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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
June 19, 2018
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

District Clerk - Laura Hinojosa:

65196

Review and acknowledgement of Agreement between the Office of Court Administration (OCA) and the District Clerk that allows the OCA to provide the eService File for the Clerk's use, which contains all attorney email addresses designated for electronic service (dissemination of notices and other court-related information/correspondence).

County Clerk's Office - Arturo Guajardo, Jr.:

65231

Presentation, discussion and update on the relocation of the County Clerk's Vitals and Records Management departments from the Hidalgo County Courthouse, 100 N. Closner, Edinburg, TX, to the Records Facility Building located on 317 N. Closner, Edinburg, TX,

Executive Office:

Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting

65289

Presentation of the monthly report by program manager, Jacobs, Inc., of the Construction of the New Hidalgo County Courthouse

65371

1. Discussion, consideration and action to approve the Interlocal Agreement for Cost Sharing of Wage Rate Study between Hidalgo County and South Texas College.

2. Discussion consideration and action to adopt South Texas College's wage study which determines prevailing wage rates for all County public works projects in accordance with the Interlocal Agreement with South Texas College and pursuant to the authority granted under Texas Government Code Sec. 2258.022(a)(1).

65318

Nuisance Abatement Division:
Requesting authorization and approval to purchase promotional items under "Public Purpose" pursuant to the Tex. Const. Art. 3 Sec. 52.

65381

1. Requesting approval to authorize Valde Guerra, County Executive Officer, to sign TCEQ application to contribute penalty from proposed Agreed Order, Case No. 55486, Docket No. 2017-1771-WQ-E, to third party Supplemental Environment Project Administrator.

2. Requesting approval to authorize Valde Guerra, County Executive Officer, to sign proposed Agreed Order, Case No. 53322, Docket No. 2016-1986-MLM-E, regarding the Pct. 1 Monte Alto Collection Site.

Master Court #2:

65349

Discussion, consideration and approval to appoint Christopher Villarreal as Student Intern in Master Court #2 for the period of June 11, 2018 - August 15, 2018.

Human Resources:

Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed

65330

Pct. 1 Road Maintenance (1200):
Approval of the following personnel actions, effective next full pay period of 06/25/2018:

Action	Dept./Prg.	Slot #	Position Title	Grade/Step
Delete	121-005	0044	Truck Driver II	G05/S01
Delete	121-005	0121	Truck Driver II	G05/S01
Create	121-005	0167	Truck Driver III	G07/S01
Create	121-005	0168	Truck Driver III	G07/S01

65375

Criminal District Attorney (1100) / DA Investigation HB65 (1223) /DA Bond Forfeiture (1100):
Approval of the following personnel actions, effective upon Commissioner's Court approval:

Action	Dept./Prg.	Slot #	Position Title	Grade/Step	Budgeted Salary
Delete	080-007	0129	Inventory Specialist III	G08/S01	($33,755.00)
Create	080-007	0184	Procurement Specialist	G09/S01	$36,455.00
Create	080-002	0146	Administrative Assistant II	G06/S02	$29,953.00

Action	Dept./Prog.	Slot No.	Position Title	Current Grade/Step	Current Budgeted Salary	Proposed Grade/Step	Proposed Budgeted Salary
Discretionary Step Adjustment	080-002	0045	Assistant District Attorney III	G17/S01	$53,574.00	G17/S03	$57,580.00
	080-007	0170
	080-016	0002			$1,488.00		$1,576.00
					$12,414.00		$13,126.00

65365

1. Civil Service Commission Rules

A. Approval to revise Section 2.33 and Section 3.31 relating to employee probationary periods.
B. Approval to revise Section 2.18 relating to positions funded or reimbursed through a grant or through an Inter-local Agreement.
C. Approval to revise Section 2.18 relating to the Head or Chief of each County Department (Non-Elected).

2. County Personnel Policy Manual

A. Approval to revise Section 4.17 and 4.20 relating to the Head or Chief of each County Department (Non-Elected).
B. Approval to revise Section 4.20 relating to positions funded or reimbursed through a grant or through an Inter-local Agreement.
C. Approval to revise Section 4.30 relating to Employee Probationary Period.

3. Classification and Compensation Plan

A. Approval to revise Section 8.03 relating to Discretionary Steps.
B. Approval to revise Section 8.04 relating to Within Grade Step Increase.

10.

Urban County:

65101

1. Public Hearing regarding the FY 2018-2019 Hidalgo County Urban County Program’s One Year Action Plan for Program Year (31), and the Five (5) Year Consolidated Plan (2018-2022).

2. Request for approval and submission of the FY 2018-2019 Hidalgo County Program’s One Year Action Plan for Program Year 31, and the Five (5) Year Consolidated Plan (2018-2022).

