*This clip was joined in progress* 1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 65254 Requesting approval to purchase One (1) 2017 CAT 308E2 CR Excavator, in the total amount of $96,774.90, from Big D Tractor LLC (Blue Cat rentals & Frontera Equipment). awarded vendor through HCDD1 membership/participation with PCA awarded contract #PCA 3-170-17. (subject to compliance to HB1295) 6. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 7. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 8. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 9. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 10. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 65279 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 65280 Presentation of Fund Information Report 3. 2018 Intradepartmental Transfers: A. 65264 2018 - Executive Office (1100) B. 65260 2018 - Pct. 1 Sanitation (1100) C. 65218 2018 - Pct 1 Parks (1100) D. 65225 2018 - PCT 1 R&B (1200) E. 65232 2018 - Pct 2 Rd Maint. (1200) F. 65240 2018 - Pct.4 Parks (1100) G. 65239 2018 - Pct.4 CRC Memorial (1100) H. 65238 2018 - Pct.4 Road Maint (1200) I. 65221 2018 - Pct.4 Sanitation (1100) J. 65224 2018 - Facilities Management- Co.Wide (1100) K. 65223 2018 - Facilities Management (1100) L. 65212 2018 - Constable Pct.5 (1100) M. 65203 2018 - Elections (1283) Chapter 19 N. 65186 2018 - Jail (1100) O. 65195 2018 - Veterans Services (1100) P. 65205 2018 - Child Protection Court (1100) Q. 65182 2018 - Fire Marshal (1100) R. 65180 2018 - Health & Human Services Dept. / T.B. Control (1293) 4. 2018 Interdepartmental Transfers: A. 65230 Pct. #1: Approval of 2018 interdepartmental transfer from fund (1350) prog. (229) to (183) in the amount of $2,571.50. B. 65181 Fire Marshal (1100): Approval of 2018 Interdepartmental transfer between various programs under the Fire Marshal to fund anticipated fire call invoices in the amount of $220,000. 5. Planning Department: A. 65216 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 65204 Approval of 457 plan hardship withdrawal request for employee #044695 7. Membership Dues/Certifications: A. 65102 Constable Precinct 4: Requesting approval to obtain 2018 Membership with the Texas Chief Deputies Association (TCDA) for Chief Deputy Horaldo Sanchez in the total amount of $24.00 (membership dues are included in the conference registration fees) (PO# 780118) with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor. B. 65091 Sheriff Department: Requesting approval for requisition no. 372802 for 2018 membership dues to the Texas Jail Association for Captain Ruben Adalberto Hinojosa in the amount of $30.00 with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor. 8. Urban County: A. 65210 Requesting approval of one (1) applicant in the Countywide Area under the Owner-Occupied Housing Rehabilitation Program. 9. Budget & Management: C. Interfund transfers: 1. 65235 TXDOT Pct 3 Liberty Blvd (1315): Approval of 2018 interfund transfer from CO2016-Pct 3 Shary (FM1924-SH107) to TXDOT Pct 3 Liberty Blvd (US83-Mile 3) in the amount of $744,030.40 to fund County Participation of AFA and other operating expenditures. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 65266 Approval of payment Application No. 18 in the amount $47,398.43 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers. B. 65242 Approval of Application for Payment No. 4 in the amount of $599,656.12 for the Pct 4's 10th Street Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-17-218-01-16 and as reviewed by project manager, Ricardo Gallaga, L&G Consulting Engineers, Inc. C. 65226 Pct. #4: Requesting a correction to action taken on 05/22/2018 through AI-64873 as the model numbers noted were incorrect by substituting with the model numbers for the Ricoh copier leases for Precinct 4 detailed below: Agenda Item CC Approval Date 2018 PO# Approved Model Delivered Model Account No. 1 55513 07/26/2016 779461 MPC4503 MPC4504 3544661 2 58261 02/06/2017 775241 MP2554SP MP2555SPAD 3602455 3 60276 06/27/2017 779462 MPC4504 MPC4504EX 3648011 D. 65177 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO L&G Consulting Engineers, Inc. 5/31/18 11326991 $12,577.44 775957 E. 