP Truancy (1285) 1. Approval of certification of revenues, as certified by County Auditor. 2. Approval of appropriation of funds.
Constable Pct. #4: A. AI-66197 Constable Pct. #4 - LBSP (1284): 1. Authorization to accept the Approval Notice in reference to Local Border Security Program (LBSP) FY 2019 for the amount of $70,000.00. 2. Authorization and approval for a County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2019 Local Border Security Program (LBSP) Grant. 5. Approval to appropriate the budget for Constable Pct. #4 Office portion of the FY 2019 Local Border Security Program (LBSP) Grant in the amount of $70,000.00.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-66193 Requesting approval of Request to Relocate an Official Texas Historical Marker from the Courthouse to Facilities Management Storage due to New Courthouse Construction with authority for Valde Guerra, Executive Officer to sign forms for the following: 1. Sal Del Rey, C.S.A. 2. Padre Miguel Hidalgo y Costilla 3. Hidalgo County (1936)
Health & Human Services Department: A. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures B. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Precinct #2 - Comm. Cantu: A. AI-66177 1. Requesting authorization and approval to apply for water service with the City of Pharr for 5 Water Meters for the Pct 2 Regional Linear Park-Phase I from S. San Antonio Avenue to Ridge Road. 2. Approval of payment to the City of Pharr in the amount of $750.00 for the utility deposit to set up 5 water meters, for the Pct 2 Regional Linear Park-Phase I, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Precinct #3 - Comm. Flores: A. AI-66152 Requesting approval of Release of Easement Parcel 37 - FM 494 Project (Shary Road).
B. AI-66194 Texas Vine Program (1283): Discussion, consideration, and action to enter into a Service Agreement Renewal between Appriss and Hidalgo County for the period of September 1, 2017 to August 31, 2018 in the amount of $28,546.78 and authorization for County Judge to sign the required documents. C. AI-66203 Request from the Rio Grande Regional Water Planning Group - LRGVDC for local contribution in the amount of $12,919.10 in support of Region M's Water Planning efforts D. Budget Appropriations: 1. AI-66195 CC Records Archive (1100): Approval of appropriation of funds from the General Fund Restricted Fund Balance - CC Records Archive for CC Records Archive in the amount of $299,000.00 to fund the preservation of books.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-66188 Acceptance and approval of a rebate check number 2884454 from Office Depot [through awarded contract with The Cooperative Purchasing Network, aka, TCPN/ECOMM] 2017 rebate 55797022 dated 03/01/18 in the amount of $ 1,098.31. 2. AI-66211 a. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $2,257,854.00) as submitted by project engineer, L&G Consulting Engineers, to provide "Engineering Services for preparation for the Traffic Impact Analysis, Environmental Assessment, Public Involvement, Schematic Design, Hydrologic Map, and Disposition of Bus 281 ROW at Courthouse Square for the Roadway and Drainage Improvement assoc. with the Bus 281/SH 107 Intersection Project," through Contract# C-16-199-07-19. b. Pursuant to current contract with L&G Engineering (Article 14), a request by engineer approving the subcontracting of R.O.W. Surveying Services, LLC. and Ergonomic Transportation Solutions, Inc. in connection with Work Authorization No. 2 for the "Engineering Services for preparation for the Traffic Impact Analysis, Environmental Assessment, Public Involvement, Schematic Design, Hydrologic Map, and Disposition of Bus 281 ROW at Courthouse Square for the Roadway and Drainage Improvement assoc. with the Bus 281/SH 107 Intersection Project." B. Pct. 2 1. AI-66206 Pursuant to Texas Constitution, Article 3, Sect. 52, requesting acceptance and approval of "Public Purpose" for the purchase of miscellaneous items [i.e. printed materials, supplies and other related items] which assist in the Precinct's efforts in disseminating information on road conditions, closures, paving/drainage improvements, educational and health awareness, public safety services and programs affecting the community including, but not limited to, the following upcoming events: A. Ribbon Cutting for Pct. #2 - Regional Linear Park Project-Phase I; B. Groundbreaking for Pct. #2 - Swimming Pool Project C. Precinct Project Update Expo D. P2 Comes 2 You Outreach Event E. Community Resource Center's - Numerous Events C. Pct. 4 1. AI-66205 a. Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $ 1,582.600.00) as submitted by project engineer, L&G Engineering to provide [ROW Map, Schematic, PS&E and Consultant Construction Management Services] as required for ongoing Project Specific: "FM 1925 (from FM 907 (Alamo Rd) East to East of SH 68 (Uresti Street)--(SEG II, Sharp Road Realignment Limits North 5 Miles)" in Hidalgo County Precinct No. 4, under agreement# C-13-336-12-10. b. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $ 1,531.580.00) as submitted by project engineer, L&G Engineering to provide [ROW Map, Schematic, PS&E and Consultant Construction Management Services] as required for ongoing Project Specific: "FM 1925 (from 1,500 ft. West of 10th Street to McColl Road)" within Hidalgo County Precinct No. 4, under agreement# C-15-110-03-31. c. Pursuant to Article 14 of professional services agreement Nos. C-13-336-12-10 & C- 15-110-03-31 with L&G Engineering, are requesting approval to engage the services of Sub-Contractors (R.O.W. Surveying Services, LLC & Ergonomic Transportation Solutions, Inc.) for services mentioned above on both WA2 & WA3. D. Health & Human Services Dept. 1. AI-66219 Acceptance and approval of the final negotiated contract with H-E-B RXtra Advantage for "Online Pharmacy Billing Services" for the Hidalgo County Health & Human Services Department (subject to submittal of current insurance). E. Colonia Access Program Pct. 3 1. AI-66160 A. Acceptance and approval of final construction contract (CC approved to award on 07-03-18) in the amount of $127,277.50 for contract No. C-CAP-18-168-07-03 for El Flaco Chiquito Subdivision between Hidalgo County and RDH Site & Concrete, LLC as submitted through project engineer Javier Hinojosa Engineering; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (Norma Ceballos) to execute change orders that involve..."an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor." F. Sheriff's Office 1. AI-66214 A. Approval of exemption from competitive bidding requirements under Texas Local Government Code, Chapter/Section 262-024 (a)(4), a professional service; B. Pursuant to the demonstrated competence under the Professional Procurement Act, Gov't Code 2254.003, acceptance and approval of negotiated engagement/agreements/contracts for the provision of "Physician Services for "New Hire Physical Exam & Urine Drug Screening" for the Hidalgo County Sheriff's Office with Sobia Nasir M.D. 2. AI-66213 Approval to exercise the County's option to extend the first of two/1 year terms under contract # C-17-063-07-25 with Keefe Group, LLC d/b/a Keefe Supply Company for "Commissary Supplies for the Hidalgo County Adult Detention Facility Commissary" on an as-needed basis, for Hidalgo County Sheriff's Office under the same rates, terms & conditions. (Subject to submittal of HB1295 and current insurance)
Open Forum
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
20. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-66151 CL-18-3678-A; Erasmo Garcia and Marta Elia Garcia v. Hidalgo County 23. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 66161 2019 Budget Process: A. Submission of 2018 effective and rollback tax rates. B. Discussion of 2018 planning calendar. C. Discussion of 2018 tax rates D. Record vote on proposed 2018 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates. 6. 66196 Requesting approval to accept bids, and approval to execute Requirement Agreement with the sole responding vendor meeting all specified requirements, for RFB No.HCDD1-18-025A-07-12 "Pit Run Caliche", subject to legal review and compliance to HB1295. 7. 66198 Requesting approval to purchase of discharge & suction hoses, fittings, adapters, and Miscellaneous items, from XYLEM Dewatering Solutions, Inc., trough the Hidalgo County Drainage District No. 1 membership/participation with H-GAC awarded Contract No. CM02-17 in the total amount of $107,001.96 as per attached two quotes (subject to compliance to HB1295, if and when applicable). 8. 66200 Requesting approval to accept bids, and approval to execute Requirement Agreement with the sole responding vendor meeting all specified requirements, for RFB No.HCDD1-18-023A-07-12 "Concrete Mix and Related Items", subject to legal review and compliance to HB1295. 