1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 65797 Consider and approve a resolution authorizing issuance, sale and delivery of Hidalgo County Drainage District No. 1 Unlimited Tax Refunding Bonds, Series 2018; payable from the levy of a direct and continuing unlimited annual ad valorem tax pursuant to the provisions of Chapter 56, Texas Water Code; authorizing the refunding of certain outstanding obligations; authorizing the execution of a bond purchase contract; execution of an escrow and trust agreement, and making other provisions regarding such bonds and matters incident thereto. 6. 65742 Request approval of the District's Rerate exposure summary for 2017-2018 with Texas Municipal League (TML) for General Liability, Physical Damage, Property Equipment and Worker's Compensation. 7. 65790 Requesting approval of Change Order No. 1 in connection with the project -"Curry Drain Ditch Improvements-Road Crossings(Alamo Rd., Tower Rd., Sharp Rd., and 83 St.)" (C-HCDD1-18-027-06-05) reflecting an increase in the amount of $68,050.00 and additional Sixty (60) calendar days, from contracted vendor, Jimenez Engineering Solutions dba International Consulting Engineers (ICE), and as recommended by project engineer, Noe Saldivar, P.E., with authority for General Manager, Mr. Raul E. Sesin, P.E., CFM, to execute document, subject to compliance with HB1295. 8. 65870 Requesting approval to accept bids and approval to execute Requirements Agreements with multiple vendors submitting the lowest and best bid meeting all specified requirements for RFB No.HCDD1-18-032-06-13 "Storm Drain Pipes and Related Items", subject to legal review and compliance to HB1295 9. 65891 A.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with Halff Associates, Inc., as it relates to Professional Engineering Services related to the project: "Flood Evaluation for Pct. 1 -June 2018 Rain Event". Approved for negotiations by HCDD1 Board of Directors on July 3rd, 2018 (AI# 65484); B.) Pursuant to the Board's Approval of Professional Agreement with Halff Associates, Inc., requesting approval of Work Authorization No. 1 in the amount of $149,722.00, to provide Engineering Services for Phase I -Flood Evaluation for Pct. 1 -June 2018 Rain Event", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-18-041-07-31 WA-1). 10. 65899 Acceptance and approval of "Second Amendment" to Agreement between Hidalgo County Drainage District No. 1, and Construction Manager, Bullard Construction, Inc., for the New Administration Building (C-HCDD1-18-002-05-22), to reflect a correction in the percentage witheld as retainage in order to comply with applicable law (subject to Legal review and compliance to HB1295). 11. 65907 Requesting approval of claim for Invoice No. 7738 in the amount of $3,563 to Chemical Response & Remediation Contractors relating to incident requiring chemical spill clean up dated May 23, 2018. Claim to TML has been submitted. 12. 65910 Acceptance and approval of final Consulting Services Agreement for "Public Relations and Communications Consulting Services", with Karina Cardoza dba Absolute Business Consulting Group, awarded vendor, through District's membership/participation in Region 8 Education Service Center -The Interlocal Purchasing System (TIPS) with authority to execute agreement subject to legal counsel's final review as to form including compliance with Form 1295. (C-HCDD1-18-044-07-31). 13. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 65920 C-2695-18-I; Southwestern Bell Telephone Co. dba AT&T Texas v. Hidalgo County, DD#1, RDH Site & Concrete, LLC 14. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 65921 C-2695-18-I; Southwestern Bell Telephone Co. dba AT&T Texas v. Hidalgo County, DD#1, RDH Site & Concrete, LLC 15. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 16. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 17. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report B. 65844 Discussion, consideration and approval to process the City of Alamo 2017-2018 TIRZ payment, in the amount of $72,153.14, pursuant to the interlocal agreement between the City of Alamo, Hidalgo County, and the Reinvestment Zone No. 1, City of Alamo. 3. 2018 Intradepartmental Transfers: B. 65901 2018 - Constable Pct. #2 (1100) C. 65902 2018 - Fire Marshal (1100) D. 65895 2018 - JP Pct. 2, Pl 2 (1100) E. 65876 2018 - County Clerk's (1100) F. 65888 2018 Justice Crt Bldg Sec (1245) G. 65889 2018 Public Affairs (1100) H. 65878 2018 - Facilities Management (1100) I. 65845 2018 - Emergency Management (1100) J. 65853 2018 - Pct. 3 Parks (1100) K. 65854 2018 - Pct. 3 Sanitation (1100) L. 65846 2018 - Constable Pct. 3 - (1100) M. 65849 2018 - Auditor's Office (1100) N. 65828 2018 - Constable Precinct 4 (1100) O. 65818 2018 - District Clerk (1100) P. 65822 2018 - Executive Office (1100) Q. 65808 2018 - Health & Human Services Dept. / H.D. Adm (1293) R. 65783 2018 - Pct 1 Parks (1100) S. 65897 2018 Pct. 1 - R&B (1200) T. 65760 2018 - Pct 1 Adm (1200) U. 65737 2018 - Pct 1 Sanitation (1100) V. 65862 2018 - Pct 2 Parks (1100) W. 65852 2018 - Pct 2 CRC Alamo (1100) X. 65784 2018 - Pct 2 Rd Maint (1200) Y. 65781 2018 - Pct.4 Parks (1100) Z. 65782 2018 - Pct.4 CRC (1100) AA. 65780 2018 - Pct.4 Sanitation (1100) BB. 65779 2018 - Pct.4 Road Maint (1200) CC. 65778 2018 - Pct.4 Admin (1200) DD. 65758 2018 - Constable Pct. 1 (1100) EE. 65775 2018 - HIDTA 2017 Grant (1291) FF. 65771 2018 - HIDTA 2017 Grant (1291) GG. 65777 2018 - Adult Probation - General Fund HH. 65793 2018 - 389th District Court (1100) II. 65786 2018 - Elections LIT (1283) 2016-Chapter 19 JJ. 65751 2018 - Elections (1100) 4. 2018 Interdepartmental Transfers: A. 65890 Constable Pct.2 (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct.2 in the total amount of $4,006.46. B. 65882 1. Approval of 2018 interdepartmental transfer from CO2016-Pct 3 Liberty/Tom Gill (program 100) to CO2016-Pct 3 Mile 3 (FM2221 to Tom Gill) (program 123) in the amount of $121,851.43 . 2. Approval of 2018 interdepartmental transfer from CO2017-Pct 3 Liberty Rd (US83 to FM 2221) (program 100 ) and Pct 3 Machinery & Equipment (program 122) to CO2017-Pct 3 Mile 3 (FM2221 to Tom Gill) (program 123) in the amount of $1,149,826.57. C. 65851 Approval of 2018 interdepartmental transfer from fund 1100 DBM program (001) to Facilities Management CO WIDE program (050) in the amount of $2,984.55 D. 65842 Pct. 1 Admin. (1200): Approval of 2018 interdepartmental transfer from Pct. 1 Rd. Maintenance prog. (005) to Pct. 1 Adm. prog. (004), in the amount of $5,000.00. 5. Planning Department: A. 65837 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 65613 District Clerk Fee report for the month of June 2018 $411,549.35 7. Executive Office: A. 65874 Requesting authority to purchase GPS units/service for new vehicles from Unicom Government, Inc. through Contract 4400006645-US Communities, Quote #QUT5194285 for a yearly total of $1,368.21 for the following: Health 1 unit $16.07 per monthly service Facilities Management 1 unit $16.07 per monthly service Planning 1 unit $16.07 per monthly service B. 65749 Approval of 457 plan hardship withdrawal request for employee #114723 8. Tax Refunds: A. 65754 Account Number Payer Amount C0555.00.000.0001.00 Heritage Village $23,494.83 R0180.02.000.0002.00 Hometel LTD $3,829.98 S2982.99.000.0008.00 Conn's $21,173.97 T2100.00.242.0014.04 Neeka Investments LLC $11,136.40 B. 65724 Account Number Payer Amount M2350.05.000.0008.00 AEF PLATING LLC $2,939.93 C. 65732 Account Number Payer Amount H2550.00.007.0005.06 Ma Ambe Limited Partnership $7,157.24 K3353.00.000.0010.00 Agroexport LLC $2,844.79 M3550.99.022.0001.06 Autozone $5,014.79 R3052.00.001.0003.00 Alfa Mercedes Hospitality LLC $24,198.14 S6765.00.000.0001.00 Owl Ventures LTD $13,973.77 T6400.03.000.000A.00 National Tax Search LLC $17,546.55 D. 65723 Account Number Payer Amount L0400.00.022.0003.00 SAENZ BROTHERS CONSTRUCTION SA $2,682.08 P3650.01.000.0004.00 CORELOGIC $2,965.04 P3650.01.000.0004.00 CORELOGIC $2,831.52 T4743.00.000.0068.00 WELLS FARGO $2,792.47 9. Membership Dues/Certifications: B. 65839 District Clerk (1100): Requesting approval to pay the following 2018 membership fees for District Clerk Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor: 1) 2018 County & District Clerks' Association of Texas (CDCAT) $125.00 (req. no.376248) C. 65848 County Clerk: Requesting approval to pay the 2018-19 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. D. 65773 County Clerk: Requesting approval to pay the County and District Clerks' Association of Texas (CDCAT) membership dues for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00 and the Affiliate membership dues for Mrs. Annette Muñiz, Chief Deputy, in the amount of $50.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. E. 65829 County Commissioners (1100): Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following: VENDOR YEAR AMOUNT ACCT. # REQ. # NALEO 2018 $ 100.00 8-1100-413-30-125-004-0-810 376215 F. 65757 Fire Marshal: Requesting approval to pay required license renewal fee in the amount of $150.00 to the Texas Commission on Fire Protection for the Hidalgo County Fire Marshal's Office, with authorization for County Treasurer to issue payment once auditing procedures are completed by the Hidalgo County Auditor. G. 65691 District Attorney (1100): Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCCA) for the following employees: Norma De La Rosa, Linda Marie Greenwood, Rosendo Reyes and Robert Vina III, in the amount of $225.00 (Requisition #375481), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor. 10. Urban County: A. 65832 Requesting approval of two (2) applicants in the Countywide Area under the Colonia Self-Help Center Program. 11. Budget & Management: C. 65814 Fringe Sweep (1100/1200): Approval to transfer lapsed fringes (health ins. & FICA) from various departments to the County Wide Adm.-Contingency. D. Interfund transfers: 1. 65887 TXDOT Pct 1 M6W(US83-SH107) (1315): Approval of 2018 interfund transfer from various CO2017-Pct 1 accounts (1351) into TXDOT Pct 1 M6W Project (1315) in the total amount of $1,605,850.00. 2. 65827 A. Certification of revenues for interest earned in 2018 and de-certification of Title IV-D revenues for District Clerk Title IV-D (Fund 1236). B. Approval of 2018 interfund transfer in the amount of $28,932.38 from District Clerk Title IV-D (Fund 1236) to General Fund (Fund 1100) to close out fund 1236. 3. 65820 A. Certification of revenues for interest earned in 2018 for Certificates of Obligation, Series 2006 (Fund 1436) and Refunding Bonds, Series 2007 (Fund 1438). B. Approval of 2018 interfund transfer in the amount of $921.26 from Certificates of Obligation, Series 2006 (Fund 1436) to Refunding Bonds, Series 2014C (Fund 1446) to close out retired debt service fund 1436. C. Approval of 2018 interfund transfer in the amount of $13.15 from Refunding Bonds, Series 2007 (Fund 1438) to Refunding Bonds, Series 2007 (Fund 1438) have been paid. 12. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). B. 65886 Requesting approval to exercise the additional one (1) year term with TERRA FIRMA MATERIALS, LLC (under the same rates, terms and conditions) for agreement #C-17-147-07-25 for the "PURCHASE of SAND and BEDDING MATERIAL" for HIDALGO COUNTY, commencing, September 24, 2018, expiring, September 23, 2019. C. 65806 Authority to advertise and approval of procurement packet for Countywide Internet Connection & Connectivity with authority to re-advertise if required and/or necessary. D. 65794 Pct. #4 Memorial Park (1351): Acceptance and approval of invoice # 00014179 submitted by Halff Associates, Inc. (PO # 780794) for services rendered for Memorial Park Project in the amount of $63,132.20. E. 65455 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice and draft agreement etc.) as attached hereto for Hidalgo County Urban County Program - "Lease of Office Space to House Urban County Program" through RFB No.: 2018-187-00-00-SGS including the re-advertisement if/whenl required. F. 65392 Approval to exercise the County's option to extend for a one (1) year term under contract #C-16-074-05-10 with Maintenance & Repairs for Elevators located in County Owned Buildings, with Thyssenkrupp Elevator Americas under the same rates, terms & conditions.