64928 Pct No. 1 1. Requesting authority to exercise the sixty (60) day extension for contract No. E-17-169-05-30 for “Hauling Services for All Road Material” for Pct. No. 1 while procurement process is completed and processed, at the same rates, terms and conditions effective June 28, 2018 through August 26, 2018; 2. Requesting authority to advertise (including the authority to re-advertise the project [when necessary/required] and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Hauling of All Road Material for Pct. No. 1. F. 65191 PCT. #1: Requesting approval to pay invoice #10003 in the amount of $4,660.42 for Sunset Park Operations Facility - WA#1, as submitted by B2Z Engineering, LLC. G. 65192 PCT. #1: Requesting approval to pay invoice #10002 in the amount of $5,598.43 for Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC. H. 65080 Requesting acceptance and approval of the following for Bearkat Construction LLC for FEMA Road & Drainage Improvements to Mile 9: 1. Certificate of Completion by Bearkat Construction LLC, as submitted and recommended by project engineer TEDSI Infrastructure Group, reflecting the date of May 17, 2018 and authorizing representative from Hidalgo County Pct. 1 to sign documentation and County Judge to sign; 2. Application for Payment No. 5 Release of Retainage in the amount of $30,172.97. 3. Requesting for payment to be made payable to Insurors Indemnity Companies I. 65197 Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Eldora Road Project 05/31/18 11326959 $ 13,161.28 732796 Regional Linear Park Project 05/31/18 11326966 $ 5,893.24 759102 Dicker Road Project 05/31/18 11326967 $ 2,266.26 762740 Regional Linear Park Project 05/31/18 11326970 $ 896.28 745253 Cesar Chavez Road Project 05/31/18 11326980 $ 5,064.97 732294 Eldora Road Project 05/31/18 11326981 $ 49,130.79 764302 Dicker Road Project 05/31/18 11326990 $ 18,738.92 778854 Regional Linear Park Project 05/31/18 11326992 $114,282.63 779803 J. 65262 Approval of Application for Payment No. 13 in the amount of $90,781.97 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by the project engineer, Ricardo Gallaga, P.E. K. 64847 Approval of Application for Payment No. 12 in the amount of $106,501.80 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by the project engineer, Ricardo Gallaga, P.E. L. 65189 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# County Wide Shop Facility Project 06/01/18 20076 $ 4,012.94 760512 Las Milpas Park Youth Facility Project 06/01/18 20077 $ 3,414.79 767363 Military Highway Extension Project 06/01/18 20078 $10,290.83 779323 Las Milpas Road Project 06/01/18 20079 $34,843.81 777422 M. 65206 Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO No. 11326997 5-31-18 FM 494 Shary Rd. WA #4 $52,892.00 779844 11326976 5-31-18 FM 676 (Mile 5) $ 4,101.50 745880 11326975 5-31-18 Veterans Blvd. WA #2 $27,338.81 763269 11326973 5-31-18 Mile 3 Phase III-WA#3 $17,400.00 760253 11326972 5-31-18 Mile 3 Project WA #2 $221.63 720579 11326968 5-31-18 Mile 3 Section II WA #5 $20,006.05 773904 11326963 5-31-18 South Detention Basin $6,300.61 735730 11326962 5-31-18 FM 681 $2,400.00 625224 11326961 5-31-18 La Homa ROW WA #1 $3,240.00 671613 11326944 5-31-18 Veterans Blvd. WA #3 $58,675.00 772041 11326941 5-31-18 Mile 3 Project WA #4 $102,182.50 771660 11326988 5-31-18 FM 494 Shary Rd. WA #3 $95,888.00 772303 11326942 5-31-18 Liberty Road Project WA #4 $3,000.00 735736 N. 65108 Acceptance and approval of project invoice submitted by Halff Associates, Inc. for engineering services for the: ["Mechanical & Electrical Engineering and Building Renovation Design for Fire Suppression System at the Hidalgo County Administration Building"] - Invoice #00012439 in the amount of $ 1,813.50.
A. 65129 1. Approval of reimbursement in the amount of $984,030.27 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 05/24/18 to 06/06/18. 05/24-30/18 $533,668.48 05/31-31/18 $ 10,491.71 06/01-06/18 $439,870.08 TOTAL $984,030.27 2. Approval of wire transfer to cover claims paid. B. 65128 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 16-31, 2018 in the amount of $38,567.23 and requesting approval of wire transfer.
