1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 64580 Requesting approval of closing documents for Parcel 3 & E-5 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents. 6. 64605 A. Requesting approval/authorization to Rescind action taken by the Board on April 17, 2018 (AI-64490) to award the project: "J-09 Drain Improvements Phase II -Roadway & Field Crossing (RFB# HCDD1-18-015-03-28), to Mor-Wil, LLC, due to vendor reported a mistake on bid submitted. B. Requesting approval to accept bid and award a Construction Contract to second lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-015-03-28, “J-09 Drain Improvements Phase II -Roadway & Field Crossings" in the total amount $516,587.00, to Rigney Construction, LLC, as recommended by project engineer TEDSI Infrastructure Group. (subject to Legal Approval and Compliance with HB1295). C. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 7. 64624 Approval of budget amendment adjustment to the Capital Projects Fund 133-2013 Bond Series available balance in the 2018 budget as approved on February 20, 2018 with Agenda Item No. 63788. 8. 64629 A. Approval of Budget Amendment to transfer out $650,000 from the District's General Fund to Capital Project's fund 130 building account, as needed for the award of construction contract for the District's Administrative Building. B. Approval of Budget Amendment from Capital Project Fund 133- 2013 Bond Projects to transfer out of the contingencies account $2,352,000 into the J-09, East Donna Drain, Rado, and Precinct 1 Rural Drainage Developments Projects. 9. 64615 Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 2, for Contract No. C-17-014-06-27 "Delta Regional Water Management Project" with L&G Consulting Engineers, Inc., to reflect additional scope of services, shift of previously approved proposal fees to cover the cost of the additional services, and updated work schedule. 10. 64623 A. In accordance with Water Code Section 49.057 and Subchapter A of Government Code, Section 2254, requesting approval to select and award the firm of _______________for the provision of professional legal services / representation in connection with Hidalgo County Drainage District No. 1 v. Integ Corporation, et. al. Appellate cause no. 13-18-00123CV and authority to submit letter of engagement (subject to compliance with HB 1295) B. In accordance with Water Code Section 49.057 and Subchapter A of Government Code, Section 2254, requesting approval to select and award the firm of _______________for the provision of professional legal services / representation in connection with on-going litigation and to pursue all remedies available to the District regarding Hidalgo County Drainage District No. 1 v. Integ Corporation, et. al. and authority to submit letter of engagement (subject to compliance with HB 1295) C. Discussion, consideration and action on an Order authorizing legal service for Litigation with __________________. D. Discussion, consideration and action on a Contract authorizing legal services for Litigation with ________________. 11. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 64617 Discussion of Attorney-Client privileged information with respect to professional legal services for Hidalgo County Drainage District No. 1 v. Integ Corporation et.al. and Appellate Cause No. 13-18-00123-CV. 12. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 64622 Discussion of Attorney-Client privileged information with respect to professional legal services for Hidalgo County Drainage District No. 1 v. Integ Corporation et.al. and Appellate Cause No. 13-18-00123-CV. 13. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 14. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 15. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 64652 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report 3. 2018 Intradepartmental Transfers: A. 64558 2018 - 93rd DC (1100) B. 64637 2018 - Pct. 3 Rd. Maint. (1200) C. 64638 2018 - Pct. 3 Sanitation (1100) D. 64609 2018 - J.P 5,1 (1100) E. 64602 2018 - Pct.4 Sanitation (1100) F. 64604 2018 - Pct.4 Road Maint (1200) G. 64600 2018 - HIDALGO CIHCP PILOT PROGRAM (1100) H. 64597 2018 - Probate Court (1243) I. 64578 2018 - Human Resources (1100) J. 64588 2018 - Constable Precinct 4 (1100) K. 64547 2018 - Election (1100) L. 64550 2018 - Pct. 1 R&B (1200) M. 64549 2018 - Constable Pct. 3 (1100) N. 64552 2018 - JP 4,2 (1100) O. 64554 2018 - Sheriff's Office OPSG (1284) P. 64619 2018 - Health & Human Services Dept. / IMM (1293) Q. 64546 2018 - Health & Human Services Dept. / PHPR (1293) R. 64548 2018 - Health & Human Services Dept. / IMM (1293) S. 64560 2018 - Health & Human Services Dept. / VC (1293) T. 64562 2018- Hidalgo County Sheriff's Office (1100) U. 64564 2018 - Nuisance Abatement Division (1100) V. 64567 2018 - Fire Marshal (1100) W. 64569 2018 - Constable Pct. 2 (1100) X. 64574 2018 - Co. Wide Adm (1100) Y. 64531 2018 - 430th DC (1100) 4. 2018 Interdepartmental Transfers: A. 64642 TXDOT-Pct 2 Regional Linear Park Prj (1315): Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 Nolana Loop (FM1426-FM907), program no. 136, to TxDOT Pct 2 Regional Linear Park Project, program no. 110, in the amount of $225,176.25 to fund project expenditures. B. 64633 CO2017-Pct 4 Tex-Mex (Valverde-Tower) (1351): Approval of 2018 interdepartmental transfer from Pct.4 Mechanic Shop (program 193) to Pct.4 Tex-Mex Rd. (program 209) in the amount of $314,965.00. C. 64628 Pct 4 CRC (1100): Approval of 2018 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 CRC (program 077) in the amount of $1,000.00. D. 64601 Approval of 2018 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Emergency Srv (program 187) in the amount of $1,150.00. E. 64575 CCL#1 (1100): Approval of 2018 Interdepartmental transfer from Co Wide Adm to CCL#1 in the amount of $2,359.85 to fund judge's chair. F. 64556 CO2017-Pct 1 New Tax Office Substation (1351): Approval of interdepartmental transfer from CO2017 Facilities Management Tax Office Building to CO2017 Pct 1 New Tax Office Substation in the amount of $200,000.00. 5. Planning Department: A. 64576 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 64417 District Clerk fee report for the month of March 2018 - $566,628.47 7. Executive Office: A. 64641 Approval of 457 plan hardship withdrawal request for employee #059358 8. Membership Dues/Certifications: A. 64471 Elections Dept. (1100): Requesting approval to pay the 2018 Elections Center Blue Membership dues in the total amount of $200.00 for Yvonne Ramon, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor. B. 64428 Fire Marshal: Requesting approval of membership renewal for the National Fire Protection Association in the amount of $175.00 for one year to be used by the Fire Marshal's Office as a guideline and reference source for fire codes and technical standards (REQ# 370150) 9. Budget & Management: B. Interfund transfers: 1. 64639 TxDOT Pct 2 Regional Park Prj (1315): Approval of 2018 interfund transfer from CO2016-Pct 2 Regional Park Prj (fund 1350) to TxDOT Pct 2 Regional Park Prj (fund 1315) in the amount of $171,714.63 to fund project expenditures. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 64021 Treasurer's: 1. Requesting approval of the equipment purchase agreement to upgrade the existing Security Monitoring System in the amount of $ 330.00. 2. Requesting approval to enter into a 36 month Commercial Alarm Monitoring Agreement in the amount of $360.00 per year commencing 6/1/18 with Superior Alarms thru [awarded vendor Buyboard co-op contract# 493-15], with authority for County Judge to execute agreements, for the following location: 2802 S. Closner Edinburg, Texas. Subject to compliance with all required/statutory documentation. B. 64632 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 370838 with B2Z Engineering, LLC in the amount of $314,965.00 for the engineering services required to proceed with Tex-Mex Road. C. 64612 County Court at Law # 5: Requesting approval to enter into a 36 month service maintenance and supplies agreement for their (1) county owned copier model #SP4510DN through vendor Ricoh USA/GE Ricoh USA contract DIR-TSO-3041. E. 64481 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Hot Mix-Cold Laid" - RFB No.: 2018-101-00-00-FAZ, including re-advertising if/when necessary and/or required. F. 64443 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for Hidalgo County-"Hauling Service of All Road Materials" - RFB No.: 2018-105-00-00-TDL, including the re-advertisement if and when required. G. 64479 Requesting approval to enter into a 36 month copier lease for County Judge's Office. REQ# Vendor Lease Length Model Monthly Payment 00369534 Kyocera Document Solutions America, Inc. 36 months TASKalfa 3252ci $216.21 H. 64441 Action to Add/Delete Fuel Cards/Users listed below including, but limited to: 1. Hidalgo County Sheriff's Office - Delete Fuel Card /User 2. Hidalgo County Sheriff's Office - Add Fuel Card User 3. Hidalgo County Health and Human Services - Add Fuel Card Users 4. Hidalgo County Planning Department - Delete Fuel Card User 5. Hidalgo County Head Start Program - Add Fuel Card User
64559 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 1-15, 2018 in the amount of $51,263.36 and requesting approval of wire transfer.