65824 2018- Hidalgo County Sheriff's Office (1100)
65764 Approval of Right-of-Way Permits a.Applicant: North Alamo Water Supply Corporation Legal Description: Proposed A. Valadez #2 Subdivision out of Delta Orchards Co. Unit 1 Lot 19 (Pct. 4) (Val Verde Road & Mile 20 North Road) Location of Pipeline or Utilities: South of Mile 20 North Road approximately 360 feet east of Val Verde Road. Proposed Right-of-Way Improvement: 3-1” PVC waterline dual services with 2” PVC casing boring Mile 20 North Road. b.Applicant: North Alamo Water Supply Corporation Legal Description: Mo-Tex Lot 1, 4, 5, 8, 9, 12, 13 and 16 (Pct. 4) (Mile 21 North Road & Mile 7 West Road) Location of Pipeline or Utilities: Southeast corner of Mile 21 North Road and Mile 7 West Road. Proposed Right-of-Way Improvement: 2,000 feet of 4” PVC waterline extension within the east right-of-way of Mile 7 West Road. c.Applicant: Nordhausen Utility Construction, L.L.C. Legal Description: Pueblo De Palmas Ph. 22-26, a Santa Cruz Ranch Subdivision Lot Q (Pct. 4) (Monte Cristo Road & Alamo Road) Location of Pipeline or Utilities: Northeast corner of Alamo Road and Monte Cristo Road. Proposed Right-of-Way Improvement: 2,630 feet of 12” PVC water line extension along the east side of Alamo Road. d.Applicant: North Alamo Water Supply Corporation Legal Description: Alamo Land & Sugar Co. Lot 13 Block 65 (Pct. 4) (Texas Road & Tower Road) Location of Pipeline or Utilities: Southside of Texas Road approximately 2,000 feet east of Tower Road . Proposed Right-of-Way Improvement: 3/4” HDPE water service line with a 2” PVC casing boring Texas Road.
65913 County Auditor: Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Maria Arcilia Duran, CPA, County Auditor for the Hidalgo County Auditor's Office, in the total amount of $185.00 (Requisition #376362) with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
65919 Requesting acceptance and approval of payment for the following invoice submitted by Mata Garcia Architects, LLP.: San Carlos Community Resource Center Project Invoice#3379-18 in the amount $ 2,500.00 for engineering service fees for work ordered by County prior to substantial completion but not included in amendment to contract for Ph. II of the Retaining Wall for (CRC in San Carlos)-Precinct 4, Contract# C-13-072-09-03.
A. 65801 1. Approval of reimbursement in the amount of $981,656.99 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 07/06/18 to 07/18/18. 07/06-11/18 $542,801.81 07/12-18/18 $438,855.18 TOTAL $981,656.99 2. Approval of wire transfer to cover claims paid. B. 65802 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of July 1-15, 2018 in the amount of $32,593.41 and requesting approval of wire transfer.
County Judge's Office: A. 65762 Recognition of Sen. Juan "Chuy" Hinojosa, who served as Interim County Judge in 1995, and the unveiling of his portrait on the Wall of County Judges. B. 65761 1. Approval of Interlocal Agreement for services by and between Hidalgo County and the Alliance for Interstate 69 Texas. 2. Approval to pay membership dues to the RGV Mobility Task Force in the amount of $8,620.00 with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor. C. 65864 1. Discussion, consideration and action on the Parking Plan that will be implemented for the duration of the construction of the new courthouse beginning on September 4, 2018. 2. Discussion, consideration and action on naming and placing signage on parking lots A1, A2, A3, L1, L2, L3, and MCL, notifying the public of the parking assignments and the September 4th, 2018 closure of a portion of the Main Courthouse Parking Lot (MCL) and the closure of the portion of Closner Blvd in front of the Courthouse. 3. Discussion and action on designating Juror lots L1 on Monday through Thursday 7:30 am - 5:30 pm and L2 on Monday and Tuesday from 7:30 am - 5:30 pm, beginning on August 27th, 2018.
Precinct #4 - Comm. Palacios: A. 65880 Presentation regarding Hidalgo County Precinct 4's Disaster Relief Public Forum scheduled for August 3, 2018, in the Hidalgo County Precinct 4 CRC in San Carlos, Texas (in conjunction with the U.S. Small Business Administration, FEMA, and Texas Rio Grande Legal Aid, Inc.) B. 65835 Requesting consideration and approval of Interlocal Cooperation Agreement between County of Hidalgo and The University of Texas Rio Grande Valley (to collaborate at Pct. 4 San Carlos CRC on 86th Street)
HIDTA - Task Force: A. 65759 HIDTA - 1291 1. Ratification of reprogram request #3, submitted on 07/17/18, to move remaining FY17 grant funds from fringes to salary in order to expend all grant funds. 2. Authorization to accept the reprogram request approval. B. 65791 HIDTA Task Force (1291): 1. Authorization and approval to accept award no. G17SS0002A, Modification Number 3, Cooperative Agreement between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy in the amount of $47,000.00 for the grant period of 01/01/17-12/31/18. 2. Authorization for County Judge,as authorized official, to sign grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of certification of revenues, as certified by the County Auditor's Office. 5. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $47,000.00 C. 65755 Requesting approval for County Treasurer to process payment for fuel reimbursement in the amount of $25.00 for TFA Rodrigo Sampayo after auditing procedures are completed by County Auditor. TFA Rodrigo Sampayo paid for fuel expense with personal credit card due to Hidalgo County Card not working properly. D. 65753 Requesting approval for payment of claims for M&M Towing & Recovery Invoice #'s 17-9900, 17-9901, 17-9902 all totaling in the amount of $1,750.00 including authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
Sheriff's Office: A. 65730 1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024 (9)c: Thirteen (13) Pallets of COTS (8 per pallet, 104 cots total) for a total amount of $1,040.00 thru requisition 375570. 2. Authorization for Purchasing Department to issue a purchase order and County Treasurer's to issue a check made payable to Texas Facilities Commission after County Auditor's review B. 65785 Sheriff's Office OCDETF (1284): 1. Approval to clarify the awarded Overtime amount for the Organized Crime Drug Enforcement Task Forces (OCDETF) State and Local Overtime and Authorized Expense Agreement for Fiscal Year 2018 as previously approved in AI-61811 on 10/03/17; correct amount awarded for Overtime: $8,000.00. 2. Approval to deobligate funds from the Organized Crime Drug Enforcement Task Forces (OCDETF) State and Local Overtime and Authorized Expense Agreement for Fiscal Year 2018 in the amount of $7,000.00 to reflect actual awarded Overtime amount. 3. Approval to deobligate revenues from the Organized Crime Drug Enforcement Task Forces (OCDETF) State and Local Overtime and Authorized Expense Agreement for Fiscal Year 2018 in the amount of $7,000.00 to reflect actual awarded Overtime amount. C. 65611 Sheriff - Operation Stonegarden (1284): Authorization and approval to request an extension in reference to Operation Stonegarden FY2016. New termination date: November 30, 2018.
Constable Pct. #1: A. 65756 Constable Pct #1: Discussion, consideration, and approval to appoint Alfredo Barrera Jr as Reserve Deputy Constable by Constable Celestino Avila Jr, Constable Pct. 1 in accordance with Texas Local Government Code Section 86.012.
Constable Pct. #2: A. 65603 Constable Pct. #2 - LBSP (1284): 1. Authorization to accept the Approval Notice in reference to Local Border Security Program (LBSP) FY 2019 for the amount of $32,000.00. 2. Authorization and approval for a County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2019 Local Border Security Program (LBSP) Grant. 5. Approval to appropriate the budget for Constable Pct. #2 Office portion of the FY 2017 Local Border Security Program (LBSP) Grant in the amount of $32,000.00.
Constable Pct. #4: A. 65695 Requesting approval to process the following invoice as a claim with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor: Pueblo Tires & Service; Invoice No. 5048605; Invoice Date 6/21/2018; Invoice Amount $15.98.
Constable Pct. #5: A. 65641 Constable Pct. 5 TTBH: Discussion, consideration, and approval to appoint Sergio Hinojosa as Deputy Constable by Constable Daniel Marichalar, Constable Pct 5, in accordance with Texas Local Government Code Section 86.011. B. 65640 Discussion, consideration, and approval to appoint Crucita Alvarado, Oscar Limas and Cesar Gutierrez as Reserve Deputy Constables by Constable Daniel Marichalar, Constable Pct. 5, in accordance to Texas Local Government Code Section 86.012.
