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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
July 03, 2018
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

HIDTA - Task Force:

65327

Requesting Commissioners Court's approval of a finding and authorization, pursuant to Article 3, Section 52(a) of the Texas Constitution, for HIDTA to purchase promotional items for a period of 7/3/18 - 12/31/18.

Sheriff's Office:

65332

Sheriff's Office USMS (1284):
1. Approval to modify the awarded Overtime amount for the United States Marshal Service (USMA) Joint Law Enforcement Operations Task Force for Fiscal Year 2018; modified award for Overtime: $9,895.00
2. Approval to deobligate funds from the Unites States Marshal Service (USMS) Joint Law Enforcement Operations Task Force for Fiscal Year 2018 in the amount of $5,000.00 to reflect modified award for Overtime.
3. Approval to deobligate revenues from the Joint Law Enforcement Operations Task Force for Fiscal Year 2018 in the amount of $5,000.00 to reflect modified award for Overtime.

65404

1. Authorization to accept the Approval Notice in reference to Operation Stonegarden FY 2017 for the amount of $1,500,000.00.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2017 Operation Stonegarden Grant.
5. Approval to appropriate the budget for Sheriff's Office portion of the FY 2017 Operation Stonegarden Grant in the amount of $1,500,000.00.

Justice of the Peace:

65544

J.P. Pct. 1, Pl 1 - JP Saenz:
Requesting approval of reimbursement to Luisa Ontiveros for purchase made as follows, with authority for County Treasurer to issue check after review and auditing procedures are completed:

VENDOR	INVOICE DATE	INVOICE AMOUNT	ITEMS
Lowe's	6/26/18	$16.22	purchase trash bags
Lowe's	6/26/18	$66.05	purchase of boxes

Executive Office:

Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting

65438

Introduction of Judge Jaime Eduardo Tijerina, 93rd District Court as appointed by Governor Greg Abbott

Human Resources:

Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed

65418

Elections Contract §31.100 (1100):
1. Approval of the following personnel actions, effective next full pay period 07/09/2018:

Action	Dept./ Prg.	Slot #	Current Position Title	Current Grade/Step	Proposed Position Title	Proposed Grade/Step
Delete	130-023	0002	Elections Surveyor	G08/S01
Create	130-023	0003			Elections Surveyor II	G10/S01
Position Title Change	130-023	0001	Elections Surveyor	G08/S01	Elections Surveyor I	G08/S01

2. Approval of revised (CCP) Classified Positions List.

65476

1. Approval to change the title of six (6) regular full time positions, from Communications Operator to Switchboard Operator, effective next full pay period (07/09/2018).
2. Approval of revised (CCP) Classified Positions List.

65509

Criminal DA (1100):
Approval to create one (1) Full-time Temporary position for 26 weeks beginning 07/05/2018 and ending 12/31/2018, as follows:

Action	Dept./Prg.	Slot #	Position Title	Grade	Proposed Hourly Rate
Create	080-002	T0147	Administrative Assistant I	G04	$12.35 / hr.

10.

Urban County:

65515

Resolution authorizing renewal of a Revolving Line of Credit with Lone Star National Bank of McAllen for the Urban County Program with authority for UCP to draw from such line of credit.

65517

Requesting approval to re-authorize Urban County Program Director to approve certain Change Orders on Urban County Projects.

65520

The Urban County Program requests authorization to advertise for construction and related activities for all projects identified in the 2017-2018 One Year Action Plan, subsequent amendments and Colonia funded activities (Texas General Land Office, Texas Department of Agriculture and Texas Department of Housing and Community Affairs, etc.).

65524

Requesting approval to re-designate Urban County Program Director as Certifying Officer Designee for Environmental review procedures for entities assuming HUD Environmental responsibilities (CDBG, HOME, ESG, COLONIA, TDHCA, TDRA, GLO Program and etc.).

65526

Requesting approval to Re-authorize Urban County Program Director to sign and execute contracts and agreements after Hidalgo County Commissioners’ Court approval as they relate to all Hidalgo County Urban County Program projects and those included in the Annual Consolidated Plan.

65374

1.Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;

2.Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of La Joya, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 27 & 28 (2014 & 2015) La Joya Street Improvement funds.

