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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
May 29, 2018
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Clerk's Office - Arturo Guajardo, Jr.:
 
A. 64922   Approval to select names for the 2018 Grievance Committee, pursuant to Texas Local Government Code Section 152.015.
 
6.   Sheriff's Office:
 
A. 65039   Discussion, consideration and approval to appoint Miguel A. Gutierrez Jr., student at the University of Texas Rio Grande Valley as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of 07/01/2018 to 07/31/2018.
 
B. 65040   Discussion, consideration and approval to appoint Justin Wilson, student at the University of Texas Rio Grande Valley as an intern under the Hidalgo County Sheriff's Office Law Enforcement Program for the period of 06/01/2018 to 08/31/2018.
 
C. 65038   Discussion, consideration and approval to appoint Marcos A. Bravo, student at Texas A&M University Kingsville as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of 06/01/2018 to 06/30/2018.
 
7.   Constable Pct. #2:
 
A. 65027   Constable Pct. 2:
Discussion, consideration, and approval to appoint Gilberto H. Sanchez as Deputy Constable by Constable Martin N. Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.011.
 
8.   Constable Pct. #3:
 
A. 65037   Constable Pct. 3 - STOP Truancy (1285)
Approval to renew Interlocal Agreements between Hidalgo County and the following school districts - (STOP Truancy Program) for the 2018-2019 school year:
1. La Joya Independent School District
2. Mission Consolidated Independent School District
 
B. 65070   Constable Pct. #3 - Irrigation District #6 (1285):
1. Discussion, consideration, and approval on Interlocal Cooperation Agreement between County of Hidalgo, Texas and Hidalgo County Irrigation District #6.
2. Approval of certification of revenues.
3. Approval of appropriation of funds.
 
9.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 65071   Discussion, consideration, and possible action to amend Hidalgo County's Solid Waste Citizen Collection Station Guidelines to:
(1) restrict disposal to once per day per vehicle;
(2) restrict disposal to double-axel trailers; and
(3) allow waiver of disposal rules for emergencies (e.g. to protect health and safety, hurricanes, etc.) (subject to legal).
 
C. 65073   Presentation regarding Hidalgo County Precinct 4’s Job Fair scheduled for May 31, 2018, in San Carlos, Texas (in conjunction with Hidalgo County Economic Development, Texas A&M Agrilife Extension, Proyecto Azteca and Workforce Solutions).
 
10.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 65005   Health - PHEP Grant (1293):
Approval of the following personnel actions, effective 07/01/2018:
Action Dept./ Prg. Slot # Position Title Grade Current Budgeted Salary Proposed Budgeted Salary
Delete 340-013 0019 Public Health Specialist I 09 $36,455.00 $0.00
Delete 340-013 0021 Assistant Epidemiologist 07 $31,255.00 $0.00
 
11.   Urban County:
 
A. 65023   “Subject to: HB 1295 Compliance.” Requesting authority to purchase playground equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Park Place Recreation Designs, Inc. (contract # 512-16), in the amount of $15,085.28 from FY’s 29 & 30 (2016 & 2017) Mercedes – Parks Recreational Facility funds.
 
B. 65036   "Subject to: HB 1295 Compliance." Requesting authority to purchase fire station equipment (wildland gear) through the County's Membership/Participation with BuyBoard's awarded vendor, Metro Fire Apparatus Specialists, Inc. (contract # 524-17), in the amount of $2,628.00 from FY 30 (2017) Elsa - Fire Stations/Equipment funds.
 
12.   Health & Human Services Department:
 
A. 64975   Resolution in honor of City of McAllen Health Challenge Winners.
 
B. 64974   Resolution in support of Hidalgo County Health Summer Meals Program.
 
C. 64911  
1. Discussion, consideration and approval to draw down funds for the Uniform Hospital Rate Increase Program in the amount to be determined by Health and Human Services Commission (HHSC) instructions from the Local Provider Participation Fund (LPPF) with a IGT transfer date of May 31, 2018 and settlement date of June 1, 2018
2. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund (LPPF) in the amount to be determined by HHSC instructions.
3. Approval of 2018 appropriation of funds from the LPPF in the amount to be determined by HHSC.
 