County Judge's Office: A. 65257 Proclamation Declaring June 16, 2018 as International Domestic Worker's Day
Precinct #4 - Comm. Palacios: 65261 Resolution opposing separation of undocumented children and parents
Health & Human Services Department: A. 65137 Proclamation Declaring June 12, 2018 as Blue Tie Day in Observance of Men's Health Awareness Month B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
District Attorney's Office: A. 65229 Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG). B. 65183 DA-Border Prosecution Unit Grant (BPU) (1281): 1. Approval to accept the Region 3-Border Prosecution Unit Supplemental Grant in the amount of $72,564.13 for Fiscal Year 18. (09/01/2017 through 08/31/2018) 2. Approval of certification of revenues as certified by the County Auditors for the FY 2018 Region 3-Border Prosecution Unit grant funds in the amount of $72,564.13. 3. Approval to appropriate the FY 2018 Region 3-Border Prosecution Unit Supplemental grant funds.
Sheriff's Office: A. 65178 Authorization and approval to submit a Price Act Waiver in reference to Operation Stonegarden Frag #1
Constable Pct. #2: A. 65179 1. Authorization to accept the Approval Notice in reference to Operation Stonegarden FY 2017 for the amount of $34,000.00. 2. Authorization and approval for a County Judge, as authorized official, to electronically accept grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2017 Operation Stonegarden Grant. 5. Approval to appropriate the budget for Constable Pct. 2 Office portion of the FY 2017 Operation Stonegarden Grant in the amount of $34,000.00.
Constable Pct. #4: A. 65146 Requesting approval to reimburse Chief Deputy H. Sanchez the amount of $24.25 for title registration fees paid (for vehicle Asset#'s 75258 and 74658) with authority for County Treasurer to issue check after auditing procedures have been completed by County Auditor. B. 65144 Requesting approval to reimburse Constable A. Gaitan the amount of $52.88 for fuel purchase (vehicle Asset# 75258) utilizing his personal credit card since the county fuel card had not yet been received for the new vehicle with authority for County Treasurer to issue check after auditing procedures have been completed by County Auditor.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 65222 Elections (1100): Approval to extend the Temporary positions listed below effective 07/02/2018 through 12/28/2018, as follows: Action Dept./Prg. Slot # Position Title Grade Proposed Hourly Rate Extend Temporary Full-Time position 130-001 T184 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T185 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T186 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T187 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T188 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T189 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T190 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T191 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T192 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T193 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T194 Elections Surveyor Technician 04 $12.35 / hr. Extend Temporary Full-Time position 130-001 T195 Elections Surveyor Technician 04 $12.35 / hr. Extend Temporary Full-Time position 130-001 T196 Elections Surveyor Technician 04 $12.35 / hr. Extend Temporary Full-Time position 130-001 T197 Elections Surveyor Technician 04 $12.35 / hr. C. 65253 Pct. 1 Admin./Rd. Maintenance (1200): 1. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./Prg. Slot # Position Title Grade/Step Delete 121-004 0009 Clerk IV G07/S01 Create 121-005 0166 Maintenance IV G09/S01 2. Approval of interdepartmental transfer.
Urban County: A. 65208 1. Requesting authorization to re-submit the Texas General Land Office Disaster Recovery Non-Housing 2015 Flood Grant application and an amendment to the Hidalgo County Method of Distribution as requested by the Texas General Land Office. 2. Requesting approval for the County Judge to sign application, amendment and all other documents related to the 2015 Floods CDBG Disaster Recovery grant. B. 65207 Requesting approval of the revised Hidalgo County Urban County Program (UCP) Housing Assistance Guidelines for the Colonia Self-Help Center (SHC) Program. C. 65209 Requesting approval of the revised Hidalgo County Urban County Program (UCP) Owner-Occupied Rehabilitation Program Policies and authorization to revise as necessary. D. 65199 1. “Subject to: HB 1295 Compliance.” Requesting approval of a best and final negotiated contract for professional engineering services with LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services, in the amount of $25,550.00 utilizing CDBG FY 30 (2017) City of Edcouch – Parks, Recreational Facility funds. 2. Approval of Work Authorization No. 1 for LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services in the amount of $25,550.00. E. 65188 “Subject to: HB 1295 Compliance.” Requesting approval of a best and final negotiated contract for Professional Appraisal Services with George J. Salazar II dba Appraisal Haus in the amount of $10,000.00 utilizing CDBG FY 30 (2017) Precinct No. 1 (City of La Villa) Water/Sewer Improvement funds. F. 65133 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Sullivan City, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) Sullivan City Flood Drainage Improvement funds. Professional Service Firm Grade Ranked Urban Infrastructure Group, Inc. 97.00% J & R Engineering 92.66% M. Garcia Engineering 84.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________________ for the provision of engineering services for an Urban County Program Year 30 (2017) Sullivan City Flood Drainage Improvements project. G. 65130 Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of San Juan is requesting approval of a best and final negotiated contract for Professional Service- Construction Material Testing Services with Raba-Kistner Consultants, Inc., in the amount of $15,815.81 utilizing CDBG FY 30 (2017) Street Improvement funds. H. 65114 1. Subject to Compliance with HB 1295, when and if applicable, the Urban County Program on behalf of the City of Palmview is requesting approval of a best and final negotiated contract for professional engineering services with Javier Hinojosa Engineering, in the amount of $25,025.00 utilizing CDBG FY 30 (2017) Palmview Parks, Recreational Facility Improvements funds. 2. Approval of Work Authorization No. 1 for Javier Hinojosa Engineering in the amount of $25,025.00.