64416 Acceptance and approval to exercise the County's option to utilize the first (1st) [of two (2) one year renewal options allowed] under contract C-17-059-07-11-[with same rates, terms and conditions] with vendor, CTC Distributing, Ltd. for the provision of "Off Premises Record Storage, Pick-up, Retrieval Delivery and Shredding Services" effective 08-11-18 through 08-12-19.
Community Service Agency: A. 64414 1. Presentation of check from Direct Energy, LP in the amount of $453,595 to the Neighbor to Neighbor Fund, for the benefit of Hidalgo County Residents for utility assistance. The amount listed is for the combined amount provided to the residents of Hidalgo County over the last 5 years. 2. Authorization to accept and allocate PY 2018 allocation of $36,000 Neighbor to Neighbor Funds. B. 64532 Discussion and possible action to authorize Hidalgo County Community Service Agency to enter into an agreement with Superior HealthPlan for the general support of smoke detectors for families in the La Blanca, Edcouch-Elsa Areas, with authorization for Jaime Longoria to sign any and all pertinent documents, as recommendation of Hidalgo County CSA Advisory Board. 1. Authorization to accept and allocate $5,000 to the CSA Local Fund. C. 64461 Discussion regarding upcoming public forums for the purpose of soliciting input for the 2018 Community Needs Assessment.
Executive Office: Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting
County Judge's Office: A. 64589 Consideration and approval of a proclamation declaring the week of April 30 through May 4 as Jury Appreciation Week.
District Attorney's Office: A. 64590 Requesting authorization and approval to purchase promotional items as a public purpose pursuant to the Tex. Const. Art. 3 Sec. 52.
District Clerk - Laura Hinojosa: A. 64370 Discussion, consideration and approval of changing the fee for noncertififed copies of records (hardcopy and electronic format) from the current $1.00 per page to $.15 per page, pursuant to Gov't. Code, Sec. 51.318(b)(8).
Sheriff's Office: A. 64390 2016 Operation Stonegarden (1284): Authorization and approval to submit a budget amendment (FRAG) and Price Act Waiver in reference to Operation Stonegarden 2016. B. 64561 1. Pursuant to Tx. Local Gov't. Code, Subchapter D-263.151(2)(A) &/or (B), declaration of Asset No: 038708 issued firearm [as further detailed in supporting documentation contained herein] as "Surplus" for the purpose of disposition [as permitted by Gov't Code 614]; 2. Pursuant to Gov't Code, Section 614, [permitting a peace officer retiring from a governmental entity to purchase their assigned firearm] requesting that Hidalgo County Commissioner's Court approve the value of Lieutenant Tomas Garza's issued firearm at the Fixed Asset Value [supporting documentation attached] at $50.88. C. 64572 1. Authorization and approval to purchase fifty-one (51) new cell phone line additions through the County's membership/participation with Contract: DIR-TSO-3420 with AT&T. 2. Authorization and approval to migrate ninety-one (91) existing cell phone lines from Verizon to AT&T. 3. Authorization and approval to activate the following cell phone plan: Unlimited Enhanced for Smartphones which includes Unlimited Talk, UNL Text, UNL Data, UNL Enchanced Push to Talk, UNL Mobile to Mobile, UNL Hotspot and Tethering and Basic Airwatch or Mobile Iron license for one-hundred forty-two phones (51+91) @ a monthly rate of $49.99. Estimated monthly rate for 142 phones: $7,098.58.
Constable Pct. #2: A. 64583 Constable Pct. #2 (1284): 1. Authorization and approval to apply for the Operation Stonegarden 2017 (OPSG) grant with the Office of the Governor's Homeland Security Division (HSGD), thru egrants. 2. Authorization and approval for the County Judge, as authorized official, to e-sign the application form and related documents under egrants. 3. Approval of Resolution for OPSG 2017 Grant to designate Judge Ramon Garcia as grantee's authorized offical and to sign required document (grant period: January 01, 2018 to August 31, 2019)
64611 Appointment of member to the Hidalgo County Housing Authority Board by Pct. #2 & Pct. #3 for May 4, 2018 - May 4, 2020 term
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 64640 1. Approval of the updated and corrected Classification and Compensation Plan revised Salary Schedules effective 04/30/2018. 2. Approval of the updated and corrected (CCP) Classified Positions List. C. 64470 HIDTA Chapter 59: 1. Approval of the following personnel actions, effective 04/30/18: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary/ Allowance Proposed Budgeted Salary/ Allowance Create Allowance Slot to Provide Longevity 270-003 0014 Criminal Investigator II $61,800.00 $61,800.00 270-011 A042 $0.00 $540.00 2. Approval of intradepartmental transfer. D. 64631 Sheriff (1100): 1. Approval of the following personnel actions, effective next full pay period 4/30/2018: Action Dept./Prg. Slot # Position Title Current Allowance Proposed Allowance Net Change Delete Clothing Allowance 280-001 0054 Senior Deputy Sheriff Step IV $500.00 $0.00 ($500.00) Add Clothing Allowance 280-001 0209 Deputy Sheriff Step I $0.00 $500.00 $500.00 Total $0.00
Urban County: A. 64521 1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(7); (a) “items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies”. 2. Approval of a “Sole Source Declaration” for ZoomGrants with authority to purchase a federal grant online application management solution; including subscription, program fees, account activation and present, future accessories to be used by Urban County in the amount of $12,750.00; subject to compliance with HB 1295 [when and/or if applicable]. 3. Authorization to renew annual subscriptions on a yearly basis as needed. B. 64523 1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(7); (a) “items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies”. 2. Approval of a “Sole Source Declaration” for Happy Software, an MRI Software Company, with authority to purchase Rehab Pro Direct solution; including subscription, licenses, technical support, hosting, upgrades, setup, and present, future accessories to be used by Urban County Program in the amount of $3,550.00; subject to compliance with HB 1295 [if and when applicable]. Rehab Pro Direct, an All-in-One solution for managing residential rehabilitation programs, is the only one to integrate with ZoomGrants. 3. Authorization to renew annual subscriptions, licensing and support services as needed. C. 64527 1. Subject to Compliance with HB 1295, when and if applicable, the Urban County Program is requesting approval to purchase AccuFund, a fund accounting software, from TLC Help, Inc. obtained through solicited quotes and demonstration of software functionality. The breakdown is as follows: AccFund Financial Software-5 Full Users, 10 Read-Only Users(Modules: General Ledger, Accounts Payable, Budgeting, Fixed Assets, Purchase Orders, Loan Tracking and more. $15,035.00 1st Year Annual Software Maintenance $ 4,030.00 Estimated Consulting Services-(Installation, Set-up, Configuration, Training, Pre-Sales consulting) Note: Data Conversion: General Ledger balances are included. Data conversion of history is not included but is available on an hourly basis at $185.00 per hour if needed. $16,650.00 Total $35,715.00 2. Approval to renew yearly software maintenance as long as the Urban County Program operates AccuFund and as long as the License Agreement, Terms & Conditions remain the same; continued software maintenance will be billed by AccuFund yearly.