3. Authorization for County Judge Ramon Garcia to sign any and all documents related to funding.

65316

Requesting approval of Second Amendment to Inter-Local Cooperation Agreement between Hidalgo County Drainage District No.1 and Hidalgo County Urban County Program as it relates to Peñitas Lateral Project.

65326

1. Consideration and approval of construction contract change order for the Peñitas Drain Phase I project. Change Order No. 3 will increase the current construction contract with Saenz Construction LLC in the amount of $223,902.00.

2. Consideration and approval to authorize the County Judge to sign any and all documents associated with change orders and/or amendments pertaining to GLO Contract No. 12-406-000-6453.

65313

1). Subject to Compliance with HB 1295, when and if applicable, the Urban County Program on behalf of the City of La Joya is requesting approval of a best and final negotiated contract for professional engineering services with Hinojosa Engineering, Inc., in the amount of $20,000.00 utilizing CDBG FY 30 (2017) Street Improvements funds.

2). Approval of Work Authorization No. 1 for Hinojosa Engineering, Inc.,in the amount of $20,000.00.

65308

1). Subject to Compliance with HB 1295, when and if applicable, the Urban County Program on behalf of the City of Granjeno is requesting approval of a best and final negotiated contract for professional engineering services with Hinojosa Engineering, Inc., in the amount of $54,450.00 utilizing CDBG FYs 29 & 30 (2016-2017) Granjeno Parks, Recreational Facilities funds and Precinct No. 1 Parks, Recreational Facilities funds.

2). Approval of Work Authorization No. 1 for Hinojosa Engineering, Inc., in the amount of $54,450.00.

11.

Health & Human Services Department:

65372

Requesting approval of the Memorandum of Understanding between South Texas College and County of Hidalgo by and through the Hidalgo County Health & Human Services Department. The purpose of the Agreement is to have STC provide training on management of public health data.

65292

Requesting approval to submit extension request for the Title V Fee-for-Service Prenatal Medical and Dental grant contract. The extension is to run from September 1, 2018 to August 31, 2019 in the amount of $144,029.00.

65291

Requesting approval to submit extension request for the Title V Fee-for-Service Child Health and Dental grant contract. The extension is to run from September 1, 2018 to August 31, 2019 and in the amount of $30,535.00.

Health Care Funding District:

65161

A. Discussion, consideration and approval to draw down funds for DSRIP, Monitoring and Anchor Payment in the amount to be determined by Health and Human Services Commission (HHSC) instructions from the Local Provider Participation Fund (LPPF) and General Fund with a IGT transfer date of and settlement date of July 2, 2018

B. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund (LPPF) in the amount to be determined by HHSC instructions.

C. Approval of 2018 appropriation of funds from the LPPF and General Fund in the amount to be determined by HHSC.

Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

Indigent Health Care Program:

Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

12.

Fire Marshal's Office:

65295

Requesting approval disposition of weapons on attached list and approval to remove from inventory in order to use as trade-in for the purchase of new weapons(Req#373748)

13.

Adult Probation:

65286

Adult Probation - DWI (1289)
March 2018
1. Approval of certification of revenues as certified by the county auditor for the DWI Grant program income in the amount of $2,564.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,564.00

April 2018
1. Approval of certification of revenues as certified by the county auditor for the DWI Grant program income in the amount of $2,588.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $2,588.00

May 2018
1. Approval of certification of revenues as certified by the county auditor for the DWI Grant program income in the amount of $814.00.
2. Approval of appropriation of the DWI program income (GPI) in the amount of $814.00

14.

Community Service Agency:

65352

Presentation of the 2018 Community Needs Assessment.

65269

Discussion, consideration, and possible action for approval to amend the PY 2017 Community Service Block Grant (CSBG) No. 61170002636 budget as reflected in the amendment, with authorization for Jaime Longoria and Judge Ramon Garcia to sign any and all pertinent documents.

65350

Discussion, consideration, and possible action on amendment to the FY 2018 Comprehensive Energy Assistance Program (CEAP) contract No. 58180002784 from the Texas Department of Housing and Community Affairs for program year 2018, with authorization for Judge Ramon Garcia and Jaime Longoria to sign any and all pertinent documents.

65351

Discussion, consideration, and possible action on amendment to the FY 2018 Community Service Block Grant (CSBG) contract No. 61180002861 from the Texas Department of Housing and Community Affairs for program year 2018, with authorization for Judge Ramon Garcia and Jaime Longoria to sign any and all pertinent documents.

15.

IT Department:

65324

Authorization and approval to purchase new wireless service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:

Description:	Department:	Employee / ID:	Service Plan:
New activation	Public Defenders	Jaime Gonzalez / 120227	Mobile Broadband Unl. @ $37.99/mo
New activation	Commissioner Pct. 1	Alfredo Garza / 156574	Nationwide Unlimited Mins Email&Data Unl + MHS N&W/M2M/MSG Unl. @ $69.99/mo + Taxes/Fees @ $5.00/mo

16.

