1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 64903 CIP Fund 130 Bdgt: 005-General Fund Administration Building A. Approval of Certificate of Substantial Completion from Metro Electric, Inc. pertaining to Construction Contract No. HCDD1-17-018-05-30-Building Electrical Upgrade. B. Approval of Certificate of Construction Completion from Metro Electric, Inc. pertaining to Construction Contract No. HCDD1-17-018-05-30-Building Electrical Upgrade. C. Application for Payment No. 3324-04 Retainage Release in the amount of $4,441.80 from Metro Electric, Inc. pertaining to Construction Contract No. HCDD1-17-018-05-30-Building Electrical Upgrade. PO#632111 Project Engineers: Halff & Associates 6. 64993 A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Engineering Services for "RCW Subdivision Drainage Area Improvements". Firm Name: Score Rank South Texas Infrastructure Group 91 R. Gutierrez Engineering Corporation 88 Professional Service Industries, Inc. 85 C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ___________________________, for the provisions of Engineering Services for "RCW Subdivision Drainage Area Improvements". 7. 64995 Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-17-002-01-10), with Halff Associates, Inc., for the project: "New Administration Facility & Site Improvements Project", to reflect an extension to the termination date for additional two (2) years. (subject to Legal review and compliance to HB1295) 8. 64842 A. Ratification of action taken by the Board of Directors on March 27, 2018 (AI#64264) to approve to execute (subject to Legal review and approval), the herein attached final AIA A-133 -2009 Agreement for "CMAR for HCDD1 New Administration Building" awarded to Bullard Construction, Inc. as it reflects modifications requested, reviewed, and approved by Legal Counsel. B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 9. 64977 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Storm Drain Pipes and Related Items", RFB No. HCDD1-18-032-06-13, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 10. 64984 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Fuel -Gasoline and Diesel (On & Off Highway)", RFB No. HCDD1-18-031-06-13, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 11. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 12. Open Session: A.Real Estate Acquisition B.Pending and/or Potential Litigation 13. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 14. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 15. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 65008 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 65012 Presentation of Fund Information Report 3. 2018 Intradepartmental Transfers: A. 64924 2018 - Jail (1100) B. 64997 2018 - Jail (1100) C. 64991 2018 - CW Mech Shop (1200) D. 64992 2018 - Pct 2 Rd Maint (1200) E. 64947 2018 - Pct. 1 Sanitation (1100) F. 64950 2018 - Pct.4 Sanitation (1100) G. 64951 2018 - Pct.4 Parks (1100) H. 64900 2018 - 430th Dist. Court (1100) I. AI-64910 2018 - Tax Office (1100) J. AI-64913 2018 - Justice of the Peace Pct. 2, Plc 1 (1100) K. AI-64934 2018 - 370th DC (1100) L. AI-64925 2018 - HIDTA 2017 Grant (1291) M. AI-64927 2018 - JP PCT 3/PL 2 (1100) N. AI-64940 2018 - I.T. County Wide (1100) O. AI-64939 2018 - J.P 5,1 (1100) P. AI-64960 2018 - Nuisance Abatement Division (1100) Q. AI-64956 2018 - Justice Court Tech (1242) 4. 2018 Interdepartmental Transfers: A. AI-64983 Public Defender (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Public Defender to fund computer purchase. B. AI-64986 Various Pct 4 (1100): Approval of 2018 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Restitution (program 125) / Pct.4 Doolittle (program 162) in the amount of $1,183.13. C. AI-64964 CO2014-Pct 4 Memorial Park (1345): Approval of 2018 interdepartmental transfer from Pct.4 Tower Rd (program 185) / Pct.4 Brewster Park (program 124) to Pct.4 Memorial Park (program 132) in the amount of $553,675.82. D. AI-64966 CO2017-Pct 4 Memorial Park (1351): Approval of 2018 interdepartmental transfer from Pct.4 Tower Rd. (program 185) to Pct.4 Memorial Park (program 132) in the amount of $23,520.00. E. AI-64968 CO2016-Pct 4 Mile 17 (Kenyon-Sharp) (1350): Approval of interdepartmental transfer from various CO2016-Pct.4 accounts to CO2016-Pct.4 Mile 17 Rd. in the amount of $55,894.95. F. AI-64970 CO2017-Pct 4 Mile 17 (Kenyon-Sharp) (1351): Approval of 2018 interdepartmental transfer from Pct.4 C. Chvz (program 201) / Pct.4 Mechanic Shop (program 193) to Pct.4 Mile 17 Rd. (program 211) in the amount of $295,395.15. G. AI-64930 Pct 4 Rd Maint. (1200): Approval of 2018 interdepartmental transfer from Pct.4 ICA NAW (program 204) and Pct.4 ICA NAW (program 205) to Pct.4 Road Maint (program 007) in the amount of $23,750.48. H. AI-64953 Pct. #1: Approval of 2018 interdepartmental transfer from fund 1351 prog(247) to prog(242) in the amount of $584.59. I. AI-64937 Facilities Mgmt Co Wide (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Mgmt Co Wide to fund pending invoices. 5. Planning Department: A. AI-64926 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. AI-64839 District Clerk Fee report for the month of April 2018 $535,508.97 B. AI-64830 District Attorney's Office Check Fraud Fees Monthly Report - April 2018 7. Membership Dues/Certifications: A. AI-64851 Requesting approval of requisition #371919 for 2018 membership dues to the Sheriff's Association of Texas for Sheriff Jose Eduardo Guerra, Chief Deputy Mario Lopez, Division Chiefs: Gabriel Castaneda, Oscar Montoya and Roy Quintanilha and Captains: Raul Cantu, Ricardo Enriquez, Steve Herrera, Ruben Hinojosa, Norberto Leal, Gerardo Lopez and Belinda Madrigal in the amount of $25.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. B. AI-64817 District Attorney (1100): Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees:Marcela Renee Saenz and Obdett Calzada, in the amount $110.00 (Requisition #371766), with authority for County Treasurer to issue check after review, audit and procedures are completed by the County Auditor. 8. Headstart: A. AI-64877 Approval of Monthly Texas Department of Agriculture Meals and Snacks Report: April 2018 B. AI-64878 Approval of Monthly Special Services Report: April 2018 C. AI-64879 Approval of Monthly Average Daily Attendance (ADA) Report: April 2018 D. AI-64876 Approval of Monthly Children's Applications Report for 2017-2018 and 2018-2019 E. AI-64874 Approval of Monthly Financial Report: April 2018 9. Budget & Management: A. AI-64933 Non-Agenda Transfers Report and approval of emergency transfers for the period of April 2018. C. Interfund transfers: 1. AI-64961 Pct.1 (1100): Approval of 2018 interfund transfer from Pct.1 Rd Maintenance 1200 (prg 005) to Pct.1 Parks 1100 (prg 013) in the total amount of $12,000.00 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRANET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-64994 Requesting acceptance and approval of payment for the following invoice submitted by Mata Garcia Architects, LLP.: San Carlos Community Resource Center Project Invoice#3258-18 in the amount $2,211.50 for Reimbursable Expenses (Contract# C- 13-072-09-03). B. AI-64971 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval to process the following requisitions for HC-Pct. #4, Hon. Commissioner Joseph Palacios to travel to Nashville, TN on 07/12/2018 - 07/16/2018 to attend the 2018 National Association of Counties Annual Conference and Exposition. REQ# Vendor Description Amount 00372214 National Association of Counties Registration fees $ 515.00 00372228 Citibank Flight accommodations $ 925.16 00372477 Gaylord Opryland Hotel Hotel accommodations $1,549.90 00372222 Palacios, Joseph Per Diem $ 138.00 C. AI-64978 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 00372478 for contracted vendor, Frontera Materials, Inc. in the amount of $26,807.40 for materials required to proceed with Roman Circle Street Project. D. AI-64979 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 00372475 with B2Z Engineering, LLC in the amount of $351,290.10 for the engineering services required to proceed with Mile 17 project from Kenyon Road to Sharp Road Project. E. AI-64990 Acceptance and approval of payment for invoice#00008666 submitted by Halff Associates for project Sanitation Collection Facility & M Rd Building (P.O. 745734) in the amount of $1,722.50. F. AI-64988 Requesting acceptance and approval of the following invoice submitted by Mata Garcia Architects, LLP.: Linn San Manuel Emergency Services Building Project - $2,211.50 - Inv# 3259-18 after processing procedures by Auditor and thereafter issuance of payment/check through Hidalgo County Treasurer. G. AI-64972 Approval of request for payment submitted by Mata-Garcia Architects, invoice 3297- 17 in the amount of $8,080.00. (P.O. 700944) Contract#C-13-072-09-03 for professional services rendered in connection with the design and construction of Pct. #4's San Carlos Community Resource Center. I. AI-64941 1. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) "An item necessary to preserve or protect the public health or safety of the residents of the county"; 2. Requesting authority to enter into an agreement with The Lamar Companies for the Hidalgo County Health & Human Services Department for: "Digital Bulletin Advertisement" through Requisition #371104 in the total amount of $2,999.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County. J. AI-64893 Approve the Addition of Fuel Card Users including, but not limited to, the following elected office, departments, programs and/or agencies: 1. Hidalgo County Tax Office - fuel card user 2. Hidalgo County District Attorney - fuel card user 3. Hidalgo County Health and Human Services - fuel card user 4. Hidalgo County Constable Pct No. 2 - Fuel Card K. AI-64873 Pct. #4: Clarification for model approved through AI-58261 on 02/06/2017 for a 48 month copier lease. Approved Model Delivered Model MP2554SP MP2555SP
AI-64941 1. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) "An item necessary to preserve or protect the public health or safety of the residents of the county"; 2. Requesting authority to enter into an agreement with The Lamar Companies for the Hidalgo County Health & Human Services Department for: "Digital Bulletin Advertisement" through Requisition #371104 in the total amount of $2,999.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County.