Professional Service Firm	Grade	Ranked
Hinojosa Engineering	97.66%
R.E. Garcia & Associates	95%
Raba Kistner Consultants, Inc.	93%

3.Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of __________________________________ for the provision of engineering services for an Urban County Program Years 27 & 28 (2014 & 2015 La Joya, Street Improvements- Havana Subdivision project.

65440

1. Subject to Compliance with HB 1295, when and if applicable, the Urban County Program on behalf of the City of Sullivan City is requesting approval of a best and final negotiated contract for professional engineering services with Urban Infrastructure Group, Inc., in the amount of $24,500.00 utilizing CDBG FY 30 (2017) Sullivan City Flood Drainage Improvement funds.

2. Approval of Work Authorization No. 1 for, Urban Infrastructure Group, Inc., in the amount of $24,500.00.

65437

1. Subject to Compliance with HB 1295, when and if applicable, the Urban County Program on behalf of the City of Donna is requesting approval of a best and final negotiated contract for professional engineering services with Cruz Hogan Consultants, Inc., in the amount of $34,000.00 utilizing CDBG FY 30 (2017) Street Improvements funds.

2. Approval of Work Authorization No. 1 for Cruz Hogan Consultants, Inc., in the amount of $34,000.00.

65439

Approval of Work Authorization No. 1 for Raba Kistner Consultants, Inc. in the amount of $15,815.80.

65514

1. Request authorization to use Hidalgo County Pct. 4 Professional Services “ON-Call” contract with Leonel Garza, Jr. & Associates, LLC (C-18-143-05-08) for the purpose of Appraisal Services for: The Fair Market Value Appraisal in connection with the Acquisition of Land, Right of Way, Easements and Condemnation of properties located within Hidalgo County Pct.4.
Subject to compliance with HB 1295 when and if applicable.

2. Approval of Work Authorization No. 1 for Leonel Garza, Jr. & Associates, LLC (C-18-143-05-08) in the amount of $53,550.00.

65512

1. Request authorization to use Hidalgo County Professional Services contract with Valley Land Title Company, LTD (C-18-005-03-06) for the purpose of Title Company Services in connection with the Acquisition of Land, Right of Way, Easements and Condemnation of properties located within Hidalgo County Pct. 4. Subject to compliance with HB 1295 when and if applicable.

2. Approval of Work Authorization No. 1 for Valley Land Title Company, LTD (C-18-005-03-06) in the amount of $13,755.00.

11.

Health & Human Services Department:

65527

Update on unified vector control efforts for the Hidalgo County area in response to the June Severe Weather event.

65472

Discussion, consideration and approval of the Rules for Regulation of Food Establishments in the Unincorporated Areas of Hidalgo County.

65454

Requesting approval to provide letter of support to the Lower Rio Grande Valley Development Council. LRGVDC will apply for a grant opportunity that supports diabetes, heart disease and stroke prevention programs.

65422

1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $127,022.60. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming program.
2. Requesting approval to appropriate the MAC budget in the amount of $127,022.60.

Health Care Funding District:

Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

Indigent Health Care Program:

65427

Approval to pay 2018 HEB Pharmacy claims for the Hidalgo County Indigent Health Care Pilot Program in the amount of $1,173.14, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.

Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

12.

Emergency Management:

65519

Status update on 180012 June Severe Weather

13.

Community Service Agency:

65503

Update regarding assistance to families affected by the recent flood that took place on June 20th -21st.

65504

Discussion, consideration and possible action to accept donation for $2,510 from Texas Gas Service for Share the Warmth Program to benefit Hidalgo County residents.

65501

Discussion, consideration, and approval regarding Emergency Management Assistance Matrix, as per recommendation by Hidalgo County CSA Advisory Board.

14.

IT Department:

65508

Authorization and approval to purchase new wireless service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:

Description:	Department:	Employee	Service Plan:
New activation	Executive Office	Office use	Mobile Broadband Unl. @ $37.99/mo
New Activation	DBM (Budget)	Office use	Data card unlimited @ 37.99/mo

15.

Planning Department:

65482

16.

Precinct #1 - Comm. Fuentes:

65409

Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel 48 associated with the Mile 6W Road Improvements Project ( CSJ# 0921-02-356 )

17.