Head Start Program:

65251

1. Requesting Exemption from Competitive Bidding under the Texas Government Code 262.024 for Professional Services to Provide Medical/Dental, Mental Health, Speech Interpreting Services

2. Presentation of Responses Received for the Purpose of Commissioners’ Court Accepting the Providers as “Qualified” in Order to Proceed to the Next Phase of the Procurement Process Negotiating Contracts

Medical/Dental RFQ#2018-001-04-20

Nuestra Clinica del Valle, Inc. (Medical/Dental)

Dr. Bose, Industrial and Family Medicine, PLLC dba Industrial Health Works

Mental Health RFQ#2018-002-04-20

Therapy Express Children’s Rehabilitation Center, LLC

Speech Interpreting Services RFQ#2018-003-04-20

Amy Jane Hermansen dba Sign Language Services.

3. Approval for Head Start to Negotiate Contracts (in a form approved by Legal Counsel) for all the Professional Service Providers as Requested through the Hidalgo County Head Start Program’s RFQ for said Services and as Detailed Above Attached Hereto

65252

Discussion/Approval for Discussion, Consideration and Approval to Enter into Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and the Following Two (2) Community Agencies
1. Hidalgo County Health and Human Services
2. Women Together Foundation, Inc./Mujeres Unidas

65250

Discussion/Approval of Program Calendars for Program Year 2018-2019

17.

WIC:

65211

1. Requesting approval for correction to the Regular Agenda Item #63760 from 02/27/2018 Exhibit A, due to incorrect description of Name of Political Subdivision and asset # to State Property.
2. Requesting approval to correct Name of Political Subdivision Or Assistance Organization on the Certificate Of Acquisition to Hidalgo County and correct State Property # From 467340 to 468274.
3. Requesting approval to accept the Certificate of Acquisition By Political Subdivision or Assistance Organization to Hidalgo County, consisting of Microsoft tablets, Dell latitude laptops, Dell Optiplex desktops as indicated in the Attachment of
"Exhibit A" for a total of 184 pieces.

65270

WIC Lactation Supp. Center (1292)
1. Requesting approval to accept the Amendment No.3 to Contract No. 2015-047694-002 in the amount of $200,000.00 to increase the total amount of the contract to $655,000.00, for the contract period of September 1, 2018 through August 30,2019 (hereinafter referred to as "Fiscal Year 2019");
2. Requesting approval for County Judge to DocuSign the Signature Page for Amendment No. 3 DSHS Contract No. 2015-047694-002
3. Requesting for County Judge to DocuSign Fiscal Federal Funding Accountability and Transparency Act (FFATA) Certification.
4. Requesting approval of the Certification of Revenue in the amount $200,000.00 as approved by County Auditor.
5. Requesting approval of the Budget Appropriation in the amount of $200,000.00.

18.

Precinct #2 - Comm. Cantu:

65387

Resolution honoring Sister Norma Pimentel for receiving the University of Notre Dame’s 2018 Laetare Medal — the oldest and most prestigious honor given to American Catholics.

19.

Precinct #3 - Comm. Flores:

65384

Requesting Authorization to submit a Memorandum of Understanding between the National Recreation and Parks Association and Hidalgo County on behalf of the a $30,000 grant awarded to Precinct 3 for enhancements to Katrina Park in Penitas, Texas, with authority for County Judge to sign all required documentation.

20.

Precinct #4 - Comm. Palacios:

65342

Requesting approval of partial permit fee refund to Rebeca Valdez in the amount of $75.00.

21.

Budget & Management:

65373

Requesting approval for payment of Hidalgo County's share of El Morillo Drain expenses to Rio Grande Regional Water Authority totaling $143,875.79, with authority to County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.

65344

Requesting approval for payment of cancellation fees to Hilton Garden Inn - Austin totaling $191.08 for Feb. 11, 2018, with authority to County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.

Budget Appropriations:

65331

Pct 1 Rd. Maint. (1200):
a. Approval of certification of revenues as certified by the County Auditor for revenues received from Hidalgo County Drainage District No. 1 for reimbursements of labor and equipment.
b. Approval of 2018 appropriation in the amount of $96,686.40 to fund road expenditures.

22.

Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

Executive Office

65300

Requesting approval of Work Authorization No. 7 in the amount of $ 315,000.00 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" to provide "Preliminary Design and Construction Phase Services for the County Service Facility", located in Hidalgo County Precinct 4.

Pct. 1

65359

A. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Weslaco for the road improvement project to a portion of Mile 10 Westgate (Mile 6) to FM 88 (Mile 5);

B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement in it's desires to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the “Work”) by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City.

