1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. AI -65618 Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 -Expansion of Professional Engineering Services Pool (RFQ No. HCDD1-18-043-08-08), for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors. 6. AI -65620 Requesting approval to accept bids and approval to execute Requirement Agreement with the vendor submitting the lowest and best bid meeting all specified requirements for RFB No.HCDD1-18-026A-07-12"Sand and Bedding Material", subject to legal review and compliance to HB1295. 7. AI -65703 A.) Request exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Professional Engineering Services" for Flood Evaluation for Pct. 4 - June 2018 Rain Event. FIRM NAME: SCORE: RANK: L&G ENGINEERING 95 CRUZ-HOGAN 92 STRADA GROUP 90 C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of __________________________________ for the provisions of Professional Engineering Services for Flood Evaluation for Pct. 4 - June 2018 Rain Event. 8. AI -65694 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: CP 130 Budget: 005 New Administration Bldg A. Application for Payment No. 2 in the amount of $57,533.00 from Bullard Construction, Inc. pertaining to Construction Contract No. HCDD1-18-002-05-22. Project Engineer: Halff & Associates PO#634554 9. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 11. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 12. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 13. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. ZI-65750 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. AI-65752 Presentation of Fund Information Report B. AI-65563 Discussion, consideration and approval to process the City of Alton 2017-2018 TIRZ payment in the amount of $155,488.79 pursuant to the interlocal agreement between the City of Alton, Hidalgo County, and Tax Increment Reinvestment Zone No. 1. C. AI-65656 Discussion, consideration and approval to process the City of Edinburg's "The Shoppes at Rio Grande Valley" 2017-2018 TIRZ payment, in the amount of $241,882.73 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 1, City of Edinburg. D. AI-65655 Discussion, consideration and approval to process the City of Edinburg's "Entertainment Center" 2017-2018 TIRZ payment, in the amount of $66,104.86 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 4, City of Edinburg. E. AI-65683 Pursuant to Local Government Code §115.0035, requesting approval of the attached review/audit letters. F. AI-65685 Pursuant to Local Government Code § 114.044, requesting approval of the attached monthly reports. 3. 2018 Intradepartmental Transfers: A. AI-65734 2018 - Pct 2 CRC San Juan (1100) B. AI-65735 2018 - Pct 2 CRC Alamo (1100) C. AI-65736 2018 - Pct 2 Sanitation (1100) D. AI-65738 2018 - Sheriff's Federal Sharing - U.S. Treasury (1228) F. AI-65617 2018 - D.A. State Supplement (1281) G. AI-65628 2018-Auxiliary Court (1100) H. AI-65630 2018-93rd District Court (1100) I. AI-65654 2018 - Pct 1 Rd Maint (1200) J. AI-65649 2018 - Health & Human Services Dept. / H.D. Adm (1293) K. AI-65673 2018 - Health & Human Services Dept. / TECE (1293) L. AI-65678 2018 - Pct.4 Parks (1100) M. AI-65680 2018 - Auditor's Office (1100) N. AI-65681 2018 - WIC Ineligible Costs (1100) O. AI-65696 2018 - County Judge (1100) P. AI-65600 2018 - D.A. - VAP (1281) Q. AI-65601 2018 - General Litigation (1100) R. AI-65719 2018 - Const Pct.2 LBSP(1284) S. AI-65597 2018 - Constable Pct. #2 (1220) T. AI-65591 2018 - Health & Human Services/T.B. Control (1293) U. AI-65586 2018 - Health & Human Services Dept. / PHEP (1293) V. AI-65587 2018 - Health & Human Services Dept./ RLSS (1293) W. AI-65589 2018 - 430th DC (1100) X. AI-65580 2018 - Elections (1283) 2016 Chapter 19 Y. AI-65572 2018 - J.P. Pct. 3, 2 (1100) Z. AI-65560 2018 - Fire Marshal (1100) 4. 2018 Interdepartmental Transfers: A. AI-65740 Co Wide Admin (1100): Approval of 2018 interdepartmental transfer from General Litigation to Co. Wide Adm in the amount of $100,000.00. B. AI-65727 Pct. 1 Admin. (1200): Approval of 2018 interdepartmental transfer from Pct. 1 Rd. Maintenance prog. (005) to Pct. 1 Adm. prog. (004), in the amount of $25,000.00. C. AI-65739 Pct 2 Parks (1100): Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $5,000.00 to fund operating expenditures. E. AI-65677 Approval of 2018 interdepartmental transfer from Pct.4 ICA NAW (Program 204) and Pct. 4 Rd. Maint (Program 007) to Pct.4 Rd. Maint (program 007) in the total amount of $4,480.82. F. AI-65689 Fire Marshal (1100): Approval of 2018 Interdepartmental Transfer between various programs under the Fire Marshal to fund anticipated Fire Call Invoices in the amount of $48,435.00. G. AI-65626 Pct 2 Adm (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $5,000.00 to fund travel expenditures. H. AI-65718 Various Pct 2 TxDOT Projects (1315): Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 Nolana Loop (FM1426-FM907) Prj to Various Pct 2 TxDOT Projects in the amount of $188,827.70 to fund project expenditures. I. AI-65598 Facilities Mgmt Co. Wide (1100): Approval of 2018 interdepartmental transfer from Info. Tech. Dept (program #001) to Facilities Mgmt Co. Wide (program #050) in the amount of $828.95 to fund general supplies expenses. 5. Planning Department: A. AI-65650 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. AI-65661 1. Reimbursement of Financial Guarantee a.Sendero Trails Ph. 1 Subdivision Lot 25 - Pct. 4 (Elio Botello) (FM 490 & HWY 281) *Reimbursement request: $1,000.00 for installation of 1 OSSF 6. Monthly Fee Reports: A. AI-65492 District Clerk Revised May 2018 Fee Monthly Report 7. Executive Office: A. AI-65639 Approval of 457 plan hardship withdrawal request for employee #103098 & 153206 8. Tax Refunds: A. AI-65604 Account Number Payer Amount A1800.99.038.0008.19 Rojas Heavy Equipment LLC $6,361.94 B. AI-65582 Account Number Payer Amount E5400.00.030.0000.02 Linebarger Goggan Blair & Sampson LLP $28,107.00 E5400.00.045.0020.00 Linebarger Goggan Blair & Sampson LLP $7,945.00 O2005.00.000.0006.00 Wells Fargo Home Mortgage $3,463.50 C. AI-65581 Account Number Payer Amount F0330.03.000.0185.00 Lereta LLC $2,988.36 F0330.03.000.0185.00 Lereta LLC $2,952.83 K0550.99.000.0005.02 Jams Logistics LLC $2,520.34 K2400.00.000.0140.01 Royal Freight, L.P. $12,751.00 M3849.03.000.0320.00 Lone Star National Bank $3,966.18 S3098.01.000.0002.00 Rivers Of Living Waters In Christ Church $2,788.52 S3557.00.000.0001.00 Royal Freight, L.P. $3,573.32 9. Membership Dues/Certifications: A. AI-65429 Tax Office: Requesting approval to pay 2018 membership dues to Tax Assessor Collectors Association (TACA) in the amount of $40.00 for Santos Castilleja III (Req# 374374) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. B. AI-65619 Public Affairs (1100): Requesting approval to pay the 2018 Agency Membership fee for 2018 Annual TATOA Conference for the following employees: Julia B. Sullivan, Jaclyn Trevino, Misti Palacios, Oliverio De La Garza and Evana Vleck in the amount of $150.00. My Requisition is #00375254 and with the authority for County Treasurer to issue check after auditing procedures are completed by County Auditor. 10. Budget & Management: A. AI-65731 Non-Agenda Transfers Report and approval of emergency transfers for the period of June 2018. D. Interfund transfers: 1. AI-65687 Pct. 1 (1100): Approval of 2018 interfund transfer from Pct 1 Rd Maintenance, program 005 (1200), to Pct 1 Parks, program 013 (1100), in the total amount of $10,000.00. 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-65531 Requesting authorization to enter into a 60-month capital lease agreement between Constable, PCT 3 and Pitney Bowes, a Buyboard awarded vendor through contract 496-15, for a monthly payment of $66.56, billed quarterly at $199.68 through REQ# 00373705 inclusive of all required hardware and software. C. AI-65665 Approval to complete, submit, and issue a purchase order for $65.00 ($15.00 fee, $50.00 late fee) for an alarm permit for WIC Clinic #1224, located at 300 Hall Acres Rd., Pharr, TX 78577, as required by the City of Pharr and Pharr Police Department (as supporting documentation confirms and details herein). D. AI-65533 Requesting approval to enter into 24 - 60 month copier capital lease agreements with Copy Graphics, authorized reseller for DIR awarded vendor Canon Financial through DIR-TSO-3101: REQ# Vendor Quantity Model Monthly Payment 00374645 Copy Graphics 24 IR-1435i $ 33.20/unit E. AI-65675 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 00375361 with L & G Consulting Engineers, Inc. in the amount of $46,238.98 for the geotechnical engineering services required to proceed with Sunflower Park & Walking Trail. F. AI-65558 Approval of payment of Invoice 11327000 in the amount of $8,496.00, as submitted by L&G Consulting Engineering, for Mile 5 Project (Taylor Road to FM 2220) WA#1 (PO# 740893); Approval of payment of Invoice 11327005 in the amount of $47,868 as submitted by L&G Consulting Engineering, for project FM 2220 Ware Road Project (FM 676 to FM 1925) WA#1 (PO# 728311) Approval of payment of Invoice 11327004 in the amount of $150,975.06, as submitted by L&G Consulting Engineering, for project FM 1925 WA#1 (PO# 739761) Approval of payment of Invoice 11327006 in the amount of $6,677.28 as submitted by L&G Consulting Engineering, for project SH 107/Bus 281 Intersection and Drainage Improvements (Courthouse Square & Outfall) WA#1 (PO# 750481) Approval of payment of Invoice 11327018 in the amount of $59,059.94 as submitted by L&G Consulting Engineering, for project 10th Street Extension Project WA#2 (PO# 700265) Approval of payment of Invoice 40021 in the amount of $2,226.98 as submitted by B2Z Engineering, for project Memorial Park Project WA#5 (PO# 767241) Approval of payment of Invoice 40022 in the amount of $64,013.86 as submitted by B2Z Engineering, for project Seminary Road Project WA#2 (PO# 779383) Approval of payment of Invoice 40023 in the amount of $72,736.97 as submitted by B2Z Engineering, for project Hinojosa Road Project WA#3 (PO# 779384) Approval of payment of Invoice 40024 in the amount of $71,393.23 as submitted by B2Z Engineering, for project Tex-Mex Road Project WA#4 (PO# 779385) Approval of payment of Invoice 40025 in the amount of $29,902.86 as submitted by B2Z Engineering, for project Mile 17 1/2 (Russell Road) Project WA#5 (PO# 781240) Approval of payment of Invoice 40026 in the amount of $41,501.24 as submitted by B2Z Engineering, for project Mile 17 Road Project WA#6 (PO# 781241) G. AI-65729 Approval of Application for Payment No. 5 in the amount of $774,224.30 for the Pct 4's 10th Street Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-17-218-01-16 and as reviewed by project manager, Ricardo Gallaga, L&G Consulting Engineers, Inc. H. AI-65706 1.) Authority to rescind action taken by Commissioners Court on May 22,2018 agenda item 64972 request for payment submitted by Mata-Garcia Architects; invoice 3297-17 in the amount of $8,080.00. 