Justices of the Peace: A. 65748 J.P. Pct. #2, Pl. 2: Requesting for Commissioners Court to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Art 3, Section 52] served for the request to purchase promotional items. Items needed to be purchased through current term are such as but not limited to koozies, sport bottles, key chains, lanyards and etc. as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs, and events.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 65868 Discussion, consideration and action to designate public area where public sales of real property may occur, other than an area at the Courthouse, an approve Order as to same. C. 65811 Discussion, consideration and action on request by City of Edinburg Fire Department for use of Administration Building Parking Lot located at SE corner of South Business Hwy. 281 and Canton Rd. to conduct their annual hose tests on Monday, August 13, 20 & 27, 2018 from 5:30 pm to 10:00 pm D. 65863 Discussion, consideration and action to authorize Valde Guerra, Executive Officer to sign any and all documents associated with the Insurance Claim for the June 20, 2018 Rain Event E. 65867 1. Requesting approval of proposed Agreed Order, Case No. 53322, Docket No. 2016-1986-MLM-E, regarding the Pct. 1 Monte Alto Collection Site with authority for Ramon Garcia, County Judge to sign. (previously signed by Valde Guerra, Executive Officer) 2. Requesting approval of Revised Proposed Agreed Order, Case No. 55486, Docket No. 2017-1771-WQ-E regarding clean-up of unauthorized trash dumpsites with authority for Ramon Garcia, County Judge to sign F. 65879 Requesting approval to submit Notice of Intent Form for FEMA Disaster # DR-4332 to the Texas Division of Emergency Management as it relates to the central portion of Hidalgo County Precinct 1, including the Las Brisa / Chapa Road area to the east to the IBWC Floodway and approval of any subsequent Notices, Forms and applications. G. 65872 1. Discussion, consideration, and approval of the Stimulating Business and Commercial Activity through the Arts (SBACA) Initiative, under the Hidalgo County Arts Program, as authorized under Section 381.004(b)(7) of the Texas Local Government Code. 2. Discussion and approval of the 2018 service agreement between Hidalgo County and the Boys and Girls Club of Pharr. H. 65898 Requesting approval of Interlocal Cooperation Agreement between County of Hidalgo and City of Mercedes, Texas (Veteran Services)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 65841 CCP Salary Schedule - Various Departments: 1. Approval of CCP Salary Schedule corrections as listed on Exhibit A, effective 04/30/2018. 2. Approval of backpay in the total amount of $ 117.72 for employee no. 227595 pursuant to Section 8.02 of the Classification and Compensation Pay Plan. C. 65900 County Rec Mgmt (1238): Approval of the following personnel actions, effective next full pay period 08/06/2018: Action Dept./ Prg. Slot # Current Position Title Current Grade/Step Current Budgeted Salary Proposed Position Title Proposed Grade/Step Proposed Budgeted Salary Reclassification 180-004 0001 Records Facility Manager G13/S01 $49,597.00 Deputy County Clerk III G09/S03 $39,052.00 D. 65819 Community Service Agency (3300): Approval of the following personnel actions effective next full pay period 08/06/2018: Action Dept./ Prg. Slot # Current Position Title Current Budgeted Salary Proposed Position Title Proposed Budgeted Salary Reclassification 901-033 0012 Accounts Payable Analyst $33,592.00 Accountant II $40,749.00 Reclassification 901-033 0003 General Accounting Supervisor $49,005.00 Accountant IV $55,440.00 E. 65892 Classification and Compensation Plan: 1. Approval to add the following four (4) position titles to the (CCP) Plan Classified Positions List: Action Position Title Grade Add Zika Coordinator II 11 Add Zika Research Analyst 10 Add Zika Public Health Specialist I 09 Add Zika Clerk II 03 2. Approval of Job Descriptions. 3. Approval to revise the (CCP) Plan Classified Positions List. F. 65816 Constable Pct. 2 (1100): Approval of the following personnel actions, effective next full pay period 08/06/2018: Action Dept./ Prg. Slot # Current Position Title Current Grade & Step Current Grade & Step Salary Proposed Position Title Proposed Rank & Step Proposed Salary Reclassification 292-001 0008 Switchboard Operator G06/S02 $29,690.00 Communications Officer R02/S01 $37,893.00 G. 65809 Urban County - TxCDBG Disaster Recovery(1288): Approval of the following personnel actions, effective next full pay period 08/06/2018: Action Dept./Prg. Slot # Position Title Grade Budgeted Salary Delete 250-006 0001 Coordinator I, UCP 09 $36,455.00 Create 250-006 0004 Clerk II 03 $25,470.00 Create 250-006 0005 Program Specialist I 09 $36,455.00 H. 65813 Sheriff (1100): Approval of the following personnel actions, effective next full pay period 08/06/2018: Action Dept./Prg. Slot # Position Title Current Allowance Amount Proposed Allowance Amount Delete Clothing Allowance 280-001 0108 Deputy Sheriff $500.00 $0.00 Delete Clothing Allowance 280-001 0176 Senior Deputy Sheriff $500.00 $0.00 Delete Clothing Allowance 280-001 0229 Deputy Sheriff $500.00 $0.00 Delete Clothing Allowance 280-001 0333 Deputy Sheriff $500.00 $0.00 Add Clothing Allowance 280-001 0067 Senior Deputy Sheriff $0.00 $500.00 Add Clothing Allowance 280-001 0195 Senior Deputy Sheriff $0.00 $500.00 Add Clothing Allowance 280-001 0196 Deputy Sheriff $0.00 $500.00 Add Clothing Allowance 280-001 0332 Deputy Sheriff $0.00 $500.00 I. 65817 Information Technology (1100): Approval of the following personnel actions, effective next full pay period 08/06/2018: Action Dept./Prg. Slot # Current Position Title Current Grade/ Step Proposed Position Title Proposed Grade/Step Step Adjustment 200-001 0045 Data Center Project Manager III G14/S01 Data Center Project Manager III G14/S02 J. 65838 Pct. 3 Road Maintenance (1200): Approval of the following personnel actions effective next full pay period 08/06/2018: Action Dept./Prg. Slot # Position Title Grade/Step Delete 123-005 0063 Tire Repair Specialist I 05/07 Create 123-005 0109 Tire Repair Specialist II 07/01 K. 65847 Discussion, consideration and approval for Hidalgo County Office of the County Judge to appoint Khatrina Te as a volunteer/intern under Hidalgo County Office of the County Judge for the period of August 1, 2018 to August 31, 2018.
Urban County: A. 65825 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for construction material testing engineering services. 2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) construction material testing engineering services firms from the county’s approved “pool” as graded and evaluated by the City of Elsa, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 27 (2014) City of Elsa – Street Improvement funds. Professional Service Firm Grade Ranked Fulcrum Consulting Services 96% Terracon Consultants, Inc. 94% Earth Co. 90% 3. Authority to negotiate a construction material testing engineering services contract with the No. 1 ranked firm of ____________________ for the provision of construction material testing engineering services for an Urban County Program Year 27 (2014) City of Elsa– Street Improvements project B. 65843 Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with GNH Company, LLC in the amount of $180,523.02. UCP Fiscal Years 27, 28 & 29 (2014, 2015 & 2016) Elsa-Street Improvement funds will be utilized. C. 65823 “Subject to Compliance with HB 1295, when and if applicable.” The Urban County Program on behalf of City of La Joya is requesting authority to purchase equipment through Hidalgo County’s membership and participation with Houston-Galveston-Area Council approved vendor, Municipal Emergency Services (H-GAC Contract#EE08-17) in the amount of $26,532.77 (quote attached hereto), freight/delivery will not be charged. City of La Joya UCP Years 29 & 30 (2016 & 2017) Fire Station Equipment funds will be utilized. D. 65767 1. Subject to Compliance with HB 1295, when and if applicable, the Urban County Program on behalf of the City of La Joya is requesting approval of a best and final negotiated contract for professional engineering services with Hinojosa Engineering, Inc., in the amount of $22,000.00 utilizing CDBG FY 27 & 28 (2014 & 2015) Street Improvements funds. 2. Approval of Work Authorization No. 1 for Hinojosa Engineering, Inc., in the amount of $22,000.00.
Health & Human Services Department: A. Health Care Funding District: 1. 65772 A. Public Hearing, at 9:30 am, to consider public comments concerning amending the rate associated with the mandatory provider participation payments that the County requires of all local hospitals for fiscal year FY 2018 and establishing how the revenue derived from any increases in mandatory payments resulting from the rate amendment will be spent. B. Consideration and approval of amending the rate associated with the mandatory provider participation payments that the County requires of all local hospitals for fiscal year FY 2018 from 3.62% to 6% and establishing how the revenue derived from any increases in mandatory payments resulting from the rate amendment will be spent. C. Consideration and approval for the Hidalgo County Tax Assessor/Collector to collect the amended mandatory payment required by Hidalgo County Health Care Funding District. D. Consideration and approval to assess amended mandatory payment annual rate from 3.62% to 6%. E. Consideration and approval to set amended assessment dates. 2. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures B. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Fire Marshal's Office: A. 65884 Requesting approval to reimburse employee John D. Franz the amount of $77.30 (requisition# 374100) for fuel purchase for county vehicle due to county issued fuel card not functioning, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Adult Probation: A. 65682 Adult Probation - DWI (1289) June 2018 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $930.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $930.00.
IT Department: A. 65856 Authorization and approval to purchase new wireless data service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Department: Description: Employee/ID: Service Plan: Equipment: MDN: Comm. Pct. 1 New Data Card Jorge Peña/ 219630 Mobile Broadband Unlimited @ $37.99/mo MIFI 7730L @ $0.00 N/A Comm. Pct. 1 New Data Card Jose Cabeza de Vaca/ 207837 Mobile Broadband Unlimited @ $37.99/mo MIFI 7730L @ $0.00 N/A Comm. Pct. 1 New Data Service David Suarez/116216 Mobile Broadband Unlimited @ $37.99/mo iPad Pro @ $0.00 N/A W.I.C. 3 New Data Cards WIC Office Use Mobile Broadband Unlimited @ $37.99/ea per mo. MIFI 7730L @ $0.00 N/A Health Dept. 4 New Data Service Immunizations Division Mobile Broadband Unlimited @ $37.99/ea per mo. Xplore Xslate R12 Tablets @ $0.00 N/A
Elections Administration: A. 65774 1. Discussion and approval of Appointment of Democratic Party Presiding Election Judges and Alternate Election Judges for August 31, 2017, through July 31, 2019. 2. Discussion and approval of Appointment of Republican Party Presiding Election Judges and Alternate Election Judges for August 31, 2017, through July 31, 2019
WIC: A. 65836 Requesting approval for payment for the following invoices as claims with authority to County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. VENDOR LOCATION INVOICE# SERVICE DATE AMOUNT Reliant 3503 W. Mile 5 Rd. Ste. 7 Mission, Tx 78574 008-006-234-741-6 06/08/17 - 07/10/2017 $559.10 Travel Advisors 3105 W. University Dr. Edinburg, Tx 78539 6378 07/12/2017 - 07/14/2017 $656.00 Core Solutions 3105 W. University Dr. Edinburg, Tx 78539 378041 378042 378047 MX-M654n Copier 07/01/2017 - 07/31/2017 MX-4070N Copier 07/01/2017 - 07/31/2017 MX-4070N Copier 08/01/2017 - 08-31-2017 $120.89 $15.51 $16.91 B. 65833 Requesting approval to accept the Certificate Of Acquisition By Political Subdivision Or Assistance Organization to the Hidalgo County, consisting of 23 Dell OptiPlex Desktops, and one Dell E5550 Laptop as indicated on Page 1 & 2 for a total of 24 pieces.
Planning Department: A. 65763 1. Preliminary Approval a. Alyssa Marie Torres Subdivision- Pct. 3 (Eberardo Torres) (Doffing Road (F.M. 492) & Mile 7 North Road) No. of Lots: 1 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Doffing Road (F.M. 492) side ditch. ETJ: Yes, City of McAllen. Water: Yes, provided by Agua SUD Sewer: Yes, OSSF Paved: Yes, Doffing Road (F.M. 492) paved. b. San Martin No. 5 Subdivision- Pct. 1 (Tillmin Welch) (Canton Road & Dillon Road) No. of Lots: 29 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by Storm drainage pipe system and detention will be provided by widening the existing drain ditch. ETJ: Yes, City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF Paved: Yes, Dillon Road and Canton Road paved.2 internal streets to be paved. 2. Final Approval a. Commercial 1911 Estates Subdivision- Pct. 3 (Frank Perez) (F.M. 681 & F.M. 490) No. of Lots: 2 Commercial Flood Zone: C Drainage: Yes, Drainage will be provided by onsite detention based on the approved site plan at building permit stage. ETJ: No, Rural Area Water: Yes, provided by Sharyland Water Supply Corporation Sewer: Yes, OSSF to be installed at building permit stage. Paved: Yes, F.M. 681 paved.
Precinct #1 - Comm. Fuentes: A. 65912 Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 12 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356).
Precinct #2 - Comm. Cantu: A. 65871 1. Requesting approval to submit a permit application to the United States Army Corps of Engineers by L & G Engineering & Texas Department of Transportation on behalf of Hidalgo County, to obtain a permit for the Precinct 2 Dicker Road Project. 2. Authorization for County Commissioner Eduardo Cantu to sign all pertinent permit application documents.
Precinct #3 - Comm. Flores: A. 65858 Approval of 2018 appropriation of funds from Precinct 3 R&B unassigned fund balance to various Precinct 3 R&B accounts in the amount of $659,110.32 to fund operating expenditures.