Health & Human Services Department: A. 64603 Requesting approval to submit contract budget amendment request to the Texas Department of State Health Services to amend the Preventive Health and Health Services grant contract #537-17-0287-00001A. The purpose is to reallocate available funds. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. 64411 Approval to pay 2018 HEB Pharmacy claims for the Hidalgo County Indigent Health Care Pilot Program in the amount of $144.37, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor. 2. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Emergency Management: A. 64577 Discussion, consideration, and approval of Hidalgo County’s proposed Administrative Policy regarding Essential Employees and inclusion of proposed amendment of Chapter 2 of the Hidalgo County Civil Service Commission Rules related to the definition of “Essential Employee”.
Planning Department: A. 64579 1. Preliminary Approval with Variance Request a. Treviño Brothers Subdivision- Pct. 4 (Hector Treviño) (Valverde Road & Mile 15 North Road) No. of Lots: 2 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by natural perculation and surface run-off onto Valverde Road side ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Valverde Road. 2. Preliminary Approval a. A. Valadez #2 Subdivision- Pct. 4 (Adolfo Valadez) (Mile 20 North Road & Valverde Road) No. of Lots: 5 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation and surface run-off onto Mile 20 North Road side ditch. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Mile 20 North Road. b. Bellawoods Subdivision- Pct. 4 (Daniel Moffatt) (Benito Ramirez Road & Cesar Chavez Road) No. of Lots: 52 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by storm drainage pipe system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by City of Edinburg Paved: Yes, Benito Ramirez Road and 1 internal street to be paved. c. Del Rey Estates Unit 3 Subdivision- Pct. 4 (Kyndel W. Bennett) (Canton Road & Alamo Road) No. of Lots: 211 Single Family; 23 Commercial Flood Zone: B Drainage: Yes, Drainage will be provided by storm drainage pipe system and will discharge onto an existing drain ditch located ¼ mile north of Canton Road. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Canton Road and Alamo Road.7 internal streets to be paved. 3. Final Approval a. Universal Estates RL Subdivision- Pct. 4 (Rosa Maria A. Vigon) (Raul Longoria Road & Trenton Road) No. of Lots: 1 Commercial Flood Zone: B Drainage: Yes, Drainage will be provided by onsite detention ponds with a 8” pvc connection into an existing type “A” inlet along Raul Longoria Road (F.M. 1426). ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by City of Edinburg Paved: Yes, Raul Longoria Road. b. Fuentes Legacy Subdivision- Pct. 1 (Antonia Fuentes) (Black Street & Adam Street) No. of Lots: 2 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation and surface run-off onto Black Street Road side ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Black Street. c. Brushline Estates Subdivision- Pct. 4 (Ferdinando Garcia) (Brushline Road & F.M. 2812) No. of Lots: 5 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation and surface run-off onto Brushline Road side ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Brushline Road. 4. Final Approval with Financial Guarantee a. Riviera Subdivision- Pct. 4 (Claudia Viera) (Skinner Road & Monte Cristo Road) No. of Lots: 2 Single Family Flood Zone: Property lies within Flood Zone: “X & AE” as per FEMA. A portion of Flood Zone “AE” has been removed via LOMR-F Case# 18-06-07-49a dated 2-07-2018 and revised to Zone “X” shaded BFE: 72.00. Drainage: Yes, Drainage will be provided by natural perculation on large lot and surface run-off onto Skinner Road side ditch. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF for Lot 1 has been installed and Lot 2 has been escrowed. Paved: Yes, Skinner Road. *Final Approval with Cash Deposit in the amount of $1,500.00 for 1 OSSF.
Precinct #4 - Comm. Palacios: A. 64625 Status update on Renovations at J.R. Milo Ponce Park Project
Budget & Management: A. 64610 Approval of medical coverage for the temporary employees listed below as per the Affordable Care Act (ACA) IRS Code Section 4980H - Shared responsibility for employers regarding health insurance. 1. E#205320 effective 6/1/18 2. E#221007 effective 6/1/18 B. Budget Appropriations: 1. 64608 Pct 1 ICA Midway Rd (1200): A. Approval of certification of revenues as certified by the County Auditor for revenues received from cities of Donna and Weslaco for the Midway Road project B. Approval of 2018 appropriation of funds into Pct.1 Midway Road project in the total amount of $387,646.90 2. 64424 CO2016-New Courthouse (1350): a. Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings. b. Approval of 2018 appropriation of funds in the amount of $127,498.17 into CO2016-New Courthouse. 3. 64419 Pct 1 M6W (1303/1315): a. Approval of certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No.1 for 3rd Annual payment relating to the reimbursement of professional service expenses for the J-09 Drain Project. b. Approval of appropriation and interfund transfer in the amount of $250,000.00 to fund TXDOT Pct 1 Mile 6 West project.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 64627 Acceptance and Approval of the Hidalgo County-Procedures for Selection and Contracting with Professional Service Providers for Federal Road Projects as drafted by the Purchasing Dept. and reviewed and approved by TXDOT Pharr District with final review as to form by legal counsel, Atlas/Hall & Rodriguez. 2. 64584 A. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, 262.024(C): '......a state agency of this state....'; B. Pursuant to Texas Human Resources Code establishes procedures for the State Use Program, Title 40, Tx. Administrative Code, Ch. 806 for the Texas Workforce Commission's through Texas Industries for Blind and Handicapped-TIBH's Community Rehabilitation Program-CPR [detailed in supporting documentation herein] to approve a contract between Hidalgo County and CPR, RGR Industries, Inc. for the provision of: Turnkey Solutions for materials/installation of Guardrails and Related Supplies and subject to compliance with statutory documents such as form 1295 if/when applicable. 3. 64586 a. Presentation of scoring grid (for the purpose of CC qualifying the responses received so as to continue the CMAR process for RFQ/P No. 2018-023-02-07-LHS: “Construction Manager at Risk (CMAR) for Construction of Memorial Park Ph. I." in Precinct No. 4.: Respondents Name Evaluator 1 Score/Rank Evaluator 2 Score/Rank Evaluator 3 Score/Rank Evaluator 4 Score/Rank Evaluator 5 Score/Rank Sum of Evaluators Rankings Final Rank Holchemont LTD 66.4 62 62 65.9 62 318.3 Granchelli Construction 55.5 57.6 57.9 59.6 31 261.60 b. Authority to commence the negotiation process with the qualified/ranked firm by the following selected/designated parties [HCCC to list names with B2Z Engineering/The Warren Group leading] with the Purchasing Department as a facilitator for the purpose of a letter of engagement/contract with construction manager at risk for the construction of The Memorial Park Phase I. c. Presentation of the monthly report by project manager, B2Z Engineering, of the "Construction of the New Memorial Park Phase I." B. Pct. 1 1. 