Planning Department: A. 65228 Consideration and possible action to approve reimbursement request to CWL Limited in the amount of $108,701.75 in connection with the paving of Brushline Road.
Precinct #2 - Comm. Cantu: A. 65263 Resolution honoring Sister Norma Pimentel for receiving the University of Notre Dame’s 2018 Laetare Medal — the oldest and most prestigious honor given to American Catholics. B. 65265 1. Requesting consideration and approval to support the University of Texas Rio Grande Valley's School of Rehabilitation Services and Counseling's grant-funded project of Researching Assets and Challenges in the Rio Grande Valley funded in part by a grant from the Texas Council for Developmental Disabilities (TCDD). 2. Requesting approval for County Commissioner, Eduardo Cantu to sign the letter of support.
Precinct #3 - Comm. Flores: A. 65217 Requesting acceptance and approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for Liberty Blvd., from US 83 to Mile 3 Road (CSJ: #0921-02-194 & RCSJ #0921-02-372) with authority for the County Judge to sign all required documentation.
Budget & Management: A. Budget Appropriations: 1. 65236 Precinct No.1: Approval of 2018 appropriation of funds into Pct.1 Road Maintenance (prog 005) in the total amount of $114,251.34
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 65099 Presentation of sole responsible vendor, Matt's Building Materials, Inc. submitting the lowest and best bid for the purpose of award including approval of contract document for project titled: "Construction Building Materials & Related Supplies"- Hidalgo County through RFB No.: 2018-102-05-09-SGS. B. Pct. 4 1. 65065 Acceptance and approval of claims/invoices from Matheson Tri Gas, Inc. for $72.99, due to lapse in services inasmuch as contract has expired and user department unknowingly/unintentionally continued to order items and/or services from vendor with authority for Pct. to submit a Requisition to process a Purchase Order [required by the Auditor's Office] for processing of invoice(s) through Auditor's protocol and payment to be issued by County Treasurer.
Open Forum
B. 65255 Resolution in Support of Victims of Volcano Eruption in Guatemala C. 65256 1. Authority to rescind action taken by Commissioners Court on May 15, 2018 Item 15.A. - AI#64858. 2. Requesting approval of Interlocal Agreement between Hidalgo County and the University of Health Science Center At Houston on behalf of its Department of Brownsville Regional Campus to provide Tu Salud/Si Cuenta Program Activities. (Subject to Legal Review) D. 65233 Requesting approval to accept counter offer to purchase parcel 87 in the amount of $15,797.00 in connection with Precinct 4-FM 2220 Ware Road Project.
21. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 65198 Claim of Dean Kyne D. 65201 Claim of Rosario E. Orozco E. 65258 Cause No. C-5096-15-E; State Farm Mutual Automobile Insurance as Subrogee of Aaron Gonzalez v. Hidalgo County, Texas 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
23. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 65200 Claim of Dean Kyne D. 65202 Claim of Rosario E. Orozco E. 65259 Cause No. C-5096-15-E; State Farm Mutual Automobile Insurance as Subrogee of Aaron Gonzalez v. Hidalgo County, Texas 26. Adjourn
*This clip was joined in progress* 1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 65254 Requesting approval to purchase One (1) 2017 CAT 308E2 CR Excavator, in the total amount of $96,774.90, from Big D Tractor LLC (Blue Cat rentals & Frontera Equipment). awarded vendor through HCDD1 membership/participation with PCA awarded contract #PCA 3-170-17. (subject to compliance to HB1295) 6. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 7. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 8. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 9. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 10. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 65279 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 65280 Presentation of Fund Information Report 3. 2018 Intradepartmental Transfers: A. 65264 2018 - Executive Office (1100) B. 65260 2018 - Pct. 1 Sanitation (1100) C. 65218 2018 - Pct 1 Parks (1100) D. 65225 2018 - PCT 1 R&B (1200) E. 65232 2018 - Pct 2 Rd Maint. (1200) F. 65240 2018 - Pct.4 Parks (1100) G. 65239 2018 - Pct.4 CRC Memorial (1100) H. 65238 2018 - Pct.4 Road Maint (1200) I. 65221 2018 - Pct.4 Sanitation (1100) J. 65224 2018 - Facilities Management- Co.Wide (1100) K. 65223 2018 - Facilities Management (1100) L. 65212 2018 - Constable Pct.5 (1100) M. 65203 2018 - Elections (1283) Chapter 19 N. 65186 2018 - Jail (1100) O. 65195 2018 - Veterans Services (1100) P. 65205 2018 - Child Protection Court (1100) Q. 65182 2018 - Fire Marshal (1100) R. 65180 2018 - Health & Human Services Dept. / T.B. Control (1293) 4. 2018 Interdepartmental Transfers: A. 65230 Pct. #1: Approval of 2018 interdepartmental transfer from fund (1350) prog. (229) to (183) in the amount of $2,571.50. B. 65181 Fire Marshal (1100): Approval of 2018 Interdepartmental transfer between various programs under the Fire Marshal to fund anticipated fire call invoices in the amount of $220,000. 5. Planning Department: A. 65216 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 65204 Approval of 457 plan hardship withdrawal request for employee #044695 7. Membership Dues/Certifications: A. 65102 Constable Precinct 4: Requesting approval to obtain 2018 Membership with the Texas Chief Deputies Association (TCDA) for Chief Deputy Horaldo Sanchez in the total amount of $24.00 (membership dues are included in the conference registration fees) (PO# 780118) with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor. B. 65091 Sheriff Department: Requesting approval for requisition no. 372802 for 2018 membership dues to the Texas Jail Association for Captain Ruben Adalberto Hinojosa in the amount of $30.00 with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor. 8. Urban County: A. 65210 Requesting approval of one (1) applicant in the Countywide Area under the Owner-Occupied Housing Rehabilitation Program. 9. Budget & Management: C. Interfund transfers: 1. 65235 TXDOT Pct 3 Liberty Blvd (1315): Approval of 2018 interfund transfer from CO2016-Pct 3 Shary (FM1924-SH107) to TXDOT Pct 3 Liberty Blvd (US83-Mile 3) in the amount of $744,030.40 to fund County Participation of AFA and other operating expenditures. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 65266 Approval of payment Application No. 18 in the amount $47,398.43 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers. B. 65242 Approval of Application for Payment No. 4 in the amount of $599,656.12 for the Pct 4's 10th Street Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-17-218-01-16 and as reviewed by project manager, Ricardo Gallaga, L&G Consulting Engineers, Inc. C. 65226 Pct. #4: Requesting a correction to action taken on 05/22/2018 through AI-64873 as the model numbers noted were incorrect by substituting with the model numbers for the Ricoh copier leases for Precinct 4 detailed below: Agenda Item CC Approval Date 2018 PO# Approved Model Delivered Model Account No. 1 55513 