Budget & Management: A. 65803 Consider and approve a resolution authorizing publication of the County's Notices of Intent to Issue Certificates of Obligation in an amount not to exceed $154,500,000 as authorized under state law for purposes of paying contractual obligations of the County to be incurred for certain projects and to pay for the cost of issuance of the certificates of obligations and making other provisions regarding matters incident thereto. B. 65768 TXDOT Receivables (1315): Authority for the County Executive Officer to sign required reimbursement forms, including but not limited to TXDOT Form ROW-N-20AB and Comptroller of Public Accounts Form 74-209, as necessary, for all qualifying reimbursement requests associated with any current and future TXDOT road projects. C. 65725 Discussion, consideration, and approval to update the Texas Department of Emergency Management Designation of Subrecipient Agent form to reflect Alternate Contacts: Grants Accounting Supervisor - Deborah Fischer Grants Accountant -Maria Munoz Planning Analyst II- Rolando Garcia First Asst. Auditor - Linda Fong D. 65795 FY 2017 JAG Program (1282): 1. Approval to accept the FY17 Edward Byrne Memorial Justice Assistance Grant (JAG) Award in the amount of $43,026.00. 2. Approval of Certification of Revenues as certified by the County Auditor for the FY17 JAG Award. 3. Approval of appropriation of funds for the FY17 JAG Award.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 65573 a. Acceptance of the "sole and qualified response" received for award of the "2018 POOL OF TITLE REPORT SERVICES" for HIDALGO COUNTY (including all funding sources, programs and entities), RFP No. 2018-159-06-13-LHS; b. Approval of Contract with firm as (set forth below) in connection to the "2018 POOL OF TITLE REPORT SERVICES" for HIDALGO COUNTY (including all funding sources, programs and entities); C-18-159-07-31 - South Texas Land Investigations, commencing, 07/17/18, expiring, 07/16/19. 2. 65905 a. Requesting approval of Work Authorization #1 in the amount of $35,534.00 under the current "on call" agreement with Halff Associates, Inc.(C-18-142-05-08) for the provision of "engineering services" for: Renovation to the Hidalgo County Annex Building Network Operations Center (NOC); b. Pursuant to contract with Halff Associates, Inc., [Article 14] to C-18-142-05-08, approval to permit the subcontracting of Chanin Engineering for the Renovation to the Hidalgo County Annex Building Network Operations Center (NOC). 3. 65904 Acceptance and approval of a Memorandum of Understanding between Hidalgo County and the Lower Rio Grande Valley Development Council in connection with shuttle services [provided thru Valley Metro] for staff and visitors to the HC Courthouse during construction of new courthouse project with final review and approval as to legal form by HC DA/Civil Section. 4. 65861 Presentation of bids received for the purpose of award to the responsible vendor Terra Firma Materials submitting the lowest and best bid [meeting all specifications/requirements] and approval of contract document for project titled "Hot Mix Cold Laid" an Hidalgo County Wide Project through RFB No.: 2018-101-05-16-FAZ subject to HB 1295 compliance. 5. 65865 A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4), a professional service; B. Acceptance and approval of a Letter of Engagement with the law firm of Atlas, Hall & Rodriguez on an as needed basis for services required by Hidalgo County Commissioners Court and as further detailed in document. 6. 65770 Action/Direction from Hidalgo County Commissioners Court to address the submission of several identical proposal responses by companies/carriers on behalf of one agent per proposal including, but not limited to, the following Options: A. Ask insurance companies [as proposals originated & were sent to HC with & by them] to select the proposal with agent for HC to score/grade/evaluate; OR, B. Proceed to score/grade all proposals and thereafter have CC draw lots when grid presented for ranking [as all aspects exact/equal]; C. Other option if in accordance with RFP. 7. 65769 Emergency Management: Acceptance and approval for Auditor to process and Co. Treasurer to issue payment for invoices/claims [from 01 to 08-2017 and 01 to 03-30-2018] to vendor, Party Ice: as goods/services were rendered prior to department submitting requisition and obtaining a Purchase Order. 8. 65826 HC Dept. of Human Resources/Civil Service requests pursuant to Texas State Constitution Article 3, Section 52 the declaration of a "public purpose" with authority to purchase promotional items to be utilized when attending or hosting public functions to include, but not limited to, speaking events, presentations, meetings,ceremonies, and school career days, etc. and the affixing of any applicable identifying logos effective upon Commissioners Court and valid through 12-31-18. 9. 65821 Requesting authority for Valde Guerra, County Executive Officer, to sign and submit Federal Excise Tax Exemption Certificate for 2018 as requested by vendor, Rush Truck Centers. 10. 65807 Pursuant to current Hidalgo County Purchasing Policies & Procedures [amended 03/20/18], requesting an amendment to Chapter VI, Section/Article 6.03.02 as follows: 6.03.02. No specifications shall be written, which by design exclude legitimate competition between vendors. Brand names and model numbers that may appear in the Specifications and/or Pricing/Delivery Information sheet are for reference only. It is not the intent of Hidalgo County to restrict these bids in such cases, but to establish a desired quality of level of merchandise or to meet a pre-established standard due to the existing items. Vendors may offer items of equal stature and the burden of proof of such stature rests with vendors.Hidalgo County shall act as the sole judge in determining equality and recommendation. Hidalgo County may require documentation demonstrating equal or superior products as compared to products required. B. Pct. 1 1. 65909 A. Presentation of scoring grid (for the purpose of ranking by CC) of the graded vendor submissions with recommendation by Evaluation Committee Members for RFQ/P No. 2018-171-06-27-YSS “Construction Management at Risk (CMAR) for Hidalgo County Precinct No. 1 Tax Office”.: Submitting Vendors Recommendation by Evaluator #1 Recommendation by Evaluator #2 Recommendation by Evaluator #3 Holchemont, Ltd. 2nd 2nd 2nd Erickson Construction, LLC 1st 1st 1st B. Authority for the Purchasing Department to negotiate an agreement commencing with the number ranked firm of _______________________ for “Construction Management at Risk (CMAR) for Hidalgo County Precinct No. 1 Tax Office”. 2. 65712 Requesting approval of final negotiated contract with Alpha Engineering Group as it relates to On-Call Professional Engineering Services on as needed basis for projects located in Precinct #1 [CC action 07-17-18 R-AI# 65707] 3. 65799 A. Requesting approval of final negotiated contract with L & G Consulting Engineers Inc. as it relates to Professional Engineering Services on an as needed basis for projects located in Precinct No. 1 Mile 6 West Rd from Mile 11 N to SH107 project [CC action 07-17-18 R-AI #65704]. B. Approval of Work Authorization #1 in the amount of $1,605,850.00 through the engineering services agreement with L & G Consulting Engineers as it relates to the Pct. #1 Project titled: 1 Mile 6 West Rd from Mile 11 N to SH 107. C. Pursuant to Article 14 of contract #C-18-195-07-31 with L & G Consulting Engineers, a request for engineer to permit the subcontracting of the following sub-contractors to provide the corresponding services for the Pct. No. 1 Mile 6 West Rd from Mile 11 N to SH 107 Project: Ergonomic Transportation Solutions, Inc. Traffic Signals C&M Associates Traffic Projection AmaTerra Environmental Environmental Quintanilla Headley & Associates Surveying 4. 65857 A. Action to Clarify/Modify R-AI-65669 of 07/17/2018 for the rental of 5 Backhoes to reflect that as only 4 available the amount of the rental would now be $9,700.00 and correct the Purchase Order #782688 [part of 06-20-18 disaster event]; B. Approval to correct same Purchase Order #782688 to reflect the 5th item was substituted with a JD 544K-II 4WD Loader for $6,468.19 thru Invoice #P73998 covering from 06/26/18 - 07/23/2018 along with a Purchase Order Increase for $4,043.73 [CNTRL #R104]. 5. 65796 Pursuant to the federal, state and local declaration of emergency/disaster and additional items required, action on the following exemptions including, but not limited to: A. Construction Services : 1. Requesting exemption from competitive bidding requirement under TxLGC, 262.024(a)-(1) an item that must be purchased in a case of public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens or to preserve the property of the county; and, (3) an item necessary because of unforeseen damage to public property; 2. Requesting an construction services contract between Hidalgo County and ServPro for the "build back" services for ALL the Pct. #1 Offices Complex subject to legal review as to form by HC-DA/Civil Section; 3. Pursuant to the approved contract with ServPro, requesting authority to process a Requisition and issue Purchase Order in the amount of the contract; B. Leasing/Rental Services: 1. Approval to Lease/Rent a mobile office trailer from Williams Scotsman, Inc. for a minimum term of six [6] months to house the displaced "Outreach Operations Dept." of Pct. #1 and to be located at a site to be determined by Comm. Fuentes for the amount of $__________ [see detail attached herein] with execution of the required documentation reviewed as to legal form by HC-DA/Civil Section; 2. Approval to rent [through PO only as vendor does not require agreement] holding tank for mobile office trailer bathroom [as direct sewer connection too costly] from A Clean Portoco [ACP] at a rate of $235.00/month. C. Engineering Services: 1. Acceptance and approval of the finalized professional engineering contract "on call and as needed basis" between HC and Halff and Associates [ranked & approved for negotiations/CC 07-20-18]; 2. Acceptance and approval of WA #1 from Halff & Associates with an estimated amount of $53,080.00 for the engineering and/or architectural services required in connection with the build back of Pct. #1 Office complex; 6. 65800 Amendment/Modification of Interlocal Cooperation Agreement between the City of Weslaco & County of Hidalgo for the housing of Pct. #1 Operations Staff at city hall to include a monthly rental fee of $1K. C. Pct. 3 1. 65877 Requesting approval of Work Authorization No. 6 (with an estimated cost $1,004,000.00) as submitted by project engineer, L&G Consulting Engineers, to provide the Engineering Services required for PS&E, Construction Management and Construction Oversight for the Mile 3 project from Tom Gill Rd. to FM 2221, through contract #C-13-305-10-07. D. IT Department: 1. 65834 Requesting approval to accept, purchase and execute Statement of Work for services that will be rendered by Netsync Network Solutions under DIR Contract (DIR-TSO-4167) in the amount of $238,910.21 for the implementation of new technology equipment (Cisco Hyperflex) which include services,servers, installation by vendor with storage and switch that will optimize the Odyssey Application's performance and for the County Judge to sign all required documentation. E. Health & Human Services Dept. 1. 65869 Pursuant to the procurement packet, requesting action to select and approve the Evaluation Committee, [recommending previous members: Dairen Sarmiento, Lourdes Acevedo, and Ricardo Salinas for the sole response received for RFP No. 2018-138-07-25-HGO - "Online Pharmacy Billing Services" for Hidalgo County Health & Human Services Department. 2. 65776 Approval for Hidalgo County to enter into the Agreement with Minnesota Multistate Contracting Alliance for Pharmacy [MMCAP] thru the Cooperative Purchasing Program Texas Smart Buy Contract #269-C1 so as to utilize the awarded vendor, (as listed in agreement attached) as an additional procurement resource for purchases on an "AS NEEDED BASIS" for Biological Vaccines with authority for County Judge to execute [for ALL HC elected offices, departments, agencies and/or programs for all funding sources] 3. 65789 Presentation for the purpose of disclosure and documentation to HCCC from Owner's Designated Representatives Messrs. Valde Guerra, Michael Leo & Sergio Cruz [VMS], as authorized to act on behalf of the County in connection with the Construction of the New Courthouse Project, issued and executed the Notice To Proceed for the Construction Document Phase and Construction Phase to project architect, HDR Architecture, Inc. and attached herein. F. Co. Wide 1. 65608 Presentation of the sole, lowest and best bid submitted & received by vendor, Enterprises Holding LLC and meeting all specifications and/or requirements (as detailed in the supporting documentation contained herein) for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Lease/Rental of Vehicles" through project No.: 2018-050B-07-05-FAZ.
