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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
April 24, 2018
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

Roll Call

Pledge of Allegiance

Prayer

Approval of Consent Agenda

County Judge's Office:

64589

Consideration and approval of a proclamation declaring the week of April 30 through May 4 as Jury Appreciation Week.

District Attorney's Office:

64590

Requesting authorization and approval to purchase promotional items as a public purpose pursuant to the Tex. Const. Art. 3 Sec. 52.

District Clerk - Laura Hinojosa:

64370

Discussion, consideration and approval of changing the fee for noncertififed copies of records (hardcopy and electronic format) from the current $1.00 per page to $.15 per page, pursuant to Gov't. Code, Sec. 51.318(b)(8).

Sheriff's Office:

64390

2016 Operation Stonegarden (1284):
Authorization and approval to submit a budget amendment (FRAG) and Price Act Waiver in reference to Operation Stonegarden 2016.

64561

1. Pursuant to Tx. Local Gov't. Code, Subchapter D-263.151(2)(A) &/or (B), declaration of Asset No: 038708 issued firearm [as further detailed in supporting documentation contained herein] as "Surplus" for the purpose of disposition [as permitted by Gov't Code 614];
2. Pursuant to Gov't Code, Section 614, [permitting a peace officer retiring from a governmental entity to purchase their assigned firearm] requesting that Hidalgo County Commissioner's Court approve the value of Lieutenant Tomas Garza's issued firearm at the Fixed Asset Value [supporting documentation attached] at $50.88.

64572

1. Authorization and approval to purchase fifty-one (51) new cell phone line additions through the County's membership/participation with Contract: DIR-TSO-3420 with AT&T.
2. Authorization and approval to migrate ninety-one (91) existing cell phone lines from Verizon to AT&T.
3. Authorization and approval to activate the following cell phone plan: Unlimited Enhanced for Smartphones which includes Unlimited Talk, UNL Text, UNL Data, UNL Enchanced Push to Talk, UNL Mobile to Mobile, UNL Hotspot and Tethering and Basic Airwatch or Mobile Iron license for one-hundred forty-two phones (51+91) @ a monthly rate of $49.99. Estimated monthly rate for 142 phones: $7,098.58.

Constable Pct. #2:

64583

Constable Pct. #2 (1284):
1. Authorization and approval to apply for the Operation Stonegarden 2017 (OPSG) grant with the Office of the Governor's Homeland Security Division (HSGD), thru egrants.
2. Authorization and approval for the County Judge, as authorized official, to e-sign the application form and related documents under egrants.
3. Approval of Resolution for OPSG 2017 Grant to designate Judge Ramon Garcia as grantee's authorized offical and to sign required document (grant period: January 01, 2018 to August 31, 2019)

10.

Executive Office:

Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting

64611

Appointment of member to the Hidalgo County Housing Authority Board by Pct. #2 & Pct. #3 for May 4, 2018 - May 4, 2020 term

11.

Human Resources:

Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed

64640

1. Approval of the updated and corrected Classification and Compensation Plan revised Salary Schedules effective 04/30/2018.
2. Approval of the updated and corrected (CCP) Classified Positions List.

64470

HIDTA Chapter 59:
1. Approval of the following personnel actions, effective 04/30/18:

Action	Dept./ Prg.	Slot #	Position Title	Current Budgeted Salary/ Allowance	Proposed Budgeted Salary/ Allowance
Create Allowance Slot to Provide Longevity	270-003	0014	Criminal Investigator II	$61,800.00	$61,800.00
Create Allowance Slot to Provide Longevity	270-011	A042	Criminal Investigator II	$0.00	$540.00

2. Approval of intradepartmental transfer.

64631

Sheriff (1100):
1. Approval of the following personnel actions, effective next full pay period 4/30/2018:

Action	Dept./Prg.	Slot #	Position Title	Current Allowance	Proposed Allowance	Net Change
Delete Clothing Allowance	280-001	0054	Senior Deputy Sheriff Step IV	$500.00	$0.00	($500.00)
Add Clothing Allowance	280-001	0209	Deputy Sheriff Step I	$0.00	$500.00	$500.00
Total						$0.00

12.

Urban County:

64521

1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(7); (a) “items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies”.
2. Approval of a “Sole Source Declaration” for ZoomGrants with authority to purchase a federal grant online application management solution; including subscription, program fees, account activation and present, future accessories to be used by Urban County in the amount of $12,750.00; subject to compliance with HB 1295 [when and/or if applicable].
3. Authorization to renew annual subscriptions on a yearly basis as needed.