AI-64932 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 1- 15, 2018 in the amount of $58,732.32 and requesting approval of wire transfer.
AI-64955 Approval to exercise the County's option to extend for a one (1) year term under contract #C-15-041-07-07 for Collection of Delinquent Court Fees, Fines, and Related Court Cost with Linebarger Goggan Blair & Sampson, LLP under the same rates, terms & conditions.
District Attorney's Office: 64805 Approval of resolution to recognize Women Together Foundation INC for 40 years of unwavering dedication and services to victims of domestic violence, sexual assault and human trafficking in the county of Hidalgo.
County Judge's Office: 64982 Approval of a Proclamation Declaring June 16, 2018 as Juneteenth Jubilee Day In Recognition of the 25th Anniversary of the Naming of Restlawn Cemetery.
64888 DA-Victim Coordinator and Liaison Grant (VCLG) (1281): 1. Approval to submit a budget adjustment for the VCLG Grant #1881002. 2. Approval of VCLG Grant Budget Adjustment and Modification Form. 3. Approval and authorization for County Judge to sign Grant Adjustment and Modification Form.
Constable Pct. #3: A. 64905 Constable Pct. #3 : 1. Authorization and approval to apply for the Operation Stonegarden 2017 (OPSG) grant with the Office of the Governor's Homeland Security Division (HSGD), thru egrants. 2. Authorization and approval for the County Judge, as authorized official, to e-sign the application form and related documents under egrants. 3. Approval of Resolution for OPSG 2017 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required document (grant period: April 01, 2018 to May 31, 2019). B. 64859 Constable Pct. 3 - (1261) Approval of the appropriation of the 2017 Federal Sharing DOJ Fund balance in the amount of $11,698.08. C. 64866 Constable Pct. 3 - (1257) Approval of the appropriation for the 2017 US Treasury Fund balance in the amount of $21,861.86. D. 64907 Constable Pct. 3 (1257) Approval of the 2018 appropriation of US Treasury funds received by Hidalgo County District Attorney's Office HIDTA Task Force in the amount of $10,000.00. E. 64908 Constable Pct. 3 - (1230) Approval of the appropriation of Hidalgo County Constable Pct. 3 2017 Chapter 59 Fund Balance in the amount of $33,085.52.
Tax Office - Paul Villarreal: A. 64836 Requesting approval of Dealer Deputy Agreements between Hidalgo County and the following dealerships (subject to the dealerships providing bonds in the amount of $100,000.00 for each dealership and final legal review): 1. Ron Hoover Companies of Donna Inc. - P3090X 2. Ron Hoover Companies of Donna Inc. - P6440X 3. Ron Hoover Companies of Donna Inc. - P17761 B. 64832 Requesting approval of Dealer Deputy Agreements between Hidalgo County and the following dealerships (subject to the dealerships providing bonds in the amount of $100,000.00 for each dealership and final legal review): 1. Yoder Ford, Inc. DBA Hacienda Ford P7981 2. Hacienda Ventures, Inc. DBA Hacienda Auto Outlet P105357 C. 64833 Discussion and approval to execute an inter-local agreement between the County of Hidalgo and the City of Progreso for implementation of scofflaw procedures and processes for vehicle registration denial services.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 64736 1. Presentation of Delinquent Tax Collection Report for the period of January 1, 2018 to March 31, 2018 2. Presentation of Fees and Fines Collection Report for the period of January 1, 2018 to March 31, 2018 C. 64954 Approval to accept settlement check from Fred Loya Insurance Company in the amount of $838.44 to settle auto accident claim with County vehicle. (Precinct 4)
AI-64955 Approval to exercise the County's option to extend for a one (1) year term under contract #C-15-041-07-07 for Collection of Delinquent Court Fees, Fines, and Related Court Cost with Linebarger Goggan Blair & Sampson, LLP under the same rates, terms & conditions.
64954 Approval to accept settlement check from Fred Loya Insurance Company in the amount of $838.44 to settle auto accident claim with County vehicle. (Precinct 4)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-64841 Approval of the following personnel actions, effective June 1, 2018 thru September 30, 2018: Action: Create Dept./Prgm: XXX-XXX Slot: 0001 Position Title: Community Health Worker II Category: Non-Classified Proposed Budget Salary: $31,255.00 Action: Create Dept./Prgm: XXX-XXX Slot: 0002 Position Title: Community Health Worker II Category: Non-Classified Proposed Budget Salary: $31,255.00 C. AI-64912 Public Defender (1100): 1. Approval of the following personnel actions, effective next full pay period 05/28/2018: Action: Delete Dept./Prgm: 085-003 Slot: 0021 Position Title: Social Worker Grade: 12 Budgeted Salary: $45,923.00 JP Pct. 5 Pl.1 (1100): 2. Approval of the following personnel actions, effective next full pay period 05/28/2018: Action: Create Dept./Prgm: 069-001 Slot: 0005 Position Title: Assistant Court Coordinator Grade: 09 Budgeted Salary: $36,455.00 3. Approval of interdepartmental transfer. D. AI-64914 Criminal District Attorney (1100)/ DA Investigation HB65 (1223)/ CJD-VAP (1281): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Delete Dept./Prg. 080-002 Slot # 0063 Current CCP Position Title: Administrative Assistant IV Current CCP Budgeted Salary: $31,847 Current CCP Grade & Step: G10S01 Proposed Position Title Proposed Grade & Step Proposed Salary Action Delete Dept./Prg. 080-007 Slot # 0037 Current CCP Position Title: Administrative Assistant IV Current CCP Budgeted Salary: $7,524 Current CCP Grade & Step: G10S01 Proposed Position Title Proposed Grade & Step Proposed Salary Action Create Dept./Prg. 080-002 Slot # 0145 Current CCP Position Title: Current CCP Budgeted Salary: Current CCP Grade & Step: Proposed Position Title:Administrative Assistant Proposed Grade & Step: G04S04 Proposed Salary: $27,000 Action Title Change Dept./Prg. 080-017 Slot # 0004 Current CCP Position Title: Clerk III Current CCP Budgeted Salary: $27,000 Current CCP Grade & Step: G05S2 Proposed Position Title: Intake Clerk Proposed Grade & Step: Non Classified Proposed Salary: $27,000 E. AI-64921 HIDTA Chapter 59 (1251): 1. Approval of the following personnel actions, effective next full pay period 05/28/2018: Action Create Allowance Slot to Provide Longevity Dept./Prg. 270-003 Slot # 0014 Position Title: Criminal Investigator II Current Budgeted Salary/ Allowance: $61,800.00 Proposed Budgeted Salary/ Allowance: $61,800.00 Action Create Allowance Slot to Provide Longevity Dept./Prg. 270-011 Slot # A042 Position Title: Criminal Investigator II Current Budgeted Salary/ Allowance: 0.00 Proposed Budgeted Salary/ Allowance: $540.00 2. Approval of transfer F. AI-64929 WIC Adm. (1292): Approval of the following personnel actions, effective next full pay period 05/28/2018: Action Title Change Dept./Prg. 350-001 Slot # 0057 CCP Position Title: Clerk IV CCP Budgeted Salary: $31,255.00 CCP Grade & Step:G07S01 Proposed Position Title: WIC Certification Specialist Proposed Budgeted Salary:31,255.00 Proposed Grade & Step: G07S01 Action Title Change Dept./Prg. 350-001 Slot # 0064 CCP Position Title: Clerk IV CCP Budgeted Salary: $31,255.00 CCP Grade & Step:G07S01 Proposed Position Title: WIC Certification Specialist Proposed Budgeted Salary:31,255.00 Proposed Grade & Step: G07S01 G. AI-64943 Health Adm. (1293): 1. Approval to extend the temporary positions listed below effective 07/01/2018 through 08/31/2018, as follows: Action: Extend Temporary Part - Time Position/ Change in funding source Dept./Prg. 340-005 Slot # T025 (Create) Position Title: Zika Public Health Technician Category: Non-Classified Proposed Hourly Rate: $12.00/hr. Action: Extend Temporary Part - Time Position/ Change in funding source Dept./Prg. 340-005 Slot # T026 (Create) Position Title: Zika Public Health Technician Category: Non-Classified Proposed Hourly Rate: $12.00/hr. Action: Extend Temporary Part - Time Position/ Change in funding source Dept./Prg. 340-005 Slot # T027 (Create) Position Title: Zika Public Health Technician Category: Non-Classified Proposed Hourly Rate: $12.00/hr. Action: Extend Temporary Part - Time Position/ Change in funding source Dept./Prg. 340-005 Slot # T028 (Create) Position Title: Zika Public Health Technician Category: Non-Classified Proposed Hourly Rate: $12.00/hr. Action: Extend Temporary Part - Time Position/ Change in funding source Dept./Prg. 340-005 