Open Forum
30. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 65894 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Petunia. D. 65915 Claim of Italy Perez v. Hidalgo County E. 65917 C-2695-18-I; Southwestern Bell Telephone Co. dba AT&T Texas v. Hidalgo County, DD#1, RDH Site & Concrete, LLC 31. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
32. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 65893 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Petunia. D. 65916 Claim of Italy Perez v. Hidalgo County E. 65918 C-2695-18-I; Southwestern Bell Telephone Co. dba AT&T Texas v. Hidalgo County, DD#1, RDH Site & Concrete, LLC 35. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 65797 Consider and approve a resolution authorizing issuance, sale and delivery of Hidalgo County Drainage District No. 1 Unlimited Tax Refunding Bonds, Series 2018; payable from the levy of a direct and continuing unlimited annual ad valorem tax pursuant to the provisions of Chapter 56, Texas Water Code; authorizing the refunding of certain outstanding obligations; authorizing the execution of a bond purchase contract; execution of an escrow and trust agreement, and making other provisions regarding such bonds and matters incident thereto. 6. 65742 Request approval of the District's Rerate exposure summary for 2017-2018 with Texas Municipal League (TML) for General Liability, Physical Damage, Property Equipment and Worker's Compensation. 7. 65790 Requesting approval of Change Order No. 1 in connection with the project -"Curry Drain Ditch Improvements-Road Crossings(Alamo Rd., Tower Rd., Sharp Rd., and 83 St.)" (C-HCDD1-18-027-06-05) reflecting an increase in the amount of $68,050.00 and additional Sixty (60) calendar days, from contracted vendor, Jimenez Engineering Solutions dba International Consulting Engineers (ICE), and as recommended by project engineer, Noe Saldivar, P.E., with authority for General Manager, Mr. Raul E. Sesin, P.E., CFM, to execute document, subject to compliance with HB1295. 8. 65870 Requesting approval to accept bids and approval to execute Requirements Agreements with multiple vendors submitting the lowest and best bid meeting all specified requirements for RFB No.HCDD1-18-032-06-13 "Storm Drain Pipes and Related Items", subject to legal review and compliance to HB1295 9. 65891 A.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with Halff Associates, Inc., as it relates to Professional Engineering Services related to the project: "Flood Evaluation for Pct. 1 -June 2018 Rain Event". Approved for negotiations by HCDD1 Board of Directors on July 3rd, 2018 (AI# 65484); B.) Pursuant to the Board's Approval of Professional Agreement with Halff Associates, Inc., requesting approval of Work Authorization No. 1 in the amount of $149,722.00, to provide Engineering Services for Phase I -Flood Evaluation for Pct. 1 -June 2018 Rain Event", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-18-041-07-31 WA-1). 10. 65899 Acceptance and approval of "Second Amendment" to Agreement between Hidalgo County Drainage District No. 1, and Construction Manager, Bullard Construction, Inc., for the New Administration Building (C-HCDD1-18-002-05-22), to reflect a correction in the percentage witheld as retainage in order to comply with applicable law (subject to Legal review and compliance to HB1295). 11. 65907 Requesting approval of claim for Invoice No. 7738 in the amount of $3,563 to Chemical Response & Remediation Contractors relating to incident requiring chemical spill clean up dated May 23, 2018. Claim to TML has been submitted. 12. 65910 Acceptance and approval of final Consulting Services Agreement for "Public Relations and Communications Consulting Services", with Karina Cardoza dba Absolute Business Consulting Group, awarded vendor, through District's membership/participation in Region 8 Education Service Center -The Interlocal Purchasing System (TIPS) with authority to execute agreement subject to legal counsel's final review as to form including compliance with Form 1295. (C-HCDD1-18-044-07-31). 13. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 65920 C-2695-18-I; Southwestern Bell Telephone Co. dba AT&T Texas v. Hidalgo County, DD#1, RDH Site & Concrete, LLC 14. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 65921 C-2695-18-I; Southwestern Bell Telephone Co. dba AT&T Texas v. Hidalgo County, DD#1, RDH Site & Concrete, LLC 15. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 16. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 17. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report B. 65844 Discussion, consideration and approval to process the City of Alamo 2017-2018 TIRZ payment, in the amount of $72,153.14, pursuant to the interlocal agreement between the City of Alamo, Hidalgo County, and the Reinvestment Zone No. 1, City of Alamo. 3. 2018 Intradepartmental Transfers: B. 65901 2018 - Constable Pct. #2 (1100) C. 65902 2018 - Fire Marshal (1100) D. 65895 2018 - JP Pct. 2, Pl 2 (1100) E. 65876 2018 - County Clerk's (1100) F. 65888 2018 Justice Crt Bldg Sec (1245) G. 65889 2018 Public Affairs (1100) H. 65878 2018 - Facilities Management (1100) I. 65845 2018 - Emergency Management (1100) J. 65853 2018 - Pct. 3 Parks (1100) K. 65854 2018 - Pct. 3 Sanitation (1100) L. 65846 2018 - Constable Pct. 3 - (1100) M. 65849 2018 - Auditor's Office (1100) N. 65828 2018 - Constable Precinct 4 (1100) O. 65818 2018 - District Clerk (1100) P. 65822 2018 - Executive Office (1100) Q. 65808 2018 - Health & Human Services Dept. / H.D. Adm (1293) R. 65783 2018 - Pct 1 Parks (1100) S. 65897 2018 Pct. 1 - R&B (1200) T. 65760 2018 - Pct 1 Adm (1200) U. 65737 2018 - Pct 1 Sanitation (1100) V. 65862 2018 - Pct 2 Parks (1100) W. 65852 2018 - Pct 2 CRC Alamo (1100) X. 65784 2018 - Pct 2 Rd Maint (1200) Y. 65781 2018 - Pct.4 Parks (1100) Z. 65782 2018 - Pct.4 CRC (1100) AA. 65780 2018 - Pct.4 Sanitation (1100) BB. 65779 2018 - Pct.4 Road Maint (1200) CC. 65778 2018 - Pct.4 Admin (1200) DD. 65758 2018 - Constable Pct. 1 (1100) EE. 65775 2018 - HIDTA 2017 Grant (1291) FF. 65771 2018 - HIDTA 2017 Grant (1291) GG. 65777 2018 - Adult Probation - General Fund HH. 65793 2018 - 389th District Court (1100) II. 65786 2018 - Elections LIT (1283) 2016-Chapter 19 JJ. 65751 2018 - Elections (1100) 4. 2018 Interdepartmental Transfers: A. 65890 Constable Pct.2 (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct.2 in the total amount of $4,006.46. B. 65882 1. Approval of 2018 interdepartmental transfer from CO2016-Pct 3 Liberty/Tom Gill (program 100) to CO2016-Pct 3 Mile 3 (FM2221 to Tom Gill) (program 123) in the amount of $121,851.43 . 2. Approval of 2018 interdepartmental transfer from CO2017-Pct 3 Liberty Rd (US83 to FM 2221) (program 100 ) and Pct 3 Machinery & Equipment (program 122) to CO2017-Pct 3 Mile 3 (FM2221 to Tom Gill) (program 123) in the amount of $1,149,826.57. C. 65851 Approval of 2018 interdepartmental transfer from fund 1100 DBM program (001) to Facilities Management CO WIDE program (050) in the amount of $2,984.55 D. 65842 Pct. 1 Admin. (1200): Approval of 2018 interdepartmental transfer from Pct. 1 Rd. Maintenance prog. (005) to Pct. 1 Adm. prog. (004), in the amount of $5,000.00. 5. Planning Department: A. 65837 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 65613 District Clerk Fee report for the month of June 2018 $411,549.35 7. Executive Office: A. 65874 Requesting authority to purchase GPS units/service for new vehicles from Unicom Government, Inc. through Contract 4400006645-US Communities, Quote #QUT5194285 for a yearly total of $1,368.21 for the following: Health 1 unit $16.07 per monthly service Facilities Management 1 unit $16.07 per monthly service Planning 1 unit $16.07 per monthly service B. 65749 Approval of 457 plan hardship withdrawal request for employee #114723 8. Tax Refunds: A. 65754 Account Number Payer Amount C0555.00.000.0001.00 Heritage Village $23,494.83 R0180.02.000.0002.00 Hometel LTD $3,829.98 S2982.99.000.0008.00 Conn's $21,173.97 T2100.00.242.0014.04 Neeka Investments LLC $11,136.40 B. 65724 Account Number Payer Amount M2350.05.000.0008.00 AEF PLATING LLC $2,939.93 C. 65732 Account Number Payer Amount H2550.00.007.0005.06 Ma Ambe Limited Partnership $7,157.24 K3353.00.000.0010.00 Agroexport LLC $2,844.79 M3550.99.022.0001.06 Autozone $5,014.79 R3052.00.001.0003.00 Alfa Mercedes Hospitality LLC $24,198.14 S6765.00.000.0001.00 Owl Ventures LTD $13,973.77 T6400.03.000.000A.00 National Tax Search LLC $17,546.55 D. 65723 Account Number Payer Amount L0400.00.022.0003.00 SAENZ BROTHERS CONSTRUCTION SA $2,682.08 P3650.01.000.0004.00 CORELOGIC $2,965.04 P3650.01.000.0004.00 CORELOGIC $2,831.52 T4743.00.000.0068.00 WELLS FARGO $2,792.47 9. Membership Dues/Certifications: B. 65839 District Clerk (1100): Requesting approval to pay the following 2018 membership fees for District Clerk Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor: 1) 2018 County & District Clerks' Association of Texas (CDCAT) $125.00 (req. no.376248) C. 65848 County Clerk: Requesting approval to pay the 2018-19 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. D. 65773 County Clerk: Requesting approval to pay the County and District Clerks' Association of Texas (CDCAT) membership dues for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00 and the Affiliate membership dues for Mrs. Annette Muñiz, Chief Deputy, in the amount of $50.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. E. 65829 County Commissioners (1100): Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following: VENDOR YEAR AMOUNT ACCT. # REQ. # NALEO 2018 $ 100.00 8-1100-413-30-125-004-0-810 376215 F. 65757 Fire Marshal: Requesting approval to pay required license renewal fee in the amount of $150.00 to the Texas Commission on Fire Protection for the Hidalgo County Fire Marshal's Office, with authorization for County Treasurer to issue payment once auditing procedures are completed by the Hidalgo County Auditor. G. 65691 District Attorney (1100): Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCCA) for the following employees: Norma De La Rosa, Linda Marie Greenwood, Rosendo Reyes and Robert Vina III, in the amount of $225.00 (Requisition #375481), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor. 10. Urban County: A. 65832 Requesting approval of two (2) applicants in the Countywide Area under the Colonia Self-Help Center Program. 11. Budget & Management: C. 65814 Fringe Sweep (1100/1200): Approval to transfer lapsed fringes (health ins. & FICA) from various departments to the County Wide Adm.-Contingency. D. Interfund transfers: 1. 65887 TXDOT Pct 1 M6W(US83-SH107) (1315): Approval of 2018 interfund transfer from various CO2017-Pct 1 accounts (1351) into TXDOT Pct 1 M6W Project (1315) in the total amount of $1,605,850.00. 2. 65827 A. Certification of revenues for interest earned in 2018 and de-certification of Title IV-D revenues for District Clerk Title IV-D (Fund 1236). B. Approval of 2018 interfund transfer in the amount of $28,932.38 from District Clerk Title IV-D (Fund 1236) to General Fund (Fund 1100) to close out fund 1236. 3. 65820 A. Certification of revenues for interest earned in 2018 for Certificates of Obligation, Series 2006 (Fund 1436) and Refunding Bonds, Series 2007 (Fund 1438). B. Approval of 2018 interfund transfer in the amount of $921.26 from Certificates of Obligation, Series 2006 (Fund 1436) to Refunding Bonds, Series 2014C (Fund 1446) to close out retired debt service fund 1436. C. Approval of 2018 interfund transfer in the amount of $13.15 from Refunding Bonds, Series 2007 (Fund 1438) to Refunding Bonds, Series 2007 (Fund 1438) have been paid. 12. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). B. 65886 Requesting approval to exercise the additional one (1) year term with TERRA FIRMA MATERIALS, LLC (under the same rates, terms and conditions) for agreement #C-17-147-07-25 for the "PURCHASE of SAND and BEDDING MATERIAL" for HIDALGO COUNTY, commencing, September 24, 2018, expiring, September 23, 2019. C. 65806 Authority to advertise and approval of procurement packet for Countywide Internet Connection & Connectivity with authority to re-advertise if required and/or necessary. D. 65794 Pct. #4 Memorial Park (1351): Acceptance and approval of invoice # 00014179 submitted by Halff Associates, Inc. (PO # 780794) for services rendered for Memorial Park Project in the amount of $63,132.20. E. 65455 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice and draft agreement etc.) as attached hereto for Hidalgo County Urban County Program - "Lease of Office Space to House Urban County Program" through RFB No.: 2018-187-00-00-SGS including the re-advertisement if/whenl required. F. 65392 Approval to exercise the County's option to extend for a one (1) year term under contract #C-16-074-05-10 with Maintenance & Repairs for Elevators located in County Owned Buildings, with Thyssenkrupp Elevator Americas under the same rates, terms & conditions.