64581 Discussion, consideration and action on final negotiated AIA Document form B-133-2014 Agreement between Hidalgo County [Owner] and ROFA [Architect] for the design and construction of Pct. #1's Tax Substation subject to legal counsel's final review and approval as to form. 2. 64620 A. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Elsa for road reconstruction improvement project of Mile 17 1/2 consisting of a portion of Mile 17 1/2 road beginning 125 feet west from FM 88 on Mile 17 1/2 ending at FM 88. Resuming east of FM 88 for a total of 125 feet [were the road is interconnects with part of the county road]. B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreements in their desires to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the “Work”) by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City. 3. 64599 Pct. 1 is requesting approval of the Second Amendment to Interlocal Agreement between the City of Elsa for the road overlay improvements project of Mile 17 1/2. 4. 64592 Pct. 1 is requesting approval to accept the following assets as a donation from Drainage District No. 1 to HC Precinct 1: 1999 GMC 1500 Pick Up Truck Vin# 1GTEK14T2XE508509, valued at $2,088.00. 5. 64571 Pct. 1 is requesting acceptance and approval of Supplemental No. 1 for L&G Consulting Engineers, Contract No. C-17-103-05-30 resulting in Additional Survey work, Additional Signal Design Work, Reduced ROW Re-Appraisals/ Reviews, Additional PS&E (with an estimated cost increase of $64,359.00) for services under Work Authorization No. 2 for the Pct 1 Mile 6 Project. C. Pct. 2 1. 64634 a. Acceptance and approval of Work Authorization No. 10 (with an estimated cost of $681,297.07) as submitted by project engineer, L&G Consulting Engineers, to provide PS&E and other design related services for the Pct 2 Regional Linear Park Project ~ Section 2 (Ridge Rd to Hall Acres) through Contract # C-15-046-03-03; b. Pursuant to contract with L&G Engineering (Article 14), a request for approval by engineer to permit the subcontracting of Ergonomic Transportation Solutions, Inc., in connection with C-15-046-03-03, Work Authorization No. 10 for the Pct 2 Regional Linear Park Project ~Section 2. D. Pct. 4 1. 64606 Requesting approval of Work Authorization #4 in the amount of $314,965.00 under the current "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for the provision of "engineering services" for: Environmental, Public Involvement, Schematic, Hydrologic, Pavement Design, PS&E, and Utilities, Uncontrolled Mapping & Office Surveys for "Tex-Mex Road" located in Hidalgo County Precinct 4. 2. 64573 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a "professional services"; b. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded/evaluated through the County’s approved “pool” of Engineering Firms for (On Call) Professional Engineering Services for to provisions of: "Buildings Repairs, Renovations, Alterations, Additions and/or Other related Services to County Owned Buildings“ for projects located within Hidalgo County Precinct No. 4; ENGINEERING FIRMS: Firm HALFF & ASSOCIATES, INC. GONZALEZ DE LA GARZA, LLC LANDTECH, INC. Score 97 95 93 Ranked c. Authority for the Purchasing Department to negotiate a Professional Services Agreement for (On Call)-Engineering Services for the provisions of: "Buildings Repairs, Renovations, Alterations, Additions and/or Other related Services to County Owned Buildings" for projects located within Hidalgo County Precinct 4, with the No. 1 ranked firm ____________________________ . d. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a "professional services"; e. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded/evaluated through the County’s approved “pool” of Appraisal Firms for: "Multiple" Professional Appraisal Services (On Call) Agreements for projects located within Hidalgo County Precinct No. 4; APPRAISAL FIRMS: Firm LEONEL GARZA JR. & ASSOCIATES, INC. PAUL HORNSBY & COMPANY SOUTHMOST APPRAISAL & COURT WITNESS Score 96 94 92 Ranked Firm APPRAISAL HAUS PROFESSIONAL APPRAISAL SERVICES THE REAL ESTATE CENTER Score 98 96 92 Ranked f. Authority for the Purchasing Department to negotiate "multiple" (On Call) Professional Services Agreement (s) for the purposes of: "Appraisal Services" for projects located within Hidalgo County Precinct 4, with the (multiple) ranked firms: ______________________________________ & _________________________________. g. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a "professional services"; h. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded & evaluated through the County’s approved “pool” of Appraisal Firms for (On Call) Professional "Appraisal REVIEW Services" for projects located within Hidalgo County Precinct No. 4; APPRAISAL REVIEW FIRMS: Firms PROFESSIONAL APPRAISAL SERVICES, INC. PAUL HORNSBY & COMPANY SOUTHMOST APPRAISAL & COURT WITNESS Scores 96 94 92 Ranking i. Authority for the Purchasing Department to negotiate a Professional Services Agreement for the purposes of (On Call) "Appraisal REVIEW Services" for projects located within Hidalgo County Precinct 4, with the No. 1 ranked firm ____________________________ . j. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; k. Presentation of scoring grid (for the purpose of ranking by CC) firms graded/evaluated through the County’s approved “pool” of professional surveying services for: (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4: SURVEYING FIRMS Firm R.O.W. Surveying Services LJA SURVEYING DOUCET & ASSOCIATES Scores 97 95 93 Ranking by CC l. Authority for the Purchasing Department to negotiate a professional services agreement for (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4, commencing with the No. 1 ranked firm: _________________________ . E. Health & Human Services Dept. 1. 64529 A. Approval of the sixty (60) day grace extension [as provided under E-17-106] with UTRGV for the provision of "Substance Abuse Treatment & Primary Care Services of Adolescents" under the same rates, terms and conditions so as to have no lapse in services while the procurement process is completed and subject to compliance with insurance and HB1295 when and if required with effective date of: June 23, 2018 thru August 21, 2018. B. Requesting authority to advertise and approval of procurement packet as drafted and developed through Health & Human Services Department as attached hereto for: RFQ 2018-076-05-23-YZV F. Sheriff's Office 1. 64551 Action to appoint Evaluation Committee (as recommended on exhibit A of procurement packet) for Jail Lobby/Intake Kiosks & Deposit/Release Services for Hidalgo County Sheriff's Office.
