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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
June 11, 2018
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 65257   Proclamation Declaring June 16, 2018 as International Domestic Worker's Day
 
6.   District Attorney's Office:
 
A. 65229   Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281):
Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG).
 
B. 65183   DA-Border Prosecution Unit Grant (BPU) (1281):
1. Approval to accept the Region 3-Border Prosecution Unit Supplemental Grant in the amount of $72,564.13 for Fiscal Year 18. (09/01/2017 through 08/31/2018)
2. Approval of certification of revenues as certified by the County Auditors for the FY 2018 Region 3-Border Prosecution Unit grant funds in the amount of $72,564.13.
3. Approval to appropriate the FY 2018 Region 3-Border Prosecution Unit Supplemental grant funds.
 
7.   Sheriff's Office:
 
A. 65178   Authorization and approval to submit a Price Act Waiver in reference to Operation Stonegarden Frag #1
 
8.   Constable Pct. #2:
 
A. 65179   1. Authorization to accept the Approval Notice in reference to Operation Stonegarden FY 2017 for the amount of $34,000.00.
2. Authorization and approval for a County Judge, as authorized official, to electronically accept grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2017 Operation Stonegarden Grant.
5. Approval to appropriate the budget for Constable Pct. 2 Office portion of the FY 2017 Operation Stonegarden Grant in the amount of $34,000.00.
 
9.   Constable Pct. #4:
 
A. 65146   Requesting approval to reimburse Chief Deputy H. Sanchez the amount of $24.25 for title registration fees paid (for vehicle Asset#'s 75258 and 74658) with authority for County Treasurer to issue check after auditing procedures have been completed by County Auditor.
 
B. 65144   Requesting approval to reimburse Constable A. Gaitan the amount of $52.88 for fuel purchase (vehicle Asset# 75258) utilizing his personal credit card since the county fuel card had not yet been received for the new vehicle with authority for County Treasurer to issue check after auditing procedures have been completed by County Auditor.
 
10.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
11.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 65222   Elections (1100):
Approval to extend the Temporary positions listed below effective 07/02/2018 through 12/28/2018, as follows:
Action Dept./Prg. Slot # Position Title Grade Proposed Hourly Rate
Extend Temporary Full-Time position 130-001 T184 Clerk I 01 $12.04 / hr.
Extend Temporary Full-Time position 130-001 T185 Clerk I 01 $12.04 / hr.
Extend Temporary Full-Time position 130-001 T186 Clerk I 01 $12.04 / hr.
Extend Temporary Full-Time position 130-001 T187 Clerk I 01 $12.04 / hr.
Extend Temporary Full-Time position 130-001 T188 Clerk I 01 $12.04 / hr.
Extend Temporary Full-Time position 130-001 T189 Clerk I 01 $12.04 / hr.
Extend Temporary Full-Time position 130-001 T190 Clerk I 01 $12.04 / hr.
Extend Temporary Full-Time position 130-001 T191 Clerk I 01 $12.04 / hr.
Extend Temporary Full-Time position 130-001 T192 Clerk I 01 $12.04 / hr.
Extend Temporary Full-Time position 130-001 T193 Clerk I 01 $12.04 / hr.
Extend Temporary Full-Time position 130-001 T194 Elections Surveyor Technician 04 $12.35 / hr.
Extend Temporary Full-Time position 130-001 T195 Elections Surveyor Technician 04 $12.35 / hr.
Extend Temporary Full-Time position 130-001 T196 Elections Surveyor Technician 04 $12.35 / hr.
Extend Temporary Full-Time position 130-001 T197 Elections Surveyor Technician 04 $12.35 / hr.
 
C. 65253   Pct. 1 Admin./Rd. Maintenance (1200):
1. Approval of the following personnel actions, effective upon Commissioner's Court approval:
Action Dept./Prg. Slot # Position Title Grade/Step
Delete 121-004 0009 Clerk IV G07/S01
Create 121-005 0166 Maintenance IV G09/S01

2. Approval of interdepartmental transfer.
 
12.   Urban County:
 
A. 65208   1. Requesting authorization to re-submit the Texas General Land Office Disaster Recovery Non-Housing 2015 Flood Grant application and an amendment to the Hidalgo County Method of Distribution as requested by the Texas General Land Office.
2. Requesting approval for the County Judge to sign application, amendment and all other documents related to the 2015 Floods CDBG Disaster Recovery grant.
 
B. 65207   Requesting approval of the revised Hidalgo County Urban County Program (UCP) Housing Assistance Guidelines for the Colonia Self-Help Center (SHC) Program.
 
C. 65209   Requesting approval of the revised Hidalgo County Urban County Program (UCP) Owner-Occupied Rehabilitation Program Policies and authorization to revise as necessary.
 
D. 65199   1. “Subject to: HB 1295 Compliance.” Requesting approval of a best and final negotiated contract for professional engineering services with LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services, in the amount of $25,550.00 utilizing CDBG FY 30 (2017) City of Edcouch – Parks, Recreational Facility funds.
2. Approval of Work Authorization No. 1 for LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services in the amount of $25,550.00.
 