07/26/2016 779461 MPC4503 MPC4504 3544661 2 58261 02/06/2017 775241 MP2554SP MP2555SPAD 3602455 3 60276 06/27/2017 779462 MPC4504 MPC4504EX 3648011 D. 65177 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO L&G Consulting Engineers, Inc. 5/31/18 11326991 $12,577.44 775957 E. 64928 Pct No. 1 1. Requesting authority to exercise the sixty (60) day extension for contract No. E-17-169-05-30 for “Hauling Services for All Road Material” for Pct. No. 1 while procurement process is completed and processed, at the same rates, terms and conditions effective June 28, 2018 through August 26, 2018; 2. Requesting authority to advertise (including the authority to re-advertise the project [when necessary/required] and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Hauling of All Road Material for Pct. No. 1. F. 65191 PCT. #1: Requesting approval to pay invoice #10003 in the amount of $4,660.42 for Sunset Park Operations Facility - WA#1, as submitted by B2Z Engineering, LLC. G. 65192 PCT. #1: Requesting approval to pay invoice #10002 in the amount of $5,598.43 for Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC. H. 65080 Requesting acceptance and approval of the following for Bearkat Construction LLC for FEMA Road & Drainage Improvements to Mile 9: 1. Certificate of Completion by Bearkat Construction LLC, as submitted and recommended by project engineer TEDSI Infrastructure Group, reflecting the date of May 17, 2018 and authorizing representative from Hidalgo County Pct. 1 to sign documentation and County Judge to sign; 2. Application for Payment No. 5 Release of Retainage in the amount of $30,172.97. 3. Requesting for payment to be made payable to Insurors Indemnity Companies I. 65197 Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Eldora Road Project 05/31/18 11326959 $ 13,161.28 732796 Regional Linear Park Project 05/31/18 11326966 $ 5,893.24 759102 Dicker Road Project 05/31/18 11326967 $ 2,266.26 762740 Regional Linear Park Project 05/31/18 11326970 $ 896.28 745253 Cesar Chavez Road Project 05/31/18 11326980 $ 5,064.97 732294 Eldora Road Project 05/31/18 11326981 $ 49,130.79 764302 Dicker Road Project 05/31/18 11326990 $ 18,738.92 778854 Regional Linear Park Project 05/31/18 11326992 $114,282.63 779803 J. 65262 Approval of Application for Payment No. 13 in the amount of $90,781.97 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by the project engineer, Ricardo Gallaga, P.E. K. 64847 Approval of Application for Payment No. 12 in the amount of $106,501.80 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by the project engineer, Ricardo Gallaga, P.E. L. 65189 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# County Wide Shop Facility Project 06/01/18 20076 $ 4,012.94 760512 Las Milpas Park Youth Facility Project 06/01/18 20077 $ 3,414.79 767363 Military Highway Extension Project 06/01/18 20078 $10,290.83 779323 Las Milpas Road Project 06/01/18 20079 $34,843.81 777422 M. 65206 Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO No. 11326997 5-31-18 FM 494 Shary Rd. WA #4 $52,892.00 779844 11326976 5-31-18 FM 676 (Mile 5) $ 4,101.50 745880 11326975 5-31-18 Veterans Blvd. WA #2 $27,338.81 763269 11326973 5-31-18 Mile 3 Phase III-WA#3 $17,400.00 760253 11326972 5-31-18 Mile 3 Project WA #2 $221.63 720579 11326968 5-31-18 Mile 3 Section II WA #5 $20,006.05 773904 11326963 5-31-18 South Detention Basin $6,300.61 735730 11326962 5-31-18 FM 681 $2,400.00 625224 11326961 5-31-18 La Homa ROW WA #1 $3,240.00 671613 11326944 5-31-18 Veterans Blvd. WA #3 $58,675.00 772041 11326941 5-31-18 Mile 3 Project WA #4 $102,182.50 771660 11326988 5-31-18 FM 494 Shary Rd. WA #3 $95,888.00 772303 11326942 5-31-18 Liberty Road Project WA #4 $3,000.00 735736 N. 65108 Acceptance and approval of project invoice submitted by Halff Associates, Inc. for engineering services for the: ["Mechanical & Electrical Engineering and Building Renovation Design for Fire Suppression System at the Hidalgo County Administration Building"] - Invoice #00012439 in the amount of $ 1,813.50.
A. 65129 1. Approval of reimbursement in the amount of $984,030.27 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 05/24/18 to 06/06/18. 05/24-30/18 $533,668.48 05/31-31/18 $ 10,491.71 06/01-06/18 $439,870.08 TOTAL $984,030.27 2. Approval of wire transfer to cover claims paid. B. 65128 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 16-31, 2018 in the amount of $38,567.23 and requesting approval of wire transfer.