Slot # T029 (Create) Position Title: Zika Public Health Technician Category: Non-Classified Proposed Hourly Rate: $12.00/hr. 2. Approval to transfer employee no. 221449 to slot# T025 (340-005), employee no. 227277 to slot# T026 (340-005), employee no. 221481 to slot# T027 (340-005), employee no. 222054 to slot# T028 (340-005), and employee no. 212032 to slot# T029 (340-005). H. AI-64944 Pct. 4 CRC (1100): Approval to extend the temporary positions listed below, effective 7/01/2018 through 12/31/2018, as follows: Action: Extended Temporary Full Time Dept./Prg. 124-077 Slot # T006 Position Title: Clerk Category: Non Classified Proposed Hourly Rate: $12.00 Action: Extended Temporary Full Time Dept./Prg. 124-077 Slot # T009 Position Title: Clerk Category: Non Classified Proposed Hourly Rate: $12.00 Action: Extended Temporary Full Time Dept./Prg. 124-077 Slot # T007 Position Title: Clerk Category: Non Classified Proposed Hourly Rate: $12.00 Action: Extended Temporary Full Time Dept./Prg. 124-077 Slot # T008 Position Title: Clerk Category: Non Classified Proposed Hourly Rate: $12.00 I. AI-64965 Pct. 2 Adm./Rd Maintenance (1200): 1. Approval to create one (1) Full-Time temporary position for 27 weeks beginning 6/11/18 and ending 12/14/18, as follows: Action: Create Dept./ Program: 122-005 Slot#: T024 Position Title: Administrative Assistant Grade: 04 Hourly Rate: $12.35 2. Approval to create one (1) Full-Time temporary position for 27 weeks beginning 6/11/18 and ending 12/14/18, as follows: Action: Create Dept./ Program: 122-006 Slot#: T102 Position Title: Maintenance I Grade: 03 Hourly Rate: $12.25 3. Approval of intra/inter departmental transfers.
Urban County: A. AI-64942 1. Requesting consideration and approval of the Urban County Program (UCP) Neighborhood Stabilization Program Round 3 (NSP3) Closeout for Grant # B-11-UN-48-0501 2. Requesting consideration, approval and authorization for Ramon Garcia, Hidalgo County Judge to sign applicable Neighborhood Stabilization Program (NSP3) Closeout documents B. AI-64945 Subject to Compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with G.O. Underground, LLC, the lowest responsible bidder in the amount of $165,315.56 using UCP Fiscal Years 29 (2016) Sullivan City –Flood Drainage Improvement UCP funds. C. AI-64938 1. “Subject to: HB 1295 Compliance.” Urban County Program is requesting approval of a best and final negotiated contract for professional engineering services with Sames, Inc., in the amount of $279,000.00 utilizing the Texas General Land Office (GLO) 2015 Grant 18-271-000-A0923. 2. Approval of Work Authorization No. 1 for SAMES Inc. in the amount of $279,000.00.
Precinct #1 - Comm. Fuentes: AI-64985 Approval of a Resolution Honoring Judge Mario E. Ramirez, Jr. Juvenile Justice Center Boot Camp Cadets.
Health & Human Services Department: A. AI-64904 Requesting approval to submit grant application to the Texas Department of State Health Services for the ZIKA Pregnancy Registry program in the amount of $145,000.00. The program will run from 08/01/2018 to 07/31/2019. B. AI-64920 1. Requesting approval to accept the Tuberculosis Prevention and Control - State grant contract #537-18-0038-00001 Amendment No.1 in the amount of $605,561.00 for the period of 09/01/2018 to 08/31/2019. 2. Requesting approval for County Judge to e-sign the TB/PC State contract Amendment and related documents. 3. Requesting approval of the Certification of Revenue in the amount of $605,561.00 4. Requesting approval of the budget appropriation in the amount of $605,561.00 in grant funds and $121,112.00 in local match funds. TB Control Program Income: 1. Requesting approval of the Certification of Revenue in the amount of $20,000.00 for the TB Control program income. 2. Requesting approval of the budget appropriation in the amount of $20,000.00. C. AI-64899 1. Requesting approval to accept the corrected version of the Public Health Emergency Preparedness grant contract Amendment No. 537-18-0176-00001 No. 1 previously accepted on 03/27/2018 through AI-64252. The Department of State Health Services has corrected the end date on Attachment A.1 to reflect June 30, 2018. 2. Requesting approval for County Judge to e-sign the PHEP contract Amendment and related contract documents. 3. Requesting approval of the budget appropriation in the amount of $574,166.00 from state funds and in the amount of $57,417.00 in local match. D. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures E. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Head Start Program: A. AI-64881 Discussion/Approval of Revision of 2017-2018 Program Calendars for the Following School Districts: 1. Edcouch-Elsa ISD 2. Edinburg CISD 3. Hidalgo ISD 4. Mission CISD B. AI-64883 Discussion/Approval to Disburse Lump Sum Summer Leave Day/Last Working Day for Position Assigned C. AI-64884 Discussion/Approval of the Following 2018-2019 Hidalgo County Head Start Program Plans: 1. Child Nutrition Plan 2. Education Services Plan 3. Family Services Plan 4. Health Services Plan 5. Human Resources Plan 6. Mental Health Services Plan 7. Special Services Plan 8. Transition Services Plan 9. Transportation Services Plan D. AI-64885 Discussion/Approval of Request to Enter into a Memorandum of Understanding (MOU) for School Readiness Partnership Model (SRPM) between Hidalgo County Head Start Program and the Following School Districts: School Districts School Districts Edcouch-Elsa ISD Mission CISD Edinburg CISD Monte Alto ISD La Joya ISD PSJA ISD - ISRPM McAllen ISD PSJA ISD Mercedes ISD Weslaco ISD E. AI-64886 Presentation for Discussion, Consideration and Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and the Pharr-San Juan-Alamo Independent School District F. AI-64887 Presentation for Discussion, Consideration and Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and the following Eighteen (18) Entities: Entities: Avance, Inc. Hidalgo County Housing Authority, Texas A&M/Agri-Life Extension, Behavior Health Solutions of South Texas, Hidalgo County WIC Program, Texas A&A - Kingsville, Buckner Children & Family Services, Inc., Hope Family Health Center, Texas Attorney General, Communities Unlimited, Inc. Partners Resource Network, Inc./Team Project, Tropical Texas Behavior Health, County of Hidalgo Community Service Agency, Region One Education Service Center/Child Find Serve, University of Texas RGV, Doctor's Hospital at Renaissance, Ltd, Region One Education Service Center/ECI, Easter Seals of the RGV, South Texas College G. AI-64880 Discussion/Approval of Relocation of Classrooms H. AI-64882 Discussion/Approval of Summer Work Schedule
Planning Department: A. AI-64935 1. Preliminary Approval with Variance Request a. San Joaquin Estates Subdivision- Pct. 1 (Tillmin Welch) (Valverde Road & Minnesota Road) No. of Lots: 46 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by Storm Drainage Pipe System and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Paved: Yes, Minnesota Road and 1 internal street to be paved. 2. Preliminary Approval a. Rancho Nuevo Estates Subdivision- Pct. 1 (Saul Ortega) (Mile 4 West Road & Mile 17 ½ North Road) No. of Lots: 99 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by Storm Drainage Pipe System and detention will be provided by widening the existing drain ditch. ETJ: Yes, City of Edcouch. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Mile 4 West Road and 4 internal streets to be paved. Mile 17 1/2 North Road to be escrowed. 3. Final Approval with Variance Request a. Julios Subdivision- Pct. 3 (Julio Nieto) (Schuerbach Road & Mile 3 North Road) No. of Lots: 2 Single Family Flood Zone: C & A Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain onto Schuerbach Road side ditch. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Sharyland Water Supply Sewer: Yes, OSSF Paved: Yes, Schuerbach Road. 4. Final Approval a. Santa Cruz Ranches No. 3 Subdivision- Pct. 1 (Richard W. Ruppert) (Mile 22 ½ North Road & Engelman Road) No. of Lots: 4 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain onto Mile 22 ½ North Road side ditch. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Mile 22 ½ North Road. b. Bon Viejo Ph. 3 Subdivision- Pct. 1 (Kyndel W. Bennett) (Mile 13 North Road & F.M. 493) No. of Lots: 57 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by Storm Drainage Pipe System and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Mile 13 North Road and 3 internal streets have been paved.