2.) Acceptance and approval of payment for revised invoice submitted by Mata-Garcia Architects invoice 3398-18 in the amount of $5,580.00 (P.O. 700944). I. AI-65713 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 00375511 with L & G Consulting Engineers, Inc. in the amount of $46,600.00 for the engineering services required to proceed with the realigning the intersection of Cesar Chavez Road and SH 107 to 0.186 miles south. J. AI-65676 BCAP/PCT# 4 Requesting acceptance and approval for Invoice #18-150-02 in the amount of $3,417.06 as submitted by project engineer, SAMES, Inc. under Contract # C-CAP-18-034-04-10 WA #1 for Ware Country Subdivision. K. AI-65636 PCT. #1: Requesting approval to pay invoice #10004 in the amount of $4,601.26 for Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC. L. AI-65648 PCT. #1: Requesting approval to pay invoice #11327034 in the amount of $70,275.76 for Mile 6 Project - WA#2, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. M. AI-65645 PCT. #1: Requesting approval to pay invoice #11327021 in the amount of $58,967.47 for Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. N. AI-65709 Approval of payment on invoice #18A2 in the amount $10,952.00 submitted by Alpha Infrastructure Engineering, PLLC., in connection with engineering services provided under Contract C-18-060-02-20 (WA#1), for Gonzalez Rd. project. O. AI-65708 Pct. 1 is requesting approval of payment on invoice #17B2 in the amount $19,329.90 submitted by Alpha Infrastructure Engineering, PLLC., in connection with engineering services provided under Contract C-17-290-11-21 (WA#1), for Midway Rd. improvement project. P. AI-65632 PCT. #1: Requesting approval to pay invoice #10005 in the amount of $3,629.99 for Sunset Park Operations Facility - WA#1, as submitted by B2Z Engineering, LLC. Q. AI-65556 PCT. #3: Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO No. 11327016 6-30-18 La Homa ROW WA #1 $3,240.00 671613 11327008 6-30-18 Liberty Rd. Project WA #4 $3,000.00 735736 11327017 6-30-18 South Detention Basin Project $6,299.63 735730 11327011 6-30-18 FM 494 Shary Rd. WA #3 $28,415.00 772303 11327012 6-30-18 FM 494 Shary Rd. WA #4 $30,412.00 779844 11327007 6-30-18 Mile 3 Project WA #4 $58,032.50 771660 11327020 6-30-18 Mile 3 Section II WA #5 $8,131.10 773904 11326998 6-30-18 Veterans Blvd. WA #2 $12,381.80 763269 11327025 6-30-18 Veterans Blvd. WA #3 $23,272.50 772041 11326999 6-30-18 FM 676 (Mile 5) Project $11,250.00 745880 R. AI-65616 Approval of Pay Application No. 19 in the amount $29,991.50 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09. S. AI-65554 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO L&G Consulting Engineers, Inc. 6/30/18 11327029 $12,577.44 775957 T. AI-65518 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft agreement etc.) as attached hereto for: Medical Supplies Hidalgo County WIC Program - RFB: 2018-179-00-00-SGS, including the re-advertisement of project if and when required or necessary. U. AI-65699 1. Requesting approval of Change Order No. 1 in connection with contract No. C-17-027-07-25 with NM Contracting, LLC for the Hidalgo County Precinct #2 -CO WIDE SERVICE SHOP PROJECT as recommended by project architect The Warren Group, Inc. and subject to compliance with HB1295 when and if applicable. 2. Requesting approval of Change Order No. 2 in connection with contract No. C-17-027-07-25 with NM Contracting, LLC for the Hidalgo County Precinct #2 -CO WIDE SERVICE SHOP PROJECT as recommended by project architect The Warren Group, Inc. and subject to compliance with HB1295 when and if applicable. V. AI-65642 1. Requesting approval of Authorization No. 2 (Allowance Expenditure Authorization) in the amount of $3,490.00 in connection with the "Hidalgo County - County Wide Service Shop Project" from contracted vendor NM Contracting, LLC, and as recommended by project architect The Warren Group, Inc.; 2. Requesting approval of Authorization No. 3 (Allowance Expenditure Authorization) in the amount of $16,715.23 in connection with the "Hidalgo County - County Wide Service Shop Project" from contracted vendor NM Contracting, LLC, and as recommended by project architect The Warren Group, Inc. W. AI-65715 Ratification of the fully executed Change Order No. 3 in connection with contract No. C-16-378-02-21 with Clore Construction, LLC for the Hidalgo County Precinct #2 -Regional Linear Park Project(from Ridge Road to San Antonio Ave) as recommended by project engineer, Christopher Rodriguez, P.E. and subject to compliance with HB1295 when and if applicable. X. AI-65435 Requesting approval of Application for Payment No. 7 in the amount of $115,650.33 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc. Y. AI-65595 Approval of Application for Payment No. 14 in the amount of $15,328.61 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by the project engineer, Ricardo Gallaga, P.E. Z. AI-65588 Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Cesar Chavez Road Project 06/30/18 11327003 $ 7,091.25 732294 Dicker Road Project 06/30/18 11327009 $ 10,880.20 778854 Eldora Road Project 06/30/18 11327013 $ 60,433.78 764302 Regional Linear Park Project 06/30/18 11327014 $ 896.28 745253 Regional Linear Park Project 06/30/18 11327015 $ 5,893.25 759102 Dicker Road Project 06/30/18 11327022 $ 1,360.67 762740 Regional Linear Park Project 06/30/18 11327024 $114,333.97 779803 Regional Linear Park Project 06/30/18 11327028 $ 4,489.32 737761 Regional Linear Park Project 06/30/18 11327030 $ 46,626.94 764213 AA. AI-65565 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# County Wide Shop Facility Project 07/02/18 20080 $ 3,676.94 760512 Las Milpas Park Youth Facility Project 07/02/18 20081 $ 4,370.90 767363 Military Highway Extension Project 07/02/18 20082 $ 8,330.41 779323 Las Milpas Road Project 07/02/18 20083 $60,313.75 777422 BB. AI-65322 Requesting approval of Application for Payment No. 6 in the amount of $217,615.85 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc. CC. AI-65549 Action to Add and/or Delete fuel card users, including, but not limited to, the following: 1. Hidalgo County Health and Human Services - Add fuel card user 2. Hidalgo County Adult Probation - Delete fuel card user 3. Hidalgo County Elections Department - Add fuel card user 4. Hidalgo County Constable Pct No. 5 - Add/Delete fuel card users
AI-65692 2018 - HIDTA Task Force (1291)
AI-65728 Community Service Agency (1100): Approval of 2018 interdepartmental transfer from Co Wide Admin to Community Service Agency to fund county match for the RSVP program.
AI-65564 1. Approval of Right-of-Way Permits a. Applicant: Agua Special Utility District Legal Description: Nick Doffing Co. No. 4 Lot 6 (Pct. 3) (N. Minnesota Road & Mile 6 North Road) Location of Pipeline or Utilities: Minnesota Road approximately 1,683 feet south of Mile 6 North Road. Proposed Right-of-Way Improvement: 1” HDPE water service line with 2” PVC casing boring Minnesota Road. b. Applicant: North Alamo Water Supply Corporation Legal Description: The north ½ of Block 26, San Carlos Homesites (Pct. 4) (84th Street & Highland Avenue) Location of Pipeline or Utilities: 84th Street approximately 600 south of Highland Avenue. Proposed Right-of-Way Improvement: 3/4” water meter service line with 2” PVC casing boring 84th Sreet. c. Applicant: Agua Special Utility District Legal Description: 6 Western Vegas Subdivision, a 20.00 acre tract of land out of Block 16 Texan Gardens (Pct. 3) (Mile 6 North Road & Western Road) Location of Pipeline or Utilities: Western Road approximately 400 feet north of Mile 6 North Road and the north east corner of Western Road and Mile 6 North Road. Proposed Right-of-Way Improvement: (4) 1” water meter service lines with 2” PVC casing boring Western Road and 8” PVC water line extension along the north side Mile 6 North Road. d. Applicant: North Alamo Water Supply Corporation Legal Description: Jessup Subdivision (Pct. 4) (Pine Street & Bluebonnet Street) Location of Pipeline or Utilities: Bluebonnet Street approximately 800 feet south of Pine Street. Proposed Right-of-Way Improvement: 4” PVC water line extension along the west side of Bluebonnet Street and (1) ¾” water meter service line with 2” PVC casing boring Bluebonnet Street. e. Applicant: North Alamo Water Supply Corporation Legal Description: Delta Orchards Co. Unit 3 Lot 78 (Pct. 1) (F.M. 2812 & Mile 3 West Road) Location of Pipeline or Utilities: Northeast corner of F.M. 2812 and Mile 3 West Road. Proposed Right-of-Way Improvement: 4” PVC water line extension along the east side of Mile 3 West Road. f. Applicant: North Alamo Water Supply Corporation Legal Description: Pueblo De Palmas Ph. 22-26, a Santa Cruz Ranch Subdivision Lot Q (Pct. 4) (Monte Cristo Road & Alamo Road) Location of Pipeline or Utilities: Northeast corner of Alamo Road and Monte Cristo Road. Proposed Right-of-Way Improvement: 12” PVC water line extension along the east side of Alamo Road and (1) 12” PVC crossing with a 20” steel casing boring Alamo Road.
AI-65621 Approval of credit application and agreement document with Cummins Southern Plains for repairs of Generators and authorize Hidalgo County Sheriff Officer to sign documents subject to review as to legal form by HC DA/Civil Section.
B. AI-65550 1. Approval of reimbursement in the amount of $885,203.03 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 06/21/18 to 07/05/18. 06/21-27/18 $470,285.21 06/28-29/18 $ 35,206.44 07/02-05/18 $379,711.38 TOTAL $885,203.03 2. Approval of wire transfer to cover claims paid. C. AI-65551 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of June 16-30, 2018 in the amount of $53,274.32 and requesting approval of wire transfer.
District Courts: A. AI-65662 93rd DC: Discussion, consideration and approval to appoint Jose Jaime Garcia, Cumberland School of Law Student as a Volunteer Clerk Intern for the period of July 24, 2018 through August 20, 2018.
District Attorney's Office: A. AI-65643 Proclamation declaring July 30th, 2018 as World Day Against Trafficking In Persons in Hidalgo County. B. AI-65579 Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG). C. AI-65578 Hidalgo County Domestic Violence Specialty Prosecutor (DVSP) Grant (1281): Approval to submit DVSP Grant #2931303 budget adjustment to the Office of the Governor (OOG). D. AI-65557 Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281): Approval to submit a BPU Grant #2537807 budget adjustment to the Office of the Governor (OOG).
County Clerk's Office - Arturo Guajardo, Jr.: A. AI-65612 Requesting approval of Official Bond Renewal for Elections Administrator, Yvonne Ramon
Sheriff's Office: A. AI-65714 1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024 (9) (C): Two (2) Cargo Trucks: LMTV for a total amount of $12,000.00 thru requisition 375565. 2. Authorization for Purchasing Department to issue a purchase order and County Treasurer's to issue a check made payable to Texas Facilities Commission after County Auditor's review B. AI-65624 1. Approval and authorization for the Hidalgo County Sheriff's Office to continue participation in the Texas 1033 Surplus Property Program. 2. Authorization for County Judge, as authorized official, to sign the required documents.