County Judge's Office: A. 65257 Proclamation Declaring June 16, 2018 as International Domestic Worker's Day
Precinct #4 - Comm. Palacios: 65261 Resolution opposing separation of undocumented children and parents
Health & Human Services Department: A. 65137 Proclamation Declaring June 12, 2018 as Blue Tie Day in Observance of Men's Health Awareness Month B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
District Attorney's Office: A. 65229 Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG). B. 65183 DA-Border Prosecution Unit Grant (BPU) (1281): 1. Approval to accept the Region 3-Border Prosecution Unit Supplemental Grant in the amount of $72,564.13 for Fiscal Year 18. (09/01/2017 through 08/31/2018) 2. Approval of certification of revenues as certified by the County Auditors for the FY 2018 Region 3-Border Prosecution Unit grant funds in the amount of $72,564.13. 3. Approval to appropriate the FY 2018 Region 3-Border Prosecution Unit Supplemental grant funds.
Sheriff's Office: A. 65178 Authorization and approval to submit a Price Act Waiver in reference to Operation Stonegarden Frag #1
Constable Pct. #2: A. 65179 1. Authorization to accept the Approval Notice in reference to Operation Stonegarden FY 2017 for the amount of $34,000.00. 2. Authorization and approval for a County Judge, as authorized official, to electronically accept grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2017 Operation Stonegarden Grant. 5. Approval to appropriate the budget for Constable Pct. 2 Office portion of the FY 2017 Operation Stonegarden Grant in the amount of $34,000.00.
Constable Pct. #4: A. 65146 Requesting approval to reimburse Chief Deputy H. Sanchez the amount of $24.25 for title registration fees paid (for vehicle Asset#'s 75258 and 74658) with authority for County Treasurer to issue check after auditing procedures have been completed by County Auditor. B. 65144 Requesting approval to reimburse Constable A. Gaitan the amount of $52.88 for fuel purchase (vehicle Asset# 75258) utilizing his personal credit card since the county fuel card had not yet been received for the new vehicle with authority for County Treasurer to issue check after auditing procedures have been completed by County Auditor.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 65222 Elections (1100): Approval to extend the Temporary positions listed below effective 07/02/2018 through 12/28/2018, as follows: Action Dept./Prg. Slot # Position Title Grade Proposed Hourly Rate Extend Temporary Full-Time position 130-001 T184 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T185 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T186 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T187 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T188 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T189 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T190 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T191 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T192 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T193 Clerk I 01 $12.04 / hr. Extend Temporary Full-Time position 130-001 T194 Elections Surveyor Technician 04 $12.35 / hr. Extend Temporary Full-Time position 130-001 T195 Elections Surveyor Technician 04 $12.35 / hr. Extend Temporary Full-Time position 130-001 T196 Elections Surveyor Technician 04 $12.35 / hr. Extend Temporary Full-Time position 130-001 T197 Elections Surveyor Technician 04 $12.35 / hr. C. 65253 Pct. 1 Admin./Rd. Maintenance (1200): 1. Approval of the following personnel actions, effective upon Commissioner's Court approval: Action Dept./Prg. Slot # Position Title Grade/Step Delete 121-004 0009 Clerk IV G07/S01 Create 121-005 0166 Maintenance IV G09/S01 2. Approval of interdepartmental transfer.
Urban County: A. 65208 1. Requesting authorization to re-submit the Texas General Land Office Disaster Recovery Non-Housing 2015 Flood Grant application and an amendment to the Hidalgo County Method of Distribution as requested by the Texas General Land Office. 2. Requesting approval for the County Judge to sign application, amendment and all other documents related to the 2015 Floods CDBG Disaster Recovery grant. B. 65207 Requesting approval of the revised Hidalgo County Urban County Program (UCP) Housing Assistance Guidelines for the Colonia Self-Help Center (SHC) Program. C. 65209 Requesting approval of the revised Hidalgo County Urban County Program (UCP) Owner-Occupied Rehabilitation Program Policies and authorization to revise as necessary. D. 65199 1. “Subject to: HB 1295 Compliance.” Requesting approval of a best and final negotiated contract for professional engineering services with LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services, in the amount of $25,550.00 utilizing CDBG FY 30 (2017) City of Edcouch – Parks, Recreational Facility funds. 2. Approval of Work Authorization No. 1 for LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services in the amount of $25,550.00. E. 65188 “Subject to: HB 1295 Compliance.” Requesting approval of a best and final negotiated contract for Professional Appraisal Services with George J. Salazar II dba Appraisal Haus in the amount of $10,000.00 utilizing CDBG FY 30 (2017) Precinct No. 1 (City of La Villa) Water/Sewer Improvement funds. F. 65133 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services; 2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Sullivan City, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) Sullivan City Flood Drainage Improvement funds. Professional Service Firm Grade Ranked Urban Infrastructure Group, Inc. 97.00% J & R Engineering 92.66% M. Garcia Engineering 84.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________________ for the provision of engineering services for an Urban County Program Year 30 (2017) Sullivan City Flood Drainage Improvements project. G. 65130 Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of San Juan is requesting approval of a best and final negotiated contract for Professional Service- Construction Material Testing Services with Raba-Kistner Consultants, Inc., in the amount of $15,815.81 utilizing CDBG FY 30 (2017) Street Improvement funds. H. 65114 1. Subject to Compliance with HB 1295, when and if applicable, the Urban County Program on behalf of the City of Palmview is requesting approval of a best and final negotiated contract for professional engineering services with Javier Hinojosa Engineering, in the amount of $25,025.00 utilizing CDBG FY 30 (2017) Palmview Parks, Recreational Facility Improvements funds. 2. Approval of Work Authorization No. 1 for Javier Hinojosa Engineering in the amount of $25,025.00.