Open Forum
21. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 64614 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Petunia. D. 64635 Hidalgo County v. U.S. Department of Commerce - Bureau of the Census 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
23. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 64616 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Petunia. D. 64636 Hidalgo County v. U.S. Department of Commerce - Bureau of the Census 26. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 64580 Requesting approval of closing documents for Parcel 3 & E-5 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents. 6. 64605 A. Requesting approval/authorization to Rescind action taken by the Board on April 17, 2018 (AI-64490) to award the project: "J-09 Drain Improvements Phase II -Roadway & Field Crossing (RFB# HCDD1-18-015-03-28), to Mor-Wil, LLC, due to vendor reported a mistake on bid submitted. B. Requesting approval to accept bid and award a Construction Contract to second lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-015-03-28, “J-09 Drain Improvements Phase II -Roadway & Field Crossings" in the total amount $516,587.00, to Rigney Construction, LLC, as recommended by project engineer TEDSI Infrastructure Group. (subject to Legal Approval and Compliance with HB1295). C. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 7. 64624 Approval of budget amendment adjustment to the Capital Projects Fund 133-2013 Bond Series available balance in the 2018 budget as approved on February 20, 2018 with Agenda Item No. 63788. 8. 64629 A. Approval of Budget Amendment to transfer out $650,000 from the District's General Fund to Capital Project's fund 130 building account, as needed for the award of construction contract for the District's Administrative Building. B. Approval of Budget Amendment from Capital Project Fund 133- 2013 Bond Projects to transfer out of the contingencies account $2,352,000 into the J-09, East Donna Drain, Rado, and Precinct 1 Rural Drainage Developments Projects. 9. 64615 Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 2, for Contract No. C-17-014-06-27 "Delta Regional Water Management Project" with L&G Consulting Engineers, Inc., to reflect additional scope of services, shift of previously approved proposal fees to cover the cost of the additional services, and updated work schedule. 10. 64623 A. In accordance with Water Code Section 49.057 and Subchapter A of Government Code, Section 2254, requesting approval to select and award the firm of _______________for the provision of professional legal services / representation in connection with Hidalgo County Drainage District No. 1 v. Integ Corporation, et. al. Appellate cause no. 13-18-00123CV and authority to submit letter of engagement (subject to compliance with HB 1295) B. In accordance with Water Code Section 49.057 and Subchapter A of Government Code, Section 2254, requesting approval to select and award the firm of _______________for the provision of professional legal services / representation in connection with on-going litigation and to pursue all remedies available to the District regarding Hidalgo County Drainage District No. 1 v. Integ Corporation, et. al. and authority to submit letter of engagement (subject to compliance with HB 1295) C. Discussion, consideration and action on an Order authorizing legal service for Litigation with __________________. D. Discussion, consideration and action on a Contract authorizing legal services for Litigation with ________________. 11. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 64617 Discussion of Attorney-Client privileged information with respect to professional legal services for Hidalgo County Drainage District No. 1 v. Integ Corporation et.al. and Appellate Cause No. 13-18-00123-CV. 12. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation C. 64622 Discussion of Attorney-Client privileged information with respect to professional legal services for Hidalgo County Drainage District No. 1 v. Integ Corporation et.al. and Appellate Cause No. 13-18-00123-CV. 13. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 14. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 15. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 64652 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report 3. 2018 Intradepartmental Transfers: A. 64558 2018 - 93rd DC (1100) B. 64637 2018 - Pct. 3 Rd. Maint. (1200) C. 64638 2018 - Pct. 3 Sanitation (1100) D. 64609 2018 - J.P 5,1 (1100) E. 64602 2018 - Pct.4 Sanitation (1100) F. 64604 2018 - Pct.4 Road Maint (1200) G. 64600 2018 - HIDALGO CIHCP PILOT PROGRAM (1100) H. 64597 2018 - Probate Court (1243) I. 64578 2018 - Human Resources (1100) J. 64588 2018 - Constable Precinct 4 (1100) K. 64547 2018 - Election (1100) L. 64550 2018 - Pct. 1 R&B (1200) M. 64549 2018 - Constable Pct. 3 (1100) N. 64552 2018 - JP 4,2 (1100) O. 64554 2018 - Sheriff's Office OPSG (1284) P. 64619 2018 - Health & Human Services Dept. / IMM (1293) Q. 64546 2018 - Health & Human Services Dept. / PHPR (1293) R. 64548 2018 - Health & Human Services Dept. / IMM (1293) S. 64560 2018 - Health & Human Services Dept. / VC (1293) T. 64562 2018- Hidalgo County Sheriff's Office (1100) U. 64564 2018 - Nuisance Abatement Division (1100) V. 64567 2018 - Fire Marshal (1100) W. 64569 2018 - Constable Pct. 2 (1100) X. 64574 2018 - Co. Wide Adm (1100) Y. 64531 2018 - 430th DC (1100) 4. 2018 Interdepartmental Transfers: A. 64642 TXDOT-Pct 2 Regional Linear Park Prj (1315): Approval of 2018 interdepartmental transfer from TxDOT-Pct 2 Nolana Loop (FM1426-FM907), program no. 136, to TxDOT Pct 2 Regional Linear Park Project, program no. 110, in the amount of $225,176.25 to fund project expenditures. B. 64633 CO2017-Pct 4 Tex-Mex (Valverde-Tower) (1351): Approval of 2018 interdepartmental transfer from Pct.4 Mechanic Shop (program 193) to Pct.4 Tex-Mex Rd. (program 209) in the amount of $314,965.00. C. 64628 Pct 4 CRC (1100): Approval of 2018 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 CRC (program 077) in the amount of $1,000.00. D. 64601 Approval of 2018 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Emergency Srv (program 187) in the amount of $1,150.00. E. 64575 CCL#1 (1100): Approval of 2018 Interdepartmental transfer from Co Wide Adm to CCL#1 in the amount of $2,359.85 to fund judge's chair. F. 64556 CO2017-Pct 1 New Tax Office Substation (1351): Approval of interdepartmental transfer from CO2017 Facilities Management Tax Office Building to CO2017 Pct 1 New Tax Office Substation in the amount of $200,000.00. 5. Planning Department: A. 64576 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 64417 District Clerk fee report for the month of March 2018 - $566,628.47 7. Executive Office: A. 64641 Approval of 457 plan hardship withdrawal request for employee #059358 8. Membership Dues/Certifications: A. 64471 Elections Dept. (1100): Requesting approval to pay the 2018 Elections Center Blue Membership dues in the total amount of $200.00 for Yvonne Ramon, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor. B. 64428 Fire Marshal: Requesting approval of membership renewal for the National Fire Protection Association in the amount of $175.00 for one year to be used by the Fire Marshal's Office as a guideline and reference source for fire codes and technical standards (REQ# 370150) 9. Budget & Management: B. Interfund transfers: 1. 64639 TxDOT Pct 2 Regional Park Prj (1315): Approval of 2018 interfund transfer from CO2016-Pct 2 Regional Park Prj (fund 1350) to TxDOT Pct 2 Regional Park Prj (fund 1315) in the amount of $171,714.63 to fund project expenditures. 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 64021 Treasurer's: 1. Requesting approval of the equipment purchase agreement to upgrade the existing Security Monitoring System in the amount of $ 330.00. 2. Requesting approval to enter into a 36 month Commercial Alarm Monitoring Agreement in the amount of $360.00 per year commencing 6/1/18 with Superior Alarms thru [awarded vendor Buyboard co-op contract# 493-15], with authority for County Judge to execute agreements, for the following location: 2802 S. Closner Edinburg, Texas. Subject to compliance with all required/statutory documentation. B. 64632 Pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy, requesting approval of REQ# 370838 with B2Z Engineering, LLC in the amount of $314,965.00 for the engineering services required to proceed with Tex-Mex Road. C. 64612 County Court at Law # 5: Requesting approval to enter into a 36 month service maintenance and supplies agreement for their (1) county owned copier model #SP4510DN through vendor Ricoh USA/GE Ricoh USA contract DIR-TSO-3041. E. 64481 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Hot Mix-Cold Laid" - RFB No.: 2018-101-00-00-FAZ, including re-advertising if/when necessary and/or required. F. 64443 Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for Hidalgo County-"Hauling Service of All Road Materials" - RFB No.: 2018-105-00-00-TDL, including the re-advertisement if and when required. G. 64479 Requesting approval to enter into a 36 month copier lease for County Judge's Office. REQ# Vendor Lease Length Model Monthly Payment 00369534 Kyocera Document Solutions America, Inc. 36 months TASKalfa 3252ci $216.21 H. 64441 Action to Add/Delete Fuel Cards/Users listed below including, but limited to: 1. Hidalgo County Sheriff's Office - Delete Fuel Card /User 2. Hidalgo County Sheriff's Office - Add Fuel Card User 3. Hidalgo County Health and Human Services - Add Fuel Card Users 4. Hidalgo County Planning Department - Delete Fuel Card User 5. Hidalgo County Head Start Program - Add Fuel Card User
64559 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 1-15, 2018 in the amount of $51,263.36 and requesting approval of wire transfer.