65824 2018- Hidalgo County Sheriff's Office (1100)
65764 Approval of Right-of-Way Permits a.Applicant: North Alamo Water Supply Corporation Legal Description: Proposed A. Valadez #2 Subdivision out of Delta Orchards Co. Unit 1 Lot 19 (Pct. 4) (Val Verde Road & Mile 20 North Road) Location of Pipeline or Utilities: South of Mile 20 North Road approximately 360 feet east of Val Verde Road. Proposed Right-of-Way Improvement: 3-1” PVC waterline dual services with 2” PVC casing boring Mile 20 North Road. b.Applicant: North Alamo Water Supply Corporation Legal Description: Mo-Tex Lot 1, 4, 5, 8, 9, 12, 13 and 16 (Pct. 4) (Mile 21 North Road & Mile 7 West Road) Location of Pipeline or Utilities: Southeast corner of Mile 21 North Road and Mile 7 West Road. Proposed Right-of-Way Improvement: 2,000 feet of 4” PVC waterline extension within the east right-of-way of Mile 7 West Road. c.Applicant: Nordhausen Utility Construction, L.L.C. Legal Description: Pueblo De Palmas Ph. 22-26, a Santa Cruz Ranch Subdivision Lot Q (Pct. 4) (Monte Cristo Road & Alamo Road) Location of Pipeline or Utilities: Northeast corner of Alamo Road and Monte Cristo Road. Proposed Right-of-Way Improvement: 2,630 feet of 12” PVC water line extension along the east side of Alamo Road. d.Applicant: North Alamo Water Supply Corporation Legal Description: Alamo Land & Sugar Co. Lot 13 Block 65 (Pct. 4) (Texas Road & Tower Road) Location of Pipeline or Utilities: Southside of Texas Road approximately 2,000 feet east of Tower Road . Proposed Right-of-Way Improvement: 3/4” HDPE water service line with a 2” PVC casing boring Texas Road.
65913 County Auditor: Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Maria Arcilia Duran, CPA, County Auditor for the Hidalgo County Auditor's Office, in the total amount of $185.00 (Requisition #376362) with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
65919 Requesting acceptance and approval of payment for the following invoice submitted by Mata Garcia Architects, LLP.: San Carlos Community Resource Center Project Invoice#3379-18 in the amount $ 2,500.00 for engineering service fees for work ordered by County prior to substantial completion but not included in amendment to contract for Ph. II of the Retaining Wall for (CRC in San Carlos)-Precinct 4, Contract# C-13-072-09-03.
A. 65801 1. Approval of reimbursement in the amount of $981,656.99 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 07/06/18 to 07/18/18. 07/06-11/18 $542,801.81 07/12-18/18 $438,855.18 TOTAL $981,656.99 2. Approval of wire transfer to cover claims paid. B. 65802 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of July 1-15, 2018 in the amount of $32,593.41 and requesting approval of wire transfer.
County Judge's Office: A. 65762 Recognition of Sen. Juan "Chuy" Hinojosa, who served as Interim County Judge in 1995, and the unveiling of his portrait on the Wall of County Judges. B. 65761 1. Approval of Interlocal Agreement for services by and between Hidalgo County and the Alliance for Interstate 69 Texas. 2. Approval to pay membership dues to the RGV Mobility Task Force in the amount of $8,620.00 with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor. C. 65864 1. Discussion, consideration and action on the Parking Plan that will be implemented for the duration of the construction of the new courthouse beginning on September 4, 2018. 2. Discussion, consideration and action on naming and placing signage on parking lots A1, A2, A3, L1, L2, L3, and MCL, notifying the public of the parking assignments and the September 4th, 2018 closure of a portion of the Main Courthouse Parking Lot (MCL) and the closure of the portion of Closner Blvd in front of the Courthouse. 3. Discussion and action on designating Juror lots L1 on Monday through Thursday 7:30 am - 5:30 pm and L2 on Monday and Tuesday from 7:30 am - 5:30 pm, beginning on August 27th, 2018.
Precinct #4 - Comm. Palacios: A. 65880 Presentation regarding Hidalgo County Precinct 4's Disaster Relief Public Forum scheduled for August 3, 2018, in the Hidalgo County Precinct 4 CRC in San Carlos, Texas (in conjunction with the U.S. Small Business Administration, FEMA, and Texas Rio Grande Legal Aid, Inc.) B. 65835 Requesting consideration and approval of Interlocal Cooperation Agreement between County of Hidalgo and The University of Texas Rio Grande Valley (to collaborate at Pct. 4 San Carlos CRC on 86th Street)
HIDTA - Task Force: A. 65759 HIDTA - 1291 1. Ratification of reprogram request #3, submitted on 07/17/18, to move remaining FY17 grant funds from fringes to salary in order to expend all grant funds. 2. Authorization to accept the reprogram request approval. B. 65791 HIDTA Task Force (1291): 1. Authorization and approval to accept award no. G17SS0002A, Modification Number 3, Cooperative Agreement between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy in the amount of $47,000.00 for the grant period of 01/01/17-12/31/18. 2. Authorization for County Judge,as authorized official, to sign grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of certification of revenues, as certified by the County Auditor's Office. 5. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $47,000.00 C. 65755 Requesting approval for County Treasurer to process payment for fuel reimbursement in the amount of $25.00 for TFA Rodrigo Sampayo after auditing procedures are completed by County Auditor. TFA Rodrigo Sampayo paid for fuel expense with personal credit card due to Hidalgo County Card not working properly. D. 65753 Requesting approval for payment of claims for M&M Towing & Recovery Invoice #'s 17-9900, 17-9901, 17-9902 all totaling in the amount of $1,750.00 including authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
Sheriff's Office: A. 65730 1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024 (9)c: Thirteen (13) Pallets of COTS (8 per pallet, 104 cots total) for a total amount of $1,040.00 thru requisition 375570. 2. Authorization for Purchasing Department to issue a purchase order and County Treasurer's to issue a check made payable to Texas Facilities Commission after County Auditor's review B. 65785 Sheriff's Office OCDETF (1284): 1. Approval to clarify the awarded Overtime amount for the Organized Crime Drug Enforcement Task Forces (OCDETF) State and Local Overtime and Authorized Expense Agreement for Fiscal Year 2018 as previously approved in AI-61811 on 10/03/17; correct amount awarded for Overtime: $8,000.00. 2. Approval to deobligate funds from the Organized Crime Drug Enforcement Task Forces (OCDETF) State and Local Overtime and Authorized Expense Agreement for Fiscal Year 2018 in the amount of $7,000.00 to reflect actual awarded Overtime amount. 3. Approval to deobligate revenues from the Organized Crime Drug Enforcement Task Forces (OCDETF) State and Local Overtime and Authorized Expense Agreement for Fiscal Year 2018 in the amount of $7,000.00 to reflect actual awarded Overtime amount. C. 65611 Sheriff - Operation Stonegarden (1284): Authorization and approval to request an extension in reference to Operation Stonegarden FY2016. New termination date: November 30, 2018.
Constable Pct. #1: A. 65756 Constable Pct #1: Discussion, consideration, and approval to appoint Alfredo Barrera Jr as Reserve Deputy Constable by Constable Celestino Avila Jr, Constable Pct. 1 in accordance with Texas Local Government Code Section 86.012.
Constable Pct. #2: A. 65603 Constable Pct. #2 - LBSP (1284): 1. Authorization to accept the Approval Notice in reference to Local Border Security Program (LBSP) FY 2019 for the amount of $32,000.00. 2. Authorization and approval for a County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2019 Local Border Security Program (LBSP) Grant. 5. Approval to appropriate the budget for Constable Pct. #2 Office portion of the FY 2017 Local Border Security Program (LBSP) Grant in the amount of $32,000.00.
Constable Pct. #4: A. 65695 Requesting approval to process the following invoice as a claim with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor: Pueblo Tires & Service; Invoice No. 5048605; Invoice Date 6/21/2018; Invoice Amount $15.98.
Constable Pct. #5: A. 65641 Constable Pct. 5 TTBH: Discussion, consideration, and approval to appoint Sergio Hinojosa as Deputy Constable by Constable Daniel Marichalar, Constable Pct 5, in accordance with Texas Local Government Code Section 86.011. B. 65640 Discussion, consideration, and approval to appoint Crucita Alvarado, Oscar Limas and Cesar Gutierrez as Reserve Deputy Constables by Constable Daniel Marichalar, Constable Pct. 5, in accordance to Texas Local Government Code Section 86.012.