E. 65188   “Subject to: HB 1295 Compliance.” Requesting approval of a best and final negotiated contract for Professional Appraisal Services with George J. Salazar II dba Appraisal Haus in the amount of $10,000.00 utilizing CDBG FY 30 (2017) Precinct No. 1 (City of La Villa) Water/Sewer Improvement funds.
 
F. 65133   1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;

2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Sullivan City, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) Sullivan City Flood Drainage Improvement funds.
Professional Service Firm Grade Ranked
Urban Infrastructure Group, Inc. 97.00%
J & R Engineering 92.66%
M. Garcia Engineering 84.33%

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________________ for the provision of engineering services for an Urban County Program Year 30 (2017) Sullivan City Flood Drainage Improvements project.
 
G. 65130   Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of San Juan is requesting approval of a best and final negotiated contract for Professional Service- Construction Material Testing Services with Raba-Kistner Consultants, Inc., in the amount of $15,815.81 utilizing CDBG FY 30 (2017) Street Improvement funds.
 
H. 65114  
1. Subject to Compliance with HB 1295, when and if applicable, the Urban County Program on behalf of the City of Palmview is requesting approval of a best and final negotiated contract for professional engineering services with Javier Hinojosa Engineering, in the amount of $25,025.00 utilizing CDBG FY 30 (2017) Palmview Parks, Recreational Facility Improvements funds.
2. Approval of Work Authorization No. 1 for Javier Hinojosa Engineering in the amount of $25,025.00.
 
13.   Health & Human Services Department:
 
A. 65137   Proclamation Declaring June 12, 2018 as Blue Tie Day in Observance of Men's Health Awareness Month
 
B.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
C.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
14.   Planning Department:
 
A. 65228   Consideration and possible action to approve reimbursement request to CWL Limited in the amount of $108,701.75 in connection with the paving of Brushline Road.
 
15.   Precinct #2 - Comm. Cantu:
 
A. 65263   Resolution honoring Sister Norma Pimentel for receiving the University of Notre Dame’s 2018 Laetare Medal — the oldest and most prestigious honor given to American Catholics.
 
B. 65265   1. Requesting consideration and approval to support the University of Texas Rio Grande Valley's School of Rehabilitation Services and Counseling's grant-funded project of Researching Assets and Challenges in the Rio Grande Valley funded in part by a grant from the Texas Council for Developmental Disabilities (TCDD).
2. Requesting approval for County Commissioner, Eduardo Cantu to sign the letter of support.
 
16.   Precinct #3 - Comm. Flores:
 
A. 65217   Requesting acceptance and approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for Liberty Blvd., from US 83 to Mile 3 Road (CSJ: #0921-02-194 & RCSJ #0921-02-372) with authority for the County Judge to sign all required documentation.
 
17.   Precinct #4 - Comm. Palacios:
 
A. 65261   Resolution opposing separation of undocumented children and parents
 
B. 65255   Resolution in Support of Victims of Volcano Eruption in Guatemala
 
C. 65256   1. Authority to rescind action taken by Commissioners Court on May 15, 2018 Item 15.A. - AI#64858.
2. Requesting approval of Interlocal Agreement between Hidalgo County and the University of Health Science Center At Houston on behalf of its Department of Brownsville Regional Campus to provide Tu Salud/Si Cuenta Program Activities. (Subject to Legal Review)
 
D. 65233   Requesting approval to accept counter offer to purchase parcel 87 in the amount of $15,797.00 in connection with Precinct 4-FM 2220 Ware Road Project.
 
18.   Budget & Management:
 
A.   Budget Appropriations:
 
1. 65236   Precinct No.1:
Approval of 2018 appropriation of funds into Pct.1 Road Maintenance (prog 005) in the total amount of $114,251.34
 
19.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 65099  
Presentation of sole responsible vendor, Matt's Building Materials, Inc. submitting the lowest and best bid for the purpose of award including approval of contract document for project titled: "Construction Building Materials & Related Supplies"- Hidalgo County through RFB No.: 2018-102-05-09-SGS.
 
B.   Pct. 4
 
1. 65065  
Acceptance and approval of claims/invoices from Matheson Tri Gas, Inc. for $72.99, due to lapse in services inasmuch as contract has expired and user department unknowingly/unintentionally continued to order items and/or services from vendor with authority for Pct. to submit a Requisition to process a Purchase Order [required by the Auditor's Office] for processing of invoice(s) through Auditor's protocol and payment to be issued by County Treasurer.
 
20.   Open Forum
 
21.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 65198   Claim of Dean Kyne
 
D. 65201   Claim of Rosario E. Orozco
 
E. 65258   Cause No. C-5096-15-E; State Farm Mutual Automobile Insurance as Subrogee of Aaron Gonzalez v. Hidalgo County, Texas
 
22.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
23.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 65200   Claim of Dean Kyne
 
D. 65202   Claim of Rosario E. Orozco
 
E. 65259   Cause No. C-5096-15-E; State Farm Mutual Automobile Insurance as Subrogee of Aaron Gonzalez v. Hidalgo County, Texas
 
24.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
25.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
26.   Adjourn
 

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