64523

1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(7); (a) “items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies”.

2. Approval of a “Sole Source Declaration” for Happy Software, an MRI Software Company, with authority to purchase Rehab Pro Direct solution; including subscription, licenses, technical support, hosting, upgrades, setup, and present, future accessories to be used by Urban County Program in the amount of $3,550.00; subject to compliance with HB 1295 [if and when applicable]. Rehab Pro Direct, an All-in-One solution for managing residential rehabilitation programs, is the only one to integrate with ZoomGrants.

3. Authorization to renew annual subscriptions, licensing and support services as needed.

64527

1. Subject to Compliance with HB 1295, when and if applicable, the Urban County Program is requesting approval to purchase AccuFund, a fund accounting software, from TLC Help, Inc. obtained through solicited quotes and demonstration of software functionality. The breakdown is as follows:

AccFund Financial Software-5 Full Users, 10 Read-Only Users(Modules: General Ledger, Accounts Payable, Budgeting, Fixed Assets, Purchase Orders, Loan Tracking and more.	$15,035.00
1^st Year Annual Software Maintenance	$ 4,030.00
Estimated Consulting Services-(Installation, Set-up, Configuration, Training, Pre-Sales consulting) Note: Data Conversion: General Ledger balances are included. Data conversion of history is not included but is available on an hourly basis at $185.00 per hour if needed.	$16,650.00
Total	$35,715.00

2. Approval to renew yearly software maintenance as long as the Urban County Program operates AccuFund and as long as the License Agreement, Terms & Conditions remain the same; continued software maintenance will be billed by AccuFund yearly.

13.

Health & Human Services Department:

64603

Requesting approval to submit contract budget amendment request to the Texas Department of State Health Services to amend the Preventive Health and Health Services grant contract #537-17-0287-00001A. The purpose is to reallocate available funds.

Health Care Funding District:

Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

Indigent Health Care Program:

64411

Approval to pay 2018 HEB Pharmacy claims for the Hidalgo County Indigent Health Care Pilot Program in the amount of $144.37, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.

Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

14.

Emergency Management:

64577

Discussion, consideration, and approval of Hidalgo County’s proposed Administrative Policy regarding Essential Employees and inclusion of proposed amendment of Chapter 2 of the Hidalgo County Civil Service Commission Rules related to the definition of “Essential Employee”.

15.

Community Service Agency:

64414

1. Presentation of check from Direct Energy, LP in the amount of $453,595 to the Neighbor to Neighbor Fund, for the benefit of Hidalgo County Residents for utility assistance. The amount listed is for the combined amount provided to the residents of Hidalgo County over the last 5 years.
2. Authorization to accept and allocate PY 2018 allocation of $36,000 Neighbor to Neighbor Funds.

64532

Discussion and possible action to authorize Hidalgo County Community Service Agency to enter into an agreement with Superior HealthPlan for the general support of smoke detectors for families in the La Blanca, Edcouch-Elsa Areas, with authorization for Jaime Longoria to sign any and all pertinent documents, as recommendation of Hidalgo County CSA Advisory Board.
1. Authorization to accept and allocate $5,000 to the CSA Local Fund.

64461

Discussion regarding upcoming public forums for the purpose of soliciting input for the 2018 Community Needs Assessment.

16.

Planning Department:

64579

17.

Precinct #4 - Comm. Palacios:

64625

Status update on Renovations at J.R. Milo Ponce Park Project

18.

Budget & Management:

64610

Approval of medical coverage for the temporary employees listed below as per the Affordable Care Act (ACA) IRS Code Section 4980H - Shared responsibility for employers regarding health insurance.
1. E#205320 effective 6/1/18
2. E#221007 effective 6/1/18

Budget Appropriations:

64608

Pct 1 ICA Midway Rd (1200):
A. Approval of certification of revenues as certified by the County Auditor for revenues received from cities of Donna and Weslaco for the Midway Road project
B. Approval of 2018 appropriation of funds into Pct.1 Midway Road project in the total amount of $387,646.90

64424

CO2016-New Courthouse (1350):
a. Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings.
b. Approval of 2018 appropriation of funds in the amount of $127,498.17 into CO2016-New Courthouse.

64419

Pct 1 M6W (1303/1315):
a. Approval of certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No.1 for 3rd Annual payment relating to the reimbursement of professional service expenses for the J-09 Drain Project.
b. Approval of appropriation and interfund transfer in the amount of $250,000.00 to fund TXDOT Pct 1 Mile 6 West project.