Constable Pct. #1: A. AI-65561 Constable Pct. 1 - OPSG(1284) 1. Authorization to accept the Approval Notice in reference to Operation Stonegarden FY 2017 for the amount of $30,000.00. 2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues, as certified by the County Auditor, for the FY 2017 Operation Stonegarden Grant in the amount of $30,000.00. 5. Approval to appropriate the budget for Constable Pct. 1 portion of the FY 2017 Operation Stonegarden Grant in the amount of $30,000.00. B. AI-65562 Discussion, consideration, and approval for Hidalgo County Constable Pct. 1 continued participation in Texas 1033 Surplus Property Program.
Constable Pct. #3: A. AI-65599 Constable Pct. 3 - Local Border Security Program (1284): 1. Authorization to accept the Statement of Grant Award in reference to Local Border Security Program FY19 in the amount of $95,000.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues, as certified by the County Auditor, for the FY19 Local Border Security Progam Grant. 5. Approval to appropriate budget for Hidalgo County Constable Precinct 3 Office portion of the FY19 Local Border Security Program in the amount of $95,000.00. B. AI-65592 1. Authorization to accept the Approval Notice in reference to Operation Stonegarden FY 2017 for the amount of $60,000.00 2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2017 Operation Stonegarden Grant. 5. Approval to appropriate the budget for Constable Precinct 3's Office portion of the FY 2017 Operation Stonegarden Grant in the amount of $60,000.00
Tax Office - Paul Villarreal: A. AI-65567 Requesting approval of a Dealer Deputy Agreement between Hidalgo County and San Juan Motors, LLC DBA North Park Lexus Rio Grande Valley P149103 subject to the dealership providing a bond in the amount of $100,000.00 and final legal review.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-65717 Presentation of the monthly report by program manager, Jacobs, Inc., of the Construction of the New Hidalgo County Courthouse C. AI-65705 Discussion, consideration, and approval of the creation of the Hidalgo County Arts Program, as authorized under Section 381.004(b)(7) of the Texas Local Government Code. D. AI-65663 Disclosure of firm name change from Law Office of Preston Henrichson, P.C. to Henrichson Law P.L.L.C. in connection with letters of engagement/billing for legal representation on litigation cases. E. AI-65625 Approval to accept settlement check from Auto Club County Mutual Insurance Company in the amount of $10,061.59 to settle auto accident claim with County vehicle. (Sheriff Office)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-65644 Classification and Compensation Plan: 1. Approval of the following Classified Positions List changes, effective next full pay period of 07/23/2018: Action Current Position Title Current Grade Proposed Position Title Proposed Grade Title Change Senior Fraud Investigator 14 Senior Auto Theft Fraud Unit Investigator 14 Title Change Data Center Project Manager 10 Data Center Project Manager I 10 Add Data Center Project Manager II 12 Add Data Center Project Manager III 14 Add Community Outreach Program Specialist 06 2. Approval of Job Descriptions. 3. Approval to revise the (CCP) Classified Positions List. C. AI-65585 WIC - Lactation Support Center (1292): Approval of the following personnel actions, effective beginning of FY on 09/01/2018: Action Dept./ Prg. Slot # Position Title Grade Proposed Budgeted Salary Create 350-018 0002 Registered Nurse III G15 $57,850.00 D. AI-65638 TX Agrilife Extension (1100): Approval of the following peronnel actions, effective next full pay period 07/23/2018: Action Dept./Prg. Slot # Current Position Title Current Grade & Step Current Grade & Step Salary Proposed Position Title Proposed Grade & Step Proposed Grade & Step Salary Title Change 380-001 0014 Outreach Specialist II G06/S01 $28,940.00 Community Outreach Program Specialist G06/S01 $28,940.00 E. AI-65668 Criminal District Attorney (1100) / DA INVESTIGATION HB65 : 1. Approval of the following personnel actions, effective upon Commissioner's Court Approval: Action Dept./Prg. Slot # Position Title Grade & Step Proposed Budgeted Salary/ Auto Allowance Create 080-002 0148 Assistant District Attorney II G15/S02 $59,875.00 $900.00 Create 080-002 0149 Assistant District Attorney II G15/S02 $59,875.00 $900.00 Create 080-007 0185 Assistant District Attorney II G15/S02 $59,875.00 $900.00 Create 080-007 0186 Assistant District Attorney II G15/S02 $59,875.00 $900.00 F. AI-65670 Tax Office (1100): Approval of the following personnel actions effective next full pay period 07/23/2018: Action Dept./Prg. Slot # Current Position Title Current Grade & Step Current Grade & Step Salary Proposed Position Title Proposed Grade & Step Proposed Grade & Step Salary Title Change 140-001 0029 Bookkeeper II G07/S01 $31,255.00 Deputy Clerk II G07/S01 $31,255.00 G. AI-65671 430th District Court (1100): Approval of the following personnel actions, effective next full pay period of 07/23/2018: Action Dept./Prg. Slot # Position Title Current Allowance Amount Proposed Allowance Amount Add Interpreter Allowance 010-001 0003 Assistant Court Coordinator (DC) $0.00 $2,000.00 H. AI-65651 Information Technology (1100): 1. Approval of the following personnel actions, effective next full pay period of 07/23/2018: Action Dept./ Prg. Slot # Position Title Grade Proposed Budgeted Salary Create 200-001 0045 Data Center Project Manager III 14 $53,565.00 2. Approval to transfer employee no. 122475 to slot# 0045 (200-001), effective 07/23/2018. I. AI-65622 County Rec Mgmt (1238): Approval of the following personnel actions, effective next full pay period of 08/06/2018: Action Dept./ Prg. Slot# Current Position Title Current Grade/Step Current Budgeted Salary Proposed Position Title Proposed Grade/Step Proposed Budgeted Salary Reclassification 180-004 0001 Records Facility Manager G13/S01 $49,597.00 Deputy County Clerk III G09/S03 $39,052.00
Urban County: A. AI-65568 1. Requesting approval to rescind action taken on Commissioners’ Court on July 3, 2018 authorizing the Urban County Program to advertise for construction and related activities for all projects identified in the 2017-2018 One Year Action Plan, subsequent amendments and Colonia funded activities (Texas General Land Office, Texas Department of Agriculture and Texas Department of Housing and Community Affairs, etc.). 2. The Urban County Program requests authorization to advertise for construction and related activities for all projects identified in the 2018-2019 One Year Action Plan, subsequent amendments and Colonia funded activities (Texas General Land Office, Texas Department of Agriculture and Texas Department of Housing and Community Affairs, etc.). B. AI-65596 1. Request authorization to use Hidalgo County Pct. 4 Professional Services “ON-Call” contract with Professional Appraisal Services, Inc. (C-18-144-05-08) for the purpose of Appraisal Review Services of Appraised properties located within Hidalgo County Pct. 4. Subject to compliance with HB 1295 when and if applicable. 2. Approval of Work Authorization No. 1 for Professional Appraisal Services, Inc. (C-18-144-05-08) in the amount of $18,900.00.
Health & Human Services Department: A. AI-65635 Presentation of the Walk Across Texas Challenge #15 winner. B. AI-65570 Requesting approval to submit request to amend the Zika Healthcare Services program No. HHS000059600001. The purpose is to request a change in the staffing level. C. AI-65552 1. Requesting approval to accept the Public Health Zika Response contract amendment No. 537-18-0355-00001 Amendment No. 1. 2. Requesting approval for County Judge to e-sign the Public Health Zika Response contract amendment. 3. Requesting approval of the Certification of Revenue in the amount of $538,483.00 in ELC funds and $145,000.00 in ZPR funds. 4. Requesting approval of the ELC budget appropriation in the amount of $538,483.00 and the ZPR budget in the amount of $145,000.00. 5. Discussion, consideration and approval of the following personnel actions: Action Dept./ Prg. Slot # Position Title Proposed Grade/ Step Proposed Budgeted Salary Effective Date Create 340-069 0002 Zika Coordinator II G11/S01 $42,521.00 07/17/18 Create 340-069 0003 Zika Research Analyst G10/S01 $39,371.00 07/17/18 Create 340-069 0004 - 0006 Zika Public Health Specialist I G09/S01 $36,455.00 07/17/18 Create 340-069 0007 Zika Clerk II G03/S01 $25,470.00 07/17/18 Delete 340-069 0001 Zika Public Health Technician G07/S01 $31,255.00 08/18/18 D. AI-65634 Requesting approval of the Memorandum of Understanding between South Texas College and County of Hidalgo by and through the Hidalgo County Health & Human Services Department. The purpose of the Agreement is to have STC provide training on HB 300 and HIPAA rules on a quarterly basis for new employees that will work with personal health information. E. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures F. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Facilities Management: A. AI-64241 Requesting approval for payment of claim for the following, with authority of County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Vendor Invoice Invoice Date Amount Prior PO Valmac Electric Supply # 4437-618810 02-14-17 $ 233.16 756633
Community Service Agency: A. AI-65652 Discussion, consideration, and action to approve the Cost Allocation Plan that details the methods and procedures Hidalgo County Community Service Agency will use to allocate costs to various programs, grants, contracts, and agreements. B. AI-65606 Discussion, consideration, and action to accept the Senior Companion Program Grant contract No. 18SC206866 in the amount of $427,428.00 and the Foster Grandparent Program Grant contract No. 18SF203603 in the amount of $242,447.00 from the Corporation for National and Community Service, with authorization for Jaime Longoria to sign any and all pertinent documents. C. AI-65609 Discussion, consideration, possible action for approval of the following personnel actions for the two new grants awarded to Community Service Agency from the Corporation for National and Community Service for Senior Companion Program and Foster Grandparent Program, effective upon Commissioner's Court approval. Action Position Title Budgeted Salary Create Foster Grandparent/Senior Companion Payroll Specialist $28,000.00 Create Foster Grandparent Program Supervisor $34,000.00 Create Senior Companion Program Supervisor $36,000.00 D. AI-65602 Discussion, consideration, and action to accept the Texas Veterans Commission General Assistance Grant in the amount of $300,000.00 with authorization for County Judge Ramon Garcia and Jaime Longoria to sign any and all pertinent documents.
Auditor's Office: A. AI-65633 Approval to release the County's audited Comprehensive Annual Financial Report (CAFR), Single Audit, and Management Letter for the year ended December 31, 2017 prior to acceptance by the Commissioners Court.
Planning Department: A. AI-65702 Requesting approval to reimburse Daniel Sanchez, Planning Inspector II, the amount of $55.00 for fuel purchase (vehicle Asset #64789-Unit 86) due to Hidalgo County fuel card not working properly (damaged), with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Precinct #1 - Comm. Fuentes: A. AI-65574 Requesting approval of Interlocal Cooperation Agreement between the South Texas Independent School District and the County of Hidalgo for student transportation staging area for the 2018-2019 School Year, agreement expiring August 31, 2019.