Precinct #4 - Comm. Palacios: A. AI-64976 1. Discussion, consideration and approval of an order authorizing the establishment of streetlights along county roads located in Country View Subdivision to commence upon receipt and validation of 75% participation from subdivision lot owners in accordance with subdivision streetlight program rules and guidelines. 2. Discussion, consideration and approval of an order authorizing the establishment of streetlights along county roads located in Vista Bonita #12 to commence upon receipt and validation of 75% participation from subdivision lot owners in accordance with subdivision streetlight program rules and guidelines. 3. Discussion, consideration and approval of an order authorizing the establishment of streetlights along county roads located in Curry Estates Phase 1 and Phase 2 to commence upon receipt and validation of 75% participation from subdivision lot owners in accordance with subdivision streetlight program rules and guidelines.
Budget & Management: A. AI-64973 CCP Salary Schedule - Various Departments: Approval of CCP Salary Schedule corrections, as listed on Exhibit A, effective 04/30/18. B. AI-64981 Transfers Out - Health Grants (1100)/Transfers In - General Fund (1293): Approval of 2018 interfund transfer from Transfers Out-Health Grants (1100) and Transfers In-General Fund (1293) into Program Account No. 008 to properly allocate the cash match for T.B. Control in the total amount of $121,112.00. C. AI-64958 2017 General Fund & Special Revenue Fund - Capital Leases: 1. Approval of certification of revenues, as certified by the County Auditor, to fund capital lease expenditures for various departments. 2. Approval of 2017 appropriation of revenues and expenditures to fund capital lease expenditures for various departments. 3. Approval of various 2017 intradepartmental transfers to fund capital lease expenditures for various departments. D. Budget Appropriations: 1. AI-64946 Special Vehicle Inventory Fund(1246): Approval of 2018 appropriation of funds for the Special Vehicle Inventory Fund (1246) in the amount of $198,311.60 to fund salaries, fringes, & operating expenses for calendar year 2018.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA EMAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-64902 A. Recommending approval of an "exception" to PART 4.-FUNDING [third line] of WA #2 for the inadvertent and unintentional failure to submit a requisition [in a timely manner] due to what appears to have been mistake/miscommunication between departments; B. Authority for submission and acceptance of a requisition [and processing of a Purchase Order] for Work Authorization #2 in the amount of $23,805.00 approved by HCCC on 04-18-17 for which funding was duly identified at the time and 2018 funding to be addressed for same; C. Acceptance and approval of invoices received against WA#2 for the purpose of processing/auditing for payment to Halff & Associates in connection with professional engineering services related to the urgent and necessary installation of a fire suppression system. 2. AI-64807 A. Requesting authority to advertise and approval of the Draft Procurement Packet [i.e., legal notice requirements, scope of services, evaluation criteria] for Hidalgo County "Section 125 Voluntary Insurance Products & COBRA Administration Services " RFP 2018-148-06-20-YZV including the readvertising of project if necessary and/or required; B. Selection/designation/assignment of evaluation committee to score, grade and evaluate RFP responses as submitted by participants to the Hidalgo County -Section 125 Voluntary Insurance Products & COBRA Administration Services including the following information: 1. Last committee for this project was nominated by Hon. Joe Flores, HC Comm., Pct. #3 & approved by CC in 2015 and consisted of: Dr. Mona Parras, Phd., 3-DBM/Sergio Cruz, Angelica Tapia & Flora Vazquez and Exec. Office-Raul Silguero with Purchasing Dept. facilitating and supervising process; OR, 2. Commissioners Court's desire/wishes on Evaluation Committee for this Project. 3. AI-64952 Requesting authority to advertise with approval of procurement packet for: "Title Report Services" for Hidalgo County with RFP No. 2018-159-00-00-LHS, including approval of re-advertisement of project when and if necessary or required. B. Pct. 4 1. AI-64999 Requesting approval of an (On Call)-[Professional Services Agreement] with R.O.W. SURVEYING SERVICES, LLC for the provisions of: "Surveying Services", utilized by various departments for projects located within Hidalgo County Precinct No. 4, and subject to legal review and approval as to form. 2. AI-64875 Acceptance and approval of claims/invoices from Matheson Tri Gas, Inc. in the amount of $299.55, due to expiration of contract with lapse of services while user department unknowingly continued to order items and/or services from vendor including authority for Pct. to submit a Requisition so as to issue a PO for processing of payment by County Treasurer after Auditor protocol. 3. AI-64969 Requesting approval of WORK AUTHORIZATION No. 6 in the amount of $ 351,290.10 under the current "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for the provision of "engineering services" for: Environmental, Public Involvement, Schematic, Hydrologic, Pavement Design, PS&E, Utilities Services, Uncontrolled Mapping & Office Surveys for: "Mile 17 from (Kenyon Road TO Sharp Road)"located in Hidalgo County Precinct 4. C. Health & Human Services Dept. 1. AI-64917 A. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) "An item necessary to preserve or protect the public health or safety of the residents of the county" B. Requesting authority to enter into a Regional Insertion Order Agreement with approval to execute same with National CineMedia, LLC for the Hidalgo County Health & Human Services Department for: On Screen Regional segment advertisement "Theater Advertisement" through Requisition #371563 in the total amount of $19,284.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County and subject to Form 1295 and when applicable. D. WIC 1. AI-64804 A. Acceptance and Action on Form of Notification Letter [to the HC-WIC Program] from Wells Fargo of sale and assignment transaction of Core Business Solutions, Inc. Financial Division Only by Wells Fargo Vendor Financial Services, LLC as detailed in documents attached herein; B. Action to accept all invoices attached herein for payment for the following accounts for the Hidalgo County WIC Program: with Billing ID# 9668484001 AND 9668485001 which are lease payments through invoices received from Wells Fargo Vendor Financial Services. C. Action to accept invoices from Core Business Solutions, Inc. to cover the repairs and maintenance portion of the equipment leased from Wells Fargo Vendor Financial Services, LLC. D. Authority and approval to issue replacement Purchase Orders based on original issued so as to continue the approved leases under the account numbers contained herein - two (2) purchase orders will be issued per lease until leases are no longer in place for the HC WIC Program as detailed below: PO# 763431 Billing ID# -5001 Model MX-4070N Wells Fargo VFS, LLC: $ 208.16/mo (equipment) Core Business Solutions, Inc. (ser vice and maintenance)$ 134.00/mo + overages PO# 763431 Billing ID# -4001 Model MX-4070N Wells Fargo VFS, LLC: $ 249.38/mo (equipment) Core Business Solutions, Inc. (ser vice and maintenance)$ 140.00/mo + overages E. Sheriff's Office 1. AI-64462 Approval to purchase accessories for Sheriff's Department fleet through cooperative purchasing contract from Buyboard awarded vendors detailed herein and process POs for submitted requisitions: Vendor Fleet Safety Equipment REQ# 367385 CO-OP Buyboard #524-27 Amount $194,459.54 Vendor Fleet Safety Equipment REQ# 370051 CO-OP Buyboard #524-17 Amount $97,022.92 F. Juvenile Probation 1. AI-64957 Requesting authority to advertise and approval of procurement packets (i.e., specifications, legal notice etc.) for the Judge Mario E. Ramirez, Jr. Juvenile Justice Center, including (re-advertising when/if necessary or required) for RFQ-2018-127-06-13-RFV "Pool for Licensed Professional Psychiatrist" with award phase of project possibly presented to HC Board of Judges for award.