64416 Acceptance and approval to exercise the County's option to utilize the first (1st) [of two (2) one year renewal options allowed] under contract C-17-059-07-11-[with same rates, terms and conditions] with vendor, CTC Distributing, Ltd. for the provision of "Off Premises Record Storage, Pick-up, Retrieval Delivery and Shredding Services" effective 08-11-18 through 08-12-19.
Community Service Agency: A. 64414 1. Presentation of check from Direct Energy, LP in the amount of $453,595 to the Neighbor to Neighbor Fund, for the benefit of Hidalgo County Residents for utility assistance. The amount listed is for the combined amount provided to the residents of Hidalgo County over the last 5 years. 2. Authorization to accept and allocate PY 2018 allocation of $36,000 Neighbor to Neighbor Funds. B. 64532 Discussion and possible action to authorize Hidalgo County Community Service Agency to enter into an agreement with Superior HealthPlan for the general support of smoke detectors for families in the La Blanca, Edcouch-Elsa Areas, with authorization for Jaime Longoria to sign any and all pertinent documents, as recommendation of Hidalgo County CSA Advisory Board. 1. Authorization to accept and allocate $5,000 to the CSA Local Fund. C. 64461 Discussion regarding upcoming public forums for the purpose of soliciting input for the 2018 Community Needs Assessment.
Executive Office: Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting
County Judge's Office: A. 64589 Consideration and approval of a proclamation declaring the week of April 30 through May 4 as Jury Appreciation Week.
District Attorney's Office: A. 64590 Requesting authorization and approval to purchase promotional items as a public purpose pursuant to the Tex. Const. Art. 3 Sec. 52.
District Clerk - Laura Hinojosa: A. 64370 Discussion, consideration and approval of changing the fee for noncertififed copies of records (hardcopy and electronic format) from the current $1.00 per page to $.15 per page, pursuant to Gov't. Code, Sec. 51.318(b)(8).
Sheriff's Office: A. 64390 2016 Operation Stonegarden (1284): Authorization and approval to submit a budget amendment (FRAG) and Price Act Waiver in reference to Operation Stonegarden 2016. B. 64561 1. Pursuant to Tx. Local Gov't. Code, Subchapter D-263.151(2)(A) &/or (B), declaration of Asset No: 038708 issued firearm [as further detailed in supporting documentation contained herein] as "Surplus" for the purpose of disposition [as permitted by Gov't Code 614]; 2. Pursuant to Gov't Code, Section 614, [permitting a peace officer retiring from a governmental entity to purchase their assigned firearm] requesting that Hidalgo County Commissioner's Court approve the value of Lieutenant Tomas Garza's issued firearm at the Fixed Asset Value [supporting documentation attached] at $50.88. C. 64572 1. Authorization and approval to purchase fifty-one (51) new cell phone line additions through the County's membership/participation with Contract: DIR-TSO-3420 with AT&T. 2. Authorization and approval to migrate ninety-one (91) existing cell phone lines from Verizon to AT&T. 3. Authorization and approval to activate the following cell phone plan: Unlimited Enhanced for Smartphones which includes Unlimited Talk, UNL Text, UNL Data, UNL Enchanced Push to Talk, UNL Mobile to Mobile, UNL Hotspot and Tethering and Basic Airwatch or Mobile Iron license for one-hundred forty-two phones (51+91) @ a monthly rate of $49.99. Estimated monthly rate for 142 phones: $7,098.58.
Constable Pct. #2: A. 64583 Constable Pct. #2 (1284): 1. Authorization and approval to apply for the Operation Stonegarden 2017 (OPSG) grant with the Office of the Governor's Homeland Security Division (HSGD), thru egrants. 2. Authorization and approval for the County Judge, as authorized official, to e-sign the application form and related documents under egrants. 3. Approval of Resolution for OPSG 2017 Grant to designate Judge Ramon Garcia as grantee's authorized offical and to sign required document (grant period: January 01, 2018 to August 31, 2019)
64611 Appointment of member to the Hidalgo County Housing Authority Board by Pct. #2 & Pct. #3 for May 4, 2018 - May 4, 2020 term
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 64640 1. Approval of the updated and corrected Classification and Compensation Plan revised Salary Schedules effective 04/30/2018. 2. Approval of the updated and corrected (CCP) Classified Positions List. C. 64470 HIDTA Chapter 59: 1. Approval of the following personnel actions, effective 04/30/18: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary/ Allowance Proposed Budgeted Salary/ Allowance Create Allowance Slot to Provide Longevity 270-003 0014 Criminal Investigator II $61,800.00 $61,800.00 270-011 A042 $0.00 $540.00 2. Approval of intradepartmental transfer. D. 64631 Sheriff (1100): 1. Approval of the following personnel actions, effective next full pay period 4/30/2018: Action Dept./Prg. Slot # Position Title Current Allowance Proposed Allowance Net Change Delete Clothing Allowance 280-001 0054 Senior Deputy Sheriff Step IV $500.00 $0.00 ($500.00) Add Clothing Allowance 280-001 0209 Deputy Sheriff Step I $0.00 $500.00 $500.00 Total $0.00
Urban County: A. 64521 1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(7); (a) “items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies”. 2. Approval of a “Sole Source Declaration” for ZoomGrants with authority to purchase a federal grant online application management solution; including subscription, program fees, account activation and present, future accessories to be used by Urban County in the amount of $12,750.00; subject to compliance with HB 1295 [when and/or if applicable]. 3. Authorization to renew annual subscriptions on a yearly basis as needed. B. 64523 1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(7); (a) “items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies”. 2. Approval of a “Sole Source Declaration” for Happy Software, an MRI Software Company, with authority to purchase Rehab Pro Direct solution; including subscription, licenses, technical support, hosting, upgrades, setup, and present, future accessories to be used by Urban County Program in the amount of $3,550.00; subject to compliance with HB 1295 [if and when applicable]. Rehab Pro Direct, an All-in-One solution for managing residential rehabilitation programs, is the only one to integrate with ZoomGrants. 3. Authorization to renew annual subscriptions, licensing and support services as needed. C. 64527 1. Subject to Compliance with HB 1295, when and if applicable, the Urban County Program is requesting approval to purchase AccuFund, a fund accounting software, from TLC Help, Inc. obtained through solicited quotes and demonstration of software functionality. The breakdown is as follows: AccFund Financial Software-5 Full Users, 10 Read-Only Users(Modules: General Ledger, Accounts Payable, Budgeting, Fixed Assets, Purchase Orders, Loan Tracking and more. $15,035.00 1st Year Annual Software Maintenance $ 4,030.00 Estimated Consulting Services-(Installation, Set-up, Configuration, Training, Pre-Sales consulting) Note: Data Conversion: General Ledger balances are included. Data conversion of history is not included but is available on an hourly basis at $185.00 per hour if needed. $16,650.00 Total $35,715.00 2. Approval to renew yearly software maintenance as long as the Urban County Program operates AccuFund and as long as the License Agreement, Terms & Conditions remain the same; continued software maintenance will be billed by AccuFund yearly.