Precinct #2 - Comm. Cantu: A. AI-65722 Requesting authorization and approval to enter into a Standard Service Agreement with Military Highway Water Supply Corporation for a 2" Water Meter for the New County Wide Mechanic Shop Facility. B. AI-65698 Pct 2 Dicker Road Prj (SP115 to FM 2061) (TxDot): 1. Approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for Hidalgo County (Pct 2) Dicker Road Project from SP 115 (23rd St) to FM 2061 (Jackson Rd), CSJ: 0921-02-312 with authority for the County Judge to sign required documentation. 2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $169,218.00 for the County's estimated share of direct state costs for preliminary engineering and right of way acquisition, for the Hidalgo County (Pct 2) Dicker Road Project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ: 0921-02-312)
Precinct #3 - Comm. Flores: A. AI-65701 Requesting authorization for title reports, appraisal, survey, metes and bounds, title policy and acquisition of right of way for Harvest Time Road and Tract 40 Los Ejidos Grant.
Budget & Management: A. AI-65741 Status update on 2019 Budget Process. B. Budget Appropriations: 1. AI-65743 CO2017-Pct 2 CW Mechanic Shop Facility (1351): a. Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings. b. Approval of 2018 appropriation of funds in the amount of $159,203.00 into CO2017-Pct 2 Countywide Mechanic Shop Facility for anticipated project expenditures. 2. I-65726 UT-Health Snap-Ed Program (1100): A. Approval of certification of revenues as certified by the County Auditor for revenues associated with the Interlocal Cooperation Agreement with UT-Health Science at Houston. B. Approval of 2018 appropriation of funds in the amount of $100,000.000 into the Snap-Ed Program for anticipated program expenditures. 3. AI-65623 Pursuant to Texas Local Government Code 111.070, approval of emergency appropriation from the General Fund - Fund Balance in the amount of $1,500,000.00 for emergency related salaries, fringes, and other anticipated operating expenses.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-65674 Requesting rescission/deletion of "the oral statement made by M. Salazar reflected on the official HCCC minutes ONLY" on Regular Agenda Item #62223 for HCCC meeting of 11-14-17 in connection with the correct year and thus leaving the actual caption year of 2019 on item. 2. AI-65697 A. Recommendation by Purchasing Dept. to cancel the current RFB advertising [second ad not published in anticipation of this agenda item] for Hidalgo County's Project: Auctioneer, Towing, Storage & Related Services as it is in the best interest to do so; B. Authority to advertise and approval of a Request for Proposal format/packet [with final review and approval as to legal form by HC-DA/Civil Section prior to distribution] for the Hidalgo County Project titled: Auctioneer, Towing, Storage & Related Services in order to have the negotiation component for a final agreement for Parts 1, 2 or both of the project 3. AI-65607 Action on a request for business name change from vendor, AL3, fka, Starr Telecom and nka, ArtCom as detailed in supporting documentation attached herein. 4. AI-65721 Requesting approval after consideration and review, to increase the currently approved amount of (2) transactions per day to (4)four fuel transactions per day using the U.S. Bank National Association (Voyager)fuel cards during a qualifying disaster in Hidalgo County commencing July 17, 2018 thru December 1, 2018 for: Hidalgo County Executive Office. B. Executive Office 1. AI-65394 Presentation of the responsible vendor submitting the lowest and best bid and awarding of contract to: M.J.A. Construction, LLC for the "Demolition Services for Existing HC Structure (Former DPS Office Edinburg) RFB 2018-135-05-30-YZV subject to compliance with HB 1295 when & if applicable. 2. AI-65571 Ratification of an oral correction to R-AI#65327 to the HCCC meeting minutes of 07-03-18 to include HC Public Affairs Dept. for the purchase of items required for the public good/purpose pursuant to Art. 3 - Sec 52 of the Constitution of the State of Texas for the term of 07-03-18 through 12-31-18. C. Pct. 1 1. AI-65707 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a “professional service”; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers required for “multiple” (ON CALL) Engineering Services for projects located within Precinct No. 1: Professional Engineering Firms Grade Ranking HALFF Associates 97.3 Rio Delta Engineering 96.6 Civil Systems Engineering, Inc. 94.6 Professional Engineering Firms Grade Ranking Alpha Engineering Group 97.3 International Consulting Engineering (ICE) 96.0 Izaguirre Engineering Group 95.0 C. Authority for the Purchasing Department to negotiate “multiple” professional services agreements for the purposes of “ON CALL” Professional Engineering Services for projects located within Hidalgo County Precinct No. 1 with the multiple ranked firms: ___________________________ & ______________________________. D. Authority for the Purchasing Department to negotiate “multiple” Professional Services Agreements for the purposes of “On Call” Professional Engineering Services for project located within Hidalgo County Precinct No. 1. 2. AI-65704 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services for the following; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for Mile 6 West Road from Mile 11 North to State Highway 107 (a TXDOT project) for Precinct No. 1: Professional Engineering Firms Grade Ranking L & G Engineering 98.3 Cortran Engineering 97.0 R E Garcia & Associates 95.6 C. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Mile 6 West Road from Mile 11 North to State Highway 107 (a TXDOT project) for Precinct 1. D. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for FM 1015 Mile 12 North Road to State Highway 107 (a TXDOT project) for Precinct No.1: Professional Engineering Firms Grade Ranking L & G Engineering 97.6 Gonzalez De La Garza Associates, LLC 96.0 Fulcrum Consulting Services 94.6 E. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for FM 1015 Mile 12 North Road to State Highway 107 (a TXDOT Project) for Precinct No.1. 3. AI-65716 Acceptance and approval of a consulting and other related services contract between awarded vendor, ABC Consulting Group and HC-Pct. #1 through county's membership/participation in Region 8 Education Service Center Cooperative Purchasing Program TIPS with authority to execute agreement subject to legal counsel's Atlas-Hall & Rodriguez final legal review as to form including compliance with Form 1295 and insurance requirements.. 4. AI-65669 A. Exemption from competitive bidding requirements under TxLGC 262.024(a)(1)(2)(3) as a direct result of the flooding rains of June 20, 2018 including both local declarations of emergency by County Judge and Governor & US Gov't; B. Ratification of issuance of purchase order to Doggett Heavy Machinery Services, LLC for the rental of five (5) backhoes as a result of the emergency situation created by flood event in order to mobilize and commence debris removal without incurring any further damage to county-owned property and protect the health and safety of residents of the County; C. Requesting approval to contract with Doggett for the rental of five (5) backhoes through requisition and purchase order protocol in the amount of $12,367.50, including the execution of any required documents [subject to legal review as to form] by County Judge or designee ordered by Commissioners' Court. 5. AI-65664 Pct. 1 is requesting acceptance and approval of Supplemental No. 2 for L&G Consulting Engineers, Contract No. C-17-103-05-30 resulting in Addition of Field Notes and Parcel Sketches (with an estimated cost increase of $14,000.00) for services under Work Authorization No. 2 for the Pct 1 Mile 6 Project. D. Pct. 2 1. AI-65631 A. Acceptance and approval of Final AIA A 101 form of agreement & Form A 201 between Hidalgo Count-Owner and Erickson Construction, LLC for the “Construction Management at Risk (CMAR) for Las Milpas Park Youth Facility” located in Pct. No. 2 including authority for Project Manager B2Z Engineering, to issue and send the formal Notice to Proceed; B. Pursuant to TXLGC an in the interest of expediting a project’s progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve …”an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed he Change Orders’ statutory limits…’. The original contract price may not be decreased by 18% or more without the consent of the contractor”. 2. AI-65569 Presentation of responsible vendor, Southern Star Transport, LTD submitting the lowest and best bid for the purpose of award and approval of contract for RFB titled: HC-Hauling Services for All Road Materials through project No.: 2018-105-05-16-TDL. E. Pct. 4 1. AI-65647 Requesting approval of Work Authorization No. 1 in the amount of $ 46,238.98 under "on call" professional services agreement #C-17-282-10-17 with L&G Consulting Engineers, Inc., to provide "Geo Technical Services" for Project Specific: Sunflower Park Detention Facility & Walking Trail", located in Hidalgo County Precinct 4. 2. AI-65693 a. Acceptance and approval of a Professional Services Agreement # C-18-129-07-17 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering for Project Specific: “Cesar Chavez Realignment (limits SH 107 - 1000 Ft.)” located in Precinct 4; b. Pursuant to Article 14 of the "professional engineering services" agreement #C-18-129-07-17 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering, is requesting approval to engage the services of SUB-CONTRACTORS (Leonel Garza, Jr. & Associates, LLC & HLH Appraisal Services) for ROW Appraisal Services. c. Acceptance and approval of Work Authorization No. 1 with an (estimated cost of $ 49,600.00) L&G Consulting Engineers, Inc. d/b/a L&G Engineering for Project Specific: “Cesar Chavez Realignment" (limits SH 107 - 1000 Ft.) for Precinct 4, in connection to agreement # C-18-129-07-17. F. Constables 1. AI-65442 Constable Pct 3 is requesting approval to purchase two (2) 2018 F-150 (Crew Cabs) vehicles through the County's membership/participation with the following cooperative: GoodBuy, contract #18-18-8F000 thru awarded vendor, Silsbee Ford in the total amount of $70,010.00 which includes delivery and a one time administration fee of $300.00 including compliance with HB form 1295 G. Health & Human Services Dept. 1. AI-65576 Requesting authority to exercise the final one year [as provided in current contract] under #C-16-076-06-20 for: "Registered Pharmacist Services" [on an as needed basis] for HIDALGO COUNTY HEALTH DEPARTMENT [under the same rates, terms and conditions] Mr. David Max Castro, R. Ph. MBA Consultant Pharmacist subject to SAM.gov compliance. H. WIC 1. AI-65559 Consideration and approval of the Letter of Intent supporting the indicated health related initiatives between The Texas A&M Health Science Center School of Public Health and Hidalgo County with authorization for HC-WIC Program Director, Ms. Clarissa Ramirez to sign/execute document to demonstrate mutual desire for collaboration between both institutions in the public health and health systems areas within their service areas during the term of the project from 07/01/2018 through 06/30/2021. I. Budget & Management 1. AI-65450 A. Requesting authority to advertise and approval of the Draft Procurement Packet for Hidalgo County's Request for Proposals for the project titled: Compensation Loss and Funding Projections Actuarial Study including the re-advertising of project if necessary and/or required; B. Action to select/designate/assign an Evaluation Committee to review, score & grade the responses received for: Hidalgo County's Compensation Loss and Funding Projections Actuarial Study. J. Sheriff's Office 1. AI-65679 Pursuant to Tx. Local Government Code, Chapter 791, acceptance, and approval of a Memorandum of Understanding between Hidalgo County and Starr County for the housing of County inmates on an as-needed basis. 2. AI-65577 Presentation of "sealed quotes' received for the purpose of award and approval of the contract to the responsible vendor submitting the lowest and best quote (while meeting all specifications and/or requirements as attached hereto) but in no event to exceed the statutory bid threshold of $50K for: Hidalgo County Sheriff's Office "Repairs, Installation & Removal of Communication Radio Tower & Miscellaneous Equipment" - RFSQ 2018-104A-06-21.