Precinct #2 - Comm. Cantu:

65493

Requesting approval of Second Amendment to Interlocal Cooperation Agreement between County of Hidalgo and City of McAllen, Texas concerning certain improvements to E. Yuma Ave. from Jackson Rd. to McColl Rd.

65507

Approval of Economically Disadvantaged County (EDC) Program Application and Affidavit for the Pct 2 Cesar Chavez (Business 83 to Ridge Road) Rd Project - CSJ: 0921-02-399 with authority for the County Judge to sign all required documentation.

65495

Pct 2 Regional Linear Park Project-Phase II (TxDot):
1. Approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for Hidalgo County (Pct 2) Regional Linear Park Project Phase II from Ridge Road to Hall Acres Road in Pharr, Texas CSJ: 0921-02-409 with authority for the County Judge to sign required documentation.
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $52,140.00 for the County's estimated share of direct state costs for preliminary engineering, environmental, and construction, for the Hidalgo County (Pct 2) Regional Linear Park Project-Phase II, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ: 0921-02-409)

18.

Precinct #3 - Comm. Flores:

65498

1. Requesting approval of Earnest Money Contract - Improved Property for the purchase of property from Encino Transport, LLC
2. Requesting authority for County Treasurer to issue earnest money check to Valley Land Title Co. in the amount of $1,000.00 after review and auditing procedures are completed by County Auditor

19.

Precinct #4 - Comm. Palacios:

65444

Pct. 4 Rd Maint (1200):
Requesting approval for payment of claims for CG Shop Invoices: 1691, 1688, 1542, 1689, 1690 and 1687 totaling $240.00 including authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.

20.

Budget & Management:

65534

TXDOT-Pct 3 Mile 3N (1315):
Authority for the County Judge to sign TXDOT Form ROW-A-10 Tabulation of Values for all parcels associated with the Pct 3 Mile 3 North Road Project CSJ 0921-02-321 until the completion of this project.

65500

Jail (1100)/Courthouse Security (1241)/Jail Commissary (2102):
1. Discussion, consideration and approval of proposed changes to the Hidalgo County Law Enforcement Pay Table to include the following personnel actions effective next full pay period:

Action	Position Title	Current Salary	Proposed Salary	Variance
Salary Increase	Detention Officer	$32,305	$34,893	$2,588
Salary Increase	Senior Detention Officer	$35,536	$37,378	$1,842
Salary Increase	Detention Sergeant	$39,090	$42,892	$3,802
Salary Increase	Detention Lieutenant	$42,999	$45,947	$2,948
Delete Probationary Step	Detention Officer	$31,013	$34,893	$3,880

2. Discussion, consideration and approval to add steps 2 -10 to Detention First Lieutenant position.
3. Discussion, consideration and approval to increase between steps adjustment to 3.5%. (Detention Staff only)
4. Discussion, consideration and approval to add Armed Detention Officer assignment pay level II limited to 40 detention slots.
5. Approval of the revised Hidalgo County Law Enforcement Pay Table.
6. Approval of interdepartmental transfer.

65420

H.D. Adm (1293)/Health Clinics (1100):
Approval of change in funding source of various positions from fund 1293 to fund 1100 as per Exhibit A effective next full pay period.

65410

Crim DA (1100) / CJD-DVSP (1281):
1. Approval of the following personnel actions, effective upon CC approval:

Action	Dept./Prog.	Slot. No.	Position Title	Current Grade/Step	Current Salary	Proposed Grade/Step	Proposed Salary
Change in Funding Source	080-002	0146 (Delete)	Administrative Assistant II	G06/S02	$29,953.00	-	-
Change in Funding Source	080-018	0004 (Create)	Administrative Assistant II	-	-	G06/S02	$29,953.00
Delete	080-018	0003	Administrative Assistant I	G04/S02	$25,679.00	-	-

65304

1. Discussion, consideration, and approval of MVEC Agreement for the installation of 12 streetlights in Curry Estates Subdivision located in Precinct #4.
2. Discussion, consideration, and approval of MVEC Agreement for the installation of 10 streetlights in Country View Subdivision located in Precinct #4.
3. Discussion, consideration, and approval of MVEC Agreement for the installation of 7 streetlights in Vista Bonita Subdivision located in Precinct #4.