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation 21. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
22. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation 25. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 64903 CIP Fund 130 Bdgt: 005-General Fund Administration Building A. Approval of Certificate of Substantial Completion from Metro Electric, Inc. pertaining to Construction Contract No. HCDD1-17-018-05-30-Building Electrical Upgrade. B. Approval of Certificate of Construction Completion from Metro Electric, Inc. pertaining to Construction Contract No. HCDD1-17-018-05-30-Building Electrical Upgrade. C. Application for Payment No. 3324-04 Retainage Release in the amount of $4,441.80 from Metro Electric, Inc. pertaining to Construction Contract No. HCDD1-17-018-05-30-Building Electrical Upgrade. PO#632111 Project Engineers: Halff & Associates 6. 64993 A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services. B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Engineering Services for "RCW Subdivision Drainage Area Improvements". Firm Name: Score Rank South Texas Infrastructure Group 91 R. Gutierrez Engineering Corporation 88 Professional Service Industries, Inc. 85 C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of ___________________________, for the provisions of Engineering Services for "RCW Subdivision Drainage Area Improvements". 7. 64995 Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-17-002-01-10), with Halff Associates, Inc., for the project: "New Administration Facility & Site Improvements Project", to reflect an extension to the termination date for additional two (2) years. (subject to Legal review and compliance to HB1295) 8. 64842 A. Ratification of action taken by the Board of Directors on March 27, 2018 (AI#64264) to approve to execute (subject to Legal review and approval), the herein attached final AIA A-133 -2009 Agreement for "CMAR for HCDD1 New Administration Building" awarded to Bullard Construction, Inc. as it reflects modifications requested, reviewed, and approved by Legal Counsel. B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 9. 64977 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Storm Drain Pipes and Related Items", RFB No. HCDD1-18-032-06-13, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 10. 64984 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Fuel -Gasoline and Diesel (On & Off Highway)", RFB No. HCDD1-18-031-06-13, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 11. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 12. Open Session: A.Real Estate Acquisition B.Pending and/or Potential Litigation 13. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 14. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 15. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 65008 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 65012 Presentation of Fund Information Report 3. 2018 Intradepartmental Transfers: A. 64924 2018 - Jail (1100) B. 64997 2018 - Jail (1100) C. 64991 2018 - CW Mech Shop (1200) D. 64992 2018 - Pct 2 Rd Maint (1200) E. 64947 2018 - Pct. 1 Sanitation (1100) F. 64950 2018 - Pct.4 Sanitation (1100) G. 64951 2018 - Pct.4 Parks (1100) H. 64900 2018 - 430th Dist. Court (1100) I. AI-64910 2018 - Tax Office (1100) J. AI-64913 2018 - Justice of the Peace Pct. 2, Plc 1 (1100) K. AI-64934 2018 - 370th DC (1100) L. AI-64925 2018 - HIDTA 2017 Grant (1291) M. AI-64927 2018 - JP PCT 3/PL 2 (1100) N. AI-64940 2018 - I.T. County Wide (1100) O. AI-64939 2018 - J.P 5,1 (1100) P. AI-64960 2018 - Nuisance Abatement Division (1100) Q. AI-64956 2018 - Justice Court Tech (1242) 4. 2018 Interdepartmental Transfers: A. AI-64983 Public Defender (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Public Defender to fund computer purchase. B. AI-64986 Various Pct 4 (1100): Approval of 2018 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Restitution (program 125) / Pct.4 Doolittle (program 162) in the amount of $1,183.13. C. AI-64964 CO2014-Pct 4 Memorial Park (1345): Approval of 2018 interdepartmental transfer from Pct.4 Tower Rd (program 185) / Pct.4 Brewster Park (program 124) to Pct.4 Memorial Park (program 132) in the amount of $553,675.82. D. AI-64966 CO2017-Pct 4 Memorial Park (1351): Approval of 2018 interdepartmental transfer from Pct.4 Tower Rd. (program 185) to Pct.4 Memorial Park (program 132) in the amount of $23,520.00. E. AI-64968 CO2016-Pct 4 Mile 17 (Kenyon-Sharp) (1350): Approval of interdepartmental transfer from various CO2016-Pct.4 accounts to CO2016-Pct.4 Mile 17 Rd. in the amount of $55,894.95. F. AI-64970 CO2017-Pct 4 Mile 17 (Kenyon-Sharp) (1351): Approval of 2018 interdepartmental transfer from Pct.4 C. Chvz (program 201) / Pct.4 Mechanic Shop (program 193) to Pct.4 Mile 17 Rd. (program 211) in the amount of $295,395.15. G. AI-64930 Pct 4 Rd Maint. (1200): Approval of 2018 interdepartmental transfer from Pct.4 ICA NAW (program 204) and Pct.4 ICA NAW (program 205) to Pct.4 Road Maint (program 007) in the amount of $23,750.48. H. AI-64953 Pct. #1: Approval of 2018 interdepartmental transfer from fund 1351 prog(247) to prog(242) in the amount of $584.59. I. AI-64937 Facilities Mgmt Co Wide (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Mgmt Co Wide to fund pending invoices. 5. Planning Department: A. AI-64926 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. AI-64839 District Clerk Fee report for the month of April 2018 $535,508.97 B. AI-64830 District Attorney's Office Check Fraud Fees Monthly Report - April 2018 7. Membership Dues/Certifications: A. AI-64851 Requesting approval of requisition #371919 for 2018 membership dues to the Sheriff's Association of Texas for Sheriff Jose Eduardo Guerra, Chief Deputy Mario Lopez, Division Chiefs: Gabriel Castaneda, Oscar Montoya and Roy Quintanilha and Captains: Raul Cantu, Ricardo Enriquez, Steve Herrera, Ruben Hinojosa, Norberto Leal, Gerardo Lopez and Belinda Madrigal in the amount of $25.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. B. AI-64817 District Attorney (1100): Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees:Marcela Renee Saenz and Obdett Calzada, in the amount $110.00 (Requisition #371766), with authority for County Treasurer to issue check after review, audit and procedures are completed by the County Auditor. 8. Headstart: A. AI-64877 Approval of Monthly Texas Department of Agriculture Meals and Snacks Report: April 2018 B. AI-64878 Approval of Monthly Special Services Report: April 2018 C. AI-64879 Approval of Monthly Average Daily Attendance (ADA) Report: April 2018 D. AI-64876 Approval of Monthly Children's Applications Report for 2017-2018 and 2018-2019 E. AI-64874 Approval of Monthly Financial Report: April 2018 9. Budget & Management: A. AI-64933 Non-Agenda Transfers Report and approval of emergency transfers for the period of April 2018. C. Interfund transfers: 1. AI-64961 Pct.1 (1100): Approval of 2018 interfund transfer from Pct.1 Rd Maintenance 1200 (prg 005) to Pct.1 Parks 1100 (prg 013) in the total amount of $12,000.00 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRANET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-64994 Requesting acceptance and approval of payment for the following invoice submitted by Mata Garcia Architects, LLP.: San Carlos Community Resource Center Project Invoice#3258-18 in the amount $2,211.50 for Reimbursable Expenses (Contract# C- 13-072-09-03). B. AI-64971 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval to process the following requisitions for HC-Pct. #4, Hon. Commissioner Joseph Palacios to travel to Nashville, TN on 07/12/2018 - 07/16/2018 to attend the 2018 National Association of Counties Annual Conference and Exposition. REQ# Vendor Description Amount 00372214 National Association of Counties Registration fees $ 515.00 00372228 Citibank Flight accommodations $ 925.16 00372477 Gaylord Opryland Hotel Hotel accommodations $1,549.90 00372222 Palacios, Joseph Per Diem $ 138.00 C. AI-64978 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 00372478 for contracted vendor, Frontera Materials, Inc. in the amount of $26,807.40 for materials required to proceed with Roman Circle Street Project. D. AI-64979 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 00372475 with B2Z Engineering, LLC in the amount of $351,290.10 for the engineering services required to proceed with Mile 17 project from Kenyon Road to Sharp Road Project. E. AI-64990 Acceptance and approval of payment for invoice#00008666 submitted by Halff Associates for project Sanitation Collection Facility & M Rd Building (P.O. 745734) in the amount of $1,722.50. F. AI-64988 Requesting acceptance and approval of the following invoice submitted by Mata Garcia Architects, LLP.: Linn San Manuel Emergency Services Building Project - $2,211.50 - Inv# 3259-18 after processing procedures by Auditor and thereafter issuance of payment/check through Hidalgo County Treasurer. G. AI-64972 Approval of request for payment submitted by Mata-Garcia Architects, invoice 3297- 17 in the amount of $8,080.00. (P.O. 700944) Contract#C-13-072-09-03 for professional services rendered in connection with the design and construction of Pct. #4's San Carlos Community Resource Center. I. AI-64941 1. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) "An item necessary to preserve or protect the public health or safety of the residents of the county"; 2. Requesting authority to enter into an agreement with The Lamar Companies for the Hidalgo County Health & Human Services Department for: "Digital Bulletin Advertisement" through Requisition #371104 in the total amount of $2,999.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County. J. AI-64893 Approve the Addition of Fuel Card Users including, but not limited to, the following elected office, departments, programs and/or agencies: 1. Hidalgo County Tax Office - fuel card user 2. Hidalgo County District Attorney - fuel card user 3. Hidalgo County Health and Human Services - fuel card user 4. Hidalgo County Constable Pct No. 2 - Fuel Card K. AI-64873 Pct. #4: Clarification for model approved through AI-58261 on 02/06/2017 for a 48 month copier lease. Approved Model Delivered Model MP2554SP MP2555SP
AI-64941 1. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) "An item necessary to preserve or protect the public health or safety of the residents of the county"; 2. Requesting authority to enter into an agreement with The Lamar Companies for the Hidalgo County Health & Human Services Department for: "Digital Bulletin Advertisement" through Requisition #371104 in the total amount of $2,999.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County.