9. 66217 A. Request approval to create two temporary Student Engineering Assistant positions for the District's Engineering Department. Requirements for these slots are that they be University Civil Engineering students and will work for a period of four months - September through December of 2018, not to exceed 40 hours per week at the rate of $15.00 per hour. B. Request approval to exempt these two temporary positions and allow the General Manager and HCDD1 Engineering Team to select the candidates. C. Request Budget Amendment from the General Fund to fund the above mentioned position in the amount of $30,160 for salaries and fringes. 10. 66221 Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 in connection to the Professional Engineering Services Agreement No. C-HCDD1-17-014-06-24, with L&G Consulting Engineers, Inc., for the provision of additional Overall Project Management/Administration, and Coordination with State Agencies for Potential Funding for the Delta Water Management Project for an additional amount of $249,229.20 to Work Authorization No. 1. Subject to Legal Review and compliance to HB1295 (if applicable). 11. 66234 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: General Fund 110 - Budget: 006 Application for payment no. 1 in the amount of $98,883.00 from Jimenez Engineering Solutions LLC D/B/A International Consulting Engineers pertaining Construction Contract No. HCDD1-18-027-06-05 -Curry Drain Ditch Improvements-Road Crossings (Alamo Road, Tower Rd, Sharp Rd. and 83St.) Project Engineer: Jose Noe Saldivar, P.E-Hidalgo County Drainage District No. 1 PO#634762 12. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 66227 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al 13. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 66228 Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al 14. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 15. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 16. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Call to Order
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. AI-66244 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. AI-66250 Presentation of Fund Information Report B. AI-66156 Discussion, consideration and approval to process the City of Mission 2017-2018 TIRZ payment, in the amount of $2,711,868.02 pursuant to the interlocal agreement between the City of Mission, Hidalgo County, and the Reinvestment Zone No. 1, City of Mission. 3. 2018 Intradepartmental Transfers: A. AI-66226 2018 - County Clerk (1100) B. AI-66223 2018 - District Clerk (1100) C. AI-66201 2018 - Health & Human Services Dept. / Clinics (1100) D. AI-66202 2018 - Health & Human Services Dept. / IMM (1293) E. AI-66216 2018 - Pct 1 Sanitation (1100) F. AI-66190 2018 - Pct 1 Adm (1200) G. AI-66220 2018 - CO2016 CW Mech Shop Facility Prj (1350) H. AI-66233 2018 - Pct 2 Rd Maint (1200) I. AI-66191 2018 - Pct 2 CRC Alamo (1100) J. AI-66185 2018 - Pct 2 Adm (1200) K. AI-66187 2018 - Pct 2 Parks (1100) L. AI-66186 2018 - CW Mech Shop (1200) M. AI-66225 2018 - Pct.4 Road Maint (1200) N. AI-66208 2018 - Pct.4 ICA UT (1100) O. AI-66184 2018 - Pct.4 CRC (1100) P. AI-66181 2018 - Pct.4 Parks (1100) Q. AI-66070 2018 - I.T. Department (1100 C.W.) R. AI-66140 2018 - Texas A&M AgriLife Extension Service (1100) S. AI-66163 2018 - 1115 WAIVER DSRIP (1100) T. AI-66166 2018 - Jail (1100) U. AI-66169 2018 - Pct.4 Brewster Park (1351) V. AI-66170 2018 - Planning Dept. (1100) W. AI-66148 2018 - 430th DC (1100) 4. 2018 Interdepartmental Transfers: A. AI-66143 Pct. #1: Approval of 2018 interdepartmental transfer from fund (1350) prog. (229) to prog. (257) in the amount of $70,000. B. AI-66210 TXDOT-Pct 2 Regional Linear Park Prj (1315): Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 CR653BR-Las Milpas@Fldwy Chnl to TxDOT-Pct 2 Regional Linear Park Project in the amount of $1,664.74 to fund project expenditures. C. AI-66212 CO2017 - Pct 2 Regional Linear Park Project (1351): Approval of 2018 interdepartmental transfer from CO2017-Pct 2 Cesar Chavez Rd Prj to CO2017-Pct 2 Regional Linear Park Project in the amount of $25,000.00 to fund project expenditures. D. AI-66183 Pct. 4 CRC-Memorial (1100): Approval of interdepartmental transfer from Pct.4 Sanitation (Program 001) to Pct.4 CRC-Memorial (Program 186) in the amount of $1,920.27. E. AI-66040 WIC Ineligible Costs (1100): Approval of 2018 interdepartmental transfer from County Wide Adm Contingency to WIC Ineligible Costs in the amount of $200.00 for invoice balances 5. Planning Department: A. AI-66230 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Budget & Management: C. Interfund transfers: 1. AI-66209 TxDOT Pct 2 Regional Park Prj (1315): Approval of 2018 inter-fund transfer from CO2017-Pct 2 Cesar Chavez Rd Prj (fund 1351) to TxDOT Pct 2 Regional Park Prj (fund 1315) in the amount of $111,683.00 to fund project expenditures. 7. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-66224 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of the following: WA#3 -L&G Consulting Engineers, Inc. in the amount of ($ 1,582.600.00) for engineering services required to proceed with [ROW Map, Schematic, PS&E and Consultant Construction Management Services] for: FM 1925 (from "FM 907 (Alamo Rd) East to East of SH. 68 (Uresti Street) --SEG II, Sharp Rd. Realignment with limits N. 5 Miles"-Precinct 4 WA#2 -L&G Consulting Engineers, Inc. in the amount of ($ 1,531.580.00) for engineering services required to proceed with [ROW Map, Schematic, PS&E and Consultant Construction Management Services] for: FM 1925 (from 1,500 ft. West of 10th Street to McColl Rd.)-Precinct 4 B. AI-66165 Approval of Application for Payment No. 15 in the amount of $27,611.32 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by the project engineer, Ricardo Gallaga, P.E. C. AI-66182 Fire Marshal: 1. Requesting the Surplus of weaponry (9 service handguns) for the purpose of disposition as trade-ins toward the purchase of new weapons including the removal of said items from their inventory after acquisition transaction complete; 2. Acceptance and approval of "single" source/quote from Sig Sauer [manufacturer of the weapon with re-sellers not authorized to offer trade-in against quote] for a final transaction total of $2,754.00 [cost less trade-ins detailed in supporting documentation]. D. AI-66192 Requesting approval of Work Authorization #2 in the amount of $547,208.00 under the current agreement with Jacobs Project Management Services Co. (C-16-267A-07-25), for the provision of Basic Commissioning Services under the Design, Construction, Testing, and Occupancy Phase for the Hidalgo County Courthouse Project. E. AI-66141 Pct. 2: Requesting approval of payment of Invoice #11327074 in the amount of $13,182.28 submitted by the project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-199-07-19 through (WA#1), for Pct 4 SH 107/BUS 281 Intersection & Drainage Improvement Project (at Courthouse Square & Outfall). F. AI-66146 Approval of the addition and deletion of Fuel cards/users including, but not limited to the following: 1. Hidalgo County Adult Probation - Add/Delete fuel cards 2. Hidalgo County Tax Office - Delete fuel card 3. Hidalgo County HIDTA Task Force - Delete Fuel Cards/Users 4. Hidalgo County Clerks Office - Add/Delete Fuel Card Users
A. AI-66153 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of August 1-15, 2018 in the amount of $45,336.08 and requesting approval of wire transfer. B. AI-66154 1. Approval of reimbursement in the amount of $950,560.83 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/02/18 to 08/15/18. 08/02-08/18 $488,214.00 08/09-15/18 $462,346.83 TOTAL $950,560.83 2. Approval of wire transfer to cover claims paid.
District Attorney's Office: A. AI-66107 DA-Victim Coordinator and Liaison Grant (VCLG) (1281)/Criminal DA (1100): 1. Approval to ratify electronic signature submitted on-line for the Victim Coordinator and Liaison Grant (VCLG) Fiscal Year 2019 contract. (2nd year of a two year contract application) 2. Approval to accept the VCLG in the amount of $42,000.00 effective 09/01/2018 through 08/31/2019. 3. Approval of certification of revenues as certified by the County Auditor for the FY 2019 VCLG. 4. Approval to appropriate the FY 2019 VCLG funds. 5. Approval to reclassify fringe benefits expenditures to the Criminal DA - General Fund Account. B. AI-65940 Victim Coordinator and Liaison Grant (VCLG) (1281): Approval to continue the payment of salaries for one (1) Victim Assistance Coordinator currently being paid by the VCLG grant pending the award of the 2018-2019 grant.