Open Forum
26. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-65710 Hidalgo County v. U.S. Department of Commerce - Bureau of the Census D. AI-65593 Claim of Josue M. Moron E. AI-65657 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project M-18 F. AI-65659 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project T-18 27. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
28. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-65711 Hidalgo County v. U.S. Department of Commerce - Bureau of the Census D. AI-65594 Claim of Josue M. Moron E. AI-65658 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project M-18 F. AI-65660 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project T-18. 31. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. AI -65618 Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 -Expansion of Professional Engineering Services Pool (RFQ No. HCDD1-18-043-08-08), for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors. 6. AI -65620 Requesting approval to accept bids and approval to execute Requirement Agreement with the vendor submitting the lowest and best bid meeting all specified requirements for RFB No.HCDD1-18-026A-07-12"Sand and Bedding Material", subject to legal review and compliance to HB1295. 7. AI -65703 A.) Request exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services. B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Professional Engineering Services" for Flood Evaluation for Pct. 4 - June 2018 Rain Event. FIRM NAME: SCORE: RANK: L&G ENGINEERING 95 CRUZ-HOGAN 92 STRADA GROUP 90 C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of __________________________________ for the provisions of Professional Engineering Services for Flood Evaluation for Pct. 4 - June 2018 Rain Event. 8. AI -65694 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: CP 130 Budget: 005 New Administration Bldg A. Application for Payment No. 2 in the amount of $57,533.00 from Bullard Construction, Inc. pertaining to Construction Contract No. HCDD1-18-002-05-22. Project Engineer: Halff & Associates PO#634554 9. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 11. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 12. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 13. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. ZI-65750 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. AI-65752 Presentation of Fund Information Report B. AI-65563 Discussion, consideration and approval to process the City of Alton 2017-2018 TIRZ payment in the amount of $155,488.79 pursuant to the interlocal agreement between the City of Alton, Hidalgo County, and Tax Increment Reinvestment Zone No. 1. C. AI-65656 Discussion, consideration and approval to process the City of Edinburg's "The Shoppes at Rio Grande Valley" 2017-2018 TIRZ payment, in the amount of $241,882.73 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 1, City of Edinburg. D. AI-65655 Discussion, consideration and approval to process the City of Edinburg's "Entertainment Center" 2017-2018 TIRZ payment, in the amount of $66,104.86 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 4, City of Edinburg. E. AI-65683 Pursuant to Local Government Code §115.0035, requesting approval of the attached review/audit letters. F. AI-65685 Pursuant to Local Government Code § 114.044, requesting approval of the attached monthly reports. 3. 2018 Intradepartmental Transfers: A. AI-65734 2018 - Pct 2 CRC San Juan (1100) B. AI-65735 2018 - Pct 2 CRC Alamo (1100) C. AI-65736 2018 - Pct 2 Sanitation (1100) D. AI-65738 2018 - Sheriff's Federal Sharing - U.S. Treasury (1228) F. AI-65617 2018 - D.A. State Supplement (1281) G. AI-65628 2018-Auxiliary Court (1100) H. AI-65630 2018-93rd District Court (1100) I. AI-65654 2018 - Pct 1 Rd Maint (1200) J. AI-65649 2018 - Health & Human Services Dept. / H.D. Adm (1293) K. AI-65673 2018 - Health & Human Services Dept. / TECE (1293) L. AI-65678 2018 - Pct.4 Parks (1100) M. AI-65680 2018 - Auditor's Office (1100) N. AI-65681 2018 - WIC Ineligible Costs (1100) O. AI-65696 2018 - County Judge (1100) P. AI-65600 2018 - D.A. - VAP (1281) Q. AI-65601 2018 - General Litigation (1100) R. AI-65719 2018 - Const Pct.2 LBSP(1284) S. AI-65597 2018 - Constable Pct. #2 (1220) T. AI-65591 2018 - Health & Human Services/T.B. Control (1293) U. AI-65586 2018 - Health & Human Services Dept. / PHEP (1293) V. AI-65587 2018 - Health & Human Services Dept./ RLSS (1293) W. AI-65589 2018 - 430th DC (1100) X. AI-65580 2018 - Elections (1283) 2016 Chapter 19 Y. AI-65572 2018 - J.P. Pct. 3, 2 (1100) Z. AI-65560 2018 - Fire Marshal (1100) 4. 2018 Interdepartmental Transfers: A. AI-65740 Co Wide Admin (1100): Approval of 2018 interdepartmental transfer from General Litigation to Co. Wide Adm in the amount of $100,000.00. B. AI-65727 Pct. 1 Admin. (1200): Approval of 2018 interdepartmental transfer from Pct. 1 Rd. Maintenance prog. (005) to Pct. 1 Adm. prog. (004), in the amount of $25,000.00. C. AI-65739 Pct 2 Parks (1100): Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $5,000.00 to fund operating expenditures. E. AI-65677 Approval of 2018 interdepartmental transfer from Pct.4 ICA NAW (Program 204) and Pct. 4 Rd. Maint (Program 007) to Pct.4 Rd. Maint (program 007) in the total amount of $4,480.82. F. AI-65689 Fire Marshal (1100): Approval of 2018 Interdepartmental Transfer between various programs under the Fire Marshal to fund anticipated Fire Call Invoices in the amount of $48,435.00. G. AI-65626 Pct 2 Adm (1200): Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $5,000.00 to fund travel expenditures. H. AI-65718 Various Pct 2 TxDOT Projects (1315): Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 Nolana Loop (FM1426-FM907) Prj to Various Pct 2 TxDOT Projects in the amount of $188,827.70 to fund project expenditures. I. AI-65598 Facilities Mgmt Co. Wide (1100): Approval of 2018 interdepartmental transfer from Info. Tech. Dept (program #001) to Facilities Mgmt Co. Wide (program #050) in the amount of $828.95 to fund general supplies expenses. 5. Planning Department: A. AI-65650 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. AI-65661 1. Reimbursement of Financial Guarantee a.Sendero Trails Ph. 1 Subdivision Lot 25 - Pct. 4 (Elio Botello) (FM 490 & HWY 281) *Reimbursement request: $1,000.00 for installation of 1 OSSF 6. Monthly Fee Reports: A. AI-65492 District Clerk Revised May 2018 Fee Monthly Report 7. Executive Office: A. AI-65639 Approval of 457 plan hardship withdrawal request for employee #103098 & 153206 8. Tax Refunds: A. AI-65604 Account Number Payer Amount A1800.99.038.0008.19 Rojas Heavy Equipment LLC $6,361.94 B. AI-65582 Account Number Payer Amount E5400.00.030.0000.02 Linebarger Goggan Blair & Sampson LLP $28,107.00 E5400.00.045.0020.00 Linebarger Goggan Blair & Sampson LLP $7,945.00 O2005.00.000.0006.00 Wells Fargo Home Mortgage $3,463.50 C. AI-65581 Account Number Payer Amount F0330.03.000.0185.00 Lereta LLC $2,988.36 F0330.03.000.0185.00 Lereta LLC $2,952.83 K0550.99.000.0005.02 Jams Logistics LLC $2,520.34 K2400.00.000.0140.01 Royal Freight, L.P. $12,751.00 M3849.03.000.0320.00 Lone Star National Bank $3,966.18 S3098.01.000.0002.00 Rivers Of Living Waters In Christ Church $2,788.52 S3557.00.000.0001.00 Royal Freight, L.P. $3,573.32 9. Membership Dues/Certifications: A. AI-65429 Tax Office: Requesting approval to pay 2018 membership dues to Tax Assessor Collectors Association (TACA) in the amount of $40.00 for Santos Castilleja III (Req# 374374) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor. B. AI-65619 Public Affairs (1100): Requesting approval to pay the 2018 Agency Membership fee for 2018 Annual TATOA Conference for the following employees: Julia B. Sullivan, Jaclyn Trevino, Misti Palacios, Oliverio De La Garza and Evana Vleck in the amount of $150.00. My Requisition is #00375254 and with the authority for County Treasurer to issue check after auditing procedures are completed by County Auditor. 10. Budget & Management: A. AI-65731 Non-Agenda Transfers Report and approval of emergency transfers for the period of June 2018. D. Interfund transfers: 1. AI-65687 Pct. 1 (1100): Approval of 2018 interfund transfer from Pct 1 Rd Maintenance, program 005 (1200), to Pct 1 Parks, program 013 (1100), in the total amount of $10,000.00. 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-65531 Requesting authorization to enter into a 60-month capital lease agreement between Constable, PCT 3 and Pitney Bowes, a Buyboard awarded vendor through contract 496-15, for a monthly payment of $66.56, billed quarterly at $199.68 through REQ# 00373705 inclusive of all required hardware and software. C. AI-65665 Approval to complete, submit, and issue a purchase order for $65.00 ($15.00 fee, $50.00 late fee) for an alarm permit for WIC Clinic #1224, located at 300 Hall Acres Rd., Pharr, TX 78577, as required by the City of Pharr and Pharr Police Department (as supporting documentation confirms and details herein). D. AI-65533 Requesting approval to enter into 24 - 60 month copier capital lease agreements with Copy Graphics, authorized reseller for DIR awarded vendor Canon Financial through DIR-TSO-3101: REQ# Vendor Quantity Model Monthly Payment 00374645 Copy Graphics 24 IR-1435i $ 33.20/unit E. AI-65675 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 00375361 with L & G Consulting Engineers, Inc. in the amount of $46,238.98 for the geotechnical engineering services required to proceed with Sunflower Park & Walking Trail. F. AI-65558 Approval of payment of Invoice 11327000 in the amount of $8,496.00, as submitted by L&G Consulting Engineering, for Mile 5 Project (Taylor Road to FM 2220) WA#1 (PO# 740893); Approval of payment of Invoice 11327005 in the amount of $47,868 as submitted by L&G Consulting Engineering, for project FM 2220 Ware Road Project (FM 676 to FM 1925) WA#1 (PO# 728311) Approval of payment of Invoice 11327004 in the amount of $150,975.06, as submitted by L&G Consulting Engineering, for project FM 1925 WA#1 (PO# 739761) Approval of payment of Invoice 11327006 in the amount of $6,677.28 as submitted by L&G Consulting Engineering, for project SH 107/Bus 281 Intersection and Drainage Improvements (Courthouse Square & Outfall) WA#1 (PO# 750481) Approval of payment of Invoice 11327018 in the amount of $59,059.94 as submitted by L&G Consulting Engineering, for project 10th Street Extension Project WA#2 (PO# 700265) Approval of payment of Invoice 40021 in the amount of $2,226.98 as submitted by B2Z Engineering, for project Memorial Park Project WA#5 (PO# 767241) Approval of payment of Invoice 40022 in the amount of $64,013.86 as submitted by B2Z Engineering, for project Seminary Road Project WA#2 (PO# 779383) Approval of payment of Invoice 40023 in the amount of $72,736.97 as submitted by B2Z Engineering, for project Hinojosa Road Project WA#3 (PO# 779384) Approval of payment of Invoice 40024 in the amount of $71,393.23 as submitted by B2Z Engineering, for project Tex-Mex Road Project WA#4 (PO# 779385) Approval of payment of Invoice 40025 in the amount of $29,902.86 as submitted by B2Z Engineering, for project Mile 17 1/2 (Russell Road) Project WA#5 (PO# 781240) Approval of payment of Invoice 40026 in the amount of $41,501.24 as submitted by B2Z Engineering, for project Mile 17 Road Project WA#6 (PO# 781241) G. AI-65729 Approval of Application for Payment No. 5 in the amount of $774,224.30 for the Pct 4's 10th Street Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-17-218-01-16 and as reviewed by project manager, Ricardo Gallaga, L&G Consulting Engineers, Inc. H. AI-65706 1.) Authority to rescind action taken by Commissioners Court on May 22,2018 agenda item 64972 request for payment submitted by Mata-Garcia Architects; invoice 3297-17 in the amount of $8,080.00. 