AI-64932 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 1- 15, 2018 in the amount of $58,732.32 and requesting approval of wire transfer.
AI-64955 Approval to exercise the County's option to extend for a one (1) year term under contract #C-15-041-07-07 for Collection of Delinquent Court Fees, Fines, and Related Court Cost with Linebarger Goggan Blair & Sampson, LLP under the same rates, terms & conditions.
District Attorney's Office: 64805 Approval of resolution to recognize Women Together Foundation INC for 40 years of unwavering dedication and services to victims of domestic violence, sexual assault and human trafficking in the county of Hidalgo.
County Judge's Office: 64982 Approval of a Proclamation Declaring June 16, 2018 as Juneteenth Jubilee Day In Recognition of the 25th Anniversary of the Naming of Restlawn Cemetery.
64888 DA-Victim Coordinator and Liaison Grant (VCLG) (1281): 1. Approval to submit a budget adjustment for the VCLG Grant #1881002. 2. Approval of VCLG Grant Budget Adjustment and Modification Form. 3. Approval and authorization for County Judge to sign Grant Adjustment and Modification Form.
Constable Pct. #3: A. 64905 Constable Pct. #3 : 1. Authorization and approval to apply for the Operation Stonegarden 2017 (OPSG) grant with the Office of the Governor's Homeland Security Division (HSGD), thru egrants. 2. Authorization and approval for the County Judge, as authorized official, to e-sign the application form and related documents under egrants. 3. Approval of Resolution for OPSG 2017 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required document (grant period: April 01, 2018 to May 31, 2019). B. 64859 Constable Pct. 3 - (1261) Approval of the appropriation of the 2017 Federal Sharing DOJ Fund balance in the amount of $11,698.08. C. 64866 Constable Pct. 3 - (1257) Approval of the appropriation for the 2017 US Treasury Fund balance in the amount of $21,861.86. D. 64907 Constable Pct. 3 (1257) Approval of the 2018 appropriation of US Treasury funds received by Hidalgo County District Attorney's Office HIDTA Task Force in the amount of $10,000.00. E. 64908 Constable Pct. 3 - (1230) Approval of the appropriation of Hidalgo County Constable Pct. 3 2017 Chapter 59 Fund Balance in the amount of $33,085.52.
Tax Office - Paul Villarreal: A. 64836 Requesting approval of Dealer Deputy Agreements between Hidalgo County and the following dealerships (subject to the dealerships providing bonds in the amount of $100,000.00 for each dealership and final legal review): 1. Ron Hoover Companies of Donna Inc. - P3090X 2. Ron Hoover Companies of Donna Inc. - P6440X 3. Ron Hoover Companies of Donna Inc. - P17761 B. 64832 Requesting approval of Dealer Deputy Agreements between Hidalgo County and the following dealerships (subject to the dealerships providing bonds in the amount of $100,000.00 for each dealership and final legal review): 1. Yoder Ford, Inc. DBA Hacienda Ford P7981 2. Hacienda Ventures, Inc. DBA Hacienda Auto Outlet P105357 C. 64833 Discussion and approval to execute an inter-local agreement between the County of Hidalgo and the City of Progreso for implementation of scofflaw procedures and processes for vehicle registration denial services.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 64736 1. Presentation of Delinquent Tax Collection Report for the period of January 1, 2018 to March 31, 2018 2. Presentation of Fees and Fines Collection Report for the period of January 1, 2018 to March 31, 2018 C. 64954 Approval to accept settlement check from Fred Loya Insurance Company in the amount of $838.44 to settle auto accident claim with County vehicle. (Precinct 4)
AI-64955 Approval to exercise the County's option to extend for a one (1) year term under contract #C-15-041-07-07 for Collection of Delinquent Court Fees, Fines, and Related Court Cost with Linebarger Goggan Blair & Sampson, LLP under the same rates, terms & conditions.
64954 Approval to accept settlement check from Fred Loya Insurance Company in the amount of $838.44 to settle auto accident claim with County vehicle. (Precinct 4)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-64841 Approval of the following personnel actions, effective June 1, 2018 thru September 30, 2018: Action: Create Dept./Prgm: XXX-XXX Slot: 0001 Position Title: Community Health Worker II Category: Non-Classified Proposed Budget Salary: $31,255.00 Action: Create Dept./Prgm: XXX-XXX Slot: 0002 Position Title: Community Health Worker II Category: Non-Classified Proposed Budget Salary: $31,255.00 C. AI-64912 Public Defender (1100): 1. Approval of the following personnel actions, effective next full pay period 05/28/2018: Action: Delete Dept./Prgm: 085-003 Slot: 0021 Position Title: Social Worker Grade: 12 Budgeted Salary: $45,923.00 JP Pct. 5 Pl.1 (1100): 2. Approval of the following personnel actions, effective next full pay period 05/28/2018: Action: Create Dept./Prgm: 069-001 Slot: 0005 Position Title: Assistant Court Coordinator Grade: 09 Budgeted Salary: $36,455.00 3. Approval of interdepartmental transfer. D. AI-64914 Criminal District Attorney (1100)/ DA Investigation HB65 (1223)/ CJD-VAP (1281): Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Delete Dept./Prg. 080-002 Slot # 0063 Current CCP Position Title: Administrative Assistant IV Current CCP Budgeted Salary: $31,847 Current CCP Grade & Step: G10S01 Proposed Position Title Proposed Grade & Step Proposed Salary Action Delete Dept./Prg. 080-007 Slot # 0037 Current CCP Position Title: Administrative Assistant IV Current CCP Budgeted Salary: $7,524 Current CCP Grade & Step: G10S01 Proposed Position Title Proposed Grade & Step Proposed Salary Action Create Dept./Prg. 080-002 Slot # 0145 Current CCP Position Title: Current CCP Budgeted Salary: Current CCP Grade & Step: Proposed Position Title:Administrative Assistant Proposed Grade & Step: G04S04 Proposed Salary: $27,000 Action Title Change Dept./Prg. 080-017 Slot # 0004 Current CCP Position Title: Clerk III Current CCP Budgeted Salary: $27,000 Current CCP Grade & Step: G05S2 Proposed Position Title: Intake Clerk Proposed Grade & Step: Non Classified Proposed Salary: $27,000 E. AI-64921 HIDTA Chapter 59 (1251): 1. Approval of the following personnel actions, effective next full pay period 05/28/2018: Action Create Allowance Slot to Provide Longevity Dept./Prg. 270-003 Slot # 0014 Position Title: Criminal Investigator II Current Budgeted Salary/ Allowance: $61,800.00 Proposed Budgeted Salary/ Allowance: $61,800.00 Action Create Allowance Slot to Provide Longevity Dept./Prg. 270-011 Slot # A042 Position Title: Criminal Investigator II Current Budgeted Salary/ Allowance: 0.00 Proposed Budgeted Salary/ Allowance: $540.00 2. Approval of transfer F. AI-64929 WIC Adm. (1292): Approval of the following personnel actions, effective next full pay period 05/28/2018: Action Title Change Dept./Prg. 350-001 Slot # 0057 CCP Position Title: Clerk IV CCP Budgeted Salary: $31,255.00 CCP Grade & Step:G07S01 Proposed Position Title: WIC Certification Specialist Proposed Budgeted Salary:31,255.00 Proposed Grade & Step: G07S01 Action Title Change Dept./Prg. 350-001 Slot # 0064 CCP Position Title: Clerk IV CCP Budgeted Salary: $31,255.00 CCP Grade & Step:G07S01 Proposed Position Title: WIC Certification Specialist Proposed Budgeted Salary:31,255.00 Proposed Grade & Step: G07S01 G. AI-64943 Health Adm. (1293): 1. Approval to extend the temporary positions listed below effective 07/01/2018 through 08/31/2018, as follows: Action: Extend Temporary Part - Time Position/ Change in funding source Dept./Prg. 340-005 Slot # T025 (Create) Position Title: Zika Public Health Technician Category: Non-Classified Proposed Hourly Rate: $12.00/hr. Action: Extend Temporary Part - Time Position/ Change in funding source Dept./Prg. 340-005 Slot # T026 (Create) Position Title: Zika Public Health Technician Category: Non-Classified Proposed Hourly Rate: $12.00/hr. Action: Extend Temporary Part - Time Position/ Change in funding source Dept./Prg. 340-005 Slot # T027 (Create) Position Title: Zika Public Health Technician Category: Non-Classified Proposed Hourly Rate: $12.00/hr. Action: Extend Temporary Part - Time Position/ Change in funding source Dept./Prg. 340-005 Slot # T028 (Create) Position Title: Zika Public Health Technician Category: Non-Classified Proposed Hourly Rate: $12.00/hr. Action: Extend Temporary Part - Time Position/ Change in funding source Dept./Prg. 340-005 Slot # T029 (Create) Position