19.

Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).

Hidalgo County

64627

Acceptance and Approval of the Hidalgo County-Procedures for Selection and Contracting with Professional Service Providers for Federal Road Projects as drafted by the Purchasing Dept. and reviewed and approved by TXDOT Pharr District with final review as to form by legal counsel, Atlas/Hall & Rodriguez.

64584

A. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, 262.024(C): '......a state agency of this state....';
B. Pursuant to Texas Human Resources Code establishes procedures for the State Use Program, Title 40, Tx. Administrative Code, Ch. 806 for the Texas Workforce Commission's through Texas Industries for Blind and Handicapped-TIBH's Community Rehabilitation Program-CPR [detailed in supporting documentation herein] to approve a contract between Hidalgo County and CPR, RGR Industries, Inc. for the provision of: Turnkey Solutions for materials/installation of Guardrails and Related Supplies and subject to compliance with statutory documents such as form 1295 if/when applicable.

64586

a. Presentation of scoring grid (for the purpose of CC qualifying the responses received so as to continue the CMAR process for RFQ/P No. 2018-023-02-07-LHS: “Construction Manager at Risk (CMAR) for Construction of Memorial Park Ph. I." in Precinct No. 4.:

Respondents Name	Evaluator 1 Score/Rank	Evaluator 2 Score/Rank	Evaluator 3 Score/Rank	Evaluator 4 Score/Rank	Evaluator 5 Score/Rank	Sum of Evaluators Rankings	Final Rank
Holchemont LTD	66.4	62	62	65.9	62	318.3
Granchelli Construction	55.5	57.6	57.9	59.6	31	261.60

b. Authority to commence the negotiation process with the qualified/ranked firm by the following selected/designated parties [HCCC to list names with B2Z Engineering/The Warren Group leading] with the Purchasing Department as a facilitator for the purpose of a letter of engagement/contract with construction manager at risk for the construction of The Memorial Park Phase I.

c. Presentation of the monthly report by project manager, B2Z Engineering, of the "Construction of the New Memorial Park Phase I."

Pct. 1

64581

Discussion, consideration and action on final negotiated AIA Document form B-133-2014 Agreement between Hidalgo County [Owner] and ROFA [Architect] for the design and construction of Pct. #1's Tax Substation subject to legal counsel's final review and approval as to form.

64620

A. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Elsa for road reconstruction improvement project of Mile 17 1/2 consisting of a portion of Mile 17 1/2 road beginning 125 feet west from FM 88 on Mile 17 1/2 ending at FM 88. Resuming east of FM 88 for a total of 125 feet [were the road is interconnects with part of the county road].

B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreements in their desires to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the “Work”) by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City.

64599

Pct. 1 is requesting approval of the Second Amendment to Interlocal Agreement between the City of Elsa for the road overlay improvements project of Mile 17 1/2.

64592

Pct. 1 is requesting approval to accept the following assets as a donation from Drainage District No. 1 to HC Precinct 1:

1999 GMC 1500 Pick Up Truck Vin# 1GTEK14T2XE508509, valued at $2,088.00.

64571

Pct. 1 is requesting acceptance and approval of Supplemental No. 1 for L&G Consulting Engineers, Contract No. C-17-103-05-30 resulting in Additional Survey work, Additional Signal Design Work, Reduced ROW Re-Appraisals/ Reviews, Additional PS&E (with an estimated cost increase of $64,359.00) for services under Work Authorization No. 2 for the Pct 1 Mile 6 Project.

Pct. 2

64634

a. Acceptance and approval of Work Authorization No. 10 (with an estimated cost of $681,297.07) as submitted by project engineer, L&G Consulting Engineers, to provide PS&E and other design related services for the Pct 2 Regional Linear Park Project ~ Section 2 (Ridge Rd to Hall Acres) through Contract # C-15-046-03-03;

b. Pursuant to contract with L&G Engineering (Article 14), a request for approval by engineer to permit the subcontracting of Ergonomic Transportation Solutions, Inc., in connection with C-15-046-03-03, Work Authorization No. 10 for the Pct 2 Regional Linear Park Project ~Section 2.

Pct. 4

64606

Requesting approval of Work Authorization #4 in the amount of $314,965.00 under the current "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for the provision of "engineering services" for: Environmental, Public Involvement, Schematic, Hydrologic, Pavement Design, PS&E, and Utilities, Uncontrolled Mapping & Office Surveys for "Tex-Mex Road" located in Hidalgo County Precinct 4.