2.) Acceptance and approval of payment for revised invoice submitted by Mata-Garcia Architects invoice 3398-18 in the amount of $5,580.00 (P.O. 700944). I. AI-65713 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 00375511 with L & G Consulting Engineers, Inc. in the amount of $46,600.00 for the engineering services required to proceed with the realigning the intersection of Cesar Chavez Road and SH 107 to 0.186 miles south. J. AI-65676 BCAP/PCT# 4 Requesting acceptance and approval for Invoice #18-150-02 in the amount of $3,417.06 as submitted by project engineer, SAMES, Inc. under Contract # C-CAP-18-034-04-10 WA #1 for Ware Country Subdivision. K. AI-65636 PCT. #1: Requesting approval to pay invoice #10004 in the amount of $4,601.26 for Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC. L. AI-65648 PCT. #1: Requesting approval to pay invoice #11327034 in the amount of $70,275.76 for Mile 6 Project - WA#2, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. M. AI-65645 PCT. #1: Requesting approval to pay invoice #11327021 in the amount of $58,967.47 for Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. N. AI-65709 Approval of payment on invoice #18A2 in the amount $10,952.00 submitted by Alpha Infrastructure Engineering, PLLC., in connection with engineering services provided under Contract C-18-060-02-20 (WA#1), for Gonzalez Rd. project. O. AI-65708 Pct. 1 is requesting approval of payment on invoice #17B2 in the amount $19,329.90 submitted by Alpha Infrastructure Engineering, PLLC., in connection with engineering services provided under Contract C-17-290-11-21 (WA#1), for Midway Rd. improvement project. P. AI-65632 PCT. #1: Requesting approval to pay invoice #10005 in the amount of $3,629.99 for Sunset Park Operations Facility - WA#1, as submitted by B2Z Engineering, LLC. Q. AI-65556 PCT. #3: Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO No. 11327016 6-30-18 La Homa ROW WA #1 $3,240.00 671613 11327008 6-30-18 Liberty Rd. Project WA #4 $3,000.00 735736 11327017 6-30-18 South Detention Basin Project $6,299.63 735730 11327011 6-30-18 FM 494 Shary Rd. WA #3 $28,415.00 772303 11327012 6-30-18 FM 494 Shary Rd. WA #4 $30,412.00 779844 11327007 6-30-18 Mile 3 Project WA #4 $58,032.50 771660 11327020 6-30-18 Mile 3 Section II WA #5 $8,131.10 773904 11326998 6-30-18 Veterans Blvd. WA #2 $12,381.80 763269 11327025 6-30-18 Veterans Blvd. WA #3 $23,272.50 772041 11326999 6-30-18 FM 676 (Mile 5) Project $11,250.00 745880 R. AI-65616 Approval of Pay Application No. 19 in the amount $29,991.50 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09. S. AI-65554 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO L&G Consulting Engineers, Inc. 6/30/18 11327029 $12,577.44 775957 T. AI-65518 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft agreement etc.) as attached hereto for: Medical Supplies Hidalgo County WIC Program - RFB: 2018-179-00-00-SGS, including the re-advertisement of project if and when required or necessary. U. AI-65699 1. Requesting approval of Change Order No. 1 in connection with contract No. C-17-027-07-25 with NM Contracting, LLC for the Hidalgo County Precinct #2 -CO WIDE SERVICE SHOP PROJECT as recommended by project architect The Warren Group, Inc. and subject to compliance with HB1295 when and if applicable. 2. Requesting approval of Change Order No. 2 in connection with contract No. C-17-027-07-25 with NM Contracting, LLC for the Hidalgo County Precinct #2 -CO WIDE SERVICE SHOP PROJECT as recommended by project architect The Warren Group, Inc. and subject to compliance with HB1295 when and if applicable. V. AI-65642 1. Requesting approval of Authorization No. 2 (Allowance Expenditure Authorization) in the amount of $3,490.00 in connection with the "Hidalgo County - County Wide Service Shop Project" from contracted vendor NM Contracting, LLC, and as recommended by project architect The Warren Group, Inc.; 2. Requesting approval of Authorization No. 3 (Allowance Expenditure Authorization) in the amount of $16,715.23 in connection with the "Hidalgo County - County Wide Service Shop Project" from contracted vendor NM Contracting, LLC, and as recommended by project architect The Warren Group, Inc. W. AI-65715 Ratification of the fully executed Change Order No. 3 in connection with contract No. C-16-378-02-21 with Clore Construction, LLC for the Hidalgo County Precinct #2 -Regional Linear Park Project(from Ridge Road to San Antonio Ave) as recommended by project engineer, Christopher Rodriguez, P.E. and subject to compliance with HB1295 when and if applicable. X. AI-65435 Requesting approval of Application for Payment No. 7 in the amount of $115,650.33 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc. Y. AI-65595 Approval of Application for Payment No. 14 in the amount of $15,328.61 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by the project engineer, Ricardo Gallaga, P.E. Z. AI-65588 Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Cesar Chavez Road Project 06/30/18 11327003 $ 7,091.25 732294 Dicker Road Project 06/30/18 11327009 $ 10,880.20 778854 Eldora Road Project 06/30/18 11327013 $ 60,433.78 764302 Regional Linear Park Project 06/30/18 11327014 $ 896.28 745253 Regional Linear Park Project 06/30/18 11327015 $ 5,893.25 759102 Dicker Road Project 06/30/18 11327022 $ 1,360.67 762740 Regional Linear Park Project 06/30/18 11327024 $114,333.97 779803 Regional Linear Park Project 06/30/18 11327028 $ 4,489.32 737761 Regional Linear Park Project 06/30/18 11327030 $ 46,626.94 764213 AA. AI-65565 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# County Wide Shop Facility Project 07/02/18 20080 $ 3,676.94 760512 Las Milpas Park Youth Facility Project 07/02/18 20081 $ 4,370.90 767363 Military Highway Extension Project 07/02/18 20082 $ 8,330.41 779323 Las Milpas Road Project 07/02/18 20083 $60,313.75 777422 BB. AI-65322 Requesting approval of Application for Payment No. 6 in the amount of $217,615.85 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc. CC. AI-65549 Action to Add and/or Delete fuel card users, including, but not limited to, the following: 1. Hidalgo County Health and Human Services - Add fuel card user 2. Hidalgo County Adult Probation - Delete fuel card user 3. Hidalgo County Elections Department - Add fuel card user 4. Hidalgo County Constable Pct No. 5 - Add/Delete fuel card users
AI-65692 2018 - HIDTA Task Force (1291)
AI-65728 Community Service Agency (1100): Approval of 2018 interdepartmental transfer from Co Wide Admin to Community Service Agency to fund county match for the RSVP program.
AI-65564 1. Approval of Right-of-Way Permits a. Applicant: Agua Special Utility District Legal Description: Nick Doffing Co. No. 4 Lot 6 (Pct. 3) (N. Minnesota Road & Mile 6 North Road) Location of Pipeline or Utilities: Minnesota Road approximately 1,683 feet south of Mile 6 North Road. Proposed Right-of-Way Improvement: 1” HDPE water service line with 2” PVC casing boring Minnesota Road. b. Applicant: North Alamo Water Supply Corporation Legal Description: The north ½ of Block 26, San Carlos Homesites (Pct. 4) (84th Street & Highland Avenue) Location of Pipeline or Utilities: 84th Street approximately 600 south of Highland Avenue. Proposed Right-of-Way Improvement: 3/4” water meter service line with 2” PVC casing boring 84th Sreet. c. Applicant: Agua Special Utility District Legal Description: 6 Western Vegas Subdivision, a 20.00 acre tract of land out of Block 16 Texan Gardens (Pct. 3) (Mile 6 North Road & Western Road) Location of Pipeline or Utilities: Western Road approximately 400 feet north of Mile 6 North Road and the north east corner of Western Road and Mile 6 North Road. Proposed Right-of-Way Improvement: (4) 1” water meter service lines with 2” PVC casing boring Western Road and 8” PVC water line extension along the north side Mile 6 North Road. d. Applicant: North Alamo Water Supply Corporation Legal Description: Jessup Subdivision (Pct. 4) (Pine Street & Bluebonnet Street) Location of Pipeline or Utilities: Bluebonnet Street approximately 800 feet south of Pine Street. Proposed Right-of-Way Improvement: 4” PVC water line extension along the west side of Bluebonnet Street and (1) ¾” water meter service line with 2” PVC casing boring Bluebonnet Street. e. Applicant: North Alamo Water Supply Corporation Legal Description: Delta Orchards Co. Unit 3 Lot 78 (Pct. 1) (F.M. 2812 & Mile 3 West Road) Location of Pipeline or Utilities: Northeast corner of F.M. 2812 and Mile 3 West Road. Proposed Right-of-Way Improvement: 4” PVC water line extension along the east side of Mile 3 West Road. f. Applicant: North Alamo Water Supply Corporation Legal Description: Pueblo De Palmas Ph. 22-26, a Santa Cruz Ranch Subdivision Lot Q (Pct. 4) (Monte Cristo Road & Alamo Road) Location of Pipeline or Utilities: Northeast corner of Alamo Road and Monte Cristo Road. Proposed Right-of-Way Improvement: 12” PVC water line extension along the east side of Alamo Road and (1) 12” PVC crossing with a 20” steel casing boring Alamo Road.
AI-65621 Approval of credit application and agreement document with Cummins Southern Plains for repairs of Generators and authorize Hidalgo County Sheriff Officer to sign documents subject to review as to legal form by HC DA/Civil Section.
B. AI-65550 1. Approval of reimbursement in the amount of $885,203.03 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 06/21/18 to 07/05/18. 06/21-27/18 $470,285.21 06/28-29/18 $ 35,206.44 07/02-05/18 $379,711.38 TOTAL $885,203.03 2. Approval of wire transfer to cover claims paid. C. AI-65551 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of June 16-30, 2018 in the amount of $53,274.32 and requesting approval of wire transfer.
District Courts: A. AI-65662 93rd DC: Discussion, consideration and approval to appoint Jose Jaime Garcia, Cumberland School of Law Student as a Volunteer Clerk Intern for the period of July 24, 2018 through August 20, 2018.
District Attorney's Office: A. AI-65643 Proclamation declaring July 30th, 2018 as World Day Against Trafficking In Persons in Hidalgo County. B. AI-65579 Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG). C. AI-65578 Hidalgo County Domestic Violence Specialty Prosecutor (DVSP) Grant (1281): Approval to submit DVSP Grant #2931303 budget adjustment to the Office of the Governor (OOG). D. AI-65557 Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281): Approval to submit a BPU Grant #2537807 budget adjustment to the Office of the Governor (OOG).
County Clerk's Office - Arturo Guajardo, Jr.: A. AI-65612 Requesting approval of Official Bond Renewal for Elections Administrator, Yvonne Ramon
Sheriff's Office: A. AI-65714 1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024 (9) (C): Two (2) Cargo Trucks: LMTV for a total amount of $12,000.00 thru requisition 375565. 2. Authorization for Purchasing Department to issue a purchase order and County Treasurer's to issue a check made payable to Texas Facilities Commission after County Auditor's review B. AI-65624 1. Approval and authorization for the Hidalgo County Sheriff's Office to continue participation in the Texas 1033 Surplus Property Program. 2. Authorization for County Judge, as authorized official, to sign the required documents.