Title: Zika Public Health Technician Category: Non-Classified Proposed Hourly Rate: $12.00/hr. 2. Approval to transfer employee no. 221449 to slot# T025 (340-005), employee no. 227277 to slot# T026 (340-005), employee no. 221481 to slot# T027 (340-005), employee no. 222054 to slot# T028 (340-005), and employee no. 212032 to slot# T029 (340-005). H. AI-64944 Pct. 4 CRC (1100): Approval to extend the temporary positions listed below, effective 7/01/2018 through 12/31/2018, as follows: Action: Extended Temporary Full Time Dept./Prg. 124-077 Slot # T006 Position Title: Clerk Category: Non Classified Proposed Hourly Rate: $12.00 Action: Extended Temporary Full Time Dept./Prg. 124-077 Slot # T009 Position Title: Clerk Category: Non Classified Proposed Hourly Rate: $12.00 Action: Extended Temporary Full Time Dept./Prg. 124-077 Slot # T007 Position Title: Clerk Category: Non Classified Proposed Hourly Rate: $12.00 Action: Extended Temporary Full Time Dept./Prg. 124-077 Slot # T008 Position Title: Clerk Category: Non Classified Proposed Hourly Rate: $12.00 I. AI-64965 Pct. 2 Adm./Rd Maintenance (1200): 1. Approval to create one (1) Full-Time temporary position for 27 weeks beginning 6/11/18 and ending 12/14/18, as follows: Action: Create Dept./ Program: 122-005 Slot#: T024 Position Title: Administrative Assistant Grade: 04 Hourly Rate: $12.35 2. Approval to create one (1) Full-Time temporary position for 27 weeks beginning 6/11/18 and ending 12/14/18, as follows: Action: Create Dept./ Program: 122-006 Slot#: T102 Position Title: Maintenance I Grade: 03 Hourly Rate: $12.25 3. Approval of intra/inter departmental transfers.
Urban County: A. AI-64942 1. Requesting consideration and approval of the Urban County Program (UCP) Neighborhood Stabilization Program Round 3 (NSP3) Closeout for Grant # B-11-UN-48-0501 2. Requesting consideration, approval and authorization for Ramon Garcia, Hidalgo County Judge to sign applicable Neighborhood Stabilization Program (NSP3) Closeout documents B. AI-64945 Subject to Compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with G.O. Underground, LLC, the lowest responsible bidder in the amount of $165,315.56 using UCP Fiscal Years 29 (2016) Sullivan City –Flood Drainage Improvement UCP funds. C. AI-64938 1. “Subject to: HB 1295 Compliance.” Urban County Program is requesting approval of a best and final negotiated contract for professional engineering services with Sames, Inc., in the amount of $279,000.00 utilizing the Texas General Land Office (GLO) 2015 Grant 18-271-000-A0923. 2. Approval of Work Authorization No. 1 for SAMES Inc. in the amount of $279,000.00.
Precinct #1 - Comm. Fuentes: AI-64985 Approval of a Resolution Honoring Judge Mario E. Ramirez, Jr. Juvenile Justice Center Boot Camp Cadets.
Health & Human Services Department: A. AI-64904 Requesting approval to submit grant application to the Texas Department of State Health Services for the ZIKA Pregnancy Registry program in the amount of $145,000.00. The program will run from 08/01/2018 to 07/31/2019. B. AI-64920 1. Requesting approval to accept the Tuberculosis Prevention and Control - State grant contract #537-18-0038-00001 Amendment No.1 in the amount of $605,561.00 for the period of 09/01/2018 to 08/31/2019. 2. Requesting approval for County Judge to e-sign the TB/PC State contract Amendment and related documents. 3. Requesting approval of the Certification of Revenue in the amount of $605,561.00 4. Requesting approval of the budget appropriation in the amount of $605,561.00 in grant funds and $121,112.00 in local match funds. TB Control Program Income: 1. Requesting approval of the Certification of Revenue in the amount of $20,000.00 for the TB Control program income. 2. Requesting approval of the budget appropriation in the amount of $20,000.00. C. AI-64899 1. Requesting approval to accept the corrected version of the Public Health Emergency Preparedness grant contract Amendment No. 537-18-0176-00001 No. 1 previously accepted on 03/27/2018 through AI-64252. The Department of State Health Services has corrected the end date on Attachment A.1 to reflect June 30, 2018. 2. Requesting approval for County Judge to e-sign the PHEP contract Amendment and related contract documents. 3. Requesting approval of the budget appropriation in the amount of $574,166.00 from state funds and in the amount of $57,417.00 in local match. D. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures E. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Head Start Program: A. AI-64881 Discussion/Approval of Revision of 2017-2018 Program Calendars for the Following School Districts: 1. Edcouch-Elsa ISD 2. Edinburg CISD 3. Hidalgo ISD 4. Mission CISD B. AI-64883 Discussion/Approval to Disburse Lump Sum Summer Leave Day/Last Working Day for Position Assigned C. AI-64884 Discussion/Approval of the Following 2018-2019 Hidalgo County Head Start Program Plans: 1. Child Nutrition Plan 2. Education Services Plan 3. Family Services Plan 4. Health Services Plan 5. Human Resources Plan 6. Mental Health Services Plan 7. Special Services Plan 8. Transition Services Plan 9. Transportation Services Plan D. AI-64885 Discussion/Approval of Request to Enter into a Memorandum of Understanding (MOU) for School Readiness Partnership Model (SRPM) between Hidalgo County Head Start Program and the Following School Districts: School Districts School Districts Edcouch-Elsa ISD Mission CISD Edinburg CISD Monte Alto ISD La Joya ISD PSJA ISD - ISRPM McAllen ISD PSJA ISD Mercedes ISD Weslaco ISD E. AI-64886 Presentation for Discussion, Consideration and Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and the Pharr-San Juan-Alamo Independent School District F. AI-64887 Presentation for Discussion, Consideration and Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and the following Eighteen (18) Entities: Entities: Avance, Inc. Hidalgo County Housing Authority, Texas A&M/Agri-Life Extension, Behavior Health Solutions of South Texas, Hidalgo County WIC Program, Texas A&A - Kingsville, Buckner Children & Family Services, Inc., Hope Family Health Center, Texas Attorney General, Communities Unlimited, Inc. Partners Resource Network, Inc./Team Project, Tropical Texas Behavior Health, County of Hidalgo Community Service Agency, Region One Education Service Center/Child Find Serve, University of Texas RGV, Doctor's Hospital at Renaissance, Ltd, Region One Education Service Center/ECI, Easter Seals of the RGV, South Texas College G. AI-64880 Discussion/Approval of Relocation of Classrooms H. AI-64882 Discussion/Approval of Summer Work Schedule
Planning Department: A. AI-64935 1. Preliminary Approval with Variance Request a. San Joaquin Estates Subdivision- Pct. 1 (Tillmin Welch) (Valverde Road & Minnesota Road) No. of Lots: 46 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by Storm Drainage Pipe System and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply Paved: Yes, Minnesota Road and 1 internal street to be paved. 2. Preliminary Approval a. Rancho Nuevo Estates Subdivision- Pct. 1 (Saul Ortega) (Mile 4 West Road & Mile 17 ½ North Road) No. of Lots: 99 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by Storm Drainage Pipe System and detention will be provided by widening the existing drain ditch. ETJ: Yes, City of Edcouch. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Mile 4 West Road and 4 internal streets to be paved. Mile 17 1/2 North Road to be escrowed. 3. Final Approval with Variance Request a. Julios Subdivision- Pct. 3 (Julio Nieto) (Schuerbach Road & Mile 3 North Road) No. of Lots: 2 Single Family Flood Zone: C & A Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain onto Schuerbach Road side ditch. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Sharyland Water Supply Sewer: Yes, OSSF Paved: Yes, Schuerbach Road. 4. Final Approval a. Santa Cruz Ranches No. 3 Subdivision- Pct. 1 (Richard W. Ruppert) (Mile 22 ½ North Road & Engelman Road) No. of Lots: 4 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation within the proposed lots and surface runoff will drain onto Mile 22 ½ North Road side ditch. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Mile 22 ½ North Road. b. Bon Viejo Ph. 3 Subdivision- Pct. 1 (Kyndel W. Bennett) (Mile 13 North Road & F.M. 493) No. of Lots: 57 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by Storm Drainage Pipe System and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Mile 13 North Road and 3 internal streets have been paved.