Budget Appropriations:

65488

Elections Contract §31.100 (1100):
Approval of 2018 appropriation in the amount of $3,260.45 fo fund the personnel actions for AI-65418 CC 7/3/18.

65414

Precinct No.1 (1200):
Approval of 2018 appropriation of funds into Pct 1 Road Maint Fund (1200) in the total amount of $71,327.18

65345

Pct 3 (1100):
A. Approval of certification of revenues by the Co. Auditor in relation to insurance settlement proceeds.
B. Approval of 2018 appropriation of funds into Precinct 3 Parks in the amount of $2,493.50.

21.

Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

Hidalgo County

65548

Acceptance and approval of a short term 90 day rental of storage services between Hidalgo County and Robertson Auto Auctions, a division of Rod Robertson Enterprises, Inc. for the storage of surplus inventory including, but not limited to, furniture, fixtures, equipment, seized and abandoned and confiscated items while the procurement process is completed subject to legal review as to form and all other statutory and county requirements.

65510

A. Ratification of issuance of purchase order to The Storage House as a result of the emergency situation created by flood event [resulting in the declarations of local state disaster by County Judge and Governor] in order to mitigate the growth of mold to items/assets exposed to moister without incurring any further damage to county-owned property;

B. Requesting approval to rent seven (7-5X10) units-$65.00/each & three (3-10X10) units-$125.00/each ALL climate controlled on a monthly basis from The Storage House [through Req. and Purchase Order protocol] and the executing of any required documents by County Judge or designee ordered by Commissioners Court.

65474

A. Exemption from competitive bidding requirement under Tx LGC 262.024(a)(1)(2)(3) as a direct result of the flooding rains of June 19, 2018 including both local declarations of emergency by County Judge and Governor;

B. Ratification of issuance of Purchase Order to ServPro as a result of the emergency situation created by flood event [resulting in the declarations of local state disaster by County Judge and Governor] in order to mobilize and commence the Water Mitigation Loss without incurring any further damage to county-owned property and protect the health and safety of residents of the County;

B. Requesting approval to contract with ServPro for the Water Mitigation Loss [[through Req. and Purchase Order protocol] more specifically described in the proposal received dated June 25, 2018-SOW in the amount of $172,709.28 through including the executing of any required documents by County Judge or designee order by Commissioners Court.

C. Pursuant to contract with ServPro requesting the processing of a down payment of $60K for the Water Mitigation Loss Services with authority for County Treasurer to issue check

65481

Pursuant to existing authority and applicable laws and statutes, acceptance and approval of an Agreement for the Use of City of Weslaco Municipal Courtroom Facility and Office spaces to house HC Pct. #1 operations for a short term due to the flooding event of June 20, 2018.

65490

A. Exemption from competitive bidding requirements under TxLGC 262.024(a)(1)(2)(3) due to flooding event of June 20, 2018 which displaced all the occupants of Pct. #1 office complex;

B. Acceptance and approval for the rental of twenty (20) - thirty (30) cy Roll Off Containers from Republic commencing upon approval of a agenda item through the Requisition and Purchase Order protocol [as vendor will not require an agreement] with an initial thirty day term and continuing on a month to month basis to address the removal of debris as a direct result of the flood event of 06-20-18.

65460

A. Requesting authority to purchase through Hidalgo County's participation and membership with U.S.Communities Purchasing Cooperative from their awarded vendor, Trane Contract #15-JLP-023, Quote #03-563407-18-006 for a York Chiller, Model #YS BB BB SO, Serial #SDLM-740000 to include installation [turn-key] during a weekend so as to not have disruption of courthouse functions in the amount of $113,250.00;

B. Authority to process Requisition #00374657 and issue a Purchase Order to vendor, Trane for the items detailed herein in Quote #03-563407-18-006 with authority for Executive Officer, Mr. Valde Guerra or Hon. County Judge, Ramon Garcia to sign necessary documents.

65453

Requesting authority to advertise with approval of "draft" procurement packet as (attached herein) (carried by project engineering Halff & Associates, Inc. in connection to Work Authorization No. 2, contract # C-17-142-05-16-Pct 4) for Project Specific: "Demolition of all Site Structures and Improvements at OLD COUNTY JAIL SITE"-RFB # 2018-183-07-27-LHS, including approval of re-advertisement of project when and if necessary or required with final document to be released after legal counsel review and approval as to form..