64573

a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a "professional services";

b. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded/evaluated through the County’s approved “pool” of Engineering Firms for (On Call) Professional Engineering Services for to provisions of: "Buildings Repairs, Renovations, Alterations, Additions and/or Other related Services to County Owned Buildings“ for projects located within Hidalgo County Precinct No. 4;

ENGINEERING FIRMS:

Firm	HALFF & ASSOCIATES, INC.	GONZALEZ DE LA GARZA, LLC	LANDTECH, INC.
Score	97	95	93
Ranked

c. Authority for the Purchasing Department to negotiate a Professional Services Agreement for (On Call)-Engineering Services for the provisions of: "Buildings Repairs, Renovations, Alterations, Additions and/or Other related Services to County Owned Buildings" for projects located within Hidalgo County Precinct 4, with the No. 1 ranked firm ____________________________ .

d. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a "professional services";

e. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded/evaluated through the County’s approved “pool” of Appraisal Firms for: "Multiple" Professional Appraisal Services (On Call) Agreements for projects located within Hidalgo County Precinct No. 4;

APPRAISAL FIRMS:

Firm	LEONEL GARZA JR. & ASSOCIATES, INC.	PAUL HORNSBY & COMPANY	SOUTHMOST APPRAISAL & COURT WITNESS
Score	96	94	92
Ranked

Firm	APPRAISAL HAUS	PROFESSIONAL APPRAISAL SERVICES	THE REAL ESTATE CENTER
Score	98	96	92
Ranked

f. Authority for the Purchasing Department to negotiate "multiple" (On Call) Professional Services Agreement (s) for the purposes of: "Appraisal Services" for projects located within Hidalgo County Precinct 4, with the (multiple) ranked firms: ______________________________________ & _________________________________.

g. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a "professional services";

h. Presentation of the scoring grid (for the purposes of ranking by CC) the firm graded & evaluated through the County’s approved “pool” of Appraisal Firms for (On Call) Professional "Appraisal REVIEW Services" for projects located within Hidalgo County Precinct No. 4;

APPRAISAL REVIEW FIRMS:

Firms	PROFESSIONAL APPRAISAL SERVICES, INC.	PAUL HORNSBY & COMPANY	SOUTHMOST APPRAISAL & COURT WITNESS
Scores	96	94	92
Ranking

i. Authority for the Purchasing Department to negotiate a Professional Services Agreement for the purposes of (On Call) "Appraisal REVIEW Services" for projects located within Hidalgo County Precinct 4, with the No. 1 ranked firm ____________________________ .

j. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;

k. Presentation of scoring grid (for the purpose of ranking by CC) firms graded/evaluated through the County’s approved “pool” of professional surveying services for: (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4:

SURVEYING FIRMS

Firm	R.O.W. Surveying Services	LJA SURVEYING	DOUCET & ASSOCIATES
Scores	97	95	93
Ranking by CC

l. Authority for the Purchasing Department to negotiate a professional services agreement for (On Call) "Surveying Services" for projects located within Hidalgo County Precinct No. 4, commencing with the No. 1 ranked firm: _________________________ .

Health & Human Services Dept.

64529

A. Approval of the sixty (60) day grace extension [as provided under E-17-106] with UTRGV for the provision of "Substance Abuse Treatment & Primary Care Services of Adolescents" under the same rates, terms and conditions so as to have no lapse in services while the procurement process is completed and subject to compliance with insurance and HB1295 when and if required with effective date of: June 23, 2018 thru August 21, 2018.

B. Requesting authority to advertise and approval of procurement packet as drafted and developed through Health & Human Services Department as attached hereto for: RFQ 2018-076-05-23-YZV

Sheriff's Office

64551

Action to appoint Evaluation Committee (as recommended on exhibit A of procurement packet) for Jail Lobby/Intake Kiosks & Deposit/Release Services for Hidalgo County Sheriff's Office.

20.

Open Forum

21.

Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

Real Estate Acquisition

Pending and/or potential litigation

64614

Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Petunia.

64635

Hidalgo County v. U.S. Department of Commerce - Bureau of the Census

22.

A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

23.

Open Session:

Real Estate Acquisition and appropriation for same

Pending and/or potential litigation

64616

Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Petunia.

64636

Hidalgo County v. U.S. Department of Commerce - Bureau of the Census

24.

Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed

25.

Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

26.

Adjourn