Precinct #4 - Comm. Palacios: A. AI-64976 1. Discussion, consideration and approval of an order authorizing the establishment of streetlights along county roads located in Country View Subdivision to commence upon receipt and validation of 75% participation from subdivision lot owners in accordance with subdivision streetlight program rules and guidelines. 2. Discussion, consideration and approval of an order authorizing the establishment of streetlights along county roads located in Vista Bonita #12 to commence upon receipt and validation of 75% participation from subdivision lot owners in accordance with subdivision streetlight program rules and guidelines. 3. Discussion, consideration and approval of an order authorizing the establishment of streetlights along county roads located in Curry Estates Phase 1 and Phase 2 to commence upon receipt and validation of 75% participation from subdivision lot owners in accordance with subdivision streetlight program rules and guidelines.
Budget & Management: A. AI-64973 CCP Salary Schedule - Various Departments: Approval of CCP Salary Schedule corrections, as listed on Exhibit A, effective 04/30/18. B. AI-64981 Transfers Out - Health Grants (1100)/Transfers In - General Fund (1293): Approval of 2018 interfund transfer from Transfers Out-Health Grants (1100) and Transfers In-General Fund (1293) into Program Account No. 008 to properly allocate the cash match for T.B. Control in the total amount of $121,112.00. C. AI-64958 2017 General Fund & Special Revenue Fund - Capital Leases: 1. Approval of certification of revenues, as certified by the County Auditor, to fund capital lease expenditures for various departments. 2. Approval of 2017 appropriation of revenues and expenditures to fund capital lease expenditures for various departments. 3. Approval of various 2017 intradepartmental transfers to fund capital lease expenditures for various departments. D. Budget Appropriations: 1. AI-64946 Special Vehicle Inventory Fund(1246): Approval of 2018 appropriation of funds for the Special Vehicle Inventory Fund (1246) in the amount of $198,311.60 to fund salaries, fringes, & operating expenses for calendar year 2018.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA EMAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-64902 A. Recommending approval of an "exception" to PART 4.-FUNDING [third line] of WA #2 for the inadvertent and unintentional failure to submit a requisition [in a timely manner] due to what appears to have been mistake/miscommunication between departments; B. Authority for submission and acceptance of a requisition [and processing of a Purchase Order] for Work Authorization #2 in the amount of $23,805.00 approved by HCCC on 04-18-17 for which funding was duly identified at the time and 2018 funding to be addressed for same; C. Acceptance and approval of invoices received against WA#2 for the purpose of processing/auditing for payment to Halff & Associates in connection with professional engineering services related to the urgent and necessary installation of a fire suppression system. 2. AI-64807 A. Requesting authority to advertise and approval of the Draft Procurement Packet [i.e., legal notice requirements, scope of services, evaluation criteria] for Hidalgo County "Section 125 Voluntary Insurance Products & COBRA Administration Services " RFP 2018-148-06-20-YZV including the readvertising of project if necessary and/or required; B. Selection/designation/assignment of evaluation committee to score, grade and evaluate RFP responses as submitted by participants to the Hidalgo County -Section 125 Voluntary Insurance Products & COBRA Administration Services including the following information: 1. Last committee for this project was nominated by Hon. Joe Flores, HC Comm., Pct. #3 & approved by CC in 2015 and consisted of: Dr. Mona Parras, Phd., 3-DBM/Sergio Cruz, Angelica Tapia & Flora Vazquez and Exec. Office-Raul Silguero with Purchasing Dept. facilitating and supervising process; OR, 2. Commissioners Court's desire/wishes on Evaluation Committee for this Project. 3. AI-64952 Requesting authority to advertise with approval of procurement packet for: "Title Report Services" for Hidalgo County with RFP No. 2018-159-00-00-LHS, including approval of re-advertisement of project when and if necessary or required. B. Pct. 4 1. AI-64999 Requesting approval of an (On Call)-[Professional Services Agreement] with R.O.W. SURVEYING SERVICES, LLC for the provisions of: "Surveying Services", utilized by various departments for projects located within Hidalgo County Precinct No. 4, and subject to legal review and approval as to form. 2. AI-64875 Acceptance and approval of claims/invoices from Matheson Tri Gas, Inc. in the amount of $299.55, due to expiration of contract with lapse of services while user department unknowingly continued to order items and/or services from vendor including authority for Pct. to submit a Requisition so as to issue a PO for processing of payment by County Treasurer after Auditor protocol. 3. AI-64969 Requesting approval of WORK AUTHORIZATION No. 6 in the amount of $ 351,290.10 under the current "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for the provision of "engineering services" for: Environmental, Public Involvement, Schematic, Hydrologic, Pavement Design, PS&E, Utilities Services, Uncontrolled Mapping & Office Surveys for: "Mile 17 from (Kenyon Road TO Sharp Road)"located in Hidalgo County Precinct 4. C. Health & Human Services Dept. 1. AI-64917 A. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) "An item necessary to preserve or protect the public health or safety of the residents of the county" B. Requesting authority to enter into a Regional Insertion Order Agreement with approval to execute same with National CineMedia, LLC for the Hidalgo County Health & Human Services Department for: On Screen Regional segment advertisement "Theater Advertisement" through Requisition #371563 in the total amount of $19,284.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County and subject to Form 1295 and when applicable. D. WIC 1. AI-64804 A. Acceptance and Action on Form of Notification Letter [to the HC-WIC Program] from Wells Fargo of sale and assignment transaction of Core Business Solutions, Inc. Financial Division Only by Wells Fargo Vendor Financial Services, LLC as detailed in documents attached herein; B. Action to accept all invoices attached herein for payment for the following accounts for the Hidalgo County WIC Program: with Billing ID# 9668484001 AND 9668485001 which are lease payments through invoices received from Wells Fargo Vendor Financial Services. C. Action to accept invoices from Core Business Solutions, Inc. to cover the repairs and maintenance portion of the equipment leased from Wells Fargo Vendor Financial Services, LLC. D. Authority and approval to issue replacement Purchase Orders based on original issued so as to continue the approved leases under the account numbers contained herein - two (2) purchase orders will be issued per lease until leases are no longer in place for the HC WIC Program as detailed below: PO# 763431 Billing ID# -5001 Model MX-4070N Wells Fargo VFS, LLC: $ 208.16/mo (equipment) Core Business Solutions, Inc. (ser vice and maintenance)$ 134.00/mo + overages PO# 763431 Billing ID# -4001 Model MX-4070N Wells Fargo VFS, LLC: $ 249.38/mo (equipment) Core Business Solutions, Inc. (ser vice and maintenance)$ 140.00/mo + overages E. Sheriff's Office 1. AI-64462 Approval to purchase accessories for Sheriff's Department fleet through cooperative purchasing contract from Buyboard awarded vendors detailed herein and process POs for submitted requisitions: Vendor Fleet Safety Equipment REQ# 367385 CO-OP Buyboard #524-27 Amount $194,459.54 Vendor Fleet Safety Equipment REQ# 370051 CO-OP Buyboard #524-17 Amount $97,022.92 F. Juvenile Probation 1. AI-64957 Requesting authority to advertise and approval of procurement packets (i.e., specifications, legal notice etc.) for the Judge Mario E. Ramirez, Jr. Juvenile Justice Center, including (re-advertising when/if necessary or required) for RFQ-2018-127-06-13-RFV "Pool for Licensed Professional Psychiatrist" with award phase of project possibly presented to HC Board of Judges for award.
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation 21. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
22. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation 25. Adjourn