Constable Pct. #1: A. AI-65561 Constable Pct. 1 - OPSG(1284) 1. Authorization to accept the Approval Notice in reference to Operation Stonegarden FY 2017 for the amount of $30,000.00. 2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues, as certified by the County Auditor, for the FY 2017 Operation Stonegarden Grant in the amount of $30,000.00. 5. Approval to appropriate the budget for Constable Pct. 1 portion of the FY 2017 Operation Stonegarden Grant in the amount of $30,000.00. B. AI-65562 Discussion, consideration, and approval for Hidalgo County Constable Pct. 1 continued participation in Texas 1033 Surplus Property Program.
Constable Pct. #3: A. AI-65599 Constable Pct. 3 - Local Border Security Program (1284): 1. Authorization to accept the Statement of Grant Award in reference to Local Border Security Program FY19 in the amount of $95,000.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues, as certified by the County Auditor, for the FY19 Local Border Security Progam Grant. 5. Approval to appropriate budget for Hidalgo County Constable Precinct 3 Office portion of the FY19 Local Border Security Program in the amount of $95,000.00. B. AI-65592 1. Authorization to accept the Approval Notice in reference to Operation Stonegarden FY 2017 for the amount of $60,000.00 2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2017 Operation Stonegarden Grant. 5. Approval to appropriate the budget for Constable Precinct 3's Office portion of the FY 2017 Operation Stonegarden Grant in the amount of $60,000.00
Tax Office - Paul Villarreal: A. AI-65567 Requesting approval of a Dealer Deputy Agreement between Hidalgo County and San Juan Motors, LLC DBA North Park Lexus Rio Grande Valley P149103 subject to the dealership providing a bond in the amount of $100,000.00 and final legal review.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-65717 Presentation of the monthly report by program manager, Jacobs, Inc., of the Construction of the New Hidalgo County Courthouse C. AI-65705 Discussion, consideration, and approval of the creation of the Hidalgo County Arts Program, as authorized under Section 381.004(b)(7) of the Texas Local Government Code. D. AI-65663 Disclosure of firm name change from Law Office of Preston Henrichson, P.C. to Henrichson Law P.L.L.C. in connection with letters of engagement/billing for legal representation on litigation cases. E. AI-65625 Approval to accept settlement check from Auto Club County Mutual Insurance Company in the amount of $10,061.59 to settle auto accident claim with County vehicle. (Sheriff Office)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-65644 Classification and Compensation Plan: 1. Approval of the following Classified Positions List changes, effective next full pay period of 07/23/2018: Action Current Position Title Current Grade Proposed Position Title Proposed Grade Title Change Senior Fraud Investigator 14 Senior Auto Theft Fraud Unit Investigator 14 Title Change Data Center Project Manager 10 Data Center Project Manager I 10 Add Data Center Project Manager II 12 Add Data Center Project Manager III 14 Add Community Outreach Program Specialist 06 2. Approval of Job Descriptions. 3. Approval to revise the (CCP) Classified Positions List. C. AI-65585 WIC - Lactation Support Center (1292): Approval of the following personnel actions, effective beginning of FY on 09/01/2018: Action Dept./ Prg. Slot # Position Title Grade Proposed Budgeted Salary Create 350-018 0002 Registered Nurse III G15 $57,850.00 D. AI-65638 TX Agrilife Extension (1100): Approval of the following peronnel actions, effective next full pay period 07/23/2018: Action Dept./Prg. Slot # Current Position Title Current Grade & Step Current Grade & Step Salary Proposed Position Title Proposed Grade & Step Proposed Grade & Step Salary Title Change 380-001 0014 Outreach Specialist II G06/S01 $28,940.00 Community Outreach Program Specialist G06/S01 $28,940.00 E. AI-65668 Criminal District Attorney (1100) / DA INVESTIGATION HB65 : 1. Approval of the following personnel actions, effective upon Commissioner's Court Approval: Action Dept./Prg. Slot # Position Title Grade & Step Proposed Budgeted Salary/ Auto Allowance Create 080-002 0148 Assistant District Attorney II G15/S02 $59,875.00 $900.00 Create 080-002 0149 Assistant District Attorney II G15/S02 $59,875.00 $900.00 Create 080-007 0185 Assistant District Attorney II G15/S02 $59,875.00 $900.00 Create 080-007 0186 Assistant District Attorney II G15/S02 $59,875.00 $900.00 F. AI-65670 Tax Office (1100): Approval of the following personnel actions effective next full pay period 07/23/2018: Action Dept./Prg. Slot # Current Position Title Current Grade & Step Current Grade & Step Salary Proposed Position Title Proposed Grade & Step Proposed Grade & Step Salary Title Change 140-001 0029 Bookkeeper II G07/S01 $31,255.00 Deputy Clerk II G07/S01 $31,255.00 G. AI-65671 430th District Court (1100): Approval of the following personnel actions, effective next full pay period of 07/23/2018: Action Dept./Prg. Slot # Position Title Current Allowance Amount Proposed Allowance Amount Add Interpreter Allowance 010-001 0003 Assistant Court Coordinator (DC) $0.00 $2,000.00 H. AI-65651 Information Technology (1100): 1. Approval of the following personnel actions, effective next full pay period of 07/23/2018: Action Dept./ Prg. Slot # Position Title Grade Proposed Budgeted Salary Create 200-001 0045 Data Center Project Manager III 14 $53,565.00 2. Approval to transfer employee no. 122475 to slot# 0045 (200-001), effective 07/23/2018. I. AI-65622 County Rec Mgmt (1238): Approval of the following personnel actions, effective next full pay period of 08/06/2018: Action Dept./ Prg. Slot# Current Position Title Current Grade/Step Current Budgeted Salary Proposed Position Title Proposed Grade/Step Proposed Budgeted Salary Reclassification 180-004 0001 Records Facility Manager G13/S01 $49,597.00 Deputy County Clerk III G09/S03 $39,052.00
Urban County: A. AI-65568 1. Requesting approval to rescind action taken on Commissioners’ Court on July 3, 2018 authorizing the Urban County Program to advertise for construction and related activities for all projects identified in the 2017-2018 One Year Action Plan, subsequent amendments and Colonia funded activities (Texas General Land Office, Texas Department of Agriculture and Texas Department of Housing and Community Affairs, etc.). 2. The Urban County Program requests authorization to advertise for construction and related activities for all projects identified in the 2018-2019 One Year Action Plan, subsequent amendments and Colonia funded activities (Texas General Land Office, Texas Department of Agriculture and Texas Department of Housing and Community Affairs, etc.). B. AI-65596 1. Request authorization to use Hidalgo County Pct. 4 Professional Services “ON-Call” contract with Professional Appraisal Services, Inc. (C-18-144-05-08) for the purpose of Appraisal Review Services of Appraised properties located within Hidalgo County Pct. 4. Subject to compliance with HB 1295 when and if applicable. 2. Approval of Work Authorization No. 1 for Professional Appraisal Services, Inc. (C-18-144-05-08) in the amount of $18,900.00.
Health & Human Services Department: A. AI-65635 Presentation of the Walk Across Texas Challenge #15 winner. B. AI-65570 Requesting approval to submit request to amend the Zika Healthcare Services program No. HHS000059600001. The purpose is to request a change in the staffing level. C. AI-65552 1. Requesting approval to accept the Public Health Zika Response contract amendment No. 537-18-0355-00001 Amendment No. 1. 2. Requesting approval for County Judge to e-sign the Public Health Zika Response contract amendment. 3. Requesting approval of the Certification of Revenue in the amount of $538,483.00 in ELC funds and $145,000.00 in ZPR funds. 4. Requesting approval of the ELC budget appropriation in the amount of $538,483.00 and the ZPR budget in the amount of $145,000.00. 5. Discussion, consideration and approval of the following personnel actions: Action Dept./ Prg. Slot # Position Title Proposed Grade/ Step Proposed Budgeted Salary Effective Date Create 340-069 0002 Zika Coordinator II G11/S01 $42,521.00 07/17/18 Create 340-069 0003 Zika Research Analyst G10/S01 $39,371.00 07/17/18 Create 340-069 0004 - 0006 Zika Public Health Specialist I G09/S01 $36,455.00 07/17/18 Create 340-069 0007 Zika Clerk II G03/S01 $25,470.00 07/17/18 Delete 340-069 0001 Zika Public Health Technician G07/S01 $31,255.00 08/18/18 D. AI-65634 Requesting approval of the Memorandum of Understanding between South Texas College and County of Hidalgo by and through the Hidalgo County Health & Human Services Department. The purpose of the Agreement is to have STC provide training on HB 300 and HIPAA rules on a quarterly basis for new employees that will work with personal health information. E. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures F. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Facilities Management: A. AI-64241 Requesting approval for payment of claim for the following, with authority of County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Vendor Invoice Invoice Date Amount Prior PO Valmac Electric Supply # 4437-618810 02-14-17 $ 233.16 756633
Community Service Agency: A. AI-65652 Discussion, consideration, and action to approve the Cost Allocation Plan that details the methods and procedures Hidalgo County Community Service Agency will use to allocate costs to various programs, grants, contracts, and agreements. B. AI-65606 Discussion, consideration, and action to accept the Senior Companion Program Grant contract No. 18SC206866 in the amount of $427,428.00 and the Foster Grandparent Program Grant contract No. 18SF203603 in the amount of $242,447.00 from the Corporation for National and Community Service, with authorization for Jaime Longoria to sign any and all pertinent documents. C. AI-65609 Discussion, consideration, possible action for approval of the following personnel actions for the two new grants awarded to Community Service Agency from the Corporation for National and Community Service for Senior Companion Program and Foster Grandparent Program, effective upon Commissioner's Court approval. Action Position Title Budgeted Salary Create Foster Grandparent/Senior Companion Payroll Specialist $28,000.00 Create Foster Grandparent Program Supervisor $34,000.00 Create Senior Companion Program Supervisor $36,000.00 D. AI-65602 Discussion, consideration, and action to accept the Texas Veterans Commission General Assistance Grant in the amount of $300,000.00 with authorization for County Judge Ramon Garcia and Jaime Longoria to sign any and all pertinent documents.
Auditor's Office: A. AI-65633 Approval to release the County's audited Comprehensive Annual Financial Report (CAFR), Single Audit, and Management Letter for the year ended December 31, 2017 prior to acceptance by the Commissioners Court.
Planning Department: A. AI-65702 Requesting approval to reimburse Daniel Sanchez, Planning Inspector II, the amount of $55.00 for fuel purchase (vehicle Asset #64789-Unit 86) due to Hidalgo County fuel card not working properly (damaged), with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Precinct #1 - Comm. Fuentes: A. AI-65574 Requesting approval of Interlocal Cooperation Agreement between the South Texas Independent School District and the County of Hidalgo for student transportation staging area for the 2018-2019 School Year, agreement expiring August 31, 2019.