D.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
E.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
13.   Community Service Agency:
 
A. 65009   Presentation and recognition of second year graduates for the English as a Second Language (ESL) classes sponsored by the Retired Senior Volunteer Program (RSVP), and the Hidalgo County Community Service Agency.
 
B. 64980   Discussion, consideration, and action to approve the 2018 Community Needs Assessment, as per recommendation by Hidalgo County CSA Advisory Board.
 
C. 64931   1. Discussion, consideration and possible action to open four bank accounts for each of the following grants Community Service Block Grant (CSBG), Comprehensive Energy Assistance Program (CEAP), Retired Senior Volunteer Program (RSVP), Private Funds, with designation for Hidalgo County Judge Ramon Garcia and CSA Executive Director Jaime Longoria as signatories on such accounts.

2. Authorization for Jaime Longoria and County Judge to sign any and all pertinent documents associated with the establishment of the accounts.
 
14.   Precinct #1 - Comm. Fuentes:
 
A. 65077   Pct 1 is requesting approval of certification of revenues as certified by the County Auditor for revenues received from City of Weslaco for the Milano Road project.
 
15.   Precinct #2 - Comm. Cantu:
 
A. 65089   Resolution honoring two PSJA ISD students, Cruz Gomez and Diego Treviño for statewide athletic and academic recognition.
 
16.   Budget & Management:
 
A. 65075   CCP Salary Schedule - Various Departments
Approval of CCP Salary Schedule corrections, as listed on Exhibit A, effective 04/30/18.
 
B. 65024   Pct 2 Various R&B Accounts (1200):
Approval of 2018 appropriation of funds from the R&B unassigned fund balance for Various Pct 2 R&B Accounts in the amount of $2,174,069.57 to fund project & operating expenditures.
 
C. 65047   TXDOT-Pct 1:
Authorization to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the Delta Lake Park Rd (0.9mi S FM88 at Delta Lake Canal) Project, CSJ 0921-02-384, with authority for the County Judge to sign all required documentation.
 
D. 65046   TXDOT-Pct 1:
Authorization to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the Base Line Rd (1.1mi N Mile 4 N at Arroyo Colorado) Project, CSJ 0921-02-388, with authority for the County Judge to sign all required documentation.
 
E. 64919   TXDOT-Pct 4:
Authorization to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the Doolittle Road (1.71mi N FM1925 at N. Main Ditch) Project, CSJ 0921-02-387, with authority for County Judge to sign all required documentation.
 
17.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 64722  
Recommendation for CC to reject the bids received [as they are not in the best interest of the County] for project titled: "Auctioneer, Storage and Other Related Services" through Request for Bid No.: 2018-043-04-11-SGS and re-advertise with modifications to current specifications that will be drafted by Purchasing with assistance of the Executive Officer and specific end users with review and comment as to form [complete bid packet] through HC-DA/Civil Section prior to release to interested participants.
 
B.   Sheriff's Office
 
1. 65051  
Presentation of "sole sealed quote" received for the purpose of award and approval of contract to the responsible vendor submitting the lowest and best quote (while meeting all specifications and/or requirements) but in no event to exceed the statutory bid threshold of $50K for: RFSQ No. 2018-099-05-22-HGO - "DNA Testing Lab Services" for Hidalgo County Sheriff's Office subject to compliance with HB1295.
 
C.   Co. Wide
 
1. 64923  
Presentation of bids received for the purpose of award to the responsible multiple vendors submitting the lowest and best bids with approval of contract documents for project titled: Hidalgo County "Rental of Heavy Equipment" through RFB No.: 2018-057-04-04-FAZ as follows (effective June 19, 2018 through June 18, 2019):
A. Holt Texas,LTD.;
B. Big D Tractor Company, LLC, dba, Frontera Equipment / Blue Cat Rentals
 
2. 65082   Requesting approval of the Hidalgo County LPA Standard 2-Party (Lump Sum) Compensable Utility Process and Agreement as approved by TxDOT for Off-System and On-System Projects in Hidalgo County.
 
18.   Open Forum
 
19.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
20.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
21.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
22.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
23.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
24.   Adjourn
 

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