Justices of the Peace: A. 65748 J.P. Pct. #2, Pl. 2: Requesting for Commissioners Court to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Art 3, Section 52] served for the request to purchase promotional items. Items needed to be purchased through current term are such as but not limited to koozies, sport bottles, key chains, lanyards and etc. as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs, and events.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 65868 Discussion, consideration and action to designate public area where public sales of real property may occur, other than an area at the Courthouse, an approve Order as to same. C. 65811 Discussion, consideration and action on request by City of Edinburg Fire Department for use of Administration Building Parking Lot located at SE corner of South Business Hwy. 281 and Canton Rd. to conduct their annual hose tests on Monday, August 13, 20 & 27, 2018 from 5:30 pm to 10:00 pm D. 65863 Discussion, consideration and action to authorize Valde Guerra, Executive Officer to sign any and all documents associated with the Insurance Claim for the June 20, 2018 Rain Event E. 65867 1. Requesting approval of proposed Agreed Order, Case No. 53322, Docket No. 2016-1986-MLM-E, regarding the Pct. 1 Monte Alto Collection Site with authority for Ramon Garcia, County Judge to sign. (previously signed by Valde Guerra, Executive Officer) 2. Requesting approval of Revised Proposed Agreed Order, Case No. 55486, Docket No. 2017-1771-WQ-E regarding clean-up of unauthorized trash dumpsites with authority for Ramon Garcia, County Judge to sign F. 65879 Requesting approval to submit Notice of Intent Form for FEMA Disaster # DR-4332 to the Texas Division of Emergency Management as it relates to the central portion of Hidalgo County Precinct 1, including the Las Brisa / Chapa Road area to the east to the IBWC Floodway and approval of any subsequent Notices, Forms and applications. G. 65872 1. Discussion, consideration, and approval of the Stimulating Business and Commercial Activity through the Arts (SBACA) Initiative, under the Hidalgo County Arts Program, as authorized under Section 381.004(b)(7) of the Texas Local Government Code. 2. Discussion and approval of the 2018 service agreement between Hidalgo County and the Boys and Girls Club of Pharr. H. 65898 Requesting approval of Interlocal Cooperation Agreement between County of Hidalgo and City of Mercedes, Texas (Veteran Services)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 65841 CCP Salary Schedule - Various Departments: 1. Approval of CCP Salary Schedule corrections as listed on Exhibit A, effective 04/30/2018. 2. Approval of backpay in the total amount of $ 117.72 for employee no. 227595 pursuant to Section 8.02 of the Classification and Compensation Pay Plan. C. 65900 County Rec Mgmt (1238): Approval of the following personnel actions, effective next full pay period 08/06/2018: Action Dept./ Prg. Slot # Current Position Title Current Grade/Step Current Budgeted Salary Proposed Position Title Proposed Grade/Step Proposed Budgeted Salary Reclassification 180-004 0001 Records Facility Manager G13/S01 $49,597.00 Deputy County Clerk III G09/S03 $39,052.00 D. 65819 Community Service Agency (3300): Approval of the following personnel actions effective next full pay period 08/06/2018: Action Dept./ Prg. Slot # Current Position Title Current Budgeted Salary Proposed Position Title Proposed Budgeted Salary Reclassification 901-033 0012 Accounts Payable Analyst $33,592.00 Accountant II $40,749.00 Reclassification 901-033 0003 General Accounting Supervisor $49,005.00 Accountant IV $55,440.00 E. 65892 Classification and Compensation Plan: 1. Approval to add the following four (4) position titles to the (CCP) Plan Classified Positions List: Action Position Title Grade Add Zika Coordinator II 11 Add Zika Research Analyst 10 Add Zika Public Health Specialist I 09 Add Zika Clerk II 03 2. Approval of Job Descriptions. 3. Approval to revise the (CCP) Plan Classified Positions List. F. 65816 Constable Pct. 2 (1100): Approval of the following personnel actions, effective next full pay period 08/06/2018: Action Dept./ Prg. Slot # Current Position Title Current Grade & Step Current Grade & Step Salary Proposed Position Title Proposed Rank & Step Proposed Salary Reclassification 292-001 0008 Switchboard Operator G06/S02 $29,690.00 Communications Officer R02/S01 $37,893.00 G. 65809 Urban County - TxCDBG Disaster Recovery(1288): Approval of the following personnel actions, effective next full pay period 08/06/2018: Action Dept./Prg. Slot # Position Title Grade Budgeted Salary Delete 250-006 0001 Coordinator I, UCP 09 $36,455.00 Create 250-006 0004 Clerk II 03 $25,470.00 Create 250-006 0005 Program Specialist I 09 $36,455.00 H. 65813 Sheriff (1100): Approval of the following personnel actions, effective next full pay period 08/06/2018: Action Dept./Prg. Slot # Position Title Current Allowance Amount Proposed Allowance Amount Delete Clothing Allowance 280-001 0108 Deputy Sheriff $500.00 $0.00 Delete Clothing Allowance 280-001 0176 Senior Deputy Sheriff $500.00 $0.00 Delete Clothing Allowance 280-001 0229 Deputy Sheriff $500.00 $0.00 Delete Clothing Allowance 280-001 0333 Deputy Sheriff $500.00 $0.00 Add Clothing Allowance 280-001 0067 Senior Deputy Sheriff $0.00 $500.00 Add Clothing Allowance 280-001 0195 Senior Deputy Sheriff $0.00 $500.00 Add Clothing Allowance 280-001 0196 Deputy Sheriff $0.00 $500.00 Add Clothing Allowance 280-001 0332 Deputy Sheriff $0.00 $500.00 I. 65817 Information Technology (1100): Approval of the following personnel actions, effective next full pay period 08/06/2018: Action Dept./Prg. Slot # Current Position Title Current Grade/ Step Proposed Position Title Proposed Grade/Step Step Adjustment 200-001 0045 Data Center Project Manager III G14/S01 Data Center Project Manager III G14/S02 J. 65838 Pct. 3 Road Maintenance (1200): Approval of the following personnel actions effective next full pay period 08/06/2018: Action Dept./Prg. Slot # Position Title Grade/Step Delete 123-005 0063 Tire Repair Specialist I 05/07 Create 123-005 0109 Tire Repair Specialist II 07/01 K. 65847 Discussion, consideration and approval for Hidalgo County Office of the County Judge to appoint Khatrina Te as a volunteer/intern under Hidalgo County Office of the County Judge for the period of August 1, 2018 to August 31, 2018.
Urban County: A. 65825 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for construction material testing engineering services. 2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) construction material testing engineering services firms from the county’s approved “pool” as graded and evaluated by the City of Elsa, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 27 (2014) City of Elsa – Street Improvement funds. Professional Service Firm Grade Ranked Fulcrum Consulting Services 96% Terracon Consultants, Inc. 94% Earth Co. 90% 3. Authority to negotiate a construction material testing engineering services contract with the No. 1 ranked firm of ____________________ for the provision of construction material testing engineering services for an Urban County Program Year 27 (2014) City of Elsa– Street Improvements project B. 65843 Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with GNH Company, LLC in the amount of $180,523.02. UCP Fiscal Years 27, 28 & 29 (2014, 2015 & 2016) Elsa-Street Improvement funds will be utilized. C. 65823 “Subject to Compliance with HB 1295, when and if applicable.” The Urban County Program on behalf of City of La Joya is requesting authority to purchase equipment through Hidalgo County’s membership and participation with Houston-Galveston-Area Council approved vendor, Municipal Emergency Services (H-GAC Contract#EE08-17) in the amount of $26,532.77 (quote attached hereto), freight/delivery will not be charged. City of La Joya UCP Years 29 & 30 (2016 & 2017) Fire Station Equipment funds will be utilized. D. 65767 1. Subject to Compliance with HB 1295, when and if applicable, the Urban County Program on behalf of the City of La Joya is requesting approval of a best and final negotiated contract for professional engineering services with Hinojosa Engineering, Inc., in the amount of $22,000.00 utilizing CDBG FY 27 & 28 (2014 & 2015) Street Improvements funds. 2. Approval of Work Authorization No. 1 for Hinojosa Engineering, Inc., in the amount of $22,000.00.
Health & Human Services Department: A. Health Care Funding District: 1. 65772 A. Public Hearing, at 9:30 am, to consider public comments concerning amending the rate associated with the mandatory provider participation payments that the County requires of all local hospitals for fiscal year FY 2018 and establishing how the revenue derived from any increases in mandatory payments resulting from the rate amendment will be spent. B. Consideration and approval of amending the rate associated with the mandatory provider participation payments that the County requires of all local hospitals for fiscal year FY 2018 from 3.62% to 6% and establishing how the revenue derived from any increases in mandatory payments resulting from the rate amendment will be spent. C. Consideration and approval for the Hidalgo County Tax Assessor/Collector to collect the amended mandatory payment required by Hidalgo County Health Care Funding District. D. Consideration and approval to assess amended mandatory payment annual rate from 3.62% to 6%. E. Consideration and approval to set amended assessment dates. 2. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures B. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Fire Marshal's Office: A. 65884 Requesting approval to reimburse employee John D. Franz the amount of $77.30 (requisition# 374100) for fuel purchase for county vehicle due to county issued fuel card not functioning, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Adult Probation: A. 65682 Adult Probation - DWI (1289) June 2018 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $930.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $930.00.
IT Department: A. 65856 Authorization and approval to purchase new wireless data service plans through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Department: Description: Employee/ID: Service Plan: Equipment: MDN: Comm. Pct. 1 New Data Card Jorge Peña/ 219630 Mobile Broadband Unlimited @ $37.99/mo MIFI 7730L @ $0.00 N/A Comm. Pct. 1 New Data Card Jose Cabeza de Vaca/ 207837 Mobile Broadband Unlimited @ $37.99/mo MIFI 7730L @ $0.00 N/A Comm. Pct. 1 New Data Service David Suarez/116216 Mobile Broadband Unlimited @ $37.99/mo iPad Pro @ $0.00 N/A W.I.C. 3 New Data Cards WIC Office Use Mobile Broadband Unlimited @ $37.99/ea per mo. MIFI 7730L @ $0.00 N/A Health Dept. 4 New Data Service Immunizations Division Mobile Broadband Unlimited @ $37.99/ea per mo. Xplore Xslate R12 Tablets @ $0.00 N/A
Elections Administration: A. 65774 1. Discussion and approval of Appointment of Democratic Party Presiding Election Judges and Alternate Election Judges for August 31, 2017, through July 31, 2019. 2. Discussion and approval of Appointment of Republican Party Presiding Election Judges and Alternate Election Judges for August 31, 2017, through July 31, 2019
WIC: A. 65836 Requesting approval for payment for the following invoices as claims with authority to County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. VENDOR LOCATION INVOICE# SERVICE DATE AMOUNT Reliant 3503 W. Mile 5 Rd. Ste. 7 Mission, Tx 78574 008-006-234-741-6 06/08/17 - 07/10/2017 $559.10 Travel Advisors 3105 W. University Dr. Edinburg, Tx 78539 6378 07/12/2017 - 07/14/2017 $656.00 Core Solutions 3105 W. University Dr. Edinburg, Tx 78539 378041 378042 378047 MX-M654n Copier 07/01/2017 - 07/31/2017 MX-4070N Copier 07/01/2017 - 07/31/2017 MX-4070N Copier 08/01/2017 - 08-31-2017 $120.89 $15.51 $16.91 B. 65833 Requesting approval to accept the Certificate Of Acquisition By Political Subdivision Or Assistance Organization to the Hidalgo County, consisting of 23 Dell OptiPlex Desktops, and one Dell E5550 Laptop as indicated on Page 1 & 2 for a total of 24 pieces.
Planning Department: A. 65763 1. Preliminary Approval a. Alyssa Marie Torres Subdivision- Pct. 3 (Eberardo Torres) (Doffing Road (F.M. 492) & Mile 7 North Road) No. of Lots: 1 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will be drain into Doffing Road (F.M. 492) side ditch. ETJ: Yes, City of McAllen. Water: Yes, provided by Agua SUD Sewer: Yes, OSSF Paved: Yes, Doffing Road (F.M. 492) paved. b. San Martin No. 5 Subdivision- Pct. 1 (Tillmin Welch) (Canton Road & Dillon Road) No. of Lots: 29 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by Storm drainage pipe system and detention will be provided by widening the existing drain ditch. ETJ: Yes, City of Donna. Water: Yes, provided by North Alamo Water Supply Corporation Sewer: Yes, OSSF Paved: Yes, Dillon Road and Canton Road paved.2 internal streets to be paved. 2. Final Approval a. Commercial 1911 Estates Subdivision- Pct. 3 (Frank Perez) (F.M. 681 & F.M. 490) No. of Lots: 2 Commercial Flood Zone: C Drainage: Yes, Drainage will be provided by onsite detention based on the approved site plan at building permit stage. ETJ: No, Rural Area Water: Yes, provided by Sharyland Water Supply Corporation Sewer: Yes, OSSF to be installed at building permit stage. Paved: Yes, F.M. 681 paved.
Precinct #1 - Comm. Fuentes: A. 65912 Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 12 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356).
Precinct #2 - Comm. Cantu: A. 65871 1. Requesting approval to submit a permit application to the United States Army Corps of Engineers by L & G Engineering & Texas Department of Transportation on behalf of Hidalgo County, to obtain a permit for the Precinct 2 Dicker Road Project. 2. Authorization for County Commissioner Eduardo Cantu to sign all pertinent permit application documents.
Precinct #3 - Comm. Flores: A. 65858 Approval of 2018 appropriation of funds from Precinct 3 R&B unassigned fund balance to various Precinct 3 R&B accounts in the amount of $659,110.32 to fund operating expenditures.