Pct. 4

65380

a. Requesting approval of Supplemental Agreement No. 1 to Agreement # C-16-048-02-03 with L&G Consulting Engineering, Inc. for the purposes of [revising the the project "limits" as requested by TxDOT to extend from Wallace Road East to 10th Street, as identified on location map] for Project Specific: "FM 1925 (from 1,500 feet West of FM 2220 (Ware Road) to 10th Street", located within Hidalgo County Precinct No. 4.

b. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1in connection to C-16-048-02-03 with L&G Consulting Engineering, Inc. for the purposes of [revising the the project "limits" as requested by TxDOT to extend from Wallace Road East to 10th Street, as identified on location map] and to [Amend Exhibits A, B C, with an increase to Exhibit D-1 in the amount of [$ 501,750.00] from its original amount of $ 681,350.00 totaling $1,183,100.00 ] for Project Specific: "FM 1925 (from 1,500 feet West of FM 2220 (Ware Road) to 10th Street", located within Hidalgo County Precinct No. 4.

c. Pursuant to Article 14 of the "professional engineering services" agreement #C-16-048-02-03 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering, is requesting approval to engage the services of SUB-CONTRACTOR (AMA TERRA ENVIRONMENTAL, INC.) with adherence to insurance provisions required by said article;

65343

Acceptance and approval of Change Order #3, due to changes in the Traffic Control Plan (TCP) with a decrease of $21,608.50 Contract #C-17-218-01-16 with Texas Cordia Construction, LLC as reviewed/recommended by project engineer, L & G Engineers, (concurrence by TxDOT) for Project Specific "10th Street Extension (from SH 107 to FM 1925 Monte Cristo Rd)".

Health & Human Services Dept.

65049

A. Presentation of the scoring grid (from appointed evaluation committee) for the purpose of Commissioner's Court to declare/rank the sole submitted response received from UT-RGV Medical School as "Qualified" in order to proceed to the next phase of the procurement process.

B. Authority to negotiate an agreement in connection with "Request for Qualifications for Hidalgo County Health & Human Services Department-Substance Abuse Treatment & Primary Care Services for Adolescents"-RFQ 2018-076.

Sheriff's Office

65309

Pursuant to Tx. Local Government Code, Chapter 791, acceptance and approval of a Memorandum of Understanding between Hidalgo County and Jim Hogg County for the housing of County inmates on an as needed basis.

65306

A. Approval for Hidalgo County Sheriff Office to request temporary credit line increase from the current $40K to $70K.

B. Authorization to provide and forward as required by Citibank the County' Financial Statement.

65190

A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024(a), (7) (A), an item that can only be obtained from one source;

B. Requesting approval of a "Sole Source Declaration" for Montgomery Technology Systems, LLC, (MTS), for the purchase (through the requisition/PO protocol) of the MTS (any needed software upgrades & related equipment, parts and/or components etc.) for the Hidalgo County Adult Detention Facility, including all funding sources, programs & entities, with the declaration to remain in effect unless otherwise revoked by Hidalgo County Commissioner's Court.

County Clerk

65187

Acceptance and approval to enter into an Interlocal Agreement with the Texas Department of State Health Services (DSHS) Vital Statistics Section and Hidalgo County for issuance of Birth Certificates for a five (5) year period to commence on September 01, 2018 and expiring August 31, 2023 with authority for Arturo Guajardo Jr. County Clerk to sign on behalf of the County.

65185

Acceptance and approval of a License Agent Agreement between Hidalgo County and Texas Parks & Wildlife Department (TPWD) permitting the County Clerks Office to act as "agent" for TPWD in issuing licenses, endorsements and similar items to individuals (as authorized by TPWD Code Section 12.702, effective September 01, 2018, and expiring August 31, 2023 with option to extend an additional five (5) year period under same rates, terms and conditions.

Co. Wide

65277

Pursuant to the procurement packet, requesting action to appoint/select the Evaluation Committee Members (for the purpose of scoring and ranking) RFP No. 2018-154-00-00-EMG "Hidalgo County Solid Waste Collection":
1.___________________;
2.___________________;
3.___________________;
4. __________________ ;
5. ___________________;
6. Others _____________________ as opted by HCCC.

23.

Open Forum

24.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

65301

Cause #C-1915-18-F; Patricia Love & Celeste Rodriguez v County

65333

Claim of Beatriz Sandoval

65356

EEOC Charge No. 31C-2018-00896C; Georgina C. Bermudez v Hidalgo County

25.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

26.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

65302

Cause #C-1915-18-F; Patricia Love & Celeste Rodriguez v County

65334

Claim of Beatriz Sandoval

65357

EEOC Charge No. 31C-2018-00896C; Georgina C. Bermudez v Hidalgo County

27.

Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed

28.

Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

29.

Adjourn