65475

Requesting the approval to reject sole bid received for project titled "Auctioneer & Storage Services" through project RFB No. 2018-043A-06-20-SGS and re-advertise project with modifications made to the Specifications, so as to attempt to encourage more participants.

Pct. 1

65401

A. Requesting authority to advertise and approval of the Draft Procurement Packet(i.e., legal notice requirements, scope of services, evaluation criteria)for Hidalgo County Pct.No. 1 Construction Manager at Risk (CMAR) for Sunset Park Operations Facility including the re-advertising of project if necessary and/or required;

B. Selection/designation/assignment of evaluation committee to score, grade and evaluate RFQ/P; responses as submitted by participants for Hidalgo County Pct. No. 1 Construction Manager at Risk (CMAR) for Sunset Park Operations Facility.

Pct. 2

65538

A. Requesting approval of Work Authorization No. 3 (with an estimated cost of $65,321.00) as submitted by project engineer, B2Z Engineering LLC, to provide preliminary design and construction phase services for the Precinct 2 North San Juan Park Swimming Pool Project, through Contract #C-17-229-08-22;

B. Pursuant to contract with B2Z Engineering, (Article 12) C-17-229-08-22, a request for approval by engineer to permit the subcontracting of Trinity MEP Engineering, LLC. and Chanin Engineering, LLC, to provide MEP and Structural engineering services for the Pct 2 North San Juan Park Swimming Pool Project

65494

Requesting approval of Work Authorization No. 2 (with an estimated cost of $51,579.44) as submitted by project engineer, B2Z Engineering LLC, to provide a bridge assessment and traffic control device design for Bridges within Precinct No. 2, through Contract #C-17-229-08-22.

Pct. 4

65543

Acceptance and approval of the final negotiated AIA form of Agreement between Hidalgo County (Owner) and Holchemont, Ltd., (Construction Manager At Risk) for the construction of: Memorial Park Phase I in Precinct 4 (approved as to form by legal).

Facilities Management:

65398

Approval of credit application and agreement document with Metal Mart in order to purchase welding materials/supplies and authorize Valde Guerra, County Executive Officer to sign documents.

Budget & Management

65315

Presentation of sole bid received from a responsible vendor, Eligibility Tracking Calculators, LLC. submitting the lowest and best quote and approval of a contract for the Request for Sealed Quotes titled: "Healthcare Reform Employee Tracking & Reporting Consultant" through project No.: 2018-140-05-31-SGS effective 01-01-19.

Colonia Access Program Pct. 3

65471

Presentation for discussion, consideration, and action on a recommendation by project Javier Hinojosa Engineering to award to lowest bidder meeting all specifications: RDH Site and Concrete, LLC in the amount of $127,277.50 for Bid No. CAP-18-168-06-27-YSS “Road & Drainage Construction for El Flaco Chiquito Subdivision” a Pct. No. 3 BCAP Project (pending TXDOT concurrence.)

County Clerk

65310

Acceptance and approval of a donation of office space for county purposes [HC-County Clerk]

Co. Wide

65347

Presentation of multiple responsible vendors submitting the lowest and best bids for award and approval of contracts to: Curtis 1000, Gateway and Gulf Data for the Request for Bids titled: Hidalgo County -"General Printing Services & Related Supplies" through project No.:2018-089-05-30-YSI effective 08-14-18.

22.

Open Forum

23.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

65464

Claim of Arturo Loy

65467

EEOC Charge No. 31C-2018-00896C; Georgina C. Bermudez v Hidalgo County

65479

Cause No. 7:18-cv-00080; Ruben Hernandez v Hidalgo County Texas & Elizardo Ramos

24.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

25.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

65465

Claim of Arturo Loy

65468

EEOC Charge No. 31C-2018-00896C; Georgina C. Bermudez v Hidalgo County

65480

Cause No. 7:18-cv-00080; Ruben Hernandez v Hidalgo County Texas & Elizardo Ramos

26.

Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed

27.

Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

28.

Adjourn