Planning Department: A. 65228 Consideration and possible action to approve reimbursement request to CWL Limited in the amount of $108,701.75 in connection with the paving of Brushline Road.
Precinct #2 - Comm. Cantu: A. 65263 Resolution honoring Sister Norma Pimentel for receiving the University of Notre Dame’s 2018 Laetare Medal — the oldest and most prestigious honor given to American Catholics. B. 65265 1. Requesting consideration and approval to support the University of Texas Rio Grande Valley's School of Rehabilitation Services and Counseling's grant-funded project of Researching Assets and Challenges in the Rio Grande Valley funded in part by a grant from the Texas Council for Developmental Disabilities (TCDD). 2. Requesting approval for County Commissioner, Eduardo Cantu to sign the letter of support.
Precinct #3 - Comm. Flores: A. 65217 Requesting acceptance and approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for Liberty Blvd., from US 83 to Mile 3 Road (CSJ: #0921-02-194 & RCSJ #0921-02-372) with authority for the County Judge to sign all required documentation.
Budget & Management: A. Budget Appropriations: 1. 65236 Precinct No.1: Approval of 2018 appropriation of funds into Pct.1 Road Maintenance (prog 005) in the total amount of $114,251.34
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 65099 Presentation of sole responsible vendor, Matt's Building Materials, Inc. submitting the lowest and best bid for the purpose of award including approval of contract document for project titled: "Construction Building Materials & Related Supplies"- Hidalgo County through RFB No.: 2018-102-05-09-SGS. B. Pct. 4 1. 65065 Acceptance and approval of claims/invoices from Matheson Tri Gas, Inc. for $72.99, due to lapse in services inasmuch as contract has expired and user department unknowingly/unintentionally continued to order items and/or services from vendor with authority for Pct. to submit a Requisition to process a Purchase Order [required by the Auditor's Office] for processing of invoice(s) through Auditor's protocol and payment to be issued by County Treasurer.
Open Forum
B. 65255 Resolution in Support of Victims of Volcano Eruption in Guatemala C. 65256 1. Authority to rescind action taken by Commissioners Court on May 15, 2018 Item 15.A. - AI#64858. 2. Requesting approval of Interlocal Agreement between Hidalgo County and the University of Health Science Center At Houston on behalf of its Department of Brownsville Regional Campus to provide Tu Salud/Si Cuenta Program Activities. (Subject to Legal Review) D. 65233 Requesting approval to accept counter offer to purchase parcel 87 in the amount of $15,797.00 in connection with Precinct 4-FM 2220 Ware Road Project.
21. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 65198 Claim of Dean Kyne D. 65201 Claim of Rosario E. Orozco E. 65258 Cause No. C-5096-15-E; State Farm Mutual Automobile Insurance as Subrogee of Aaron Gonzalez v. Hidalgo County, Texas 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
23. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 65200 Claim of Dean Kyne D. 65202 Claim of Rosario E. Orozco E. 65259 Cause No. C-5096-15-E; State Farm Mutual Automobile Insurance as Subrogee of Aaron Gonzalez v. Hidalgo County, Texas 26. Adjourn