Health & Human Services Department: A. 64603 Requesting approval to submit contract budget amendment request to the Texas Department of State Health Services to amend the Preventive Health and Health Services grant contract #537-17-0287-00001A. The purpose is to reallocate available funds. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. 64411 Approval to pay 2018 HEB Pharmacy claims for the Hidalgo County Indigent Health Care Pilot Program in the amount of $144.37, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor. 2. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Emergency Management: A. 64577 Discussion, consideration, and approval of Hidalgo County’s proposed Administrative Policy regarding Essential Employees and inclusion of proposed amendment of Chapter 2 of the Hidalgo County Civil Service Commission Rules related to the definition of “Essential Employee”.
Planning Department: A. 64579 1. Preliminary Approval with Variance Request a. Treviño Brothers Subdivision- Pct. 4 (Hector Treviño) (Valverde Road & Mile 15 North Road) No. of Lots: 2 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by natural perculation and surface run-off onto Valverde Road side ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Valverde Road. 2. Preliminary Approval a. A. Valadez #2 Subdivision- Pct. 4 (Adolfo Valadez) (Mile 20 North Road & Valverde Road) No. of Lots: 5 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation and surface run-off onto Mile 20 North Road side ditch. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Mile 20 North Road. b. Bellawoods Subdivision- Pct. 4 (Daniel Moffatt) (Benito Ramirez Road & Cesar Chavez Road) No. of Lots: 52 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by storm drainage pipe system and detention will be provided by widening the existing drain ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by City of Edinburg Paved: Yes, Benito Ramirez Road and 1 internal street to be paved. c. Del Rey Estates Unit 3 Subdivision- Pct. 4 (Kyndel W. Bennett) (Canton Road & Alamo Road) No. of Lots: 211 Single Family; 23 Commercial Flood Zone: B Drainage: Yes, Drainage will be provided by storm drainage pipe system and will discharge onto an existing drain ditch located ¼ mile north of Canton Road. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Canton Road and Alamo Road.7 internal streets to be paved. 3. Final Approval a. Universal Estates RL Subdivision- Pct. 4 (Rosa Maria A. Vigon) (Raul Longoria Road & Trenton Road) No. of Lots: 1 Commercial Flood Zone: B Drainage: Yes, Drainage will be provided by onsite detention ponds with a 8” pvc connection into an existing type “A” inlet along Raul Longoria Road (F.M. 1426). ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Sanitary Sewer provided by City of Edinburg Paved: Yes, Raul Longoria Road. b. Fuentes Legacy Subdivision- Pct. 1 (Antonia Fuentes) (Black Street & Adam Street) No. of Lots: 2 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation and surface run-off onto Black Street Road side ditch. ETJ: Yes, approved by the City of Weslaco. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Black Street. c. Brushline Estates Subdivision- Pct. 4 (Ferdinando Garcia) (Brushline Road & F.M. 2812) No. of Lots: 5 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation and surface run-off onto Brushline Road side ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Brushline Road. 4. Final Approval with Financial Guarantee a. Riviera Subdivision- Pct. 4 (Claudia Viera) (Skinner Road & Monte Cristo Road) No. of Lots: 2 Single Family Flood Zone: Property lies within Flood Zone: “X & AE” as per FEMA. A portion of Flood Zone “AE” has been removed via LOMR-F Case# 18-06-07-49a dated 2-07-2018 and revised to Zone “X” shaded BFE: 72.00. Drainage: Yes, Drainage will be provided by natural perculation on large lot and surface run-off onto Skinner Road side ditch. ETJ: No, Rural Area Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF for Lot 1 has been installed and Lot 2 has been escrowed. Paved: Yes, Skinner Road. *Final Approval with Cash Deposit in the amount of $1,500.00 for 1 OSSF.
Precinct #4 - Comm. Palacios: A. 64625 Status update on Renovations at J.R. Milo Ponce Park Project
Budget & Management: A. 64610 Approval of medical coverage for the temporary employees listed below as per the Affordable Care Act (ACA) IRS Code Section 4980H - Shared responsibility for employers regarding health insurance. 1. E#205320 effective 6/1/18 2. E#221007 effective 6/1/18 B. Budget Appropriations: 1. 64608 Pct 1 ICA Midway Rd (1200): A. Approval of certification of revenues as certified by the County Auditor for revenues received from cities of Donna and Weslaco for the Midway Road project B. Approval of 2018 appropriation of funds into Pct.1 Midway Road project in the total amount of $387,646.90 2. 64424 CO2016-New Courthouse (1350): a. Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings. b. Approval of 2018 appropriation of funds in the amount of $127,498.17 into CO2016-New Courthouse. 3. 64419 Pct 1 M6W (1303/1315): a. Approval of certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No.1 for 3rd Annual payment relating to the reimbursement of professional service expenses for the J-09 Drain Project. b. Approval of appropriation and interfund transfer in the amount of $250,000.00 to fund TXDOT Pct 1 Mile 6 West project.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 64627 Acceptance and Approval of the Hidalgo County-Procedures for Selection and Contracting with Professional Service Providers for Federal Road Projects as drafted by the Purchasing Dept. and reviewed and approved by TXDOT Pharr District with final review as to form by legal counsel, Atlas/Hall & Rodriguez. 2. 64584 A. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, 262.024(C): '......a state agency of this state....'; B. Pursuant to Texas Human Resources Code establishes procedures for the State Use Program, Title 40, Tx. Administrative Code, Ch. 806 for the Texas Workforce Commission's through Texas Industries for Blind and Handicapped-TIBH's Community Rehabilitation Program-CPR [detailed in supporting documentation herein] to approve a contract between Hidalgo County and CPR, RGR Industries, Inc. for the provision of: Turnkey Solutions for materials/installation of Guardrails and Related Supplies and subject to compliance with statutory documents such as form 1295 if/when applicable. 3. 64586 a. Presentation of scoring grid (for the purpose of CC qualifying the responses received so as to continue the CMAR process for RFQ/P No. 2018-023-02-07-LHS: “Construction Manager at Risk (CMAR) for Construction of Memorial Park Ph. I." in Precinct No. 4.: Respondents Name Evaluator 1 Score/Rank Evaluator 2 Score/Rank Evaluator 3 Score/Rank Evaluator 4 Score/Rank Evaluator 5 Score/Rank Sum of Evaluators Rankings Final Rank Holchemont LTD 66.4 62 62 65.9 62 318.3 Granchelli Construction 55.5 57.6 57.9 59.6 31 261.60 b. Authority to commence the negotiation process with the qualified/ranked firm by the following selected/designated parties [HCCC to list names with B2Z Engineering/The Warren Group leading] with the Purchasing Department as a facilitator for the purpose of a letter of engagement/contract with construction manager at risk for the construction of The Memorial Park Phase I. c. Presentation of the monthly report by project manager, B2Z Engineering, of the "Construction of the New Memorial Park Phase I." B. Pct. 1 1. 