Budget & Management: A. 65803 Consider and approve a resolution authorizing publication of the County's Notices of Intent to Issue Certificates of Obligation in an amount not to exceed $154,500,000 as authorized under state law for purposes of paying contractual obligations of the County to be incurred for certain projects and to pay for the cost of issuance of the certificates of obligations and making other provisions regarding matters incident thereto. B. 65768 TXDOT Receivables (1315): Authority for the County Executive Officer to sign required reimbursement forms, including but not limited to TXDOT Form ROW-N-20AB and Comptroller of Public Accounts Form 74-209, as necessary, for all qualifying reimbursement requests associated with any current and future TXDOT road projects. C. 65725 Discussion, consideration, and approval to update the Texas Department of Emergency Management Designation of Subrecipient Agent form to reflect Alternate Contacts: Grants Accounting Supervisor - Deborah Fischer Grants Accountant -Maria Munoz Planning Analyst II- Rolando Garcia First Asst. Auditor - Linda Fong D. 65795 FY 2017 JAG Program (1282): 1. Approval to accept the FY17 Edward Byrne Memorial Justice Assistance Grant (JAG) Award in the amount of $43,026.00. 2. Approval of Certification of Revenues as certified by the County Auditor for the FY17 JAG Award. 3. Approval of appropriation of funds for the FY17 JAG Award.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 65573 a. Acceptance of the "sole and qualified response" received for award of the "2018 POOL OF TITLE REPORT SERVICES" for HIDALGO COUNTY (including all funding sources, programs and entities), RFP No. 2018-159-06-13-LHS; b. Approval of Contract with firm as (set forth below) in connection to the "2018 POOL OF TITLE REPORT SERVICES" for HIDALGO COUNTY (including all funding sources, programs and entities); C-18-159-07-31 - South Texas Land Investigations, commencing, 07/17/18, expiring, 07/16/19. 2. 65905 a. Requesting approval of Work Authorization #1 in the amount of $35,534.00 under the current "on call" agreement with Halff Associates, Inc.(C-18-142-05-08) for the provision of "engineering services" for: Renovation to the Hidalgo County Annex Building Network Operations Center (NOC); b. Pursuant to contract with Halff Associates, Inc., [Article 14] to C-18-142-05-08, approval to permit the subcontracting of Chanin Engineering for the Renovation to the Hidalgo County Annex Building Network Operations Center (NOC). 3. 65904 Acceptance and approval of a Memorandum of Understanding between Hidalgo County and the Lower Rio Grande Valley Development Council in connection with shuttle services [provided thru Valley Metro] for staff and visitors to the HC Courthouse during construction of new courthouse project with final review and approval as to legal form by HC DA/Civil Section. 4. 65861 Presentation of bids received for the purpose of award to the responsible vendor Terra Firma Materials submitting the lowest and best bid [meeting all specifications/requirements] and approval of contract document for project titled "Hot Mix Cold Laid" an Hidalgo County Wide Project through RFB No.: 2018-101-05-16-FAZ subject to HB 1295 compliance. 5. 65865 A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4), a professional service; B. Acceptance and approval of a Letter of Engagement with the law firm of Atlas, Hall & Rodriguez on an as needed basis for services required by Hidalgo County Commissioners Court and as further detailed in document. 6. 65770 Action/Direction from Hidalgo County Commissioners Court to address the submission of several identical proposal responses by companies/carriers on behalf of one agent per proposal including, but not limited to, the following Options: A. Ask insurance companies [as proposals originated & were sent to HC with & by them] to select the proposal with agent for HC to score/grade/evaluate; OR, B. Proceed to score/grade all proposals and thereafter have CC draw lots when grid presented for ranking [as all aspects exact/equal]; C. Other option if in accordance with RFP. 7. 65769 Emergency Management: Acceptance and approval for Auditor to process and Co. Treasurer to issue payment for invoices/claims [from 01 to 08-2017 and 01 to 03-30-2018] to vendor, Party Ice: as goods/services were rendered prior to department submitting requisition and obtaining a Purchase Order. 8. 65826 HC Dept. of Human Resources/Civil Service requests pursuant to Texas State Constitution Article 3, Section 52 the declaration of a "public purpose" with authority to purchase promotional items to be utilized when attending or hosting public functions to include, but not limited to, speaking events, presentations, meetings,ceremonies, and school career days, etc. and the affixing of any applicable identifying logos effective upon Commissioners Court and valid through 12-31-18. 9. 65821 Requesting authority for Valde Guerra, County Executive Officer, to sign and submit Federal Excise Tax Exemption Certificate for 2018 as requested by vendor, Rush Truck Centers. 10. 65807 Pursuant to current Hidalgo County Purchasing Policies & Procedures [amended 03/20/18], requesting an amendment to Chapter VI, Section/Article 6.03.02 as follows: 6.03.02. No specifications shall be written, which by design exclude legitimate competition between vendors. Brand names and model numbers that may appear in the Specifications and/or Pricing/Delivery Information sheet are for reference only. It is not the intent of Hidalgo County to restrict these bids in such cases, but to establish a desired quality of level of merchandise or to meet a pre-established standard due to the existing items. Vendors may offer items of equal stature and the burden of proof of such stature rests with vendors.Hidalgo County shall act as the sole judge in determining equality and recommendation. Hidalgo County may require documentation demonstrating equal or superior products as compared to products required. B. Pct. 1 1. 65909 A. Presentation of scoring grid (for the purpose of ranking by CC) of the graded vendor submissions with recommendation by Evaluation Committee Members for RFQ/P No. 2018-171-06-27-YSS “Construction Management at Risk (CMAR) for Hidalgo County Precinct No. 1 Tax Office”.: Submitting Vendors Recommendation by Evaluator #1 Recommendation by Evaluator #2 Recommendation by Evaluator #3 Holchemont, Ltd. 2nd 2nd 2nd Erickson Construction, LLC 1st 1st 1st B. Authority for the Purchasing Department to negotiate an agreement commencing with the number ranked firm of _______________________ for “Construction Management at Risk (CMAR) for Hidalgo County Precinct No. 1 Tax Office”. 2. 65712 Requesting approval of final negotiated contract with Alpha Engineering Group as it relates to On-Call Professional Engineering Services on as needed basis for projects located in Precinct #1 [CC action 07-17-18 R-AI# 65707] 3. 65799 A. Requesting approval of final negotiated contract with L & G Consulting Engineers Inc. as it relates to Professional Engineering Services on an as needed basis for projects located in Precinct No. 1 Mile 6 West Rd from Mile 11 N to SH107 project [CC action 07-17-18 R-AI #65704]. B. Approval of Work Authorization #1 in the amount of $1,605,850.00 through the engineering services agreement with L & G Consulting Engineers as it relates to the Pct. #1 Project titled: 1 Mile 6 West Rd from Mile 11 N to SH 107. C. Pursuant to Article 14 of contract #C-18-195-07-31 with L & G Consulting Engineers, a request for engineer to permit the subcontracting of the following sub-contractors to provide the corresponding services for the Pct. No. 1 Mile 6 West Rd from Mile 11 N to SH 107 Project: Ergonomic Transportation Solutions, Inc. Traffic Signals C&M Associates Traffic Projection AmaTerra Environmental Environmental Quintanilla Headley & Associates Surveying 4. 65857 A. Action to Clarify/Modify R-AI-65669 of 07/17/2018 for the rental of 5 Backhoes to reflect that as only 4 available the amount of the rental would now be $9,700.00 and correct the Purchase Order #782688 [part of 06-20-18 disaster event]; B. Approval to correct same Purchase Order #782688 to reflect the 5th item was substituted with a JD 544K-II 4WD Loader for $6,468.19 thru Invoice #P73998 covering from 06/26/18 - 07/23/2018 along with a Purchase Order Increase for $4,043.73 [CNTRL #R104]. 5. 65796 Pursuant to the federal, state and local declaration of emergency/disaster and additional items required, action on the following exemptions including, but not limited to: A. Construction Services : 1. Requesting exemption from competitive bidding requirement under TxLGC, 262.024(a)-(1) an item that must be purchased in a case of public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens or to preserve the property of the county; and, (3) an item necessary because of unforeseen damage to public property; 2. Requesting an construction services contract between Hidalgo County and ServPro for the "build back" services for ALL the Pct. #1 Offices Complex subject to legal review as to form by HC-DA/Civil Section; 3. Pursuant to the approved contract with ServPro, requesting authority to process a Requisition and issue Purchase Order in the amount of the contract; B. Leasing/Rental Services: 1. Approval to Lease/Rent a mobile office trailer from Williams Scotsman, Inc. for a minimum term of six [6] months to house the displaced "Outreach Operations Dept." of Pct. #1 and to be located at a site to be determined by Comm. Fuentes for the amount of $__________ [see detail attached herein] with execution of the required documentation reviewed as to legal form by HC-DA/Civil Section; 2. Approval to rent [through PO only as vendor does not require agreement] holding tank for mobile office trailer bathroom [as direct sewer connection too costly] from A Clean Portoco [ACP] at a rate of $235.00/month. C. Engineering Services: 1. Acceptance and approval of the finalized professional engineering contract "on call and as needed basis" between HC and Halff and Associates [ranked & approved for negotiations/CC 07-20-18]; 2. Acceptance and approval of WA #1 from Halff & Associates with an estimated amount of $53,080.00 for the engineering and/or architectural services required in connection with the build back of Pct. #1 Office complex; 6. 65800 Amendment/Modification of Interlocal Cooperation Agreement between the City of Weslaco & County of Hidalgo for the housing of Pct. #1 Operations Staff at city hall to include a monthly rental fee of $1K. C. Pct. 3 1. 65877 Requesting approval of Work Authorization No. 6 (with an estimated cost $1,004,000.00) as submitted by project engineer, L&G Consulting Engineers, to provide the Engineering Services required for PS&E, Construction Management and Construction Oversight for the Mile 3 project from Tom Gill Rd. to FM 2221, through contract #C-13-305-10-07. D. IT Department: 1. 65834 Requesting approval to accept, purchase and execute Statement of Work for services that will be rendered by Netsync Network Solutions under DIR Contract (DIR-TSO-4167) in the amount of $238,910.21 for the implementation of new technology equipment (Cisco Hyperflex) which include services,servers, installation by vendor with storage and switch that will optimize the Odyssey Application's performance and for the County Judge to sign all required documentation. E. Health & Human Services Dept. 1. 65869 Pursuant to the procurement packet, requesting action to select and approve the Evaluation Committee, [recommending previous members: Dairen Sarmiento, Lourdes Acevedo, and Ricardo Salinas for the sole response received for RFP No. 2018-138-07-25-HGO - "Online Pharmacy Billing Services" for Hidalgo County Health & Human Services Department. 2. 65776 Approval for Hidalgo County to enter into the Agreement with Minnesota Multistate Contracting Alliance for Pharmacy [MMCAP] thru the Cooperative Purchasing Program Texas Smart Buy Contract #269-C1 so as to utilize the awarded vendor, (as listed in agreement attached) as an additional procurement resource for purchases on an "AS NEEDED BASIS" for Biological Vaccines with authority for County Judge to execute [for ALL HC elected offices, departments, agencies and/or programs for all funding sources] 3. 65789 Presentation for the purpose of disclosure and documentation to HCCC from Owner's Designated Representatives Messrs. Valde Guerra, Michael Leo & Sergio Cruz [VMS], as authorized to act on behalf of the County in connection with the Construction of the New Courthouse Project, issued and executed the Notice To Proceed for the Construction Document Phase and Construction Phase to project architect, HDR Architecture, Inc. and attached herein. F. Co. Wide 1. 65608 Presentation of the sole, lowest and best bid submitted & received by vendor, Enterprises Holding LLC and meeting all specifications and/or requirements (as detailed in the supporting documentation contained herein) for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Lease/Rental of Vehicles" through project No.: 2018-050B-07-05-FAZ.
Open Forum
30. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 65894 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Petunia. D. 65915 Claim of Italy Perez v. Hidalgo County E. 65917 C-2695-18-I; Southwestern Bell Telephone Co. dba AT&T Texas v. Hidalgo County, DD#1, RDH Site & Concrete, LLC 31. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
32. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 65893 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Petunia. D. 65916 Claim of Italy Perez v. Hidalgo County E. 65918 C-2695-18-I; Southwestern Bell Telephone Co. dba AT&T Texas v. Hidalgo County, DD#1, RDH Site & Concrete, LLC 35. Adjourn