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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
May 1, 2018
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   County Judge's Office:
 
A. 64593   Consideration and approval of a Proclamation Declaring May 2018 as Motorcycle Safety Awareness Month.
 
6.   Sheriff's Office:
 
A. 64566   Pursuant to Hidalgo County Cellular telephone Policy (AT&T, DIR-TSO-3420) presentation for consideration, acceptance and approval of Cellular Phone Request form (Data Connect Government) for the following:
Approval of requisition #369131 for 2 DataConnect Government Unlimited Data for sky cop license plate reader towers @ $40.00 per device.
 
B. 64565   Pursuant to Hidalgo County Cellular Telephone Policy (AT&T, DIR-TSO-3420) presentation for consideration, acceptance and approval of Cellular Phone Request form (Data Connect Government) for the following:
Approval of requisition # 370425 for 19 DataConnect Government Unlimited Data for new Patrol Units @ $37.00 per device.
 
7.   Constable Pct. #3:
 
A. 64650   Constable Pct. #3 - NIBRS Grant:
1. Ratification of application submitted for the National Incident Based Reporting System (NIBRS)Grant with the Governor's Criminal Justice Division, through egrants.
2.Approval of Resolution for NIBRS Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents.
 
8.   Constable Pct. #4:
 
A. 64598   Constable Precinct 4 (1284):
1. Authorization and approval to apply for the Operation Stonegarden 2017 (OPSG) grant with the Office of the Governor's Homeland Security Division (HSGD), through egrants.
2. Authorization for the County Judge, as authorized official, to e-sign the application form and related documents under egrants.
3. Approval of Resolution for OPSG 2017 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents (Grant Period: January 1, 2018 - August 31, 2019).
 
B. 64595   Constable Precinct 4 CCP59 (1231):
Approval of 2018 appropriation of fund balance for Constable Precinct 4 Chapter 59 in the amount of $221,456.54.
 
C. 64596   Constable Precinct 4 US Treasury (1259):
Approval of 2018 appropriation of fund balance for Constable Precinct 4 US Treasury in the amount of $44,300.60.
 
9.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 64685   Requesting approval to submit Application to Texas State Library and Archives Commission for Accreditation in State Library System with authority for County Judge to sign
 
10.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 64683   CCP Salary Schedule - Various Departments:
Approval of CCP Salary Schedule corrections, as listed on Exhibit A, effective 04/30/2018.
 
C. 64677   Border Colonia Access Program (1200):
1. Approval of the following personnel actions, effective next full pay period 5/14/2018:
Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary
Create / Add Supplemental Allowance 125-028 0002 Clerk IV $0.00 $39,253.00
$0.00 $3,500.00

2. Approval to transfer employee no. 81191 to slot# 0002 (125-028), effective 5/14/2018.
3. Approval of interdepartmental transfer.
 
D. 64679   Pct. 1 Administration (1200):
1. Approval to extend the Temporary position listed below effective 5/01/2018 through 5/31/2018, as follows:
Action Dept./ Prg. Slot # Position Title Position Grade Proposed Hourly Rate
Extend Temporary Full - Time position 121-004 T034 Administrative Assistant I 04 $12.76 / hr.
2. Approval of intradepartmental transfer.
 
11.   Health & Human Services Department:
 
A.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
B.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
12.   Elections Administration:
 
A. 64665   Discussion on Election updates.
 
B. 64664   1. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and the City of Elsa for their election to held on May 5, 2018.
2. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and the City of Hidalgo for their election to held on May 5, 2018.
3. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and the City of Mission for their election to held on May 5, 2018.
4. Approval of the 2018 May Uniform Election Services Contract between Hidalgo County and the Mission Consolidated Independent School District for their election to held on May 5, 2018.
 
13.   Head Start Program:
 
A. 64543   Presentation of Nutrition Contest Winners 2018 Winners
 
B. 64542   Presentation of the Blue Ribbon Centers
 
C. 64544   Recruitment Report for Program Year 2018-2019
 
D. 64541   Discussion/Approval of the Hidalgo County Head Start Program Self-Assessment Report
 
E. 64540   Discussion/Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and the Hidalgo Independent School District for the Implementation of the School Readiness Partnership Model (SRPM)
 
F. 64539   Discussion/Approval of Relocation of Classrooms
 
14.   Public Defender's Office:
 
A. 64545   Public Defender's:
Discussion, Consideration and Approval to appoint Asma Faisal Saleem, as volunteer Public Defender Intern for the period of May 1, 2018 through April 30, 2019.
 
15.   Precinct #1 - Comm. Fuentes:
 
A. 64676   Appointment of member to the Tropical Texas Behavioral Health Board
 
16.   Precinct #4 - Comm. Palacios:
 
A. 64661   Discussion on the 84th Annual South Texas County Judges and Commissioners Association Annual Conference to be held June 11-14, 2018 at the McAllen Convention Center
 
17.   Budget & Management:
 
A. 64692   Tax Assessor/Collector-Motor Vehicle Division:
Approval to reimburse the Tax Assessor/Collector Motor Vehicle Division for an IRS tax levy withheld in error in the total amount $2,925.50 with authority for County Treasurer to issue check after auditing procedures have been completed by the County Auditor.
 
B. 64647   TXDOT - Pct 4 FM2220 (Mile 5 to FM1924):
Approval and concurrence of the Plans of Proposed State Highway Improvement for FM2220 (Mile 5 to FM1924) CSJ:2094-01-038, with authorization for County Judge to sign title sheets for the plan sets for this project.
 
C.   Budget Appropriations:
 
1. 64607   Elections (1100):
A. Approval of certification of revenues by the Co. Auditor in relation to insurance settlement proceeds.
B. Approval of 2018 appropriation of funds into Elections in the amount of $2,177.82.
 
18.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 64422  
Presentation, acknowledgement and action for HCCC of Notice of Acquisition of company, MILLER UNIFORMS & EMBLEMS by GALLS, LLC of the assets including (existing Hidalgo County contract as of January 31, 2018 pursuant to the Date of Bill of Sale).
 
B.   Pct. 1
 
1. 64630  
A. Requesting approval of final negotiated Professional Services Agreement with Halff Associates, Inc. as it relates to Professional Engineering Services for Precinct No. 1 Sunrise Operations Facility [approved for negotiations by HCCC on October 31, 2017 ai # 62329 ( r )];

B. Pursuant to HCCC approval of Professional Services Agreement with Halff Associates, Inc., requesting approval of Work Authorization No. 1 in the amount of $112,100.00 as it relates to Professional Engineering Services for Precinct No. 1 Tax Substation Construction Project;

C. Pursuant to approval of Agreement with Halff Associates, Inc. (Article 14) C-17-309-05-01, a request for approval by engineer to permit the subcontracting of Chanin Engineering to provide structural engineering services for the Pct. No. 1 Tax Substation Project.
 
C.   Health & Human Services Dept.
 
1. 64568   Requesting approval to reject proposals received for the project: "Online Pharmacy Billing Services" - 2018-078-04-04-HGO for Hidalgo County Health & Human Services Department due to limited participation so as to re-advertise and encourage more participation by vendors.
 
19.   Open Forum
 
20.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 64690   Hidalgo County v. U.S. Department of Commerce - Bureau of the Census
 
D. 64695   EEOC Charge No. 31C-2018-00896C; Georgina C. Bermudez v Hidalgo County
 
21.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
22.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 64691   Hidalgo County v. U.S. Department of Commerce - Bureau of the Census
 
D. 64696   EEOC Charge No. 31C-2018-00896C; Georgina C. Bermudez v Hidalgo County
 
23.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
24.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
25.   Adjourn
 

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