64581 Discussion, consideration and action on final negotiated AIA Document form B-133-2014 Agreement between Hidalgo County [Owner] and ROFA [Architect] for the design and construction of Pct. #1's Tax Substation subject to legal counsel's final review and approval as to form. 2. 64620 A. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Elsa for road reconstruction improvement project of Mile 17 1/2 consisting of a portion of Mile 17 1/2 road beginning 125 feet west from FM 88 on Mile 17 1/2 ending at FM 88. Resuming east of FM 88 for a total of 125 feet [were the road is interconnects with part of the county road]. B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreements in their desires to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the “Work”) by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City. 3. 64599 Pct. 1 is requesting approval of the Second Amendment to Interlocal Agreement between the City of Elsa for the road overlay improvements project of Mile 17 1/2. 4. 64592 Pct. 1 is requesting approval to accept the following assets as a donation from Drainage District No. 1 to HC Precinct 1: 1999 GMC 1500 Pick Up Truck Vin# 1GTEK14T2XE508509, valued at $2,088.00. 5. 64571 Pct. 1 is requesting acceptance and approval of Supplemental No. 1 for L&G Consulting Engineers, Contract No. C-17-103-05-30 resulting in Additional Survey work, Additional Signal Design Work, Reduced ROW Re-Appraisals/ Reviews, Additional PS&E (with an estimated cost increase of $64,359.00) for services under Work Authorization No. 2 for the Pct 1 Mile 6 Project. C. Pct. 2 1. 64634 a. Acceptance and approval of Work Authorization No. 10 (with an estimated cost of $681,297.07) as submitted by project engineer, L&G Consulting Engineers, to provide PS&E and other design related services for the Pct 2 Regional Linear Park Project ~ Section 2 (Ridge Rd to Hall Acres) through Contract # C-15-046-03-03; b. Pursuant to contract with L&G Engineering (Article 14), a request for approval by engineer to permit the subcontracting of Ergonomic Transportation Solutions, Inc., in connection with C-15-046-03-03, Work Authorization No. 10 for the Pct 2 Regional Linear Park Project ~Section 2. D. Pct. 4 1. 64606 Requesting approval of Work Authorization #4 in the amount of $314,965.00 under the current "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for the provision of "engineering services" for: Environmental, Public Involvement, Schematic, Hydrologic, Pavement Design, PS&E, and Utilities, Uncontrolled Mapping & Office Surveys for "Tex-Mex Road" located in Hidalgo County Precinct 4. 2. 64573 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a "professional services"; b. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded/evaluated through the County’s approved “pool” of Engineering Firms for (On Call) Professional Engineering Services for to provisions of: "Buildings Repairs, Renovations, Alterations, Additions and/or Other related Services to County Owned Buildings“ for projects located within Hidalgo County Precinct No. 4; ENGINEERING FIRMS: Firm HALFF & ASSOCIATES, INC. GONZALEZ DE LA GARZA, LLC LANDTECH, INC. Score 97 95 93 Ranked c. Authority for the Purchasing Department to negotiate a Professional Services Agreement for (On Call)-Engineering Services for the provisions of: "Buildings Repairs, Renovations, Alterations, Additions and/or Other related Services to County Owned Buildings" for projects located within Hidalgo County Precinct 4, with the No. 1 ranked firm ____________________________ . d. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a "professional services"; e. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded/evaluated through the County’s approved “pool” of Appraisal Firms for: "Multiple" Professional Appraisal Services (On Call) Agreements for projects located within Hidalgo County Precinct No. 4; APPRAISAL FIRMS: Firm LEONEL GARZA JR. & ASSOCIATES, INC. PAUL HORNSBY & COMPANY SOUTHMOST APPRAISAL & COURT WITNESS Score 96 94 92 Ranked Firm APPRAISAL HAUS PROFESSIONAL APPRAISAL SERVICES THE REAL ESTATE CENTER Score 98 96 92 Ranked f. Authority for the Purchasing Department to negotiate "multiple" (On Call) Professional Services Agreement (s) for the purposes of: "Appraisal Services" for projects located within Hidalgo County Precinct 4, with the (multiple) ranked firms: ______________________________________ & _________________________________. g. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a "professional services"; h. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded & evaluated through the County’s approved “pool” of Appraisal Firms for (On Call) Professional "Appraisal REVIEW Services" for projects located within Hidalgo County Precinct No. 4; APPRAISAL REVIEW FIRMS: Firms PROFESSIONAL APPRAISAL SERVICES, INC. PAUL HORNSBY & COMPANY SOUTHMOST APPRAISAL & COURT WITNESS Scores 96 94 92 Ranking i. Authority for the Purchasing Department to negotiate a Professional Services Agreement for the purposes of (On Call) "Appraisal REVIEW Services" for projects located within Hidalgo County Precinct 4, with the No. 1 ranked firm ____________________________ . j. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; k. Presentation of scoring grid (for the purpose of ranking by CC) firms graded/evaluated through the County’s approved “pool” of professional surveying services for: (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4: SURVEYING FIRMS Firm R.O.W. Surveying Services LJA SURVEYING DOUCET & ASSOCIATES Scores 97 95 93 Ranking by CC l. Authority for the Purchasing Department to negotiate a professional services agreement for (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4, commencing with the No. 1 ranked firm: _________________________ . E. Health & Human Services Dept. 1. 64529 A. Approval of the sixty (60) day grace extension [as provided under E-17-106] with UTRGV for the provision of "Substance Abuse Treatment & Primary Care Services of Adolescents" under the same rates, terms and conditions so as to have no lapse in services while the procurement process is completed and subject to compliance with insurance and HB1295 when and if required with effective date of: June 23, 2018 thru August 21, 2018. B. Requesting authority to advertise and approval of procurement packet as drafted and developed through Health & Human Services Department as attached hereto for: RFQ 2018-076-05-23-YZV F. Sheriff's Office 1. 64551 Action to appoint Evaluation Committee (as recommended on exhibit A of procurement packet) for Jail Lobby/Intake Kiosks & Deposit/Release Services for Hidalgo County Sheriff's Office.
Open Forum
21. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 64614 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Petunia. D. 64635 Hidalgo County v. U.S. Department of Commerce - Bureau of the Census 22. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
23. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 64616 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Petunia. D. 64636 Hidalgo County v. U.S. Department of Commerce - Bureau of the Census 26. Adjourn