Budget & Management: A. AI-66176 1. Submission of 2018 effective and rollback tax rates. 2. Discussion of 2018 planning calendar. 3. Discussion of 2018 tax rates. 4. Record vote on proposed 2018 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
County Clerk's Office - Arturo Guajardo, Jr.: A. AI-66232 Approval to select additional alternate names for the 2018 Grievance Committee, pursuant to Texas Local Government Code Section 152.015.
Precinct #4 - Comm. Palacios: A. AI-66167 Discussion, consideration and authorization to purchase a 5.86 parcel of land lying in and being a part of Tract 84 of the San Salvador Del Tule Grant from La Muneca Ranches, L.L.C. for the Brewster Park Project in the amount of $144,097.40. B. AI-66162 Discussion, consideration, and possible action authorizing Commissioner Joseph Palacios to submit correspondence to the VA Texas Coastal Bend Health Care System, Management Advisory Council and authority to nominate Hidalgo County Veteran’s Service Office employees Mr. Emilio De Los Santos and Mr. Alex Figueroa, as alternate, to serve on such advisory council.
Constable Pct. #2: A. AI-66155 Discussion, consideration, and approval to appoint Alonzo Reyes as a Deputy Constable by Constable Martin N. Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.011.
Constable Pct. #3: A. AI-66171 Constable Pct. 3 - STOP Truancy (1285) 1. Approval of certification of revenues, as certified by County Auditor. 2. Approval of appropriation of funds.
Constable Pct. #4: A. AI-66197 Constable Pct. #4 - LBSP (1284): 1. Authorization to accept the Approval Notice in reference to Local Border Security Program (LBSP) FY 2019 for the amount of $70,000.00. 2. Authorization and approval for a County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2019 Local Border Security Program (LBSP) Grant. 5. Approval to appropriate the budget for Constable Pct. #4 Office portion of the FY 2019 Local Border Security Program (LBSP) Grant in the amount of $70,000.00.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-66193 Requesting approval of Request to Relocate an Official Texas Historical Marker from the Courthouse to Facilities Management Storage due to New Courthouse Construction with authority for Valde Guerra, Executive Officer to sign forms for the following: 1. Sal Del Rey, C.S.A. 2. Padre Miguel Hidalgo y Costilla 3. Hidalgo County (1936)
Health & Human Services Department: A. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures B. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Precinct #2 - Comm. Cantu: A. AI-66177 1. Requesting authorization and approval to apply for water service with the City of Pharr for 5 Water Meters for the Pct 2 Regional Linear Park-Phase I from S. San Antonio Avenue to Ridge Road. 2. Approval of payment to the City of Pharr in the amount of $750.00 for the utility deposit to set up 5 water meters, for the Pct 2 Regional Linear Park-Phase I, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Precinct #3 - Comm. Flores: A. AI-66152 Requesting approval of Release of Easement Parcel 37 - FM 494 Project (Shary Road).
B. AI-66194 Texas Vine Program (1283): Discussion, consideration, and action to enter into a Service Agreement Renewal between Appriss and Hidalgo County for the period of September 1, 2017 to August 31, 2018 in the amount of $28,546.78 and authorization for County Judge to sign the required documents. C. AI-66203 Request from the Rio Grande Regional Water Planning Group - LRGVDC for local contribution in the amount of $12,919.10 in support of Region M's Water Planning efforts D. Budget Appropriations: 1. AI-66195 CC Records Archive (1100): Approval of appropriation of funds from the General Fund Restricted Fund Balance - CC Records Archive for CC Records Archive in the amount of $299,000.00 to fund the preservation of books.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-66188 Acceptance and approval of a rebate check number 2884454 from Office Depot [through awarded contract with The Cooperative Purchasing Network, aka, TCPN/ECOMM] 2017 rebate 55797022 dated 03/01/18 in the amount of $ 1,098.31. 2. AI-66211 a. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $2,257,854.00) as submitted by project engineer, L&G Consulting Engineers, to provide "Engineering Services for preparation for the Traffic Impact Analysis, Environmental Assessment, Public Involvement, Schematic Design, Hydrologic Map, and Disposition of Bus 281 ROW at Courthouse Square for the Roadway and Drainage Improvement assoc. with the Bus 281/SH 107 Intersection Project," through Contract# C-16-199-07-19. b. Pursuant to current contract with L&G Engineering (Article 14), a request by engineer approving the subcontracting of R.O.W. Surveying Services, LLC. and Ergonomic Transportation Solutions, Inc. in connection with Work Authorization No. 2 for the "Engineering Services for preparation for the Traffic Impact Analysis, Environmental Assessment, Public Involvement, Schematic Design, Hydrologic Map, and Disposition of Bus 281 ROW at Courthouse Square for the Roadway and Drainage Improvement assoc. with the Bus 281/SH 107 Intersection Project." B. Pct. 2 1. AI-66206 Pursuant to Texas Constitution, Article 3, Sect. 52, requesting acceptance and approval of "Public Purpose" for the purchase of miscellaneous items [i.e. printed materials, supplies and other related items] which assist in the Precinct's efforts in disseminating information on road conditions, closures, paving/drainage improvements, educational and health awareness, public safety services and programs affecting the community including, but not limited to, the following upcoming events: A. Ribbon Cutting for Pct. #2 - Regional Linear Park Project-Phase I; B. Groundbreaking for Pct. #2 - Swimming Pool Project C. Precinct Project Update Expo D. P2 Comes 2 You Outreach Event E. Community Resource Center's - Numerous Events C. Pct. 4 1. AI-66205 a. Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $ 1,582.600.00) as submitted by project engineer, L&G Engineering to provide [ROW Map, Schematic, PS&E and Consultant Construction Management Services] as required for ongoing Project Specific: "FM 1925 (from FM 907 (Alamo Rd) East to East of SH 68 (Uresti Street)--(SEG II, Sharp Road Realignment Limits North 5 Miles)" in Hidalgo County Precinct No. 4, under agreement# C-13-336-12-10. b. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $ 1,531.580.00) as submitted by project engineer, L&G Engineering to provide [ROW Map, Schematic, PS&E and Consultant Construction Management Services] as required for ongoing Project Specific: "FM 1925 (from 1,500 ft. West of 10th Street to McColl Road)" within Hidalgo County Precinct No. 4, under agreement# C-15-110-03-31. c. Pursuant to Article 14 of professional services agreement Nos. C-13-336-12-10 & C- 15-110-03-31 with L&G Engineering, are requesting approval to engage the services of Sub-Contractors (R.O.W. Surveying Services, LLC & Ergonomic Transportation Solutions, Inc.) for services mentioned above on both WA2 & WA3. D. Health & Human Services Dept. 1. AI-66219 Acceptance and approval of the final negotiated contract with H-E-B RXtra Advantage for "Online Pharmacy Billing Services" for the Hidalgo County Health & Human Services Department (subject to submittal of current insurance). E. Colonia Access Program Pct. 3 1. AI-66160 A. Acceptance and approval of final construction contract (CC approved to award on 07-03-18) in the amount of $127,277.50 for contract No. C-CAP-18-168-07-03 for El Flaco Chiquito Subdivision between Hidalgo County and RDH Site & Concrete, LLC as submitted through project engineer Javier Hinojosa Engineering; B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee (Norma Ceballos) to execute change orders that involve..."an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor." F. Sheriff's Office 1. AI-66214 A. Approval of exemption from competitive bidding requirements under Texas Local Government Code, Chapter/Section 262-024 (a)(4), a professional service; B. Pursuant to the demonstrated competence under the Professional Procurement Act, Gov't Code 2254.003, acceptance and approval of negotiated engagement/agreements/contracts for the provision of "Physician Services for "New Hire Physical Exam & Urine Drug Screening" for the Hidalgo County Sheriff's Office with Sobia Nasir M.D. 2. AI-66213 Approval to exercise the County's option to extend the first of two/1 year terms under contract # C-17-063-07-25 with Keefe Group, LLC d/b/a Keefe Supply Company for "Commissary Supplies for the Hidalgo County Adult Detention Facility Commissary" on an as-needed basis, for Hidalgo County Sheriff's Office under the same rates, terms & conditions. (Subject to submittal of HB1295 and current insurance)
Open Forum
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
20. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-66151 CL-18-3678-A; Erasmo Garcia and Marta Elia Garcia v. Hidalgo County 23. Adjourn