Precinct #2 - Comm. Cantu: A. AI-65722 Requesting authorization and approval to enter into a Standard Service Agreement with Military Highway Water Supply Corporation for a 2" Water Meter for the New County Wide Mechanic Shop Facility. B. AI-65698 Pct 2 Dicker Road Prj (SP115 to FM 2061) (TxDot): 1. Approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for Hidalgo County (Pct 2) Dicker Road Project from SP 115 (23rd St) to FM 2061 (Jackson Rd), CSJ: 0921-02-312 with authority for the County Judge to sign required documentation. 2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $169,218.00 for the County's estimated share of direct state costs for preliminary engineering and right of way acquisition, for the Hidalgo County (Pct 2) Dicker Road Project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ: 0921-02-312)
Precinct #3 - Comm. Flores: A. AI-65701 Requesting authorization for title reports, appraisal, survey, metes and bounds, title policy and acquisition of right of way for Harvest Time Road and Tract 40 Los Ejidos Grant.
Budget & Management: A. AI-65741 Status update on 2019 Budget Process. B. Budget Appropriations: 1. AI-65743 CO2017-Pct 2 CW Mechanic Shop Facility (1351): a. Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings. b. Approval of 2018 appropriation of funds in the amount of $159,203.00 into CO2017-Pct 2 Countywide Mechanic Shop Facility for anticipated project expenditures. 2. I-65726 UT-Health Snap-Ed Program (1100): A. Approval of certification of revenues as certified by the County Auditor for revenues associated with the Interlocal Cooperation Agreement with UT-Health Science at Houston. B. Approval of 2018 appropriation of funds in the amount of $100,000.000 into the Snap-Ed Program for anticipated program expenditures. 3. AI-65623 Pursuant to Texas Local Government Code 111.070, approval of emergency appropriation from the General Fund - Fund Balance in the amount of $1,500,000.00 for emergency related salaries, fringes, and other anticipated operating expenses.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-65674 Requesting rescission/deletion of "the oral statement made by M. Salazar reflected on the official HCCC minutes ONLY" on Regular Agenda Item #62223 for HCCC meeting of 11-14-17 in connection with the correct year and thus leaving the actual caption year of 2019 on item. 2. AI-65697 A. Recommendation by Purchasing Dept. to cancel the current RFB advertising [second ad not published in anticipation of this agenda item] for Hidalgo County's Project: Auctioneer, Towing, Storage & Related Services as it is in the best interest to do so; B. Authority to advertise and approval of a Request for Proposal format/packet [with final review and approval as to legal form by HC-DA/Civil Section prior to distribution] for the Hidalgo County Project titled: Auctioneer, Towing, Storage & Related Services in order to have the negotiation component for a final agreement for Parts 1, 2 or both of the project 3. AI-65607 Action on a request for business name change from vendor, AL3, fka, Starr Telecom and nka, ArtCom as detailed in supporting documentation attached herein. 4. AI-65721 Requesting approval after consideration and review, to increase the currently approved amount of (2) transactions per day to (4)four fuel transactions per day using the U.S. Bank National Association (Voyager)fuel cards during a qualifying disaster in Hidalgo County commencing July 17, 2018 thru December 1, 2018 for: Hidalgo County Executive Office. B. Executive Office 1. AI-65394 Presentation of the responsible vendor submitting the lowest and best bid and awarding of contract to: M.J.A. Construction, LLC for the "Demolition Services for Existing HC Structure (Former DPS Office Edinburg) RFB 2018-135-05-30-YZV subject to compliance with HB 1295 when & if applicable. 2. AI-65571 Ratification of an oral correction to R-AI#65327 to the HCCC meeting minutes of 07-03-18 to include HC Public Affairs Dept. for the purchase of items required for the public good/purpose pursuant to Art. 3 - Sec 52 of the Constitution of the State of Texas for the term of 07-03-18 through 12-31-18. C. Pct. 1 1. AI-65707 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a “professional service”; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers required for “multiple” (ON CALL) Engineering Services for projects located within Precinct No. 1: Professional Engineering Firms Grade Ranking HALFF Associates 97.3 Rio Delta Engineering 96.6 Civil Systems Engineering, Inc. 94.6 Professional Engineering Firms Grade Ranking Alpha Engineering Group 97.3 International Consulting Engineering (ICE) 96.0 Izaguirre Engineering Group 95.0 C. Authority for the Purchasing Department to negotiate “multiple” professional services agreements for the purposes of “ON CALL” Professional Engineering Services for projects located within Hidalgo County Precinct No. 1 with the multiple ranked firms: ___________________________ & ______________________________. D. Authority for the Purchasing Department to negotiate “multiple” Professional Services Agreements for the purposes of “On Call” Professional Engineering Services for project located within Hidalgo County Precinct No. 1. 2. AI-65704 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services for the following; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for Mile 6 West Road from Mile 11 North to State Highway 107 (a TXDOT project) for Precinct No. 1: Professional Engineering Firms Grade Ranking L & G Engineering 98.3 Cortran Engineering 97.0 R E Garcia & Associates 95.6 C. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Mile 6 West Road from Mile 11 North to State Highway 107 (a TXDOT project) for Precinct 1. D. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for FM 1015 Mile 12 North Road to State Highway 107 (a TXDOT project) for Precinct No.1: Professional Engineering Firms Grade Ranking L & G Engineering 97.6 Gonzalez De La Garza Associates, LLC 96.0 Fulcrum Consulting Services 94.6 E. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for FM 1015 Mile 12 North Road to State Highway 107 (a TXDOT Project) for Precinct No.1. 3. AI-65716 Acceptance and approval of a consulting and other related services contract between awarded vendor, ABC Consulting Group and HC-Pct. #1 through county's membership/participation in Region 8 Education Service Center Cooperative Purchasing Program TIPS with authority to execute agreement subject to legal counsel's Atlas-Hall & Rodriguez final legal review as to form including compliance with Form 1295 and insurance requirements.. 4. AI-65669 A. Exemption from competitive bidding requirements under TxLGC 262.024(a)(1)(2)(3) as a direct result of the flooding rains of June 20, 2018 including both local declarations of emergency by County Judge and Governor & US Gov't; B. Ratification of issuance of purchase order to Doggett Heavy Machinery Services, LLC for the rental of five (5) backhoes as a result of the emergency situation created by flood event in order to mobilize and commence debris removal without incurring any further damage to county-owned property and protect the health and safety of residents of the County; C. Requesting approval to contract with Doggett for the rental of five (5) backhoes through requisition and purchase order protocol in the amount of $12,367.50, including the execution of any required documents [subject to legal review as to form] by County Judge or designee ordered by Commissioners' Court. 5. AI-65664 Pct. 1 is requesting acceptance and approval of Supplemental No. 2 for L&G Consulting Engineers, Contract No. C-17-103-05-30 resulting in Addition of Field Notes and Parcel Sketches (with an estimated cost increase of $14,000.00) for services under Work Authorization No. 2 for the Pct 1 Mile 6 Project. D. Pct. 2 1. AI-65631 A. Acceptance and approval of Final AIA A 101 form of agreement & Form A 201 between Hidalgo Count-Owner and Erickson Construction, LLC for the “Construction Management at Risk (CMAR) for Las Milpas Park Youth Facility” located in Pct. No. 2 including authority for Project Manager B2Z Engineering, to issue and send the formal Notice to Proceed; B. Pursuant to TXLGC an in the interest of expediting a project’s progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve …”an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed he Change Orders’ statutory limits…’. The original contract price may not be decreased by 18% or more without the consent of the contractor”. 2. AI-65569 Presentation of responsible vendor, Southern Star Transport, LTD submitting the lowest and best bid for the purpose of award and approval of contract for RFB titled: HC-Hauling Services for All Road Materials through project No.: 2018-105-05-16-TDL. E. Pct. 4 1. AI-65647 Requesting approval of Work Authorization No. 1 in the amount of $ 46,238.98 under "on call" professional services agreement #C-17-282-10-17 with L&G Consulting Engineers, Inc., to provide "Geo Technical Services" for Project Specific: Sunflower Park Detention Facility & Walking Trail", located in Hidalgo County Precinct 4. 2. AI-65693 a. Acceptance and approval of a Professional Services Agreement # C-18-129-07-17 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering for Project Specific: “Cesar Chavez Realignment (limits SH 107 - 1000 Ft.)” located in Precinct 4; b. Pursuant to Article 14 of the "professional engineering services" agreement #C-18-129-07-17 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering, is requesting approval to engage the services of SUB-CONTRACTORS (Leonel Garza, Jr. & Associates, LLC & HLH Appraisal Services) for ROW Appraisal Services. c. Acceptance and approval of Work Authorization No. 1 with an (estimated cost of $ 49,600.00) L&G Consulting Engineers, Inc. d/b/a L&G Engineering for Project Specific: “Cesar Chavez Realignment" (limits SH 107 - 1000 Ft.) for Precinct 4, in connection to agreement # C-18-129-07-17. F. Constables 1. AI-65442 Constable Pct 3 is requesting approval to purchase two (2) 2018 F-150 (Crew Cabs) vehicles through the County's membership/participation with the following cooperative: GoodBuy, contract #18-18-8F000 thru awarded vendor, Silsbee Ford in the total amount of $70,010.00 which includes delivery and a one time administration fee of $300.00 including compliance with HB form 1295 G. Health & Human Services Dept. 1. AI-65576 Requesting authority to exercise the final one year [as provided in current contract] under #C-16-076-06-20 for: "Registered Pharmacist Services" [on an as needed basis] for HIDALGO COUNTY HEALTH DEPARTMENT [under the same rates, terms and conditions] Mr. David Max Castro, R. Ph. MBA Consultant Pharmacist subject to SAM.gov compliance. H. WIC 1. AI-65559 Consideration and approval of the Letter of Intent supporting the indicated health related initiatives between The Texas A&M Health Science Center School of Public Health and Hidalgo County with authorization for HC-WIC Program Director, Ms. Clarissa Ramirez to sign/execute document to demonstrate mutual desire for collaboration between both institutions in the public health and health systems areas within their service areas during the term of the project from 07/01/2018 through 06/30/2021. I. Budget & Management 1. AI-65450 A. Requesting authority to advertise and approval of the Draft Procurement Packet for Hidalgo County's Request for Proposals for the project titled: Compensation Loss and Funding Projections Actuarial Study including the re-advertising of project if necessary and/or required; B. Action to select/designate/assign an Evaluation Committee to review, score & grade the responses received for: Hidalgo County's Compensation Loss and Funding Projections Actuarial Study. J. Sheriff's Office 1. AI-65679 Pursuant to Tx. Local Government Code, Chapter 791, acceptance, and approval of a Memorandum of Understanding between Hidalgo County and Starr County for the housing of County inmates on an as-needed basis. 2. AI-65577 Presentation of "sealed quotes' received for the purpose of award and approval of the contract to the responsible vendor submitting the lowest and best quote (while meeting all specifications and/or requirements as attached hereto) but in no event to exceed the statutory bid threshold of $50K for: Hidalgo County Sheriff's Office "Repairs, Installation & Removal of Communication Radio Tower & Miscellaneous Equipment" - RFSQ 2018-104A-06-21.
Open Forum
26. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. AI-65710 Hidalgo County v. U.S. Department of Commerce - Bureau of the Census D. AI-65593 Claim of Josue M. Moron E. AI-65657 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project M-18 F. AI-65659 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project T-18 27. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
28. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-65711 Hidalgo County v. U.S. Department of Commerce - Bureau of the Census D. AI-65594 Claim of Josue M. Moron E. AI-65658 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project M-18 F. AI-65660 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project T-18. 31. Adjourn